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HomeMy WebLinkAboutAgenda Packets - 2020/06/08 CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, June 8, 2020 5 Minutes After Adjournment of 6:00 PM EDA Meeting Virtual Meeting Please click the link below to join the webinar: https://us02web.zoom.us/j/84588149180?pwd=a1dtWlAzRCtSaHJlazJvRlJpMU5BU T09 Password: 751641 Or iPhone one-tap: US: +13126266799, 84588149180# or +16465588656, 84588149180# Or Telephone: US: +1 312 626 6799 or +1 646 558 8656 or +1 301 715 8592 or +1 346 248 7799 or +1 669 900 9128 or +1 253 215 8782 or 833 548 0276 (Toll Free) or 833 548 0282 (Toll Free) or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) Webinar ID: 845 8814 9180 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Mueller, Gunn, Hull, Meehlhause, Bergeron 4. APPROVAL OF AGENDA 5. CONSENT AGENDA A. Approval of Minutes: May 26, 2020 B. Just and Correct Claims C. Resolution 9279 Adopting and Reporting Performance Measures D. Resolution 9283 – Approving Maintenance Agreements for Municipal Water and Sanitary Sewer Equipment – Moved to future agenda E. Resolution 9284 - Approving Revisions and Title of the Housing/Code/Fire Inspector Job Description to Firefighter/Housing/Code/Fire Inspector 6. PUBLIC COMMENT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 7. SPECIAL ORDER OF BUSINESS A. Annual Public Information meeting for Stormwater Pollution Prevention Program (SWPPP) 8. COUNCIL BUSINESS A. PUBLIC HEARING: Resolution 9280, Approving a Chicken/Duck License for Pa Houa Shasky, 2256 Lois Drive B. Consideration of Resolution 9281, Approving the Renewal of Mounds View Liquor Licenses Moved to June 22, 2020 Meeting. C. Consideration of Resolution 9282, Approving the Renewal of Mounds View Business Licenses (Non-Liquor) Moved to June 22, 2020 Meeting. D. Resolution 9285; Approving or Denying Property Owner’s Appeals Related to the Quincy Street Reconstruction Project E. Resolution 9286, Approving the Cost for the Administration Secured Entrance Phase 2 Remodel of City Hall / Police 9. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Long Lake Woods – Developer Request 2. City Administrator – Update on in - person meetings 10. NEXT COUNCIL WORK SESSION: Monday, July 6, 2020 NEXT COUNCIL MEETING: Monday, June 22, 2020 11. ADJOURNMENT PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 May 26, 2020 6 Mounds View City Hall 7 2401 Mounds View Boulevard, Mounds View, MN 55112 8 6:30 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 Mayor Mueller explained due to the COVID-19 pandemic this meeting would be held virtually. 14 15 2. PLEDGE OF ALLEGIANCE 16 17 3. ROLL CALL: Bergeron, Gunn, Hull, Meehlhause, Mueller 18 19 NOT PRESENT: None. 20 21 4. APPROVAL OF AGENDA 22 A. Tuesday, May 26, 2020, City Council Agenda. 23 24 MOTION/SECOND: Gunn/Hull. To Approve the Tuesday, May 26 , 2020, agenda as revised. 25 26 A roll call vote was taken. 27 28 Ayes – 5 Nays – 0 Motion carried. 29 30 5. CONSENT AGENDA 31 A. Approval of Minutes: May 11, 2020. 32 B. Just and Correct Claims. 33 34 MOTION/SECOND: Meehlhause/Bergeron. To Approve the Consent Agenda as presented. 35 36 A roll call vote was taken. 37 38 Ayes – 5 Nays – 0 Motion carried. 39 40 6. PUBLIC COMMENT 41 42 None. 43 44 Mounds View City Council May 26, 2020 Regular Meeting Page 2 7. SPECIAL ORDER OF BUSINESS 1 A. Proclamation: High School Senior Recognition Day. 2 3 Mayor Mueller read a proclamation in full for the record declaring June 1, 2020 to be High 4 School Senior Recognition Day in the City of Mounds View. 5 6 8. COUNCIL BUSINESS 7 A. Resolution 9275, Approving Certain Employee and Volunteer Appreciation 8 Events. 9 10 Human Resources Coordinator Ewald requested the Council approve a Resolution approving 11 certain employee and volunteer appreciation events. She explained in 2001 the City approved 12 Resolution 5617 which allowed certain employee and volunteer appreciation events and in 2005 13 the City revised the original Resolution in order to hold employee and volunteer events at the 14 City’s event center or City parks. She reported due to Coronavirus the 2020 employee 15 appreciation luncheon has been canceled. She noted at the May worksession the Council 16 suggested splitting the amount budgeted for the event amongst staff in the form of restaurant gift 17 cards. She explained staff consulted with Kennedy & Graven and a Resolution was drafted for 18 Council approval. 19 20 MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 9275, 21 Approving Certain Employee and Volunteer Appreciation Events. 22 23 A roll call vote was taken. 24 25 Ayes – 5 Nays – 0 Motion carried. 26 27 B. Resolution 9276, In Support of Protecting the Community Television Act. 28 29 City Administ rator Zikmund requested the Council approve a Resolution in support of protecting 30 the Community Television Act. He explained this Resolution was provided to the City from Dana 31 Healy at CTV as part of the ongoing battle with the FTC. 32 33 MOTION/SECOND: Hull/Gunn. To Waive the Reading and Adopt Resolution 9276, In 34 Support of Protecting the Community Television Act . 35 36 Council Member Bergeron stated he fully supported the Resolution and commented on how 37 unfair the FTC was being in trying to change the rules for multi-media conglomerates. 38 39 A roll call vote was taken. 40 41 Ayes – 5 Nays – 0 Motion carried. 42 43 C. Resolution 9277, Approving the Amended Contract with Paul Bunyan 44 Plumbing. 45 Mounds View City Council May 26, 2020 Regular Meeting Page 3 1 Public Works Director Peterson requested the Council approve the amended contract with Paul 2 Bunyan Plumbing. He explained this was the second revision to the contract in order to allow for 3 the contract to be extended to three years while also having a 3% increase in labor and materials 4 each year. 5 6 MOTION/SECOND: Hull/Meehlhause. To Waive the Reading and Adopt Resolution 9277, 7 Approving the Amended Contract with Paul Bunyan Plumbing. 8 9 A roll call vote was taken. 10 11 Ayes – 5 Nays – 0 Motion carried. 12 13 D. Resolution 9278, Granting Flexibility to Local Businesses. 14 15 City Administrator Zikmund requested the Council approve a Resolution granting flexibility to 16 local businesses due to COVID-19. He explained this Resolution was in response to the governor 17 allowing businesses to slowly reopen, especially when it concerns local restaurants. He reported 18 City Attorney Riggs drafted the proposed Resolution. 19 20 City Attorney Riggs discussed the Resolution in further detail with the Council and noted the 21 Resolution would allow staff to implement the reopening of restaurants with outdoor food service 22 and alcohol sales on June 1st. He indicated an application would be required and the Resolution 23 would streamline the approval process. 24 25 Council Member Gunn asked if a SAC fee would be charged to these businesses for the expanded 26 use. City Administrator Zikmund reported the Met Council would not be charging any additional 27 fees. 28 29 Mayor Mueller requested further information on the checklist that would have to be followed in 30 order for the City to approve outdoor seating for a local restaurant. City Administrator Zikmund 31 explained a checklist would be created that would be reviewed with restaurant owners. 32 33 Mayor Mueller questioned how applications should be submitted to City staff. City Administrator 34 Zikmund recommended the applications be submitted via email. He reported information 35 regarding the application process would be posted on the City’ website. 36 37 Mayor Mueller thanked City Administrator Zikmund and City Attorney Riggs for their efforts on 38 this item. 39 40 Council Member Gunn questioned if the City would consider allowing local restaurants to expand 41 out into their parking lot. City Administrator Zikmund stated this would be allowed through the 42 proposed Resolution. 43 44 MOTION/SECOND: Hull/Bergeron. To Waive the Reading and Adopt Resolution 9278, 45 Mounds View City Council May 26, 2020 Regular Meeting Page 4 Granting Flexibility to Local Businesses. 1 2 A roll call vote was taken. 3 4 Ayes – 5 Nays – 0 Motion carried. 5 6 9. REPORTS 7 A. Reports of Mayor and Council. 8 9 Council Member Gunn thanked the Council and staff members for participating in the parade for 10 Amy Hodges who was named Mounds Views Citizen of the year. 11 12 Council Member Meehlhause reported the executive committee for Twin Cities Gateway met 13 recently in the Mounds View Council Chambers to review the 2020 budget. He noted significant 14 cuts were made in marketing and no member city grants would be made. 15 16 Council Member Bergeron commented on how tremendously the City of Mounds View has 17 “mobilized” to address the needs of the community during the COVID-19 pandemic. 