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HomeMy WebLinkAbout04-15-2020 PC PLANNING COMMISSION REGULAR MEETING AGENDA April 15, 2020 - 7:00 P.M. COMMISSION MEETING WEBINAR MEETING, 6:30 P.M. ADMITANCE (see page 2) 1. Call to Order 2. Roll Call 3. Special Order of Business A. Design Standards; Marry Mullen 4. Citizens Requests and Comments Relating to Planning and Zoning Issues Not Already on the Agenda. (Before speaking, please give your full name and address for the record.) 5. Planning Cases A. PUBLIC HEARING; Resolution 1117-20; Approval of a Variance to reduce the front yard setback for a garage, located at 3016 Woodlale Dr B. Resolution 1118-20, Recommending Approval of a Conditional Use Permit for an Oversized Garage, 3016 Woodale Dr. C. Resolution 1119-20, Recommending Approval of a Conditional Use Permit for an Oversized Garage, 2520 Co Rd H2 6. Other Planning Activity A. Resolution 1116-20, Amending Planning Commission Bylaws (continued) 7. Reports A. Upcoming Planning Cases & Activity B. Staff Updates C. Council Updates D. Planning Commissioner Reports 8. Approval of Minutes: A. January 15, 2020 B. February 5, 2020 9. Next Planning Commission Meetings: A. Wednesday, May 6, 2020 B. Wednesday, May 20, 2020 10. Meeting Conclusion Page 2 of 2 To Access Follow the Instructions Register in advance for this webinar: https://zoom.us/webinar/register/WN_jx2zbNWNSM2r0zL5vL3ghw After registering, you will receive a confirmation email containing information about joining the webinar. Or join by phone: US: +1 646 558 8656 or +1 312 626 6799 or +1 301 715 8592 or +1 346 248 7799 or +1 669 900 9128 or +1 253 215 8782 Webinar ID: 739 436 963 International numbers available: https://zoom.us/u/aW4vM99wi ** Members of the public will be able to hear everything the Commission does. If you want to speak, you will be required to enter your name and email when you log in and a feature in the program will allow you to virtually raise your hand which will notify the host (City) that you want to speak. Item No: _05A Meeting Date: Apr 15, 2020 Type of Business: Planning Case VR2020-002 City of Mounds View Staff Report To: Mounds View Planning Commission From: Jon Sevald, Community Development Director Item Title/Subject: PUBLIC HEARING; Resolution 1117-20, Approval of a Variance to reduce the front yard setback for a garage, located at 3016 Woodale Dr. Introduction The applicant proposes to tear down their home and detached garage, and build a new home with an attached garage, requiring a CUP for an oversized garage, and a Variance to setbacks for the new garage. Discussion Within the R-1 Single-Family Residential district, the minimum front yard building setback is 30’, with exceptions.1 The existing garage is set back 25’, and is non-conforming. As a non- conforming building, the garage may be replaced where-is, but cannot be expanded such that it increases the non-conformity.2 The applicant is requesting to expand the footprint of the garage in the northwest corner. The area of the proposed garage specific to the variance is about 2’ X 4’ (see attached site plan). Analysis Required Existing Proposed Garage Area 1,800 sf (max) 440 sf 1,117 sf North Front Yard Setback 30’ 25.2’ 26.5’ East Side Yard Setback 5’ N/A N/A South Rear Yard Setback 5’ 93’ 71’ West Side Yard Setback 5’ 6.5’ 5.2’ Height 18’ (max)3 ? N/A There are seven criteria for granting a Variance, and is detailed in the resolution. In summary, there needs to be unique circumstances applicable to the property, and are not the result of the applicant. In this case, the unique circumstances include the existing 25’ non-conforming setback (minimum 30’ required) of the detached garage, built in 1963. The applicant is able to replace the garage where-is without a variance, but is requesting to expand the footprint 2’ wider. 1 City Code, Section 1104.01, Subd 4(a) (Minimum Setbacks for Accessory Buildings, Driveways and Parking Areas) 2 MN Stat §462.357, Subd 1(e) (Nonconformities). 