HomeMy WebLinkAbout04/23/1998MOUNDS VIEW PARKS AND RECREATION COMMISSION
MEETING AGENDA
Thursday, April 23, 1998
6:30 p.m.
City Hall, Conference Room B
REVISED
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF MINUTES
4. DISCUSSION OF NEED FOR POLICY REGARDING FEES AND GOALS OF
RECREATIONAL YOUTH SPORTS INCLUDING PHILOSOPHY, GOALS,
REGULATIONS FOR FINANCIAL GAIN FOR COACHES/INSTRUCTORS.
5. UPDATE REGARDING SILVER ESTATES FINAL PLAT AND PARK DEDICATION
FEES.
6. SPRING LAKE PARK KNOLL SUBDIVISION REVIEW.
7. THEATER PROJECT REVEIW
8. DISCUSSION REGARDING COSTS, FEES AND USE OF SCHOOLS - AMOUNT
OF SUBSIDIZATION TO IBA AND PLANS FOR PROGRAM SHIFTS TO THE
COMMUNITY CENTER.
9. DISCUSSION/RECOMMENDATION FOR CONTRACTUAL BEVERAGE SERVICE
FOR COMMUNITY CENTER/GOLF COURSE
10, ADULTIYOUTH SOFTBALL & BASEBALL PARTICIPATION UPDATE AND NEW
SUMMER PROGRAMS.
11. INTRODUCE YOUTH COMMISSION CONCEPT USING COLUMBIA HEIGHTS
PROGRAM AS AN EXAMPLE.
12. PARK OPEN SPACE/NATURE AREA PLANS FOR FUTURE USE& ISSUES
13. ADJOURNMENT
MOUNDS VIEW PARKS AND RECREATION COMMISSION
MEETING MINUTES
Thursday, April 23, 1998
City Hall, 6:30 p.m.
CALL TO
ORDER: Chair Silvis called the meeting to order.
ROLL CALL: All members were present. Also present, Director Saarion and Mr. & Mrs.
Charles Schultz.
APPROVAL OF
MINUTES: Commissioner Stevenson made a motion, seconded by Commissioner
Dentz to approve the minutes of February 26, 1998. Motion passed
unanimously.
COACHES
CLINICS -
POLICY:
SILVER ESTATES
PARK DED. FEE:
SPRING LK PK
KNOLL PARK
Staff asked Commissioners whether or not they would like staff to control
Coaches Clinics so that cost and revenues to coaches, along with
recruitment practices are monitored so that children/youth athletes are not
being taken advantage of. Commissioners, upon review of recent
inappropriate clinic planning, requested staff to evaluate and administer
coaches clinics so that they were designed to be advantageous and
beneficial to youth, and not a revenue source for coaches. Commissioner
Long made a motion, seconded by Commissioner Benz to request staff
to formulate guidelines for programs that are instructed by school
district coaches. Motion was passed unanimously.
This item was simply to inform the Commission that the Silver Estates
project will provide a revenue of $68,400 in Park Dedication Fees.
Commissioners and staff will need to prioritize park capital improvements
for the 1999 budget.
DED. FEES: Mr. & Mrs. Schultz attended the meeting requesting the Parks and
Recreation Commission to recommend a reduced park dedication fee for
their lot sub -division. Commissioner Stevenson informed the Parks and
Recreation Commissioners that the Planning Commission had asked the
Parks & Recreation Commission to review this first case using the new
Ordinance (whose revision was suggested by the Planning Department and
City Attorney) which increased Park Dedication Fees for residential
subdivisions to be more consistent commercial and in comparison to other
cities. Because this is the first case, Commissioners felt that it was
inappropriate to recommend negotiation of the Park Dedication fee as
outlined in the newly revised ordinance. Commissioner Starr made a
motion, seconded by Commissioner Dentz that the Commission
recommend that the City Council hold firm to the newly revised Park
Dedication Ordinance and administer it as written. Motion passed
unanimously.
THEATER
PROJECT
REVIEW: As requested by the Department of Community Development, the Parks &
Recreation Commissioners were asked to review and provide comment
regarding the Theater project plans. The plan was reviewed and current
updates regarding the signal light on Hwy 10 were discussed.
