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HomeMy WebLinkAboutJanuary thru December 2003Park and Recreation Committee Meeting Agenda January 23,2003 2. Approval of November 21, 2002 Meeting Minutes: 3. Unfinished Business: a) Community Survey • Draft questions in the Sept 26th minutes —Final Review • Included in 2003 Draft Budget - $7,500 • Council Work Session —Present Parks questions/ discuss details of conducting the survey b) Skate Park Project • Discuss details of locating at the Community Center • Discuss Next Steps o Neighborhood Meeting • Set Neighborhood Meeting Date • Who/ How to invite —direct mailing, flyers, distance of 500' from site? o Post Flyers at Community Center i o Develop proposal for Council o Present Skate Park Proposal o Council approves Skate Park o Finalize selection of vender and design o Staff places equipment order C) By Laws — Submit revised by laws or review complete City Chapter 405 4. New Business: a) Parks and Recreation Commission Membership — expiration of term / re -applying b) Any other new business? 5. Commissioner/Staff Reports Community Center Budget — 2003 Budget sheets? Ordinance No. 707 reducing the number of Parks and Recreation Commission Member to seven 6. Request for future agenda items/other business Possible Items for February 27th Agenda 0 Skate Park Discussion — discuss / develop proposal for Council Park and Recreation Commission Meeting Minutes January 23, 2003 Meeting Called to order: Kroeger Roll Call: Kunz, Kroeger, Long, Silvis, Dazenski, Lee, Roepke, Jeanette Steeves Absent: Szczepanski, Kahn Approval of the November, 2002 minutes Motioned: Silvis 2"a: Kunz Unfinished Business: Community Lee wanted all Commissioners to review questions once more before he submits them to the Council at a work session in March. Lee noted that the 2003 budget has $7500 set aside for this survey. Kroeger stated that these survey questions may not be final because the professional survey company or the Council could refine them as necessary. Silvis asked if question 7 be kept regarding the Golf Course? Kroeger suggested revising the question to include the words "privatize or enlarge" the existing Golf Course. He also stated that the survey will be a good overall opinion of the residents regarding the City's parks. Long asked if more questions should be included about the Community Center, he noted that there is only 1. Kroeger suggested including the words "What other features would you like to see at the Community Center." Long suggested adding the question regarding the desire for a skate park. Krueger asked if we would want the answer from the Community before we go through with the project? Lee stated that the timing is fine because it goes hand-in-hand with the earlier decision by the Commission to make the skate park a 1 year trial. Long said to make question 11 "Do you want a skate park in Mounds View?" Krueger also asked to re -define question 5 to "which park is closer to you and which park do you use the most". Kroeger asked Lee to revise questions and present them to Council. He asked Lee if he knew of a company to perform the survey. Lee said he did and Kroeger asked that Lee call them for a cost estimate. Silvis agreed. Krueger stated no motion would be necessary. Skate Park Lee stated that he emailed the Commissioners a memo outlining the costs for modifying the Community Center basketball courts to construct a skate park. Kroeger asked if the slope repair is needed? Suggested addressing this question as we get further into the project. Does the fence need to be 10 feet high? Lee stated that a 6 foot fence would be the minimum height due to the possibility of BMX bikes being tossed over the fence to use in the course. The City of Coon Rapids has problems with this because of a 4 foot fence they had. Kroeger asked about the impact of using the emergency door as an exit door to the park. Lee replied that an emergency exit door cannot exit into a fenced area and that the door would have to be moved. Kroeger stated that the key cost is the surface preparation. Will it impact the basketball players if repaired? Roepke asked how much bigger is Groveland compared to the Community Center. Kroeger: Groveland 107x119 and Community Center is 34x104. Kroeger inquired on how the surface is at the Groveland tennis courts. Cracks? Will this need to be repaired too? Definitely need feed back from the residents regarding a skate park placement. Lee stated that a skate park meeting notice will be placed in the March/April 2003 Mounds View Matters. Long asked why was the Silver View Park basketball courts decided against. Dazenski replied because of the lack of visibility and therefore vandalism. Groveland doesn't have a lot of vandalism because of the surrounding homes and visibility. Silver View has problems with vandalism. Also the basketball courts at Silver View are used greatly. Kroeger reiterated that the skate park meeting notice will be broadcasted in the following: March/April Mounds View Matters Cable New Brighton Bulletin City's Web Site Electronic Message Board Lee will bring this to the Council at the March 3 work session to get them up to speed on this project. Kroeger asked if the Commissioner's wanted to discuss the supervision issues of the skate park now or at another meeting? It was decided by the Commission to bring ideas and concerns to the next meeting regarding supervision, access, and rules for the skate park patrons. Also, ideas as to how the Commission would like the skate park meeting conducted on March 6, 2003. Bylaws Lee was going to present the changes that the Park and Rec Commission made earlier but realized that there were more bylaws listed that were not presented to the Commission. The Commissioners went through the individual bylaws and made changes. Kroeger asked that Lee make the changes to the bylaws and present them to Council for approval Motioned: Silvis 2nd: Kunz Discussion: None Motion unanimously passed. New Business Kroeger stated the Mayor and Council will assign reappointments for Silvis and Long to the Park and Rec Commission, along with the new member. Lee stated that he has Long's application and a new application but still needs an application from Silvis. Kroeger stated that Jerry Kahn has not attended 9 meetings in 2002 and discussion is needed regarding his removal from the Commission. Lee said he has been working with the City for 13 months and Kahn has never attended a meeting. He said that Kahn had contacted him on September 3, 2002 and assured Greg he would be at the next meeting; Kahn did not attend. Kroeger stated that the Commission need's to address Kahn's non-attendance. Kunz suggested making the seat open. Kroeger stated that it falls under Chapter 405.05, sub 2 of the bylaws. Motion to remove Jerry Kahn from the Park and Rec Commission due to non-attendance and appointment someone to fill the remainder of his term. Motion: Kunz 2nd: Long Motion unanimously passed. Commission and Staff Reports The board agreed that if no meeting occurs, those that can attend should come anyways so this can be noted in the minutes. 2003 Budget Lee was not clear at the November 21, 2002 meeting what the Commission was requesting. Kroeger stated that he wants to know what the Community Center expenses are (previous years and actual) and also what the revenues are from the Park and Rec programs. / Lee stated that the 2003 budget is now complete and that the Finance Director is in the process of printing off this information. Greg will pass it on to the Commission when he receives it. Kroeger asked how the new Hillview Shelter building is working out? Jeanette Steeves replied great; no complaints. Dazenski stated that the building was opened last year too. Kunz stated that he appreciated the interaction by the other staff present and appreciates input. (City and YMCA staff) Future Business Silvis suggested having Rick Whriskey, Forester, attend the next meeting to discuss future projects or tree sale. Lee will contact the Forester. Adjourn Meeting Motion: Silvis 2nd: Long Motion unanimously passed. The next meeting will be February 27, 2003 Respectfully Submitted, Tracy Juell, Secretary Park and Recreation Committee Meeting Agenda February 27, 2003 ILC. I W11 2. Approval of January 23, 2003 Meeting Minutes: 3. Unfinished Business: a) Skate Park Project • Discuss details of locating at the Community Center • Discuss details of setting up the meeting o Format of the meeting (open house / sit down) o Presentation — what information to convey o Question and answer session o Handouts? o Displays? o Feedback forms o Outline Next Steps ■ Develop proposal for Council • Present Skate Park Proposal • Council approves Skate Park ■ Finalize selection of vender and design ■ Staff places equipment order 4. New Business: a) Parks and Recreation Commission Membership There are two vacant chairs. The City Council wants the Park and Recreation Commission to make a recommendation as to who should fill these vacancies. There are currently four applicants: (Robert Reinke, Sharon Linke, Dana Mandoza, and Robert Edmond) b) YMCA Executive Advisory Committee The City Council is looking for a Park and Recreation Commissioner to serve on this connnittee. The charge of the committee is to make recommendations to the City Council regarding the YMCA's operations at the Community Center. c) Any other new business? 5. Commissioner/Staff Reports 6. Request for future agenda items/other business Possible Items for March 27th Agenda • Skate Park Discussion —meeting summary /develop proposal for Council • Meet with the City Forester — Rick Wriskey • 2003 Park Dedication Budget l Park and Recreation Commission Meeting Minutes February 27,2003 Meeting Called to order: Kroeger Roll Call: Kunz, Kroeger, Long, Silvis, Lee, Roepke, Jeanette Steeves Absent: Szezepanski, Dazenski Approval of the January 2003 minutes Motioned: Silvis 2nd: Long Unfinished Business: Skate Park Kroeger stated that the skate park meeting is on March 6, 2003 at the Community Center and he asked how the notification of the meeting was distributed to the community. Lee replied that residential mailings, within 500 feet of the Community Center, were sent out, a notice was published in the New Brighton Bulletin, Mounds View Matters and the St. Paul Pioneer Press, it was put on the city's web page and electronic message board. Kroeger stated that the committee needed to discuss the details for the meeting on the 6`b. Lee stated that it will be a general format with a brief presentation and then open up to questions and answers. Kunz stated that it will be important to get feedback from the residents. Kroeger would like written comments. Lee stated that he is already working on a feedback form and that it can either be filled out at the end of meeting or mailed back to the City. Kroeger asked who facilitate the meeting. Silvis suggested Lee and the Committee agreed. Kroeger suggested that the next step after the meeting will be to compile the feedback from the residents and put it in a proposal to the Council. Kroeger asked if a 10 foot fence is needed. Roepke said the purpose of the fence is to keep the kids from climbing it when the park is unattended. Kroeger stated the following skate parks charge/don't charge: Don't Charge: Andover, Centerville, Coon Rapids, Maple Grove Charge: Shoreview, Big Lake Lee said the question will come up, "will it be a success?". Kroeger suggested asking cities that have skate parks: would they do it again? Lee asked if it will be supervised and will the City charge to use it? Kroeger stated that is the question and we will need the public's input to decide. Roepke stated that he believes it should be supervised if it is located at the Community Center. Kroeger asked would that apply if the skate park was located elsewhere? Should the skate park be kept open during the Community Center hours or longer. If longer, hire someone to monitor? Kunz thought the City should charge to use the skate park because we charge to use the basketball courts at the Community Center. New Business Park and Ree Commission Memberships Krueger stated the Park and Rec Commission has been asked by Mayor Linke to make recommendations, from the 4 applications received, to fill the 2 vacancies on the committe. Krueger stated that he believes the candidates should be beneficial to Park and Rec and to the City of Mounds View. Long was impressed with all of the candidates that applied. Committee decided to refer to the candidates as 1, 2, 3, 4 (in the order their application's were filled out.) Committee members recommend the following Kunz: 2 and 3 Kroeger: 3 and 4 Long: 3 and 1 Silvis: 1 and 4 Kunz motioned to recommend candidates 3 and 4. Silvis thought commission should recommend a 3`d and let the Mayor and Council decide. No 2"d received from the commission and motion dies for the lack of a 2"d