3 City Code, Section 1104.02, Subd 3(f); The height of any accessory building or structure shall not exceed eighteen feet (18’) or that of the principal structure, whichever is less. Item 05A Page 2 of 9 Strategic Plan Strategy/Goal: Continue BR&E program, maximize utilization of development space and current list of available sites, encourage land owners to maintain their properties, & consider residential redevelopment. Financial Impact: N/A Summary The property includes a home and detached garage. The detached garage has a non- conforming setback (25’). The applicant wishes to tear both down, and build a new home on the existing home’s foundation, and an attached garage. The proposed garage would expand the non-conforming setback by 2’ in the far northwest corner of the garage. A Public Hearing Notice was published in the March 31, 2020 Shoreveiw Press, and mailed to property owners within 350’ of the subject property. Recommendation Staff recommends approval of the Variance. The Planning Commission is requested to conduct a Public Hearing, and consider the following options: 1. Resolution 1117-20, approving the Variance. 2. The Planning Commission may choose to deny the Variance, with Findings. 3. Table the request. If additional information is needed before a decision can be rendered or if more discussion is needed, the Commission can table the request until such information has been provided. Because of the 60-day requirements (Deadline: May 15, 2020) the Commission would need to act upon the request as soon as reasonably possible to avoid an inadvertent approval. Respectfully submitted, _____________________ Jon Sevald, AICP Community Development Director Attachments 1. Zoning Map 2. Aerial Map 3. Site Plan 4. Site Photos 5. Resolution 1117-20 Item 05A Page 3 of 9 Zoning Map Item 05A Page 4 of 9 Aerial Map Item 05A Page 5 of 9 Site Plan 3016 Woodale Drive. The area outlined in red is an expansion of the existing garage’s footprint, and is less than 30’ set back from the front property line. It is only this area that applies to the Variance. Item 05A Page 6 of 9 Site Photos 3016 Woodale Dr (photo Mar 18, 2020) 3016 Woodlawn Dr. Red line = west property boundary (photo Mar 18, 2020) 3016 Woodale Dr, looking SW (photo Mar 18, 2020) 3016 Woodale Dr, looking SE (photo Mar 18, 2020) Item 05A Page 7 of 9 MOUNDS VIEW PLANNING COMMISSION RESOLUTION 1117-20 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A VARIANCE TO REDUCE THE FRONT YARD SETBACK FOR A GARAGE, LOCATED AT 3016 WOODALE DRIVE (PLANNING CASE VR2020-002) WHEREAS, the applicant; Jennifer Oxendale, is requesting a Variance to reduce the front yard setback from 30’ to 26’ for an attached garage to be located at 3016 Woodale Drive, legally defined as: PID: 07-30-23-33-0017 EX S 100 FT THE W 92 FT OF E 192 FT OF LOT 62, KNOLLWOOD PARK, RAMSEY CO., MINN. WHEREAS, the property is zoned R-1 Single-Family Residential; and, WHEREAS, the property includes a house built in 1961, and detached garage built in 1963. The house has a front yard setback of 30’, and the detached garage has a front yard setback of 25’; and, WHEREAS, the Mounds View City Code, Section 1104.01, Subd 4(a)(1)(a) requires that no accessory building (e.g. detached garage) shall be located between the front of the principal building (e.g. house) and the front lot line. Therefore; the existing detached garage is a non-conforming building because it has a lesser setback than the house; and, WHEREAS, the applicant plans to remove the existing house and detached garage, and build a new house and attached garage (becomes part of the principal building). The new house will be built using the foundation of the existing house. The new attached garage will be built where the existing garage is, but will expand its footprint 2’ within the 30’ front yard setback area; and, WHEREAS, MN Stat §462.357, Subd 1e (Nonconformities) states that (paraphrased) any nonconformity may be continued, including through repair, replacement, restoration, maintenance, or improvement, but not including expansion unless; a building permit has been applied for within 180 days of when the building is damaged beyond 50% of its value (e.g. when the house and detached garage are removed); and, WHEREAS, the applicant is requesting to expand the footprint of a non-conforming building (detached garage) within the 30’ front yard setback, reducing the setback to 26’; and, WHEREAS, the Mounds View City Code, Section 1125.02, Subd 2 states that “A variance may be granted only in the event that all of the following circumstances exist:” [Findings in italics] a. The variance is in harmony with the general purposes and intent of this Title. Item 05A Page 8 of 9 Finding: The Variance is in harmony with the general purposes and intent of the City Code. b. The variance is consistent with the comprehensive plan. Finding: The property is zoned R-1 Single-Family Residential, and is guided Single- Family Detached in the Comprehensive Plan (2010). The request relates to