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HomeMy WebLinkAbout07/27/1989CITY OF MOUNDS VIEW PARKS AND RECREATION COMMISSION MEETING AGENDA July 27, 1989 6:30 p.m. Mounds View City Hall Council Chambers I. CALL TO ORDER II. REVIEW JUNE 22, 1989 COMMISSION MINUTES III. COUNCILMEMBER'S REPORT IV. CHAIRPERSON'S REPORT V. AGENDA ADDITIONS VI. SILVER VIEW PARK MASTER PLAN PROPOSAL VII. "FOCUS" ARTICLE REVIEW VIII. OAKWOOD PARK IMPROVEMENT UPDATE IX. PARKS MAINTENANCE STANDARDS MEETING INFORMATION X. PROGRAM REVIEW XI. INFORMATION REVIEW: A. COPY OF 1981 MASTER PLAN B. LETTER SENT TO RESIDENTS REGARDING SILVER VIEW PATHWAY EXTENSION C. EXAMPLES OF PLAYGROUND ACTIVITY NEWSLETTERS XII. ADJOURNMENT M (tq of S Co RAMSEY COUNTY, MINNESOTA 2401 HIGHWAY 10 MOUNDS VIEW, MINN. 55112 784-3055 July 11, 1989 Dear Parks and Recreation Commissioners: We are in mid -summer and another Parks and Recreation Commission meeting will be held the usual fourth Thursday of the month on July 27, 1989 at the usual time of 6:30 p.m. in the City Hall Council Chambers. The agenda and supporting information is enclosed. Again, if you are unable to attend the meeting, please notify me or leave a message with someone in the Parks, Recreation and Forestry Department, 784-3055. Sincerely, r.I Mary Saarion, Director Parks, Recreation and Forestry MS/SL I MINUTES OF THE PROCEEDINGS OF THE PARKS AND RECREATION COMMISSION CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA June 22, 1989 6:30 p.m. City Hall Council Chambers CALL TO ORDER The meeting was called to order at 6:38 p.m. by Chairperson Wayne Burmeister. ROLL CALL Commissioners present: Burmeister, Long, Silvis, Starr, and Stevenson Commissioners absent: Trettel Councilmembers present: Mayor Hankner and Councilmember Quick Staff present: Director Saarion, Adm. Asst. Linke and Student Intern Johnson Visitors: Glenn Hammond, 2146 Oakwood Dr. Dennis Nusser, 2201 Hillview Rd. Virgil Kinnunen, 2132 Oakwood Dr. Richard Kops, 2147 Oakwood Dr. Gary Wax, 5651 Cornell Dr. Carole Golden, 7417 Parkview Dr. Cindy Huro, 2146 Hillview Dr. Rod Melbo, 5601 St. Michael St. Jerry Linke, 2319 Knoll Dr. Marlin Grant - Mary Anderson Const. 8901 Lyndale Ave. So., Bloomington Jim Smith, 7427 Parkview Terr. Connie Miller, 2138 Oakwood Dr. Randy Miller, 7409 Parkview Dr. Dave Lhotka, 2656 Lake Court Dr. Dave Rademacher, 7421 Parkview Dr. Clifford & Milly Ash, 2664 Lake Court Dr. John & Mary Larson, 2568 Moundsview Dr. Robert & Rita Dymanyk, 2696 Lake Court David Bjork, 2698 Lake Court Dr. Gary & Debbie Jones, 7405 Parkview Dr. Lois Hansen, 2228 Oakwood Dr. APPROVAL OF MAY 25 MINUTES AGENDA ADDITIONS SILVER VIEW PARK PICNIC SHELTER -2 - A motion was made by Commissioner Silvis, seconded by Commissioner Stevenson to accept the May 25, 1989 minutes as written. The motion passed 4 ayes, 0 nayes (Commissioner Starr was not yet present). None Mounds View Lion's Club representative Jerry Linke reviewed plans for a picnic shelter at Silver View Park with the Commission. He stated that the Parks and Recreation Commission proposed the site for the shelter on the south end of the parking lot. This area is intended to be "family recreation area", having the amphitheater, multi-purpose court, proposed sandlot volleyball court and tot lot in addition to the picnic shelter. Mr. Linke explained that in the park shelter plans, the Lion's have proposed to include roll up type doors, a small serving area, two bathrooms and a fireplace. He added that the plans would possibly be scaled back if bids come in too high. He stated that it was designed to be as vandal -proof as possible, with construction being of rock faced concrete block with a concrete floor. This picnic shelter would be the first facility in the City parks to offer indoor toilet facilities and a kitchen area. This facility offers the residents more than adequate facilities to hold church picnics, family reunions, company potlucks, Sr. Citizen outings and other community affairs. At this point, a motion was made by Commissioner Stevenson, and seconded by Commissioner Long to recommend to the City Council that they accept the plans, when formally proposed to the City Council, for the Silver View Park picnic shelter as proposed by the Mounds View Lion's Club. The motion passed unanimously, 5 ayes, 0 nayes. -3 - Before the Commission's vote, a lengthy discussion involving resident's comments ensued. Many residents expressed concern for the possibility of greater vandalism because of the picnic shelter. Commissioner Starr stated that the location on the south side of the parking lot was highly visible and easily accessible by the police and that it shouldn't increase vandalism, but could actually decrease it due to greater lighting. Mr. Lhotka from the Silver Lake Woods Association asked if the police department had reviewed the proposed plans and site plan. Chairperson Burmeister read a memorandum from Chief Ramacher stating that, in his opinion, the addition of the picnic shelter would not cause added incidence of vandalism in the park and that the police department would be able to adequately patrol the area. Resident Carole Golden had concerns about consumption of beer in the park and asked if the Commission or Council had intentions of legalizing it. Commissioner Burmeister stated that there is currently an ordinance prohibiting consumption of alcoholic beverages in City parks and that there is no intention of changing the ordinance at this time. Lion's representative Linke went on to state. that the Lion's may want to add other amenities to the park in the future. He stated that they could possibly "adopt" Silver View Park as a project. Residents expressed concerns that the Lion's were giving the funds with "strings attached". Mr. Linke explained that the Lion's must appropriate their funds acquired from pull tabs in accordance with Federal law. Had they not committed the $751000 for the picnic shelter building, the club would have had to give 50 percent of their earnings to the Federal government. -4 - Mr. Linke further stated the project was originally proposed as a Celebrate MN grant application. A public hearing was held to choose a project. The City Council chose the Silver View picnic shelter as the number one project. The City approached the Lion's requesting a contribution of matching funds for the construction of the picnic shelter. The grant was awarded to the City with matching funds to be paid by the Mounds View Lions Club. The Lions, however, found that they were able to contribute far more than originally proposed, so the Lion's Club Picnic Shelter Committee came up with the plans that were proposed. Resident David Rademacher stated that he felt that the City was allowing the Lion's to set City policy and that they were not following the original plan. The Commission reiterated that the picnic shelter has always been in their vision for Silver View Park. The picnic shelter was chosen by the council as the number one project for the Celebrate MN grant application. A public hearing was held regarding this decision. The Lion's were requested by the City to participate in the project as a matching fund community organization. Mr. Linke asked the Commission to approve the installation of utilities to the picnic shelter. Chairperson Burmeister explained that SEH had reviewed the site two years ago, and made recommendations for sources of the sewer, water and electricity. This same plan has recently been reviewed by both SEH and City Engineer Minetor. Residents expressed concern with the cost of the utilities and that the utilities were brought up without previous notice. Chairperson Burmeister stated that the Commission had proposed installation of utilities at Silver View Park two years ago. -5 - Commissioner Stevenson added that it was more cost effective to install the utilities during construction of the picnic shelter rather than after. Commissioner Long and Director Saarion explained to residents the progression of park improvements and the use of the Five Year Capital Improvement Plan. Director Saarion also explained the different types of parks within the City; neighborhood parks, community parks and regional parks; stating that Silver View Park was a regional park serving the entire community, not just one specific area or age group. In response to residents request for play equipment at Silver View Park, she stated that it was in the Five Year Capital Improvement Plan for 1992. She added that all of the other neighborhood parks were equipped with play equipment. (Oakwood Park play equipment is scheduled for 1990). Currently there is no need for additional play equipment at the neighborhood parks. Residents expressed dissatisfaction with maintenance at Silver View. They stated that certain areas were not mowed. Director Saarion stated that these areas were natural areas for observing wildlife, trees, etc. Residents expressed more concern about the cost, maintenance and safety of the picnic shelter. A resident then commented that the City does not have the option to spend the money elsewhere and that if the City does not accept the picnic shelter, that the Lion's could give the money to another City or charity. Councilmember Quick re -stated that the City requested the Lion's to participate as a matching fund community organization for the Celebrate MN grant application. The City chose the picnic shelter as the number one project. The project was awarded. M OAKWOOD PARK IMPROVEMENTS Director Saarion presented overheads of the proposed improvements to Oakwood