Commissioners were concerned that the project was in jeopardy because of
the threat that MNDOT will repeal former approval of the signal light on
Hwy 10 which is important to the development of the Theater project.
Commissioners recommended that City Council members approve the
funding of the signal light if need be with the expectation that the City
would be able to recoup revenues in property taxes and potential
development along Highway 10 to cover the cost of the signal light. In
addition, Commissioners discussed possible second entry/exit and
unanimously agreed that the best spot for another entry/exit is along
County Road H2 next to Donatelles.
SCHOOL COOK.
FEES: Director Saarion informed the Parks and Recreation Commission that
school fees for wages of School Coordinators exceeded the budget by over
$1,000. The increase was due to the increased use by Irondale Basketball
Association. Director Saarion requested direction from the Commission
regarding use by IBA and whether or not to require IBA to cover the cost
of monies that exceed the budget. Director Saarion informed the
Commission that IBA uses over 2/3's of the budget for School use fees.
Commissioners replied that the IBA is serving many youth of the
community with a beneficial program.
BEVERAGE
PROPOSAL FOR
COMM CNTR: Director Saarion reviewed the information prepared by Finance Director
Kessel regarding proposals for supplying beverage services for both the
Golf Course and the Community Center. Commissioner Benz made a
r� motion seconded by Commissioner Starr to recommend the City Council
award the beverage contract to Coke Motion passed S ayes and 2 nays.
The two nays explained that they personally preferred drinking Pepsi rather
than Coke.
ATHLETIC
UPDATE: Director Saarion informed the Commission that there were many fewer
adult softball teams returning from prior years to play in leagues this year.
The reason for this decrease is unknown. Seasonal staff person Jenny
Olson has spent time evaluating the program and receiving feedback from
team managers. Some have indicated that they prefer a double header
schedule of games, others prefer more exciting league play to include
tournaments and playoffs. Jenny will be devoting much of her time this
summer evaluating the programs and providing recommendation for next
year's program.
Director Saarion also informed the Commission that she had received more
than usual numbers of adult soccer field use requests. It seems that adult
soccer leagues are increasing and that adult teams must find their own
home game fields. Because soccer fields are in high demand, there is not
enough larger adult fields to meet the current demand. This is an issue that
is being discussed in the athletic facility coalition with the school district
and neighboring communities.
YOUTH COMM.
CONCEPT: Director Saarion informed the Commission of a Youth Commission that
Mayor McCarty wishes to initiate in the coming year. Columbia Heights
has a model program which can be reviewed for possible implementation.
The program would give youth the opportunity to organize and initiate
action, activities, and programs that address youth issues and concerns.
This program is a hands-on learning experience for youth to develop
community activism and make positive changes. Commissioners asked for
more information. Director Saarion replied that she would provide more
information materials and schedule a presentation by the Columbia Heights
participants of this model program.
PARK OPEN
SPACE: Director Saarion requested Commissioners regarding future use of the
open space park dedicated land between the golf course and Sysco. The
Commission had earlier decided to delay planning until Coral Sea St.
became completely developed so that plans could take into consideration
the drainage needs of development. It was affirmed that Commissioners
expect this open space to be preserved as open space park land, to provide
opportunity for community residents a place to walk trails, sit and enjoy
nature.
ALCOHOL IN
PARKS: Director Saarion informed the Commission of the request by the Mounds
View Festival, Incorporated to hold a beer gardens at the Festival this
summer. Director Saarion informed the Commissioners that currently the
Park Ordinance prohibits all alcohol in all city parks. For this reason an
ordinance change is required to allow a beer garden at City Hall Park
during Festival. Commissioner Stevenson made a motion, seconded by
Commissioner Long recommending that ordinance revision be written
to allow alcohol in City Hall Park only for Festival in the Park event
Motion passed unanimously.
ADJOURNMENT: Commissioner MacDonald made a motion, seconded by Commissioner
Dentz to adjourn the meeting. Motion passed unanimously.
