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01/27/1994
k1 . L7 00-001" PARRS AND RECREATION COMMISSION AGENDA Thursda Januar 27 lggq CALL TO ORDER APPROVAL OF MINUTES WELCOME TO COUNCIL LIAISON JULIE TRUDE GOLF COURSE TASK FORCE UPDATE - GARY STEVENSON RSC TASK FORCE UPDATE - MARY SAARION FOCUS 2000 UPDATE - MARY SAARION, DAVE LONG 1994 GOALS BRAINSTORMING OAKWOOD DONATION FOR IMPROVEMENTS GREENFIELD BASEBALL FIELD NETTING PROJECT ARRAN PARK COMPOST ISSUE UPDATE WINTER ACTIVITIES: RINKS., XC SKIING, SWIMMING, GYMNASTICS, SRS PROGRAMMING, PRESCHOOL, AFTERSCHOOL, SPECIAL EVENTS, OUTDOOR WINTER ACTIVITIES ETC. !�. PARKS ACTIVITIES: PROBLEMS WITH PARK BUILDING FURNACES COUNCIL / COMMISSION MEETING SCHEDULED FOR MONDAY, APRIL It'll AT 7:00 P.M. , COUNCIL CHAMBERS. GIFTS CATALOGUE MRPA CONFERENCE AND STATE BICYCLE CONFERENCE ADJOURNMENT "Quite Simply the Best" .January 17, 1994 Dear Parks and Recreation Commissioners: Phone: (612) 784-3055 Fax: (612) 784-3462 Wishing you all a hearty Minnesota winter's greeting. Today the temperatures are at -50 degrees below windchill. But this too shall pass. By our regular meeting, to be held Thursday, January 27, 1994 at 6:30 p.m. at City Hall Chambers the temperatures should be a balmy 10 degrees or so, let's hope! A large packet of information accompanies this letter. I hope You have the opportunity to skim the information. We have quite a few items on our agenda for discussion. If you are unable to attend the meeting please call me at 784-0618. We will be welcoming our new Council liaison member Julie Trude. Sincerely, Mary aarion, Director Parks, Recreation & Forestry APRINTEO WITH 2r 5flY!!UK _ 2401 Highway 10 • Mounds View, MN 55112-1499 �� MOUNDS VIEW PARAS AND RECREATION CCM -MISSION MEZ19TING Ml!"MTE'S DECEMBER Z 1993 CALL TO ORDER: Chair Burmeister call the meeting to order. ROLL CALL: Commissioners present included Chairperson Burmeister and Commissioners Starr, Silvis, Stevenson, Long and Dentz. Commissioner Trettel was absent. Director Saarion was also present. MINUTES: The minutes of the October 28, 1993 meeting were approved. 6 ayes, 0 nayes. MARKETING CONTRACT APPROVAL: The Commission reviewed the contract agreement for the market information for the adventure golf course and approved it for execution. REVIEW OF MOWING LETTER: The Commission reviewed the letter which was requested by the Commissioners to be sent to the Silver Lake Woods,Homeowners Association. The Commissioners signed the letter, to be forwarded to the Association. GOLF.COURSE LAND DEV. Director Saarion informed the Commission that the park land adjacent to the Golf Course will need to be planned for hiking with possibly observation areas, benches, picnic tables, archery range or other amenities for the enjoyment of the community. As the golf course is developed, opportunities to advance the park will need to be implemented. Grants or other possibilities for funding will also be looked into. This will be a project for 1994. OTHER PARK DEVELOPME`iT- ARDEN PARK: Director Saarion also informed that Commission that their concern about the compost pile location at Arden Park is being discussed at the December 6 Council Work Session. Discussion about possibly moving the compost site to the golf course area or some other site will be discussed with County Commissioner Wedell. A motion was made by Commissioner Silvis and seconded by Commissioner Dentz to recommend relocation of the compost pile out of Arden Park. The motion passed unanimously. Two suggestions were made for relocation sites, one being near the golf course area and the other is on County Park property across from the HWY Patrol Building on County Road I just east of 35W. This site was thought to be primary and a priority site of the Commission. TASK FORCE UPDATES, RSCC & GOLF COURSE: Director Saarion updated the Commission on the progress of the Golf Course project and reviewed the master plan map. Also, Director Saarion updated the Commission on the stalemate position that the RSCC is in at the present time until a site can be determined for continued planning. PARK DED. FEES: Director Saarion reviewed the information received from Administrator Orduno regarding Park Dedication Fees for the addition to the Everest Development. Without the need for discussion, the Commission adamantly expressed their recommendation that full payment be'received for Park Dedication Fees for this atnd all future developments. Also, the Commission wanted to be sure that total payment be received up front rather than in installments. Commissioner Silvis made a motion seconded by Commissioner Long to recommend to the City Council that full payment of Park Dedication fees be received for the project with the added recommendation that all the money be received at once rather than in installments. Motion passed, 6 ayes, 0 nayes. BRAINSTORMING: Director Saarion requested Commissioner's thoughts regarding projects for 1994. A few that were shared included: 1. Continued work towards trailways. 2. Continued work towards a revenue producing recreation facility. 3. The construction of utilities and restrooms at the neighborhood park buildings to increase the use of the buildings for community activities and meetings. 4. Park paths - to pave paths at City Hall Park and Greenfield Park. 5. Replace bleachers that need replacement. 6. Plan the development of Arden Park and Knollwood Park. 7. Look into the use of space at the -strip malls for community activities. 8. Look into the acquisition of properties within the City that may be of benefit to the community as parkland or activity sites ie. the home next to Messiah Church on Knollwocd, the Tom Thumb store at the corner of Knollwood and County Rd. H2 and other places to be identified. The Commission is looking for places in the southwest quadrant of the City which is lacking parkland and facilities. COMMISSION TERMS: Director Saarion provided a list of Commissioners and term dates and informed the Commissioners whose terms are expiring that they need to send a letter of request for reappointment to the Mayor before the end of the year. WINTER PROGRAM REVIEW: Director Saarion reviewed the special events slated for the month of December as well as the schedule of activities for the'Winter season. Director Saarion informed the Commission that a new used water truck was purchased with Recreation Activity Funds for rink flooding. The purchase was seen as a cost savings for the City. ADJOURNMENT: Commissioner Silvis made a motion, seconded by Commissioner Stevenson to adjourn the meeting. Motion passed unanimously. f CITYOF FRIDLEY FRIDLEY MUNICIPAL CENTER - 6431 UNIVERSITY AVE. N.E. FRIDLEY. MN 55432 - (613) 571-3450 • FAX (612) 571-1287 November 4, 1993 Mr. Jim Gelbmann Deputy State Auditor Office of the State Auditor 525 Park Street Suite 400 St. Paul, MN 55103 Dear Mr. Gelbmann: The cities of Fridley, New Brighton, Mounds View and Spring Lake Park are pleased to submit the attached grant application for consideration by the Board of Government Innovation and Cooperation. As we do this, I would like to offer a few brief comments about the project. In the grant application, we seek assistance with start-up funding for a regional senior center that would be owned and operated by the cities of Fridley, New Brighton, Mounds View and Spring Lake Park. The regional center would serve as a Metropolitan Council focal point for delivery of a comprehensive list of services to senior citizens in this area. The services would include congregate dining,- exercise and wellness programs, recreational programs, social service assistance programs, educational programs, and senior transportation. In order to bring this dream to reality, a twenty-one member citizens task force has been working since September, 1991, to address a wide variety of issues. The task force started with a citizen survey that was conducted by Decision Resources, Ltd., in all four communities. Once it was established that the people supported the project, the task force shifted its attention to the details of the project, which included site selection, building design, programming, staffing, and the outlining of a joint powers agreement. With the completion of their report (see enclosed report), the task force held public hearings in each of the four communities. Mr. Jim Gelbmann November 4, 1993 Page Two Since March, 1993, the task force has been seeking a site for the proposed regional senior center. Although the primary site (located on Anoka County park land) was denied by the Metropolitan Council, we are currently working at completing arrangements for siting the regional senior center at the Rice Creek Plaza, a shopping center located in New Brighton, that is centrally located near a senior high rise, a park, and a wide variety of retail uses. While we have made considerable progress toward fulfilling our dreams of a regional senior center, there are a number of hurdles that must be faced before the project can happen. Gaining site control is the primary hurdle. At the same time, assistance with start-up funding is also very important. Two of the four cities that are party to our efforts have not previously provided significant levels of funding for senior services. They also have very limited fund reserves that could be used for building and operating a regional senior center. Any grant assistance, therefore, would be helpful in buying down the front end costs of these two cities. Without the buy -down, I believe that their future participation is very questionable. If our grant request is funded, the Board will be helping us maintain broad participation in a truly worthwhile project that will serve the estimated, 12,000 seniors in the four cities. It will also help us meet the expanding needs of a rapidly growing senior population in a manner that provides for stronger, more diverse programming than any of the four cities could ever hope to fund on its own. Thank you for considering our request. Sincerely, William W. Burns City Manager WWB:rsc Enclosures 1. BOARD OF GOVERINNIENT INNOVATION AND COOPERATION APPLICATION FORM Application For A Service Sharing Grant This application is submitted to the Board of Government Innovation and Cooperation pursuant to Minnesota Statutes, § 465.80. Pursuant to Minnesota Statutes, an eligible applicant for a Service Sharing shall include two or more local government units. For Service Sharing Grants, a local unit of government is defined as a city, county or township. The local government units applying for this grant agree to abide by the requirements of Minnesota Statutes and the approved procedures for the Board. Please respond to the following questions. If necessary, use attachments to respond to spec{fc questions. The Board shall return or reject applications that it determines do not provide an adequate response to the specific questions. Name of participating local government units. Fridley Mounds View New Brighton Spring Lake Park 2. Name, address and telephone number of an individual who is able to respond to questions regarding the grant application. Name: William W. Eurus Position: City Manager Address: City of Fridley 6431 University Avenue N.E. QVaaae of a p u%=pwmg hoed cov+t_ or repmetatine thereon Fridley, MN 55432 (Cky, stale and 71p Code! (Street Added Telephone Number: 572-3506 3. What is the specific service(s) or program(s) which are to be provided under a shared service: agreement between the participating local units of government? How will this shared service: agreement be different from existing shared services arrangements? Explain how other, non- participating local governments may benefit from this project. (Please Attach Response; limit response to a maximum of one typed page) 4. Total amount of state grant requested: $_ 120,000 5. Please identify all necessary one-time only start-up casts for the proposed shared services. Provide a detailed description of all start-up costs. Indicate which start-up costs are to be funded by the gram from the Board of Government Innovation and Cooperation and which start-up casts are to be fundec from other sources of revenue. Identify all other sources of revenue that will be used to fund a portior of the start-up costs. (Please Attach Response; limit response to a maximum of one typed page) 1 6. Provide a copy of the plan for offering a governmental ser vice under a joint powers agreement wi anothcr local government unit, or with an agency of state government. Also, provide a copy of resolution adopting the plan pursuant to Minnesota Statutes, § 465.80, subd. 3. The pian shall inciud (1) a proposal to enter into an agreement for the joint exercise of powers under Minnesota ute § 471.59, that will result in a fully integrated service or function provided by the eligible loc unit of government and one or more other government units as defined in Minnesota Statute § 471.59. (Agreements solely for joint purchases do not qualify for a shared services grant. (2) specific projections of annual cost savings or more efficient service operations that ar reasonably likely to result from the combined service or function (the plan must thoroughl document how the projected cost savings, if any, were determined; all one-time only start-tr costs should not be included in determining the cost of providing the service under the sh= services agreement); and (3) evidence of the need for financial assistance to meet start-up costs that would be entailed providing the combined service or function. Explain why existing resources, or projectec program savings, can- not be used for the start-up costs. 