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HomeMy WebLinkAbout01/22/1998MOUNDS VIEW PARKS AND RECREATION COMMISSION 1 MEETING AGENDA Thursday, January 22, 1998 6:30 p.m. City Hall, Conference Room C CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES 4. INTRODUCTION OF NEW COMMISSIONER STAN MACDONALD 5. REVIEW 1997 ANNUAL REPORT 6. DISCUSS 1998 GOALS 7. REVIEW AND PROVIDE RECOMMENDATION FOR CITY COUNCIL REGARDING RICE CREEK NORTH REGIONAL TRAIL CORRIDOR MASTER PLAN 8, REVIEW MOUND VIEW COMMUNITY CENTER BANQUET AND ROOM RENTAL BROCHURE DRAFT 9. PARTNERSHIP UPDATES: * QUAD RINK ACTIVITIES/PROGRESS * DISTRICT ATHLETIC FACILITY PLANS 10. REVIEW AND CONFIRM PARK FACILITY USE PERMIT AND RESERVATION POLICY TO BE IMPLEMENTED IN 1998. 11. REVIEW DATA COLLECTED THROUGH PARK DEDICATION SURVEY AND THE NEW MOUNDS VIEW PARK DEDICATION ORDINANCE. 12, PROVIDE RECOMMENDATION TO COUNCIL REGARDING LCMR GRANT APPLICATION 13. SOLICITING ASSISTANCE FOR YOUTH ATHLETIC REGISTRATION SATURDAY MARCH 21 FROM 9:45 - 12:00 NOON. 14. ADJOURNMENT n City of Mounds View Parks, Recreation & Forestry Year-end Report 1997 Overview RECREATION: The down -sizing of office staff from three persons to two persons in the office of the Recreation Division of the Parks, Recreation & Forestry Department meant that office staff needed to discover how to streamline operations of the office, prioritize activities and sometimes change how things were being done. This was the challenge and one of the highlights of 1997. Staff worked for increased effectiveness and efficiency with modifications to planning, implementation, operations and administration of recreation programs. Staff worked diligently to ensure that the community felt little or no decrease of leisure recreation services. Some of the highlights reflect changes that were made in the implementation of leisure recreational services. PARKS: Park maintenance dealt with an increased rash of grafitti attacks to park buildings and facilities. Ramsey County had an increased amount of grafitti as well and established a Grafitti Task Force Unit. Park maintenance staff assisted the force by reporting and taking pictures of grafitti in attempts to identify patterns and persons responsible. Grafitti is a problem in parks because it is unattractive, requires a great amount of labor to eradicate and gives an impression that the parks are unsafe. For this reason it is the standard practice of the parks crew to remove grafitti as soon as it is detected. While most grafitti is removeable with varying degrees of work, grafitti on the old playground equipment (made before grafitti resistant plastics were developed) is almost impossible to remove. The parks had an increase in usage in 1997 with over 65 picnic shelter reservations for activities ranging from family reunions, class reunions, birthday parties, church picnics, company picnics to fundraising carnivals and tournaments. Athletic field usage was at peak demand as usual during weeknights. However, weekend days and evenings are many times unused largely because competitive teams are at weekend tournaments or players and their families are at cabins or on vacations. FORESTRY: Forestry programs continue to assist residents in the management of diseased trees and replacement of trees which have been removed due to diseases and natural disasters. Because of Mounds View's treasure of beautiful, mature trees, the Forestry program continues to be a service which is used by many residents of Mounds View. The Forestry Program continues to be a contracted service with the City of New Brighton for one day a week service even though the City Forester receives calls on a daily basis. CABLE TV: Cable TV continues to be a service which is increasingly gaining subscribers especially to the free City Government Access programs. The Cable TV Committee continues to put many hours of their time into the production of information programs in an effort to provide another vehicle for delivering communication and information to residents of the community. 1997 HIGHLIGHTS * Staff prepared and submitted incorporation applications for both the Festival and Mounds View Community Theater providing these groups with new incorporation and independence. While the City of Mounds View will continue to assist these groups with facilities and equipment, the activities of these groups will be supervised by the Boards of Directors and implemented by various volunteer committees. Staff prepared and submitted a Children's Initiative Grant application which was awarded to the City in the amount of $356,250 which will be used in the construction of youth recreation areas of the Community Center. The Community Center Task Force met approximately three times to review Community Center plans and provide community input. Summer Intern completed an extensive in-house recreation program survey and evaluation process gaining insight into resident's recreation needs and wants, reasons why residents do not use city services, and overall evaluation and suggestions from residents for improvements to recreation services. This information assists staff in future programming. * The old playground equipment at Groveland Park was removed and new playground equipment was installed. Various equipment that was still in good shape will be incorporated into the new playground color scheme. New landscaping will be solicited as a 1998 Eagle Scout project. " Community Gardens were established at Woodcrest Park with over 20 people participating in this new program. Year-end evaluations provide ideas for next year improvements. Participants were excited about the coming years opportunities. * The Department participated in a school district -wide athletic facility analysis. This project was a partnership with other cities, school district and athletic associations. The results of the analysis with recommendation for future plans was presented to Mayors and Managers. * The Cable TV Commission granted the City of Mounds View funding for new equipment to upgrade the Cable TV system. New equipment has been purchased and installation of new equipment continues. * An alarm security system was installed at Silver View Park picnic shelter to ward off vandalism including grafitti. * Goals set for 1997 have been accomplished (see goal descriptions, next page). 