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HomeMy WebLinkAboutJanuary thru December 2001Park and Recreation Commission Meeting Agenda January 24, 2001 1. Introduction of Members: Mike Szczepanski, Anthony Zuk, Frank Silvis, Dave Long Sherry Gunn, Dan Coughlin, Mark Pothen, John I<xoeger, Jerold Kahn 2. Election of Chairperson and Vice -Chairperson 3. Approval of Minutes of December Meeting 4. New Business 5. Old Business a. Introduction of Consultant Jim Studenski of TKDA for the Park Shelter b. Discussion of Comprehensive Park Plan and City Survey c. Discussion of Bylaws or Chapter 405 of the Municipal Code PARK AND RECREATION MEETING MINUTES January 24, 2001 Meeting was called to order at 6:30 pm New members were sworn in. All members of the Commission were present and introduced A unanimous decision of the Commission elected Dan Coughlin as Chairperson and Sherry Gunn as Vice -Chairperson. Secretary appointment will be the staff liaison to the Commission. Former Commission Stan MacDonald addressed the Commission and expressed his gratitude in working with the Commission and wished them success in their future endeavors. Minutes of the December 13, 2000 were approved New Business: Dan Coughlin requested that Barbara Haake be placed on the next meeting agenda to discuss issues related to Spring Lake. The Commission approved this motion. A motion was approved to create Resolutions for the Park and Recreation Commission on items of major decisions. Old Business: Hillview Park Shelter Replacement Consultants representing TKDA presented preliminary building plans for the Hillview Park Shelter. Several Commission members and staff expressed concerns regarding the building size and construction materials. The architects explained that a masonry building would cost approximately 5 to 10% more than a wood building, but it would save the City money over the longevity of the building in maintenance. The concept of designing the two remaining buildings the same and saving future design and engineering fees was discussed. Staff was directed to consider this and report back at the next meeting. Storage space was also addressed and staff was to consider with the architects in amending the proposed design. The Commission also approved the addition of a second restroom in the facility. Separate male and female facilities are a requirement of the building code for this building. Also approved was a motion for no net loss of usable interior space and the possibility of adding a detached picnic shelter at a later date. Staff was directed to present the concept of replacing all shelters at one time. This could save money in advertising, mobilization, materials, and possibly open the bidding to larger construction companies due to a larger project. Bonding for the project was discussed as a means to fand the construction. Comprehensive Plan and City Survey Staff explained the comments for the City Council work session where this was presented by staff. The commission reiterated that a consultant should conduct this survey and subsequent plan. The survey if authorized by the City Council could include questions regarding all City services, not only Park and Recreation. Recommendation of the Commission was to consult the City Council again on this matter. Information regarding the status and participation of recreation programs and any surveys conducted by the YMCA was requested. Staff will request if this information is available from the YMCA. Other Old Business: A request was made and approved to invite the City Forester to an upcoming meeting to present the Forestry programs and schedules to the Commission. Staff will contact the City Forester to schedule this. Scheduling of the City Park facilities was discussed; Greenfield ball field was of major concern along with soccer fields. A representative from the YMCA will be requested at the next meeting to discuss these issues. Next month's meeting was motioned to be changed to Tuesday, February 27, 2001 at 6:30 pm, as the regularly scheduled date is Ash Wednesday. No further business was presented Meeting was adjourned at 8:50 pm CM4ikes documemsNarks SIufl.doC�ESTMA AND REC MTG MM 012401.&c Park and Recreation Commission Meeting Agenda February 27, 20016:30 pm 1. Roll Call 2. Approval of Minutes of January Meeting Review of YMCA meeting minutes Unfinished Business a. Continued discussion of Park shelter replacement — TKDA Consultants 4. New Business a. Presentation on Spring Lake, Barbara Haake & Mary Scotch 5. Commissioner / Staff Reports 6. Requests for future agenda items / other business Park and Recreation Commission Meeting Minutes February 27, 2001 1. Roll Call: All members were presented when the meeting was called to order except Tony Zuk. He arrived later. 2. Approval of January Minutes: Sherry Gurm motioned the minutes be approved with corrections, seconded by Frank Silvis. The Commission reviewed the minutes of the YMCA programming committee, which brought about discussion about the committee's role in programming. Staff was directed to discuss this with the YMCA and report back to the Commission. 