7. List the desired outcomes from the proposed shared services agreement? How will they be measured` (Please Attach Response; limit response to a maximum of one typed page) S. Identify the minimum length of time the participating local governments are committed to implementing the plan. 20 Years 9. Have the governing bodies of the local units of government passed resolutions approving the appl ion for the Service- Sharing Grant? K yes No (Please Attach Copies Of All Resolutions) 10. If applicable, have the governing bodies of the local government units provided a copy of this application to the exclusive employee representatives as certified under Minnesota Statute, § 179A.12? Yes No x Not Applicable To the (Attach List Of Erciumve Employee Representatives That Are Receiving A Copy Of 77= APP n.) our knowledge, ormation contained in this application is accurate and complete. Skman r- hh'aw, 70xduno ire} Quads View (Date) (sigmtu ' B bara Jeanetta itle) New Bright& (Date) (Sig mature) Barbara. Nelson (Title) Spring Lake Park (Date) Fridley City Manager 11/03/93 (Signa re) (Title) (Date) William W. Burns 3a. What is the specific service(s) or program(s) which are to be provided under a shared services agreement between the participating local units of government? The four cities will provide a comprehensive senior citizen program operated out of a regional senior citizen center facility. A senior center is a focal point of resources, a place anyone in the community (older people, family members, neighbors, and the community at large) can receive information and services accessing them to all the community resources for older people. It is also a place to learn about the needs of older people and services available to help communities and individuals plan for their future. Focal points help coordinate and insure that services are available in their community. A senior center is a community center where seniors come together or turn to for services and activities that respond to their diverse needs and interest, support their independence and encourage volunteer leadership. Services and programs at a center respond to a specific and changing needs of the cotnruuniiy it serve9. Th: center often offers wellness and exercise programs, classes, social services, counseling, outreach, information and referral, nutrition services such as senior dining andlor home delivered me:,.ls. transportation,recreational activities, plus opportunities for leadership and community service. It provides a non -threatening supportive environment to try new things and keep minds active. 3b. How will this shared services agreement be different from existing shared services arrangements? This joint powers arrangement will be a complete consolidation of senior services in four communities rather than the limited cooperative programming which has been done in the past. This agreement will avoid duplication of services and make efficient use of all available resources. 3c. Explain how other, nonparticipating local governments may benefit from this project. The Regional Senior Center Project should benefit nonparticipating local governments by providing a working model of municipal government cooperation for senior citizens services. Certain core services, including congregate dining, health screening and health care programs, will be available to anyone in the region. Also, it would be possible for seniors in adjacent communities to utilize the many other services and programs on an availability basis. Should additional communities wish to join in this regional project, that alternative could also be explored. 5. Please identify all necessary one-time only start-up costs for the proposed shared services. Provide a detailed description of all start-up costs. Indicate which start-up costs are to be funded by the grant from the Board of Government Innovation and Cooperation and which start-up costs are to be funded from other sources of revenue. Identify all other sources of revenue that will he used to fund a portion of the start-up casts. The one-time only start-up costs are the costs identified for the construction of the Regional Senior Center facility. The 26,500 square foot facility will include a large multi-purpose mom which will accommodate approximately 350 for congregate dining, dances, and other large social events. The multi-purpose moth is served by a large catering kitchen. This level will also include an arts & crags room, a small kitchenette, a libmry/lounge area with a fireplace, administmtive offices, a large storage arra, restroom facilities for each sex, a unisex restroom, an atrium arra that is equipped with an elevator, a small boutique, and a coat mom. The upper level also includes a garage, and space for the 3 vans that will be used for the senior transportation program. The lower Ievel will house a meeting room, fitness room, a billiard room, restrooms (including showers and several half lockers), and a mechanical room.. Additionally the architect has planned a relatively unfinished space that may be used for future expansion. In order to operate this comprehensive Regional Senior Center Program the construction of this type of facility would be necessary. The following represent the 1994 Regional Senior Center construction and related costs: Construction Costs ................................... $1,927,149 Architectural & Engineering Costs ........... 134,900 Furnishings........................................... 75,000 Construction Related Testing & Survey Costs ............ . ..... . . 10,000 Land Acquisition ...................................... 250,000 TOTAL 1994 CONSTRUCTION COSTS: ............... $2,397,049 The grunt from the Beard of Goverment Innovation and Cooperation will be used to cover a portion of the land acquisition costs estimated at $250,000. The four cities attempted to work with Anoka County and the Metropolitan Council to obtain a buildable site without land acquisition costs, but were unnbie to work out details for that property. The current proposed site for the project must be purchased to allow for construction of the facility. The remaining start-up costs will be paid for by the participating communities based upon a total populationlsenior population formula. Allocation of senior center costs among the four cities is as follows: Fridley 42.1%, New Brighton 33.1%, Mounds View 15.9% and Spring Lake Park 3.6%. 6. Provide a copy of the plan for offering a governmental service under a joint powers agreement with another local government unit, or with an agency of state government. Also, provide a copy of a resolution adopting the plan pursuant. to Minnesota Statutes, 465.84, subd. 3. The pian shall include: 1. a proposal to enter into an agreement for the joint exercise of powers under Minnesota Statute 471.59, that will result in a fully integrated service or function provided by the eligible local unit of government and one or more other government units as defined in Minnesota Statutes, 471.59. (Agreements solely for joint purchases do not qualify for a shared services grant.) The regional Senior Center Task Force has developed a proposed Joint Powers Agreement including an organization structure that would be used for governing a Regional Senior Center. The Joint Powers Agreement provides that the cities of Fridley, New Brighton, Spring Lake Park, and Mounds View will join together for the purposes of running a joint regional senior center. The provisions of the proposed Joint Powers Agreement are attached. PROViSTONS OF 01 -IN ' POWERS AGREE MNT REGIONAL SENIOR CENTER A. Partici ants_ Fridley, New Brighton, Spring Lake Park, and Mounds View. B.Purpose: Joint operation of regional senior center for.four cities. C. Joint Powers Authority: 'Thirteen member governing board. 1. Seven appointed by City Councils for three-year staggered terms. a. Fridley -- 3 (Fridley will originally have one one-year board member, one taro -year, and one three-year. b. New Brighton - 2 (New Brighton will originally have one two- year and one three-year appointment C. Mounds View and Spring Lake Park: 2. Four city managers/administrators of four cities. 3. One chairperson from senior management board. 4. One senior at large (selected by senior membership). S. Board meets at least quarterly. 6. Board is policy-making body for operation of regional senior center. Powers inc;ude_ a. Approval. of annual operating budget. b. Authorization of changes in the scope of senior center programs and services. C. Appointment and removal of executive director. d. Conducts annual performance review of executive director. e. Approves annual work program. £ Establishes policies governing the operation of the building. Cr. Approves multi-year capital improvements plan. D. Executive Committee: I. Comprised - of chairman of governing board and four city managers/administrators -or their designees of four cities. 2 Meets bimonthly. or as needed_ 3. Powers include: a. Approval of budgeted expenditures in excess of amounts determined annually by the governing board. b. Approval of contracts. C. Approval of arrangements for administrative support services provided by one or more of the four cities (e -g., fmancial, personnel, and equipment maintenance). CL Reviewing annual financial audits. e. Reviewing and consulting with executive director reeardinz matters of concern to the executive director or the members o7" the -executive committee. £- Responsible for liaison with the four city councils. E. Senior Management Board: 1. Meets at least monthly_ 2. Comprised of chairperson of program committee. The chairperson.is elected by other members of the senior management board_ 3. Establishes direction for ongoing'senior center programming, F. • Committees: 1. Membership shall annually elect members of committees representing -the - programs and services of the regional senior cznter. 2. Committees shall develop annual work programs in Conjunction, with the executive director, and' shall submit these work programs to the senior management board for formal approval and inclusion in annual senior center work program. 3. The chairperson shall be elected by membership of the committee for a one-year term. Pa G. Membership: I. Residents of the four cities who have reached age 55, have completed a membership application, and have paid annual membership dues determined by the senior management board. Z Privileges of membershiv include the right to participate in election of committee members, the right to participate in election of. a senior representative to the governing board, and such other privileges and responsibilities as may be determined by the senior management board. H. Responsibilities of Foizr Cities: 1. Funding: a. Funding for the operation of the regional senior center will be derived from a combination of governmental and private sector grants, proceeds from a senior center endowment fund, membership dues, rental income, interest income, and other income sources_ b. By July 1 of each year, the governing board shall provide estimates of revenue that. is needed to fund the ne= year's operating budget (including any debt service) for the regional senior center. c_ Revenue ne--ds shall be met by the four cities in proportion to their total ooaulation and their se:vor population (population over, age 55).. I7ae following formula wiil be used in calculating each c;ty's financial contribution to the operation of the regional senior center. i_ Percent of total population in the four cities plus the percent of population over 55 in the four cities divided by Z. d_ The most recent United States census of population shall be used in calculating the above formula through the fifth year of any decade. Beyond that, population estimates provided by the Metropolitan, Council shall be -used for this purpose. J e. The 1990 United States census will be used in calculating the formula initially and through the year 19.95. Based on this data, the proportionate share of net operating cost to be funded by the four cities is as follows": i. Fridley. 42424% ii. New Brighton: 33.106010 iii. Mounds View: 15.900% iv. Spring Lake Park: 8570% 2. Approval of Annual Funding Requests by Cities: a_ Funding requests for any calendar year shall be binding on all four cities when they are approved. by a majority.of the cities that -are party to this agreement, subject to the quali.fication(s) found in section 2, b below. b. Whenever funding requests for any calendar year exceed the sum of the previous year's request plus the amount of growth in the Consumer Price Index for the Twin Ciries metronolitan area during the previous calendar year, the requests must be approved by all of the cities that are party to this agreement_ J. Debt Service: a. The cities of new Brighton and Fridley agree to provide financing for the cbnstrucrion of the regional senior center on a shared basis. Fridley agrees to contribute 60 percent of costs of - construction; New Brighton agrees to contribute 40 percent of the cost for construction. b. Debt service on this financing shall be paid at the rate of seven percent for a term- of twenty years. C. In calculating each city's annual contribution to the- operating and debt, service costs if the regional senior center, the net values assessed against Fridley and New Brighton will reflect credit for the financing of the senior center construction by these two cities. The amount of credit given to these cities is derived by multiplying each- city's contribution to construction by the constant associated with seven percent interest for twenty years. 