OUNDS
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firers ' PartnQrSh%QS
April 16, 1998
Good Day:
Phone: (612) 717-4000
Fax: (612) 784-3462
I have enclosed a revised agenda for the April 23 Parks and Recreation Commission meeting
including an additional item # 9 regarding contractual beverage services for the Community
Center. Enclosed is the item staff report. See you on the 23rd!!
Sincerely, •
Mary Saarion, Director
Parks, Recreation & Forestry
2401 Highway 10 • Mounds View, MN 55112-1499
SCJ1f INK ,,,,
Equal Opportunity Employer
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interoffice
M E M O R A N D U M
to: Parks and Recreation Commissioners
from: Mary Saarion
subject: Bids for beverage service for Community Center & possibly park locations
date: April 16, 1998
Finance Director Bruce Kessel has received two proposals for vending machine beverage services
for the Community Center. The Bridges Golf Course also contracts for beverage services.
Combining both the needs of the Community Center and The Bridges Golf Course provides for a
better bid proposal and therefore exclusive service contracts have been looked into for the best
"bang for the buck". Both Pepsi Cola and Coke Cola submitted proposals. The bid highlights are
listed in the attached information sheet prepared by Bruce Kessel.
It is requested that the Parks and Recreation Commission provide a recommendation for the bid
award. I would like the Commission to discuss this issue at the April 23 Parks and Recreation
Commission meeting so that your recommendation can be noted in the memo to be presented to
the City Council.
History
The revenue projections for the Community Center included income from vending machines.
The plans have a dedicated area for approximately eight vending machines. While the actual
types of vending have not been finalized, it is anticipated that approximately four of the
machines will be for soft drinks.
At the present time, the golf course sells soft drink products and City Hall has two soft drink
vending machines.
Several weeks ago, we contacted Coca Cola and Pepsi to determine whether they could provide
any discounts based upon our existing volume and the anticipated volume Brom the Community
Center. Both vendors indicated that they could provide discounts and incentives from standard
pricing if we would enter into an agreement to only sell their product for a period of time. I
requested pricing based upon three scenarios: 1) the City and Community Center, 2) the golf
course; and 3) the City, Community Center, and golf course. On April 8th, both Coke and Pepsi
made proposals.
Highlights of proposals
Benefits:
• Both vendors have a full range of products available including soft drinks, bottled water,
ice tea, sports drinks, and juices.
° Both provide free vending machines and coolers.
• Both proposals would like to consider installing a vending machine outside at several of
the City parks; after several months or the first year, they would evaluate whether it was
worthwhile continuing this service in future periods.
• Both vendors would provide some free product for the City to use or sell as it saw fit.
Coke would provide 100 cases per year for both the City and the golf course for a total of
200 cases per year. Pepsi would provide 25 cases per year.
• Both vendors would provide up -front rebates or incentives. Coke would provide $10,000
for just the City portion, 510,000 for just the golf course portion, or for scenario 3) above,
it would provide $10,000 to the City and $12,000 to the golf course for a total of $22,040.
Pepsi would provide $2,000 for just the City portion, $1,500 for just the gTholf course
portion, or for scenario 3) above, the sum of the two options or .$3,500. e money could
be used as we saw tit. On the City side, one item that was discussed was an electronic
message board; Coke indicated that while they would like the City to consider a small
Coke logo on the sign, it would not be required.
Both provide some marketing assistance. Coke would provide $100 per year for both the
City and golf course in Coke merchandise; we could pick the items and use them as we
saw fit; total value $1,000. In addition, Coke would provide umbrellas for tables on the
patio at golf course. Pepsi would provide umbrellas for the golf course and could do tie
ins to recreation programs such as trips to Valley Fair, Camp Snoopy, Timberwolves,
Twins.
• On full service vending machines (vendor fills machines and sends City a commission
check), Coke would pay a 35% commission on sales while Pepsi would pay a
commission of 30% to 36%. Based upon estimated sales, Pepsi's proposal would provide
an additional $250 per year for scenario 3) above.