the following Goals and Policies of the Comprehensive Plan: Land Use: Residential: Goal 1: Preserve the identity and maintain and improve the quality and appearance of existing neighborhoods. Goal 3: Encourage a creative approach to the use of land and related residential development. Policy c: The City will encourage the upgrade and expansion of homes by providing flexible standards that address the unique circumstances of expanding existing single dwellings. c. The applicant proposes to use the property in a reasonable manner not permitted by this Title or the City Code. Finding: The proposed front yard encroachment by the planned garage, is a reasonable use. d. Unique circumstances apply to the property which do not apply to other properties in the same zone or vicinity and result from lot size or shape, topography or other circumstances over which the owner of the property since the enactment of this Title has had no control. The unique circumstances do not result from the actions of the applicant. Finding: The unique circumstance is the existing detached garage encroaching into the 30’ front yard setback, and was not created by the applicant. The applicant’s planned 2’ expansion of the non-conforming garage’s footprint for the new garage is the result of the applicant, but is reasonable for a 24’-wide garage, in the opinion of the Planning Commission. e. The variance does not alter the essential character of the neighborhood. Finding: The variance (reduced setback) will not alter the essential character of the neighborhood. f. The variance requested is the minimum variance which would alleviate the practical difficulties. Economic conditions alone do not constitute practical difficulties. Finding: The variance request; to reduce the front yard setback from 30’ to 26’ for the expansion of a non-conforming building, is the minimum variance which would alleviate the practical difficulty (e.g. narrow garage footprint, and encroaching into the front yard setback). Item 05A Page 9 of 9 g. The Board of Adjustment and Appeals may impose such conditions upon the premises benefited by a variance as may be necessary to comply with the standards established by this Title or to reduce or minimize the effect of such variance upon other properties in the neighborhood and to better carry out the intent of the variance. The condition must be directly related to and must bear a rough proportionality to the impact created by the variance. NOW, THEREFORE, BE IT RESOLVED, the Mounds View Planning and Zoning Commission, acting as the Board of Adjustment, based upon the above Findings, the staff report, and in consideration of public testimony, approves of the Variance requested to reduce the front yard setback from 30’ to 26’, with the following conditions: 1. The applicant shall apply for a building permit for the home and attached garage, within six- months of the removal of the existing detached garage. 2. The applicant shall construct the planned attached garage, consistent with the location shown on the site plan, dated March 12, 2020. Adopted this 15th day of April, 2020 Gary Stevenson, Chair Attest: Jon Sevald, Community Development Director (Seal) Item No: _05B Meeting Date: Apr 15, 2020 Type of Business: Planning Case CU2020-002 City of Mounds View Staff Report To: Mounds View Planning Commission From: Jon Sevald, Community Development Director Item Title/Subject: Resolution 1118-20, Recommending Approval of a Conditional Use Permit for an Oversized Garage, 3016 Woodale Dr. Introduction The applicant proposes to tear down their home and detached garage, and build a new home with an attached garage, requiring a CUP for an oversized garage, and a Variance to setbacks for the new garage. Discussion Within the R-1 Single-Family Residential District, each lot may have up to three accessory buildings, totaling 1,800 sq ft.1 No accessory building may exceed 952 sq ft, unless a Conditional Use Permit is approved.2 The proposed home will have a walk-out basement. Similarly, the attached garage will have a walk-out lower level. The lower level does not count towards the maximum 1,800 sf allowed. Analysis Required Existing Proposed Garage Area 1,800 sf (max) 440 sf 1,117 sf North Front Yard Setback 30’ 25.2’ 26.5’ East Side Yard Setback 5’ N/A N/A South Rear Yard Setback 5’ 93’ 71’ West Side Yard Setback 5’ 6.5’ 5.2’ Height 18’ (max)3 ? N/A Strategic Plan Strategy/Goal: Continue BR&E program, maximize utilization of development space and current list of available sites, encourage land owners to maintain their properties, & consider residential redevelopment. 