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HomeMy WebLinkAboutAgenda Packets - 2020/03/20 CITY OF MOUNDS VIEW SPEICAL - CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Friday March 2020 – 3:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Mueller, Gunn, Hull, Meehlhause, Bergeron . 4. SPEICAL ORDER OF BUSINESS A. Resolution 9255, Emergency Declaration a. Read Mayor Declaration b. Act on Resolution 9255 c. Act on Meetings by Phone 5. NEXT COUNCIL MEETING: Monday, March 23, 2020 – Via Phone 6. ADJOURNMENT Item No: 8.C. Meeting Date: March 23, 2020 Type of Business: Council Business Administrator review: _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Resolution 9255, Local Emergency Declaration and Meetings by Phone Introduction: Emergency Declarations are allowed under specific situations which the State has declared in response to the COVID 19 Pandemic Discussion: To enable the City to act as needed, we need to declare a Local Emergency. If the Council so chooses, we would act on the meeting by phone. Strategic Plan Strategy/Goal: Ensure services continue Financial Impact: Unknown but very likely there will be fiscal impacts. Recommendation: Staff recommends approval of Resolution 9255, declaring a local emergency. Respectfully submitted, _______________________ Nyle Zikmund, City Administrator The Mounds View Vision A Thriving Desirable Community CITY OF MOUNDS VIEW, MINNESOTA MAYORAL DECLARATION NO. 2020-1 WHEREAS, the Mayor of the City of Mounds View, Minnesota ("Mayor") finds that the following local emergency ("Emergency") exists in the City of Mounds View, Minnesota ("City"): 1. On March 11, 2020, the World Health Organization determined that the COVID-19 outbreak constitutes a pandemic. On March 13, 2020, President Trump declared a national state of emergency as a result of the pandemic. 2. On March 13, 2020, Governor Tim Walz issued Emergency Executive Order 20-01 declaring a state of peacetime emergency to address the COVID-19 pandemic in Minnesota. The Governor’s Executive Order along with this Declaration triggers activation of the City’s emergency management plan and enables the City to exercise its emergency powers. 3. The spread of COVID-19 in the United States and Minnesota has raised serious public health concerns and resulted in a great deal of uncertainty. Much remains unknown about the virus and how it spreads. WHEREAS, Minnesota Statutes, Section 12.29 authorizes the Mayor to declare the existence of the Emergency, to invoke any necessary portions of any emergency operations/management plans and pandemic response plans, and to authorize aid and services in accordance with interjurisdictional agreements; and WHEREAS, Minnesota Statutes, Section 12.37 authorizes the City, acting through its governing body, to: (1) enter into contracts and incur obligations necessary to combat the disaster by protecting the health and safety of persons and property and by providing emergency assistance to the victims of the disaster; and (2) exercise the powers vested by that section in the light of the exigencies of the disaster without compliance with time- consuming procedures and formalities otherwise prescribed by law; and WHEREAS, the Mayor finds that the Emergency is sudden and could not have been anticipated; and WHEREAS, the Mayor finds that this situation threatens the health, safety, and welfare of the residents of the community and threatens the provision and delivery of city services as a result of the Emergency; and WHEREAS, the Mayor finds that the Emergency poses the risk of and may cause catastrophic loss of public health, safety, and welfare if not immediately addressed. NOW, THEREFORE, as the Mayor of the City of Mounds View, Minnesota, I declare that a Local Emergency exists effective at 3:00 p.m. on Friday March 20, 2020 in the City of Mounds View, Minnesota. This declaration of a local emergency will invoke any and all emergency operations/management plans and pandemic response plans of the city. The portions that are necessary for response to and recovery from the Emergency are authorized, including but not limited to all appropriate community containment and mitigation strategies. To the extent normal state laws and city policies and procedures impede an efficient response or compliance with federal and state directives and recommendations, the City Administrator, Emergency Manager, and their designees are authorized to suspend compliance with those laws, policies, and procedures and to take those actions necessary to protect the public health, safety, and welfare. Dated: March 20, 2020. ________________________ Carol A. Mueller, Mayor City of Mounds View, Minnesota DOCSOPEN\\MU125\\11\\643363.v1-3/17/20 CITY OF MOUNDS VIEW, MINNESOTA RESOLUTION 9255 A RESOLUTION ENACTED PURSUANT TO MINNESOTA STATUTES SECTION 12.29 EXTENDING THE PERIOD OF A MAYOR-DECLARED LOCAL EMERGENCY WHEREAS, the Mayor of the City of Mounds View, Minnesota by Mayoral Declaration No. 2020-1 has declared that a local emergency is in effect in the City as of 3:00 p.m. on Friday March 20, 2020; and WHEREAS, the City Council of the City of Mounds View agrees with the