4' See Appendix J. 11 4. Timing of Contributions: a. Each participating city agrees that it will provide its funding contribution in two installments payable on January 1 and July 1 of each calendar year. 5. Support Services: a. The cities agree that one or more of them may be called upon by the governing board to provide various support services (fnanciai, personnel, equipment maintenance, etc -)- b. Said services shall be defined by contract with the provider city. C. Each city agrees that in providing these services, it will charge no more than the actual cost of employee time involved, together with the actual cost of any materials, supplies, or services that may be required to fulfill the - contract. L Termination: 1. In the event that a czry that is a party to this . agreement wishes to discontinue its participation in the joint powers- agreement, it may do so under the- following terms and conditions: a. Two years' notice; b. If the Cities of Mounds View or Spring Lake Park terminate, they shall be responsible for payment of their original share of remaining principal - due on the financmi g of the building. Payment shall be made within two years of termination and shall be based on the following table*: Year of Termination 1594 .1995 1996 1997 1998 1999 Mounds View $ 318,000 S310,654 S 302,794 S294-384 S235,385 $ 275,756 Sonng_Lake Park S 171,400 S 167,441 S 163,205 S 158,672 S153,322 $ 148,633 * The table assumes that a $2,000,000 project is completed in 1993 and that debt service is first payable in 1994 for a period of twenty years at seven percent interest_ If any of these variables changes, the table must be changed accodingly. 5 I Year of Termination Mounds View Spring Lake Park 2000 $ 265,453 $ 143,080 2001 $ 254,429 $ 137,139 2002 $ 236,619 S-130,782 2003 $ 223,576 $ 123,980 20' $ 223,576 $ 116,702 2005 $ 209,620 $ 108,914 2006 $ 194,687 $ 100,581 2007 $ 178,709 $ 91,665 2008 $ 161,613 $ 82,123 2009 $ 143,320 $ 71,915 2010 $ 123,746 $ 60,992 2011 $ 102,802 $ 49,304 2012 $ 80,392 $ 36,798 2013 $ 56,413 $ 23,417 2014 $ 30,756 $ 9,099 G If the cities of Fridley and/or. New Brighton terminate, they shall have no further responsibility for payment of debt service on the building. Nor, shall either .city be entitled to recovery of any. compensation for their original contribution to construction financing. d_ The city terminating its participation in the joint powers agreement agrees that it relinquishes any right to property that it had enjoyed as a member of the joint powers agreement. Dissolution: L. The cities agree that this agreement will hold forth for an indefinite period of time, but no less than twenty (20) years (the length of time of the debt service). 2. In the event the city councils of the participating cities wish to dissolve this agreement, they may do so under the following terms and conditions: a_ Two years' notice. b. Assets and liabilities of the joint powers organization shall be distributed among the four cities on the same pro rata basis that was used in the last full calendar year for allocation of net operating costs among the four cities. r C. Disposal of the building: L In the event of dissolution, the building will be sold to the highest bidder, and the proceeds allocated on.a pro rata basis to the participating cities. A. Pro ration shall be that which was used in the last full calendar year for. allocation ' of net operating costs among the participating cities. ii. Alternatively, one or more of the participating cities may choose to buy out the interests of the remaining cities and continue to operate the building as a public facility. A. In this event, the building will be appraised by a qualified appraiser who is acceptable to all remaining participants. B. The acquiring participant shall pay to the non - acquiring participant a pro rata share of the appraisal value of the building. iii. Pro ration shall be that which was used in the last full calendar year for allocation of net operating costs among the participating cities. K. Indemnification_ The participating cities understand that the governing board will require any organization, group, or individual that rents or otherwise uses all or part of the regional senior center to commit to hold harmless and indemnify the four cities and the joint powers organization against all loss, damage, liability, claim, suit, judgment, costs and expenses associated with their use of the senior center facility. L.- additional Parties to this Agreement: The participants to this agreement may, from time to time, propose the admission of additional cities to membership in this agreement under terms that are agreed to by unanimous consent of the remaining original members. VA 2 2. specific projections of annual cost savings or more efficient service operations that are reasonably likely to result from the combined service or function (the plan must thoroughly document how the projected cost savings, if any, were determined; all one-time only start-up costs should not be included in determining the cost of providing the service under the stared services agreement); and The annual cost savings projections to be outlined here are making the following assumptions: 1. Should the joint regional senior center facility not become a reality that each of the four participating communities would proceed with individually operating senior citizen programs. 2. The cities of Fridley and New Brighton would each operate programs requiring the full budget outlined here with Mounds View and Spring Lake Park each requiring one half of this budget for a senior citizen's program in their community (NOTE: Therefore, the total costs of four communities operating separate programs would be 3 times the outlined budget.) Annual Operating Budget of Senior Program in Individual Communities Professional Services Individual CATEGORY Communities Personal Services 93,977 Program (self—sustaining) 60,000 Subsidized Services 10,000 Office Supplies 750 Operating Supplies 1,000 Fuels 2,500 Laundry 500 Maintenance/Repair Supplies 750 Equipment Replacement 10,050 Professional Services 200 Communication 6,000 Transportation 500 Advertising 250 Dues and Subscriptions 400 Printing 6,200 Insurance 4,500 Auto Insurance 1,800 Conferences/Schools 1,000 Utilities 19,500 Services Contracted 1,000 Miscellaneous 250 Total 221,127 Program Income (60,000) Grants (42, 055) Balance 119,072 (Represents full budget each for Fridley and New Brighton; one half of this budget each for Mounds View and Spring Lake Park.] Cost Comparisons of Proposed Regional Senior Center vs. Costs Associated with Individual Senior Programs In Each of the Four Communities (Excluding Start -Up Construction Costs) 4 CITIES CATEGORY RSC BUDGET SR PROGRAMS Personal Services 202,701 281,931 Program (self-sustaining) 100,000 180,000 Subsidized Services 15,000 30,000 Office Supplies 1,500 2,250 Operating Supplies 2,000 3,000 Fuels 4,500 7,500 Laundry 1,000 1,500 Maintenance/Repair Supplies 1,500 2,250 Equipment Replacement 15,000 30,150 Professional Services 200 600 Communication 8,200 18,000 Transportation 850 1,500 Advertising 250 750 Dues and Subscriptions 500 1,200 Printing 12,400 18,600 Insurance 9,000 13, 500 Auto Insurance 5,400 5,400 Conferences/Schools 1,500 3, cc Utilities 27,800 58, 500 Services Contracted 2,000 3,000 Miscellaneous 500 750 Total Program Income Grants (15%) Balance 411 N801 (100,000) (74, 700) 237,101 663,381 (180,000) (126,165) 357.216 T. The annual.:cstimated cost-.savings-of�a�Regionai Project=vs: separate Iocal.operation.is 2. The 20 year.:: savings:.totai : is::$2 4...02; 300':00 3... The�.annual'estimated .cbstsay.ihg s ftr lone: ,ear' is; equu to. the:amount cf'the. ant: request: 06/03/93 JKL93-176 6 3. evidence of the need for financial assistance to meet start-up costs that would be entailed in providing the combined service or function. Explain why existing resources, or projected program savings, cannot be used for the start-up costs. Senior citizen services do not exist currently in two of the communities and there are no fund balances which could be used to initiate the services. Without the grant dollars, all additional costs for this service would need to be covered by raising property taxes. Although the projected tax increases for this project are modest, total new takes for area residents are significant when combined with other additional increases such as MWCC sewer rate increases, recycling fee increases and school district levy increases. In a December 1991 survey of individuals hum the four comtmrriuities, the acceptability of the Regional Senior Center project went down as the level of proposed additional taxes to pay for it increased. While the grant will not guarantee the participation of all four cities in this project, it will certainly serve to encourage it. There will not be projected program savings to use for the start-up costs since the actual spending levels will be increased, however the four cities will have the benefit of much greater senior services and an efficient service delivery system. The cost for the regional services will be significantly less than what each community would spend providing comparable services independently. 7. List the desired outcomes from the proposed shared services agreement? 1. To provide a multipurpose senior citizen's center which is needed for more than just the programming. Existing facilities in the participating communities impose severe limitations or are non-existent. 2. To provide better and more diverse program offerings than could be provided in any one of the four communities. 3. To extend service days and hours by optimizing the use of senior resources. 4. To offer programs to a broad pool of regional seniors that will allow for establishment of programs that would not ordinarily be run in any individual community. 5. To provide services that will help keep more senior citizens living independently for a longer period of time, rather than being cared for in a nursing home. 6. To be consistent with the statewide trend towards consolidation of government services. 7. To avoid duplication of expenditures for senior center facilities and equipment among our four communities. 8. To improve the quality of life for seniors living in our four communities. #7 (continued) How will they be measured? The comprehensiveness of the program will be measured by an inventory of opportunities available and actual participation numbers being served by the program. We will measure the impact of the programs and services by doing customer service surveys with senior center participants. Periodic focus groups among seniors will be held to determine the impact of our regional programming. The Regional Senior Center Governing Board will be requested to set specific goals and objectives each year, and to evaluate those goals and objectives anmrally. The results of this evaluation shall be submitted to the four participating City Councils for their review. General public perception of the Regional Senior Center program will be measured in periods of city-wide surveys. 10. All of the local government units have provided a copy of this application to the exclusive employee representatives in each .city. Listed below are the individuals provided with the application copy. Spring take Patk Greg Bastien, Business Agent Law Enforcement Labor Services, Inc. 2051 Killebrew Drive Suite 403 Bloomington, MN 55425-1867 (612) 854-6126 Tim R. Connors, Area Business Representative International Union of Operating Engineers Local No. 49 2829 Anthony Lane So. Minneapolis, MN 55418 (612) 788-9441 Shirley Cunning, Business Agent Professional-Secretarial/Clerical-Technical Employee Division 3001 University Avenue SE Minneapolis, MN 55414 (612) 331-3873 Fndlev Howard H. Simonson, President International Association of Firefighters Local Union 1986 AFL/CIO c/o Fridley Fire Department 6431 University Avenue NE Fridley, MN 55432 (612) 572-6313 Thom Skelly, Business Agent Law Enforcement Labor Service, Inc. 2051 Killebrew Drive Suite 403 Bloomington, MN 55425-1867 (612) 854-6126 Tim R. Connors, Area Business Representative International Union of Operating Engineers Local No. 49 2829 Anthony Lane So. Minneapolis, MN 55418 (612) 788-9441 Mounds View Larry Silek Police Teamsters Local #320 2401 Highway 10 Mounds View, MN 55112 Naw Brightort Bob Weisenburger Local 320 3001 University Avenue SE Minneapolis, MN 55414 (612) 331-3873 Roland Miles Law Enforcement Labor Services 10800 Lyndale Avenue S. Bloomington, MN 55420 (612) 881-5005 STATE OF MINNESOTA ) COUNTY OF ANOKA ) ss CITY OF FRIDLEY ) I, the undersigned, being the duly qualified City Clerk of the City of Fridley, Minnesota, do hereby certify that I have carefully compared the RESOLUTION attached hereto, adopted by the City Council of the City of Fridley at said meeting on NOVEMBER 1, 1993 with the original record thereof on file in my office, and the same is a full, true and complete transcript therefrom insofar as the same relates to: RESOLUTION NO. 9S-1993 RESOLUTION FOR SUBMISSION OF GRANT APPLICATION TO THE STATE BOARD OF GOVERNMENT INNOVATION AND COOPERATION FOR THE PROPOSED REGIONAL SENIOR CENTER WITNESS MY HAND as City Clerk of the City of Fridley and the seal Of the City, this 3RD day of NOVEMBER, 1993. (SEAL) (2/WILLIAM A. CHAM A CITY CLERK OF THE CITY OF FRIDLEY RESOLUTION NO. 95 - 1993 RESOLUTION FOR SUBMISSION OF GRANT APPLICATION TO THE STATE BOARD OF GOVERNMENT INNOVATION AND COOPERATION FOR THE PROPOSED REGIONAL SENIOR CENTER WHEREAS, the City of Fridley is a party to an agreement between the Metropolitan Council and the cities of Mounds View, New Brighton, and Spring Lake Park (here- in -after) referred to as "the cities" to explore opportunities for improving cooperation between the cities relative to the provision of public services; and WHEREAS, the cities have identified the potential for improved cooperation in the area of senior citizen services; and WHEREAS, the cities have identified the need for a Regional Senior Citizen's Center and expanded senior programs and services; and WHEREAS, the cities have identified start up costs that are needed for the construction of a Regional Senior Citizen's Center; and WHEREAS, the State Board of Government Innovation and Cooperation is now accepting applications for Cooperation Planning Grants and Service Sharing Grants; and WHEREAS, the aforementioned implementation need of the cities is deemed to be a project which is eligible for funding by the State Board's grant programs. NOW, THEREFORE, BE IT RESOLVED that the. Fridley City Council supports, in concept, the submission of the grant application to the State Board of Government Innovation and Cooperation to help fund the aforementioned service sharing project. BE IT FURTHER RESOLVED, that, at the request of the Board of Government Innovation and Cooperation, the Fridley City Council will consider adopting a subsequent resolution prior to January 7, 1994 which pledges the support of the Fridley City Council to all aspects of the grant applications that are to be submitted to State Board of Government Innovation and Cooperation. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS IST DAY OF NOVEMBER, 1993. WILLIAM J EE - MAYOR ATTEST: WILLIAM A. CHAMPA - CITY CLERK RESOLUTION NO. 93-35 - 1993 RESOLUTION FOR SUBMISSION OF GRANT APPLICATION TO THE STATE BOARD OF GOVERNMENT INNOVATION AND COOPERATION FOR THE PROPOSED REGIONAL SENIOR CENTER WHEREAS, the city of Spring Lake Park is a party to an agreement between the Metropolitan Council and the cities of Fridley, Mounds View, and New Brighton, (here -in -after) referred to as "the cities" to explore opportunities for improving cooperation between the cities relative to the provision of public services; and WHEREAS, the cities have identified the potential for improved cooperation in the area of senior citizen services; and WHEREAS, the cities have identified the need for a Regional Senior Citizen's Center and expanded senior programs and services; and WHEREAS, the cities have identified start up costs that are needed for the construction of a Regional Senior Citizen's Center; and WHEREAS, the State Board of Government Innovation and Cooperation is now accepting applications for Cooperation Planning Grants and Service Sharing Grants; and WHEREAS, the aforementioned implementation need of the cities is deemed to be a project which is eligible for funding by the State Board's grant programs. NOW, THEREFORE, BE IT RESOLVED that the Spring Lake Park City Council supports, in concept, the submission of the grant application to the State Board of Government Innovation and Cooperation to help fund the aforementioned service sharing project. BE IT FURTHER RESOLVED, that, at the request of the Board of Government -Innovation and Cooperation, the Spring Lake Park City -Council will consider adopting a subsequent resolution prior to January 7, 1994 which pledges the support of the Spring Lake Park City Council to all aspects of the grant applications that are to be submitted to State Board of Government Innovation and Cooperation. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF SPRING LAKE PARK THIS 1st DAY OF November , 1993. MAYOR LTTE T: r ��'�'LfJ ✓ / ' T W - CITY CLERK JK93-180 RESOLUTION NO 9 3 -12 S B STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF NEW BRIGHTON RESOLUTION AUTHORIZING APPLICATION FOR BOARD OF GOVERNMENT INNOVATION AND COOPERATION GRANT; SERVICE SHARING GRANT Whereas, the 1993 Minnesota State Legislature approved a $1.2 million grant fund for local units of government to plan and implement cooperative and service sharing projects; Whereas, the money will be awarded to the most innovative proposals; those that cannot be addressed locally because of some of the special and excessive costs to plan a cooperative arrangement or provide a prototype for other governments to follow to institute comparable changes; Whereas, the Cities of New Brighton, Fridley, Spring Lake Park, and Mounds View have appointed a Senior Center Task Force that has been meeting for over a year to research and recommend plans for building and constructing a senior citizen center; Whereas, the four cities have produced a report indicating that the joint facility could provide more services at a better cost for seniors than any of the four cities could provide on their own; Whereas, the Senior Center Task Force will soon be making a recommendation back to the four cities on the cost and location of the center; NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of New Brighton authorize staff, and support their efforts, to apply for a service sharing grant to enable the four cities to meet the start-up costs of providing shared services in the Senior Center. Adopted this 26th day of October, 1993. (: I a�# -P-ja' Robert J. RenW Mayor Barbara Jeanetta Acting City Manager �i ATTEST: N�6qcifN 4largaret Al Egan Finance Dir ctor/City Clerk RESOLUTION NO. 4440 CITY OF MOUNDS VIE74 COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION FOR SUBMISSION OF GRANT APPLICATION TO THE STATE BOARD OF GOVERNMENT INNOVATION AND COOPERATION FOR THE PROPOSED REGIONAL SENIOR CENTER WHEREAS, the City of Mounds View is a party to an agreement between the Metropolitan Council and the cities of Fridley, New Brighton, and Spring Lake Park (hereinafter) referred to as "the cities" to explore opportunities for improving cooperation between the cities relative to the provision of public services; WHEREAS, the cities have identified the potential for improved cooperation in the area of senior citizen services; and WHEREAS, the cities have identified the need for a Regional Senior Citizen's Center and expanded senior programs and services; and WHEREAS, the cities have identified start up costs that are needed foz the construction of a Regional Senior Citizen's Center; and WHEREAS, the State Board of Government Innovation and Cooperation is now accepting applications for Cooperation Planning Grants and Service Sharing Grants; and WHEREAS, aforementioned implementation need of the cities is deemed tc be a project which is'eligible for funding by the State Board's grant programs. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council supports, in concept, the submission of the grant application to the State Board of Government Innovation and Cooperation to help fund the aforementioned service sharing project. BE IT FURTHER RESOLVED, that at the request of the Board of Government -Innovation and Cooperation, the Mounds View City Council will consider adopting a subsequent resolution prior to January 7, 1994, which pledges the support of the Mounds View City Council to all aspects of the grant applications that are to be submitted to State Board of Government Innovation and Cooperation. Adopted this 1 day of November, 1993. ATTEST:��T�_ j MAYOR (SEAL) CITY DMINISTRATOR STATE OF MINNESOTA) SS. COUNTY OF RAMSE` ) I, the undersigned, being the duly qualified Clerk/Deputy Clerk of the City of Mounds View, Minnesota, hereby certify that I have carefully compared the attached and foregoing with the orginal thereof on file in my office, and the same is a full, true and complete copy thereof, insofar as the same relates to: Rr RESOLUTIOR NO. 4440 FOR SUBMIS IARDLICATION To T -- STATE BOARD OF GOVERNMENT INNOVATION ANDCOOP-PELTIQU FOR THE WITNESS MY HAND offically as such Clerk/Deputy and the corporate seal of the City of Mounds View -this 4 day of NOVFNBE 19 99}3WJ Deputy Clerk I live in Shoreview. I think that the best thing in. Shoreview is the Shoreview Community center. I think: it is because you can swim, play bask:etbal 1 , go down the water slide, jog and ice skate. I don't think: that Shoreview has enough programs. They should have programs like hockey, basebal 1 , and soccer. I also think: that they should make more stores so people don't have to drive around so much. My best thing about neighborhood and community is the fun. Yes. We get to ice skate and go sledding in the community. I think: winter is the most fun of all the things we get to do. We even get to play on the school playground in the winter too! It is really, really fun! We have activities like Girl Scouts, girls hockey, and gymnastics! All oT these activities and places to play make it very nice in my neighborhood. The Fest Thing About My Neighborhood The best thing about me neighborhood is that Mounds View has a lot of schools like Pinewood. It has a huge park, and great teachers. Mounds View also has a place called Y .N .0 .A . it has a bask:etnal 1 court, pocl , ana a running place. There is a nark called Greenfield! It is good and bad. It is good because it has tour play areas. It is bad because it is very small and does not have a lot of running room. I live in Mounds view. It is a clean neighborhood. It is a clean neighborhood. There have been no robbers that I know of and no litter is around our neighborhood. We have a safe and clean neighborhood. There are a lot of parks, my Favorite one is called Lambert. Lambert has lots o+ stuff to do. They just made a whole new playground and lots more st:~tff to do v like ice skate. One of the programs is a carnival in the city hall parking i of I I Shoreview.1 live Vthink -thinkmv neighbornood iscool because we alwaysalwayshavehave blo=k: parties.The girls always have run.Whe_ _re covs N _.y-_.sebal l .us giri s take _ne bai 1 s and throw them in the gutters. One time I took. one :ti their bass Mut I gave it back. I ti1InK that If we could c 1Znge the teen ages curTew tc 1:00 a.m.. and 10-10s curfew oc 12:00 a.m.Th.at is only what is wrong with Shoreview. 'she best thing about my neighborhood I think one nest tninq about my neighborhood is that there are lots of kids in it. I think: there doesn't need to be a lot oT programs because children are always around that will invite you over to play tag and other stuff .I think all that the community needs to do in the winter is clear the streets a iitt•le more so it`s saner for all the kids to get around. Other than that .o!_tr neighborhood is the best in the world. M —L0 _stt - View is that is _ great m1ace so 111ling Gout "1Guhd=_ live. I want to live here all of my i 1 T Y Sometimes 1 nave t'7 �, al•J,, +,",, ITS, `fume because it gets o'cring . 1 gG to F1na-cod scrocl because i� is In Mounds View- r live on Hillview Road. , _,1 I. live somewhere el Ee , vou should move hats! i i ley havv e manv oark s and schools. We must ha•va _. _ r great mayor. 1 started to live in i`lG!_lrlLia vi.W when 1 was and 1 Etill love AP -.'v .a !) r^ -'v s i _.111 L i think when sar,ng C=65ws e,:,, i :a have - 1.. the uro•rel and area to rol I _r MIME. rci , er .1 a•}a r:.-� rCir _ _ _ hill i_ -= '-r1=t=�,•� of -pie tennis 07 rt . ... _. s Gi _ ways to walkbut 1t z n' t Trcm my house. My neishborhood is oui=t. it is o=acefui . I don't think we have enough Darks. ant games neva ! e it is _o cull that other kids don`t come around to olay. I tnink we should start having some neWbornoca oarties. i think: kids could communicate if there where more games around or stuff _..c that. .i_s =i'l•7Lliu have more tI-isnL= i like I11v neianbornood. 11ive at 7917 Edgewood orive. i think the best thing about Moundsview is that ther='s no crimes. They have the best playgrounds too! There are plenty of parks and programs because they want kids to have fun. I think we could help the community so the older kids could be nicer and nobody would get hurt, or teased in a nasty way! . I think we have a lot of nice people in our common itv .I tnink that there is enougn programs in our community. I tnlnk: that we could improve our community by getting ride of the bad kids so they are not bad imoressions. I like ,Try neighborhood because there are mice helpful neignoorh000 could be b_�_�_-r A ocool a tI-IeI"E. _ think m'::' _ there were more corner store-. There are lots oT activities like b.:sebal i . scytbal 1 . footbal 1 , ba,k'etbal 1 , soccer, and hock:ev. I also have lots of friends in my nelghborhool . I never- wart to mo'v'e from Mound . iew neca sa i tea am special to me. The -best thing about my neighbcnccod is there is no =rime } because every one knows each otnsr. . Thav wouldn't shoot each other. My nei ghbornczd is very special to me and there are lots c+ activities like tasebal l . soc`er, hocke. . footbal 1 , _of -tal 1 and A whole lot more. i think my neighborhood would be better- i= people did not beat um each other. .1 -he best thing 1 n ever EhGre-%tIj 2W.. 1 _-'rhe' C c�.ri:: a . i is T n, for the oecol o. I tn-nk: they need better swings =o MM I = can o l air and have -fun. i thin; _n -••i Would ii:. the hoi e- In their of ay • ground . I think they neBa to make the playground safe for biind'_.nd handicaoaed people. I think: the best thing about Mounds View is that there are a lot of parks. There still should be more parks I tnink: and more programs. This is how I would cnange Mounds View: I would make about 50 24-hour swimming pools open spread out. I would make, if I could, 1 ittl e per stores at every corner and, like I said before I also, out of the 50 pools, would put a pool at every corner!!! Pets would cost a lot less! I would make toys like remote control airplanes, cars and boats cheaper!!! IT WOULD BE GREAT!!!''