1 City Code, Section 1106.03, Subd 1(a) 2 City Code, Section 1106.03, Subd 1(c) 3 City Code, Section 1104.02, Subd 3(f); The height of any accessory building or structure shall not exceed eighteen feet (18’) or that of the principal structure, whichever is less. Item 05B Page 2 of 9 Financial Impact: N/A Summary The applicant proposes to tear down their home and detached garage, and build a new home with an attached garage, requiring a CUP for an oversized garage. A Public Hearing is scheduled for the April 27th City Council meeting. Recommendation Staff recommends approval of the Conditional Use Permit. The Planning Commission is requested to consider the following options: 1. Resolution 1118-20, approving the Conditional Use Permit 2. The Planning Commission may choose to deny the Conditional Use Permit, with Findings. 3. Table the request. If additional information is needed before a decision can be rendered or if more discussion is needed, the Commission can table the request until such information has been provided. Because of the 60-day requirements (Deadline: May 15, 2020) the Commission would need to act upon the request as soon as reasonably possible to avoid an inadvertent approval. Respectfully submitted, _____________________ Jon Sevald, AICP Community Development Director Attachments 1. Zoning Map 2. Aerial Map 3. Site Plan & Elevation Drawings 4. Site Photos 5. Resolution 1118-20 Item 05B Page 3 of 9 Zoning Map Item 05B Page 4 of 9 Aerial Map Item 05B Page 5 of 9 Site Plan & Elevation Drawings Item 05B Page 6 of 9 Site Photos 3016 Woodale Dr (photo Mar 18, 2020) 3016 Woodlawn Dr. Red line = west property boundary (photo Mar 18, 2020) 3016 Woodale Dr, looking SW (photo Mar 18, 2020) 3016 Woodale Dr, looking SE (photo Mar 18, 2020) Item 05B Page 7 of 9 MOUNDS VIEW PLANNING COMMISSION RESOLUTION 1118-20 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL OF A CONDITIONAL USE PERMIT TO ALLOW AN ACCESSORY BUILDING EXCEEDING 952 SQUARE FEET IN AREA, LOCATED AT 3016 WOODALE DRIVE (PLANNING CASE CU2020-002) WHEREAS, the applicant; Jennifer Oxendale, plans to remove the existing home and detached garage (440 sq ft), and replace it with a new home and attached garage (1,117 sq ft) on property located at 8012 Edgewood Drive, legally described as: PID: 07-30-23-33-0017 EX S 100 FT THE W 92 FT OF E 192 FT OF LOT 62, KNOLLWOOD PARK, RAMSEY CO., MINN. WHEREAS, Mounds View City Code, Section 1106.03, Subd 1(c) states that no accessory building in an R-1 District shall exceed 952 sq ft in area, except by Conditional Use Permit; and, WHEREAS, the property is zoned R-1 Single-Family Residential, and guided Single-Family Detached in the Comprehensive Plan (2010). The proposed garage is subject to approval of a Conditional Use Permit; and, WHEREAS, the Mounds View Planning Commission has reviewed the Staff Report, submitted plans, and has compared the request to City Code, Section 1125.01, subd 3 (Criteria for Granting Conditional Use Permits), and in consideration of public comments, makes the following Findings of Fact (italics): 1. The use will not create an excessive burden on existing parks, schools, streets and other public facilities and utilities which serve or are proposed to serve the area. Findings: The proposed garage will not increase the burden on existing parks, schools, streets or other public facilities. 2. The use will be sufficiently compatible or separated by distance or screening from adjacent residentially zoned or used land so that existing homes will not be depreciated in value and there will be no deterrence to development of vacant land. Findings: The proposed garage will comply with all zoning requirements, with approval of a Conditional Use Permit. 3. The structure and site shall have an appearance that will not have an adverse effect upon adjacent residential properties. Item 05B Page 8 of 9 Findings: The proposed attached garage will share the same character as the attached house. 4. The use, in the opinion of the City Council, is reasonably related to the overall needs of the City and to the existing land use. Findings: The proposed garage is a reasonable request. 5. The use is consistent with the purposes of the Zoning Code and the purposes of the zoning district in which the applicant intends to locate the proposed use. Findings: The proposed garage will comply with all zoning requirements, with approval of a Conditional Use Permit. 