Park including grading, re-establishment of turf, relocation of ballfield and installation of a soccer field in the Oakwood Park section. Construction of a sandlot volleyball court, installation of tot lot equipment, picnic tables, grill, trash receptacles and horseshoe pits were proposed for the section of Greenfield Park northwest of Oakwood Park. Many residents expressed the need for a stop sign on Hillview Rd. and Quincy St. Councilmember Quick stated that it was already under consideration. Resident Richard Kops stated that he was opposed to allowing baseball teams to use the ballfield at Oakwood because he feared that baseballs would be hit into his yard. Chairperson Burmeister stated that with the relocation of the ballfield, this should alleviate that problem. Mr. Kops still expressed concern. Mr. Rod Melbo, a MVAA baseball coach, stated that he coached 11 and 12 year olds and that they did not have the capabilities of hitting a baseball far enough to reach Mr. Kops yard. He also expressed the need for additional baseball fields in Mounds View for practices. He added that his team members sometimes must ride their bikes across Highway 10 for practice because permits are not given out for Oakwood Park to baseball teams at this time and that he felt that his team members were in danger by crossing Highway 10 and their safety should far outweigh the fear of having baseballs go into a yard or possible breaking of windows. Mr. Kops said that he appreciated Mr. Melbo's concerns and agreed that the safety of the ball players was more important. -7 - The discussion concluded with residents expressing their appreciation of the Commissions efforts to improve Oakwood Park and their approval of the site plan as reviewed.. A motion was made by Commissioner Stevenson, seconded by Commissioner Silvis to recommend to the City Council the use of current Park Dedication Funds to implement improvements at Oakwood Park. The motion passed unanimously 5 ayes, 0 nayes. SILVER VIEW PARK PATHWAY Director Saarion stated that the installation of the Silver View Park pathway extension would be delayed until fall, 1989. The pathway would take about two weeks to install. Following completion, Forester Rick Wriskey will meet with residents after the pathway extension is complete, to discuss plantings along the pathway for spring, 1990 planting. Director Saarion reviewed the memorandum regarding the Engineer's recommendation for installation of a culvert where the foot bridge is currently in place. She explained that the Engineer feels the culvert would make it possible for maintenance vehicles to cross that area of the pond for better maintenance of the pathway. Director Saarion asked for the Commission's direction on the recommendation. The Commission did not feel that they were able to give direction at this time. Resident Gary Jones asked staff what the costs of the constructing the new pathway were. Staff stated that material costs were approximately $1,400 for an ag lime pathway. Mr. Jones requested the cost of labor. Staff explained that the labor was budgeted in the General Fund and was not figured into the cost. SILVER VIEW PARK UTILITIES MVCT REPORT COUNCILMEMBER'S REPORT CHAIRPERSON'S REPORT MAINTENANCE STANDARDS In Staff reviewed SEH recommendations for utilities at Silver View Park. The water would be brought in along side the parking lot with a 6" line from the County Road I main source. The sewer would connect with the main located at the east side of the park; the same main currently serving the Manor Homes Development. The electricity would come from a terminal located across Silver Lake Rd. Director Saarion stated that these recommendations were made two years ago and recently reviewed by SEH and City Engineer Minetor. SEH has predicted the approximate cost of installation of all three utilities (water, sewer and electricity) is $33,000: Water $10,540.00 Sewer 16,033.00 Electricity 5,600.00 A motion was made by Commissioner Long, seconded by Commissioner Silvis to recommend to the City Council approval for the installation of the utilities at Silver View Park using Park Dedication Funds to coincide with the construction of the picnic shelter. Motion passed unanimously: 4 ayes, 0 nayes. Commissioner Silvis reported that rehearsals for the "Sound of Music" have begun. No report Chairperson Burmeister reported that the beach house was 99 percent complete and that there was some special equipment on order, such as metal doors and plumbing handles. Mayor Hankner asked the Park Commission if they would be willing to meet with the City Council to discuss the proposed parks maintenance standards. The Commission agreed to meet and asked that a date be set. la PARK PROJECT UPDATE Director Saarion reviewed the status of the park projects and maintenance: ADJOURNMENT Respectfully submitted, Mary Saarion, Director Parks, Recreation and Forestry MS/SL - Eagle Scout, Chad Nelson, is constructing a sandlot volleyball court at Hillview Park. - Hillview Park improvements are basically complete except for plantings which will be done in the fall or spring. - Two grounds keepers are mowing and re -chipping Silver View pathway, with two groundskeepers doing field grooming and other maintenance chores. - Public works employees are working on many projects within the parks including installation of benches, picnic tables, fountains, etc. Commissioner Stevenson asked that the installation of park signs be made a priority. Director Saarion stated that the signs were currently being installed, that one-half are already installed. Commissioner Long moved to adjourn the meeting at 9:42 p.m. Seconded by Commissioner Stevenson. Motion passed: 4 ayes, 0 nayes. MEMO TO: PARK AND RECREATION COMMISSION FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: JULY 6, 1989 SUBJECT: "FOCUS" ARTICLE REVIEW I thought that you all should have the opportunity to read this article which was printed in the Focus after our last Park and Recreation Commission meeting. Perhaps a discussion regarding the article would be appropriate to clear the mis-information and perceptions relating to "haphazard park development", the (Lion's) Club is allowed to dictate public policy", "it'll cost $35,000 for sewers alone". Unfortunately, I was not contacted by the journalist to confirm the accuracy of these statements. MS/SL 39 Mounds View residents frustrated by city's everchanging park plans By Paula Roesler A group of Mounds View residents are unhappy with plans to develop Silver View Park. About 30 people from neigh- borhoods bordering the park told the Parks and Recreation Commission Thursday that the $75,000 picnic shelter proposed by the Lions Club- would bring noise and vandalism to the park. The club's donation and city money for project utilities would be better spent to main- tain and add playground equipment to the city's other parks, they said. "They can't maintain what they have, but then they want to develop more," said Mike Delmore, 7413 Parkview Drive. Jerry Linke, a Lions Club representative, said the dona- tion is part of "Celebrate Minnesota," a program to de- velop parks. Money to main- tain parks should come from the city, he said. Not all residents opposed the shelter, but several said they were disturbed by what they see as haphazard park development in the city. "It seems to be this com- prehensive plan comes and goes at the whims of the plan- ners,'' said David Rademacher, 7421 Parkview Drive. Two ,years ago, the city decided to establish a stone - covered trail between Silver View Lake and residential lots, Rademacher said. Believing it would be an un- warranted invasion of their privacy, residents opposed it, but the city has continued planning for the path, he said. "It seems like when you come home, you never know what they're going to do next. We wonder who's running the show," Rademacher said. Rademacher said the city is allowing the club to dictate public policy by accepting the donation on the condition it is spent for the shelter. The 34 - by -80 foot concrete shelter, as proposed by the Lions, would include a kitchen, two restrooms, a fireplace and enclosed areas at each end. The city shouldn't feel it has to accept the money just be- cause it is offered, said Gary and Debbie Jones, 7405 Parkview Drive. "Any decisions about work the Lions will do for us has to be approved by our parks sys- tem and our city council," said Pamela Starr, parks and recreation commission mem- ber. "We don't want to refuse any money they're offering us to improve our park." "I don't think residents are opposed to the shelter," said Dave Lhotka, president of the Silver Lake Woods Homeown- ers' Association. "What we are opposed to is where it's going to be built. And we're opposed to the cost of the utilities to the city. It will cost $35,000 to get the sewers alone." "We've had our engineers look at it, and this is the cheapest way of going," said Wayne Burmeister, parks and recreation commission chairman. The original development plan for the park, drawn in 1981, didn't include a large picnic shelter, residents said. One resident had a copy of the plans, which showed playground equipment south of the parking lot — now the site of the proposed shelter. But Burmeister said the shelter has been under discus- sion for some time and shouldn't come as a surprise. "I think we went over this enough that it's time we take a stand," he said. "I'm hearing things that don't make sense." The board -agreed to recommend the city council approve, the shelter plans and pay for the hook-up of