3. Unfinished Business: Representatives from TKDA presented three preliminary plans and cost estimates for the Hillview Park shelter. Building materials and cost justification was discussed along with utilization by various groups. It was noted that the original plans have changed due to the need for storage, code compliance and no net loss of usable space. Staff will request past shelter bookings from the YMCA. Further discussion resulted with a vote being taken on which option the Commission would recommend to the City Council. Option #3 with block construction was chosen. Mayor Sonterre was in attendance and briefed the Commission of the possible Legislative issues the City may face in future budgets. Staff will present this to the City Council at a work session and also consult with surrounding commrurities regarding any past shelter construction. 4. New Business: Mary Scotch made a brief presentation to the state of the water quality and quantity of Spring Lake. Ms. Scotch requested support from the Park and Rea Conmrission for a Joint Powers Agreement which is to be formed with the three Cities that surround the lake; Fridley, Spring Lake Park and Mounds View. The Commission unanimously voted to support this motion. 5. Commissioner / Staff Reports: The Commission reviewed the position description presented by staff. It was decided that the Forestry dept. should be added to the description. Staff will amend the document and forward it to the City Council. Tony Zuk presented staff with a company that constructs skateboard ramps. 6. Future agenda Items / Other Business: The Commission requested that the City Forester present a report at a future meeting, staff indicated contact would be made. The Commission also requested a report from representatives of the YMCA regarding past programs, attendance and future programming for this spring and summer. Staff was requested to contact the Irondale Baseball Association in regards to the maintenance of Greenfield baseball field and replacement of the nets and tarps. A motion was made and seconded to adjourn the meeting at 9:08 p.m. Respectfully Submitted, i� a,� Director of Public Works Park and Recreation Commission Meeting Agenda March 28, 2001 1. Roll Call 2. Approval of February Meeting Minutes 3. Unfinished Business a. Hillview Park Shelter b. Shelter usage C. Greenfield Baseball Field 4. New Business a. Report of City Forester, Rick Wriskey b. Report of YMCA 5. Commissioner / Staff Reports 6..Request for future agenda items / other business Park and Recreation Commission Meeting Minutes March 27, 2001 1. Roll Call: All members were presented when the meeting was called to order except Tony Zuk. And Jerry Kahn 2. Approval of January Minutes: Frank Silvis motioned the minutes be approved as presented, seconded by Mike Szezepanski. 3. Unfinished Business: Hillview Park shelter discussion included review of a staff survey of surrounding communities' shelter projects of the past. Dan Coughin mentioned that wood material costs appeared to be going down, perhaps the other trades and construction materials might be also. A motion was made and seconded and approved unanimously, to request Council authorization to proceed to plans and specifications and advertisement for bids on the shelter. Staff indicated that the request would be made at the next work session. Shannon Roepke presented a shelter usage evaluation for all of the City Park shelters for the year 2000 Greenfield Baseball field usage and reservations were discussed. It was agreed that a small committee be formed to evaluate the method of reserving the field and providing equitable field time for various organizations requesting the field. 4. New Business: City Forester Rick Wriskey presented the Forestry Department's annual report and explained the various programs performed by the department. Shannon Roepke, Program Director for the YMCA presented information and minutes from the Programming Committee. Discussion incurred about the formation of the committee and it's responsibilities. The Commission requested notices of future meetings and was invited to attend at any time. The Programming Committee meets the second Tuesday of every month. Shannon' presence was requested at future meetings. 