The URL can be used to link to this page

Home My WebLink About07/26/1990CITY OF MOUNDS VIEW PARKS AND RECREATION COMMISSION `} AGENDA July 26, 1990 City Council Chambers 6:30 p.m. CALL TO ORDER dI. APPROVAL OF THE JUNE 28, 1990 MINUTES I. COUNCILMEMBER'S REPORT r. -IV. CHAIRPERSON'S REPORT AGENDA ADDITIONS rTI. GREENFIELD PARK BASEBALL FIELD UPDATE I. SILVER VIEW PARK IMPROVEMENT PROPOSAL STATUS CITY HALL EXPANSION/CHANGES TO CITY HALL PARK �•I REVIEW PROGRAMS: - PICNIC SHELTER DEDICATION/CELEBRATION - SUMMER PLAYGROUNDS - ATHLETICS: YOUTH AND ADULT - AQUATICS UPDATE ON COUNCIL REQUESTS: ►r POP MACHINE �'- GROVELAND PARK SECURITY LIGHTING XI. ADJOURNMENT MINUTES OF THE PROCEEDINGS OF THE PARKS AND RECREATION COMMISSION CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA JUNE 28, 1990 MOUNDS VIEW CITY HALL 6:30 P.M. Before the regular meeting the Commission toured parks including Woodcrest, Silver View, Oakwood and City Hall. The tractor had an electrical short which started it on fire inside the maintenance garage. The Commission assisted by taking pictures of the damage for the insurance process. CALL TO ORDER The meeting was called to order at 8:40 p.m. by Chairperson Wayne Burmeister. ROLL CALL Commissioners present: Burmeister, Stevenson and Starr. Staff present: Director Saarion. MINUTES A motion was made by Commissioner Stevenson, seconded by Commissioner Starr to approve the May 24, 1990 minutes as written. Motion passed: 3 ayes, 0 nayes. CHAIRPERSON'S REPORT Chairperson Burmeister reviewed the comments expressed at the Silver View Park hearing held Monday, June 25, 1990. GREENFIELD PARK BASEBALL FIELD IMPROVEMENT PROPOSAL Staff reviewed the proposal approved by the City Council regarding improvements for Greenfield Park baseball field. CITY HALL #1 SOFTBALL FIELD SIDELINE FENCE Staff reviewed the options for the fencing request for City Hall field #1. Staff also explained that the design for a City Hall addition will most likely require the use of field #1, thus vacating it as a ballfield. The Commission requested that this issue be tabled for future consideration depending upon whether or not the softball field is vacated. -2 - REVIEW OF SPECIAL EVENTS Staff reported on the Lakeside Park Beach House dedication and the Hillview Park Open House. Staff also reminded Commissioners of the upcoming Silver View Park picnic shelter dedication/celebration. PROGRAM REVIEW Staff reminded the Commission of the upcoming performances of "Gypsy' by the Mounds View Community Theater. Also, staff updated the Commission on special activities occurring in the playground program, summer clinics, and adult and youth athletic leagues. ADJOURNMENT Commissioner Stevenson made a motion, seconded by Commissioner Starr to adjourn the meeting. Motion passed: 3 ayes, 0 nayes. Meeting adjourned at 9:20 p.m. Respectfully submitted, . ZZaon, Director Parks, Recreation and Forestry MS/SL MEMO TO: COUNCILMEMBER QUICK V&7m FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND F DATE: JULY 11, 1990 SUBJECT: POP MACHINES V I met with Mr. Parsons from Coca- Bottling Company regarding the feasibility of pop machines in the park. I expresse my primary concern of vandalism. Mr. Parsons did not feel that vandalism would be a problem and stated that it would be the company at risk, not the City. After discussion of activities and use of various parks, Mr. Parsons recommended that one machine be placed under the large picnic shelter at City Hall and one at the new picnic shelter at Silver View. He suggested the six -select machine at $14.00/month. At $.50 per can and a minimum of 25 cases per month, at the two above locations, profits would be $375.00 for a 5 month operation period (May - September) per machine. I have reviewed this with the Parks and Recreation Commission and they expressed two concerns: 1. Who will be responsible for filling the pop machine and how often does it need to be filled? I shared my opinion in reference to this question that the public works employees would be the logical ones to fill the pop machine during regular trash and facility inspection tasks. It was then the Commissions' question as to whether or not the public works has enough time to take on another task. 2. The concern about collecting money was expressed. Would money need to be collected every day; every two days? If money was stolen would it be the City's liability? Who would be responsible