its utilities. Board members sug- gested residents meet with the Lions Club if they wanted to make suggestions about dona- tions for the proposed shelter or other projects. Frustrated residents said they would take their com- plaints to the city council. � v1#QW citqO oun RAMSEY COUNTY, MINNESOTA 2401 HIGHWAY 10 MOUNDS VIEW, MINN. 55112 7843055 June 30, 1989 Good Day: The City Council has requested a joint meeting with the Parks and Recreation Commission for the purpose of discussing the issue of parks maintenance. This meeting has been requested to be held without staff present. I have taken the liberty of setting this meeting for Thursday, August 17, 1989, in the City Hall Council Chambers at 7:00 p.m. Please call the office at 784- 3055 if you are unable to attend. Please bring your Park Maintenance Standards Guide. Sincerely, ,`� Mary Saarion, Director Parks, Recreation and Forestry MS/SL MEMO TO: PARKS AND RECREATION COMMISSIONERS FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: JULY 27, 1989 SUBJECT: CLARIFICATION ON PARK IMPROVEMENT FUND At the end of 1988, the Park Improvement Fund showed $66,203.91. In June, 1989, the Park Improvement Fund showed $56,350.72. This difference is because between these dates parks equipment and projects were purchased according to the 1989 5 year capital improvement plan as reviewed, revised and approved by the Commission. Also, expenditures include revised expenditure for installation of security lighting at Greenfield Park. Balance as of JanuaEy 1 1989 $ 66,203.91 Capital purchases: 9,853.19 park signs trash containers picnic tables benches security lighting Balance as of June 1, 1989 $56,350-72 MS/SL MEMO TO: PARK AND RECREATION COMMISSION FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: JULY 27, 1989 SUBJECT: SUMMARY OF ACTION REGARDING PARKS ISSUE January 26, 1989 - Parks and Recreation Commission Meeting Parks and Recreation Commission reviewed and revised the 5 year capital park improvement plan. Reviewed and discussed the arsenal playfield concept plan and provided a recommendation to council for approval of resolution. Discussed facility needs that the Parks and Recreation Commission wishes to see in the design of a picnic shelter at Silver View Park. These requests were to be conveyed to the Lion's Club. June 5, 1989 - Council Agenda Session Council requested that a land -use study and recreation survey be put in the LTFP for 1991. Department heads estimated the cost to be $20,000. ,Tune 12, 1289 -Agenda Session Council requested that staff include a feasibility study for a bridge across Silver View Park pond to be included in the LTFP. June 22, 1289 and Recreation Commission meeting Culvert proposal requested by public works was discussed at Parks and Recreation Commission meeting. Commissioners did not make recommendation at this time. - Commission also discussed the installation of water, sewer and electricity at Silver View Park for the picnic shelter. The Commission made a unanimous motion to recommend to the council the acceptance of the picnic shelter from the Lion's Club and the installation of water, sewer and electricity to the facility using Park Improvement Funds. July 10, 1989 - Council meeting Director Saarion submitted a memo as requested from Mayor Hankner outlining a list of possible future projects that may be eligible for funding by the Parks Improvement Fund. -2 - The Oakwood Park improvement plan was approved for $30,000 using Park Improvement Funds. July 17 1289 - Council Agenda Session Culvert proposal was discussed at the agenda session. Director Saarion was on vacation. Therefore, Engineer Minetor presented the proposal. July 24 1989 - Council Meeting Council passed the culvert proposal of $13,000 from the Park Improvement Fund. Council passed the resolution regarding Silver View picnic shelter. MS/SL MEMO TO: MAYOR AND CITY COUNCIL FROM: PARKS AND RECREATION COMMISSION DATE: JANUARY 26, 1989 RE: FIVE YEAR PARKS CAPITAL IMPROVEMENT PLAN - YEARLY REVISION At the January meeting, the Parks and Recreation Commission completed the five year parks capital improvements plan. A main objective was to establish a realistic plan that can be fulfilled. These improvements have been recognized as park priorities by the Parks and Recreation Commission. For the next four years, $12,500 (the amount received yearly from Everest park dedication fee) will be spent to fund the capital improvements listed on the attached sheets. The fifth year improvements must be requested with other park improvement funds or general. 1989 Sandcourt Volleyball Court (Twin) at Lakeside ... $ 1,500.00 Park signs (rules and regulations) 1,000.00 Fourteen (14) trash container holders ......... 1,568.00 Eight (8) permanent galvanized steel picnic tables 3,360.00 Four (4) bike racks ............................. 1,416.00 Six (6) benches ................................. 1,000.00 Security lighting needs ......................... 2,656.00 1990 sV �vad play facilities $ 8,000.00 Floor replacement for Groveland Building ........ 1,000.00 Hillview Building ......... 1,000.00 Woodcrest Building ........ 1,000.00 Silver View twin sandcourt volleyball court ..... 1,500.00 1991 Hockey boards replacement .e ,oeodayes $ 5,000.00 . . . . . . • . . . . . . . . . . . . �V Silver View play equipment handtcu,Oc q• acce�St-'ble' 1992 - Last year of Everest Development Park Dedication monies Play equipment for Silver View Park ............. $12,500.00 1993 - Must be requested with general funds if park improvement funds are not sufficient Hard court surface at Lambert Park .............. $ 7,500.00 Greenfield picnic shelter ....................... 5,000.00 Long -Term Financial Plan Page Eighteen E. Parks, Recreation and Forestry - The major goal of the Parks, Recreation and Forestry Department is to develop a comprehensive and balanced system of parks, open space, trails and leisure oriented programs for all residents of Mounds View in an economic a manner as possible. The four elements necessary to accomplish this goal and the objective of each element are as follows: 1. Recreation Programs The overriding recreation objective is continuing enrichment and growth through leisure education and recreational opportunities for all City residents. 2. Forestry Program The primary objective of the Forestry Program is to preserve and supplement the existing floral canopy in Mounds View and provide additional support services relative to plants, shrubbery and shade trees for the enjoyment and education of all City residents. 3. Parks and Recreation Facilities Implement the five year parks capital improvement plan as developed by the Parks and Recreation Commission in accordance with accepted standards and keeping in mind the needs and best interests of the City and continue to review and revise the parks capital improvement plan as necessary. 4. Park Maintenance Provide a continuous and systematic program of repair, replacement and maintenance of all park and recreation facilities and equipment with the adoption of a parks maintenance guide for standards. The overall plan of the Department for the next five years is to provide steady, regulated and controlled maintenance of existing facilities and recreational offerings. The assumptions for such a goal are listed: 1. The parks continually require upkeep and revision as old equipment and facilities require replace- ment. The park improvement and replacement plan is reviewed yearly by the Parks and Recreation Commission. r Long -Term Financial Plan Page Nineteen 2. When monies become available, many amenities need to be added to the parks as.listed in the capital improvement plan. This will offer residents more recreational facility use opportunities. 3. The City cannot rely on Federal, State or County dollars to develop the park system since the qualifications are so specific and monies so tight. Park dedication fees are almost a thing of the past. New ways of financing park improve- ments must be pursued. 4. Leisure recreational activities will continually be offered as interest and needs dictate. Efforts will be given to provide more and diverse recreational park facilities for the enjoyment of unorganized activity, as lifestyles demand. 5. Capital improvements in the parks will continue to be funded with Park cation fee of $12,500 per year for the next years received from the Everest Developmen rporation. 