5. Commissioner/ Staff Reports: Mike Ulrich, Director of Public Works, informed the Commission of the upcoming Commission Appreciation Dinner which will be held on May 3, 2001, from 5:30 pm to 8:30 pm at the Community Center. The playground equipment will be installed at Wooderest Park as soon as weather permits. G. Future agenda Items/ Other Business: Shannon was requested to present the Connnission with the quarterly Program Participation records and a listing of Core Programs the YMCA is to provide to the Community through the contract. A report from the Greenfield Baseball committee will be presented at the next meeting if available. A motion was made and seconded to adjourn the meeting at 9:01 p.m Respectfully Submitted, Director of Public Works Park and Recreation Commission Meeting Agenda April 25, 2001 1. Roll Call 2. Approval of March Meeting Minutes New Business a. Program Participation Report, Core Programs — Sharmon Roepke 4. Unfinished Business a. Greenfield Baseball Field Report - Committee 5. Commissioner / Staff Reports 6. Request for future agenda items / other business Park and Recreation Commission Meeting Agenda May 23, 2001 1. Roll Call 2. Approval of March Meeting Minutes 3. New Business a. Program Participation Report, Core Programs — Shannon Roepke 4. Unfinished Business a. Greenfield Baseball Field Report - Committee 5. Commissioner / Staff Reports 6. Request for future agenda items / other business Park and Recreation Commission Meeting Minutes May 23, 2001 Roll Call: Jerold Kahn late to meeting Tony Zuk, absent Approval of March minutes: Tabled New Business: a) Jeanette Cameron, YMCA, explained the Aquatics program, reviewed programming, committee minutes, program attendance, teen night. Motion by Coughlin, second by Long to eliminate Park Concerts from the programs due to lack of funding. Unanimously approved. Unfinished Business: a) Report of Greenfield Park Committee. Reservations will be made on weekly basis for maximum of 2 days per week; 1.75 min. b) Questions on responsibility for Edgewood fields; staff will inquire upon. c) Motion made by Gunn, second by Kroeger asking for City Council to clarify if funds could be allocated start a survey process. Unanimously approved. d) Couglin explained email of April 18, 2001 to Council, Mayor, Administrator and requested discussion. Couglin motioned, second by Long, to continue the Focus Group for the YMCA, but continue it under MV CC/YMCA Focus Group and to officially recognize this committee as such. Unanimously approved. Commissioners/Staff Reports: a) Dazenski reported on Woodcrest Park tasks. The Lionesses are donating a park bench and so is the Garden Club. b) Ulrich spoke about the landscaping of the Greenfield Park Pond project. Excerise equipment at the Community Center. TKDA working on plans and specs for Hillview Park Shelter. C) Szczepanski inquired on the fence at Silver View Soccer field. Dazenski replied it would be installed this summer. d) Jim Ericson, Community Development Director, spoke regarding the Highway 10 Redevelopment and requested volunteers or steering committee. (Couglin, Gunn, Kroeger volunteered.) e) Coughlin inquired on obtaining a copy of the YMCA contract (actually everyone in the Park and Recreation Committee) so that the committee can review the contract. Ie Review yearly contract and obligations (operations, financial, community assessment). Szczepanski motioned, Kroeger seconded. NOTE: Final vote was not taken. Next Meeting: YMCA Contract Reviewal/Comments. Silvis motioned, Long seconded to adjourn meeting. (7:54pm) Park and Recreation Commission Meeting Agenda June 20, 2001 1. Roll Call 2. Approval of May Meeting Minutes 3. Unfinished Business a. Review of Hillview Park Shelter Plans 4. New Business a. 5. Commissioner / Staff Reports 6. Request for future agenda items / other business Park and Recreation Commission Meeting Agenda September 24, 2001 1. Roll Call 2. Approval of Meeting Minutes 3. Unfinished Business a. Fence installation at Silver View Park b. Community Survey C. MVCC "program committee" renaming to "MVCC Community Focus Group" 4. New Business a. Discussion regarding YMCA programming and budget status. (The City Administrator and Finance Director have been invited to be present for this item.) b. Discussion of the trailway systems 5. Commissioner / Staff Reports 6. Request for future agenda items / other business Park and Recreation Commission Meeting Minutes October 24, 2001 Roll Call: Sherry Gunn and Jerold Kahn, absent Dave Long late to meeting Also present: Kathleen Miller, Administrator and Charlie Hansen, Finance Director, Shannon Roepke, YMCA Approval of May 23, 2001 Minutes: Motion: Dan Coughlin 2"d: Mike Szepanski Unfinished Business: 3a) Silver View Park Fence update, per Dazenski, it will be completed still this fall. Dazenski also noted that the materials are being donated and the fence project will be in conjunction with other concrete work at the park. 3b) Community Survey Status; Kroeger asked what is the status of sending out a survey and if so could this survey be combined with other City departments to save money. Miller stated that no further action had been taken and that she would check the budget for the availability of funds. Coughlin suggested that the survey be professionally done so that specific questions could be addressed. Motion made by Silvis to recommend to council that a professional survey be initiated focusing on Park and Recreation. 2nd by Mike Szepanski. Unanimously passed. 