for collecting the money? Generally, the Commission wanted to be sure that any profits generated could compensate time spent to manage the tasks involved. I still am concerned about vandalism. Mr. Parsons did not know of any machines in area parks. I asked if Minneapolis parks or anywhere else in the metro area used their machines in parks. He was not aware of any, although, he said that most golf courses have pop machines. My basic concern is that even if we are not liable for any damage done to the machine, I am reluctant to give any more "opportunities", or enticements for vandals to be detrimental to park facilities. On the other hand, the pop machines do provide a service to the park users and may provide profit monies for additional park amenities. I would like to suggest that we try one machine at City Hall picnic shelter from May September in 1991 on a trail basis to actually see the use and profit potential of a pop machine in the parks and evaluate the profit versus the cost of operating a pop machine service. Ci 4 Of VOWJ�ViQ RAMSEY COUNTY, MINNESOTA 2401 HIGHWAY 10 MOUNDS VIEW, MINN. 55112 784-3055 FAX: 784-3462 July 18, 1990 Dear Parks and Recreation Commissioners: The agenda is very light for this month's regular meeting. The department is just approaching a transitional stage where one set of programs is concluding, including playcenters, Butterflies, puppet wagon and summer softball/baseball. Programs such as youth soccer, fall softball and football will begin in August. The aquatics program continues through August 24 with one week of closing (August 6 - 10) due to pool maintenance. The Silver View Park picnic shelter dedication/celebration was attended by many residents and fun was had by all! Many good comments regarding the picnic shelter and park could be heard. Lots of smiling faces were in the crowd. This months packet is very slim because information on some of the issues on the agenda are not available at the time of mailing. The information will be distributed at the meeting. If you are unable to attend the meeting, please call and notify me at the office (784- 3055). You have all been so diligent in your attendance at special meetings and activities and for that, I thank you. You are greatly appreciated. Sincerely, Mary Saarion, Director Parks, Recreation and Forestry MS/SL (� prin red on recycled paper MEMO TO: MAYOR AND COUNCIL FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: JULY 10, 1990 SUBJECT: REQUEST TO PURCHASE TRASH RECEPTACLES FOR SILVER VIEW PARK As mentioned in the last memo concerning Silver View Park, staff believes there is an immediate need for the installation of trash receptacles at Silver View Park. The Silver View Park proposal recommends the purchase of twelve (12) trash receptacles. The model desired is the same brand which has been installed in the other parks. These receptacles are permanently mounted in a concrete slab, are made of durable plastisol-coated metal mesh which is decorative, functional and requires minimal maintenance. Each receptacle would have a hood which would help alleviate flying litter and insects. These receptacles are $218.00 each, with a total of $2,616.00 for all twelve. A brown color is recommended to blend in with the natural setting. The second recommendation of the proposal is a Hid -a -Bag or decorative dumpster- type facility. This is needed near the picnic shelter to accommodate the trash generated by picnics. This trash bin would be locked with the same key as the picnic shelter and therefore only picnic shelter users would have access to its use. This would eliminate the use by persons wishing to dump their personal household trash. This unit is $650.00 plus $75.00 freight for a total of $725.00. It is made of galvanized steel and painted with durable urethane, colored to blend in with the environment. Aesthetically designed, this container comes with permanent mounting provisions. Staff requests that discussion be initiated on Monday during the on-site visit to the park to establish a general concensus on location of the receptacles. RECOMMENDATIONS: Approval to purchase twelve (12) litter receptacles Model WVT32I from Wabash Valley and one Hid -a -Bag II from MacQueen Equipment, Inc. for a total of $3,341.00 to be funded with undesignated monies. MS/SL USED BY: Parks: National Provincial State Municipal Campgrounds Rest Areas Dept. of Highways Schools Playgrounds Ski Lodges Recreation Areas and many others. 