6. The acquisition of land north of Highway 610 requires the study for potential City land use. Therefore, a study must be planned to achieve the best use of this resource. At the same time, it is suggested that a parks and recreation survey be taken so that future park development can reflect the desires of the community. The last parks survey was conducted in 1980. The City has six neighborhood parks. These parks are designed for high intense active use by neighboring residents. The neighborhood parks are located in strategic areas, although a park is lacking in the south and west side of Silver Lake Road and Highway 10. A problem arises when neighborhood parks do not offer the number of various facilities required for active use. Most offer a ballfield and tot lot for summer use and skating rink for winter use. These do not provide adequate recreational facilities. Additional facilities are needed. The neighborhood parks, including Lambert, Oakwood and Woodcrest, still need additional facilities to achieve their designed function. Therefore, a major goal of the narks division is to provide additional recreational facilities in the parks. Along this theme are options such as a feasiblity study considering the purchase of a bridge to be placed across Silver View Pond. The goal for recreation programming is to continue to offer the School Days Out program which offers Long -Term Financial Plan Page Twenty options for working parents. Other such programs will be pursued as needed. The basic program of activities will continue. A dilema of the recreation division currently is the ability to serve our residents as well as non-residents who want to participate. Conflicts have risen in scheduling and facility useage. Therefore, is it a goal of the recreation division to recommend a policy for resident versus non-resident service resulting in fairness and equity for Mounds View residents. The goal of the Forestry Department is to continue disease control and the reforestation of green areas and beautification of parks. In past years many small trees were planted. Currently and in the future, fewer but larger trees will be planted. This division has limitations due to the contracting of a Forester's position for two days per week. It is recommended that two designed parks maintenance employees, supervised by the Public Works Foremand and directed by the Parks, Recreation and Forestry Department Director, be given primary park maintenance tasks except when other City emergencies require the services of the parks crew. It is also recommended that four temporary, full-time park maintenance workers be hired during the winter months of December - February. Likewise, it is suggested that additional staff be used for parks projects when necessary. MEMO TO: PARK AND RECREATION COMMISSION FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: JULY 27, 1989 SUBJECT: SUMMARY OF ACTION REGARDING PARKS ISSUE Januga 26, 1989 - Parks and Recreation Commission Meeting - Parks and Recreation Commission reviewed and revised the 5 year capital park improvement plan. Reviewed and discussed the arsenal playfield concept plan and provided a recommendation to council for approval of resolution. Discussed facility needs that the Parks and Recreation Commission wishes to see in the design of a picnic shelter at Silver View Park. These requests were to be conveyed to the Lion's Club. June 5 1989 - Council Agenda Session - Council requested that a land -use study and recreation survey be put in the LTFP for 1991. Department heads estimated the cost to be $20,000. June 19 198 - _Agenda Session Council requested that staff include a feasibility study for a bridge across Silver View Park pond to be included in the LTFP. June 22 1989 - Parks and Recreation Commission meetin Culvert proposal requested by public works was discussed at Parks and Recreation Commission meeting. Commissioners did not make recommendation at this time. - Commission also discussed the installation of water, sewer and electricity at Silver View Park for the picnic shelter. The Commission made a unanimous motion to recommend to the council the acceptance of the picnic shelter from the Lion's Club and the installation of water, sewer and electricity to the facility using Park Improvement Funds. July 10 1989 - Council meetin Director Saarion submitted a memo as requested from Mayor Hankner outlining a list of possible future projects that may be eligible for funding by the Parks Improvement Fund. -2 - The Oakwood Park improvement plan was approved for $30,000 using Park Improvement Funds. July 17, 1989 - Council Agenda Session Culvert proposal was discussed at the agenda session. Director Saarion was on vacation. Therefore, Engineer Minetor presented the proposal. July 24 198 - Council MeetLn Council passed the culvert proposal of $13,000 from the Park Improvement Fund. Council passed the resolution regarding Silver View picric shelter. MS/SL MEMO TO: MAYOR AND CITY COUNCIL r \ FROM: PARKS AND RECREATION COMMISSION DATE: JANUARY 29, 1988 RE: FIVE YEAR PARKS CAPITAL IMPROVE14ENTS PLAN At the January meeting, the Parks and Recreation Commission completed the five year parks capital improvements plan. A main objective was to establish a realistic plan that can be fulfilled. For the next five years, $12,500 (the amount received yearly from the Everest park dedication fee) will be spent to fund the capital improvements listed on the attached sheets. The Commission will be asking the Council to budget an additional $32,000 per year in 1989 and 1990 to complete the Silver View parking lot project. This project has been budgeted and approved to begin in 1988. The Commission considers the parking lot as the number one, top priority park project. Ideally, the parking lot would be completed all at once, but because funds are tight, the plan is to construct the parking lot over a three year time span. 1989 Silver View Parking Lot ............................. Sandcourt Volleyball'Court (Twin) at Lakeside ....... Park Signs (rules & regulations) .................... Fourteen (14) trash container holders ............... Eight (8) permanent galvanized steel picnic tables... Four (4) bike racks ................................. Six (6) benches ..................................... Security lighting needs ............................. 1990 Silver View Parking Lot 0.68000069. .................. Oakwood play facilities ............................. Carpet replacement for Groveland Building ........... Hillview Building ............ Woodcrest Builidng ........••• Silver View twin Sandcourt volleyball ..............0 $32,000.00 1,500.00 1,000.00 1,568.00 3,360.00 1,416.00 1,000.00 2,656.00 $32,099.0 8,000.00 1,000.00 1,000.00 1,000.00 1,500.00 1991 Hockey boards replacement ...........................$ 5,000.00 Exercise trail (Ardan Park) 5,000.00 Remaining money to carry over to 1992 for Silver View play equipment 1992 Play equipment for Silver View ...................... $12,500.00 1993 Hard court surface at Lambert .......................$ 7,500.00 Greenfield picnic shelter ............I .............. 5,000.00 MEMO TO: MAYOR HANKNER FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: JULY 10, 1989 SUBJECT: PARK IMPROVEMENT FUND REVIEW 1 2. Park Improvement Status $ 56,350.72 current balance (7/10/89) 12,500.00 to be received by Everest Dev. before December 31, 1989 50,000.00 to be received by Sysco before December 31, 1989 $118,850.00 total as of December 31, 1989 Expectations for future dedication fees: a. $12,500.00 will be received at the end of the each of the next three years including 1990, 1991 and 1992. This money is dedication fees from the Everest Development. These funds are ear -marked for park improvements designated in the 5 year capital park improvement plan ($37,500.00 total compensation accumulated in the three years). b. It is difficult to speculate park dedication fees. There are three parcels of land which total less than 50 acres accumulatively. These parcels are: (1) Bob Waste (2) O'Neill (3) County Road I, Highway 10, Silver Lake Rd. Triangle It is speculated that park dedication fees for these parcels may total an additional $50,000.00. It is important to note that timeframe for the development of these parcels is unknown and therefore the time for receiving the park dedication fees is unknown. It could be in the near future or many years. 3. Possible anticipated uses of funds: a. Oakwood Park improvements $30,000.00 b. Water, sewer and electricity at Silver View Park 33,000.00 C. Sysco land use study/survey 20,000.00 d. Culvert improvement at Silver View 13,000.00 TOTAL ................................... $96,000.00 MS/SL CITY OF MOUNDS VIEW PARKS AND RECREATION COMMISSION MEETING AGENDA January 26, 1989 6:30 p.m. Mounds View City Hall Council Chambers �. CALL TO ORDER tiv REVIEW OF 1988rCO,\ItISSION MINTUES I. AGENDA ADDITIONSUZ{�-G11it4/�� I�. CHAIRPERSON'S REPORT - LAKESIDE PARK IMPROVEMENTS �j. COUNCILMEMBERS REPORT ARSENAL PLAYFIELD CONCEPT V\. SILVER VIEW MANAGEMENT PLAN OUTLINE V\I. PICNIC SHELTER AT SILVER VIEW PARK %. REVIEW CAPITAL IMPROVEMENTS FOR 1989 ICE RINKS - DISCUSS COMPLAINTS NARCHERY RANGE FACILITY IDEA N. LEGISLATIVE ISSUES - MRPA PLATFORM X1�I. REVIEW AND DISCUSS PROPOSED SOFTBALL CHANGES XIV. SNOW SPECTACULAR XV. ADJOURNMENT e C�=L PARKS AND RECREATION COMMISSION CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA January 26, 1989 6:30 p.m. Mounds View City Hall Council Chambers CALL TO ORDER The meeting was called to order at 6:30 p.m. by Chairperson Burmeister. ROLL CALL Commissioners present: Starr, Stevenson, Long, Burmeister and Silvis Staff present: Director Saarion and Administrative Assistant Linke Councilmembers present: Mayor Hankner Visitors: Richard Kops, 2147 Oakwood Drive and Peg Kovacs, 2654 Louisa Ave. OATH OF OFFICE Mayor Hankner delivered the Oath of Office to Commissioner Starr who was reappointed to the Commission on January 1, 1989. Mayor Hankner then left the meeting. APPROVAL OF MINUTES A motion was made by Commissioner Silvis, seconded by Commissioner Long to approve the November/December meeting minutes as written. Motion carried: 5 ayes, 0 nayes. ELECTION OF VICE CHAIRPERSON In accordance with City ordinance, the Commission appointed Commissioner Silvis as Vice Chairperson. RESIDENTS COMMENTS FROM THE FLOOR Resident Richard Kops, 2147 Oakwood Drive, spoke of concerns regarding the status of Oakwood Park. He stated that he would like to see the area developed. Director Saarion added that Oakwood Park is a low grade and very uneven. It may need a great deal of soil corrections and grading before any improvements are added. Mr. Kops was also concerned about the parking situation