3e) Coughlin noted that the Parks and Recreation Commission previously passed, on a unanimous vote, a motion requiring that the Mounds View Community Program Committee be renamed the Mounds View Community Center Focus Group. Coughlin reiterated that the reason for the requested name change was that the Commission wanted to make it clear that it reserved for itself full advisory authority provided in the city code to the City Council in areas pertaining to recreational programming. Coughlin stated that Hillview Shelter is an unfinished business item even though it was not on the agenda and asked about the progress of the new shelter. Dazenski stated that the shelter is in the process of being constructed and is on schedule; completion date should be December 14, 2001. Kroeger stated that in the unfinished business of May 23, 2001 discussion occurred regarding the scheduling of the Greenfield Park field. Roepke stated that this would be taken care of by the YMCA. Also the maintenance of Edgewood field was discussed; it was determined that those using the field would maintain them but how to get the word out. Coughlin stated that this item would be more appropriate for February 2002 as Unfinished Business and will be addressed then. Krueger asked about the YMCA Contract; Dazenski had copies and passed them out to the committee members. (Roepke also passed out a tally sheet regarding the park fields and useage.) New Business: 4a) Item 4 - YMCA Programming Coughlin asked Miller and Hansen how the budget looked at this time. Miller stated that the community center was budgeted as a group. 2002 budget will reflect the costs isolated for particular programs, ie: YMCA; unfortunately there is still some question as to what costs are associated with the YMCA. Ie News letter costs. Miller further stated that the Finance Director is reviewing the current costs or at least to the best of his ability, relating to the YMCA. Hansen stated that the yearly payment to the YMCA is a flat rate of $157,000.00, with inflation factors, which in the year 2001 would bring the total payment at $165,000.00. Payments will also be made for special programming including ice skating and playgroiuid supervision and middle school and program leadership and this will bring the total paid to the YMCA at approximately $200,000.00 for the year 2001. Hansen stated that he is looking for the report from the YMCA, reflecting the registration fees for the recreation programs. Hansen also stated that the operation costs for the YMCA have been recorded in the General Fund of the recreation programs and some have been recorded in the Community Center Fund. (Also included in the Community Center Fund are the operating costs for the Community Center.) Since 1999, sufficient attention was not made as to the break down of the costs. As of today, the practice has been changed to separate the invoices/bills to reflect the proper accounts and the budget for 2002 will be reflective of this procedure. Unfortunately, they cannot sort out the actual breakdowns. Miller stated that documentation is lacking to provide accurate figures but 2002 will be better. Szepanski asked what the costs would be to having an in-house Park and Recreation Department as opposed to contracting it out? Are there any numbers available? Miller suggested that instead of going backwards in the past, that the committee look at the program the City has now and then look at what is lilted and not liked with this program. Then costs could be looked at for creating a program that reflects what everyone would like to see and see if it would be cost effective. Long replied fair enough. Coughlin stated that he was adding the costs up in the contract now, and there is roughly $190,000.00 earmarked for building maintenance. Miller agreed that in the Community Center budget there is $50,000.00 for building maintenance but it is a contingency fund. Kroeger asked when we would be able to get a better handle on the costs. Miller stated that the budget for 2002 will be setup for line items and that in approximately 6 months costs could be provided; she also stated that the council is interested too. Kroeger asked if it was possible to have an estimate provided and identify as such. Miller stated that the Finance Director could try to come up with costs associated with it. Miller stated she received a document from the YMCA culling revenues that they are bringing in. Coughlin asked the coaches on the Park and Recreation Cormnittee, what their opinions are of the YMCA programs and qualities. Kroeger stated that he is a soccer coach and his participants have said that in the past applications were not received and that the YMCA's response and coordination doesn't seem to be the best. Coughlin stated people have reported to him that response and coordination of programs are not best either. Pothen stated that we could poll other coaches for their opinions. Roepke stated that the YMCA does send out evaluation and volunteer forms. The YMCA is trying to obtain more volunteers; there is a shortage. Coughlin asked Steve Dazenski for Public Works opinion