1997. -PARK IMPROVEMENTS The following is a list of park activities that should be noted as happening in 1997: Security System was installed at Silver View Park picnic shelter. This system detects movements at the shelter after curfew hours triggering a auditory horn and automatically informing police if the building is being hit. It is expected that less vandalism will result eliminating the high cost of building repairs from damages by vandals. 2. New playground equipment was purchased and installed at Groveland Park. Old equipment was evaluated and components that were yet in good condition were kept and integrated into the new equipment structure. Longevity of the new equipment is expected to be 10 years. Landscaping of the play area will be completed in Spring, 1998. Lakeside Park Picnic Shelter was re -shingled and repairs were made to the roof. The picnic shelter is in good shape and has much use. This was a joint venture with Spring Lake Park Parks crew. 4. Mats were installed under homeplate areas at Silver View Park. This was done to alleviate the constant digging of softball/baseball players which creates a hole at homeplate. This is both a safety hazard as well as a hindering maintenance. 5. Ardan Park Compost Facility was improved, which serves to enhance the aesthetics of the park. Ramsey County was granted approval by the City of Mounds View at the cities request to improve the site so that it was more aesthetically pleasing. Improvements included new fencing, lighting, entry and exit improvements, and increased signage. Landscaping is yet to be completed in the Spring of 1998. 6. Woodcrest Park building was repaired. The water table in this park is so high that the moisture that surrounds the building during wet times is rotting the joists and siding and even the indoor paneling. New siding and boards replaced those that were the worst. New floor boards and inside wall boards were also replaced. The old furnace was repaired. At some point this building will have seen its last year and plans should be discussed as to what to do when the building needs to be taken down. 7. Woodcrest Park Community Gardens were established including the installation of a water line leading from the water hydrant to a spicket near the gardens. A garden shed was purchased for equipment storage. Twenty garden plots were measured, plotted, roto - tilled and cultivated. Participant evaluations were positive except for the problem of weed control. It has been suggested that weed control be sprayed early Spring to help alleviate the weeds. 8. New athletic field grooming vehicle was purchased. This groomer is used every day, all day early Spring to late Fall grooming and preparing athletic fields. RECREATION PROGRAMS OFFERED IN 1997 Skating Rink Operations at three parks Pre -School Age Programs: Willy Tilly's - preschool program for 2 - 3 year olds Fox & Geesers - preschool program for 4-5 year olds Kid Kaboodle - preschool program for 3 - 5 year olds Tip Toe Tots- movement program for 3-5 year olds Barney, Boats, Balloons and Bubbles - 2-3 year olds summer program Nature Craft Children - 3-5 year olds summer program Fabulous Fours - Large motor play program for 4 year olds Grasshoppers - Fun big -ball sports for 4-5 year olds Start Smart - Large muscle and coordination games Afterschool Programs: Sports of All Sorts - afterschool program for elementary youth Bowling - afterschool program for elementary youth Make It and Wear It - afterschool craft class for elementary youth Painting Class - Craft Class Spring Training- Spring and Summer sporting activities Boot Scootin Boogie- Line Dancing Afterschool Trips to Parks and Nature Centers in the area Afterschool Track Programs - joint partnership with elementary schools Tap, Ballet and Jazz Dance Flag Football Cheerleading Holiday Crafts Create A Treat Boredom Busters - trips and activities for youth during school vacation days: Playworks and Swimming Camp Snoopy/Discovery Zone Metrodome Tour and Swimming Ski the Alps Children's Museum and Sports Spree Shrine Circus Lava Links/ Bowling Snowtubing Rollerskating Adaptive Recreation Programs - Clubs and Bowling - a partnership with school district and neighboring communities Youth Sports Programs: Girl's Hockey Skills Program Beginners Hockey Program Beginning Basketball Challenge Youth Floor Hockey Pre -Season Youth Basketball Warm-up f ? Youth Karate Instruction Middle School Age Activities: Afterschool Bowling Halloween Haunted House Express Adult Sports Programs: Adult Indoor and Outdoor Sand Volleyball Leagues Adult 3 - Man Basketball Leagues Recreational Broomball Leagues Adult Softball Leagues Senior's Programs: 55 Alive Mature Driving Courses Senior Line Dancing Class Wellness Classes: Adult Line Dancing Class Low Impact Aerobics Family Activities: Adult, Family and Youth Trips Family Turkey Shoot Swimming Programs: Waders/Waterbabies Levels I - VI Lessons Jr. Lifesaving Open Swims Pool Rentals Youth Athletic Leagues: Soccer Little Sluggers T -Ball 8 -Ball Superball Instructional Softball Jr. and Sr. Softball Athletic Camps and Clinics Basketball Camps Volleyball Clinics Color Guard Camp Football Camp Tennis Camp Summer Playground Programs: Butterflies Are Free - 4-5 year olds 1-2-3 You and Me - 1 -3rd graders Summer Fling - 1-5 graders Summer Trips:Rollerskating, Sports Spree, St. Croix River Cruise, Discovery Zone, Como Zoo Babysitting Clinic for youth 11 years and older Teen Beach Party at Lakeside Park Lakeside Park Beach Operations: Swimming Beach Water craft rentals Concessions Special Events: Beach Parties, Water Days, Day Camps, etc. Picnic reservations C ity of Mounds View Forestry Summary 1997 0 verview A deep freeze in early April resulted in severe damage on many of the City's trees. Temperatures during this period descended as low as 10°F with wind chills well