during summer ballgames and requested that "No Parking" signs be placed on one side of the road during that season. Staff promised to bring this issue to the Police Department's attention for advise on implementing restricted panting. Park and Recreation Commission Minutes January 26, 1989 Page two RESIDENTS COMMENTS (CONTD) After a lengthy discussion, the Commission asked staff to write a letter to residents surrounding Oakwood Park inviting them to the March 16 meeting. At that time, residents will have the opportunity to express their concerns and desires for the development of Oakwood Park. CHAIRPERSON'S REPORT Chairperson Burmeister reported on the January 25 meeting with the Spring Lake Park Lions regarding the Lakeside Park Beachhouse. He stated that the engineer was finishing up minor details and that the plans would be going out for bids soon. He further stated that the anticipated completion date is May 30, 1989. COUNCILMEMBER'S REPORT NONE ARSENAL PLAYFIELD CONCEPT Director Saarion presented the plans for a joint playfield development between the cities of Shoreview, New Brighton, Arden Hills and Mounds View. This playfield complex would be located on Government Arsenal property just east of 35W and north of County Road H. The proposed playfield would contain four adult softball fields, one large baseball field and two regulation size soccer fields in addition to a parking lot. Upon discussion, Director Saarion asked the Commission their opinion as to whether or not the City should continue in this joint venture. A motion was made by Commissioner Silvis, seconded by Commissioner Stevenson to proceed with the proposal for leasing the land in a joint venture with Arden Hills, Shoreview, and New Brighton for the establishment of the playfield on Government Arsenal surplus property.. Motion carried: 5 ayes, 0 nayes. SILVER VIEW MANAGEMENT PLAN OUTLINE Director Saarion asked the Commission to review the management plan and request additional information if so desired. The plan is very comprehensive but may overlook special interests. If any additions are requested please notify Director Saarion. Parks and Recreation Commission Minutes January 26, 1989 Page three PICNIC SHELTER AT SILVER VIEW PARK Director 'Saarion stated that the Mounds View Lion's Club was still interested in constructing a picnic shelter at Silver View Park. The Lion's Club has formed a committee to pursue the picnic shelter project. Staff will keep the Commission apprised of further progress on this project. RINK TOUR At this time, the meeting was temporarily adjourned for a tour of the rinks. REVIEW 1989 CAPITAL IMPROVEMENTS Staff asked if the Commission had any changes in the proposed capital improvements as planned for 1989. Commissioner Starr asked that additional lighting be installed at Woodcrest Park. Since funds for this improvement is not included in the 1989 capital improvement plan, funds must be budgeted for additional lighting at Woodcrest. Commissioners suggested that since we are eliminating the volleyball court at Lakeside (because it will be constructed under the Spring Lake Park Lion's project), we should construct one at the Greenfield/Oakwood Park site. Staff suggested that this item be brought up at the March meeting with residents. ARCHERY RANGE Staff reviewed the possibility of offering an archery range in Mounds View. All Commissioners agreed that current Mounds View parks do not have the proper design to construct a safe archery range. However, the idea of future development of an archery range in the almost acquired Miller property, northeast of 610, was a viable alternative. Until then, staff should refer interested archers to the Ramsey County archery range on Lexington Avenue. Parks and Recreation Commission Minutes January 26, 1989 Page four PROPOSED SOFTBALL CHANGES Director Saarion reviewed the proposed" changes in the Adult Softball League and asked for Commission approval. A motion was made by Commissioner Stevenson and seconded by Commissioner Silvis to approve the Adult Softball League changes as written including changing the Class B league to Wednesday evenings, adding a men's Industrial Class C league on Monday evenings and the $50.00 conduct deposit. Motion carried: 5 ayes, 0 nayes. SNOW SPECTACULAR Director Saarion reminded the Commission that the 1989 Snow Spectacular is planned for February 11 and 12. FESTIVAL IN THE PARK Director Saarion requested that the Commission once again serve in an. advisory capacity for the Festival in the Park celebration which will be held on September 17, 1989. The Commission agreed. She added that the Rockin' Hollywoods have been booked as the musical entertainment. FUTURE MEETINGS Because several Commissioners will be unavailable for the next regular meeting, the meeting has been changed and will meet on February 16, 1989. Also, because of the Easter holiday, the March meeting will be held on March 16, 1989.- Chairperson 989. Chairperson Burmeister suggested that the May meeting be held jointly with Spring Lake Park at the new beachhouse. ADJOURNMENT A motion was made by Commissioner Silvis, seconded by Commissioner Long to adjourn the meeting at 8:56 p.m. Respectfully submitted, MarV Saarion, Director Parks, Recreation and Forestry MS/SL a w r ro a I ,J 4-) S U O 00 OO ooI O O O O O O b Y e I I tt1 I M N Ln Lr) b td r�I Z F14 CTj 14-4X = Q U u fa 8O s~ 4 O X s~ 0 C �4 -14 �4 �4 �4 a a ON M 0\ 0%) r -I N O> r --I O O O O N M O �0 O O O Ln O O O O O O 61 N 06 M l0 r O H H M H H Ln N •H 4J rd rz ' L.14 W a a $4 roV) ro 4 1 w 4J o � air 'J,i U b rd rd m a� 3 JJ +� +� +� +� +.1 r-{ aJ � w (n O m U r. 4 -H •H •H U JJ r -I U v 7a r+ N U0.� U rCr�dL Ll� N p� m N U 44 U N ro lu s4 41Q+ -H En 1:1, 1� w?� o r 44 u N N N .3C rn u � U (n f0 (v f0 S 44 -ri -4n U 14 u !-I � � •r-1 '�' >�g -I x �� 9 9 :gig F : q°�� o°8 H 14N 41 o �' 44b °�' v v' 4-4 41 F vU N S rs�d ro 4 'z rc to 1d pr4 U w 14 Cl) 7 v 41 W U U >1 I -i b U) 4 0 N R: S i rl 4O a r I rd i 'Lf 41 H O H >~ 74 N 3 .rU] U) +� U W pp > td o a o �•� �x a +J a U N >a m a O N w � s4 a) >., 'b r� 8 v U rd aJ 0 p rd cn tT H N a4 -)p +� -n U 0 cQn1 a Ll X a .0 x rd co 3 +- .,� -H U Q 3 ro o x rid 04 tl, r -I 'U U] -r+ r� w� H S w a) +1 + z u X C:O W -,I rd rd a �. rX4 U1 ro > W CSA .� U1 Q� En > b rd -1 r-' °1 n m ro 3 4j N 15, 7 v to '� 0 U � � 4 !~ rn W I ro u 10 u x o o C5) rn o� o ON rl � ori O N O ON Ln ON r -I N r -I O O O -I O O O d� O O Ln rl Lf Lr N O O O O O O ul Ol OD M - N > :~ ro rn u a�i+� +� v� �� 44 o � a �8 x� ,~ �� �a o +� ro v 4 u � ro ° +J 4) a o v n a� �" � -1 a) ro 9— �0 0 v �� �r mug ro�ro �� � � o ro xi,b ro u ma w --I Q) 13 ro 4-J Q) v4J : ro ��i rd r-) >1 -I� adv � vro >4 r �+ r. w o +� a ro v �� N v •�ro v 8 vro � a� z8 � -� �41•H- �>, vro U a ro v un �8v rob U U 44 r LW >~ > cn > 4 4 .� .N ro v v u 14 o >4 � av v �w� v U o 4 av a -H �� pp� � a v> N ro �� U�•� �s�� v v � a �, U) H O +� I -i v a v 3 ro N w -� O rd U I s~ s~ v I4 U) p� p p °t� .0 p 4 v LO C�7 ul P 1 E E� 3 0 A E rid W S4 wro N N 41 ro > 4 O 41 4 -JO U H 4j 41 ro rix 4-)O 4 41 �4 N ?, (o +J >4 0 R u U rda ro N s~ - i v a ro v 4a -H 4.Jro rl v •rl a U •r -I r -I x I~ 4a v --I -i x r a3i Q) b rn R v w -14 s~ 5 � LW U 9w � �w ro ro 14 rnx �`� °41 v Boa w>`+ U > � ro w� °� ro 14 �> U w 4a 1) 14 In 41� �,a vW Ux �vv ro� s~ U) x E 8 a81> o a � v`° xw 04U) Q) a c� >< w in z w m m MEMO TO: MAYOR AND CITY COUNCIL FROM: PARKS AND RECREATION COMMISSION 0 DATE: JANUARY 29, 1988 RE: FIVE YEAR PARKS CAPITAL IMPROVEMENTS PLAN At the January meeting, the Parks and Recreation Commission completed the five year parks capital improvements plan. A main objective was to establish a realistic plan that can be fulfilled. For the next five years, $12,500 (the amount received yearly from the Everest park dedication fee) will be spent to fund the capital improvements listed on the attached sheets. The Commission will be asking the Council to budget an additional $32,000 per year in 1989 and 1990 to complete the Silver View parking lot project. This project has been budgeted and approved to begin in 1988. The Commission considers the parking lot as the number one, top priority park project. Ideally, the parking lot would be completed all at once, but because funds are tight, the plan is to construct the parking lot over a three year time span. 1989 Silver View Parking Lot ............................. Sandcourt Volleyball Court (Twin) at Lakeside ....... Park Signs (rules & regulations) .................... Fourteen (14) trash container holders ............... Eight (8) permanent galvanized steel picnic tables... Four (4) bike racks ................................. Six (6) benches ..................................... Security lighting needs ............................. 1990 Silver View Parking Lot ............................. Oakwood play facilities ............................. Carpet replacement for Groveland Building ........... Hillview Building ............ Woodcrest Builidng ........... Silver View twin sandcourt volleyball ............... $32,000.00 1,500.00 1,000.00 1,568.00 3,360.00 1,416.00 1,000.00 2,656.00 8,000.00 1,000.00 1,000.00 1,000.00 1,500.00 1991 Hockey boards replacement $ 5,000.00 Exercise trail (Ardan Park) 5,000.00 Remaining money to carry over to 1992 for Silver View play equipment 1992 Play equipment for Silver View $12,500.00 1993 Hard court surface at Lambert ....................... $ 7,500.00 Greenfield picnic shelter ........................... 