of the how the Community Center is managed in the respect of the care for the building. Dazenski stated that there has been some changes for the better, but more attention could definitely be extended. There are security problems still and equipment has been damaged, with no accountability. The fulltime custodian works very hard at keeping the building looking good and presentable. Long commented that there is not enough communication between the commission and the Park and Recreation Department. He suggests that the packet of information for the monthly meeting be available to the commissioners at least 1 week before the meeting. Coughlin summed up what the committee heard tonight concerning the YMCA. As an entity, the YMCA is fine but from the beginning of inception until the present, there has been a disconnect between them and the City. The purpose of hiring an outside entity to run the park and recreation programs was to save the City money, approximately $120,000.00. Dan is proposing to the Council that they do a dual track; how much would it cost to have the programs in-house as opposed to contracting it out. Run the numbers from a financial standpoint and determine if the savings is there as promised. Miller stated that there is no administration connection with the YMCA and the City and therefore a "disconnect" will occur. Kathleen recommends that someone from the YMCA attend the weekly staff meetings with the department heads and Administrator. Kroeger recommended retrieving what data is available and come up with an estimate and hard figures. What are we benefitting financially? Coughlin recommends that the Council to fully consider the YMCA in comparison to those others that submitted proposals. Are the promises being full -filled and are there items that are not being initiated. Motion made by Coughlin to recommend that the City Council evaluate side be side comparison of the YMCA and a hypothetical in-house structure for operations of the Community Center and progranmiing. And in addition it is recommended that the YMCA to aprovide a liason to participate in the weekly staff meetings. Silvis 2° the motion with an amendment be made to the motion to include that the comparison include current costs. Coughlin also made an amendment to the motion to assess if initially promised savings materialized once the YMCA was awarded the bid to run the City's Park and Recreation operations. Motion passed unanimously. Item 4b — Trailway System Coughlin suggested that the committee ask for $50-75,000 for the trailways in the 2002 budget instead of requesting money for a new park shelter building. And to then recommend that the council include future shelter replacements in their long-term budget process. He also suggested to have the building inspector assess the existing shelters for safety issues and repairs. Motion made by Kroeger to recommend to the City Council that the City postpone allocations of funds for the construction of a second park shelter in the 2002 budget and instead budget $50,000.00 for trailway upgrades and new installations. It is further recommended that the City actively seek matching funds from the State during this upcoming legislative session. Furthermore, it is requested by the Commission that information on estimated costs of trailway installation be determined and provided to the Commssion so that further recommendations can be made as to where trails can be installed and to what extent. 2" d by Long, Unanimously passed. (Existing and future trailway plans and year to date balance of the park dedication fund to be available at the next meeting.) Motion made by Kroeger to request the City Council to direct the housing inspector to inspect all existing park structures and make a good faith determination as to the remaining life expectancy of the buildings in question and point out any immediate short-term repair needs. It is further recommended that the City Council then take that information and plan for the replacement of structures in their mid to long range budget and to allocate funds accordingly. 2"d by Szepanski. Motion passed unanimously. Coughlhi motioned to adjorn meeting. Szepanski 2"d the motion. Motion passed unanimously. Next meeting will be November 28, 2001. Park and Recreation Committee Meeting Agenda November 28, 2001 1. Roll Call 2. Approval of October Meeting Minutes 3. Unfinished Business: a) Continue discussion on the YMCA vs an in-house administrative structure. b) Status of Community Survey Plans C) Discuss need/desire for skate park. d) Discussion of Trailway costs and evaluation of the existing sidewalk/trailway plan. Review existing and proposed trailways. Recommendation for an upgrade or new installation of trails. e) Discuss building inspector's report on the condition of existing park buildings. 