Silvis motioned to recommend candidates 1, 3, 4 to the Mayor and Council for their consideration. Motion: Silvis 2"d: Long 3 -Ayes (Silvis, Long, Kroeger) 1 -Nay (Kunz) Motion passes YMCA Executive Committee Kroeger asked if there was a Park and Rec Commissioner willing to be a member of this committee. Long asked how often will they meet? Lee replied twice a year but because they are behind in the meetings, more than that. Roepke stated that a council member suggested meeting monthly until all issues have been caught up. He said the committee will be more involved in the management piece of the YMCA. To make sure that there is compliance in the contract between the YMCA and the City of Mounds View. Kunz volunteered to be on the committee. Committee Reports Lee stated that he will be presenting the citywide survey proposal to the council at the April 7 work session and also the recommendations for Chapter 405. Lee also stated that Rick Whriskey will be attending the March 27, 2003 Park and Rec meeting. Council instructed Lee to continue with the pathway construction in 2003 and would like to have the pathway by the Walgreens raised also. Kunz stated that he would like to see the commission focus on the remaining shelter buildings and also hockey rinks. Kroeger agreed and he suggested that Random and Groveland shelter buildings be discussed. Kroeger stated that the next meeting will be March 27, 2003. Kunz motioned to adjourn but it died because the lack of a 2"a Kunz and Roepke cannot attend the March 27th meeting. Motion to move the meeting up one week to March 20, 2002. Motioned: Kunz 2"d: Kroeger Motion passes 3 to 1 3 -Ayes (Kunz, Kroeger, Silvis) Long abstained (he will not be able to attend the March 20t" meeting.) Motion to adjourn: Motion: Kunz 2nd: Silvis Motion unanimously passed. Respectfully submitted by: Tracy Juell Secretary Park and Recreation Committee Meeting Agenda March 20, 2003 6:30 P.M. Roll Call 2. Swear in new members 3. Approval of February 27, 2003 Meeting Minutes: 4. Unfinished Business: a) Skate Park Project o Discuss / summarize meeting o Develop / deny proposal for City Council • Location ■ Infrastructure needs ■ Operational Details • Budget: infrastructure / equipment / operational costs Outline Next Steps ■ Develop proposal for Council- 3/20/2003 ■ Present Skate Park Proposal- 4/7/2003 ■ Council approves Skate Park- 4/14/2003 • Finalize selection of vender and design (Skate Park Supporters)- 4/24/2003 • Staff places infrastructure / equipment order- May 2003 5. New Business: a) Meet with the City Forester — Rick Wriskey b) Hockey Rink Discussion c) Park Building Rehabilitation — Groveland / Random $3,000 was budgeted in the general fund for 2003 to perform a structural review of these buildings. This expenditure is currently on hold. Perhaps if the funds were derived from the Park Dedication Fund the Council would approve it. d) Any other new business? 6. Commissioner/Staff Reports Request for future agenda items/other business Possible Items for April 24th Agenda • 2003 Park Dedication Budget Review 0 Recommendations for Parks Dedication Funds in the 2004 Budget Park and Recreation Commission Meeting Minutes March 20, 2003 Meeting Called to order: Krueger Roll Call: Kunz, Edmond, Kroeger, Silvis, Roepke, Dazenski, Mendoza Absent: Szczepanski, Long, Lee (Steve Dazenski swore Robert (Bob) Edmond in.) Approval of the February 2003 minutes Motioned: Silvis 2nd: Long Due to the potential length of the meeting, Rick Wriskey, Forester, was asked to give his report. Wriskey updated commission regarding year 2002 and reiterated that we have a joint powers agreement with New Brighton. (We share his time: New Brighton, 70% and Mounds View 30%). Wriskey explained that he has been concentrating on the disease oak wilt and is working on trying to curtail the spread of it. (Late 1980's lost 20-25 trees per year to oak wilt, currently it is 50 trees.) The DNR has given the City a matching grant fund of $5,000.00 to combat oak wilt. Dutch elm disease is affecting about 20 trees a year. -Dana Mendoza arrived at the meeting. - Mounds View has the "Tree City USA" award and has been awarded it 21 years in a row. Tree replanting will occur on the County Road H2 project this year. (2 trees for every 1 tree removed.) Wriskey stated that there is no longer a "Garden Club" and that he'll do his best at maintaining the City Hall entrance. Silvis asked Wriskey where the major oak wilt problem is. Wriskey responded that it is on the North side of Highway 10. The commission thanked Wriskey for his report and time. -Steve Dazenski swore Dana Mendoza in. - Unfinished Business Kroeger stated at the March 6 Skate Park Meeting, there were approximately 40 people that attended. Kunz thought that most everyone at the meeting seemed to be in favor of the skate park. Kroeger replied that there were 2 people in attendance that were questioning the need for a skate park. The concerns expressed by others: • Increased police calls • Liabilities • Budget costs (constraints) • Existing park usage low • YMCA management issues • Finance trouble currently with the Community Center • Graffiti • Existing parks need improvements • Lack of parental supervision • Keep costs at a minimum Dazenski thought the commission should address the questions/concerns. Silvis felt more people were for the skate park than against. Mendoza thought that he couldn't really make any comments because of the lack of information on his part. Comments from the audience: Jordan spoke to the commission. He thought the skate park is a good idea because there ' isn't a place to skate board now. He feels that the users of the park will not graffiti it and that they can "police it" themselves. He also thinks more people will start skate boarding. Roepke asked Jordan how he felt about charging for the park .... yes or no. Jordan replied that he thought it would be no problem but obviously if the skate park is a good one people will have no problem paying to use it. Kroeger asked Jordan if he has looked at the asphalt at the Community Center; big enough for a skate park? Jordan stated yes. Eric agreed also that a skate park would be a good idea. He felt it is close enough to bike to if located at the Community Center and that the area at the Community Center is big enough. Mendoza asked Eric if kids use their bikes at the skate parks? Eric stated at Pike Lake they do. Kroeger explained that this skate park would not allow bikes. Mendoza asked would we want to do that? This way, it would keep the park occupied if both types were allowed. Kroeger felt it wouldn't be a good idea. Jordan spoke again and said that the bikes do destroy the skate parks. Kroeger asked if we propose this to the council will we need to decide on a design? We only have so much money in the budget to do improvements and to buy equipment. Kroeger doesn't know if the skate park would need to be supervised but we should use current Community Center fee structure to use the park. Dazenski expressed concern about kids skating in the parking lot or on Bronson Drive if they can't afford to pay to get into the skate park. Roepke commented that if the user is 9years or younger, they must have an 18year old with them. (This is the rule at the Community Center.) Kroeger asked to go over the list of tasks to perform to construct a skate park. Dazenski supplied the following information: Asphalt: No changes needed but would probably need a seal coat and small patching. $1000 Fencing: 4 sides, 6 foot fence. $4500 Irrigation: Need this and some landscaping. $1500 Lighting: Need another one installed coming from the east side. $2000 Entrance door: Reserve this option. $8000 Security camera: $1000 Signage: Yes $400 Trash receptacle: Yes $720 Benches: Yes $1800 Restroom and Drinking fountain: Yes to both.$700 Estimation of costs: $21,720 (doesn't include portable bathroom rental costs) Equipment: $33,000 Silvis motioned to present this to council. Kroeger asked what exactly? Should we recommend that a usage cost be implemented too? ($3 non-resident, $1 resident) Hours of operation only when the Community Center is open? Include infrastructure costs/needs ($21,720). What is left over would then be used towards the purchase of the equipment. Dazenski and Roepke both agreed that if the skate park is open after the Community Center hours, it would cost approximately $21,000 extra to operate. Rich Sonterre spoke to the commission. Sonterre does not want to lose any programs or facilities and was wondering if the commission would consider using any surplus of funds after the construction of the skate park to put towards additional asphalt at another park for the stand-alone basketball hoops that will be removed from the Community Center if the skate park is constructed. Dazenski replied that it could be done. Kroeger stated that an addendum to the proposal could be worded stating that there will be additional asphalt laid at another park to relocate the basketball hoops removed from the Community Center. Sonterre also suggested that the excess or surplus could be put back into the park dedication fund or put the money towards an inspector that will be inspecting all of the parks and shelters. Kroeger asked the commission for their opinion. Silvis agreed with the asphalt placement for the basketball hoops. Kroeger thought the proposal to the council could recognize that the City is losing a basketball court and may want to address in the future the need to replace it. Dazenski stated that Greenfield Park would be the best choice. Krueger added to the proposal that the City is losing two'/2 court basketball courts and the commission will probably be pursuing replacing them elsewhere in Mounds View. Sonterre stated to also dedicate any surplus at that time of the proposal to the council. Kunz moved that any surplus funds after the infrastructure and equipment purchases of a skate park be set aside for the relocating of the basketball hoops removed from the Community Center to another park in Mounds View. (The park location will be determined later.) Kroeger 2nd the motion. Discussion: Edmond stated he doesn't see any reason why the hoops could not sit idle for a while. Kroeger reiterated that there is a lot of interest in the skate park by the community. But, he also has concerns regarding the existing conditions of the parks. Two shelter buildings need to be addressed and he is concerned about spending this money at this time on a skate park. Mendoza expressed that he has reservations about making a decision now. He doesn't know enough information on the conditions of the parks, etc. to make a decision on a skate park. Kroeger stated that the commission should now take a vote on the motion presented. Mendoza: Abstained Silvis: Aye Kroeger: Nay Kunz: Aye Edmond: Nay Kroeger stated that he would like to see existing buildings taken care of. Need an inspector to evaluate the buildings. 0 Sonterre stated that this probably wouldn't occur until 2004 (inspections). Also he mentioned that the motion failed when it's a 2/2 vote and the commission will have to re- motion. Silvis stated that the Park Dedication Fund is drying up because of the lack of areas that can be built up in Mounds View. Sonterre said that's not true. Properties are going through the motion of redevelopment, etc. and that more money will go into the Park Dedication Fund. He also expressed his disappointment in not having a skate park in Mounds View. New Business Kroeger asked if Park Dedication Funds could be used for the building rehabilitation of Random and Groveland? Mendoza asked if the City has someone in-house to inspect the buildings? Dazenski stated yes but that she's overloaded now and thought it would be better to get someone from the outside. The buildings are in terrible condition and no rehabilitation will work. The siding is rotted and the roof condition is horrible at Groveland. Random has structural damage. Mendoza asked if the usage of the buildings could be assessed to determine what building will get the attention. Mendoza made a motion to have the City's inspector inspect the Groveland and Random Park shelters to determine if they are currently safe for operation. Kunz: 2nd Discussion: Kroeger asked if this task should be completed by the next meeting? Mendoza agreed. Motion unanimously passed. Edmond asked why there is a locked fence at Greenfield Park. Roepke stated that we have had problem with people damaging the field and it was necessary to lock it. The key is kept at the Community Center and anyone wanting to use it would just need to obtain it from them. Kunz asked what a regular full size hockey rink would cost? Dazenski stated that he will find out the cost. Commission and Staff Reports Kunz reported that the YMCA Executive Committee met and started to evaluate the management agreement with the City. They are half way through the report and he'll report back more as it is finished. 