18 19 Mayor Mueller stated she attended a conference call with the North Metro Mayors group. She 20 noted the splash pad would be closed for the remainder of the summer. She reported City parks 21 would remain open for use and encouraged the public to properly social distance. 22 23 Mayor Mueller explained Festival in the Park has been canceled for 2020, along with the car 24 show. 25 26 Council Member Meehlhause reported NYFS would be holding a virtual board meeting on 27 Thursday, May 28th. 28 29 B. Reports of Staff. 30 1. Asset Management for Municipal Water System. 31 32 Public Works Director Peterson discussed an asset management program that had been created by 33 AE2S, an engineering firm. He described how this program would benefit the City’s municipal 34 water system. He reported maintenance on all valves and motors would be tracked. He 35 commented further on how the system would greatly benefit the Public Works Department and 36 recommended the Council consider purchasing the asset management system at this time given the 37 fact the water treatment plants are currently being worked on. 38 39 City Administrator Zikmund reported the system would cost the City $5,000 per year and this 40 expense would come out of the water and utility fund. 41 42 Mayor Mueller supported the City purchasing this system as it would assist staff with monitoring 43 this system and to ensure there was not a failure. 44 45 Mounds View City Council May 26, 2020 Regular Meeting Page 5 Council Member Meehlhause also supported this purchase of this software in order to protect the 1 investment the City has made in the water treatment plants. He asked that staff provide the 2 Council with a report on how the system was working in six and twelve months. 3 4 Council Member Hull agreed with this statement. 5 6 Finance Director Beer questioned if this was a new SCADA system. Public Works Director 7 Peterson reported this system as separate from the SCADA system. He described the differences 8 between the SCADA and the proposed new asset management system. 9 10 Council Member Bergeron stated he supported the purchase of an asset management system that 11 would assist the City in providing clean drinking water to its residents. 12 13 Council Member Gunn reported the tornado sirens are going off at this time and she would like 14 the meeting to adjourn. 15 16 C. Reports of City Attorney. 17 18 City Attorney Riggs had nothing additional to report. 19 20 10. Next Council Work Session: Monday, June 1, 2020, at 6:30 p.m. 21 Next Council Meeting: Monday, June 8, 2020, at 6:30 p.m. 22 23 11. ADJOURNMENT 24 25 The meeting was adjourned at 7:21 p.m. 26 27 Transcribed by: 28 29 Heidi Guenther 30 Minute Maker Secretarial 31 Item No: 5.C. Meeting Date: June 8, 2020 Type of Business: Council Consent City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Resolution 9279 Adopting and Reporting Performance Measures Background: The legislature created the Council on Local Results and Innovation in 2010. (CLRI) The CLRI created standardized performance measures that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of cities in providing services. Participation in the standard measures program is voluntary. Discussion and Recommendation: To participate, a city must adopt, implement, and publish a minimum of 10 performance measures as provided by the CLRI. The City of Mounds View already maintains a number of the standard performance measures and will add more in the future. The standard measures will be published on the City’s website and in the next edition of Mounds View Matters. The City will also be eligible for reimbursement of $.14 per capita or $1,865.92 for participation in the program. Attached is resolution 9279 and the list of standard performance measures that the City Council will adopt. Staff recommends approval. Strtegic Plan Strategy/Goal: - Enhance Revenue Sources thru minimal use of staff time. - Community Engagement by providing performance measure metrics that we currently track. Financial Impact: - $1,865.92 additional revenue, minimal staff time to compile and submit the report , cost to publish in the newspaper. Respectfully submitted, ___________________________ Mark Beer RESOLUTION NO. 9279 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ADOPTING AND REPORTING PERFORMANCE MEASURES WHEREAS, Benefits to the City of Mounds View for participation in the Minnesota Council on Local Results and Innovation’s comprehensive performance measurement program are outlined in MS 6.91 and include eligibility for a reimbursement as set by State statute; and WHEREAS, Any city/county participating in the comprehensive performance measurement program is also exempt from state levy limits for taxes, if levy limits are in effect; and WHEREAS, The Mounds View City Council has adopted and implemented at least 10 of the performance measures, as developed by the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage and evaluate programs and processes for optimal future outcomes. NOW THEREFORE LET IT BE RESOLVED THAT, The Mounds View City Council will continue to report the results of the performance measures to its citizenry by the end of the year through publication in the quarterly Mounds View Matters news letter, posting on the city’s website, or through a public hearing at which the budget and levy will be discussed and public input allowed. BE IT FURTHER RESOLVED, The Mounds View City Council directs staff to submit to the Office of the State Auditor the actual results of the performance measures adopted by the city. Adopted this 8th Day of June, 2020. _______________________________ Carol A. Mueller, Mayor (ATTEST) _______________________________ Nyle Zikmund, City Administrator (SEAL) City of Mounds View Standard Perfomance Measures For the Year Ended December 31, 2019 2013 2014 2015 2016 2017 2018 2019 General Percent change in the taxable property market value.-4.244%-1.672%4.734%4.316%6.700%7.900%9.202% Nuisance code enforcement cases per 1,000 population.31.43 60.58 63.24 48.28 11.09 45.25 35.19 Bond rating.AA-3 AA-3 AA-3 AA-3 AA AA AA Accuracy of post election audit. (% of ballots counted accurately) (2012, 2014, 2016, 2018 General Election)Not selected for audit Not selected for audit Not selected for audit Not selected for audit Not selected for audit Not selected for audit Not selected for audit Police Services Part I crime rates (total incidents 2013-2019, 383, 448, 357, 433, 402, 478, 334)3,052 3,588 2,794 3,315 3,058 3,612 2,510 Part II crime rates (total incidents 2013-2019, 602, 545, 419, 493, 423, 430, 445)4,772 4,364 3,279 3,774 3,218 3,249 3,344 Part I crime clearance rates 15%17%13%19%15%9%10% Par II crime clearance rates 58%55%45%56%58%52%58% Average police response time all incidents.4:40 minutes 4:40 minutes 5:00 minutes - - - - Emergency/Crime in progress - - - 3:44 minutes 4:10 minutes 4:29 minutes 4:10 minutes Crime in last 20 minutes - - - 4:56 minutes 4:44 minutes 5:09 minutes 4:48 minutes Fire and EMS Services Insurance rating.ISO 3 ISO 3 ISO 3 ISO 3 ISO 3 ISO 3 ISO 3 Average fire response time. Emergency calls - weekdays (staffed)6 minutes 6 minutes 6 minutes 5 minutes 4 minutes 5:58 minutes 5:46 minutes Emergency calls - nights and weekends (volunteers)7 minutes 7 minutes 7 minutes 8 minutes 6 minutes 7:07 minutes 7:10 minutes Non-emergency calls - weekdays (staffed)8.3 minutes 8.3 minutes 8.3 minutes 8 minutes 8 minutes 7:35 minutes 8:18 minutes Non-emergency calls - nights and weekends (volunteers)10.5 minutes 11 minutes 10.5 minutes 11 minutes 9 minutes 8:01 minutes 9:02 minutes Fire calls per 1,000 population.16.45 16.16 16.63 21.07 20.52 15.23 16.58 The Fire Department is not the primary EMS provider they assist Police and Ambulance when called. Streets Average city street pavement condition rating.73 78 75 85 87 87 89.5 Expenditures for road rehabilitation per paved lane mile rehabilitated.1,094,505$ 1,279,414$ 1,263,268$ 1,101,435$ 1,174,134$ 676,368$ 589,601$ Percentage of all jurisdiction lane miles rehabilitated in the year. 0.70/43.33 6.92%4.24%5.54%6.00%1.62%2.70%1.62% Average hours to complete road system during snow event.6 hours 5.5 hours 5.5 hours 5.5 hours 5.5 hours 5.5 hours 5 hours Water Operating cost per 1,000,000 gallons of water pumped/produced.2,540.37$ 2,676.67$ 2,739.44$ 2,684.51$ 2,606.44$ 2,523.04$ 2,943.27$ Sanitary Sewer Number of sewer blockages on city systerm per 100 connections zero zero zero zero zero zero 1 Population (per U.S. Census, per Metopolitan Council)12,155 12,314 12,444 13,007 13,161 13,327 13,328 As additional