! I would make separate lakes, roads and runways for the remote control stuff!!! I think the best thing about Mounds View is znere is no crime. I think we should have a. no drug grout. To help kids have Sarney on every channel but 11, 4 and y. I think: the best thing anout Mounds View is one yards. The yards are like an acre Ions. Yes . they have a lot of programs. I like Mounds View because they have soccer, to=ebal 1 , footbal i go"' . There are lots of parkas in Mounds View.station near Mounds The community could use a police View. What if a kidnapper came and kidnapped a little girl There snould be a store nearby because now we have to walk about two -three blocks. We should build a Lincoln Center so we can co lots of sports 1 iK e f00toal l , nasebal 1 , soccer. It wouldn't cost so much if we built our own center! !!I The best thing about Shoreview is that it hardly has anv crimes. There is a. lot of parkas and activities. Shoreview ceccrates for Christmas well. Shoreview Community Center has a swimming pool and a water -slide that twists ant it also has a Hot Tub. I wish there was some more parkas. I also wish there was no crimes or any cnance of people getting 4:: it 1 ec . I wisn there was more ice-skating rinks so we can ice-skate more. I wish Shoreview would raise more money for homeless people. j The nest thing accut Shoreview tnere is not a lot o+ crime. mere is a !on of swimming. it is a lot different tnan minneamoi is . I like Shoreview as there are a lot of programs. You can improve your community life for children ny make more toys and playgrounds for kids. Help your children learn more and be how to be good to others. No gangs, no fighting and how to be free and have a good life aa good parents. My neigbornood is a very special place. If it got destroyed I don't know what I would do.. The best thing about my neignoornood is there's not a lo= of crime. Everybody gets along well . I think there are enough programs for children and adults. There are a lot of parks, there are special activities to do'a+ter school like swimming lessons, softbal i , basketball, soccer and lots more. Another activity I like is the school playground. It's a huge park and the community built it. It's the biggest park I have ever seen. Mindworks I think the best thing about Mounds '.view is that its clean and has a lot of people. There is hardly any crime here and the schools are nice. It has lots of programs like swimming,_ hockey, softbal 1 , 8 -ball, basketball wrestling, and last but not least, gymnastics . Thev are fun! I've participated in gymnastic=s, E -ball, basketball softball and swimming. One thing I don't like is my street. I think they could improve on it because it is old and has no sidewalks. I like to ride my bike and its not that safe for young kids. I think: it could improve for children by fixing the streets and making a couple more parks or playground I think: that because the parks they already have are pretty far away. I think that parents should watch their children more carefully so children wouldn't get hurt so often. They should tell their children not to play with; matches or guns. I I live in Shoreview and the best thing about neighoorhood is that it has a really nice skating is one for hockey and one for figure skaters. I neighborhood should have more day care centers. of the children get hurt. They wouldn't slim and fail in a pool by accident. At least some one ca tnem. MY rink: there think: our Then none f al 1 or n look over The best thing about Mounds :'i_w is that 11:a aul _a. And that's what I like agout Mounds View. But in Shoreview they don't have a lot Of crime. What about VOU7 If you live in i' munch View wr _ do Vou think; about r'1G'_.,,__ View. From: what 1' ii_ardd tiler= s c•nly been 5/10 crimes in NJI_nCE View. And that's why I think: Mound's View is the beat Commun i tv . 1 also think: there sm off_! i d be more o l a'ygrouna s an'_ fun things for children. As more ana more children tome in to the world some of thiole u I a'ygrouilcz and some of those �� run things won't be there any more. And that won't be 4aras to some of the children that where just corn cr recentl born. _hat's why I think: there should be more fun things and c I _.vgrounds . The beat thing about my neignmarhood is r' newoot scnocl . There are not enough) mrograms. _ taint-:: there =ncul d me more •_+'y'mn_.=tic-= and more mays =tarts. Then tnev can get t.dgather- zn olav games and have fun. in the=ummsr-' zmara mould more swimming classes for kids And more baseball and football games for boys. I nere should Ce mor - _1M _ = ameE . :t = Ia_!l d be ' eas crowded sc heou e can live sa-e1 a- . POSSIBLE GOALS FOR 1994 These are ideas that I found after reviewing minutes of 1993 as possible goals for 1994. Please review these ideas that have been discussed before in addition to sharing other goals that you believe the Parks and Recreation Commission should work on during this year, 1994. `i. Construct an adventure golf course as a recreation revenue producing facility. Development plans for Knollwood Park. 0. Moving the compost out of Ardan Park. V4• Development of Ardan Park as a passive nature park. Possibilities of purchasing the properties bordering Ardan Park to alleviate the drive-in and expand the park and storm water runoff plana Installation of indoor restroom facilities and new furnaces to the four neighborhood park buildings to increase the use of the buildings and alleviate the great need for community use facilities. Pursue the possibilities of using empty spaces in the City for recreational and or community use ie. vacant Tom Thumb, empty spaces in the strip malls, etc. Opening the Woodcrest Park ice rink. Expanding paved multi-purpose trails in the parks, especially Greenfield, City Hall and Silver View Parks. Install a bridge over the storm water ditch at Silver View Park. Pursue the possibilities of a bridge across Hwy 10 connecting Long Lake Road. Develop trails, archery range and amenities at golf course park. N 3 'Q p a) O Y QQ t6 O) Q p � O a) w Q LJ.I N � a L a) � C C � C r a1 t. 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One of the board members approached us with an offer of donating $470.00 for a contribution for installing safety fencing for the players benches at Oakwood Park field, the field scheduled for use by LLLL. Forty-seven players from the City of Mounds View participated in the LLLL in 1993. As part of LLLL registration fee is $10 for capital improvements. Each facility used by LLLL is evaluated and priorities are made for improvements. Oakwood Park field needs a safety fence to ward off foul balls that could potentially go into the players bench areas hitting participants. Therefore the LLLL is offering the $470 as a contribution to the improvement. I think that this is a real advancement into cooperative activities with youth athletic associations who typically have had an attitude that the Cities should provide the facilities without contribution from the associations even though the associations receive fees from participants. I propose that we accept the proposal and contribution and put in the safety fencing. This is the beginning of a good joint cooperative with the LLLL, one that we can possibly use as an example with other youth athletic associations including the IBA and MVAA who traditionally provide no contributions to the City, but continue to gripe about the facilities and allocation of city funding for improvements. I wish to discuss this further at the meeting. Come with your thoughts and suggestions. MEMO TO: PARKS AND RECREATION COMMISSION FROM: MARY SAARION, DIRECTOR PARKS, RECREATION & FORESTRY DATE: JANUARY 18, 1994 SUBJECT: NETTING FOR GREENFIELD PARK BASEBALL FIELD This is memo to inform you that the City Council has approved the carry over of 1993 Recreation Activity funds for the purchase and installation of netting at Greenfield Park baseball field. The number of foul balls landing in adjacent properties owners back yards is really becoming an embarrassment. In fact, the homeowner whose window was broken still has not received payment by the MVAA for replacement. Mary and I have suggested several times that the MVAA charge a little extra to have as a capital improvement fund or equipment replacement fund for circumstances such as this window affair and for reasons similar to the LLLL initiative. Unfortunately the MVAA has not seen this as a need. Perhaps we should discuss whether or not we see this as a problem, the potential liabilities of the City and possible actions that we can initiate to prevent future problems. As you recall we have suggested netting as a capital item in the budget. This item has not survived the budget because the Council has felt that the MVAA should make some contribution to the improvement since they are the offending group and the primary group using this facility that the City initially contributed $30,000 to its development. I too believe that it would be nice if the associations using the facility would contribute to its cost. However, I do think that the City is liable for damages that occur simply because it is a City facility. Also, I believe that the City gets a black eye in such circumstances regardless if it is our program or not simply because it is perceived to be a function of the City. Finally, I believe that we can make a good faith effort to alleviate the problem. For this reason the netting has been ordered, to be funded with receipts of the Recreation Activity Fund. We need to discuss what we will require of youth associations using City facilities - liability insurance, contributions for improvements, damage control monies up front, etc.???? REQUEST FOR COUNCIL CONSIDERATION STAFF REPO= AGENDA SESSION DATE December 6, 1993 DISPOSITION Agenda Section: 8 ReportNumber: 93-696WS Report Date: 12-1-93 Item Description: Update on the November 1, 1993 Discussions with Ramsey County Commissioner Wedell Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY: At the November 1, 1993 Work Session, there were several items discussed with Commissioner Wedell which Councilmember Quick has requested an update: 1. Possible relocation of the County's compost site at Ardan Park to a site near the Golf Course. Z. Realignment of Old 8 and county Road H - plans and timeline coordination with City. 3. Preliminary numbers regarding the County contracting. with the City to provide plowing and sweeping of all County roads within the City's borders. Mary Saarion has been pursuing the possible relocation of the compost site and has provided the attached staff report. Mike Ulrich has examined the costs associated with a contract with the County for plowing and sweeping and has included these preliminary costs in the attached staff report. Paul Harrington and Mike Ulrich have also contacted the County to obtain both the plans and timeline for the reconfiguration of Old 8. That information is also attached. Coordination plans between the City and the County will be presented for discussion on Monday night. Samantha�Orduno, O NE t B ti - City Administrator REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 8. yy:c Report Number: 93-696WS �-TAFF REPQ M.",December 6, 1993 Report Date: 12-1-93 AGENDA SESSION DATE DISPOSITION Item Description: Relocation of Compost Site Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY: There has been a long standing hope that someday a new site would be found for the compost pile currently located at Arden Park, off of Long Lake Road. An idea was suggested that perhaps enough land is available near the golf course site for relocating the compost site to this area. Ron Peterson, who did the wetland work for the golf course was called to do some preliminary estimations for the likelihood of relocating the compost site there. Ron Peterson has staked the wetland boundaries of the portion of land owned by the City.off of County Road J east of Sysco in an effort to provide information regarding the possibility of moving the compost pile currently located in Arden Park to'this site. As of today (Nov. 30) the area has not been surveyed, but hopefully a map showing the area will be available for the Work Session on Monday, December 6. Also, Ron is looking into possible areas that may be conducive for the location of an archery range. I have received information from Ramsey County Parks and Recreation Department regarding two archery ranges, one located at a golf course site and one located along Lexington. Ave. in Shoreview. This information is attached. I spoke to Ron Peterson this morning to relay the message that I would like to have the map of the wetland boundaries and available area for a compost site by Mondays meeting on December 6th. He hopes to have the information ready by Monday. I will have whatever information he has prepared at the meeting. The Parks and Recreation Commission has a real interest in moving the compost site from Arden Park for several