4. New Business: a) 5. Commissioner/Staff Reports 6. Request for future agenda items./other business Park and Rec November 28, 2001 Corrections to Oct. 24`r' P&R Minutes: Original: 3c) Coughlin stated that he would like to the see the name of Mounds View Community Program Committee changed to the Mounds View Community Center Focus Group. Roepke stated that that would be no problem and that he'll get the name changed. Proposed Correction: Coughlin noted that the Parks and Recreation Commission previously passed, on a unanimous vote, a motion requiring that the Mounds View Community Program Committee be renamed the Mounds View Community Center Focus Group. Coughlin reiterated that the reason for the requested name change was that the Commission wanted to make it clear that it reserved for itself fill advisory authority provided in the city code to the City Council in areas pertaining to recreational programming. Minor typos: Coughlin stated that Hillview Shelter is an unfinished business item even though it was not on the agenda and asked about the progress of the new shelter. Dazenski stated that the shelter is in the process of being constructed and is on schedule; completion date should be December 14, 2001. Minor typos: 4a) Item 4 -YMCA Programming Coughlin asked Miller and Hansen how the budget looked at this time. Proposed Corrections: Motion made by Coughlin to recommend that the City Council evaluate side be side comparison of the YMCA and and a hyper , heoae^' hypothetical, in-house structure for operations of the Community Center and programming. And in addition to item fer it is recommended that the YMCA to provide a liaison to participate in the weekly staff meetings. Silvis 2"d the motion with an amendment be made to the motion to include that the comparison include current costs. Coughlin also made an amendment to the motion to assess if initially promised savings materialized immediately wheir ...............a t,, the e fli fs that biddea the same tasks once the YMCA was awarded the bid to run the city's parks and recreation operations. Motion passed unanimously. Proposed changes: Item 4b — Trailway System Coughlin stated suggested that the committee ask for $50-75,000 for the trailways in the 2002 budget instead of requesting money for a new park shelter building. And to then plan eveF. A y eaFs `e recommend that the council include future shelter replacements in their long-term budget process. He also suggested to have the building inspector assess the existing shelters for safety issues and repairs. Park and Recreation Commission Meeting Minutes November 28, 2001 Roll Call: Silvis, Pothen, Long, Kroeger, Coughlin, Dazenski, Roepke Excused Absents: Gunn, Szczepanski Absent: Kahn Approval of October 24, 2001 Minutes: Coughlin handed out changes to October 24, 2001 minutes and the Committee approved. Motion: Silvis 2°d: Long Unfinished Business: Item 3a) Continue discussion on the YMCA vs an In -House Administrative Structure. Coughlin asked Dazenski if any further information had come from the Administrator regarding this topic. Dazenski replied that he hasn't received anything additional. This item will remain as unfinished business. Item 3b) Status of Community Survey Plans. ` Coughlin asked Dazenski if he had received any further information on this from the Administrator. Dazenski replied that he has not. Coughlin mentioned that he had tried calling the Administrator earlier this week but wasn't able to reach her. Coughlin stated that he will contact her again to touch base. This item will remain as unfinished business. Item 3 c) Discuss the potential need for a skate park. Coughlin said when he was Mayor, he would receive letters from individuals (big and small) inquiring on the possibility of establishing a skate park in Mounds View. Kroeger stated there are a number of people that are interesting in getting a skate park. Kroeger suggested that other communities be contacted (Shoreview and Roseville) regarding how they established one and the costs. Coughlin asked for a consensus to move towards investigating the idea of establishing a skate park. The entire commission consented to the have this investigated further. Kroeger asked if the commission should insert this item in the survey. Coughlin stated that the next item on the agenda, 3d, regarding the Trailways, could also be tied into the inline skate or skate board issue; then roll it into the bonding bill in the State. Coughlin stated that the Republicans and Democrats are pushing for the State bonding bill to exceed One Billion Dollars and are looking for projects of regional impact to be constructed immediately. There may be an opportunity for Mounds View to take advantage of this. Coughlin will work with the Administrator i to obtain figures. This Item will remain as unfinished business. Item 3d) Discussion of Trailway Plans Long referred to the trailway map that was included in the packet, indicating existing and proposed trailways. Long stated he thought these were good plans for trailways. Coughlin stated that the trail around Spring Lake Road and Bronson Drive need to be altered due to the reconstruction of both roads since 1992 