information is collected the City will establish outcome measures that will assist in assessing whether community goals are being met. The Mounds View Vision A Thriving Desirable Community Item No: 5.E. Meeting Date: June 8, 2020 Type of Business: Consent Agenda Administrator Review ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Rayla Sue Ewald, Human Resources Coordinator Item Title/Subject: Resolution 9284, Approving Revisions to the Housing/Code/ Fire Inspector Job Description and title to Firefighter/Housing/ Code/Fire Inspector Introduction: When the position of Housing/Code/Fire Inspector was advertised February 27, 2020, becoming a SBM Firefighter was listed as a desired qualification. The candidate hired for the position, Isaiah Schoeman, came on board with five (5) years of SBM Volunteer Firefighter experience. Mr. Schoeman desires to continue as a SBM Firefighter and respond to fire and emergency calls as necessary during his employment at the City of Mounds View. Discussion: Since we now have a SBM Firefighter onboard for daytime response, staff is requesting to change the job description title from Housing/Code/Fire Inspector to Firefighter/Fire/ Housing/Code Inspector. Firefighter duties have been incorporated into the job description. SBM Volunteer Firefighter has been moved from desired qualification to minimum qualification. Staff additionally incorporated necessary clean up revisions. Strategic Plan Strategy/Goal: This addresses the City Council goal to recruit and retain staff. Financial Impact: By requiring the position to have firefighting responsibilities, the City will incur approximately $6,000 annually in additional fees towards Mr. Schoeman’s Public Employees Retirement Association Police and Fire (PERA P&F) account and Workers Compensation. The positive benefits of having this position outweigh the negative financial impacts, as the position will aid in covering Mounds View daytime fire calls. Recommendation: Staff recommends approval of Resolution 9284, Revisions to the Housing/Code/Fire Inspector Job Description and title to Firefighter/Housing/Code/Fire Inspector. _________________________ Rayla Sue Ewald, HR Coordinator RESOLUTION NO. 9284 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING REVISIONS TO THE HOUSING/CODE/FIRE INSPECTOR JOB DESCRIPTION AND TITLE TO FIREFIGHTER/HOUSING/CODE/FIRE INSPECTOR WHEREAS, the City advertised the position of Housing/Code/Fire Inspector February 27, 2020 with Firefighting as a desired qualification; and WHEREAS, on May 26, 2020, the City hired Isaiah Schoeman with five (5) years of SBM Volunteer Firefighter experience which was a desired qualification; and WHEREAS, Mr. Schoeman desires to continue as a SBM Firefighter and respond to fire and emergency calls as necessary during his employment at the City of Mounds View; and WHEREAS, as City Council desires to encourage and support staff to participate in Volunteer Firefighting; and WHEREAS, at this time staff has altered the Housing/Code/Fire Inspector job description to accurately reflect duties of the position which include a title change to: Firefighter/Fire/Housing/Code Inspector; and WHEREAS, duties of Firefighter have been incorporated into the job description; and WHEREAS, Mr. Schoeman will receive Public Employees Retirement Association Police and Fire (PERA P&F) benefits. NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council does hereby approve revisions to the Housing/Code/Fire Inspector Job Description and Title to Firefighter/Fire/Housing/Code Inspector Position. Adopted this 8th June, 2020. ____________________________________ Carol A. Mueller, Mayor ATTEST: ____________________________________ Nyle Zikmund, City Administrator POSITION DESCRIPTION Position Title: Firefighter/Fire Housing/Code Inspector Department: Community Development Accountable To: Community Development Director FLSA Status: Full Time, Non-Exempt PRIMARY OBJECTIVE OF THE POSITION The Firefighter/Fire/Housing/Code Inspector responds to fire and emergency calls; and conducts fire inspections under the SBM Fire Marshal; in addition to other duties which include admini stration of the rental licensing program in coordination with the Permit Technician, and Neighborhood Resource Officer; conducts inspections of property nuisances;. SUPERVISION RECEIVED Works under the general guidance and direction of the Community Development Director. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Firefighter • Responds to fire and emergency calls for SBM Fire performing protective services work by responding to emergency situations. • Under the direction of a SBM supervisor, administers life and property saving actions. • Maintains fire department equipment, apparatus, facilities, and property. • Work involves frequent strenuous physical involvement. • Performs other related duties and responsibilities as assigned. • This position is unscheduled and will occur at various times throughout the work week. Fire Inspection • Conducts fire inspections to ensure that new and existing commercial, industrial and multi-family facilities and structures conform to adopted fire codes in a manner that will minimize fires and prevent injuries. • Conducts new construction Phase I (Limited) plan reviews, inspections and issues fire permits including but not limited to fire alarms, extinguishing systems and controlled burns. • Responds to fire alarms and follow-up with corrective actions. Deleted: / Deleted: /Fire Deleted: /Fire Deleted: daytime Deleted: sters Deleted: and conducts fire inspections under the SBM Fire Marshal; in addition to other duties Formatted: List Paragraph, Bulleted + Level: 1 + Aligned at: 0.25" + Indent at: 0.5" Deleted: daytime Formatted: List Paragraph Moved (insertion) [1] Firefighter/Fire/Housing/Code Inspector Page 2 Deleted: /Fire • Conducts Department of Human Services inspections (daycare, foster care, residential care facilities, etc.). Housing Inspections • Directs and ensures an effective housing maintenance and rental housing program is adhered to throughout the community in a manner that provides for safe and well maintained housing for all residents. • Administers the rental inspection program, which includes conducting annual or semi-annual inspections of multiple dwelling units. Prepares letters, inspection reports and court orders as needed, and may be required to appear in court to testify for the City. • Conducts inventory and an evaluation of the housing stock and neighborhood condition. • Investigates citizen complaints and conducts housing inspections related to the City’s housing maintenance ordinance(s). • Works closely with outside administration of housing programs designed to rehabilitate, maintain, and upgrade the City’s housing stock and deal with the issues of housing conditions affecting single family, multiple family and manufactured housing. • Prepares ordinances which address housing issues including housing maintenance and inspection. Code Enforcement • Administers the City’s code enforcement program by investigating complaints of code violations, preparing letters, notices and reports, maintain files, advise property owners of code requirements and enforcement procedures, and how to obtain compliance. The code enforcement process may involve court proceedings and the preparation of evidence. • Develops and ensures effective inspections and neighborhood service programs utilizing education and incentives as well as legal action. • Identifies inconsistencies in code provisions and recommends code revisions. Prepares code revisions as assigned. • Works with residents to heighten awareness of various code ordinances. Property Managers Coalition • Co-coordination of the New Brighton/Mounds View Apartment Managers Coalition, including meeting scheduling, facilitating topics and speakers. PERIPHERAL DUTIES • Performs research and prepares written and oral reports, and other assignments, as directed. • Establishes and maintains working files. • Informs the Community Development Director of any inspection related activities that require immediate attention or action. Deleted: ¶ Formatted: Font: (Default) Arial Deleted: Page Break Moved up [1]: Fire Inspection¶ Conducts fire inspections to ensure that new and existing commercial, industrial and multi-family facilities and structures conform to adopted fire codes in a manner that will minimize fires and prevent injuries.¶ Conducts new construction Phase I (Limited) plan reviews, inspections and issues fire permits including but not limited to fire alarms, extinguishing systems and controlled burns.¶ Responds to fire alarms and follow-up with corrective actions.