Loading...
HomeMy WebLinkAbout07-27-2017 Packet PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | JUNE 22, 2017 | MOUNDS VIEW CITY HALL MEETING MINUTES 1. CALL TO ORDER at 6:33 PM 2. ROLL CALL: Commissioners: Arel, Aukee, Katovich, Kroeger, Kunz, Palm, Rundle Staff: Erickson, Peterson | YMCA: Thomas 3. APPROVAL OF AGENDA: Motion to approve by Palm, 2nd by Kroeger. Motion Passed 6-0 4. APPROVAL OF MINUTES A. April 27, 2017: Motion to approve by Kroeger, 2nd by Kunz. Motion Passed 6-0 B. May 25, 2017: Motion to approve by Arel, 2nd by Rundle. Motion Passed 6-0 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. None. 6. STAFF REPORTS A. YMCA: See attached report. Park building and field rentals are up YTD. 5K Run registration is open for Aug 19th during Festival in the Park. B. Public Works: See attached report. Concerns about service trucks and aggregate piles in Silverview Park parking lot taking up parking spaces. Staff is considering a different plan for the future. Still waiting for an update from the City Council regarding the Splash Pad at City Hall Park. 7. UNFINISHED BUSINESS A. Tennis and Basketball Courts at Greenfield and Groveland: Resident at 2824 Ardan Ave. sees a need for tennis and basketball courts at Groveland. As the tennis courts have deteriorated, playing on them has decreased. Palm sees the same at Greenfield. Commissioners agree that having one tennis court and one basketball court at each park. Direct Staff to get price estimate for this option. B. Forestry – City Parks, City Building grounds and in the Right of Way: Commission is still hopeful for a City Forester. We talk about trees, but don’t have the knowledge of the right questions to ask. Staff is working with the DNR to create an EAB response which will be proposed to the Council in the future. Working to remove ash trees from the city parks and replacing with other trees. Also working to lock in a few tree removal companies to have a negotiated price for removal once EAB comes to MV. Need to create a response plan for tree removal on city property, right-of-way, and residential. Need to create a management plan for “forested” property in city trails and right-of-ways. Invite Dept. of Agriculture to a future meeting to discuss EAB and invite residents to attend as well as perhaps the Town Hall meeting. What are our visions for trees on city property? Kroeger will draft a list of ideas for Commissioner review. 8. NEW BUSINESS: A. Ramsey County, 2018 Long Lake Road Reconstruction Project: Update on trailway possibilities. Trail planned for north of Long Lake Road between Eastwood and County Road J. 9. COMMISSIONER REPORTS: Brian Erickson will be moving on to Rosemount in mid-July. 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS ADJOURNMENT: Motion to adjourn at 8:15 PM by Rundle, 2nd by Katovich. Motion Passed 6-0 Next Regular Commission Meeting: July 27, 2017 6:30 pm 6A Mounds View Community Center / YMCA 1. Program updates a. Summer Programs b. Fall Sports Leagues c. Summer Teen Programing d. Central Leaders School 6A 2. Events 6A 3. Park Rentals 6A 4.Fields 4. Other a. Music \ Movie in the Park Teddy Bear Band 6A Vinnie Rose b. Dates to remember i. Music in the Park : Aug 17 – Rich and the Resistors ii. Movie in the Park: Aug 18 – A Dog’s Purpose iii. 5K Run: Aug 19 Item No. 6 B M E M O R A N D U M To: Parks & Recreation & Forestry Commissioners From: Don Peterson – Interim Public Works Director Date: July 27, 2017 RE: Public Works Staff Report _______________________________________________________________________________ The following is a synopsis of recent activities and events of the Public Works Department. Maintenance Staff worked on the following items this last month: • Painting all fields soccer, baseball and lacrosse fields • Irrigation maintenance and repairs, Oak Wood Park, Community Center • Mowing and weed whipping • Building maintenance repairs on locks and windows at various park shelter buildings and the Community Center • Planter sign maintenance, painting and weeding of sign planters • Storm Clean up • Greenfield trail bridge repairs • Greenfield 27 new trees planted Greenfield Park (North of Oakwood Park soccer fields) • Festival in the Park preparation Forestry Staff worked on the following items this last month: • Continue working on Emerald Ash Bore Response Plan – required by the DNR. • Inspected and marked eleven (11) trees for and Oak Wilt and storm damage • Removed twenty (20) trees from park trails, boulevards and park land that were damaged from July storm The following projects are planned this year. Current updates are in black text, and updates from the previous two month period are in grey. Silver View Park Relocate Disc Golf Course: • Scope: A new 9-hole course is proposed to be constructed in the NW corner of the park. The work includes clearing trees, planting new tees, installing targets, removing existing course items and landscape restoration. • Budget: $25,000 (Park Dedication Fund) – includes $2,000 BBC contribution for improving disc golf tees (Mar. 2011). • Public Works Staff meet with Kelly to layout course will be reviewed later in the meeting, staff also meet with Life Scout Ryan working towards Eagle for Tee boxes and baskets for disc golf course. • Tree removal and brush removal has been completed. Course T boxes and disc goals have been GPS located and a map completed. • No new progress at this time, meet with Eagle candidate Ryan this afternoon update will be given at tonight’s meeting. • Ramsey County will be clearing the ditch along County Rd I and Silver Lake Road starting in August, hoping it is dryer by then. • Eagle Scout will start on July 1 with the installation of the T boxes, Public Works Staff started to remove some of the stumps, spread chips and prep T box sites • Eagle Scout has completed the t – boxes, staff is working to move the baskets and complete the wood chipping the trails, current plan is to have the course open beginning of September. Reconstruct Trailways: • Scope: Reconstruction of the asphalt trails with an engineered pavement section and grading/drainage corrections. Will require professional engineering services and obtaining Public Works Staff Report 2/4 permanent trailway easements from Scottland Green apartments and Silver Lake Woods Townhome Association • Budget: $150,000 (Spec. Projects Fund). Increased to $452,116.09 based on engineering and construction costs. • Silver View