when this trailway map was devised but for the most part is an accurate map. Long asked what the arrows meant on the map. Committee members explained that these were connections to other cities. Coughlin stated that there should be a trailway along both sides of County Highway 10. Silvis stated that the map needs to be updated to reflect the Edgewood Drive realignment. Kroeger stated that he'd like to see the trail be picked up north of County Road H2. Long stated that he'd like to see all of the parks and schools connected. Long also asked if this somehow could be tied into the County Highway 10 Project. Coughlin stated that he went to the last Public Hearing on the proposed construction of County Highway 10. More or less at that meeting, it was stated that the road will be resurfaced and possibly have some sort of a trailway system installed in the ROW (right of way) on both sides of the road. If the City wanted anything more, we would have to submit detailed plans by the end of December, 2001. The Highway 10 commission couldn't do that at this time. Long stated that the commission reviewed options and all included some kind of trail or sidewalk on one side. Coughlin referred to the $50,000.00 recommended to be put in the budget for trailway upgrades, and asked if there were specific trailways that needed more attention than others. Dazenski stated that the trailway at Silverview Park on the north side of the pond, is in poor condition. The Public Works Foreman and himself, have determined that the work can be performed in-house (sections need to be cut out and replaced) and that will help to keep costs down. The soils around the pond are unstable. Coughlin stated that he agrees with maintaining the infrastructure and that should be included in any further recommendations made to the Council. Long stated the trailway on Long Lake Road, going north and south, continue through Mounds View. Also the trail from Silverview Park to New Brighton (approx % mile) needs to be continued. Also the trail going east and west on County Road I to get to Spring Lake Parc should be continued. Coughlin stated it is actually Fridley and not Spring Lake Park and that it does exist now. Coughlin stated the general recommendation, as mentioned earlier, to have the goal of connecting the schools and parks is being reflected on the trailway map. Coughlin stated that this particular proposal should be presented to the Council to get as much as they can get done with emphasis of the allocating dollars to present day infrastructure improvements and upgrades. Coughlin made the motion that the commission recommend to the City Council to reconsider the trailway advocacy group of May 1992 as a whole and to also request that the council to consider the expenditure of necessary funds to do all needed repairs and upgrades of the trailways systems in the City. Silvis 2" d the motion Discussion from Long asking what will the council do with this recommendation. Coughlin stated that any new trailway(s) would need to be linked with a road construction/reconstruction project and should be included in the recommendation. Coughlin revised his motion to recommend the reconsideration of the trailway proposal and to have the council consider this proposal as one of the many considerations involved in the planning and ultimately the reconstruction of streets and roads in the City with the emphasis of maintenance of the infrastructure. Motion unanimously passed. Item 3e) Discussion of the building inspector's report on the condition of the existing park buildings. Dazenski reported that he had his department repair some of the obvious repairs needed on the buildings. He has not heard anything from the building inspector. Long asked if there were any structural damages when the Hillview Shelter was taken down. Dazenski stated no but the soils were unstable and they were corrected before the new building was constructed. Dazenski also stated that the construction of the Hillview Shelter is 1 week behind because the contractor is waiting for a particular truss. Kroeger asked if there would be a ceremony when the shelter is opened. Dazenski stated that could be arranged. This item will remain as unfinished business. New Business:No New Items Commission Reports: Pothen stated that the tarps on Greenfiled were off the pitchers mound and batters boxes; laying off in the corner and ripped up still. Dazenski stated that the trailway path at Greenfield Park that goes to Oakwood Park would be ideal for blacktop; it has good soils. Coughlin stated that he thought this was included in the Greenfield Park Project and he'll look into it and report back to the cormnittee. Dazenski stated that the accountability of those that are renting the rooms at the Community Center has improved and he thanked Roepke for his recent efforts. Roepke has incorporated verbiage into the rental agreement handout explaining what is expected of the renter; no one can say they "didn't know". Coughlin asked Roepke if