below zero. The response of many tree species was bud loss, twig die -back and lost of seed crop. Recovery was quite slow for most of the affected varieties; the effects lingered on into the growing season. Some of these trees were so stressed that, as in the case of oaks, a secondary and more serious problem would surface. Here, an insect called two -lined chestnut borer and a root fungus (Armillarea) most likely accounted for as many deaths as oak wilt. Full recovery from a severe freeze event can sometimes take more than one year. The growing season itself, once in a pattern, proceeded without incident. No major storms, rainfalls or prolonged periods of dryness occurred. The usual smattering of anthracnose fungus again caused green ash trees and bur oaks to drop leaves and leaflets. These concerns, as well as, other disease and insects problems, resulted in about 250 calls from residents during the year. There was also public interest in tree preservation and tree planting. Oak wilt disease losses doubled in Mounds View in 1997. Three (3) new infection centers were identified and contained with the use of a vibratory plow. State DNR grant money made this possible as well as a half payment on all public and private diseased oak removals. orestry Highlights 1997 Students from Pinewood School (5 classes) participated in tree planting activities at Greenfield Park and on school grounds during Arbor month. The Tree City USA award was presented by the Minnesota DNR to Mounds View for the 15th consecutive year. Christmas tree recycling resulted in 2,200 Mounds View trees (34 tons) being chipped. Additional tree and shrub planting was added as screening material to Ardan Park using Ramsey County recycling funds. Continued... - • " � � :i �r ..-w �.§ r- •' `'r4': _'-,wF N- '_ _.__ .f• ••'` e . F.,• 1" �' �^ Oji �A'-t:•. 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C7p U cdU; oed .o u.❑ 3 0 C 3� a cd Cd U L.>Cd bn w a ed rx a. ° a a. ' W Q � U 0 4- rA�- •3 -n C o Cts CA � 3 a w W 3 a c O c'> p0 0 ., O p, W �I ' O U 'b al F GMo U U > ct W �`•' U 'b G, V C , x > 3 � c a� C7 �' cc cn o O U W O O Z Ccd 0 > C C w o -2:c w. ! V 4 u -O 'a CA ° c� vi '- w c '�' C. O p d ae > cc C w 3 o U w° w W a ci .0, O 0 H 18 P-1 G Parks and Recreation Department Gregory A. Mack, Director 2015 N. Van Dyke Street RAMSEY COUNTY, Maplewood, MN 55109-3796 December 10, 1997 Mr. Chuck Whiting City Administrator City of Mounds View 2401 Hwy. 10 Mounds View MN 55112 Dear Chuck, Tel: 612-748-2500 Fax: 612-748-2508 The Ramsey County Parks and Recreation Department has completed a master plan for the 4.75 -mile section of the Rice Creek North Regional Trail Corridor that is located in Ramsey County, This plan was prepared in consultation with staff of the city of Mounds View.' Prior to submittal of this plan to the Metropolitan Council in accordance with policies of its Recreation Open Space Development Guide Plan, the plan must be reviewed and subsequently approved by the governing bodies of the municipalities in which the proposed trail corridor is located. Since a segment of the Rice Creek North Trail Corridor is located within the city of Mounds View, I am requesting that the subject master plan be scheduled on the agenda of the Mounds View City Council for approval. The master plan will guide the development, management and remaining acquisition of the corridor. Twenty-five copies of the master plan are provided for distribution to the city council, city commissions and city staff. The city council's earliest attention to this matter will be appreciated. The Ramsey County Parks and Recreation Department staff will be available to attend any meetings that are scheduled to address the proposed plan. If you have any questions or require additional information, contact Ken Simons, at 748-2500, ext. 312. Sincerely, t t Gregory A. M Director GAM/jh Minnesota's First Home Rule County printed on recycled paper with am in imurn or to% postconsumer content MAKE YOUR GRAND PRESENTATION in Community Center Meeting Rooms Mounds View Community Center is able to accommodate 20 people per room, depending upon arrangements. Retractable walls allow flexibility for accommodating large groups and seminars or small groups. The large room can be divided into two, four or six meeting rooms. * Meeting rooms are rented in 2-1/2 hour blocks. * Rates are listed per room for each time block rented. Rental Rate: $24.00 Mounds View Resident: $12.00 (50% of group living in Mounds View) Business/Commercial: $45.00 Added Attractions: * Complete catering kitchen * Audio Visual equipment Foyer Area: OUNDS PVEW r o�""SS ' PartneO\h%S The Community Center open space foyer area is perfect for your pre -function or corporate exhibit area! Great for serving hors d'oevres, continental breakfasts, and socializing. For more information or to make reservations for your special event, call 717-4041. INTRODUCING........... . (Architects Drawing of MV Community Center here) MOUNDS VIEW COMMUNITY CENTER 'IVOV-LIL'IrIV3 INaA3 rIVI3:IdS HADA 2103 SNOI,LVAHaSa2I:DIVW 01 110 MOIIVHHOaNl 32IOW u03 SL$ Aupirm's PUL, At:pu3 OS$ AvpsmgZ - AmpunS aa3 uayo;lx -slaptnold lonbtl panolddv-a1djo Isll u aptnold aAA, •olqulmnt: an sootnlas fawfuq put, oajjoo -sawpovj uogolq Suualuo luioiaunuoo ino osn -aoLuos lrm1 pue iwaluo umo inoX asoogo woAa luiaads SuL, of gonol JuuSala uv, pual 111m jvgj sst;lo jo ganol E suq urooi janburq aqs -aoLu s Suualm ajuoAvj 1noA ioj sat�tpou uogoipl puE `uualsAs punos `Sui�gSrl loam m `1oog comp `alqui punol sairnua; uiool janburq aq j woou iaaatvg -Algt:Aofua put, XIgioows utu llfM ivana 1noA ains o3lutu of ouiquuoo jpjs puu juawdtnbo lunstn oTpnu `uagolnl Suumm ajaldtuoo d '05Z 01 ang WOO sdnolS altpoutut000t: AIgEltojuuoo uuo pum stuool Stu Qui puE `Suolu uotidooal `utool tanbuuq v s1ago 1aluaO 44!unuiEuoO aqZ -1aIuaO c4tununuoo MatA spunoW aqj it ju!oods uoildoow m Auowwoo spiumL, `fid krusla nm `Sutppom 1noX o3pw SlInua-d uzoo-d ioluoo X11uniximoD mOIA spunoW v/N AGpinjueS pU-u 11GpuI 06$ 011$ Arpslnq j - ArpunS tuoog,iluH SLB$ SLS$ hpinpaS SZtl$ SZS$ ,(t.pu3 091$ OOZ$ ArpsingZ - AupunS tuoog ling J NacllSa2I mm SCINnow 211v)i : S.LSOD 'IVJ NHU -slaptnold lonbtl panolddv-a1djo Isll u aptnold aAA, •olqulmnt: an sootnlas fawfuq put, oajjoo -sawpovj uogolq Suualuo luioiaunuoo ino osn -aoLuos lrm1 pue iwaluo umo inoX asoogo woAa luiaads SuL, of gonol JuuSala uv, pual 111m jvgj sst;lo jo ganol E suq urooi janburq aqs -aoLu s Suualm ajuoAvj 1noA ioj sat�tpou uogoipl puE `uualsAs punos `Sui�gSrl loam m `1oog comp `alqui punol sairnua; uiool janburq aq j woou iaaatvg -Algt:Aofua put, XIgioows utu llfM ivana 1noA ains o3lutu of ouiquuoo jpjs puu juawdtnbo lunstn oTpnu `uagolnl Suumm ajaldtuoo d '05Z 01 ang WOO sdnolS altpoutut000t: AIgEltojuuoo uuo pum stuool Stu Qui puE `Suolu uotidooal `utool tanbuuq v s1ago 1aluaO 44!unuiEuoO aqZ -1aIuaO c4tununuoo MatA spunoW aqj it ju!oods uoildoow m Auowwoo spiumL, `fid krusla nm `Sutppom 1noX o3pw SlInua-d uzoo-d ioluoo X11uniximoD mOIA spunoW PROPOSED ESTIMATE 1999 RENTAL REVENUES MOUNDS VIEW COMMUNITY CENTER Saturday Rentals: Fifty-one (5 1) Saturdays are available for 1999. Of these, it is predicted that 40 Saturday rentals will be realized for the first year of operation, 1999. A conservative estimate using the resident rental fee of $475 will result in a total revenue projection of $19,000. Friday Rentals: Fifty-one (5 1) Fridays are available for 1999. Of these, it is estimated that 27 Friday rentals will be realized for the first year of operation, 1999. A conservative estimate using the resident rental fee of $425 will result in a total revenue projection of $11,475. Thursday - Sunday Rentals: Fifty-two (52) weeks of Thursdays through Sundays are available for 1999. Of these, it is predicted that 27 days will be rented during this first year of operation, 1999. A conservative estimate using the resident rental fee of $150 will result in a total revenue projection of $4050. Total projected revenue for room rentals in 1999 is $34,525. VENDING MACHINE REVENUES It is expected that appoximately 2 snack and 2 beverage vending machines will be available in the Community Center. In addition, it is expected that 4 arcade games will be located in the teen center area. A conservative revenue projection is $2,000 / year from each machine. The estimated revenue total for 1999 from vending machines is $16,000. Estimated revenues from both rentals and vending machines is $50,545. mnsc n Super Rink Park & Recreation Directors Meeting # 6 9:00 A.M. NSC Conference Room Welcome & Introductions <<. Update of Columbia Arena Events A. Adult Hockey Leagues B. Youth/ High School C. Figure Skating D. Ice Show III. Update Super Rink Schedule & Future Plans A. Super Skaters B. Kids Day C. Tournaments D. Common Programs IV. Job Descriptions A. C ity B. Youth Association C. MASC/NSC V. Current Marketing Projects A. Adult Women's Hockey league/instruction B. Adult Men's Hockey league C. Skating Lessons MINNESOTA AMATEUR SPORTS COMMISSION 1700 105th Avenue NE • Blaine, Minnesota 55449—'500 - 612/785-5630 - fax 6121785-5699 - too 612/297-5353 An Eoua1 C000rlunlry Emj;icier n CD RAN > D -Dm r- Cl) -<cn o000 'ao � � (D =N 0 � � r rte. � CD o M cD —1 co o CD Z cn Z cQ cn _! 23C!) ,'< = CD ° o C) CD C) m CD (p r = 0 -< cn cn � � W Z(D cn `< �- SCD cQ C/)`< CD �' CD C) -n CO CD CD ' _ Cn CO F. -Vn-b0T Ccn-ncr�>Z-0 CD C �. a �' W'R. ° -oa ; 2) -i- CL :3 sv p CD cQ —E CD :' CD CD 0 = CD — a' 3 Q a: O c Q. CD �'' Cn CD m CD � 3 -v 7 0 cn 0 cn CD N CD ��� 2) CD �(MCDcn �_�� :3 -0 7 �� Dc1�T - D o� a -c p p -*� �c C< 'Q O Q OCL (Q 3 3 = 0`< CD n _-CD C) N� < CD (Cn.�D n w �' CD Qx. = CD FD O CD - cn (CD 3 � CD � X' CD o co CD r- M CD 3 cD -.•, 2) En �- (Q (Q. C: ca cn cn 0 - CD w 0 a SCD c �3 cn CD "=CD <� CD CD cn W cD o_ n CD RAN /Y\A'St n Draft Super Skaters What: An after school program for kids to teach them to skate, and [hen introduce them into ice hockev, figure skating and speed skating. Who: For all 1st grade through 6th grade Mrls and boys whose elementary school is within a 20 minute drive of the Super Rink. A special emphasis will be made on children - especially those with limited financial resources. When: Spring of 1999 two sessions. 6 weeks. 1) March 1 through April 15. 2) April 16 through May 30. The sessions will be approximately 3:30 to 4:30, 2 times a week. Where: NSC Super Rink 1700 105th. Ave. Blaine. MN 55449 Supported by Super Rink member communities and affiliated communities: Blaine Arden Hills Mounds View Centennial Shoreview New Brighton Coon Rapids Anoka County Ramsey County And potentially the iVlighty Kids grant program. MINNESOTA AMATEUR SPORTS COMMISSION 1700 705th Avenue NE • Blaine. Minnesota 55449-4500 • 612/785-5630 • fax 6',2/785-5699 • tdd 612/297-5353 An Equal Opporrunrry E.morover BOYS ANNOUNCING 1998 SPRING AND FALL HIGH SCHOOL HOCKEY LEAGUES AT COLUMBIA ARENAS* LEAGUE FEATURES: -GAME ANNOUNCERS -PLAYER/GOALIE STATS -SMALLER TEAM ROSTERS -H.S. CERTIFIED REFS -PLATINUM & GOLD DIVISIONS GIRLS -1 1/2 HOUR GAMES -LG. SUPERVISORS -SCOREKEEPERS -ZERO TOLERANCE -12 LEAGUE GAMES FOR FURTHER INFORMATION CALL NATIONAL SPORTS CENTER ICE SPORTS DEPARTMENT AT 785-3687. *GAMES PLAYED PRIMARILY AT COLUMBIA ARENAS. SECONDARY ARENAS USED INCLUDE: ROSEVILLE, THE NEW HIGHLAND AND NEW BROOKLYN PARK. DRIVING DISTANCE TAKEN INTO CONSIDERATION FOR THOSE TEAMS DRIVING FURTHEST. P?