5 Kroeger asked if the bylaws were changed and implemented or brought to the council yet? Mendoza and Edmond requested a copy of the current bylaws. Future Agenda Items Kroeger asked for the 2003 Park Dedication Funds Budget. He thought that for the 2004 budget recommendations, the skate park could be an item at that time. Roepke will get the 2002 usage summary of all the parks. It will also include building usage vs space usage (volleyball etc) Kroeger asked if recreational sport usage would be on that report too? Roepke replied yes for 2002. Next Meeting will be April 24, 2003 Silvis motioned to adjourn 2nd: Kunz Motion unanimously passed Respectfully submitted by: Tracy Juell Park and Recreation Committee Meeting Agenda April 24, 2003 6:30 P.M. Roll Call 2. Approval of March 20, 2003 Meeting Minutes: 3. Selection of a Parks and Recreation Commission Secretary 4. Unfinished Business: a) Skate Park Project • Presented project update to Council at the April 7, 2003 Work Session. b) Chapter 405 of City Code Recommended changes made by the Commissioners • Presented to Council at the April 7, 2003 Work Session. • This will be presented to Council on April 28, 2003 for approval. c) Community Survey: • Presented to Council at the April 7, 2003 Work Session. • On hold until City determines what funding level the State will be providing. Other Commissions (Planning, Cable...) are encouraged to develop their set of questions. • Survey performed in 1988. New Business: a) Park Building Rehabilitation — Groveland / Random • An evaluation for both buildings was completed • Future Plans for these building — schedule: demolition / rebuild b) 2003 Park Dedication Budget Review c) Long Term Financial Plan for Parks — Start Discussion d) 2004 Budget Recommendations— Start Discussion 6. Commissioner/Staff Reports • Ramsey County is seeking individuals to serve on various committees and boards Request for future agenda items/other business Possible Items for May 22"d Agenda Park and Recreation Commission Meeting Minutes April24, 2003 Meeting Called to order: Kroeger 1. Roll Call: Present: Kunz, Mandoza, Kroeger, Lee, Silvis, Roepke, Long (Edmond—arrived just after approval of the March 20, 2003 minutes) Absent: Szezepanski, Dazenski 2. Approval of the March 20, minutes Question on second paragraph 20- 25 trees? Trees per year? Add "per year" Correct the spelling on Rick Wriskey's name: should be Wriskey NOT Whriskey Correct the spelling on Dana Mandoza's name: should be Mandoza NOT Mendoza Page 2, first paragraph: should be (constraints) NOT (strains) Page 3, first paragraph: clarification on first sentence: Kroeger stated "should use current Community Center fee structure" did not state $1 for resident and $3 for non-resident however that is what it is. Page 3, List of Skate Park Items add dollar amount to each one Asphalt: No changes needed but would probably need a seal coat and small patching. $1000 Fencing: 4 sides, 6 foot fence. $4500 Irrigation: Need this and some landscaping. $1,500 Lighting: Need another one installed coming from the east side. $2,000 Entrance door: Reserve this option. $8,000 Security camera: $1000 Signage: Yes $400 Trash receptacle: Yes $720 Benches: Yes $1,800 Restroom and Drinking fountain: Yes to both. $700 Estimation of costs: $21,720 (doesn't include portable bathroom rental costs) Equipment: $33,000 Page 4, middle of the page: Edmond stated he doesn't see any reason why the hoops could sit idle for a while. This should state: Edmond stated he doesn't see any reason why the hoops could NOT sit idle for a while. Motion to accept as corrected Motion: Silvis 2„ n: Kunz Robert Edmond arrived 3. Selection of a Parks and Recreation Commission Secretary Tracy Juell no longer wants to perform the secretarial duties for the Commission. Kroeger made a motion to designate Greg Lee and / or Steve Dazenski as secretary for the Commission. Mandoza 2"d the motion Disscussion: None Motion passed unanimously 4. Unfinished Business: a.) Skate Park Project • There is nothing new to discuss regarding the skate park. • This was presented to Council at the April 7, 2003 Work Session. • The next time this gets brought up will need to be done by motion. • Commissioners wanted to perform a thorough review of the parks budget. • Staff has not received any additional feed back since the update was presented to the City Council on April 7, 2003. b.) Chapter 405 of City Code • Recommended changes made by the Commissioners • Presented to Council at the April 7, 2003 Work Session. • This will be presented to Council on April 28, 2003 for first reading and again on May 12`x' for second reading and approval. • Kroeger questioned Section 405.09 Subdivision 9 where it states "bath houses". It was confirmed that this meant the facilities at Lakeside Park. • Kroeger confirmed that "Forestry" was added to the title • Edmond inquired as to how often this code is revised and what prompted this proposed revisions. c.) Community Survey: • Presented to Council at the April 7, 2003 Work Session. • On hold until City determines what funding level the State will be providing. • Previous survey was performed in 1988. • Kroeger summarized the steps that got the Commission to the point of developing these questions. The general purpose is to determine what the residents want so the Commissioners can make good decisions. • Council requested other Commissions (Planning, Cable...) to develop their set of questions. • Staff will bring this issue before the City Council after the State Budget and impacts to the City's budget is known. • Kroeger gave an assignment for the Commissioners to take one more look at the questions to ensure they are posed in such a manor as to get the necessary information back to make good decisions. • Edmond had a question as to the process of including other Commissions questions • Each Commission and City Department will submit their own questions. t 5. New Business: a.) Park Building Rehabilitation — Groveland / Random • Review a letter from Kathy Osmonson, City Building Official, regarding her assessment of the Groveland and Random Buildings • Kroeger read the letter • Both buildings need repairs however are safe for use • Dazenski and Mandoza toured the two buildings • Discussed railing at Randon and the plan for correction. This was placed in the 2003 budget for repair / replacement. Commission directed staff to correct. • Electric wire coming out of the building that needs to be addressed. b.) 2003 Park Dedication Budget Review • Reviewed the budget sheet for the Park Dedication Fund • Mandoza requested data for 2002 — when will it be available. Staff will check with the Finance Department. • Kroeger asked what the Parks dedication funds can be used for. • Staff explained the funds that are used for park expenditures. • Has a balance of about $420,000. • Lee explained that park related items are derived from three main sources: Park Dedication Fund, Special Project Fund, and Parks Operating budget. c.) Long Term Financial Plan for Parks — Start Discussion • A spread sheet containing park items and projects was submitted to the Commission for their review and discussion • Lee explained that this was an abbreviated version of the City's Capital Improvement Program (CIP). It's a "plan," it is a "tool" to help the City plan major expenditures. • There are several programs included into the long-range plan. Specific projects will need to be developed for each program. • Kroeger read through the plan. • Long asked how was the funding source determined —Finance director selected them. • Lee explained that the focus should be identifying the needs and then to prioritize them. The funding will be determined by the finance department at a later date. • Mandoza prompted a discussion on how the parks needs are identified • Kroeger suggested that the Commission review several parks — similar to what was done last year. • There were several parks the Commission did not visit last year. • A tour of selected city parks was set for May 8, 2003 at 5:30 pm. The parks selected were: Greenfield, Lions Lakeside, Lambert, Groveland, Silver View, Oakwood. 0 Staff will start a master sheet / list of parks needs 6. Commissioner/Staff Reports • Ramsey County is seeking individuals to serve on various committees and boards. Kroeger read the committees and boards that are available as well as contacts. • Kunz gave an update from the YMCA Executive Conrrnittee. The Committee is still reviewing the responsibilities of the YMCA and the City. Contract is up for renewal December 31". • Edmond had someone call him in regards to limes disease / deer ticks. They could call Ramsey County Health Service. • Roepke presented the usage summary for Park Buildings and Park fields from 2002. Kroeger asked about procedure and deposit for using the shelters. Mandoza pointed out that there is no usage of Silver View soccer field in April. Shannon noted that these reports are "official usage", there may be people using the fields without contacting him for reservations. Greenfield is the only field the City charges for ($5). • Kroeger requested interested parties to get involved in coaching — contact Shannon. Request for future agenda items/other business Possible Items for May 22nd Agenda • No additional requests made. Next meeting will include a summary of the park tour and continue budget related discussions. Commission will be meeting on May 8, 2003 at 5:30 pm to review various parks. Next regular scheduled meeting will be May 22, 2003. Silvis motioned to adjourn Long 2" d Motion unanimously passed Respectfully submitted by: Greg Lee Public Works Director El Park and Recreation Committee Meeting Agenda May 22, 2003 6:30 P.M. Roll Call 2. Approval of April 24, 2003 Meeting Minutes: Unfinished Business: a) Park Dedication Review • Commissioners requested an update of the fund to the end of 2002. (Included in packet) New Business: a) Park Field Trip Summary b) Parks Needs Analysis • A master list of park needs has been initiated • This list currently contains needs previously identified in the City's Capital Improvement Program and needs identified during the May 8, 2003 park review field trip. Commissioner/Staff Reports • Chapter 405 of City Code — Ordinance No. 714, Recommended changes made by the Commissioners. This was introduced and first read on April 28, 2003. Second Reading and approval on May 12, 2003. Will be published in the City's official newspaper (Mounds View / New Brighton Bulletin) on May 21, 2003. The Ordinance revision (no. 714) will be official 30 days after publishing (June 20, 2003). 6. Request for future agenda items/other business Possible Items for June 26th Agenda Park and Recreation Commission Meeting Minutes May 22, 2003 Meeting Called to order: Szczepanski 1. Roll Call: Present: Szczepanski, Edmond, Kroeger, Long, Silvis, Lee, Dazenski, Steeves Absent: Mandoza 2. Approval of April 24, 2003 Meeting Minutes: Motion to accept Motion: Long 2"d: Szczepanski Motion unanimously passed 3. Unfinished Business: a) Park Dedication Review • Commissioners requested an update of the fund to the end of 2002. • A revised sheet was included in the information packet • Kroeger asked if funds were collected from Abby Carpet near the Mermaid. • The Park Dedication Fund as of the end of 2002 has approximately $430,000 • Kroeger stated that this was good information to have and went on to state that a survey would be good to have as well. There was a brief discussion as to the status of the survey. It is not a dead issue. The City Council has tabled it until the City knows what the state does in term of reducing local government aid (LGA). In the mean time, other departments and commissions were directed to develop question they would like to include in the survey. 