1 Self closing lids with or without "Bear Proof" latches. HID-A-BAGID I & II containers are manufactured from galvanneal steel and painted with a durable urethane, colored to blend in with the environment. Aesthetically designed, HID -A -BAG° containers come with permanent mounting provisions and each unit is serial numbered for your asset control. OPTIONS AVAILABLE: Bear Proof Latches — User Platform — Keylock on Unloading Door Rd., HAUL -ALL EQUIPMENT LTD., 1984 U.S. Patent No. D291,135 LATCHED UNLOADING DOORS - Bag rack tips out for easy removal of bag and quick installation of a new one. �Z e' x HIDA -BAG° I HID -A -BAGS II CAPACITY 70 Gal. (260 1) 130 Gal. (500 I) DIMENSIONS: Width 26" (660) 48" (1 220) Depth 42" (1 070) 42" (1 070) Height 48" (1 220) 48" (1 220) WEIGHT: Standard 220 IDS (100 kg) 295 Ibs (135 kg) w/Platlorm 265 lbs (120 kg) 360 lbs (163 kg) w11x4 Cedar 240 IDS (109 kg) n/a w/2x4 Cedar 260 IDS (118 kg) nla BAG REQUIREMENTS: 2.5 mil - 42" x 50" (1 070 x 1 270) .3 7 +';" DISTRIBUTOR MODEL WVT32I INNOVATION Wabash Valley is proud to present its newest member of durable products to the Park and Recreation industry. As with Wabash Valley's line of plastisol-coated outdoor furniture, our receptacle is made to last a lifetime ... for the first time a series of maintenance -free equipment that truly stands up to adverse environmental conditions. An aesthetic and practical approach to litter control ... Form and function at its finest. \_d 32 MEMO TO: MAYOR AND COUNCILMEMBERS MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: JULY 16, 1990 SUBJECT: SECURITY LIGHTING AT GROVELAND PARK As per Councilmember Quick's request, Carl from Gopher Electric was consulted regarding additional security lighting at Groveland Park. The area residents have detected after curfew gatherings at Groveland picnic area. A telephone pole is located on Fairchild Avenue. This pole has a direct and clear pathway to the picnic area. It was suggested that I call NSP to discuss placement of a directional wide angle sodium vapor floodlight, 250 watts. This would indeed light up the picnic area without affecting neighboring homes. NSP would provide.this service at a cost of $14.00/monthly charge. RECOMMENDATION: Approve the installment of a sodium vapor, 250 watt wide angle flood light to be placed at Groveland Park by NSP with a monthly electrical charge of $14.00 for purposes of additional security lighting at the picnicking area. MS/SL MEMO TO: PARKS & RECREATION COMMISSIONERS FROM: MARY SAARION, DIRECTOR PARKS, RECREATION AND FORESTRY DATE: JULY 25, 1990 SUBJECT: THOUGHTS ON A PARK BOND REFERENDUM As indicated on the attached memo (refer to page 2, 5a) discussion will be forthcoming regarding a Park Improvement Bond Referendum for November, 1990. A list of park improvements is also attached. This list is simply a "needs" list of park improvements as expressed in the past by Parks and Recreation Commissioners. Conservative costs are listed as an aid in estimating what could be accomplished with a bond referendum of a undetermined amount. By reviewing and prioritizing a list, several options could be given to Council in consideration of a park improvement bond referendum. MS/SL Attachments I MAYOR AND CITY COUNCIL MAY 22, 1990 PAGE TWO recycling pickups was addressed with the recent Code change. 3. Snowplowing - Review snowplowing practices in Precinct 1 to see what changes can be made to reduce level of dissatisfaction. 4. Planning/Redevelopment - a. Increase effort to publicize Comprehensive Land Use Plan Update through newspaper and Newsletter articles. b. Continue efforts to encourage redevelopment along T.H. 10. Financial assistance should continue to be offered and condemnation should be avoided when possible. C. As part of the Zoning, Subdivision and Sign Code updates, the feasibility of implementing landscape and design standards should be evaluated. 