For areas where we would fill the machines or sell it directly (on beverage cart at the golf
course), Pepsi would discount its product by approximately 10%. Estimated annual
savings $1,600 per year or $8,000 over the life of the contract.
Pepsi would provide a $1,000 incentive to be used towards the purchase of a beverage
cart at the golf course. We could purchase a cart from any vendor and the $1,000 would
be applied towards the best deal we could get from them. We would be required to put a
Pepsi emblem on the cart.
Requirements:
• The City and/or golf course would agree to exclusively sell the product from the vendor
selected during the term of the contract.
• Pepsi requires that for the golf course, its Pepsi Globe logo be placed on all programs,
menus, signs, banners and other correspondence.
Other information
Staff has reviewed and discussed the proposals:
The golf course has limited space and from a practical standpoint can not carry a full line of one
vendor let alone two vendors. In the past, it has carried some products from both Coke and Pepsi
and expressed some concerns relating to being exclusive with one vendor since their product are
not identical. After reviewing both proposals, the golf course personnel feel that Coke proposal's
benefits far out ways any negative impact from not being able to offer any Pepsi products.
The proposal was discussed with department heads and several employees at City Hall regarding
the impact of offering only one vendor's product. It seems most employees were indifferent,
especially if the types of product would be expanded, i.e. bottled water, ice tea, etc. Since we
would no longer have both Coke and Pepsi in both regular and diet, etc., a wider range of
products could be offered.
For the Community Center and the outside parks, the Park and Recreation Commission met to
discuss the issue.
Recommendation
MHBO
•a Phone: (612) 717-4000
A.A Q �� Fax: (612) 784-3462
~°Bross PartnP- '' S
April 15, 1998
Dear Parks and Recreation Commissioners:
There are a few additions to the April agenda, and therefore I have enclosed a new agenda. The
Community Development Department has requested the Parks and Recreation Department to
review a few plans and provide input to the Planning Commission. The plans for the Theater
project is available, but is too big to send, so I will have it at the meeting for all to review. The
other plan is a single lot division, which, with the new Park Dedication Ordinance revision
requires a larger dedication that previous years. Planner Ericson has requested Commissioners to
review this plan.
Otherwise, the issue that I wish to discuss with the Commission is the problems of high fees for
youth athletic programs whenever school coaches are involved. I have a problem with this and
would like to discuss the philosophical viewpoint and see if you have any problems with it. I
think that with a firm stand, coaches will see a benefit to their programs if affiliated with the Parks
and Recreation Department, even though they may not make the huge amount of money that they
currently are gaining through youth camps and clinics. Coaches have an unfair influence with
youth athletes that is somewhat of a "forced participation" if youth wish to participate in varsity
athletics in the future. I would not be against this if the fees were reasonable and the goal is only
increased youth skill development without the element of incredible monetary gain for the
coaches.
Anyway, this can be discussed later - it affects your children and your neighbors children, so I will
do as you guide me. I just want you to be aware of the inequities that I see going on.
If you are unable to attend the meeting please call me at 717-4041. See you soon. Remember to
bring your March packet, I will not re -copy information.
Sincerely,
Mary Sa on, Director
Parks, Recreation & Forestry
Parrtitomrx 2401 Highway 10 • Mounds View, MN 55112-1499 S
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recycled paper
Equal Opportunity Employer
MRR-19-98 03:45 PM WAI
MEMORANDUM
T0: Mary Saarion
City of Mounds view
FROM: Dean A. Olsen
WAI/Continuum
DATE: March 19, 1998
RE: Mounds View Community Center
Gymnasium equipment
#94634
Fax Transmittal
612 223 5370 P.01
N4 XTEMRAL DESIGN
PRO o EL7-MANAGEMENT
CONSTRUCTION 9ERVICH
MASTER PLANNING
,NT t RIOR DV3 GN
In response to your letter of March 18, 1998 regarding the basketball backboards and the
volleyball courts the following information is provided for your use.
The roof structure for the gymnasium was set to provide & clear height of ZS feet above the
floor. Both basketball and valleybail require a minimum clear height of 20 feet.