4. New Business: a) Park Field Trip Summary and Parks Needs Analysis • Arden Park — discussed concept of moving the compost site over by the golf course. Consensus of residents at one time was to keep it where it is. • City Hall — Szczepanski read the items under "City Hall". Lee explained that at this time the Needs List consisted of items identified in the City's Capital Improvement Program and items identified by the Commissioners as part of their park review. Steve Dazenski will be adding his recommended needs to the list sometime prior to the next commission meeting. • Community Center — Parking lot will need to be redesign. Cars overhang the sidewalk. • Lee explained the process for the needs list: First identify all the needs then place in one of three categories: Short Term Needs — Needs that can be addressed inrrnediately or this year. Intermediate Needs - Needs that can be recommended for the 2004 budget. Long Term Needs — Needs that will be included / recommended for the City's Capital Improvement Program. • Szczepanski asked about the effectiveness of painting the playground equipment. Danzenski said this is basically not effective. • Lee explained that once the items are identified, Danzenski will determine the best way to address the need and will also determine a cost. The Commissioners will then review the list of needs and compare their cost effectiveness. • There was a general discussion on playground equipment replacement. Danzenski explained the process. • Greenfield — Kroeger brought up the issue of foul balls along third baseline at Greenfield — add netting to the list. • Groveland — Building replacement. Use the design of Hillview. Then only site preparation work would need to be done in 2004. • The CIP items can be re -assigned a time schedule based on the Commission recommendations. • Lambert Park — add carpeting (or some sort of floor covering) to the needs list. • Oakwood — add No Littering signage? Determine the feasibility of creating a soccer field. • Random Park — Railing and concrete pads are already identified. • Silver View Park — Pond: Steve Danzenski is putting together options to treat the algae growth in the pond. This information will be presented to the City Council. • Non -Site Specific Items - Kroeger asked about the condition of the pathways around Silver View. • Vandalism at Silver View. Szczepanski asked if the park could be gated. Dazenski recommended against it. It would slow police response time. • Edmond offered a web site of a company that sells cameras and monitors. These could be placed in problem areas to reduce graffiti and vandalism issues. • In the next several weeks, if commissioners have any additions to the needs list they should contact Lee. 5. Commissioner/Staff Reports • Chapter 405 of City Code — Ordinance No. 714, Recommended changes made by the Commissioners. This was introduced and first read on April 28, 2003. Second Reading and approval on May 12, 2 2003. Will be published in the City's official newspaper (Mounds View / New Brighton Bulletin) on May 21, 2003. The Ordinance revision (no. 714) will be official 30 days after publishing (June 20, 2003). 6. Request for future agenda items/other business Possible Items for June 26`x' Agenda • Kroeger requested to have the City update the "Facility Guide" brochure Next regular scheduled meeting will be June 26, 2003. Silvis motioned to adjourn Long 2nd Motion unanimously passed Respectfully submitted by: Greg Lee Public Works Director Park and Recreation Committee Meeting Agenda �June 26, 2003 6:30 P.M. Roll Call 2. Approval of May 22, 2003 Meeting Minutes: 3. Unfinished Business: a) Parks Needs Analysis • The master Needs List for the City parks has been completed. This list contains needs identified in the City's Capital Improvement Program, identified during the May 8, 2003 park review field trip, and identified by the Parks division. The next steps are to: o Review the list for completeness — any additions? o Refine the list by removing non -cost effective needs o Categorize the items on the list into three prioritizes: Short Term Needs —Needs that can be addressed immediately or this year. Intermediate Needs - Needs that can be recommended for the 2004 budget Long Term Needs —Needs that will be recommended for the City's CIP. o Prioritize the items in each category (if needed) New Business: a) BMX Track — Bicycle motocross track b) Facility Guide — The City is in the process of hiring a firm to update the Facility Guide. Are there any revisions / updates the Commission would like to have incorporated into the Guide? Commissioner/Staff Reports 6. Request for future agenda items/other business Possible Items for July 24`h Agenda Park and Recreation Commission Meeting Minutes June 26, 2003 Meeting Called to order: 1. Roll Call: Present: Edmond, Long, Silvis, Kunz, Mandoza, Lee, Dazenski, Steeves Absent: Szczepanski, Kroeger, 2. Approval of May 22, 2003 Meeting Minutes: Motion to accept Motion: 2°d: Motion unanimously passed Cliff Ash, a resident in the Silver View Park area spoke to the Commission. Mr. Ash had three issues to point out to the Commission regarding Silver View Park / Pond: 1. Purple loostrife weed has infiltrated around Silver View Pond. 2. The pathway around the pond need to be seal coated / rehabilitated. 3. There are a lot of animals around pond that he has photographed: muskrats, herons, rabbits, wood ducks, crane... "Not treating this pond is turning it into a marshland." Mr. Ash gave information on a company that treats nutrient rich ponds. Mr. Ash also noted that in there is a 1990 plan that calls for the periodic testing of Silver View Pond. Mr. Ash suggested that the City conduct a survey on the usage of the City's parks. He also suggested that the Facility Guide be updated and republished. Mr. Lee informed Mr. Ash of the Park Commissioner's efforts to conduct a survey, and the plans to update the Facility Guide. 3. Unfinished Business: a) Parks Needs Analysis The Commissioners review the master Needs List for the City. Steve Dazenski, Parks Foreman, read each of the identified parks needs listed and suggested one of three categories to place it in (1. Maintenance item that can be done now, 2. budgeted item, or 3. a long term item that would be placed in the Capital Improvement Program (CIP). SEE UPDATED LIST 4. New Business: a) Discussed developing a surveillance report form for park usage. Mr. Mandoza motioned to help develop a form, Seconded by David Long b) Facility Guide Update: Mr. Lee informed the Commission that the City is in the process of updating the Facility Guide and requested input. Mr. Lee stated that Mr. Kroeger emailed him with two suggestions: 1. Elaborate on the size of each park and the size of the fields (softball, baseball, soccer). 2. Show existing and furture bike/walking trails. 5. Commissioner/Staff Reports 6. Request for future agenda items/other business Possible Items for July 24°i Agenda Next regular scheduled meeting will be August 28, 2003. David Long motioned to adjourn Robert Edmond 2" a Motion unanimously passed Respectfully submitted by: Greg Lee Public Works Director Park and Recreation Committee Meeting Agenda July 24, 2003 6:30 P.M. 1. Roll Call 2. Approval of June 26, 2003 Meeting Minutes: 3. Unfinished Business: a) Parks Needs Analysis Review the finalized list. b) Facility Guide — The City is in the process of hiring a firm to update the Facility Guide. Are there any revisions / updates the Commission would like to have incorF,orated into the Guide? LAST CHANCE — Also see Mr. Kroeger's comments noted in June 26" meeting minutes. 4. New Business: a) Parks Observation Update 5. Commissioner/Staff Reports • Metropolitan Council seeks nine (9) positions on the Metropolitan Parks and Open Space Commission (MPOSC) 6. Request for future agenda items/other business Possible Items for August 28t" Agenda Park and Recreation Commission Meeting Minutes July 24, 2003 Meeting Called to order: 1. Roll Call: Present: Kroeger, Edmond, Long, Kunz, Dazenski, Steeves Absent: Szczepanski, Silvis, Mandoza, Lee, Steeves 2. Approval of June 26, 2003 Meeting Minutes: Clarification on brochure information: add soccer fields dimensions, add baseball field dimensions / classifications. Motion to accept Motion: Kunz 2nd: Edmond Motion passed unanimously 3. Unfinished Business: a) Parks Needs Analysis List came out last month Greenfield Park netting 2009 — schedule for an earlier date. The City has nets now. Contractors have been out to look at the feasibility of installation. It was pointed out that this is a planning document and subject to change. What's next? Place in the City's Capital Improvement Plan b) Facility Guide — Needs revision. Currently being reviewed and updated. No additional changes- other than the changes recommended by Commissioner Krueger. Motion to have the firm to update the facility guide and include field updates and add trailways Motion: Krueger 2nd: Kunz Motion passed unanimously 4. New Business: a) Residents adjacent to Greenfield Park spoke top the Commissioners Cindy Prom on Terrace Drive Colleen Johnson Shannon Mildenburger • The three residents met with Steve the day prior to discuss Greenfield Park. • They presented photos and a letter documenting safety issues related to the play equipment at Greenfield Park. • There was a discussion regarding who uses the equipment. • Listed numerous safety concerns: spacing of items, Stair with no backing, port hole with no safety bubble, stairs are too steep, no safety shield on bridge, no straps on swings, sand burrs in the park, paint chips / rust on equipment, • The residents offered several other playground equipment items that would be acceptable. Many of which would be suitable for toddlers. • Kroeger stated that the Commission did look at many of the issues that were raised as part of the park review. He stated that standards do change from year to year, but that doesn't necessarily mean that they must be replaced. • The residents would like to see something done sooner than later. Maybe there are some smaller changes / items to be added now. The residents request to review a catalog to offer suggestions. • There was a discussion on various pieces of equipment: merry—go-rounds, spring equipments... • Residents asked "what is next?".... Where can they help with the process. • Summary: safety concerns, want equipment for smaller kids (toddlers). • Residents suggested that the parks should be smoke free. • Steve will get some prices for various pieces of equipment. This will be reviewed and discussed at the next meeting. August 28`x'. • Web site does not list Greenfield or Lambert Park. • Commissioners directed to have it updated. • Name and telephone numbers of the three residents were collected before they departed. b) Letter from Commissioner Mandoza — Silver View Park Issues • A sheet from Dana Mandoza was handed out. • Kroeger stated that he agrees with the letter in that Silver View is a premier park. • Kroeger asked as to the status of addressing the water quality of Silver View Pond. Possible options are; Do nothing, Chemical treatment, biological, or barley straw treatment. Dazenski informed the Commission that the Council is looking into developing a sedimentation pond on the west end of Silver View Pond to help with the water quality. • Discussed treatment of purple loostrife. This is being pulled up as identified. 2 5. Commissioner/Staff Reports / • There was a discussion pertaining to No Smoking in City buildings. • Parks Usage Observation Reports filled out by the YMCA was distributed. Edmond inquired as to the purpose of this report. It is to track the usage of the parks and the facilities that are being used. 6. Request for future agenda items/other business Farmer's Market Next regular scheduled meeting will be August 28, 2003. David Long motioned to adjourn Jerry Kunz 2nd Motion unanimously passed Respectfully submitted by: Greg Lee Public Works Director Park and Recreation Committee Meeting Agenda August 28, 2003 6:30 P.M. Roll Call 2. Announcement that Mike Szczepanski has resigned as Commissioner and Chairperson on the Parks and Recreation Committee. 3. Appoint a new Chairperson. 4. Announce the vacant seat and that application are available but must be submitted by Monday September 22nd 4:30 p.m. Approval of July 24, 2003 Meeting Minutes: Unfinished Business: a) Review the list and cost of various play equipment that maybe added to Greenfield Park b) Parks Needs Analysis - Review finalized list with cost estimated on September 25th. New Business: a) Farmer's Market 8. Commissioner/Staff Reports • Silver View Sedimentation Pond Request for future agenda items/other business Possible Items for September 25°i Agenda Park and Recreation Commission Meeting Minutes August 28, 2003 Meeting Called to order: 1. Roll Call: Present: Kroeger, Kunz, Silvis, Mandoza, Edmond, McIntyre, Lee Absent: Szezepanski, Long, Dazenski, Steeves 2. Announcement that Mike Szczepansld has resigned as Commissioner and Chairperson on the Parks and Recreation Committee. Motion to accept Szczepanski's resignation Motion: Kroeger 2nd: .Silvas Motion passed unanimously • Mike will be officially recognized by the City Council 3. Appoint a new Chairperson Kunz made a motion and nominated Kroeger for chair 2nd: Mandoza Motion passed unanimously .