5. Park and Recreation a. Discussion of a possible Park Improvement Bond ~ Referendum for November, 1990 should continue with a focus on establishing a desired level of funding and identifying specific projects for some or all of the revenues. b. Efforts to improve parks maintenance should be continued. C. Continue to move towards adopting a Master Plan for Silver View Park. 6. Community Center - Pending a Council decision to proceed with this matter, staff proposes no further efforts. Your direction on each of these proposed responses would be appreciated. DFP /mjs MEMO TO: MAYOR AND CITY COUNCIL FROM: CLERK -ADMINISTRATOR DATE: MAY 22, 1990 SUBJECT: PROPOSED RESPONSES TO 1990 SURVEY RESULTS Staff has reviewed and discussed the results of the 1990 City Survey in an effort to develop a proposed set of responses. In some cases, e.g. Precinct 2's dissatisfaction with level of information on City, staff was unable to develop a specific response due to the lack of detailed reasons for the results. We have listed out by principal subject matter the responses we propose and would request Council direction. ], Public Information/Ci.ty Newsletter - Clearly there are groups of residents dissatisfied with the level of information they receive about the City. in two cases, these groups are made up of people (Precinct 2 and 6- 10 year residents) who are the largest readers of the City Newsletter. Suggested responses are, a. More in-depth and timely information. in the City Newsletter about property taxes, in particular, the City's share._ b. Did You Know?" articles in the City Newsletter on property taxes and the value of specific services provided by the City. C. Expanded efforts to report on current and future issues of importance in the Newsletter. d. A city brochure for new residents. e. Expanded efforts to reach out to apartment dwellers, particularly with recreation program information. ter f, An delivery asystem tion fbehconducted one current ta random basis. g. Survey Precinct 3 residents using a return mail survey form to more accurately measure the level Newsletter readership and, if low, the reasons. 2. Recycling - Continue efforts to provide recycling containers as a means to encourage greater participation. The stated desire for more frequent LIST OF PARK MIPROVEMENT NEEDS AND CONSERVATIVE COST ESTIMATIONS * Improvements at Silver View Park as per plan ............ $150,000 Lambert Park improvements: Parking lot installation/hard court surface play area and storm water improvements ..... . ...... 14,000 New play equipment ............................... 14,000 Sand volleyball court ............................... 1,600 New hockey boards ................................ 6,000 Three (3) trash receptacles ............................. 690 City Hall improvements: - Softball field lights ................................ 60,000 - Terms courts/hard surface area ........................ 40,000 - Asphalt pathway .................................. 26,000 - Six (6) trash receptacles ............................. 1,380 Ardan Park improvements: - Pathway ........ ..... . . .......... . ...... ....... 262000, - Three (3) glider swings ............................. 2,700 - Play equipment ....... . . . . ......... . . .. . ... . ...... 14,000 Picnic table/grill.................................... 400 Woodcrest Park improvements: - Storm water ditch improvements ...... ................. 14,000 - hard surface parking lot ............................. 8,000 - New hockey boards ................................ 6,000 Groveland Park improvements: Octagon multi-purpose shelter ......................... 10,000 Six (6) trash receptacles ................ ..... ...... . . 1,380 - Asphalt path ......... . . . ............ ..... ....... 20,000 Random Park improvements: - New playground equipment .......... ........... ...... 14,000 Three (3) trash receptacles ............................. 690 Glider swing ...................................... 900 Greenfield Park improvements: - Six (6) receptacles ................................ 1,380 Small picnic shelter ................................ 10,000 Scoreboard ..................................... 5,000 Three (3) glider swings ........................... I . 2,700 Asphalt pathway .................................. 26,000 TOTALS Silver View Park ............................... .. .... $150,000 Lambert Park ....................... . ................. 36,290 City Hall Park ................................ I ....... 127,380 Ardan Park ........................................... 43,100 Woodcrest Park ........................... . ............ 28,000 Groveland Park ........................................ 31,380 RandomPark .............. .... ..... ........ . . .. ...... 15,590 Greenfield Park ............. .... ..... ........ . . .. ...... 45,080 TOTAL ................ . .......... .. . . . .. .... $476,820