6. The use is not in conflict with the Comprehensive Plan of the City. Findings: Oversized garages are not specifically addressed within the Comprehensive Plan (2010). The proposed garage relates to the following: General Land Use Goal 1: Maintain a cohesive land use pattern that ensures compatibility and functional relationships between activities and uses. Residential Goal 3: Encourage a creative approach to the use of land and related residential development. 7. The use will not cause traffic hazards or congestion. Findings: The proposed garage will create no additional traffic. 8. Adequate utilities, access roads, drainage and necessary facilities have been or will be provided. Findings: The proposed garage will not impact utilities, roads, or drainage. WHEARAS, the City Council will hold a Public Hearing on Monday, April 27, 2020. A Public Hearing notice was published in the Shoreview Press on March 31, 2020, and mailed to property owners within 350’ of the subject property; and, NOW, THEREFORE, BE IT RESOLVED, that the Mounds View Planning Commission recommends approval of a Conditional Use Permit for an Accessory Building exceeding 952 sq ft in area, subject to the following conditions: 1. The applicant shall obtain a Building Permit for the garage within one year of the date of approval of this Conditional Use Permit, or this approval shall become void, consistent with City Code, Section 1125.01, Subd 3(f). 2. The garage shall be similar in appearance (exterior material, color, and roof pitch) to that of the house. Item 05B Page 9 of 9 NOW, THEREFORE, BE IT FINALLY RESOLVED, that the Mounds View Planning Commission directs Staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 15th Day of April, 2020 Gary Stevenson, Chair ATTEST: (SEAL) Jon Sevald, Community Development Director Item No: ___05C Meeting Date: Apr 15, 2020 Type of Business: Planning Case CU2020-003 City of Mounds View Staff Report To: Mounds View Planning Commission From: Jon Sevald, Community Development Director Item Title/Subject: Resolution 1119-20, Recommending Approval of a Conditional Use Permit for an Oversized Garage, 2520 Co Rd H2 Introduction The applicant proposes to replace their 24’ X 24’ detached garage, with a 26’ X 46’ (1,196 sq ft) detached garage. Discussion Within the R-1 Single-Family Residential District, each lot may have up to three accessory buildings, totaling 1,800 sq ft.1 No accessory building may exceed 952 sq ft, unless a Conditional Use Permit is approved.2 Analysis Required Existing Proposed Garage Area 1,800 sf (max) 676 sf 1,196 sf North Front Yard Setback 30’ N/A N/A East Front Yard Setback 34’ 3 30’ (approx.) 34’ South Side Yard Setback 5’ 21’ (approx.) 26’ West Rear Yard Setback 5’ 38’ (approx.) 40’ Height 18’ (max)4 ? 18’ Strategic Plan Strategy/Goal: Continue BR&E program, maximize utilization of development space and current list of available sites, encourage land owners to maintain their properties, & consider residential redevelopment. Financial Impact: N/A 1 City Code, Section 1106.03, Subd 1(a) 2 City Code, Section 1106.03, Subd 1(c) 3 City Code, Section 1104.01, Subd 4(a)1(a); “no accessory building shall be located between the front of the principal building and the front lot line.” 4 City Code, Section 1104.02, Subd 3(f); The height of any accessory building or structure shall not exceed eighteen feet (18’) or that of the principal structure, whichever is less. Item 05C Page 2 of 9 Summary The applicant proposes to tear down their detached garage, and build a new garage, requiring a CUP for an oversized garage (1,196 sq ft). A Public Hearing is scheduled for the April 27th City Council meeting. Recommendation Staff recommends approval of the Conditional Use Permit. The Planning Commission is requested to consider the following options: 1. Resolution 1119-20, recommending approval of the Conditional Use Permit 2. The Planning Commission may choose to recommend denial of the Conditional Use Permit, with Findings. 