reasons. One is that the compost site does smell especially during the Spring and whenever the windrows are turned. The site is very popular, being one of the most highly used in the County. However, it is also one of the most cramped sites in the County. The entrance n .uis ugly and uninviting to park users. The compost Mary Saarion, Dire l=l or of Parks, Recreation and Forestr: pile at Arden Park is surrounded by residential homes whereas most compost sites are located in areas that are less intrusive to neighborhoods. The site is also an eyesore. The location of the compost pile in Arden Park prevents the development of Arden Park into the natural passive park that it was intended to be. The site is used by many communities including Anoka County cities of Blaine and Spring Lake Park. There is a steady stream of cars coming from all directions of the northern suburbs during the Spring and Fall months. This is good for composting, but bad for the neighborhood residents residing around Arden Park. The County Road J site would be only a short distance farther for our residents, and certainly more convenient for residents of Blaine and Spring Lake Park since the site would be off of a major joint County Road. The County Road J site would be away from residential neighborhoods., Access would be easy Iand quick. Additional information and planning need to be done in the event that the City Council agrees that the compost site should be moved to this less intrusive location. r�,rnSFr coutv�rY Parks and Recreation Department Gregory A. Mack, Director 2015 N. Van Dyke Street Maplewood, MN 55109-3796 November 18, 1993 Ms. Mary Sarion Director of Parks and Recreation City of Mounds View 2401 Highway 10 Mounds View, MN 55112 Dear Ms. Sarion: Tel: 612-7 t , , i 07 Fax: 612-777-6519 Enclosed are the layouts for the two Ramsey County archery ranges, Marsden and Keller Regional Park. Marsden attempts to fit the shooting stations into a natural setting, while Keller is more of a standard layout. Keller has five 20—yard stations, two 25—yard, two 30—yard, two 357 -yard and one 40—yard. The 20 yard distance is most popular with hunters, as that is the maximum length of shot they prefer while hunting. Both sites are fenced with a single gate. This is important for control and safety. Keller has a berm behind the butts to stop arrows. I wish I had better plans of each site, but this is all we have. You will have to visit each site to see the details of signs, bcw racks, etc. Please call if you have any questions. Sincerely, Larry E. Holmberg Supervisor of Planning LEH:jjh and Development N nnesota's First Home Rule County printed on rnycled paper Mtn a minimum of Io% pmt.nneuiner content �•' ie! .�VJ�I aVF c AMSEY 0 m u RECREATIONAL USE AR A BOAT ACCESS B SPOON LAKE AND °C-;REATICN DEP0,RTyIF.NIT PICNIC AREA f C KEL LER ISLAND PICNIC AREA Q L?.KESIDE PICNIC AREA r� 1 E LOWcR KELLcn PICNIC AREA F GOLFVIEW PICNIC AREA G ROSELAWN HILL PICNIC AREA ROUND LAKE M F� PICNIC AREA 0 GOLF COURSE C) PRO SHOP .'j T `= LEGEND 1[i. +: �.• =�W WATER �? PARK BCUNDAR,' MARSH 41� ] � •: f °�5; "!�:�'y?.- WOODED AREAS ,y4� '3 {' :, ;•=:::::.--, a - PAVED PATH �;�` � •' -' -•• ,.i,s6•# %' - WILLARD VIUrIGER r a:�.•,•:nti;r .4E`:%:'':;:::;;. STATE TRAIL PAR 1 KELLE R REGIONAL CCUN� '' PAP.K= AND °C-;REATICN DEP0,RTyIF.NIT PAR 1 X to rr, z m DISPOSITION REQUEST FOR COUNCIL CONSIDERATION T AGENDA SESSION DATE Agenda Section: Report Number: , _ Report Date: Item Description: Providing Snow & Ice Control and Sweeping of the Ramsey County Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) This proposal includes preliminary costs related to the City of Mounds View providing snow and ice control and sweeping of the Ramsey County roads within Mounds View. The initial cost for the City, which would be billed back to the County, would be the purchase of an additional dump truck with plowing equipment. (Estimated cost $75,000.00) Staff" recommends an equipment fee of $30.00 per hour plus personnel costs including benefits, approximately $25.00 per hour. Deicing chemicals would be billed in accordance with the purchase price. Discussion of these rates is encouraged. (These additional services could be provided by existing personnel.) Sweeping of Ramsey County roads would be billed at current total personnel costs plus equipment costs of $35.00 per hour. At this time, the City does not pay for disposal of sweepings. Should this practice change, then the disposal charges would be added to the invoice. Aa�l /"Ilz lViichael Ulrich, Public Works Supervisor :. ���11 l,. f► REQUEST FOR COUNCIL CONSIDERATION F REPO AGENDA SESSION DATE December 6, 1993 DISPOSITION Item Description: Realignment of Old 8 and County Road H Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) Agenda Section: 8. Report Number- 93-696WS - Report Date: 12-2—Q3 Staff contacted the Ramsey County Department of Public Works regarding proposed plans and construction timetables for the realignment and reconstruction of the County Road H/old Highway 8/Highway 10 intersection. The County has tentatively set Spring of 1996 as the date for construction to begin. Representatives of the County informed Staff that no plans have been prepared for.the work. The City can expect to receive preliminary plans for review purposes sometime in 1995. Paul Harrington, City anner ax�.a�caia— r A -4,M "44 r ell Z; � 7 ::, ?. Ramsey County Beaches Lake Johanna (N47) t_ A,-'* at )-Oft North end of Lake Johanna Acres: 60 Ramsey County Special Facility Marsden Archery Range - RC (N59) Lexington Ave. and Johns Rd. Acres: 8 Conservancy Crepeau Nature Preserve (N51)? 1224 Harriet Ave. Acres: 12.5 Linear Park Chatham Trails/Open Area (N41) 1700 West County Rd. E-2 Acres: 43 School District #621 Mounds View Senior High (N35) ® I�(4) -IV bk 1900 West County Rd. F, Arden Hills Valentine Hills Elementary (N40) Ai�' 1770 West County Rd. E2, Arden Hills Schedule Building Community Education (636-1910) Schedule Fields: m arks and Recreation (633-5676) MOUNDS VIEW (784-0118) Community Park ,,��,, Greenfield Park (N5) d � � 0 C(2) J, Hillview and Knoll Dr. Acres: 35.5 Silver View Park (N7) 1.-:� q:� d kf> County Road I and Silver Lake Rd. Acres: 52 Neighborhood Park Ardan Park (N2) Ardan and Long Lk. Rd., and County. Rd. 10 Acres: 8.8 City Hall Park (N8) 1::� 2401 Highway 10 - Acres: 12.9 � Groveland Park (N1) d A 0!x,(2) n Groveland and Ardan Ave. Acres: 4.1 2 Ramsey County Parks & Recreation Guide Key Shelter Punic Tables -Fr Running Water U Kitchen 111 Play Equipment h1> Scenic 1* Natural -0 Historical Q Swimming Boat Ramp aft Fishing Dock -101 Bike Path Trails 1¢ Volleyball Nets Basketball Softball/ Baseball 'D Football/Soccer Archery Golf Tennis -hC Lighted tennis Concessions Ice Rink` Warming House 7A Cross Country Ski& Downhill Ski Sliding Hill Restrooms QM Indoor Gym X Meeting Room +'s Horseshoes Hillview Park (N4) 7F' Hillview and Long Lake Acres: 3.2 Lakeside Park (N3) 1-- 7840 Pleasant View Dr. Acres: 11.0 Lambert Park (N10) *Ff Jackson and Lambert Acres: 3.2 �FfdA,> k01 --#I$ d ® `f IM �� Oakwood Park (N6) 'P� Jn> Oakwood and Quincy St. Acres: 2.4 ki10SM Random Park (N13) 'Ff d M> rJ Long Lake and Ridge Ln 1 Acres: 2 Woodcrest Park (N12)' d fi nI� Woodcrest and Silver Lk. Acres: 2 Special. - Wetland Knollwood Park (N11) Knollwood and County Rd. H Acres: 1.6 School District #621 Edgewood Middle School (N14) 0 SC'(4) 5100 Edgewood Dr., Mounds View Pinewood Elementary (N9) k 5500 Quincy, Mounds View Schedule Buildin s: Community Education (636-1910) Schedule Fields. Parks and Recreation (784-3055) NEW BRIGHTON (633-8906) Regional Parks - Ramsey County Long LakelRush Lake (N25) 1[::� 10 lj� 0 --bM Highway 96 and Old Highway 8 Acres: 181 Community Park Hansen Park (N32) FA� -!v 0n 1555 - 5th St. NW Acres: 69 Disk Golf Key Shelter 11::� Picnic Tables -Fr Running Water U Kitchen 11 Play Equipment ►f> Scenic m Natural -0 Historical SI Swimming ?' Boat Ramp Fishing Dock Bike Path Trails Volleyball Nets Basketball Softball/ Baseball Football/Soccer Archery Golf Tennis Lighted tennis l_^ Concessions Ice Rink Warming House n Cross Country Skit, Downhill Ski 15 - Sliding Hill -�w Restrooms flf Indoor Gym Meeting Room +� Horseshoes Rainsey County Park & Recreation Guide 3 42.13 public purposes. Expenses incurred by the -City in acquiring said cash dedication may be deducted from said dedication before it is deposited in the park and playground fund. (3) The Municipality, at its sole discretion, may take into consideration the open -space, nark, recreational or common areas and facilities which the subdivider has provided for the exclusive use of the residents of the subdivision, except that storm water holding areas or ponds, whether required by the Municipality or any other regulatory body; may.not be taken into consideration. Subdivision 2. Procedures.' Upon receipt of a qualifying subdivision the Council shall riefer.it to the Parks and Recreation Commission. Said commission shall report to the Council its -dedication recommendation. Upon receipt of the recommendation, the Council shall call -for either a land dedication or a cash payment, in size, location or amount as it determines. The Council may require a professional appraisal to determine market value for purposes of a cash payment. Subdivision 3. Credit for Existing Single Family Dwelling_ The subdivider of any parcel of land shall receive a credit for an existing single family dwelling unit by excluding the acreage of the occupied parcel remaining after subdivision from the computation of dwelling units per acre, if the parcel of .land is zoned for single family residence and has located thereon one single family dwelling. Subdivision 4. Dedication for Residential Lands. The subdivider of any tract of land which is to be developed for residential uses shalt dedicate to the public for public use as parks, playgrounds, public open space, or storm water holding areas or ponds, that dollar val2ie of the tract to be subdivided, which corresponds with the applicable density of the subdivision in the following schedule: Gross Density 0.0 - 2.0 Dwelling units per acre 2.1 - 3.0 Dwelling units per acre 3.1 - 4.0 Dwelling units per acre 4.1 - 5.0 Dwelling units per acre over 5.0 Dwelling units per acre Cash Dedication Per Acre - $100 $150 $200 $250 Cash or Land Dedication 10% Subdivision 5. Dedication for Commercial and Industrial Lands. The subdivider of any tract of .Land which is to be developed for commercial and industrial rises shall dedicate to the public for public use as parks, playgrOLInds, public open 42.13 space, or storm water holding areas or ponds, 10% of the land of the proposed subdivision, or at the option of the Municipality, an equivalent of cash.. Subdivision 6. Dedication for Re -subdivision. For any sub- division of a parcel on which a cash dedication for parks has previously been made, but on which an additional cash dedication is required due to re -subdivision, the amount of cash dedication required on the re -subdivided parcel(s) shall be based on the new gross density less any applicable credit for the prior cash dedication. (Cross reference:_ Chapter 23 Park.and Playground Fund) 42.14 REGISTERED LAND SURVEYS AND CONVEYANCE BY METES AND BOUNDS. All Registered Land Surveys shall be filed subject to7-0 the same procedure as required for the filing of a preliminary pl.at.for platting purposes. -,"The standards and requirements set forth in this ordinance shall apply.to all Registered Land - Surveys. Unless the Council shall approve the Registered Land Survey in accordance with this ordinance, building permits of the tracts shall be withheld, tracts set aside for street purpose shall not be accepted and no public money shall be spent towards installing utilities or improvements. No Registered Land Survey shall receive final approval without the deeding of streets to the City in a recordable form. No conveyance by metes and bounds shall be permitted except where mandated by specific provisions of Minnesota Statutes Annotated or where allowed under minor subdivision procedures herein. 42.15 MODIFICATIONS, VARIANCES AND EXCEPTIONS. Subdivision 1. Planned Developments. Exceptions, variances or modiEications of the strict application of this Chapter may be granted in case of planned unit developments, provided the Council, upon review and recommendation .from the Planning Commission, shall find that the proposed development is fully consistent with the purpose and intent of this Chapter. A "planned unit development" shall be considered any development, - Which conforms to the definition and requirements thereof in the Zoning Chapter. This provision of the Chapter is intended to provide Flexibility needed for new land planning and land development trends and techniques. Subdivision 2. Variance. The Council may grant a variance of these Subdivision regulations in any particular case where the subdivider can show that by reason of exceptional topography or other physical conditions the strict compliance with these regulations could cause an exceptional and undue hardship on the enjoyment of a substantial property right, provided such relief may he granted without detriment to the public welfare and without impairing the intent and purpose of this Chapter. DRAFT DRAFT DRAFT DRAFT DRAFT RAMSEY COUN7`Y PARKS AND RECREATION COMMISSION MINUTES NOVEMBER 9. 