a staff member from the YMCA is now attending the weekly staff meetings. Roepke said no and that he needed to talk with the Administrator about this. Pothen asked Roepke about the condition of the basketball floor and if people were staying off it with their street shoes. Roepke stated that there are marry floor mats and people are encouraged to wipe their feet continuously. Roepke also stated that the kids using the facility are bringing different shoes with them. Long asked if the information brochures regarding the parks facilities are being updated. Dazenski replied that administration is working on it because he had received something earlier in the year asking for updates and corrections to the old information. Krueger asked Dazenski and Roepke if there had been any recent vandalism to the Community Center. Both replied that there isn't anything out of the ordinary; normal wear and tear. Dazenski stated that the fence is done at Silverview Park. Commission agreed that it is very much welcomed and that it looks nice. Dazenski thanked Tracy Juell for getting the packet out as quickly as she did. Coughlin thanked her also. Coughlin stated that the next regular meeting of the Commission is on December 26, 2001 and suggested that the meeting be canceled and to have the meeting on January 23, 2002. All Agreed. Meeting Adj orned: Motioned: Silvis 2" d by: Kroeger Motion unanimously passed. MEMO To: Park and Rec Commissioners From: Director of Public Works, Michael Ulrich Subject: September Meeting Date: September 21, 2000 I will not be in attendance at the meeting scheduled for the 27`x' of September. I only have one item of which I would like you to consider. Staff has received one bid for the playground equipment at Woodcrest Park. It is from the same manufacturer of the Lambert equipment. This equipment and related materials have withstood the harsh elements of our seasons and performed very well with the users. Initially staff had perceived that a smaller structure would be more practical at Woodcrest, based on the available space. Upon receipt of the one layout, it appears that a larger structure, which will accommodate a larger age group, will fit in the area. This structure is designed for ages 2 to 12. In providing a larger structure the initial cost estimate will be exceeded. Approximately $13,000 to $18,000 was requested for this expenditure. Staff recommends purchasing the larger, more versatile structure, which will satisfy a greater age group for a longer period of time. This will require the City Council to authorize additional funding from the Park Dedication Fund. These structures are anticipated to last 10 to 12 years. Staff requests the Park and Rec Comm. discuss this and relay their decision back to staff so that the appropriate action may be taken at the next regular Council meeting. Other activities of the Parks Department this month: Aeration and over seeding of the athletic fields Mowing Spraying Goose Repellent Community Center maintenance Repair as needed Preparing some equipment for storage, others for winter use * Steve Dazenski, Park Foreman will be attending the meeting in my absence. City of Mounds View Parks and Recreation Commission Meeting on December 13, 2000 At 6:30pm Agenda A) Discuss the possibility of requesting a comprehensive park study. B) Discuss Hillview shelter construction. Q Old Business D) New Business PARK AND RECREATION MEETING MINUTES December 13, 2000 Meeting was called to order at 6:30 pm The following items on the agenda were discussed: Hillview Park Shelter Replacement. Discussion evolved around types of construction, amenities within the building, purposes of the building. Construction; concrete block, brick, tip up panels, wood. Amenities; storage area, picnic shelter, rest room open to the outside, security system / lighting, full HVAC, telephone, internet access, electrical service for portable appliances. Purposes; summer programs, warming house, neighborhood meetings, family events, picnics A consulting engineering firm would be contacted by staff to present various options available and estimated construction costs. Comprehensive Park Plan and Survey The commission discussed the idea of requesting funds from the City Council to perform a City survey of the needs, wants and current amenities within each park. This would assist the commission and staff in future capital replacement scheduling and further park development. Also presented by staff and recommended by the Commission was the concept of hiring a consultant to perform and Comprehensive Park Master Plan. This plan would include the current park facilities, replacement schedules, and any future additions or developmental concepts for the individual parks. The Commission approved the motion unanimously for staff to present these two proposals to the City Council. Staff also mentioned that the fitness equipment for the Community Center should be arriving in the near future. Meeting was adjourned at approximately 8:30pm.