3. Table the request. If additional information is needed before a decision can be rendered or if more discussion is needed, the Commission can table the request until such information has been provided. Because of the 60-day requirements (Deadline: May 22, 2020) the Commission would need to act upon the request as soon as reasonably possible to avoid an inadvertent approval. Respectfully submitted, _____________________ Jon Sevald, AICP Community Development Director Attachments 1. Zoning Map 2. Aerial Map 3. Site Plan & Elevation Drawings 4. Site Photos 5. Resolution 1119-20 Item 05C Page 3 of 9 Zoning Map Item 05C Page 4 of 9 Aerial Map Item 05C Page 5 of 9 Site Plan & Elevation Drawings Item 05C Page 6 of 9 Site Photos 2520 Co Rd H2, view from intersection of Co Rd H2 and Skiba Dr,, looking SW (Mar 27, 2020) 2520 Co Rd H2, view from Skiba Dr, looking west (Mar 27, 2020) 2520 Co Rd H2, view from Skiba Dr, looking NW (Mar 27, 2020) Item 05C Page 7 of 9 MOUNDS VIEW PLANNING COMMISSION RESOLUTION 1119-20 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL OF A CONDITIONAL USE PERMIT TO ALLOW AN ACCESSORY BUILDING EXCEEDING 952 SQUARE FEET IN AREA, LOCATED AT 2520 COUNTY ROAD H2 (PLANNING CASE CU2020-003) WHEREAS, the applicant; Michael Elofson, plans to replace an existing garage with a 26’ X 46’ (1,196 sq ft) detached garage on property located at 2520 County Road H2, legally described as: PID: 08-30-23-32-0072 N 2/3 OF N 255 62/1OO FT OF E 1OO FT OF W 255 62/1OO FT OF SW 1/4 /SUBJ TO RD/ IN SEC 8 TN 30 RN 23 WHEREAS, Mounds View City Code, Section 1106.03, Subd 1(c) states that no accessory building in an R-1 District shall exceed 952 sq ft in area, except by Conditional Use Permit; and, WHEREAS, the property is zoned R-1 Single-Family Residential, and guided Single-Family Detached in the Comprehensive Plan (2010). The proposed garage is subject to approval of a Conditional Use Permit; and, WHEREAS, the Mounds View Planning Commission has reviewed the Staff Report, submitted plans, and has compared the request to City Code, Section 1125.01, subd 3 (Criteria for Granting Conditional Use Permits), and in consideration of public comments, makes the following Findings of Fact (italics): 1. The use will not create an excessive burden on existing parks, schools, streets and other public facilities and utilities which serve or are proposed to serve the area. Findings: The proposed garage will not increase the burden on existing parks, schools, streets or other public facilities. 2. The use will be sufficiently compatible or separated by distance or screening from adjacent residentially zoned or used land so that existing homes will not be depreciated in value and there will be no deterrence to development of vacant land. Findings: The proposed garage will comply with all zoning requirements, with approval of a Conditional Use Permit. 3. The structure and site shall have an appearance that will not have an adverse effect upon adjacent residential properties. Item 05C Page 8 of 9 Findings: The proposed detached garage will share the same character as the attached house. 4. The use, in the opinion of the City Council, is reasonably related to the overall needs of the City and to the existing land use. Findings: The proposed garage is a reasonable request. 5. The use is consistent with the purposes of the Zoning Code and the purposes of the zoning district in which the applicant intends to locate the proposed use. Findings: The proposed garage will comply with all zoning requirements, with approval of a Conditional Use Permit. 6. The use is not in conflict with the Comprehensive Plan of the City. Findings: Oversized garages are not specifically addressed within the Comprehensive Plan (2010). The proposed garage relates to the following: General Land Use Goal 1: Maintain a cohesive land use pattern that ensures compatibility and functional relationships between activities and uses. Residential Goal 3: Encourage a creative approach to the use of land and related residential development. 7. The use will not cause traffic hazards or congestion. Findings: The proposed garage will create no additional traffic. 8. Adequate utilities, access roads, drainage and necessary facilities have been or will be provided. Findings: The proposed garage will not impact utilities, roads, or drainage. WHEARAS, the City Council will hold a Public Hearing on Monday, April 27, 2020. A Public Hearing notice was published in the Shoreview Press on March 31, 2020, and mailed to property owners within 350’ of the subject property; and, NOW, THEREFORE, BE IT RESOLVED, that the Mounds View Planning Commission recommends approval of a Conditional Use Permit for an Accessory Building exceeding 952 sq ft in area, subject to the following conditions: 1. The applicant shall obtain a Building Permit for the garage within one year of the date of approval of this Conditional Use Permit, or this approval shall become void, consistent with City Code, Section 1125.01, Subd 3(f). 