1993 The regular meeting of the Ramsey County Parks and Recreation Commission was called to order by Chairman Nolan at 6:00 p.m., in the First Floor Conference Room, Ramsey County Parks and Recre- ation Department, 2015 North Van Dyke Street, Maplewood, Minnesota. Members Present: Marge Anderson, Linda Ford, Bill Frank and Mark Nolan Members Absent: Gary Botzek, Janey Gohl and Sue Gunderson Staff Present: Greg Mack, Larry Holmberg and Cheryl Myran Approval of Agenda Chairman Nolan asked for a motion to approve the agenda. Ms. Ford moved, seconded by Mr. Frank, that the agenda be approved. Motion carried. Approval of Minutes Chairman Nolan asked for a motion to approve the minutes of the regular meeting of October 12, 1993. Mr. Frank moved, seconded by Ms. Anderson, that the minutes of the October 12,1993, meeting be approved as mailed. Motion carried. Preliminary Discussion of a Proposed Amendment to the Grass-Vadnais Lakes Re- gional Park Master Plan to Incorporate the Vadnais Lake Area Mr. Mack distributed a concept map developed around 1980 for the Grass-Vadnais Lakes Regional Park and gave an overview of the area. The 1087 -acre site consists of four segments: Snail Lake Park (39 acres), Grass Lake Open Space Site (270 acres), Grass Lake Open Space Corridor (141 acres) and Vadnais Lake Site (637 acres). The Snail Lake -Grass Lake area is owned and operated by Ramsey County. A master plan for development of this area was approved by the County Board on March 24,1992 (Resolution No. 92-251), and the Metropolitan Council on June 11, 1992. The Vadnais Lake site is owned and managed by the St. Paul Water Utility. Mr. Mack has met with Mr. Bernie Bullert, General Manager, St. Paul Water Utility, to discuss expanded public use of the Vadnais Lake site. Specific recreational components for the Vadnais Lake area need to be identified. The focus would be on trails, shore fishing, nature interpretation/ appreciation and picnicking. Once defined, the master plan for the Grass-Vadnais Lakes Regional Park would be amended. The Water Utility would continue to manage the forest and the water resource. Security would be provided by the Ramsey County Sheriff. Conceptually, Ramsey County would be responsible for development, maintenance and operations of the recreational components as defined in the master plan. Mr. Mack noted that the Vadnais Heights Parks and Recreation Department Director and the City Administrator are supportive of increased public recreational use of the area. They have suggested that the city would like to improve the baseball field within the Sucker Lake picnic area and use it for the next 3-5 years for recreational programs. The Commission expressed concern about the impact of this interim use. They indicated that the active program use may not be consistent with the natu- ral character of the area. Discussion of Corporate Partnership Initiative Chairman Nolan said he spoke with Dave Ginkel, 3M Community Affairs Division, regarding adop- tion of Battle Creek Regional Park. Mr. Ginkel indicated that he has not had time to address the re- ques t. Mr. Mack distributed information from the Minnesota Department of Natural Resources on their "Park Partners" program. There was discussion about a Deluxe Corporation/ Island Lake County Park partnership. Mr. Mack indicated that most of the redevelopment work at Island Lake County Park has been completed. Concerts in the park and construction of an amphitheatre were suggested. Commission Work Plan The work plan was reviewed and the following comments noted: Short -Term (less than one o Bicycle Trails -- The Public Works Department is developing a map of bicycle trails. o Foundation/Private Funding/Corporate "Adopt -A -Park" Program — The Commission will continue working on a park partnership program. o Communication with Other Commissions -- The parks and recreation commissions of Ramsey County municipalities will continue to receive copies of agendas and minutes. The Commission will likely be meeting with the Vadnais Heights Parks and Recreation Commission regarding the Grass-Vadnais Lakes area. o Burlington -Northern Trail Corridor — Complete. o Park Use Ordinance -- Complete. o Regional Recreation Open Space — Ongoing. o Snail Lake Regional Park -- The development plan for the picnic/beach area needs to be implemented. The master plan will need to be amended to include the Grass-Vadnais Lakes area. o Preservation of Parkland — Policy adopted by the Ramsey County Board. Commission efforts will focus on securing citizen support for a Home Rule Charter amendment. o Cooperation/Collaboration/Consolidation — Ongoing. o Revenue Enhancement -- Ongoing. o Long Lake Regional Park -- The master plan amendment was approved by the County Board on 11/9/93. Metropolitan Council approval is now needed. Plans need to be developed for natural resource management and to provide access to the interpretive area at Rush Lake. Continue to implement the development plan using available funding resources. Medium -Term (one or more o Update Comprehensive System Plan for Ramsey County Parks and Open Space — Larry Holmberg will resume working on the plan in November. o Rice Creek Regional Trail Corridor — Cooperate with the city of Shoreview on the paved development of the trail from County Road I to Lexington Avenue. Continue discussions with Twin Cities Army Ammunitions Plant (TCAAP) representatives. o Citizen Survey -- Grant funding or a budget allocation is needed. o Gifts, Memorials, Naming of Facilities -- A staff person will be assigned to draft a policy. Annual Activities o Capital Improvement Program — Annual Commission involvement. o Operating Budget — Annual Commission involvement. o State of the Parks Report -- Annual Commission involvement. The work plan will be revised to reflect these comments. Director's Repo Mr. Mack distributed copies of "The Near Future of Play," an article from the September 1993 issue of Landscape Architecture; and the November issue of News & Viervs. Mr. Mack mentioned that the Minnesota Recreation and Park Association's annual conference will be held November 17-19,1993, at the Earle Brown Heritage Center. Commission members are wel- come to attend workshops. Mr. Mack indicated that he and Mr. Holmberg have a conflict with the meeting time of the Decem- ber 14 Commission meeting. It was decided that the regular meeting will be held on December 14, at 5:00 p.m. orts from Chairman and Other Commission Members None Other Business Mr. Holmberg reported on today's Metropolitan Parks and Open Space Commission (MPOSC) meeting. He said three additional meetings will be held before the final capital improvement pro- gram is submitted to the Metropolitan Council and the legislature. Final action by the MPOSC is ex- pected on December 14,1993. Adiournment Upon appropriate motion, the meeting was adjourned at 8:20 p.m. Cheryl Myran UPCOMING PUBLIC WORKS/PARKS AND RECREATION COMMITTEE MEETINGS, 220 Courthouse: December 21,1993,1:00 p.m. "THIS IS IT$' PARKS RECREATION & FORESTRY DEPARTMENT WEEK OF JANUARY 3 1994 PARKS• Steve has been suffering from the "crud" since last week, but has been diligently maintaining the parks through it all. We have had trouble with the Hillview Park building heater. These are old ancient electric heaters. Parts are not even available anymore for replacement parts. Steve and Bacon Electric tackled the heater on Tuesday and came to the conclusion that making our own heating element is the most feasible way to keep heat in the building until the heater can be replaced. A heating element is being purchased and Steve will be using his metal working skills to adapt the element to the heater. At some time soon all the heaters in the park buildings will need to be replaced, preferably with gas furnaces. Steve will be working on this throughout the week. The heater is not only functioning on 1-2 elements, where there should be four elements working. Jeff has been working the night shift since before Christmas, so he is our "fantom park crew". Every evening at 9:00 p.m. (after rinks close) Jeff comes in and floods the rinks. He is able to quickly sweep the rinks and then follow up with many coats of water during these night-time hours. He works until approximately 4:00 - 5:00 a.m. at which time Steve comes in and works until 12:00 noon. He too can put on some water if the weather is conducive. Because of this split shift, our rink ice is great! Weather has a lot to do with the condition of the ice, but we have been very lucky to have excellent weather the past week and a half. Too cold is bad because the water freezes too quickly and cracks, and too warm is bad because the ice becomes slushy. But this weather of 15 to minus 10 degrees is really perfect temperatures for flooding rinks. Any snow will slow things up because not only must the rinks be swept but also plowed and shoveled along the boards. However, since the rinks are already well established any postponements of floodings due to snow removal will not be a detriment at this time. In the occasion of snow Steve will be plowing each of the park parking lots with Random Park having first priority because of the daily use with preschool activities and evening group meetings. The trash at each park location is collected several times a week, and equipment is worked on. Steve also is in charge of City Hall sign message changes. So, the parks crew continues to be very busy even during these winter months. Even though the split shift means that we only have one person on duty at a single time, it also gives us the benefit of having a park worker on duty 24 hoursa day. An interesting fact. I talked with Jay McCluskey, Parks and Recreation Director at Spring Lake Park (he has been in the profession for over 30 years). He told me that this was the latest rink opening that he can remember. They opened rinks Wednesday, December 29. We opened rinks Monday, December 27. From year to year the rink openings are dependant upon the weather. We were lucky to have nice warm temperatures before holiday break, but it was not so conducive for making ice. Anyway, we are "in the pink" now and humming at the rinks! ** Another special word of thanks to Council Member Quick, his son Mike and Ernie Lepore for flooding Groveland Park ice rink during the holiday weekends. This really gave a boost to the establishment of the rink because even though the cold weather was very good for ice making - - I chose not to call in overtime for the crew on Christmas weekend. The flooding job is not an easy one when done by hand. It requires plowing and sweeping and flooding the rink (a pretty large area) using old clumsy fire hoses - in the cold with slippery underfooting while holding a pressurized water hose. I just can't express our appreciation enough. THANKS! RECREATION: Mary took some time before Christmas, I took the week after Christmas and Sharie took this week off. So, we haven't seen each other as a "family" since the week before Christmas! We'll have to become re -acquainted upon her return. Ha. During vacation I did a lot of skating with my children and we tried to visit as many rinks as we could around the area. I can say that our rinks rank among the better ones around the area. My son has begun mites hockey - oh no! Actually, although I have heard rumors of horror stories connected with hockey associations, I am so very impressed with the program. In fact, I am stealing some of the literature that I have received from the association and incorporating it in with our coaches training packets. The coaches that Ben has (4 dads) are very very encouraging and helpful, taking more time with those with less skills than those with greater skills which include their children. The association is very concerned with safety. It has been a good experience for me. Mary is to be congratulated for marketing adult competitive volleyball, having 6 power volleyball teams (competitive) and 7 fun teams. Since purchasing the new equipment last year, we are now able to market to the adult players. We have found a new group of participants that we are offering more classes to. That is the age group K -2nd graders. This group of children must be quite large in the area, and they are "starved" for activity. It is the age before children can be eligible for IBA basketball. However, we found that a small basketball program on Friday evenings during the Fall filled to capacity so fast that we had to postpone a whole group.of people until winter. It is a matter of not enough time available in the gyms to accommodate the large numbers. This Fall premier used parent coaches, approximately 8 in all, 2 for each team. Because the children had few BB skills, that was the main emphasis. In fact, they never got to the point of playing a game but did enjoy little skill competitions so that they felt that they were playing while really developing their dribbling, shooting and passing skills. We are determined to offer more activities for this age group, although feel hindered by lack of facility space now during the winter months. The boot hockey program is for this same age group, being held at Hillview Park. We have a new cross country ski instructor, Luann Throndson who also teaches for St. Paul and other cities. She will be offering instruction with 2 indoor meetings at Random Park and then heading out to the trails at Silver View for the remaining sessions. If you haven't tried cross country skiing, you should. It is a great Minnesota winter sport for the whole family, all ages. We are taking registrations for winter activities, most to begin