�4� vk o� December 5, 1997 CITY OF ARDEN HILLS 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 Mary Saarion Mounds View Parks and Recreation Director 2401 Hwy 10 Mounds View, MN 55112 Dear Mary: When the Mayors, Managers, Parks and Recreation Directors, and School District Officials met on October 21 to discuss the results of the Facility Needs Study, the direction was to move forward with developing a possible concept plan. The City of Arden Hills has agreed to take the lead in this endeavor. However, we need the commitment of support from the other cities and the school district before we expend any funds. The Arden Hills City Council passed a resolution that supports developing the concept plan and having Arden Hills take the lead role. We would like all of the participating parties to pass a similar resolution. If it is not possible to get this item on your agenda within the next week or two, please send me a tetter of support. The letter and resolution should support the idea of a joint facility (Iocation undetermined at this time) and commit to reimburse Arden Hills for a portion of the money expended to develop concept plans. Our resolution states that the concept plan at this time would not exceed $10,000. Thus, each party would be responsible for a maximum of $2,000. Please call me at 633-5676 if you have any questions. I would like to get started on this, but I cannot start until I have a commitment from all cities. The intent is to review the concept pian at the next scheduled meeting with the Mayors, Managers, and Parks and Recreation Directors on January 20, 1998. Sincer , Cindy Walsh Parks and Recreation Director cc: Chuck Whiting, Mounds View City Manager- PHONE: anager PHONE: 1612) 633-5676 • FAX 16121 633-7639 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS RESOLUTION NO. 97-58 A RESOLUTION SUPPORTING THE CITY OF ARDEN HILLS TAKING THE LEAD ROLE IN DEVELOPING A CONCEPT PLAN FOR A MULTI -CITY ATHLETIC FACILITY ON THE TCAAP PROPERTY WHEREAS, the Cities of Arden Hills, Mounds View, New Brighton, Shoreview, and the Mounds View School District have worked with the area youth associations to put together an Athletic Facility Needs Study; and WHEREAS, the Facility Needs Study identifies the lack of current athletic facilities in the four (4) cities and for school district activities; and WHEREAS, the Parks and Recreation Directors and City Administrators from the four (4) Cities met with the District 962[ Superintendent, Community Ed Director, and School Board Chair to discuss the need for athletic facilities; and WHEREAS, the only areas of land which have been identified that are large enough to construct facility to address all of the needs identified are the U of M property in Shoreview and the TCAAP property in Arden Hills; and WHEREAS, it was the consensus of representatives from each of the agencies identified above that the TCAAP property was the best place to put a joint facility; and WHEREAS, the reutilization plan completed by the Vento Committee identifies an area of TCAAP for such joint park facilities; and WHEREAS, since TCAAP is located in Arden Hills, all parties agree that the City of Arden Hills would be the most appropriate agency to take the lead in developing concept plans; and WHEREAS, the other cities have indicated that they would reimburse Arden Hills for any consultant fees incurred as a result of the completion of the plan; and WHEREAS, the Cities have met with the local youth associations to seek additional reimbursement from their organizations; and WHEREAS, the cost to complete the concept plans would not exceed a maximum of $10,000. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City of Arden Hills will be taking the lead rote in designing a concept plan for a lvlulti-City Athletic Facility ori the TCAAP property. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 24TH DAY OF NOVEMBER, 1997. Z 115;7 Dt�L�NKIS PR08ST, MAYOR ATTEST: �lI _ gPU TSINGER, CITY ADMINISTRATOR of the Director of Community Development. Our CD Director Rick Jopke does have economic development experience and would do well in overseeing this position and having it contribute to community development efforts. Three things to keep in mind however, first, with the Iower level pay will likely come a less experienced individual. That could be overcome with Rick's experience. Second, the administrative support I currently receive would not be available, meaning either it is no longer present or it is replaced with someone like an intern. The last intern with the city was paid $10 an hour with no benefits. And third, this option can mean more responsibility for the CD Director which may lead to a need to reevaluate his position and pay. Option 3: Rather than placing the emphasis on economic development, create an assistant city administrator position whose duties amongst others is to manage economic development work. One duty that will need to be performed for any of the three options is to staff the needs of the EDC and EDA. The type of individual that will likely apply for this position will be more of an administrative type (such as myself). One aspect of this approach would be to create more of a management team approach to economic development amongst the city administrator, community development director and assistant. It likely offers the most flexibility in utilizing the skills of any given applicant, but may be harder to defend in the long run if given hard scrutiny in budgeting. The salary range could be set anywhere between $35,000 to $60,000, depending on expectations and commitment to policy objectives. I think the key thing here for the Council to consider, if something other than what is in place now were to be looked at, is just what is the desired outcome for the City in working in economic development. These three options, four if an intern option is considered, reflect policy priorities more than anything else. My preference is to find the best person available to meet the needs of the community and Council. Item 8 - Discussion of 1998 Council Board Appointments: A list of board and commission openings is enclosed, as well as Council position liaisons. The Council should attempt to assign the liaisons quickly in order to begin meeting with the respective boards in January. Item 9 - Cable TV Franchise Agreement Extension: This is the same extension that was done a couple of months ago. Tom Creighton's letter explains the need to do it again. With Council permission, I will add to the consent agenda for January 12. Item 10 - Multi -City Athletic Facility: Back earlier in the fall the mayor, myself and Mary Saarion were invited to a discussion with the other cities in the school district and the school district. The meeting outlined the school's need for more athletic facilities and the proposition was made to have the cities