The contract documents as bid have electrical provisions provided for a retractable backboard,
The basketball backboards are an owner furnlshcdfmstallcd piece of equipment. The City, as
owner, can purchase whatever type of backboard (ceiling mounted — front, rear, side
retractable or wall mounted — retractable) as it choices. V+ ith the front retractable, there still
should be the 20 foot minimum clearances required. This would need to be confirmed with the
manufacturer of the equipment that the City wishes to utilize.
The sleeves for the volleyball standards would be provided and installed by the volleyball
Vender. The volleyball equipment again is an owner furnishedjnstalled piece of equipment.
Installation of the floor sleeves could be coordinated with the flooring contractor at the time
the wood floor is installed.
The gymnasium divider (to separate the gym into two parts) is an owner furnishedrnstalled
piece of equipment.
- The gymnasium scoreboard (if required) is also an owner fury ished/installed piece of
equipment. Provisions have been provided for the electrical to this item.
Should you require any additional information, or assistance with this matter, please contact me.
F' -M ]41CORRFSt1MHMo26
381 East Kellogg Blvd.
St. Paul. Minnesolo 551ot
Fax 617.223.5%2
611.227-06d4
Waconsln orrice
2125 Altoona Avenue
Eau Claire. WmConsln 54701
MN and WI I-800.845-0784
Kurth Surveving, Inc.
4002 Jefferson St. N.E.
Columbia Heights, Minnesota 55421
Phone: (612)788-9769 Fax (612)788-7602
March 20, 1998
PROPOSED LEGAL DESCRIPTION
A
The South 80.00 feet of Lot 41, SPRING LAKE PARK KNOLLS, Ramsey County, Minnesota.
Reserving and subject to easements for drainage and utility purposes being 10.00 feet in width and adjacent
to the east and west lines thereof. And reserving and subject to easements for drainage and utility purposes
being 5.00 feet in width and adjacent to the north and south Iines thereof.
B
That part of Lot 41, SPRING LAKE PARK KNOLLS, Ramsey County, Minnesota, lying north of the
South 80.00 feet thereof.
Reserving and subject to easements for drainage and utility purposes being 10.00 feet in width and adjacent
to the east and west lines thereof. And reserving and subject to easements for drainage and utility purposes
being 5.00 feet in width and adjacent to the north and south lines thereof.
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CITY OF MOUNDS VIEW
PROJECT REVIEW FORM
The following application has been received by the City. Please review this memo and attachments and
forward your comments to the Rick Jopke in the Community Development Department.
Applicant: Anthony Properties Management, Inc. / Louise O'Neil
Address:
PIN #: 08-30-23-23-0003
Zoning: PUD
Lot Size: 23.9 Acres
Request: PUD -Development Stage Review
Planning Case No. 471-97
Application Date: March 16, 1998
Circulation Date: March 17, 1998
PLEASE RETURN YOUR COMMENTS BY MARCH 31,1998
Background:
The City approved a comprehensive plan, rezoning, and a PUD general concept plan for this project in
May of 1997. The applicant has now submitted the attached plans for development stage review.
Issues:
Major issues include site access, traffic and other impacts on the adjacent roads and neighborhoods,
wetland protection, water quality, and tree loss.
Referrals:
_X_ City Engineer
_X Public Works Department
_X_ Rice Creek Watershed District
_X Parks and Rec Department
_X_ City Attorney
_X_ Building Inspector
_X_ City Forester
X_ Fire Marshal
X MnDOT
Ramsey County Traffic Engineer
_X_ U.S. Army Corps of Engineers
_X_ Police Department
X_ Engineering Tech
X Department of Natural Resources
'lease return plans and your comments to Rick Jopke as soon as possible
in the Community Development Department but no later than March 31, 1998.
r wrnoell x. bmltm 612-484-0699
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REQUEST FOR PLANNING COMMISSION ACTION
Meeting Date:
Staff Report by:
Planning Case No.