- Kroeger made a motion and nominated Kunz for vice chair 2" d: Edmond Motion passed unanimously Motion passed unanimously 4. Announce the vacant seat and that application are available but must be submitted by Monday September 22nd 4:30 p.m. • Application will be reviewed by the Mayor • The Mayor will recommend a Commissioner from the applicants • Application available on the City's web site: www.ei.mounds-view.mn.us 5. Approval of July 24, 2003 Meeting Minutes: Correction: Remove Steeves from roll call "present" list Motion: Kunz 2nd: Edmond Motion passed unanimously 6. Unfinished Business: a) Review the list and cost of various play equipment that may be added to Greenfield Park • Last month several residents addressed the Commission about getting play equipment at Greenfield park • Staff determined prices for spring toys - $1500 per toy and a digger ` toy - $1500. These are good quality toy made of aluminum and therefore resistant to fire. • Cindy Palm, resident near Greenfield Park addressed the Commission. She like the two proposed toy, but also requested a tic-tac-toe board or similar, a slide, and other items. • Ms. Palm wanted a small toddler play structure: slides, climbing structures... • This would fit into the Parks Needs Analysis — to be evaluated and prioritized by the Park and Recreation Commissioners. • Steve Dazenski will be informed to contact Ms. Palm to determine the play items Ms. Palm is requesting. • Ms. Palm suggested malting City Parks "Smoke Free". This would need to be a Council action. Council would most likely loop for a recommendation from the Commission. • Staff to pose this question to City legal Counsel b) Park Usage • Discussed monitoring the usage of the City's parks. Mandoza is coordinating and summarizing this activity. Steve will work with Mandoza on this. • Steve was going to see is the Police would assist in monitoring. New Business: a) Farmer's Market • This was proposed to determine if this activity was a money making venture. • Blaine does this for free. Shoreview has a farmer's market. Woodbury does it, but it costs the City — it does not make money. b) Miscellaneous items • Watering ban in effect — odd / even policy from May 15th to September 15th • City's water tower is currently out of service as a test. The tower will have minor repairs preformed on it in September. • Mowing: are we mowing too much? 8. Commissioner/Staff Reports Silver View Sedimentation Pond Lee provided information pertaining to Silver View Sedimentation Pond On July 14`t', the City Council authorized the preparation of a feasibility report for this pond. It would be located generally west and would treat water prior to entering Silver View Pond. 2 • Steve will provide an update on bugs that treat purple loostrife at the next meeting. • The options for treating Silver View Pond will be discussed at the next meeting. • The sedimentation pond should help with water quality of Silver View. Grants • Mandoza asked if grants are available for water quality projects. • Edmond will research what grants are available. Park Facility Guide • What is the status? • Commissioners want to perform a final review prior to printing. 9. Request for future agenda items/other business Possible Items for September 25`h Agenda Next regular scheduled meeting will be September 25, 2003. Motion to adjourn: Silvas 2"d: Edmond Motion passed unanimously Respectfully submitted by: Greg Lee Public Works Director 3 Park and Recreation Committee Meeting Agenda September 25, 2003 6:30 P.M. Roll Call 2. Approval of August 28, 2003 Meeting Minutes: 3. Unfinished Business: a) Parks Needs Analysis - Review finalized list with cost estimates. 4. New Business: a) Change the November and December Meetings to the third week (i.e. Nov 20" & Dec. 18th) 5. Commissioner/Staff Reports • Purple Loostrife — Insect treatment status • Silver View Pond Report • Parks and Recreation Facility Guide. A consultant to set up the brochure has not been selected as of yet. The layout of the brochure will be reviewed by the Park and Recreation Commissioners • Commissioner Seat — Four applications were received prior to the Monday, September 22"d deadline. These were delivered to the Mayor for review and recommendation. It is anticipated that the appointment of a new Commissioner will go to the City Council on October 13th. Chair and Vice chair recommendations will also be appointed on this date. • Mike Szczepanski — On September 22, 2003, Council approved a resolution recognizing Mike for his years of service as a Park and Recreation Commissioner. It is anticipated that the framed resolution will be presented to Mike on October 6, 2003. 6. Request for future agenda items/other business Possible Items for October 23`d Agenda Park and Recreation Commission Meeting Minutes September 25, 2003 Meeting Called to order: 1. Roll Call: Present: Kroeger, Kunz, Mandoza, Edmond, McIntyre, Steeves, Lee, Dazenski, Absent: Long, Silvis 2. Approval of September 25, 2003 Meeting Minutes: Under item number 3 "Motion passed unanimously" was listed twice City Council recognized Mike Szczepanski on September 22, 2003 Motion to accept with correction Motion: Kunz 2" d: Mandoza Motion passed unanimously 3. Unfinished Business: a) Park needs analysis • The parks needs were arranged and sorted by which park the need was generated from and by the category in which the Commissioners placed them at the August 21st meeting: o Category A - Maintenance (do now) o Category B — Budget Items (2004, 2005 and 2006) o Category C — Long Term Items (add to the CIP) • Steve Danzenski stated that all Category A items will be done by June 2004. • Commissioners wanted to know the status of each Category A item, but didn't want to review them at this meeting. • Category B — Budget Items to be done in the next few years. A total of 43 items including the play equipment request at Green field Park • Total estimated cost of all category B items is $120,000. • Lee pointed out that in the City's Capital Improvement Program (CIP) there is a Playground Equipment Maintenance line item for every year in the amount of $25,000. • Lee stated that the Category B items would need to be funded by the City's Park Dedication Fund or the Special Project Fund. • Lee recommended that the Category B items be arranged in to three groups based on the year that they would be implemented (2004, 2005, & 2006) • It would be advantageous to try to have the three years spending levels to be somewhat the some. • The Commissioners then proceeded to go through the list of Category B items and place them into three groupings based on the year the Commissioners would like to have them implemented. • The final listing is attached. • Greenfield Park: oldest park in terms of play structures. Major replacement scheduled for 2010. • Commission was joined by two residents • There was a discussion pertaining to replacing the oldest equipment first as a way to schedule the park equipment replacements. • Danzenski thought the condition of the equipment at Greenfield Park is "good". • I-roeger stated that the equipment should be replaced based on age unless there are some significant wear or tear. • Mandoza disagrees; it should be based more on use. • Vandalism may also be a factor when considering replacing equipment. • Commissioners agreed to recommend to commit a $5000 expenditure in Greenfield Park for 2005. • Community Survey is on hold until City Council makes a decision on this issue. 4. New Business: a) Change the November and December Meetings to the third week (i.e. Nov 20" & Dec. 18`x') Motion to accept Motion: Edmond 2nd: I-unz Motion passed unanimously 5. Commissioner/Staff Reports Purple Loostrife — Insect treatment status • Insects (beetles) will be available in the spring of 2004 • Staff will harvest mature beetles in may of June of 2004 and relocate them in problem areas. DNR is reporting that the Purple Loostrife issue is becoming less of a problem. Silver View Pond Report • Feasibility report was ordered. It will be available in Late December or January 2004. 2 Parks and Recreation Facility Guide. A consultant to set up the brochure has not been selected as of yet. The layout of the brochure will be reviewed by the Park and Recreation Commissioners • There is no status of the layout. • No Date or schedule for developing the guide at this point. • Kroeger want to keep this on under unfinished business. Commissioner Seat — Four applications were received prior to the Monday, September 22nd deadline. These were delivered to the Mayor for review and recommendation. It is anticipated that the appointment of a new Commissioner will go to the City Council on October 13d' Chair and Vice chair recommendations will also be appointed on this date. • Commissioners recommended chairperson and vice -chairperson are not official until October 13, 2003. Mike Szczepanski — On September 22, 2003, Council approved a resolution recognizing Mike for his years of service as a Park and Recreation Connnissioner. It is anticipated that the framed resolution will be presented to Mike on October 6, 2003. • Kroeger will also try to contact Mr. Szczepanski. Staff has posed the issue raise at the August meeting as to whether the City can post City parks "No Smoking". The City's legal Counsel has not responded as of yet. The Commissioners Appreciation Dinner has been set for Thursday October 16, 2003. Lee and Danzenski will not be present at the next meeting in October. Grants — Edmond obtained information regarding grants at the Anoka County Library. St. Paul Police has been successful in obtaining grants. Possible resource for the City. • Commissioners to read over the material in the next few weeks. • For City grants, the department that benefits the most from that grant administrates the grant. Dana Mandoza will be working on collecting more data regarding park usage. Executive Meeting with the YMCA — What is the status? Kurt Ulrich the new City Administrator will be setting up the next meeting. 6. Request for future agenda items/other business Possible Items for October 23`d Agenda • No Smoking in the City's Parks - legal input • Facility Guide • Grant discussion Next regular scheduled meeting will be October 23, 2003. Motion to adjourn: Motion: Kunz 2"d: Mandoza Motion passed unanimously Respectfully submitted by: Greg Lee Public Works Director 4 Park and Recreation Committee Meeting Agenda October 23, 2003 6:30 P.M. Roll Call 2. Swear in new member (Shari Kunza) 3. Approval of September 25, 2003 Meeting Minutes: 4. Unfinished Business: a) Parks Needs Analysis - Review finalized list with cost estimates. Make a motion to submit final list to the City Council and recommend it be approved and included in the 2004 Budget and Capital Improvement Program. b) No Smoking in City Parks — The City's legal counsel stated that some cities are restricting smoking in their parks, however the authority to do so is unclear. Eden Prairie and other have adopted ordinances and are trying to link them to the Minnesota Clean Indoor Act using the rational that the parks are under the City control. In summary; It's happening, however, the authority to do so is unclear. c) Facility Guide Update- The parks trail / sidewalk map was recently updated. Golf Course data is currently being developed to be included in the brochure. Once the brochure is in a rough draft ( form, it will be presented to the Park and Recreation Commission for review and comment. d) YMCA Executive Committee Meeting — A meeting has been scheduled for Monday, October 20, 2003. e) Park Usage Survey / Data Collection — Parks Staff has been collecting data for the past several weeks. f) Community Survey —This has been place on the November 3, 2003 City Council Work Session agenda for discussion. g) Park Database — Base on the Commissioners direction, Staff will be developing a database for parks equipment and property. Staff is looking for direction from the Commissioners as to what items should be in the database and what fields of data should be collected for each item. (Example: ITEM; playground equipment DATA FIELDS; year installed, estimated replacement value, specific components, last evaluation date, evaluation notes, lighting, type of fill material, vandalism history, 5. New Business: a) 6. Commissioner/Staff Reports Request for future agenda items/other business Possible Items for November 20`h Agenda Park and Recreation Commission Meeting Minutes October 23, 2003 Meeting Called to order: 1. Roll Call: Present: Kroeger, Kunz, Mandoza, Edmond, Long, Silvis, Kunza, McIntyre, Steeves, Szurek Absent: Lee, Dazenski 2. Swear in new member: Shari Kunza Pete Szurek swore in Shari Kunza. A copy will be given to Shari at the next meeting. 