2. The garage shall be similar in appearance (exterior material, color, and roof pitch) to that of the house. Item 05C Page 9 of 9 NOW, THEREFORE, BE IT FINALLY RESOLVED, that the Mounds View Planning Commission directs Staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 15th Day of April, 2020 Gary Stevenson, Chair ATTEST: (SEAL) Jon Sevald, Community Development Director Item No: ___06A Meeting Date: Apr 15, 2020 Type of Business: Other City of Mounds View Staff Report To: Mounds View Planning Commission From: Jon Sevald, Community Development Director Item Title/Subject: Resolution 1116-20, Amending Planning Commission Bylaws (continued) Introduction During the Commission’s annual review of its Bylaws (Feb 5th meeting), the Commission discussed; (1) a minor text amendment; and (2) if Regular Commission meetings should be moved to a different night of the week. Discussion The minor text amendment relates to allowing Staff to use “other means of communication” (e.g. email) to communicate with Commissioners when canceling meetings. As-is, Staff is only permitted to use a telephone. This amendment is included in the attached Resolution. The bigger discussion is changing meeting dates. Wednesday nights conflict with many religious activities. Attached is a 2020 calendar of evening City meetings. If the Commission were to change nights, the least conflict is the second and fourth Tuesdays. If those nights, there would be times where this conflicts with City Council meetings, where a Holiday bumps a Council meeting from Monday to Tuesday (e.g. Memorial Day and Labor Day). In this case, the Council would take precedence, and the Planning Commission would not meet. The Planning Commission has 24 scheduled Regular Meetings, and typically cancels half of these for lack of agenda items. Thursdays are also an option. However, this night conflicts with the Mounds View Lions Club (1st & 3rd Thursdays). A number of Commissioners are Lions. Recommendation Staff recommends discussing and making a decision, or tabling until the Commission sets its 2021 meeting dates in December. Respectfully submitted, _____________________ Jon Sevald, AICP Community Development Director Attachments 1. 2020 Mounds View Public Meeting Schedule (evenings) 2. Resolution 1116-20 2020 Mounds View Public Meeting Schedule (evenings) Black = Holiday (City Hall closed) Gray = City Council Yellow = Charter Commission Orange = Planning Commission Green – Parks, Recreation & Forestry Commission January 01 February 02 March 03 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 1 1 2 3 4 5 6 7 5 6 7 8 9 10 11 2 3 4 5 6 7 8 8 9 10 11 12 13 14 12 13 14 15 16 17 18 9 10 11 12 13 14 15 15 16 17 18 19 20 21 19 20 21 22 23 24 25 16 17 18 19 20 21 22 22 23 24 25 26 27 28 26 27 28 29 30 31 23 24 25 26 27 28 29 29 30 31 April 04 May 05 June 06 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 1 2 1 2 3 4 5 6 5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30 31 July 07 August 08 September 09 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 1 1 2 3 4 5 5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12 12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19 19 29 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26 26 27 28 29 30 31 23 24 25 26 27 28 29 27 28 29 30 30 31 October 10 November 11 December 12 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 25 26 27 28 29 30 31 29 30 27 28 29 30 31 MOUNDS VIEW PLANNING COMMISSION RESOLUTION NO. 1116-20 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ADOPTING REVISIONS TO THE MOUNDS VIEW PLANNING AND ZONING COMMISSION BYLAWS WHEREAS, Section 401.06, Subd. 7 of the Mounds View Municipal Code requires the Planning and Zoning Commission to adopt bylaws for its governance and for the transaction of its business, and for annual review of these bylaws; and, WHEREAS, the Planning and Zoning Commission has conducted a review of the Bylaws and has determined that a minor revision is needed. NOW, THEREFORE, BE IT RESOLVED that the Bylaws for the Planning and Zoning Commission shall be revised as shown in Exhibit A, attached hereto and incorporated herein by this reference, and that the Bylaws as shown in Exhibit A supersede previous adopted versions of the Bylaws. BE IT FURTHER RESOLVED that these revised Bylaws shall be kept on file with the City Administrator and the Community Development Department, and shall be forwarded to the City Council for its information. BE IT FINALLY RESOLVED