¶ Conducts Department of Human Services inspections (daycare, foster care, residential care facilities, etc.).¶ ¶ Firefighter/Fire/Housing/Code Inspector Page 3 Deleted: /Fire • Consults with the City Attorney, as necessary, to review and evaluate appropriate legal remedies to gain compliance with codes and ordinances. • Performs other duties as assigned or apparent. KNOWLEDGE, SKILLS AND ABILITIES • Knowledge of practices, principles, and techniques of effective code enforcement principles. • Knowledge of the state laws and local authorities as they apply to the position. • Skill in public presentations and negotiation skills. MINIMUM QUALIFICATIONS Education and Experience • Graduation from a high school or GED equivalent • Must be a SBM Volunteer Firefighter • Must possess and maintain a valid Minnesota Driver’s License • One (1) year of Housing Inspections and/or experience • State certification as a Building Official Limited, or to be obtained within one (1) year of employment • IFSAC/Pro Board Certified Fire Inspector One (1) • Ability to communicate clearly and effectively, both orally and in writing. • Ability to work well with the public and with local contractors. • Ability to read and understand complicated plans and blueprints. DESIRED QUALIFICATIONS • Knowledge of housing inspection programs and practices. • General knowledge of housing codes. TOOLS AND EQUIPMENT USED Personal computer, including word processing, spreadsheet and permitting software; photocopier, motor vehicle, calculator, cell phone. PHYSICAL DEMANDS The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed both outdoors and in office settings. Some outdoor work is required in the inspection of various housing developments, construction sites and other properties. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to handle, feel or operate objects, tools or controls; and Deleted: Page Break ¶ Formatted: Left Deleted: <#>Ability to communicate clearly and effectively, both orally and in writing.¶ <#>Ability to work well with the public and with local contractors.¶ <#>Ability to read and understand complicated plans and blueprints.¶ <#>Desire to become a SBM Firefighter.¶ Formatted: Strikethrough Deleted: SPECIAL REQUIREMENTS¶ A Minnesota driver’s license or equivalent out-of-state license, or ability to obtain by start of employment.¶ Formatted: Strikethrough Firefighter/Fire/Housing/Code Inspector Page 4 Deleted: /Fire reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel or crawl; speak or hear. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee must have a sense of smell. WORK ENVIRONMENT The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, or risk of electrical shock. The noise level in the work environment is usually quiet in the office, and moderate to loud in the field. SELECTION GUIDELINES Formal application; rating of education and experience; oral interview, reference and background checks; and, hiring assessment. Additional job related testing may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statement of duties does not exclude them from the position if the work is similar, related or logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: __________________________ City Administrator Mayor Effective Date: Revision History: 06/08/2020 02/25/2020 10/01/2018 06/10/2013 09/27/2012 03/07/2012 12/31/2011 Revised as nonunion position Firefighter/Fire/Housing/Code Inspector Page 5 Deleted: /Fire 04/2006 Reviewed 08/1999 POSITION DESCRIPTION Position Title: Firefighter/Fire/Housing/Code Inspector Department: Community Development Accountable To: Community Development Director FLSA Status: Full Time, Non-Exempt PRIMARY OBJECTIVE OF THE POSITION The Firefighter/Fire/Housing/Code Inspector responds to fire and emergency calls; and conducts fire inspections under the SBM Fire Marshal; in addition to other duties which include administration of the rental licensing program in coordination with the Permit Technician, and Neighborhood Resource Officer; conducts inspections of property nuisances. SUPERVISION RECEIVED Works under the general guidance and direction of the Community Development Director. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Firefighter • Responds to fire and emergency calls for SBM Fire performing protective services work by responding to emergency situations. • Under the direction of a SBM supervisor, administers life and property saving actions. • Maintains fire department equipment, apparatus, facilities, and property. • Work involves frequent strenuous physical involvement. • Performs other related duties and responsibilities as assigned. • This position is unscheduled and will occur at various times throughout the work week. Fire Inspection • Conducts fire inspections to ensure that new and existing commercial, industrial and multi-family facilities and structures conform to adopted fire codes in a manner that will minimize fires and prevent injuries. • Conducts new construction Phase I (Limited) plan reviews, inspections and issues fire permits including but not limited to fire alarms, extinguishing systems and controlled burns. • Responds to fire alarms and follow-up with corrective actions. • Conducts Department of Human Services inspections (daycare, foster care, residential care facilities, etc.). Firefighter/Fire/Housing/Code Inspector Page 2 Housing Inspections • Directs and ensures an effective housing maintenance and rental housing program is adhered to throughout the community in a manner that provides for safe and well maintained housing for all residents. • Administers the rental inspection program, which includes conducting annual or semi-annual inspections of multiple dwelling units. Prepares letters, inspection reports and court orders as needed, and may be required to appear in court to testify for the City. • Conducts inventory and an evaluation of the housing stock and neighborhood condition. • Investigates citizen complaints and conducts housing inspections related to the City’s housing maintenance ordinance(s). • Works closely with outside administration of housing programs designed to rehabilitate, maintain, and upgrade the City’s housing stock and deal with the issues of housing conditions affecting single family, multiple family and manufactured housing. • Prepares ordinances which address housing issues including housing maintenance and inspection. Code Enforcement • Administers the City’s code enforcement program by investigating complaints of code violations, preparing letters, notices and reports, maintain files, advise property owners of code requirements and enforcement procedures, and how to obtain compliance. The code enforcement process may involve court proceedings and the preparation of evidence. • Develops and ensures effective inspections and neighborhood service programs utilizing education and incentives as well as legal action. • Identifies inconsistencies in code provisions and recommends code revisions. Prepares code revisions as assigned. • Works with residents to heighten awareness of various code ordinances. Property Managers Coalition • Co-coordination of the New Brighton/Mounds View Apartment Managers Coalition, including meeting scheduling, facilitating topics and speakers. PERIPHERAL DUTIES • Performs research and prepares written and oral reports, and other assignments, as directed. • Establishes and maintains working files. • Informs the Community Development Director of any inspection related activities that require immediate attention or action. • Consults with the City Attorney, as necessary, to review and evaluate appropriate legal remedies to gain compliance with codes and ordinances. • Performs other duties as assigned or apparent. Firefighter/Fire/Housing/Code Inspector Page 3 KNOWLEDGE, SKILLS AND ABILITIES • Knowledge of practices, principles, and techniques of effective code enforcement principles. • Knowledge of the state laws and local authorities as they apply to the position. • Skill in public presentations and negotiation skills. MINIMUM QUALIFICATIONS Education and Experience • Graduation from a high school or GED equivalent • Must be a SBM Volunteer Firefighter • Must possess and maintain a valid Minnesota Driver’s License • One (1) year of Housing Inspections and/or experience • State certification as a Building Official Limited, or to be obtained within one (1) year of employment • IFSAC/Pro Board Certified Fire Inspector One (1) • Ability to communicate clearly and effectively, both orally and in writing. • Ability to work well with the public and with local contractors. • Ability to read and understand complicated plans and blueprints. DESIRED QUALIFICATIONS • Knowledge of housing inspection programs and practices. • General knowledge of housing codes. TOOLS AND EQUIPMENT USED Personal computer, including word processing, spreadsheet and permitting software; photocopier, motor vehicle, calculator, cell phone. PHYSICAL DEMANDS The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed both outdoors and in office settings. Some outdoor work is required in the inspection of various housing developments, construction sites and other properties. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to handle, feel or operate objects, tools or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel or crawl; speak or hear. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job Firefighter/Fire/Housing/Code Inspector Page 4 include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee must have a sense of smell. WORK ENVIRONMENT The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, or risk of electrical shock. The noise level in the work environment is usually quiet in the office, and moderate to loud in the field. SELECTION GUIDELINES Formal application; rating of education and experience; oral interview, reference and background checks; and, hiring assessment. Additional job related testing may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statement of duties does not exclude them from the position if the work is similar, related or logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: __________________________ City Administrator Mayor Effective Date: Revision History: 06/08/2020 02/25/2020 10/01/2018 06/10/2013 09/27/2012 03/07/2012 12/31/2011 Revised as nonunion position 04/2006 Reviewed 08/1999 The Mounds View Vision A Thriving Desirable Community Item No: 08A Meeting Date: June 8, 2020 Type of Business: Council Business City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Public Hearing: Consideration of Resolution 9280 Approving a Chicken/Duck Keeping License for Pa Haou Shasky, 2256 Lois Drive Introduction: The Mounds View City Council passed Ordinance 903, which amended Chapter 701 of the Code, to provide for limited and controlled raising and keeping of chickens and/or ducks on properties zoned R-1, Single Family. Residents are limited to no more than eight chickens or ducks restricted to only backyard areas. This Ordinance became effective on August 3, 2015. Discussion: Pa Haou Shasky 2256 Lois Drive, has submitted an application to keep three chickens on her property. Attached is the application for the City Council’s consideration. The City requires that backyard areas within which the chickens are allowed to roam must be fenced. A site inspection conducted on May 14, 2020, indicated that a chain link fence exists enclosing the rear yard . Ms. Shasky has indicated that the coop will have adequate setbacks; 20 feet from both affected lot lines. In addition, Community Development has indicated that the coop is small enough so that is does not need a permit. It appears this request meets all requirements under Ordinance 903. In accordance with Ordinance 903, initial applications shall be considered by the Council after holding a public hearing. Renewals are approved administratively unless the City has received substantial complaints or related violations have been documented during the previous year. The applicant has indicated they will join the Council meeting via Zoom. Strategic Plan Strategy/Goal: Our ordinance and this application are consistent with the Vision Statement, “…welcoming a desirable destination to all ages and cultures…and a place where residents can live, work and play.” Financial Impact: None Recommendation: Staff recommends opening a public hearing for public comment and recommends approval of this license. This is an annual license running from January 1 to December 31. If approved, this initial license will expire on December 31, 2021 at which time it will be up for renewal. Staff has published a public hearing notice in the May 26, 2020 edition of the Shoreview Press, the City’s official newspaper. In addition, as required, notices were mailed to residents within a 350 feet of 2256 Lois Drive. Respectfully submitted, _____________________ Nyle Zikmund The Mounds View Vision A Thriving Desirable Community RESOLUTION NO. 9280 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A CHICKEN/DUCK KEEPING LICENSE FOR PA HAOU SHASKY, 2256 LOIS DRIVE WHEREAS, the City Council passed Ordinance 903, which amended Chapter 701 of the Municipal Code to provide limited and controlled raising and keeping of chickens and/or ducks on properties zoned R-1, Single Family Residential; and, WHEREAS, Pa Shasky has submitted an application with site plan and the appropriate fees to keep and raise chickens on her property located at 2256 Lois Drive; and WHEREAS, Staff has reviewed the application and it appears to meet all requirements set forth in Ordinance 903; and WHEREAS, in accordance with Ordinance 903, initial applications shall be considered by the City Council after holding a public hearing which was held June 8, 2020; NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council does hereby approve a Chicken/Duck Keeping License for Pa Haou Shasky for no more than eight chickens or eight ducks or a combination of both; BE IT FURTHER RESOLVED that this license is effective from June 9, 2020 to December 31, 2021 and shall be renewed annually. Adopted this 8th day of June, 2020. ________________________________ Carol A. Mueller, Mayor ATTEST: ________________________________ Nyle Zikmund, City Administrator (SEAL) Neighbor Feedback - 2265 Lois Drive – Shasky Chicken License Application I live at 2291 Lois Dr, Mounds View, MN 55112. I see no issue of this residence having a duck/chicken coop. I appreciate the notice for the request. I know these the Shasky residence and they maintain their property well and therefore I believe they will maintain their chicken coop at that same standard. Jason and Melissa Emerson (via email) Tom Fry (and wife) 2286 Lois Drive – Opposed. Operation will cause odor and attract unwanted animals (coyote, mink, etc.) to neighborhood. Does not belong in an urban setting. Via telephone message and telephone conversation Email ANNUAL CHICKEN & DUCK KEEPING LICENSE APPLICATION MOV7c Ii JmcV!2401 Mounds View Blvd. I Mounds View, MN 55112 L !' (763) 717-4000 1 Fax (763) 717-4019 info(c7mou ndsviewmn. ora Valid from January 1 — December 31 Requirements relating to the keeping of chickens and ducks is located in Mounds View City Code Chapter 701.06. All permit holders are required to be familiar with the provisions of this chapter. In submitting a license application, the applicant declares that they meet the requirements for issue of said permit, and that such location will be operated in compliance with the adopted regulations and ordinances. All chicken & duck keeping licenses are valid from January 1 through December 31 of each year. 'rhe application fee will not be pro -rated and is non-refundable. LICENSE FEE: NEW $100 X Applicant Name: Pa Houa Shasky Site Address: 2256 Lois Drive Phone 1: 651-239-0038 Email: phlee34@gmail.com Signature of Applicant: ANNUAL RENEWAL $30 No site plan required for renewals) Phone 2: Does the applicant own the property where the chickens will be kept? yes If the applicant is not the property owner, the owner must also sign this application. Property Owner Name (if different from Applicant): Phone 1: Address/City/State/Zip Phone 2 Signature of Property Owner (Required if different from Applicant): Number of Chickens: 3 Number of Ducks Total limit of 8 female chickens or ducks allowed - the keeping of roosters or drakes is prohibited AFFICE,USE FEE PAID: $ jo CHECK # ,, 5 CASH/CREDIT: SITE PLAN new only) RECEIVED: 5 —Le -a a SITE PLAN APPROVED BY: TrtecwT ocncnr. nnnr+ r,rarr. COMMENTS: PUBLIC HEARING DATE new applications): DATE RECD. RECEIPT: CITY COUNCIL DATE new only): APPROVED/DENIED ADMINISTRATIVE APPROVAL (renewals): APPROVEDMENIED 5/5/2020 Google lAaps 2256 Lois Dr 2256 Lois Dr - Google Maps Map data 02020, Map data ©2020 20 ft Ff® Home 2256 Lois Dr Mounds View, MN 55112 0 a; Directions Save Nearby Send to your Snare phone You visited on Sunday Photos i)cr ,a, f"V " "--"`" C./Y` r CA 1 111 Uutotf? S Tv` fes U- r https://www.goog!e.com/maps/place/2256+Lois+Dr,+Mounds+View,+M N+551121@45.1129102,-93,1970654,47m/data=!3m 1 ! 1 e3!4m5!3m4! 1 sOx52b32... 