3. Approval of September 25, 2003 Meeting Minutes: Motion to approve as drafted: Edmond 2od: Mandoza No discussion Motion passed unanimously 4. Unfinished Business: a) Parks Needs Analysis • An updated packet was sent out to the Commissioners. The needs were separated into three categories: o Category A - Maintenance (do by June 2004) o Category B —Budget Items (2004, 2005, and 2006) o Category C — Long Term Items (add to the CIP) • Total cost estimates were provided for the three subsections of category B item (2004, 2005, and 2006). • An effort was made to separate the three subsections of category B item (2004, 2005, and 2006) into equal costs, however they did not come out that way: 2004 - $34,633 2005 - $43,200 2006 - $44,900 • The next step is to make a motion to submit final list to the City Council and recommend it be approved and included in the 2004 Budget and Capital Improvement Program. Motion: Silvis 2°d: Mandoza No discussion Motion passed unanimously The Commissioners will follow this up on annually. b) No Smoking in City Parks — The City's legal counsel stated that some cities are restricting smoking in their parks, however the authority to do so is unclear. Eden Prairie and other have adopted ordinances and are trying to link them to the Minnesota Clean Indoor Act using the rational that the parks are under the City control. In sunmiary; Its happening, however, the authority to do so is unclear. • Mandoza mentioned that the City of New Brighton just erected a No Smoking sign in one of their parks. • Residents living near Greenfield Park brought this issue to the City Commissioners attention. • Kunza stated that she would support smoking ban in City Parks. • Mandoza will contact the City of New Brighton in an effort to obtain additional information. • Edmond pointed out that there are other sources of smoke: automobiles, barbeques... c) Facility Guide Update- The parks trail / sidewalk map was recently updated. Golf Course data is currently being developed to be included in the brochure. Once the brochure is in a rough draft form, it will be presented to the Park and Recreation Commission for review and comment. • The Commissioners want to know what is the timing of getting the update. d) YMCA Executive Committee Meeting — A meeting has been scheduled for Monday, October 20, 2003. • Mostly a orientation meeting for Kurt Ulrich. • Some budget discussions. • The purpose for the YMCA Executive Committee was top be a communication tool / relationship building. • The Committee is starting to look at other activities to bring more people in and increase revenue. e) Park Usage Survey / Data Collection — Parks Staff has been collecting data for the past several weeks. • Need input on the form (any alterations?) • Need help in filling out the forms. Looking for people to volunteer to fill out the form. • Commissioners want to make more informed decisions based on the data to be collected. • Discussed timing and season to collect data. • Expand the data collection to include ice rinks. • Also look at why other parks are NOT being used. Motion to look at the park usage form: Mandoza { 2"d : Kunz 2 Discussion: Edmond pointed out the data won't tell why people aren't using a particular park. Motion passed unanimously I) Community Survey— This has been place on the November 3, 2003 City Council Work Session agenda for discussion. • Wait to see what the discussions were. g) Park Database — Base on the Commissioners direction, Staff will be developing a database for parks equipment and property. Staff is looking for direction from the Commissioners as to what items should be in the database and what fields of data should be collected for each item. (Example: ITEM; playground equipment DATA FIELDS; year installed, estimated replacement value, specific components, last evaluation date, evaluation notes, lighting, type of fill material, vandalism history, ... • Keep this in mind when reviewing the "park usage survey / data collection sheet". 5. New Business: a) Garbage Collection Fund • Collect funds for new residents and existing resident switching over to a particular collector (example: $5) • Mandoza has been working with the City Administrator and City legal counsel. Mandoza will collect data and report back to the Commissioners. b) Park Programs on the south side of the City • Look at programs and facilities to serve the south side of the City. c) Field Use Fees • There was a discussion on Greenfield fee. Steeves stated that a fee is not collected. What happened to the fee collection. • Add "review of field use fees" to unfinished business 6. Commissioner/Staff Reports • Irrigation blow outs are scheduled for the week of October 27°i Request for future agenda items/other business Possible Items for November 20u' Agenda • Any update on the beetle program for eradicating purple loostrife • Review grant information • County Road H sidewalk status Next regular scheduled meeting will be November 20, 2003. Motion to adjourn: Motion: Mandoza 2°d: Long Motion passed unanimously Respectfully submitted by: Greg Lee Park and Recreation Committee Meeting Agenda November 20, 2003 6:30 P.M. Roll Call 2. Approval of October 23, 2003 Meeting Minutes: 3. Unfinished Business: a) Parks Needs Analysis — The final version of the Parks Needs Analysis has been incorporated into the City's draft Capital Improvement Program (CIP). The proposed 2004 Budget has also been revised to include the recommendations from the Parks and Recreation Commissioners pertain to the Parks Needs Analysis. There are three major Parks related items that were identified as being financed by the Park Dedication Fund: Groveland Park Building Design ($20,000), Skate Park ($55,000), and the items associated with the 2004 Park Rehabilitation Program ($34,633). b) No Smoking in City Parks — The City's legal counsel stated that some cities are restricting smoking in their parks, however the authority to do so is unclear. Commissioner Mandoza researched the City of New Brighton's smoking ban in City Parks. Attached is a copy of their Tobacco Free Park Policy. Also attached is an article from Allen Powell of the Pioneer Press regarding New Brighton's Tobacco Ban Policy. c) Facility Guide Update- The park trail / sidewalk map has been updated. The Golf Course data is K currently being developed to be included in the brochure. It is anticipated that this will be presented to the Parks and Recreation Commission for review and comment at their January meeting. d) YMCA Executive Committee Meeting e) Park Usage Survey / Data Collection — Review collection form. Develop a data collection process. t) Community Survey — This has been place on the November 3, 2003 City Council Work Session agenda for discussion. It was tabled at that meeting to be discussed at the December 1, 2003 Work Session. At this time the City Council is considering a fifty (50) -question survey. Given that, the Parks and Recreation Commission may want to consider prioritizing the eleven questions previously recommended and submitted to be included in the survey. Attached is a copy of those eleven questions. g) Garbage Collection Fund h) Field Use Fees — Attached is the Park building and field usage permit. Also attached is the Park Amenity List. The former YMCA Coordinator informed the City that the $5 user fee for Greenfield Baseball field was being collected, however, it was not added to the 2003 Fee Schedule. It will be officially added for the 2004 Fee Schedule. i) Grant Information — At this time, Staff is only aware of the Department of Natural Resources Local Grant Program. Attached is a copy of 2004 Grant Application Letter. j) Purple Loostrife — Insect treatment status * Insects (beetles) will be available in the spring of 2004 * Staff will harvest mature beetles in May or June of 2004 and relocate them in problem areas. New Business: a) County Road H Sidewalk Project Update —The City is re -bidding the portion from Silver Lake Road to the west City limits on January 8, 2004. 5. Commissioner/Staff Reports 6. Request for future agenda items/other business Possible Items for December 18`x' Agenda Park and Recreation Commission Meeting Minutes November 20, 2003 fMeeting Called to order: 1. Roll Call: Present: Kroeger, Kunz, Mandoza, Edmond, Long, Silvis, Kunza, McIntyre, Steeves, Lee Absent: Dazenski 2. Approval of October 23, 2003 Meeting Minutes: Motion to approve as drafted: Silvis 2"d: Edmond No discussion Motion passed unanimously 3. Unfinished Business: a.) Parks Needs Analysis — The final version of the Parks Needs Analysis has been incorporated into the City's draft Capital Improvement Program (CIP). The proposed 2004 Budget has also been revised to include the recommendations from the Parks and Recreation Commissioners pertain to the Parks Needs Analysis. There are three major Parks related items that were identified as being financed by the Park Dedication Fund: Groveland Park Building Design ($20,000), Skate Park ($55,000), and the items associated with the 2004 Park Rehabilitation Program ($34,633). • No action needed at this time. Staff wanted to point out the two major items for 2004; Groveland Park Building Design and Skate Park. • The City Council did question $20,00 for the building design. It may be substantially less than that if the same design as Hillview is used. • Money is in the 2004 budget, the Commission could make revisions prior to making any recommendations to the City Council on expenditure of fiords. b.) No Smoking in City Parks — The City's legal counsel stated that some cities are restricting smoking in their parks, however the authority to do so is unclear. Marta McIntyre the City of New Brighton's smoking ban in City Parks. Attached is a copy of their Tobacco Free Park Policy. Also attached is an article from Allen Powell of the Pioneer Press regarding New Brighton's Tobacco Ban Policy. • Commissioner Mandoza summarized New Brighton's policy. Cards are handed out and signs were erected. They have not received any legal challenges. • New Brighton is willing to talk to the Commission if they wish to. • Commissioner Edmond question why this is an issue the Commission is pursuing. • The Commission was requested by a resident to look into this issue. c • Commissioner Kunza stated that the reason New Brighton pursued this issue was because of health reasons- second hand smoke, and controlling litter. { • Commissioner Edmond thought there are a lot of other health issues; car exhaust... Edmond stated that smokers are tax payers and questioned how the Commission can tell them how to recreate. • No further action will be taken at this time. c.) Facility Guide Update- The park trail / sidewalk map has been updated. The Golf Course data is currently being developed to be included in the brochure. It is anticipated that this will be presented to the Parks and Recreation Commission for review and comment at their January meeting. • The park trail / sidewalk map has both current AND existing trails and sidewalk. d.) YMCA Executive Committee Meeting • A meeting has been scheduled for Monday, December 8, 2003 at 2:30 PM • Commissioner Kunz who is assigned to this committee will not be able to attend. • Commissioner Kunza will fill in. e.) Park Usage Survey / Data Collection - Review collection form. Develop a data collection process. • Commissioner Mandoza developed the form • Add time recorded, remove time frames (10 to noon, noon to 2, 2 to 4) • Have three observation times per sheet. Each with its own time and date. • "People at the Park" add pre-school, K-6, and teens. • Add a section to the bottom for "Notes". • Add to check park facility: BBQ's, Rinks, Sliding • Change the check off to recording the number of individuals. • Get rink usage data from the YMCA. • Add "Day". • Add name of observer. • Commissioners to observe / record • What parks to observe? No exact plan was set. • Observe for about one year. f) Community Survey - This has been placed on the November 3, 2003 City Council Work Session agenda for discussion. It was tabled at that meeting to be discussed at the December 1, 2003 Work Session. At this time the City Council is considering a fifty (50) -question survey. Given that, the Parks and Recreation Commission may want to consider prioritizing the eleven questions previously recommended and submitted to be included in the survey. Attached is a copy of those eleven questions. • Council is looking at the eleven questions submitted by the Commission as well as the 112 questions from the original survey from 1988. • Commissioner Kunza asked what type of data are we looking for: Data on what we have now and what we may want to have in the future. • Commissioners when through the list and noted their top four questions; Silvis #2, 3, 4, 8 Long #2, 4, 8, 9 Kroeger #1, 3, 4, 10 Kunz #5, 7, 9, 11 Edmond #1, 4, 8, 10 Kunza #3, 6, 9, 10 Mandoza #1, 3, 4, 5 • The data collection sheets may answer some of these questions. • Use the survey to find out what amenities residents want in their parks. • The survey company that will be hired by the City will re -organize and re- phrase the questions. • These questions will be asked over the telephone; They need to be as simple as possible. • Are we leading with these questions? Should there be an open-ended question? • Commissioner Kroeger Summarized: We want to know what people think about what we have now and what they think we could do better. • Commissioner's assignment is to review the survey questions again. g.) Garbage Collection Fund Commissioner Mandoza contacted City Administrator, Knit Ulrich. Mr. Ulrich is checking into this issue. Lee will invite Mr. Ulrich to the next meeting. h.) Field Use Fees - Attached is the