the weeks of January 10 and 17. Mary and Sharie are busy finalizing last details, meeting with instructors and confirming arrangements. Staff is also working on arrangements that will allow us to take credit card registrations, using Master or Visa. This is a customer service item adding convenience for registrations. Some cities already have this service. We would like to have it ready to go by Spring registration time. Mark Malone is working with us on this project. FORESTRY• Rick's crew will be trimming throughout the duration of winter. We often receive comments from residents about an obstructed intersection or hanging branches and Rick's crew is very good about getting on these cases during their day in Mounds View (on Thursdays). Also, Rick is looking into the plowing situation at Pinewood School in hopes of making sure that the contracted plowing agents do not plow snow into the newly planted pine trees. This is a yearly occurrence that just about makes Rick come unglued, and rightly so. These trees (south of the basketball/parking lot) were planted with grant monies submitted by Rick in the school's behalf. There is plenty of room to dump snow to the east of. the lot. Rick will be sure to get on their case. CABLE TV• Jerry Skelly is looking into the possibility of producing a video that could be used by the Focus team Housing and Neighborhoods. It is not sure whether or not it can be done, but the team had -- mentioned that they would like to present their report in an interesting way. We'll see how it goes. GOLF COURSE INFOR: Garrett Gill attended the Rice Creek Watershed hearing on Wednesday, December 29 and conveyed that the permit was approved, thank goodness! This was a very important item because unless approved before the first of the new year, we would need to . comply with the new, more stringent regulation requirements. We made it, after an earlier tabling because they needed additional information regarding the judicial ditches. Changes that were necessary included the installation of bridges instead of culverts as originally planned. The culverts, to be installed at their size stipulations would have been cost prohibitive. Therefore, the change to bridges kept us in budget and appeased the Rice Creek Watershed authorities. So the plan includes bridges rather than culverts while traversing the judicial ditches on the course. Paul Miller will be present at the Golf Course Task Force meeting on Thursday, January 6 to further update us on these changes. DNR INFORMATION (612) 296-6157 r�� ��SnnT A T�Ea OF /� DEPARTMENT OF NATURAL RESOURCES 500 LAFAYETTE ROAD o ST. PAUL, MINNESOTA • 55155-40 1 C° January 6, 1993 Ms Mary Saarion Director, Parks and Recreation 2401 Highway 10 Mounds View, MN 55112 Dear Ms. Saarion: Congratulations on the successful completion of Silver View Park Trail. Please consider this correspondence official notice that all the necessary final documentation has been received and found acceptable. The project is closed pending a final inspection in the spring/summer of 1994. We have reviewed and find satisfactory all project expenditure documentation you have provided. However, we wish to point out that actual expenditures are subject to verification by an independent state audit. For that reason, you must retain all project records for a period of at least three years after the date of this letter. In conclusion, we remind you that the development completed under the terms of this project must be retained by the project sponsor and used for public outdoor recreation. No portion of this project site can be changed without the prior written approval of the Outdoor Recreation Grants Section. To better insure compliance with this conversion policy, the park is subject to an onsite inspection by the State of Minnesota at any time. Sincerely, Audrey Mularie, Grants Manager Outdoor Recreation Grants Program AN EQUAL OPPORTUNITY EMPLOYER kith Annual XRPI Conference innesota � Our -R ct ��y�Nesota Style ��opAIn�so��T;�pti r- 'V Re -Look, Re -Think and Re -Discover February 10 - 11, 199 The Decathlon Club Bloomington, M New Ways of Doing Business Program and Schedule of Events 8:00 — 10:00 a.m. Registration --The Decathlon Club 9:2t>--9:30 a.m. Conference Welcome The Decathlon Club, Bloomington 9:30-10:10 a.m. Opening Speaker Disability Awareness Speaker: Jeff Smith, Magician and Disability Awareness Instructor Presider: Tria Vikesland, CTRS, Adaptive Recreation Specialist, Eden Prairie Parks and Recreation Jeffo uses magic to illustrate the types and causes of blindness, adaptive skills and stereotypes. Jeffo's magic teaches us what you.see is not always what is real, He shows that being blind does not restrict one from doing amazing things. His performance emphasizes the ability rather than the disability of the b14nd and physically challenged, and promotes a respect and appreciation of differences. 10:20-11:20 a.m. Keynote Presentation Leadership, Management and Values Speaker: Jamcs Wright, City Coordinator, City of Minneapolis Presider: Harvey Feldman, CLP, Assistant Superintendent of Administration, Minneapolis Park and Recreation Board This session will focus on how managers of the 90's will need the ability to effectively manage during a time of transition and will be required to maintain their principles and values while dealing with operations and politics. 11:30 a.m.-12:20 p.m. Lunch 12:30-1:30 p.m. Measuring Effectiveness in the Workplace Speaker: James Bourey, County Administrator, Hennepin County Presider: Doug Bryant, Superintendent, Hennepin Parks This session is designed to provide us with a clear picture. of how one major county government evaluates the effectiveness of its programs. Participants will have a better understanding of the value of measuring effectiveness and will discover new techniques which can apply in their own agencies. 1.40-2:40 p.m. Alternative Resources for the 90's: Volunteerism Speaker: Deb Vosler, Volunteer Coordinator, Hennepin Parks Nora Davis, United Way Volunteer Center Mark Langseth, Chief Operating Officer, National Youth Leadership Council Presider: Rick Schultz, Program Supervisor, Roseville Parks and Recreation Panel members will share with the audience how their agencies utilize volunteers, including staff roles, administration, recruitment, motivation and recognition. Also, discover how involvement in community agencies, such as the United Way and National Youth Leadership Council, can benefit your agency. 2:40-3:00 p.m. Beverage Break 3:00-4:00 p.m. Panel Community Program Resources Speaker: Marge Jambor, Director, Sentencing to Service Program, Ramsey County Corrections Dept. Jerry Robertson, Supervisor, Community Services, Ramsey County Corrections Dept. Presider: Kevin Finley, CLP, Director of Operations, Ramsey County Parks and Recreation Panel members will share with the audience how their programs can be a resource to local parks and recreation departments. In particular, who is involved %with their programs and how their programs work. Panel mcnbers will also give examples of community projects in which they have been involved. They will also share how they have dealt with union issues, security and transportation. 4:05-5:05 p.m. Fund Raising and Sponsorships, What Works Speaker: Bill King, Minnesota Council on Foundations Chris Park, Director of Communications and Community Relations, Target Susan Blakely, Accounts Manager, Colle and McVoy Marketing and Communications Presider: Mary Pat Black, CLP, Community Center Director, Brooklyn Park Parks and Recreation Panel members will share with the audience what programs or events are attractive for the organizations or foundations winch they represent, They will provide tips on how to solicit and market your sponsorship requests. Panel members will also discuss appropriate time lines, funding levels and recognition. 5:30---ti:30 p.m. Introduction of "Serve and Volley" Tennis Courts—Court-side Cash Bar This is a 1994 program jointly sponsored by MRPA and NWTA. Bring tennis shoes and tennis gear --you'll be on the court. 7:00—? Evening Event — On -Site at Mall of America Includes hors d'oeuvres, beverages, entertainment, golf at Golf Mountain, and free entry to other nightclubs. Free Line Dance Lesson at 7:00 p.m. The Decathlon Club will provide free access to their gymnasium and pool for their hotel guests. For other delegates the cost is $5 per day during the Conference. For further information inquire at regisn•ation desk. Program and Schedule of Events -6.� 7:30 — 11:00 a.m. Registration—The Decathlon Club 8:00-8:30 a.m. Continental Breakfast The Decathlon Club, Bloomington 8:30-10:00 a.m. Media Relations Speaker: Gary Gilson, Executive Director, Minnesota News Council Presider: Clif French, MRPA Retiree Discover ways in which members of the public can hold news outlets accountable and how we can play a role in improving service if treated unfairly. 10:00-10:15 am. Break 10:15--11:15 a.m. How To Get Your Story Out Speaker: Robb Leer, TV Reporter, KSTP News Presider: Marcia Bach, Executive Director, Northwestern Tennis Association participants will learn how to attract the attention of the :dia to their special event. 11:30 a.m.-12:30 p.m. Lunch 12:30-1:30 p.m. Press Coverage and the Public Speaker: Lou Gelfand, Reader Representative, Star Tribune Presider: Rick Birno, CLP, Recreation Supervisor, Golden Valley Parks and Recreation This session will explain the reader representative's role in attaining an accurate, fair and balanced report in the Star Tribune's news columns. 1:40—x:00 p.m. Keynote Presentation Innovation Speaker: Paul Light, Ph.D., Author, and Instructor at Humphrey Institute Sponsored by the Minnesota Recreation and Park Foundation and Women In Leisure Services Presider: Jody Yungers, CLP, Recreation Services Manager, Ramsey County Parks and Recreation Professor Light was a senior advisor and drafted the final report of the National Commission on State and Local Public Service. He is also the author of the recently published book, A Guide to Surviving Innovation. The theme of his presentation is how to create sustainable innovation. I -le will discuss how we can increase the chances that innovation will occur and endure in our organizations. Directions to Decathlon Club Richfield Q a jI Co -Chair Cindy Severtson Program Co -Chair (IQ ►• O 1-494_ a r r _ i _`t�_�� II -494 Physical Arrangements Chair Marcia Bach Meals Chair Frontagge Rd + }E (E 78th 5l) 13eca lorti Athletic Club -79th St Mall of 19th -91 l + America Brochure Publicity Chair Q - Q Bloomington Old 5 _ The Decathlon Club 1700 East 79th Street Bloomington, MN 55425 Special MRPA Rate: $55 per night/single or $60 per night/double Please make your reservation by February 1, 1994. Call (612) 854-7777. C „ Professionals will have the opportunity to earn CEU credits during the conference. Please indicate interest in CEU credits on registration form. 1994 Conference Committee Rick Birno Co -Chair Mary Pat Black Co -Chair Cindy Severtson Program Co -Chair Sonja Wennblom Program Co -Chair Brian Erickson Physical Arrangements Chair Marcia Bach Meals Chair Rick Schultz Entertainment Chair Jody Yungers Brochure Publicity Chair Committee Members At Large: Mark Casey Tria Vikesland Dorothy Peterson C. J. Maichen Randee Nelson, MRPA President Martin Walsh Jon Gurban, MRPA Executive Director Randy Distad Kathy Schol, MRPA Graphics Coordinator MRPA Conference Registration Form February 10 - 11, 1994 - The Decathlon Club, Bloomington Name Agency Mailing Address City - Title Phone State _ Zip Specify Special Needs to Accommodate Physically Challenged Meal Diet Requirements (Vegetarian, Diabetic, etc.) ------ Member Pktase check type of registration: ❑ Professional* F1 Retiree or Student ❑ Board/Commission ❑ Nonmember** C.E.U.s (at conference $15) ❑ $10 ❑ $10 ❑ $10 Full Package (Advanced/Deadiine Feb. 1) ❑ $100 ❑ $55 ❑ $55 ❑ $140 Full Package (Late & At Conference) ❑ $115 ❑ $70 ❑ $70 ❑ $155 Advanced (2 -day no meals) ❑ $75 ❑ $15 ❑ $15 ❑ $110 Thursday with meals ❑ $60 ❑ $35 ❑ $35 ❑ $100 Friday with meals ❑ $65 ❑ $40 ❑ $40 ❑ $105 * MPSA & MCEA Members are eligible for the MRPA Member Conference Rates ❑ MPSA ❑ MCEA * Support staff of MRPA Agency Members may attend the conference at member rates. ** Nonmembers —join MRPA at the conference and take advantage of the member registration fee: Call MRPA for membership information at (612) 920-6906 or 1-800-862-3659.' Full package registration includes: Admission to all education sessions, coffee breaks, social hours, meals and entertainment. Daily registration includes: Admission to all education sessions, meals and coffee breaks. Ideals -By -The -Day: Thursday, February 10 F] Luncheon and Breaks —$20 Friday, February 11 []Continental Breakfast, Luncheon and Breaks—$25 Thursday Evening Event: ❑ On -Site Mall of America— 7:00 p.m. —$15 Total Fees CEUs $ - Registration $ Additional Meals $ - Thursday Evening Event Total $ _ Check # P.O. # • Complete the registration form and return it with a purchase order and/or check(s) made payable to the MRPA Annual Conference. • Mail registration to MRPA, 5005 West 36th St., St. Louis Park, MN 55416-2661. • CANCELLATION POLICY - A $10 handling fee will be assessed on all cancellation requests received by February 1, 1994. No refunds will be given after this date. Alternates will be accepted at any time. ADVANCED REGISTRATION DEADLINE IS TUESDAY, FEBRUARY 1, 1994. LATE FEES WILL BE CHARGED ON ALL REGISTRATIONS RECEIVED AFTER THIS DATE.