5,000.00 MEMO TO: MAYOR HANKNER FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: JULY 10, 1989 SUBJECT: PARK IMPROVEMENT FUND REVIEW 1. Park Improvement Status $ 56,350.72 current balance (7/10/89) 12,500.00 to be received by Everest Dev. before December 31, 1989 50,000.00 to be received by Sysco before December 31, 1989 $118,850.00 total as of December 31, 1989 2. Expectations for future dedication fees: a. $12,500.00 will be received at the end of the each of the next three years including 1990, 1991 and 1992. This money is dedication fees from the Everest Development. These funds are ear -marked for park improvements designated in the 5 year capital park improvement plan ($37,500.00 total compensation accumulated in the three years). b. It is difficult to speculate park dedication fees. There are three parcels of land which total less than 50 acres accumulatively. These parcels are: (1) Bob Waste (2) O'Neill (3) County Road I; Highway 10, Silver Lake Rd. Triangle It is speculated that park dedication fees for these parcels may total an additional $50,000.00. It is important to note that timeframe for the development of these parcels is unknown and therefore the time for receiving the park dedication fees is unknown. It could be in the near future or many years. 3. Possible anticipated uses of funds: a. Oakwood Park improvements $30,000.00 b. Water, sewer and electricity at Silver View Park 33,000.00 C. Sysco land use study/survey 20,000.00 d. Culvert improvement at Silver View 13,000.00 TOTAL ................................... $96,000.00 MS/SL MEMO TO: PARKS AND RECREATION COMMISSIONERS FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: JULY 27, 1989 SUBJECT: CLARIFICATION ON PARK IMPROVEMENT FUND At the end of 1988, the Park Improvement Fund showed $66,203.91. In June, 1989, the Park Improvement Fund showed $56,350.72. This difference is because between these dates parks equipment and projects were purchased according to the 1989 5 year capital improvement plan as reviewed, revised and approved by the Commission. Also, expenditures include revised expenditure for installation of security lighting at Greenfield Park. Balance as of January 1, 1989 $ 66,203.91 Capital purchases: 9,853.19 park signs trash containers picnic tables benches security lighting Balance as of June 1, 1989 $56.350.72 MS/SL MEMO TO: PARK AND RECREATION COMMISSION FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: JULY 27, 1989 SUBJECT: SUMMARY OF ACTION REGARDING PARKS ISSUE Janum 26, 1989 - Parks and Recreation Commission_ Meeting - Parks and Recreation Commission reviewed and revised the 5 year capital park improvement plan. Reviewed and discussed the arsenal playfield concept plan and provided a recommendation to council for approval of resolution. Discussed facility needs that the Parks and Recreation Commission wishes to see in the design of a picnic shelter at Silver View Park. These requests were to be conveyed to the Lion's Club. June 5 1989 - Council A enda Session - Council requested that a land -use study and recreation survey be put in the LTFP for 1991. Department heads estimated the cost to be $20,000. June 19, 1989 - Agenda Session Council requested that staff include a feasibility study for a bridge across Silver View Park pond to be included in the LTFP. June 22 1989 - Parks and Recreation Commission meetin Culvert proposal requested by public works was discussed at Parks and Recreation Commission meeting. Commissioners did not make recommendation at this time. Commission also discussed the installation of water, sewer and electricity at Silver View Park for the picnic shelter. The Commission made a unanimous motion to recommend to the council the acceptance of the picnic shelter from the Lion's Club and the installation of water, sewer and electricity to the facility using Park Improvement Funds. July 10 1989 - Council meetin Director Saarion submitted a memo as requested from Mayor Hankner outlining a list of possible future projects that may be eligible for funding by the Parks Improvement Fund. -2 - The Oakwood Park improvement plan was approved for $30,000 using Park Improvement Funds. July 17 198 - Council Agenda Session Culvert proposal was discussed at the agenda session. Director Saarion was on vacation. Therefore, Engineer Minetor presented the proposal. July 24 1989 - Council Meetin Council passed the culvert proposal of $13,000 from the Park Improvement Fund. Council passed the resolution regarding Silver View picnic shelter. MS/SL August 1, 1989 Dear Commissioners: 1 citq of RAMSEY COUNTY, MINNESOTA 2401 HIGHWAY 10 MOUNDS VIEW, MINN. 55112 784-3055 Here is the stack of "whereases" for your leisure reading! Please review these and call in any revisions or additions on Wednesday, August 2. I will then make any necessary changes before they are signed. These need to be signed Thursday morning by 9:00 a.m. Shane will be at City Hall Thursday morning at 7:00 a.m. so that hopefully you will be able to stop by and sign your "John Hancock" on your way to work. Good luck on your meeting on Monday, August 7 at 7:00 p.m. in the Council Chambers. Hang tight onto your convictions. I have also included a worksheet on the chronological forecast for spending Park Improvement Fund monies for the next five years. If you want me to walk you though this confusing thing, please call me at 784-3055. Sincerely, 7 Mary Saarion, Director Parks, Recreation and Forestry MS/SL Enclosures MEMO TO: MAYOR AND COUNCIL FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: JULY 31, 1989 SUBJECT: RESOLUTIONS ON PARK ISSUES The Mounds View Parks and Recreation Commission was concerned and determined to provide a way of expressing their thoughts, opinions and recommendations regarding parks issues. Upon discussion, it was determined that through resolutions, the Commission could more clearly convey the basis for their recommendations. Members of the Parks and Recreation Commission will be present at the agenda meeting on August 7, 1989. I will be out of town that day and will be unable to attend the meeting. MS/SL Enclosures #-1 RESOLUTION 1989-1 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING THAT THE STUDY PROPOSED FOR THE LAND LOCATED NORTHEAST OF HIGHWAY 610 BE POSTPONED UNTIL FUNDING IS AVAILABLE FOR DEVELOPMENT AND UNTIL EXISTING PARKS ARE DEVELOPED WHEREAS, all the intended land located northeast of Highway 610 has not been acquired yet; and WHEREAS, this land includes wetlands and future development is subject to wetland ordinances and restrictions; and WHEREAS, the City is anticipating a location on this site for some type of water distribution entity such as a water tower; and WHEREAS, there has been a precedent that studies and surveys be funded from the General Fund; and WHEREAS, the City Council has requested that the Parks and Recreation Commission prioritize future Park Improvement Fund expenditures. NOW, THEREFORE, BE IT RESOLVED that the Parks and Recreation Commission unanimously agrees that it is a responsible and frugal decision to recommend that development of existing parks be accomplished before Park Improvement monies are used for developing new park acquisitions; and BE IT FURTHER RESOLVED that the Parks and Recreation Commission unanimously agrees that the use of Park Improvement Funds should not be used to fund a study of future land use until monies are available for development of such land; and BE IT FURTHER RESOLVED that given the direction to prioritize park improvements with the limited funds available, the Mounds View Parks and Recreation Commission unanimously agrees that the $20,000 budgeted for a 1991 expenditure for a land use study of the land located northeast of 610 and survey should be delayed until money is available for park development; and BE IT FURTHER RESOLVED that the Parks and Recreation Commission unanimously agrees that the limited monies available in the Park Improvement Fund should be used for the full development of existing parks. BE IT FURTHER RESOLVED that the Parks and Recreation Commission unanimously agrees that the immediate opportunity to acquire a large picnic facility at the existing community park, Silver View, for a small portion of the total cost, is a project that is better suited for the expenditures of the $20,000 Park Improvement Fund rather than the land use study of the property northeast of Highway 610. BE IT FINALLY RESOLVED that the Parks and Recreation Commission requests the City Council to postpone the $20,000 Park Improvement Funded land use study and survey expenditure commitment until such time as money is available for development or the study funding source changes to the General Fund. Adopted this 2nd day of August, 1989 by the Mounds View Parks and Recreation Commission. Wa a Burmeister, Chairperson Frank Silvis, Commissioner Gary StevAson, Commissioner Dave Long, ssioner Pam Starr, Commi inner Edd Trettel, Commissioner RESOLUTION 1989-2 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING THE CITY COUNCIL TO RECONSIDER A FEASIBILITY STUDY FOR A BRIDGE SPANNING THE SILVER VIEW PARK POND AT THE WATER NARROWS WHEREAS, the origin of the bridge concept began as a way to encourage the developer to provide free park amenities as a part of the property trade agreement acquiring Silver View Park; and WHEREAS, the bridge concept was originally one such park amenity to be provided by the developer, it was later dismissed when the cost of the pond development superceded anticipated costs; and WHEREAS, the installation of a bridge located at the narrows between the large bodies of water may impose the following problems: A. A bridge would