collaborate in finding a site, possibly contributing to facility construction and participating in joint programming. The Iogical site is somewhere on the arsenal property. While I have some concerns about the approach, the City of Arden Bills is offering to take some type of lead on this with monetary help from the other communities. Rather than decide whether to contribute now or not (it is not specifically in the budget), my suggestion is to continue to participate in the joint meetings. A second one will likely come up in January. I am a little concerned about being swept into something that may require a financial -commitment without consideration being given to the commercial development potential of such a facility. I asked about this at the first meeting and definitely given the impression that such concerns may not be appropriate with facilitiEs that are meant to cater to families and children. While I have no disagreement with that, there will likely be some economical benefit to the community and our assessment of that should be taken into account. Otherwise there is little question the area can use more facilities, but I would be interested in knowing further where the funds are to come from. Council attention to this issue would be helpful. Item 12 - Preparation Materials for Council Retreat: Don Salverda has been in contact with each of you and myself. His proposal for a program on January 24 is enclosed. I put together a memo of my thoughts as well that can be taken or left for what they are worth. There is no need to do anything on Monday with this. Item 13 - Golf Course Project: I asked John Hammerschmidt to update the Council on the lighting project and other efforts he is working on out at the golf course. Items 14 and 15 - Golf Course Litigation Status and Collective Bargaining Agreements Status - Closed Session: I thought this would be a good time to update the Council on these two items in a closed session. It shouldn't take too long. I will be back in the office on Monday. Have a Happy New Year's Day and a good weekend. CITY OF MOUNDS VIEW DEPARTMENT OF PARKS, RECREATION AND FORESTRY The park facilities of the City of Mounds View are provided for the wholesome leisure time pursuits of all residents. Correspondingly, certain policies are needed to insure the proper use and control of facilities so that all people may equally enjoy them. A. No permits for usage of ball diamonds will be issued before fields have been maintained for safe use, usually in early April weather permitting. B. Permits will be issued only to city residents; civic groups and organizations whose use of ball diamonds benefits a civic purpose or furthers the recreation of Mounds View residents; and to recognized teams in City sponsored or sanctioned leagues. (SEE PARK FACILITY USE PERMIT & RESERVATION POLICY) C. Permits will be issued for approved games or activities primarily, and for practices or workouts when fields are available. NOTE: If permits are authorized for practices, requesting groups, organizations, or teams may only reserve a maximum of two practices/week for no more than 1 hour each practice. These users must relinquish the field when their time expires if another permit has been issued for the time immediately following. A team can reserve practice fields only up to one week in advance. D. The use of ballfields (as well as all park facilities) is subject to rules and regulations defined in the City Code. A. Permits for softball tournaments will be issued by the Parks and Recreation Department to: 1. City Residents 2. Civic groups and organizations whose tournament would benefit the citizens of Mounds View. 3. Softball teams who play in the City sponsored league. No teams from leagues other than those sponsored by the Mounds View Parks, Recreation and Forestry Department are eligible to conduct tournaments in Mounds View, - unless they are comprised of at least 75 percent Mounds View residents. 1 B. Tournament must meet the following requirements: 1. All softball tournaments must be sanctioned MRPA/USSSA. 2. All softball tournaments must be umpired by certified MRPA/USSSA umpries. 3. All participating tournament teams must be sanctioned MRPA/USSSA teams. C. Any tournament whose profit does not specifically go to support a civic purpose or benefit the general citizenry will be charged user fees: 1. $50.00 per day per field. 2. $100.00 clean-up/ damage deposit for the entire park, plus use of bases and chalkier. Returned if everything is left orderly and in good working condition. 3. $40.00 MRPA/USSSA tournament sanction fee if not already sanctioned. Need proof if tournament is sanctioned before the time of this application. 4. $50.00 deposit for keys checked out, refundable upon key check-in. 5. Use of Silverview Picnic shelter - $2Q,nQ fnr residents, & $50.00 for non-residents. (See Picnic shelter Reservation Policy) 6. Food concession permit only is $25.00/tournament per site. 7. $4.00 per bag of chalk. 8. $15.00 per hour for the use of the City Hall Field Lights. All equipment must be picked up at the maintenance garage, Monday through Friday, between 8:00 a.m. and 3:00 p.m. at a pre -arranged time by calling 784-3055. All equipment must be returned the Monday following the tournament. A late fee of $25.00/day will be charged if returned later than Monday morning. If equipment is damaged due to negligence, the tournament sponsor will be held responsible for all damages. D. Food and beverage permits must be applied for at least ten days before the tournament and must be approved by the Director of Parks, Recreation and Forestry. The fee is $25.00/tournament per site. E. All user fees must be deposited with the City two weeks before the tournament. F. Individuals responsible for tournament MUST have in their possession a signed, written use permit specifying which fields will be used. G. Games must not begin before 8:00 a.m., City Ordinance states that City parks close at 10:00 p.m. H. Per City Council action, a $5.00 fee must be charged for all checks returned by the bank for any reason. All checks must be accompanied by proper identification. 