112 MOUNDS VIEW STATE OF MINNESOTA COUNTY OF RAMSEY ) ss. AFFIDAVIT OF MAILING NOTICE FOR PUBLIC CITY OF MOUNDS VIEW ) HEARING I, the undersigned, being the responsible party for this mailing, certify that on , 2020, on behalf of said City, deposited in the United States Mail copies of the attached notice of a public hearing regarding the chicken/duck keeping license request from Pa Haou Shasky, 2256 Lois Drive, in a sealed envelope with postage thereon fully prepaid, addressed to the following persons: See attached list) There is delivery service by the U.S. Mail between the place of the mailing and the places so addressed. IN WITNESS WHEREOF I have hereunto subscribed my name this day of 2020. Barb Benesch, Executive Assistant NOTARY: On , 2020 personally appeared before me , whom I know personally, to be the signer of the above and he/she acknowledged that he/she signed it. SEAL/STAMP) Notary Public My Commission Expires: MOU—NDS VfE-W Public Hearing Notice CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA NOTICE IS HEREBY GIVEN that the Mounds View City Council will hold a public hearing on Monday, June 8, 2020 at 6:30 p.m. to consider a duck/chicken keeping license request from Pa Houa Shasky for the property located at 2256 Lois Drive. The property is legally known as: PINEWOOD TERRACE NO. 5, LOT 9, BLOCK 18 Anyone wanting to comment on this matter may call, submit a letter, or send an email to City Administrator Nyle Zikmund. City staff will forward the comments to the City Council. Phone: (763) 717-4001 Email: nyle.zikmund@moundsviewmn.org Mail: 2401 Mounds View Blvd., Mounds View, MN 55112 All City Council and Commission meetings are occurring via Zoom. To participate in a live meeting, you will need to log on via a computer, smart phone or other smart device using the link that is posted on our meeting agenda which can be found on the City of Mounds View's web page the Friday before the meeting. If you do not have a smart device or just want to participate via calling, a number to do that is also provided. The City is mailing this notice to all property owners within 350 feet of the subject property. This notice was published in the Shoreview Press May 26, 2020. PEL. MOUNDSVVfMV Residential Chicken Keeping License Request Mailing to Residents within 350 feet of 2256 Lois Drive Public Hearing: Monday, June 8, 2020 — 6:30 p.m. Greenfi-Ad Pall 9 A rda\n Park rk Js v ie i Greeilield Park 2209 22E P.. Ij t 2256 Lois Drive ot, 51 Af) e sr 41 46,10O4/ I ("Z' Park Woad Lake in 1259 .222 2277 2271 2265 q 2233 2245 1 151 aW2291 2299 2X7 tzot 224 2256 2260 25' - ) 289 2274 an [n1 2373 CHERRI LYNN BRADEN SHAUNA M COLBETH THOMAS J FRIE 2225 HILLVIEW R ROBERT C BAUMER JANE S FRIE MOUNDS VIEW MN 55112-1225 2272 LOIS DR 2286 LOIS R MOUNDS VIEW MN 55112-1263 MOUNDS VIEW MN 55112-1263 JESSE ENGEL 2233 HILLVIEW R MOUNDS VIEW MN 55112-1225 JOHN A WEBER ANNA M WEBER 2253 HILLVIEW ROAD MOUNDS VIEW MN 55112-1225 CITY OF MOUNDS VIEW 2401 MOUNDS VIEW BLVD MOUNDS VIEW MN 55112-1429 AARON PIERSAK NATEANNA PIERSAK 2247 HILLVIEW RD MOUNDS VIEW MN 55112-1225 JEFFREY WILSON CHRISTY WILSON 2296 KNOLL DR MOUNDS VIEW MN 55112-1227 JENNIFER L ROGERS 2262 KNOLL DR MOUNDS VIEW MN 55112-4934 BENJAMIN KJELLBERG 2015 3 IH2 BORROWER LP LACEY A CARLSON 2261 HILLVIEW R CIO INVITATION HOMES TAX DEPT MATTHEW A CARLSON MOUNDS VIEW MN 55112-1225 PO BOX 4698 2256 KNOLL DR LOGAN UT 84323-4698 SAINT PAUL MN 55112-1227 THOMAS J LAVELLE SUSAN W LAVELLE 2241 KNOLL DR MOUNDS VIEW MN 55112-1266 MARC S ELLIOTT MARGARET M ELLIOTT 2261 LOIS R MOUNDS VIEW MN 55112-1212 LISA A MANKE BRIAN J MAN KE 2267 LOIS DR MOUNDS VIEW MN 55112-1212 BRIELLE SCHOLL 2233 KNOLL DR MOUNDSVIEW MN 55112-1266 JOSEPH M SHASKYJR PA H SHASKY 2256 LOIS R MOUNDS VIEW MN 55112-1263 JOSEPH PACKER 2239 HILLVIEW RD SAINT PAUL MN 55112-1225 BRADLEY MICHAEL MILLS 2280 KNOLL DR MOUNDS VIEW MN 55112-1227 RO E BEAM SUSAN I BEAM 2288 KNOLL R MOUNDS VIEW MN 55112-1227 GORDON J FEDOR 2279 LOIS DR MOUNDS VIEW MN 55112-1212 BENNETT CHRISTENSON 2220 LOIS DR MOUNDS VIEW MN 55112-1263 HPA II BORROWER 2419-1 LLC 124 S RIVERSIDE PLZ STE 2000 CHICAGO IL 60606-6995 VICKI L JOHNSON 2274 KNOLL DR MOUNDS VIEW MN 55112-1227 NINA BELFIORI 2249 LOIS R MOUNDS VIEW MN 55112-1212 AMY MCCLAY MATTHEW MCCLAY 2273 LOIS R MOUNDS VIEW MN 55112-1212 ABDELLAH YOUSFI 2226 LOIS DR MOUNDS VIEW MN 55112-1263 MARLENE A MEYER JEREMY J WHITCOMB HAROLD A ANDERSON 2264 LOIS R 2285 LOIS DR BARBARA M ANDERSON MOUNDS VIEW MN 55112-1263 MOUNDS VIEW MN 55112-1212 2250 LOIS DR MOUNDS VIEW MN 55112-1263 BRYAN MICHAEL BLOOMQUIST 2278 LOIS DR MOUNDS VIEW MN 55112-1263 KAREN M CHRISTENSON 2245 KNOLL DR MOUNDS VIEW MN 55112-1266 ROLAND C PARTYKA MICHELLE M PARTYKA 2292 LOIS DR MOUNDS VIEW MN 55112-1263 JIANXUN LEI DAOSHENG FAN 1176 FOXWOOD CT NEW BRIGHTON MN 55112-1620 MELISSA EMERSON JASON EMERSON 2291 LOIS DR SAINT PAUL MN 55112-1212 JOHN W BRASUHN SHARON A TORGERSON 2342 KNOLL DR MOUNDS VIEW MN 55112-1265 KEHINDE YEMISI ODUBOTE BAMIDELE ANDREW ODUBOTE 2268 KNOLL DR MOUNDS VIEW MN 55112-1227 MICHAEL S PRANGE NITA M PRANGE 2255 LOIS DR MOUNDS VIEW MN 55112-1212 ROBERT MONK AMANDA ELLWOOD 2234 LOIS DR MOUNDS VIEW MN 55112-1263 JAMES M WEST 2296 LOIS DR MOUNDS VIEW MN 55112-1263 CITY OF MOUNDS VIEW 2401 MOUNDS VIEW BLVD MOUNDS VIEW MN 55112-1429 Item No : 08D Meeting Date: June 8, 2020 Type of Business: Council Business City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Jon Sevald, Community Development Director Item Title/Subject: Resolution 9285; Approving or Denying Property Owner’s Appeals Related to the Quincy Street Reconstruction Project Introduction: As part of the Quincy Street reconstruction project, Staff notified 12 property owners with non-conforming driveways that the City would re-install driveway aprons to be conforming to City Code. Property owners have the option to appeal Staff’s decisions to the City Council by Friday, June 5th. This Staff Report includes those appeals received by Wednesday June 3rd. If others were received, Staff will provide an update at the June 8th Council meeting. Discussion: During street reconstruction projects, it is the intent that all non-conforming driveways be made conforming as much as practical, and provides Staff the authority to make these decisions.1 Driveway aprons less than 5’ from the side yard property lines will be re-install ed with a 5’ setback. Driveway aprons wider than 24’ will be re-installed no wider than 24’. If there is a second driveway curb cut, the City will remove the curb cut and that portion of the driveway within the right-of-way. That portion outside of the right- of-way, would be left as a patio or parking pad for vehicles not used on a regular basis. 1 City Code, Section 1121.09, Subd f(g); g. In conjunction with street improvement projects or in conjunction with individual driveway replacement projects, nonconforming curb cuts shall be made conforming to whatever extent practicable. If, in the opinion of the directors of public works and community development, a nonconforming curb cut cannot be made conforming without undue hardship or disruption to the property, the curb cut may remain in existence, unchanged. Decisions regarding curb cuts may be appealed in writing to the City Council. (Added, Ord. 756, 1-24-05) Item 08D Page 2 of 5 The Mounds View Vision A Thriving Desirable Community Analysis Address Non-Conformity City’s Plan Notes: 5307 Quincy Street 2nd driveway Remove south driveway. In 1989, attached garage was remodeled into 3-season porch. In 1990, permit issued for 2nd driveway serving detached garage. Situation is similar to 2295 Co Rd H2, which was allowed by Staff to keep 2nd driveway (2011). 5386 Quincy Street Driveway >24’ in width , and < 5’ setback Install at 5’ setback, which would reduce driveway width from 29’ to 24’. No record of driveway permit. 5425 Quincy Street < 5’ setback. Install at 5’ setback. 5425/5433 Quincy Street both have a 0’ setback (side-by-side). 5433 Quincy St received a Variance in 1987 (Res 199-87). 5425 Quincy St received driveway permit in 1998 with 1’ setback (setback was filled in at some point). 5453 Quincy Street < 5’ setback. Install at 5’ setback. 2001 driveway permit for 1’ setback. Actual setback is believed to be 2’ – 3’. Strategic Plan Strategy/Goal: N/A Financial Impact: None. Recommendation: Staff recommends denial of the appeals. Respectfully, Jon Sevald, AICP Community Development Director ATTACHED Photos Resolution 9285 Memorandum, May 22, 2020 Appeal; 5307 Quincy Street Appeal; 5386 Quincy Street Appeal; 5433 Quincy Street Appeal; 5453 Quincy Street Item 08D Page 3 of 5 The Mounds View Vision A Thriving Desirable Community Photos 5307 Quincy Street. Request to appeal removal of second driveway (photo June 3, 2020) 5386 Quincy Street. Request to appeal 5' side yard setback (Photo June 3, 2020). Item 08D Page 4 of 5 The Mounds View Vision A Thriving Desirable Community 5425 Quincy Street (left). Request to appeal 5' side yard setback, and remove curb bulb (house on right received Variance for 0’ setback) (Photo June 3, 2020). 