trial pavement was completed Sept. 16, 2016. Northwest Asphalt is working on punch list items and waiting for some concrete sidewalk work to be completed. • Restoration will be competed in spring of 2017 • Contractor is working on punch list items. Irrigation Improvements at Silver View: • Scope: Expand the irrigation system to cover various locations including around shelter and new playground. • Budget: $15,000 (Park Dedication Fund). • The main irrigation underground control vault will also be replaced with an above ground control. • Staff has been meeting with contractors and currently obtaining quotes for the work. • Staff has started some of this work in house and also meet with electrical contractor for a quote on the electrical work. • Electrical work is completed and work continues on installation of pump and control panel. Basketball Court: • Contractor has been given the notice to proceed with the restoration of the basketball court, no start date at this time. Random Park: Building Renovation: • Scope: Interior and exterior renovation to repair rotted wood fascia, increase meeting space and improve the overall aesthetics of the building. • Budget: $20,000 (Park Dedication Fund). • Contractor has been scheduled for the upgrade in lighting and new carpet installation • All work has been completed by contractor, interior work is completed, and painting of the exterior will be completed in 2017. • Staff is obtaining quotes for new tables, coat rack has been ordered. • Staff will be painting later this summer, early fall. • Contractor has been given the notice to proceed with the restoration of the basketball court. City Hall Campus: Irrigation & Landscaping Improvements: • Scope: The front of City Hall is planned to have new landscaping features installed and irrigation system expanded to cover dead spots and the portion of the park between City Hall and Mounds View Boulevard (County Highway 10) (volley ball area). • Budget: $25,000 (Special Projects Fund). • The CHPTF task force was created and meet to discuss the campus, the task force will be meeting and bring information forward at a future PRF Commission Meeting, To be discussed tonight. • City Council discussed at the July 17 work session, plans are still to move forward with construction in 2018. Groveland Park: Tennis/Basketball Court Rehabilitation (Design): • Scope: Evaluation, design, and bidding documents for option selected, to be constructed in 2016. Public Works Staff Report 3/4 • Budget: $15,000 (Park Dedication Fund). • Staff has received proposal to evaluate all the courts for a total of $3,000. This will be brought forward to the City Council for approval. • To be discussed tonight Trails/Sidewalk: Hillview Road, Quincy Street and Jackson Drive (2016 Street and Utility Improvement Project – Area I) • Scope: Reconstruction of streets and utilities in the northeast quadrant of Mounds View. Sidewalks will be constructed along Hillview, Jackson and Quincy. • Budget: $4.2M (Street Improvement Fund). • Construction is complete for the season. Most of the sidewalk has been constructed except for tie in at Hillview and Quincy which will be completed in 2017. • Contractor paved Terrace, Oakwood, and Hillview today. • Estimated completion date week of July 10. • Final lift of asphalt scheduled for the week of July 29, punch list items to follow CSAH 10 Trail Segments #6 & #11: • Scope: Construction of trail segments between Red Oak Drive and Groveland Road (Segment #6) and between Woodale Drive and Edgewood Drive (Segment #11). • Budget: $627,000 ($39,300 cost share with Ramsey County) (Street Improvement Fund). • Construction underway. Northwest Asphalt has paved the trails, electrical sub has completed light base and pole installation wiring is nearly complete. Curb cuts and pavement repair at intersections is complete. Anticipate lighting completion in December (dependent upon Xcel timelines). • Contractor working to complete the electrical for trail lights. Tie in locations were changed requiring additional wire and trenching • Contractor is working on punch list items. Greenfield Park: RCWD ARJD#1 Project: Rice Creek Watershed District is planning the re-profiling and repair of Anoka-Ramsey Judicial Ditch No. 1 which runs through Greenfield Park. Also included is Branch No. 5 which is located behind the baseball outfield and crosses below the parking lot entrance. Staff will be meeting with RCWSD to inquire the status of this work. • RCWD has the goal of completing this project this year, but may wait until colder weather for work to commence. • Staff has been trying to get an updated timeline for the project from RCWD • Staff meet with RCWD to clarify scope of work. Tree removals in along the ditch will likely be required to allow equipment access. RCWD will need to coordinate the stabilization of the bank after removals. Staff stated they will need to provide some cover near the parking lot. No scheduled start date. Hillview Park: • City Council approved the proposal to expand the hockey rink, work will start later this summer/early fall. Other: MCES Sewer Interceptor Project: Metropolitan Council Environmental Services is planning to improve a large diameter sewer pipe at the northwest corner of Quincy and Hillview. MCES is finalizing construction plans and have been reviewed by engineering division, comments returned Public Works Staff Report 4/4 to MCES. MCES still planning on a 2015 project. Some trees have been tagged in order to be transplanted in other City Parks. Project still scheduled to start later this spring. The work on the meter station at the intersection of Quincy and Hillview has been delayed due to heavy rains and flooding in September. Contractor is having to clean out the interceptor again due to heavy sediment deposits in the line. Work will continue through the winter. A December closure of Quincy Street to the north of Hillview is anticipated and is be required to complete Project is nearly completed. Staff met with MCES to coordinate the installation of trail and planting of trees as part of the restoration. A cooperative layout and tree location is being coordinated between Mounds View and MCES. Working with MCES for final restoration of the southeast corner of the park. This project has been completed and restoration of the area is almost finished, trees are planted, hydro seeding done. City contractor continues to restore the area used for street project.