most likely provide a thoroughfare for persons going to and from Silver View Plaza and the Seven -Eleven Store. B. Such a thoroughfare hinders the passive effect intended for this nature portion of the park. C. Such thoroughfare traffic will most likely produce increased litter and trash in the park and surrounding home properties along the route. D. Increased trash and litter will mean increased needs for maintenance clean-up. E. Such a bridge may encourage vehicular traffic for motorcycles, four wheelers and snowmobiles using it as a short-cut thoroughfare. F. A bridge across the water may provide risk to possibilities of persons jumping or diving off the sides into the water or horseplay. G. A bridge may detract from the naturalness of the setting of the nature pond; and WHEREAS, the only purpose for the installation of the bridge would be only to provide a direct access from the home development to the Manor Home development; and WHEREAS, the philosophy for the installation of a pathway encircling the pond is for the encouragement of exercise by walking; and WHEREAS, five public accesses are available for access and egress onto the pathway for the convenience of walkers; and WHEREAS, the City Council has requested the Parks and Recreation Commission to prioritize expenditures for the limited monies in the Park Improvement Fund; and WHEREAS, the estimated cost of the bridge for the expanse across the water narrows is $30,000. NOW, THEREFORE, BE IT RESOLVED that the Parks and Recreation Commission unanimously agrees that the cons outweigh the pros for the installation of a bridge across the Silver View Park pond narrows; and BE IT FURTHER RESOLVED that the pathway around the pond provides more than adequate means for leisure walking and enjoyment of the park as intended; and BE IT FURTHER RESOLVED that the bridge may provide negative results in the park at a large cost; and BE IT FURTHER RESOLVED that the Parks and Recreation Commission prioritizes the construction of a picnic shelter and utilities at Silver View Park over the installation of a bridge. BE IT FINALLY RESOLVED that the Mounds View Parks and Recreation Commission recommends to the City Council that the budgeted monies for a feasibility study for a bridge at Silver View Park pond narrows be stricken from the budget, and further investigation as to the positive and negative affects to the park be pursued by the City in-house. Adopted this 2nd day of August, 1989 by the Mounds View Parks and Recreation Commission. WaypeBurmeister, Chairperson Frank Silvis, Commissioner . me�� Gary Steve on, Commissioner 1�� e6� Dave Long, Co ssioner Pam Starr, Comma sioner Edd Trettel, Commissioner RESOLUTION 1989-3 CITY OF MOUNDS VIEW 3 COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING FUNDING FOR THE ARSENAL PLAYFIELD WHEREAS, the City of Mounds View has endorsed a resolution approving the concept of a joint athletic playfield located on surplus property of the United States Army; and WHEREAS, three of the four cities have agreed upon expenditure of monies to develop this land if the United States Army agrees to lease the land for a reasonable price and for a reasonable number of years; and WHEREAS, the City of Arden Hills is in dire need of additional adult softball fields; and WHEREAS, the Cities of Mounds View, Arden Hills and New Brighton lack the availability of large athletic fields to accommodate older baseball and soccer participants; and WHEREAS, the City of Mounds View has keenest interest in use of the soccer field; and WHEREAS, the City of New Brighton has the keenest interest in use of the baseball field; and WHEREAS, the City of Arden Hills would profit from the use of the four adult softball fields; and WHEREAS, the City of Arden Hills would manage the scheduling and receive user fees from groups for the playfield; and NOW, THEREFORE, BE IT RESOLVED that the contribution of the Arsenal Playfield be determined by the anticipated use and need of each community and recipient of user fees; and BE IT FURTHER RESOLVED that the City of Mounds View Parks and Recreation Commission recommends to the City Council that a $30,000 expenditure towards the construction of a playfields is a fair share for the initial development of the Arsenal Playfield. BE IT FINALLY RESOLVED that if additional monies from the Park Improvement Fund are available at the time of construction of the Arsenal Playfield, or if in-kind services are available for construction of the Arsenal Playfield, the Parks and Recreation Commission would be open to further consideration for recommendation to the City Council, expenditures of the Park Improvement Fund for additional contribution to the Arsenal Playfield development. Adopted this 2nd day of August, 1989 by the Mounds View Parks and Recreation Commission. Wayne Burmeister, Chairperson . 14 -1 a-, �_ - Frank Silvis, Commissioner Gary Stevenson, Commissioner Dave Long,Coiissioner Pam Starr, Co rrussioner Edd Trettel, Commissioner RESOLUTION 1989-4 Uff-ZA-11 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION REQUESTING THE CITY COUNCIL TO RECONSIDER THE FUNDING SOURCES OF THE PURCHASE AND INSTALLATION OF THE STORM WATER DITCH CULVERT ENTERING SILVER VIEW PARK POND WHEREAS, the installation of the culvert is for the storm water ditch located on Silver View Park; and WHEREAS, this storm water ditch plays a part in the storm water drainage system for a portion of the City; and WHEREAS, the installation of a culvert is to provide for more feasible park maintenance; and WHEREAS, a precedent for the installation of other non -budgeted city projects such as the maintenance building fence, has been funded from the General Fund; and WHEREAS, the Municipal Code 25.06 states that SWM funds may be used for expenses incurred for the improvement of City storm water management systems; and WHEREAS, the original plan for pathway extension included building a larger wooden pedestrian bridge as a replacement for the smaller bridge (to expand the ditch on the higher slope); and WHEREAS, the Parks and Recreation Commission believes that since the Park Improvement Fund is limited and of short supply, monies from it should be used for tangible park amenities as much as possible; and WHEREAS, the Parks and Recreation Commission did not provide a recommendation for expenditure of the culvert with Park Improvement Funds. NOW, THEREFORE, BE IT RESOLVED that the Mounds View Parks and Recreation Commission requests that the City Council reconsider the funding source of the culvert installation to reflect a third of the cost shared by the Park Improvement Fund, Storm Water Management Fund and General Contingency Fund. Adopted this 2nd day of August, 1989 by the Mounds View Parks and Recreation Commission. Wayne 46rmeister, Chairperson Frank Silvis, Coznm'Ssioner ZA�l Gary Stev son, Commissioner Edd Trettel, Commissioner RESOLUTION 1989-5 CITY OF MOUNDS VIEW v COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION FOR THE INSTALLATION OF UTILITIES AT SILVER VIEW PARK WHEREAS, the Mounds View Lions offered to provide a matching part of the Celebrate MN grant to construct a picnic shelter at Silver View Park; and WHEREAS, the Celebrate MN grant was awarded to the City in late February; and WHEREAS, the Lions Club had a larger sum balance of money accumulated for projects than originally expected; and WHEREAS, the Lions Club was able to designate more funds than originally expected when the Celebrate MN grant was submitted for the construction of a picnic shelter at Silver View Park; and WHEREAS, revised picnic shelter plans offered by the Lions proposes installation of restroom facilities contingent on the decision of the City to provide utilities to the site; and WHEREAS, several senior citizens city groups, residents and Park and Recreation Commissioners support the installation of permanent restrooms at Silver View Park WHEREAS, it has been the vision of the Parks and Recreation Commission to have water, sewer and electricity at Silver View Park since its conception; and WHEREAS, at its June 22, 1989 meeting, the Parks and Recreation Commission unanimously adopted a motion recommending to the Council approval to use park dedication fees for utility installation; and WHEREAS, the mayor and council had dedicated Park Improvement Fund expenditures to the Parks and Recreation Long Term Financial Plan; and WHEREAS, the mayor and councilmembers suggested that the Parks and Recreation Department again look at the Parks and Recreation Long Term Financial Plan to determine what expenditures may be eliminated so that the utilities could be installed and the long term financial plan be "in balance"; and WHEREAS, the Parks and Recreation Commission met for a regular meeting on July 27, 1989 to review and revise the Long Term Financial Plan for recommendation to the Council; and WHEREAS, the Long Term Financial Plan proposed and recommended by the Parks, and Recreation Commission provides for sufficient funds for installation of utilities at Silver View Park; and WHEREAS, the mayor and councilmembers have already identified $16,350 which could be spent on the installation of the utilities at Silver View Park; and WHEREAS, revised figure estimates may provide for adequate installation of water and sewer and electric at an estimated cost of $22,000, of which $16,350 has been allotted by Council; and BE IT FURTHER RESOLVED that as an alternative, should the current fund balance be depleted before the current project is completed, that the installation of the drive culvert be