5433 Quincy Street. Request to appeal 5' side yard setback (Photo June 3, 2020) Item 08D Page 5 of 5 The Mounds View Vision A Thriving Desirable Community RESOLUTION NO. 9285 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING OR DENYING PROPERTY OWNER’S APPEALS RELATED TO THE QUINCY STREET RECONSTRUCTION PROJECT WHEREAS, the City will reconstruct Quincy Street, beginning June 2020; and, WHEREAS, City Code, Section 1121.09, Subd f(g); g. states; “In conjunction with street improvement projects or in conjunction with individual driveway replacement projects, nonconforming curb cuts shall be made conforming to whatever extent practicable. If, in the opinion of the directors of public works and community development, a nonconforming curb cut cannot be made conforming without undue hardship or disruption to the property, the curb cut may remain in existence, unchanged. Decisions regarding curb cuts may be appealed in writing to the City Council”; and, WHEREAS, on May 13, 2020, City Staff mailed a notice to property owners of non- conforming driveways of the City’s intent to reinstall curb cuts, to be conforming to the City Code. On May 22, 2020, the City mailed a notice to these property owners, clarifying that any appeal needed to be submitted to the City no later than Friday, June 5, 2020; and, NOW, THEREFORE BE IT RESOLVED THAT, the Mounds View City Council has reviewed appeals submitted by property owners, and takes the following action: Address Property Owner Request Approved Denied 5307 Quincy Street Tanya Battista Keep 2nd driveway (south) 5386 Quincy Street Michael Peterson Keep setback as-is (0’) 5425 Quincy Street Randy Wall Keep setback as-is (0’), with continuous curb cut with 5425 Quincy St (no bulb between driveways) 5453 Quincy Street Timothy Tarantino Keep driveway setback as-is (2’ – 3’ setback) Adopted this 8th day of June, 2020. _______________________________ Carol A. Mueller, Mayor ATTEST: _______________________________ Nyle Zikmund, City Administrator (SEAL) City of Mounds View 2401 Mounds View Boulevard Mounds View, MN 55112 Page 1 of 2 M EMORANDUM To Quincy Street property owners with non-conforming driveways1 From: Jon Sevald, Community Development Director Subject: Clarification on non-conforming driveways Date: May 22, 2020 Beginning June 8, 2020 (weather permitting), the City will begin reconstruction of Quincy Street, north of Co Rd H2, and south of Co Rd I. As part of this reconstruction, all non-conforming driveways (12 properties) will be re-installed to be in conformance with City Codes.2 The City notified affected property owners on May 13, 2020, including a deadline of June 5, 2020; (1) if to request a change in their curb cut via the Private Improvement Program (PIP); or (2) if to appeal the City’s decision to reinstall non-conforming driveways, to be conforming. June 5th is a hard-deadline. To clarify, if your driveway is less than 5’ from the side yard property line, the City will reinstall it with a 5’ setback 3. If your driveway curb cut is wider than 24’, it will be reinstalled no wider than 24’. If you have a second driveway, the second curb cut will be removed. Property owners may appeal Staff’s decisions to the City Council, no later than Friday June 5, 2020, for consideration by the City Council on Monday, June 8, 2020 (6:30 PM). If appealing, please include your reasons for the appeal, and email jon.sevald@moundsviewmn.org . If you do not have access to email, please call (763) 717-4022, and Staff will relate your appeal and reasoning to the City Council. Respectfully, Jon Sevald, AICP Community Development Director ATTACHED: History of Appeals, since 2005 1 This letter was mailed on May 22 to: 5307, 5344, 5372, 5386, 5419, 5425, 5453, 5459, 5493 Quincy Street, 2173 Belle Lane, and 2186 Lambert Avenue 2 City Code, Section 1121.09, Subd f(g); g. In conjunction with street improvement projects or in conjunction with individual driveway replacement projects, nonconforming curb cuts shall be made conforming to whatever extent practicable. If, in the opinion of the directors of public works and community development, a nonconforming curb cut cannot be made conforming without undue hardship or disruption to the property, the curb cut may remain in existence, unchanged. Decisions regarding curb cuts may be appealed in writing to the City Council. (Added, Ord. 756, 1-24-05) 3 Exception: 5433 Quincy Street received a Variance for a 0’ side yard setback in 1987 (Res 199-87). History of Appeals, since 2005 4 Date Address Details Decision 03-14-2005 2832 Woodcrest Dr Requested 2nd driveway to remain, family member in wheelchair. Approved 07-13-2009 2748 Sherwood Rd Requested level driveway (level curb cut was in plans). N/A 07-12-2010 2832 Woodcrest Dr Requested 2nd driveway to remain (horseshoe). Approved 07-26-2010 6969 Knollwood Dr Requested 2nd driveway to remain (parking pad). Denied 01-09-2012 5141 Brighton Ln Requested 2nd driveway to remain (accessed shed). Denied 06-08-2015 8382 Knollwood Dr Requested to retain 34’ wide driveway. Approved 4 Based on Regular City Council Meeting Minutes, 2005 – 2019; word search of “curb cut”, “driveway”, “reconstruction”, and “appeal”. Jon Sevald City of Mounds View 2466 Bronson Dr Mounds View, MN 55112 RE: Request to maintain two curb cuts Dear Mayor Carol Mueller, Mr Sevald and members of the City Council. As the homeowner of 5307 Quincy Street in Mounds View, I am requesting a variance of restriction to maintain the two curb cuts on my property pursuant to being a pre-existing nonconformity. The original driveway was put in place at the construction of my house in 1970. The original attached garage was converted to living space in 1989 and the detached garage and second curbcut on the opposite end of my property was constructed in 1991. Both driveways have remained in continuous use to the present. Since the City Code, Section1121.09, Subd 5(e) was enacted on January 10, 2000, the two curb cuts should be grandfathered in pursuant to MN Statute 462.357 Subd 1(e). The two curb cuts are at the edges of my property and have a 79 foot distance between them and therefore do not pose a threat to public safety. I respectfully request to be able to maintain the two curb cuts on my property. Sincerely, Tanya Battista 5307 Quincy St Mounds View, MN 55112 From:Allie Peterson To:Jon Sevald Subject:5386 Quincy Street- Appeal Date:Monday, June 1, 2020 8:41:51 PM Caution: This email originated outside our organization; please use caution. Hi Jon, This email is our formal appeal. We feel like our driveway is getting more than the 5ft removed, more like 10ft and more compared to our neighbors. We understand they are going from where the crack is, but ours just happens to be a lot higher up so more is being taken, we think unfairly. Esthetically, I’m sure the concrete won’t match ours and it is going to be a large portion of our very expensive driveway, that is now going to be torn apart. Thank you, Mike and Allie Peterson Sent from my iPhone From:Randy Wall To:Jon Sevald Subject:Our driveways at 5425 & 5433 quincy street Date:Tuesday, May 26, 2020 1:31:14 PM Caution: This email originated outside our organization; please use caution. Jon we would like our driveways left the same way please. Could you leave out the pump or whatever you call it the incline between the driveways? We don't need that and it would make it easier for plowing the 8-foot snow banks that we get. But please leave our driveways meeting each other at the street. My phone number if you need it is 763 784 5864 and my name is Randy wall thank you Jon From:Tarantino, Timothy (DOC) To:Jon Sevald Subject:Tarantino driveway appeal Date:Friday, May 29, 2020 7:13:53 AM Attachments:Outlook-tknmy0j4.png Caution: This email originated outside our organization; please use caution. I would like to appeal the City's decision to when the end of my driveway is replaced during Quincy Street reconstruction project, to replace the new section 5' from the property line. I purchased my home in 2004, the driveway was already in. If the 5' side setback was in the ordinance then, there must have been a variance or at least a agreement between the owner of my home and the previous neighbor to the south of me. While I agree with the 5' setback rule to allow emergency vehicle utility vehicles, to help maintain the look and appeal of properties, how my driveway end will not look good at all. I take great pride in the appearance my home and my yard, and it shows. Currently when I back up either my pick up truck or a trailer into my driveway, it's a easy move (back straight up) With the proposed 5 ' set back for the new section, I would have to jockey my vehicle or a trailer around to stay on the driveway and have the potential risk of hitting my wife's vehicle in the driveway. I have in-ground irrigation also. I could either install a sprinkler head at the corner of my driveway and the street like I currently do now, but with the narrower driveway I have the great potential risk of driving over the sprinkler head and damaging it at a cost of $20 a piece. I just know that we will drive over sprinkler heads over time, destroying them. Or I could not place a sprinkler head at the corner of the driveway and the street, but that doesn't do any good, as I just want my yard to look the best as it can. My current neighbors to the south of me don't have a issue at all with my driveway being within the 5' set back rule. In closing, I'd like the City to reconsider their decision on my driveway to when my driveway is re-installed having a 5' set back and replace my driveway as it currently is configured because: *The ease of backing up *The risk of damaging sprinkler heads *The appearance of the edged driveway. *The risk of hitting another vehicle that could be in the driveway, because of the end of the driveway being narrow at the end and having to jockey around the vehicle. *Take into consideration that my neighbors have no issue with my driveway being within the 5'setback. Sincerely, Tim Tarantino 5453 Quincy St. 612-325-2407 Tim Tarantino MCF - Stillwater Plant Maintenance Engineer - Power House 970 Pickett Ave N, Bayport, MN 55003 651-779-2700 ext. 2693 timothy.tarantino@state.mn.us This email is intended to be read only by the intended recipient. This email may be legally privileged or protected from disclosure by law. If you are not the intended recipient, any dissemination of this email or any attachments is strictly prohibited, and you should refrain from reading this email or examining any attachments. If you received this email in error, please notify the sender immediately and delete this email and any attachments. Thank you. The Mounds View Vision A Thriving Desirable Community Item No: 8E Meeting Date: June 8, 2020 Type of Business: CB Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Director Item Title/Subject: Resolution 9286 , Approving the Cost Proposal for the Administration Secured Entrance - Phase 2 Remodel of City Hall Background/ Discussion: The City Council approved the City Hall / Police Remodel at the May 13, 2019 Council meeting Resolution 9112. Part of the remodel included adding a new secured entrance to the City Hall Administration area. This was cut from the project as staff wanted to review different options for the new entrance. Staff has discussed with the Council at various work sessions, phase 2 of the remodel and Resolution 9247, which included new carpet and painting in all areas of City Hall. Included in the resolution was an allowance for the new Administration entrance of $39,500.00. Public Works has received two quotes for the entrance: Dering Pierson Group, LLC: $23,446.78 RAK Construction: $32,500.00 The low bid for the new Administration entrance is Dering Pierson Group, LLC of Rogers MN. The bid did not include costs for electrical modifications and the moving of the electronic door hardware. Staff recommends an allowance of $16,050.00 be approved for the new entrance, installing the electronic door hardware and any electrical modifications. Staff has discussed the project with the City Administrator and the Finance Director. The Finance Director has indicated that total cost of the 2nd phase of the project not to exceed $155,000.00. To date, the overall project cost is tracking under budget by an estimated $46,900.00 (not including the new entrance). The 2020 budget in special projects as $120,000.00 budgeted for the City Hall Remodel. Overall Estimated Cost of the Project: from Resolution 9247 Nakasone Painting: $37,356.25 Cap Carpet & Flooring: $48,266.50 New Administration Door: $39,500.00 New Council Guest Chairs: $11,612.00 Wall Panel Covers $ 500.00 Contingency $13,723.78 Total $150,958.23 Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure Improvements. Goal Focus efforts on recruiting good employees and providing an environment to keep them. The Mounds View Vision A Thriving Desirable Community Financial Impact: No Financial Impact to the 2020 Budget, as funding is in the Special Project Fund, account 480-4180-7050 for this project. Recommendation: Staff recommends the City Council approve proposal from Dering Pierson Group, for $23,446.78 , Staff also recommends the approval of an allowance of $16,050.00 for electrical modifications and the installation of electronic door hardware; total project cost of $36,496.78 for the new Administration entrance. Respectfully submitted, Don Peterson Public Works Director The Mounds View Vision A Thriving Desirable Community RESOLUTION 9286 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE PROPOSAL FOR THE NEW CITY HAL ADMINISTRATION ENTRANCE AS PART OF THE PHASE 2 - REMODEL OF CITY HALL WHEREAS , the City Council approved at the May 13, 2019 the City Hall/Police Remodel; and WHEREAS , the City Council and Staff had discussed phase 2 of the remodel which includes new carpet and painting and a new Administration entrance; and WHEREAS , the 2020 budget in the Special Projects has funds for this project; and WHEREAS , Public Works received the following proposals: Dering Pierson Group, LLC: $23,446.78 RAK Construction: $32,500.00 WHEREAS , Public Works also further recommends a contingency of $12,600 .00 be approved for any electrical modifications, installation of electronic door hardware and unforeseen issues that may arise during this project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Accepts the Proposal from Dering Pierson Group, for $23,446.78, for installing a new entrance to the Administration area of City Hall. 2. Approves an allowance of $16,050.00 for electrical modifications and the installation of electronic door hardware. 3. Funding exists in the Special Project Fund, account 480-4180-7050 for this project. 4. The Mayor and City Administrator are hereby authorized and directed to execute all appropriate documents to effectuate the actions contemplated by this resolution. 5. The Mayor and City Administrator, Staff and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this Resolution. Adopted this 8th day of June, 2020 Carol A. Mu eller, Mayor ATTEST: Nyle Zikmund, City Administrator (Seal) The Mounds View Vision A Thriving Desirable Community Item No : 9B(1) Meeting Date: June 8, 2020 Type of Business: Reports City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Jon Sevald, Community Development Director Item Title/Subject: Long Lake Woods Second Addition Introduction: Martin Harstad, developer of Long Lake Woods Second Addition, is requesting that all costs associated with public infrastructure improvements, be assessed to 14 benefiting property owners, whereas the City Council previously agreed to assess costs only to the 12 participating property owners. Discussion: Long Lake Woods Second Addition is a planned 12-lot single-family development. Marty Harstad is working with 12 property owners to subdivide portions of their backyards, to be serviced by an extension of Greenwood Drive. The project involves a 13th (Doll) and 14th (Holl) property, who have chosen not to participate. The City Council has consented to the use of eminent domain, if necessary, to acquire right-of-way for the extension of Greenwood Drive, with all costs of public infrastructure (street, water, storm sewer, sanitary sewer) to be assessed to the 12 participating property owners. Since that time, Harstad has developed further plans, finding some unplanned complications. The City Council agreed for the City to pay for the cost of undergrounding a public drainage ditch which serves a regional area beyond the development. After further investigation, this is not doable. The ditch cannot be piped without the storm water being treated, resulting in a much larger storm water basin than originally planned, and more expense. Harstad is requesting that the City Council consent to the costs being assessed to all 14 properties, rather than just the 12 participating property owners. Options: 1. The City will pay a pro-rated portion of costs to convert the open ditch into a piped and treated (storm water basin). The developer (12 property owners) will pay all costs for the basin, which the development adds onto. 2. The City will pay all costs, assessing this to the 14 benefiting property owners (includes Doll and Holl). Recommendation Staff is looking for direction from the Council.