2 I. All tournament requests will be handled on a first-come, first -serve basis. If a request is received for the same weekend, at the same time, the priorities would be as follows: 1. City Residents 2. Civic groups and organizations whose tournaments would benefit a civic purpose. 3. City sponsored league teams who have the most senio 4. Other City sponsored league teams. rity. J. Neither Tickets nor entrance fee shall be charged to tournament spectators. K. The tournament sponsors are responsible for the conduct of teams in the tournament including: 1. Parking - Vehicles are prohibited from parking on park grass. 2. Glass - Glass bottles are prohibited in the parks. 3. Littering - Littering is prohibited. 4. Vandalism - Vandalism is prohibited and subject to fines and/or prosecution. 5. Alcohol - No alcoholic beverages are permitted in the parks. 6. Behavior - Unsportsmanlike behavior is prohibited. Offenders are subject to automatic removal from game after a warning and forfeiture of team after second team offense. 3 Park Facility Use Permit and Reservation Policy for the City of Mounds View 1. Park facilities under the management of the City of Mounds View are first and foremost available for use to all residents of the City of Mounds View and to those persons who are registered and participating in programs sponsored by the City of Mounds View. 2. Practice permits can be obtained by residents and coaches of Mounds View leagues. Each practice permit given out by the Parks and Recreation Dept. will only be one hour in length. A resident or a coach is only allowed to have two permits in one weeks time. Residents and coaches can reserve their practice times by calling or stopping in the office. The permits must be picked up before a team is allowed to use the field. 3. All athletic associations or organizations must follow the these guidelines for the use of City athletic facilities: a. Facilities are reserved on a percentage basis relative to the number of Mounds View residents participating in the program. Before athletic facilities will be assigned, a list of participants must be received. b. The City of Mounds View will coordinate associations needs and desires with a representative of the association that is also a resident of the City of Mounds View. C. All associations using City athletic facilities shall schedule Mounds View players or teams to be playing on Mounds View facilities to the greatest extent possible, to ensure that Mounds View residents have the benefit of playing on Mounds View facilities. d. Leagues or teams from other city leagues and not sponsored by the City of Mounds View will not be granted a permit for use of Mounds View athletic facilities. 4. All picnic reservations will be offered to the public with a written request if requested before April Ist of each year. After April Ist of each year a reservation can be processed over the telephone. All those requesting a picnic reservation must complete a form describing the user group and providing information such as times, dates, type of groups, function, facility uses, etc. Payment of the reservation deposit or fee must be received before the picnic date. Non-residents are required to pay a higher fee than residents of the City of Mounds View. S. Other facility reservations such as horseshoe courts, basketball courts, sand volleyball courts and tennis courts will be reserved or granted permits on an individual basis, ensuring that those requesting qualify as a resident, picnic reservation or City sponsored program participant. 6. Athletic facilities can be scheduled and used for tournaments but must pay the fees described in the tournament reservation form. 7. All athletic field and park facilities are reserved and permits granted at the discretion of the Parks, Recreation & Forestry Department staff. Any infraction of the rules will dismiss a particular group or individual from continued reservations or permits for use of the facilities. The park facilities for the City of Mounds View residents are available for use by all persons of the City of Mounds View. The Mounds View Parks, Recreation & Forestry Department is responsible for managing these facilities in order to provide all residents the opportunity to use the facilities. All groups include individual residents, youth instructional program, adult leagues, several athletic association, church groups, business and merchant groups, school groups and senior citizens. All groups are requested to be responsible in their behavior and use of park facilities. Play hard, play safe, have funl Adopted by the Parks and Recreation Commission City of Mounds View 1204.01 CHAPTER 1204 PUBLIC PARKS AND PLAYGROUNDS SECTION: 1204.01: Land Acquisitions 1204.02: Dedication of Lands 1204.02 1204.01: LAND ACQUISITIONS: Where a proposed park, playground, school site or other public site, as shown on the Comprehensive Plan or Open Space Master Plan, is embraced in part or in whole by the boundary of a proposed subdivision and such public sites are not dedicated to the Municipality or Board of Education, such public ground shall be reserved and no action taken toward approval of a subdivision for a period not to exceed ninety (90) days to allow the Council or Board of Education the opportunity to consider and take action toward acquisition of such public ground or park by purchase or other means. (1988 Code §42.12) 1204.02: DEDICATION OF LANDS: Subd. 1. Dedication Required: a. Pursuant to Minnesota Statutes 462.358, in all subdivisions to be developed for residential, commercial, industrial or other uses or as a planned development which includes residential, commercial and industrial uses or any combination thereof, a reasonable portion of each proposed subdivision shall be dedicated to the public for public use as parks, playgrounds, public open space, wetlands or storm water holding areas or ponds or, at the option of the Municipality and at its sole discretion, that the subdivider contribute an equivalent amount in cash based on the fair