postponed until the next year, upon receipt of the $50,000 SYSCO park dedication fees, and that the Everest Group be requested to pay their 1989 payment early, which would provide adequate additional funds for the installation of utilities at Silver View Park. Adopted this 2nd day of August, 1989 by the Mounds View Parks and Recreation Commission. Wayn I3urmeister, Chairperson Frank Silvis, Commissioner Gary Steve son, Commissioner Lv-c ZU41- ave Long, onl ssioner Pam Starr4oii=ssi oner Edd Trettel, Commissioner RESOLUTION 1989-6 CITY OF MOUNDS VIEW Y� COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING THE 1990 LONG TERM FINANCIAL PLAN WHEREAS, upon discussion, the vision of the Parks and Recreation Commission and the vision of the City Council regarding a long term financial plan for expenditures of the Parks Improvement Fund differs; and WHEREAS, the City Council has requested a formal documentation from the Parks and Recreation Commission regarding their long term park improvement plan; and WHEREAS, the Parks and Recreation Commission met on July 27, 1989 to reaffirm their vision for park improvements using Park Improvement Fund monies; and WHEREAS, the Parks and Recreation Commission unanimously approved the following Long Term Financial Plan; and Source 1990 Supporting Documentation Amount of Funds Desktop Publishing For City Newsletter $ 695 General Fund Software flyers printing aid Dividers for Lower To replace the present 2,000 General Fund Level of City Hall doors which are broken Silver View Play First of three phases for 8,000 Park Ded. Facilities (Pre- play equipment Fund school Section) Park Bldg. Floor To maintain quality of 3,000 Park Ded. Replacement park buildings Fund Sandlot Volleyball Requested for additional 1,500 Park Ded. Court activity opportunity at Fund Silver View Irrigation System To provide the means for 14,000 General Fund for City Hall a turf management program Softball Fields =21 Land Use Study and Deemed necessary for optimum 20,000 General Fund Parks Survey use of land acquired north of Highway 10 New set of hockey boards To replace the old broken 5,000 Park Ded. at Woodcrest down ones at Woodcrest Fund Playground equipment at Phase II handicapped 7,500 Park ded. Silver View accessible portion Fund 1992 Playground equipment at Completing Phase III 12,500 Park ded. Silver View Large play section Fund 1993 Hard Court Surface To serve as parking lot in 7,500 General Fund at Lambert Park winter and hard court play area in summer. Greenfield Small For picnic area north of 5,000 General Fund Shelter baseball field NOW, THEREFORE, BE IT RESOLVED that the Parks and Recreation Commission submits this plan for recommendation to the City Council with the understanding that this is a plan which is subject to change and revision as circumstances change. Source 1990 (cont'd) Supporting Documentation Amount of Funds Parks Truck Vehicle and Equipment $16,500 Vehicle (Vehicle Maint. Schedule) Maintenance Program Maint. Sch. 8 Foot Mower Vehicle and Equipment 17,000 Vehicle Maintenance Program Maint. Sch. Arsenal Playfield Speculative since land has 30,000 Park Ded. not been approved for lease Fund =21 Land Use Study and Deemed necessary for optimum 20,000 General Fund Parks Survey use of land acquired north of Highway 10 New set of hockey boards To replace the old broken 5,000 Park Ded. at Woodcrest down ones at Woodcrest Fund Playground equipment at Phase II handicapped 7,500 Park ded. Silver View accessible portion Fund 1992 Playground equipment at Completing Phase III 12,500 Park ded. Silver View Large play section Fund 1993 Hard Court Surface To serve as parking lot in 7,500 General Fund at Lambert Park winter and hard court play area in summer. Greenfield Small For picnic area north of 5,000 General Fund Shelter baseball field NOW, THEREFORE, BE IT RESOLVED that the Parks and Recreation Commission submits this plan for recommendation to the City Council with the understanding that this is a plan which is subject to change and revision as circumstances change. Adopted this 2nd day of August, 1989 by the Mounds View Parks and Recreation Commission. 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Woodchipped pathway - the Commission requested that staff continue to budget for replacement of wood chips with ag lime (750' x 8' strip) each year in the operations budget. 2. Two adult softball fields with irrigation. 3. Landscaping - continually rearranged as needed, by forester. 4. Paved/curbed parking lot entry. 5. Soccer field - plans to connect with softball field irrigation system. 6. Hard -surface play court. 7. Benches along the pathway. 8. One (1) swing bench. 9. Sliding hill. 10. Amphitheater - staff suggested possible changes, as the steep sides of the amphitheater are a hazard. Two possible solutions were discussed: a. Use it as a "slide" hill with a variety of different slides such as wave slides and tube slides. b. Using a grader to terrace or more gently slope amphitheater. 11. Portable restroom enclosure. 12. Signs - additional signs were suggested for each entry point to the park rather than just the two main entries. 13. One pathway bridge and a culvert pass. Proposed Improvements Include: 1. Large picnic shelter with water, sewer and electricity - the Commission strongly stated that this was of the utmost importance to the usability of the park and that the installation of the water, sewer and electricity should coincide with the construction of the picnic shelter. 2. Play equipment with accessibility for walking impaired persons. 3. Twin sand volleyball court. 4. Horseshoe pits. 5. Bituminous pathway around the upper portion of the park, connecting activity areas. 6. Water fountain near athletic fields. 7. Gazebo type construction near softball fields. 8. Bleachers for soccer field and softball field spectators. 9. Softball field scoreboard. 10. Additional picnic tables and grills. 11. Bike racks, trash cans. 13. Pond management program. NOW, THEREFORE, BE IT RESOLVED that the Mounds View Parks and Recreation Commission attempts to promote park improvements for Silver View Park whenever opportunities are presented; and BE IT FURTHER RESOLVED that these plans may change as circumstances change; and BE IT FURTHER RESOLVED that the Parks and Recreation Commission presents this improvement plan for Silver View Park; and BE IT FURTHER RESOLVED that this plan is presented without total funding sources; and BE IT FINALLY RESOLVED that the Parks and Recreation Commission will continue to pursue funding sources and opportunities when they become available and as circumstances dictate. Adopted this 2nd day of August, 1989 by the Mounds View Parks and Recreation Commission. Way& Burmeister, Chairperson i ' - zvi��44Frank Silvis, Commissioner Gary Steven n, Commissioner jowt 04?� Dave Long, Commis 'over Pam Starr, Commi ioner Edd Trettel, Commissioner MEMO TO: MAYOR AND COUNCIL PARKS AND RECREATION COMMISSION FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: JULY 28, 1989 SUBJECT: PARK IMPROVEMENT FUND WORKSHEETS This is a worksheet outlining receipts and expenditures anticipated for the Parks Improvement fund as proposed by the Parks and Recreation Commission through 1992. This year (1992) is the last year of the five yearly installments of $12,500 paid by Everest Development as a portion of their park dedication fees. These numbers are based upon the LTFP recommended by the Parks and Recreation Commission at the July 27, 1989 regular meeting. PARK IMPROVEMENT FUND .;. Current balance (as of June 1, 1989) ...................•.............................•• $56,350.72 Proposed 1989 Expenses: *Council recommended Water/Sewer at Silver View .............................................. ($12,350.00) Electricity at Silver View Park ................... ( 5,600.00) One-third cost of Silver View culvert ........ ( 4333.00) Oakwood Park improvements .................... ( 30,000.00) Silver View pond management proposal .. 4,500-00) ($56,783.00) *Anticipated 1989 receipt of Celebrate MN grant ......$4,000.00 This money would combine with the $12,350 for sewer and water to total $16,350. TOTAL 1989 ANTICIPATED EXPENDITURES ............................ ( 52,783.00] Balance as of December 1, 1989 $ 3,567.72 *This is a new revised cost approximation depending upon the engineering proposal. -2- 1990 Park Improvement Fund balance.......................................................... $ 3,567.72 Anticipated receipts (1/2/90) - SYSCO (1989 Contribution) .................... $50,000.00 Everest (1989 Contribution) .................. 12,500.00 $62,500-00 Total Park Improvement Fund .................................................. $66,067.72 Anticipated expenditures: 5 year capital improvement plan .............. ($12,500.00) Arsenal Playfield Contribution ................... (30,000.00) ($42,500.00) Anticipated receipt of Everest ................. $12.500.00 1991 Balance as of December 31, 1990 .............................................. $36,067.72 Anticipated receipts Anticipated expenditures: •S' $12,500.00 5 year capital improvement plan ............ ($12,500.00) Balance.................................................................................... $36,067.72 Balance..................................................................................... Receipt ................................................. $12,500.00 Expenditures ......................................... ($12,500.00) Balance............................................................................... $36,067.72 $36,067.72