Request:
Applicant:
Address:
PIN #:
Zoning/Land Use:
Lot Size:
Applicable Regulations:
April 15, 1998
James Ericson, Planning Associate
518-98
Minor Subdivision (Lot Split)
Charles and Shirle Schultz
7581 Spring Lake Road
07-30-23-22-0006
R-1, Single Family Residential
37,669 sf (.84 acres)
• Surveyor's Certificate: Section 1202.01, Subd. 3b requires that the applicant provide a
certificate of survey prepared by a Minnesota registered land surveyor.
■ Minimum Lot Size and Widths: Section 1104.02, Subd. 2b, as amended by Ordinance
590, sets the minimum interior lot size at 11,000 square feet. The minimum width for
interior lots is 75 feet.
• Provision of Easements: Section 1203.04 requires that drainage and utility easements be
provided in the event of property subdivisions.
• Park Dedication Fee: Section 1204.02 requires that a park dedication fee be paid in an
amount equivalent to five percent (5%) of the land value of the property to be subdivided.
Attachments:
Planning Application
Zoning Map
Drainage and Utility Easement Document
Certificate and Plat of Survey (Separate Attachment)
Resolution No. 539-98
Background:
The applicant, Charles and Shirle Schultz, is requesting approval of a minor subdivision to create
two lots from their property located at 7581 Spring Lake Road. The City's subdivision
regulations allow for approval of a surveyor's certificate in these situations. A copy of the
surveyor's certificate showing the proposed lot split is attached. This property is a double -wide
lot that fronts the east side of Spring Lake Road, just south of Spring Lake. The applicant's home
sits on the southern portion of the lot. The applicant proposes to split off 85 feet, leaving 80 feet
for the existing home. All applicable setbacks would be maintained under this configuration.
Schultz Minor Subdivision
7581 Spring Lake Road
Planning Case No. 518-98
April 15, 1998
Page 2
Issues:
The proposed legal descriptions and certificate of survey have been reviewed by the City's
Engineering Technician, who finds them in compliance with City standards in the proper form for
recording. Staff has sent a copy of the certificate of survey to the City Attorney for his comments
and to arrange for the drafting of an easement document to convey the drainage and utility
easements shown on the survey.
The only other issue that exists with regard to this request is the park dedication requirement as
stated in Section 1204.02 of the Municipal Code. It states that for all subdivisions of less than
one acre, a five percent (5%) park dedication fee is required to be paid before the subdivision can
be approved. According to the Ramsey County assessor's records, this property is valued at
$39,700. Five percent of that would amount to $1,985. Subdivision 3 of this Section, however,
allows for the exclusion of the land under the existing home remaining after the subdivision.
With this exclusion, the dedication requirement would be reduced to $1,032.
This item was to be heard by the Mounds View Parks and Recreation Commission at their last
meeting on March 26, 1998, but the meeting was canceled due to a lack of quorum. While the
Commission is on record as requiring the full amount of any park dedication fee, since this is the
first minor subdivision under the new fee requirements, staff felt that a recommendation from the
Parks and Recreation Commission would be appropriate. Their next meeting will be April 23,
1998, at which time they will make a recommendation regarding this request.
Recommendation:
Approve Resolution 539-98, a resolution recommending to the City Council approval of this
minor subdivision subject to stipulations.
James Ericson, Planning Associate
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Zoning Map Planning Case 518-98
Applicant: Charles Schultz
Location: 7581 Spring Lake Road
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March 19, 1998
Dear Parks and Recreation Commissioners:
Phone: (612) 717-4000
Fax: (612) 784-3462
The March Parks and Recreation Commission meeting is scheduled for Thursday, March 26 at
6:30 p. nt. at Ci Hall. The agenda and packet of information is enclosed. A few Commissioners
will be off to wonderful exotic places and will not be able to attend the meeting. The rest of us
that are remaining in town during Spring break will just have to carry the load.
If you have any questions regarding the information please call and discuss your concerns with
me. Also, if you are unable to attend the meeting please call and notify me at 717-4041. See you
all soon.
Sincerely,
Mary Saarion, Director
Parks, Recreation & Forestry
Perafrruwlrk 2401 Highway 10 a Mounds View, MN 55112-1499
Wi i11R TM
Equal Opportunity Employer
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