Park building and field usage permit. Also attached is the Park Amenity List. The former YMCA Coordinator informed the City that the $5 user fee for Greenfield Baseball field was being collected, however, it was not added to the 2003 Fee Schedule. It will be officially added for the 2004 Fee Schedule. • Originally started with Green field Park baseball field. • Commissioner Mandoza discussed including the soccer field. • The YMCA contacted other cities to discuss charging field use fees; Arden Hills $30 per day, Shoreview $12 per hour, Spring Lake Park $50 per use, New Brighton is looking into this issue. • Leagues, and YMCA activities do not pay currently. This fee would be for additional use or use by non -leagues, non -YMCA activities. • The funds collected from this fee structure will benefit these facilities. Motion to recommend adding a $10 field use fee to the 2004 fee schedule: Mandoza 2" d: Edmond I Discussion: Teams may want to negotiate. It should be cash payment only. This will be applied to all fields where a reservation is being made. YMCA activities and school district 4621 are exempt. Notify all organizations about the fee change. Motioned amended to exclude any schools in Independent School District #621 and the YMCA. It will be applied to all fields that a reservation is sought. The will YMCA send out letters to all organizations who have historically used these fields. Revised Motion passed unanimously There was a discussion about reserving fields in advance — contrary to current policy. This would be in addition to regularly scheduled practices. The Commissioners reviewed the Park Building and Field Usage Permit. The YMCA just wanted support from the Commission for conducting this policy. The Commission agreed with the YMCA. i.) Grant Information - At this time, Staff is only aware of the Department of Natural Resources Local Grant Program. Attached is a copy of 2004 Grant Application Letter. • DNR offer several types of grant. • Staff will be attending an open house on December 3, 2003 to get more information on these grants. • No action needed at this time. j.) Purple Loostrife - Insect treatment status • Insects (beetles) will be available in the spring of 2004. • Staff will harvest mature beetles in May or June of 2004 and relocate them in problem areas. • Boy scouts / girl scouts may get involved 4. New Business: a) County Road H Sidewalk Project Update — The City is re -bidding the portion from Silver Lake Road to the west City limits on January 8, 2004. • Staff will be bringing this to the City Council at the second meeting in January (January 26, 2003) for action. 5. Commissioner/Staff Reports • Commissioner Silvas attended the Lakeside Lions Park Meeting on / November 19, 2003. At the meeting, they discussed the possibility of y adding on a fishing pier. The DNR has offered a grant of $12,200. The total cost is $22,000. The remaining may come from other sources, donation, etc. The Commission discussed City funding sources; Park dedication. Motion to recommend expenditure of $6,000 from Park Dedication Fund as matching funds for a fishing pier: Motion: Silvas 2°d: Kunza Motion passed unanimously The Lions have already funded a 39 -foot diameter gazebo to be constructed within the Lakeside Lions Park in 2004. It will be located to the west of the existing shelter. There is a possibility of adding the reconstruction of the parking lot to the City's street project in 2004. Staff will add it to the bids as a bid alternate. Once the bids are received the two cities can decide if they want to proceed. • YMCA had their Halloween Party on October 30, 2003. About 300 people were in attendance. • Commissioner Kroeger recognized a person attending the meeting. It was Commissioner Edmonds son. • The City's web site might be vulnerable to having email addresses being taken off and added to junk email lists. Staff will investigate. 6. Request for future agenda items/other business Possible Items for December 18`x' Agenda • Facility Guide • Community Survey • Garbage Collection Fund • Grant Information • Motions to Council • Ice Rink update Next regular scheduled meeting will be December 18, 2003. Motion to adjourn: Motion: Long 2" d: Mandoza Motion passed unanimously Respectfully submitted by: Greg Lee Park and Recreation Committee Meeting Agenda December 18, 2003 6:30 P.M. Roll Call 2. Approval of November 20, 2003 Meeting Minutes: 3. Unfinished Business: a) Facility Guide Update- The park trail/ sidewalk map has been updated. The Golf Course data is currently being developed to be included in the brochure. It is anticipated that this will be presented to the Parks and Recreation Commission for review and comment at their January meeting. b) YMCA Executive Committee Meeting— Any update from the December 8, 2003 meeting? c) Park Usage Survey / Data Collection — Review revised collection form. Develop a data collection process. d) Community Survey — This was placed on the December 1, 2003 City Council Work Session agenda for discussion. At this time the City Council is considering a fifty (50) -question survey. The City Administrator is currently revising the survey to reflect the City Councils comments. The Park and Recreation should review the questions in the proposed survey, review the original eleven questions submitted, and provide a recommendation to the City Administrator for any revisions. Attached is a copy of the draft survey that was reviewed by City Council on December 1, 2003 along with the original eleven questions. e) Garbage Collection Fund — City Administrator, Kurt Urich will be attending this meeting and providing an update. f) Field Use Fees —A $10 user fee will be applied to all fields that a reservation is sought. This excludes any schools in Independent School District #621 and the YMCA. This will be added to the 2004 City Fee Schedule and will be approved by City Council in January of 2004. g) DNR Grant Information — See report section below. 4. New Business: a) Ice Rink Update. b) Recommend Chairperson, Select a Vice -Chairperson, and Secretary for 2004 c) Approve meeting dates for 2004 Commissioner/Staff Reports COUNTY ROAD H PATHWAY — FROM EDGEWOOD DRIVE TO THE WEST CITY LIMITS On October 27, 2003, the City Council approved Resolution No. 6118 rejecting all current bids, authorizing Staff to re -advertise for bids, and establish a new bid date for the County Road H Sidewalk Project. A bid date of January 8, 2004 was established. The City will be receiving bids for two segments: From Silver Lake Road to the West City Limits and from Silver Lake Road to Knollwood Drive. These were set up as two completely separate bids. The City Council will have the option of awarding the contract for either bid or rejecting the bids and not awarding a contract. Information pertaining to the County Road H sidewalk status will be included in the January/February issue of the Mounds View Matters. Staff anticipates presenting this to the City Council for action on January 26, 2004. PATHWAY PROJECT — ADDITIONAL SEGMENTS FOR CONSIDERATION The City's Pathway Plan was discussed at the February 3, 2003 City Council Work Session. In addition to the pathway along County Road H from Edgewood Drive to the west City limits, the City Council identified four pathway segments they would consider to be a priority. These were: Along the north side of County Road H2 - from County Road 10 to Program Avenue. Along the east side of Edgewood Drive - from County Road H2 to Edgewood Middle School. Along the north side of County Road 10 - adjacent to the wetland area located just southeast of Walgreen's store. Along the south side of County Road 10 — from Woodale Drive to the south, connecting into the existing trail. The two segments along County Road 10 were completed in the fall of 2003 as a change order to the County Road H2 Project. Staff would like to discuss the first two segments with the City Council. Staff has investigated both sites and found that the roadway segments were excessive in width. This, coupled with the narrow boulevards and current obstructions, would make the installation of a sidewalk or pathway in these areas problematic for both the City and the adjacent residents. Staff is recommending that the City install pedestrian walkways along these segments at the time the streets are scheduled for major maintenance. This would allow for the option of changing one or both curblines to accommodate a pathway. This would provide the best long-term solution for the City and the people who use and live along these street segments. In lieu of constructing these two segments, Staff is presenting the option of pursuing the construction of a pathway along Silver Lake Road from County Road H to County Road 10. The County has scheduled a mill and overlay for this segment of Silver Lake Road in 2004. Although the County project will not involve or disturb the boulevard areas, it still would be advantageous to coordinate a new sidewalk/pathway with the repaving of the street. 2003 Street Improvement Project Sidewalks There are three additional sidewalk/pathway segments located within the area proposed for the 2003 Street Improvement Project Area. These are: Groveland Road — from County Road I to County Road 10 Knollwood Drive — from County Road H to County Road H2 Woodcrest Drive — from Knollwood Drive to Silver Lake Road Staff would like direction from the City Council on these potential segments. They are included in the City's Comprehensive Plan. If the City Council wishes to construct these segments, it would be advantageous to do so as part of the adjacent street project. COUNTY ROAD 10 RECONSTRUCTION AND REVITALIZATION PLAN — IMPLEMENTATION PHASE On September 26, 2002, the City Council approved Resolution No. 5824 formally adopting the County Road 10 Redevelopment and Revitalization Plans as prepared by URS Corporation. The next step in the process is to develop an implementation plan. On October 20, 2003 Staff met internally to develop a strategy for implementation. This item has been placed on the January 5th Work Session Agenda. Dan Solar, Traffic Engineer, and Ken Haider, Public Works Director for the County will be in attendance. The purpose of the meeting is to obtain direction from the City Council as to what they see as a priority in implementing the County Road 10 Plan. As previously discussed with the City Council, one of the first steps will be to hire an engineering firm to survey the corridor and develop a pathway alignment throughout its length on both sides. Other questions that will be posed to the City Council are: • "When should the emergency vehicle preemption (EVP) devices be installed in each traffic signal?" These allow emergency vehicles to safely navigate through the signalized intersections without conflict from opposing lanes of traffic. • "What intersections does the City Council see as a as higher priority?" The plan calls for several intersections to be upgraded and the geometrics to be changed. The goal of the January 51h meeting is to have a fair understanding between the City Council and County as to what the general implementation plan should be. Staff will then send out requests for proposals (RFP's) to have an engineering firm start assisting both the City and the County on implementation of the various items. DNR REGIONAL AND LOCAL TRAILWAY GRANT OPPORTUNITIES On December 3, 2003, Staff attended an open house meeting to discuss the Department of Natural Resources' 2004 Local Trailway Grant Program. Application must be in by February 27, 2004. The maximum grant amount is $100,000. The project must be completed by December 31, 2005. Given the criteria for a successful application, the only possible project the City could apply for is the pathways along the County Road 10 corridor. Trailways less than ten (10) feet in width are not eligible for grant monies. Staff recommends that the City apply for both federal and local grants for the pathways along the County Road 10 corridor. In order to be a successful applicant, Staff will need to make a case of these pathways providing a connection between residential and commercial sites and other regional nature sites such as Rice Creek and the proposed regional nature park to be located on the TCAAP site. LAKESIDE LIONS PARK Several new changes may be occurring to the Lakeside Lions Park: Gazebo The Lions Club is providing funds to construct a gazebo in the Lakeside Lions Park. It is proposed to be 39 feet in diameter with a two-tiered roof with louvered cupola and a 25 year shingled roof with tongue & groove pine roof deck. It is proposed to be built in the open space near the south end of the ball field. The estimated cost is $53,691.80. Fishing Pier The DRN has a program entitled, "Fishing in the Neighborhood" (FIN). As part of this program, the DNR has dedicated a grant to the Lakeside Lions Park for constructing a floating fishing