mayor’s determination and further finds that the local emergency will last for more than three days and that immediate action to respond to the local emergency is needed in order to protect the health, safety and welfare of the City and the community; and WHEREAS, the Council finds that this emergency, which involves an outbreak of an infectious disease (COVID-19), is a highly fluid and evolving situation, and in the interest of the public health, a response or action may be needed that requires deviation from standard procedures for procuring goods and services; and WHEREAS, Minnesota Statutes Sections 12.29 and 12.37 authorize the actions taken in this resolution and provide that emergency contracts and agreements are not subject to the normal purchasing and competitive bidding requirements because of the local emergency. NOW, THEREFORE, BE IT RESOLVED BY THE MOUNDS VIEW CITY COUNCIL as follows: 1. The Mayor’s Declaration of a local emergency is continued in effect until further action of the City Council. 2. City staff is authorized to enter into agreements and contracts necessary for the procurement of materials, equipment, and services required to respond to the local emergency. 3. The Mayor and City Administrator are authorized to execute any agreements, contracts, and related documents regarding the local emergency necessary to implement corrective action relative to the local emergency to protect the health, safety and welfare of the City and the community. 4. City staff is authorized to take any appropriate action and to prepare any appropriate documents to facilitate the directives of the Council as set forth in this resolution. DOCSOPEN\\MU125\\11\\643356.v1-3/17/20 5. The Mayor, City Administrator, City staff, City attorney, and City consultants are authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this resolution. th Adopted this 20 day of March, 2020. ____________________________________ Carol A. Mueller, Mayor Attest: __________________________________ Nyle Zikmund, City Administrator Seal: DOCSOPEN\\MU125\\11\\643356.v1-3/17/20 Mayor Carol A. Mueller's Statement and Determination Regarding Conducting Meetings by Telephone or Other Electronic Means As the Mayor of the City of Mounds View, Minnesota I find as follows: a. The spread of COVID-19 in the United States and Minnesota has raised serious public health concerns and resulted in a great deal of uncertainty. Much remains unknown about the virus, how it spreads and the likely extent of infection. b. On March 11, 2020, the World Health Organization determined that the COVID-19 outbreak constitutes a pandemic. On March 13, 2020, President Trump declared a national state of emergency as a result of the pandemic. c. On March 13, 2020, Governor Tim Walz issued Emergency Executive Order 20-01 declaring a state of peacetime emergency to address the COVID-19 pandemic in Minnesota. d. The Minnesota Department of Health has provided specific guidance encouraging postponement or cancelation of events that do not allow social distancing of at least six feet per person, which is generally not practical to achieve in the City Council chambers or in the other rooms where the City's boards and commissions may meet. e. Minnesota Statutes, section 13D.021 authorizes cities to meet by telephone or other electronic means if the presiding officer, chief legal counsel, or chief administrative officer determines that meeting in person or by interactive television is not practical or prudent because of the existence of a declared health pandemic or emergency. I have consulted with the city administrator and city attorney in making this determination. Based on the above findings, I determine as follows: Until further notice, all meetings of City bodies governed by Minnesota Statutes, Chapter 13D, including but not limited to City Council meetings, and meetings of all boards, committees, and commissions of the City, shall be conducted by telephone or other electronic means because it is not practical or prudent to hold those meetings in person or by interactive television. All such meetings must comply with the requirements in Minnesota Statutes, Section 13D.021. 2. Attendance by members of the public and the presence of at least one council member, the city administrator or city attorney at the City Council chambers for such meetings is not feasible due to the health pandemic and the emergency declaration. Dated: March 20, 2020. Carol A. Mueller, Mayor City of Mounds View, Minnesota D0CS0PEN\NE300\2\643295.v 1-3/16/20 CITY OF MOUNDS VIEW, MINNESOTA MAYORAL DECLARATION NO. 2020-1 WHEREAS, the Mayor of the City of Mounds View, Minnesota ("Mayor") finds that the following local emergency ("Emergency") exists in the City of Mounds View, Minnesota ("City"): 1. On March 11, 2020, the World Health Organization determined that the COVID-19 outbreak constitutes a pandemic. On March 13, 2020, President Trump declared a national state of emergency as a result of the pandemic. 