market value of the undeveloped land. (Ord. 474, 9-25-89) b. -Cash payments so received shall be placed in a special fund` and used only for the acquisition of land for parks, playgrounds, public open space and storm water holding areas or ponds, development of existing park and playground sites, public open space and storm water holding areas or ponds and debt retirement in connection with land previously acquired For such public purposes. Expenses incurred by the City in acquiring said cash dedication, may be deducted from said dedication before it is deposited in the Park and Playground Fund. See Section 203.06 of this Code. City of Mounds View 1204.02 1204.02 (Rev. 97) c. The Municipality, at its sole discretion, may take into consideration the open space, park, recreational or common areas and facilities which the subdivider has provided for the exclusive use of the residents of the subdivision; except, that storm water holding areas or ponds, whether required by the Municipality or any other regulatory body, may not be taken into consideration. Subd. 2. Determination of Dedication Procedure: Upon receipt of a qualifying subdivision, the Council shall refer it to the Parks and Recreation Commission. Said Commission shall report to the Council its dedication recommendation. Upon receipt of the recommendation, the Council shall call for either a land dedication or a cash payment, in ci7e, location or amount- as it determines. The Council may require a professional appraisal to determine market value for purposes of a cash payment. Subd. 3. Credit for Existing Single -Family Dwelling: The subdivider of any parcel of land shall receive a credit for an existing single-family dwelling unit by excluding the acreage of the occupied parcel remaining after subdivision from the computation of dwelling units per acre if the parcel of land is zoned for single-family residence and has located thereon one single-family dwelling. Subd. 4. Dedication for Residential Lands: The subdivider of any tract of land which is to be developed for residential uses shall dedicate to the public for public use as parks, playgrounds, public open space or storm water holding areas or ponds, that dollar value of the tract to be subdivided, which corresponds with the applicable size of the subdivision in the following schedule: Cash Dedication Subdivision Size Per Acre Residential uses on parcel(s) with a 5% of market total area of less than one acre value of land Residential uses on parcel(s) with- a 10% of market total area of one acre or greater value of land (Ord. 604, 1997) Subd. 5. Dedication for Commercial and Industrial Lands: The subdivider of any tract of land which is to be developed for commercial and industrial uses shall dedicate to the public for public use as parks, playgrounds, public open space or storm water holding areas or ponds, ten percent (10%) of the land of the proposed subdivision or, at the option of the Municipality, an equivalent of cash equal to ten percent (10%) of the market value of the land at the time of the subdivision. (Ord. 604, 1997) I See Chapter 405 of this Code. City of Mounds View 1204.02 1204.02 (Rev. 97) Subd. 6. Dedication for Re -Subdivision: For any subdivision of a parcel on which a cash dedication for parks has previously been made but on which an additional cash dedication is required due to re -subdivision, the amount of cash dedication required on the re -subdivided parcel(s) to be developed for residential uses shall be based on the market value of the land at the time of re -subdivision based on the schedule set forth in subdivision 4 of this Section less any applicable credit for the prior cash dedication. The amount of cash dedication required on the re -subdivided parcel(s) to be developed for commercial or industrial uses shall be based on ten percent (10%) of the market value of the land at the time of re -subdivision less any applicable credit for the prior cash dedication. (1988 Code §42.13) (Ord. 604, 1997) City of Mounds View ,40 1997 Park Dedicat Albert Lea Alexandria Apple Valley Arden Hills Austin Becker Blaine Bloomington Brainerd Brooklyn Park Buffalo Chanhassen Cottage Grove Eden Prairie Edina Falcon Heights Farmington ' den Valley F1«stings Hutchinson Inver Grove Hts Lakeville Little Canada Maple 'Grove Mounds View New Brighton Owatonna Pip_estone Plymouth Prior Lake Robbinsdale Rochester Roseville S. St. Paul Savage Shakopee _Spring Lake Pk St. Cloud Vadnais Hts N" ",ite Bear Lake ..odbury 7 • Park Planning & Design • Landscape Architecture • Land Use Planning and Design • Public Communications Population 18200 Residential Dedication 1 ac/54 units or value Satisfied Why not satisfied 8300 5% value/land 1 42000 9600 O/. value/land 2000/ac 6-10% value/land 1 3 2 too lowal? 22000 1500 42000 86912 formula .008 ac/unit 10% value/land 5-18% land or $/unit 10% land or $1 ersan 4 4 2 ell trail fe? e? too low/admin/legal? $/unit 3 13500 60000 10% value/land $/unit 2 3 17000 10% land or $/unit 9000 19000 28500 $/unit 10% land or $/unit 10% land + 150/unit _'t 4 3 2 too low admin 5 23600 $/unit 1 3.5 3 unfair 60000 10% value/land 50000 10% value/land 48000 8% value/land 2 5400 8-10% value/land 2 9000 12.5% value/land 3 28000 $/unit 3 too low 21000 10% value/land 4 17000 10% land or $/unit 1 too low/no CI$ 13000 7.5-12% land or $/unit 5 too low 26000 5-30% land or $/unit 3 too low/unfair 37000 10% valuelland 4 too low 9500 5% value or 10% land 2 42000 10% land or $/unit 4 35000 $3001person 3 12500 5%110°/° value/land 3 22000 10% value/land 20100 none/negotiated 2 4500 _ 5% value/land 60000 10% valuelland 3 admin it/legal? unfair/legal? 13500 10% value/land 13001ac 3 too 3 17000 7-12% land or $/unit 14400 2 ac/100 units 1 70000 6-14% value/land 4 too low/admin/legal? 34500 10% of land or set fee 4 too low/legal?/no CI$ admin 20500 none 2 15000 10% value/land 14000 $/unit 3 7000 $/unit 3 too low/unfair 58500 5-16% value/land 3 res. too low/unfair/ no C/I $ 12500 9-20% or $500-550/unit 5 $550 too IoW 25000 $/unit 3 CA too low 3 37000 10% -value/land 3 too low/unfair yes =1 not = 5