pier. The pier would be 104 feet in length and have a "T" section on the end. The estimated cost is $22,000. The DNR Grant is for $12,200. The remaining $10,000 would need to be raised from several sources, some of which may include: Spring Lake Park Lions, Fridley Lions, and donations. The Mounds View Parks and Recreation Commission is in support of this project. The DNR will also be stocking the lake this spring with large mouth bass and black crappies. Parking Lot Upgrade The Parking lot at Lakeside Lions Park is in extremely poor condition. To explore the costs of upgrading it and expanding it slightly, the reconstruction of this parking lot will be added to the bid for the 2003 Street Project. Once bids are received, the cities of Spring Lake Park and Mounds View can decide if this is a project worth pursuing. At this time, no commitment has been made by either city to this project. k` Request for future agenda items/other business �. Possible Items for January 22nd Agenda • Parks Needs Analysis — Review Status of category A items, Prepare for the purchase and implementation of the category B and C items. Park and Recreation Commission Meeting Minutes December 18, 2003 Meeting Called to order: 1. Roll Call: Present: Kroeger, Kunz, Mandoza, Long, Silvis, Kunza, Steeves, Lee Absent: Edmond, McIntyre, Dazenski 2. Approval of November 20, 2003 Meeting Minutes: Smoking in parks — Marta provided the information — Policy and news article Motion to approve as amended: Silvis 2"d: Kunz No discussion Motion passed unanimously 3. Unfinished Business: a) Facility Guide Update- The park trail / sidewalk map has been updated. The Golf Course data is currently being developed to be included in the brochure. It is anticipated that this will be presented to the Parks and Recreation Commission for review and comment at their January meeting. • Nothing new to report • Anticipate the draft will be submitted in January for review b) YMCA Executive Committee Meeting — Any update from the December 8, 2003 meeting? • Kurt Ulrich, the City administrator, had taken minutes. However they were not ready for submittal for review. • Talked about facility issues • Gymnasium floor needs to be resurfaced in July • Discussed lighting in the gymnasium — protecting them from damage. • Discussed bleached in the gymnasium — how to prevent kids from loitering on them. • Went over community questions. • Discussed new programs: Frisbee golf, karate ... • The contract was not discussed at this YMCA meeting. Jeanette will bring it up at the next meeting. c) Park Usage Survey/ Data Collection —Review revised collection form. Develop a data collection process. 0 Updated version was distributed. • Includes three observations, who is collecting the data, who was there was broken down by age groups. • How the data is to be collected was discussed. Mandoza made a request for citizens to help collect the data. • Add in the Mounds View Matters with a request for volunteers. • Another source would be the City's Parks Department workers. Monday through Friday during work hours. • Each commissioner to be assigned a park: Long — SilverView, Krueger — Groveland, Lakeside, Hillview Kunz — Lakeside, Arden Mandoza—Random, Silver View, Wooderest Silvis — Oakwood (both corners), Greenfield Kunza — Woodcrest, Random, Lambert, City Hall d) Community Survey — This was placed on the December 1, 2003 City Council Work Session agenda for discussion. At this time the City Council is considering a fifty (50) -question survey. The City Administrator is currently revising the survey to reflect the City Councils comments. The Park and Recreation should review the questions in the proposed survey, review the original eleven questions submitted, and provide a recommendation to the City Administrator for any revisions. Attached is a copy of the draft survey that was reviewed by City Council on December 1, 2003 along with the original eleven questions. • City administrator, Kurt Ulrich, was introduced. • Kurt looked at the survey that was done in 1988. Then tried to incorporate the eleven questions into the survey. Keeping in mind that the survey will need to be reduced to 50 questions. • Survey would be over the phone and would contact 400 residents. • Kurt went over the questions that pertained to parks. • There was a lot of detailed discussion of specific questions. • Kurt will be sitting down with an expert in writing these type of questions. • Mandoza thought there should be a question on the big ticket / expensive items. (New play ground equipment, new park building, skate park, new soccer fields, cross country bike park, upgrade park building, new baseball / softball fields, new hockey rink, maintaining park activities, do not spend any money... ) • Need to know where the people responding live. • List under No. 48 needs to be updated (add tennis courts, delete ampitheatre..) • Funding — a possible funding source could be the Park Dedication Fund. • Kurt will re -work the questions and get back to the commissioners in January or February. e) Garbage Collection Fund — City Administrator, Kurt Urich will be .. attending this meeting and providing an update. • Initiated by Mandoza • Ace would include the City in their "New Customer" program. This would be to dedicate $5 to the City's Parks Department for every new customer. • Other haulers were contacted to see if they would provide a similar program. • 20% of the City's residents are currently with Ace. • Would need to publish information in the Mounds View Matters • There was a question in the draft survey regarding the City having contracting hauling. • Legally, it appears that we are OK as long as we offer this to all haulers. f) Field Use Fees —A $10 user fee will be applied to all fields that a reservation is sought. This excludes any schools in Independent School District #621 and the YMCA. This will be added to the 2004 City Fee Schedule and will be approved by City Council in January of 2004. • The City Council has not reviewed the fee change • It will be added to the 2004 Fee Schedule g) DNR Grant Information— See report section below. • On December 3, 2003, Staff attended an open house meeting to discuss the Department of Natural Resources' 2004 Local Trailway Grant Program. • The maximum grant amount is $100,000. • The project must be completed by December 31, 2005. • City could apply for is the pathways along the County Road 10 corridor. • Trailways less than ten (10) feet in width are not eligible for grant monies. • The only trailways that would be eligible are the proposed pathways along the County Road 10 corridor. 4. New Business: a) Ice Rink Update. • Request to be on the agenda • Schedule to be opened next Saturday (12/20/2004) b) Recommend Chairperson, Select a Vice -Chairperson, and Secretary for 2004 • Annual the City Council must appoint a chairperson. • The Park and Recreation Commission must recommend a chairperson to the City Council and then select a vice chairperson and secretary. Motion to recommend John Kroeger as Park and Recreation Chairperson: Mandoza 2nd: Long John accepted Motion passed unanimously — John Kroeger abstained from voting Motion to appoint Jerry Kunz as Park and Recreation Vice -Chairperson: Kroeger 2nd: All No discussion Motion passed unanimously Motion to appoint Greg Lee (or Staff) as Park and Recreation Secretary: Silvas 2nd: All No discussion Motion passed unanimously c) Approve meeting dates for 2004 Motion to approve the 2004 Park and Recreation meeting dates: Silvas 2" d: Mandoza No discussion Motion passed unanimously 5. Commissioner/Staff Reports YMCA Representative Motion to approve Shari Kunza as the Park and Recreation representative to serve on the YMCA Committee: Kunz 2nd: Long No discussion Motion passed unanimously COUNTY ROAD H PATHWAY — FROM EDGEWOOD DRIVE TO THE WEST CITY LIMITS The City rejected all current bids, authorizing Staff to re -advertise for bids, and establish a new bid date for the County Road H Sidewalk Project. A bid date of January 8, 2004 was established. The City will be receiving bids for two segments: From Silver Lake Road to the West City Limits and from Silver Lake Road to Knollwood Drive. 11 PATHWAY PROJECT — ADDITIONAL SEGMENTS FOR CONSIDERATION • The City's Pathway Plan was discussed at the February 3, 2003 City Council Work Session. In addition to the pathway along County Road H from Edgewood Drive to the west City limits, the City Council identified four pathway segments they would consider to be a priority. These were: Along the north side of County Road H2 - from Cormty Road 10 to Program Avenue. Along the east side of Edgewood Drive - from County Road H2 to Edgewood Middle School. Along the north side of County Road 10 - adjacent to the wetland area located just southeast of Walgreen's store. Along the south side of County Road 10 — from Woodale Drive to the south, connecting into the existing trail. • The two segments along County Road 10 were completed in the fall of 2003 as a change order to the County Road H2 Project. • Staff would like to discuss the first two segments with the City Council. Staff has investigated both sites and found that the roadway segments were excessive in width. This, coupled with the narrow boulevards and current obstructions, would make the installation of a sidewalk or pathway in these areas problematic for both the City and the adjacent residents. Staff is recommending that the City install pedestrian walkways along these segments at the time the streets are scheduled for major maintenance. This would allow for the option of changing one or both curblines to accommodate a pathway. This would provide the best long- term solution for the City and the people who use and live along these street segments. In lieu of constructing these two segments, Staff is presenting the option of pursuing the construction of a pathway along Silver Lake Road from County Road H to County Road 10. The County has scheduled a mill and overlay for this segment of Silver Lake Road in 2004. Although the County project will not involve or disturb the boulevard areas, it still would be advantageous to coordinate a new sidewalk/pathway with the repaving of the street. COUNTY ROAD 10 RECONSTRUCTION AND REVITALIZATION PLAN — IMPLEMENTATION PHASE • This will be discussed that January 5t1' City Council Work Session meeting. The goal is to have a fair understanding between the City Council and County as to what the general implementation plan should be. Staff will then send out requests for proposals (RFP's) to have an engineering firm start assisting both the City and the County on implementation of the various items. LAKESIDE LIONS PARD Several new changes may be occurring to the Lakeside Lions Park: Gazebo The Lions Club is providing funds to construct a gazebo in the Lakeside Lions Park. It is proposed to be 39 feet in diameter with a two-tiered roof with louvered cupola and a 25 year shingled roof with tongue & groove pine roof deck. It is proposed to be built in the open space near the south end of the ball field. The estimated cost is $53,691.80. Fishing Pier The DRN has a program entitled, "Fishing in the Neighborhood" (FIN). As part of this program, the DNR has dedicated a grant to the Lakeside Lions Park for constructing a floating fishing pier. The pier would be 104 feet in length and have a "T" section on the end. The estimated cost is $22,000. The DNR Grant is for $12,200. The remaining $10,000 would need to be raised from several sources, some of which may include: Spring Lake Park Lions, Fridley Lions, and donations. The Mounds View Parks and Recreation Commission is in support of this project. The DNR will also be stocking the lake this spring with large mouth bass and black crappies. Parking Lot Upgrade The Parking lot at Lakeside Lions Park is in extremely poor condition. To explore the costs of upgrading it and expanding it slightly, the reconstruction of this parking lot will be added to the bid for the 2003 Street Project. Once bids are received, the cities of Spring Lake Park and Mounds View can decide if this is a project worth pursuing. At this time, no commitment has been made by either city to this project. Siding / Snowboarding • John Kroeger was approached by a previous commissioner regarding some opportunities. • High Tempo Ski and Snowboard Company / organization • They have buses that will take 9 to 16 year old kids to local ski resorts every Saturday. • Wild Mountain, Afton Alps, Welch Village • $45 initiation fee. $45 per trip (bus and lift ticket) 0 Pick up at Chippewa Middle School 6. Request for future agenda items/other business Possible Items for January 22'd Agenda • Facility Guide • Community Survey • YMCA Committee Update • Garbage Collection Fund Next regular scheduled meeting will be December 18, 2003. Motion to adjourn: Long 2nd: Silvas Motion passed unanimously Respectfully submitted by: Greg Lee 7