2. On March 13, 2020, Governor Tim Walz issued Emergency Executive Order 20-01 declaring a state of peacetime emergency to address the COVID-19 pandemic in Minnesota. The Governor's Executive Order along with this Declaration triggers activation of the City's emergency management plan and enables the City to exercise its emergency powers. The spread of COVID-19 in the United States and Minnesota has raised serious public health concerns and resulted in a great deal of uncertainty. Much remains unknown about the virus and how it spreads. WHEREAS, Minnesota Statutes, Section 12.29 authorizes the Mayor to declare the existence ofthe Emergency, to invoke any necessary portions ofanyemergency operations/management plans and pandemic response plans, and to authorize aid and services in accordance with interjurisdictional agreements; and WHEREAS, Minnesota Statutes, Section 12.37 authorizes the City, acting through its governing body, to: (1) enter into contracts and incur obligations necessary to combat the disaster by protecting the health and safety of persons and property and by providing emergency assistance to the victims of the disaster; and (2) exercise the powers vested by that section in the light of the exigencies of the disaster without compliance with time- consuming procedures and formalities otherwise prescribed by law; and WHEREAS, the Mayor finds that the Emergency is sudden and could not have been anticipated; and WHEREAS, the Mayor finds that this situation threatens the health, safety, and welfare of the residents of the community and threatens the provision and delivery of city services as a result of the Emergency; and WHEREAS, the Mayor finds that the Emergency poses the risk of and may cause catastrophic loss of public health, safety, and welfare if not immediately addressed. NOW, THEREFORE, as the Mayor of the City of Mounds View, Minnesota, I declare that a Local Emergency exists effective at 3:00 p.m. on Friday March 20, 2020 in the City of Mounds View, Minnesota. This declaration of a local emergency will invoke any and all emergency operations/management plans and pandemic response plans of the city. The portions that are necessary for response to and -recovery from the Emergency are authorized, including but not limited to all appropriate community containment and mitigation strategies. To the extent normal state laws and city policies and procedures impede an efficient response or compliance with federal and state directives and recommendations, the City Administrator, Emergency Manager, and their designees are authorized to suspend compliance with those laws, policies, and procedures and to take those actions necessary to protect the public health, safety, and welfare. Dated: March 20, 2020. DOCSOPEN\MU125\1 1\643363.v1-3/17/20 sr A lr �LCr% Carol A. Mueller, Mayor City of Mounds View, Minnesota CITY OF MOUNDS VIEW, MINNESOTA RESOLUTION 9255 A RESOLUTION ENACTED PURSUANT TO MINNESOTA STATUTES SECTION 12.29 EXTENDING THE PERIOD OF A MAYOR -DECLARED LOCAL EMERGENCY WHEREAS, the Mayor of the City of Mounds View, Minnesota by Mayoral Declaration No. 2020-1 has declared that a local emergency is in effect in the City as of 3:00 p.m. on Friday March 20, 2020; and WHEREAS, the City Council of the City of Mounds View agrees with the mayor's determination and further finds that the local emergency will last for more than three days and that immediate action to respond to the local emergency is needed in order to protect the health, safety and welfare of the City and the community; and WHEREAS, the Council finds that this emergency, which involves an outbreak of an infectious disease (COVID-19), is a highly fluid and evolving situation, and in the interest of the public health, a response or action may be needed that requires deviation from standard procedures for procuring goods and services; and WHEREAS, Minnesota Statutes Sections 12.29 and 12.37 authorize the actions taken in this resolution and provide that emergency contracts and agreements are not subject to the normal purchasing and competitive bidding requirements because of the local emergency. NOW, THEREFORE, BE IT RESOLVED BY THE MOUNDS VIEW CITY COUNCIL as follows: 1. The Mayor's Declaration of a local emergency is continued in effect until further action of the City Council. 2. City staff is authorized to enter into agreements and contracts necessary for the procurement of materials, equipment, and services required to respond to the local emergency. 3. The Mayor and City Administrator are authorized to execute any agreements, contracts, and related documents regarding the local emergency necessary to implement corrective action relative to the local emergency to protect the health, safety and welfare of the City and the community. 4. City staff is authorized to take any appropriate action and to prepare any appropriate documents to facilitate the directives of the Council as set forth in this resolution. DOCSOPEN\MU 125\l 1\643356.vl-3/17/20 5. The Mayor, City Administrator, City staff, City attorney, and City consultants are authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this resolution. Adopted this 20th day of March, 2020. el (&41 -- Carol 41 --Carol A. Mueller, N4ayor Attest: - %4 � NZikmy6d, City Administrator Seal: DOCSOPEN\MU125\1 1 \643356.v1-3/17/20