that the Planning and Zoning Commission directs Staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 15th day of April, 2020 Gary Stevenson, Chairperson Attest: Jon Sevald, Community Development Director CITY OF MOUNDS VIEW PLANNING AND ZONING COMMISSION BYLAWS (Revised March 18, 2020) I. AUTHORITY: The Bylaws of the Mounds View Planning and Zoning Commission (Bylaws) are established in accordance with the Mounds View Municipal Code Section 401.06. Subd. 7 “The Commission shall adopt bylaws for its governance and for the transaction of its business.” Where there is a conflict between the provisions of the Bylaws and the provisions of the City Charter and the Municipal Code, the provisions of the City Charter and the Municipal Code shall govern. (For purposes of simplicity, the Planning and Zoning Commission may hereinafter be referred to as the Planning Commission or the Commission.) II. ADOPTION OF BYLAWS; REVIEW AND AMENDMENT: A. ADOPTION AND AMENDMENT: The Bylaws shall be adopted by Resolution by an affirmative vote of the majority of members of the Planning and Zoning Commission appointed as voting members, and shall be placed on file with the City Administrator and the Community Development Department. A copy of the bylaws shall be forwarded to the City Council for its information. Any amendments to the Bylaws shall be adopted by Resolution in the same manner as the original Bylaws. B. ANNUAL REVIEW: The Bylaws shall be reviewed on an annual basis at the first regular meeting of the Commission in February. III. MEMBERSHIP AND VACANCIES. Vacancies on the Planning Commission shall be filled in accordance with the Municipal Code, Sections 401.02 and 401.03. IV. OFFICERS A. OFFICERS NAMED: The officers of the Planning Commission shall consist of a chairperson and vice-chairperson. The Commission may create and fill such other offices from its members, as it may determine, to transact Commission business. In addition, the City Administrator, or his or her designee, shall act as the recording secretary for the Commission for purpose of preparing meeting minutes. B. ELECTIONS; TERMS 1. Chairperson: At the first meeting in January, the Commission shall conduct an election in order to make its recommendation for the chairperson, following the procedure in Section IV.B.3. The name of the person recommended for chairperson shall be forwarded to the City Council for action at its next meeting in January. Based upon the recommendation of the Planning Commission, the Mayor, with the approval of the City Council, shall appoint the chairperson of the Commission each year. 2. Vice-Chairperson: The Planning Commission shall elect a vice-chairperson each year at its first meeting in January, following the procedure in Section IV.B.3. EXHIBIT A Page 3 of 6 3. Election Procedure: For each office, the chairperson shall invite nominations from Planning Commission members. After nominations have been received, the chairperson shall entertain a motion to close nominations. If such motion is made and passed, and more than one nomination has been made, the chairperson shall distribute ballots to the Commission members and each member shall write his or her selection on the ballot. The recording secretary shall tally the ballots and announce the nominee receiving the most votes. In the event of a tie, the recording secretary shall announce the nominees tied in the voting and balloting shall be repeated until an election occurs. If only one nomination has been received, the chairperson may conduct the voting by voice vote. If a majority of the members present vote in the affirmative for the nominee, the nominee shall be elected. 4. Assumption of Duties: The Chairperson and Vice Chairperson shall assume office at the first meeting in February of each year. 5. Term of Office: The chairperson and vice chairperson shall serve one year terms, and may be re-elected to additional terms in accordance with this Section IV.B. C. DUTIES OF OFFICERS: The chairperson shall preside over the meetings of the Planning Commission, and shall have the authority to add or cancel regular meetings and to call special meetings as provided in Section VI. The Chair shall have the authority to redirect public comment unrelated to the Commission’s business to the most appropriate City commission or to the City Council. The vice chairperson shall assume the duties of the chairperson, in the absence of the chairperson. In the event of the absence of both the chairperson and vice-chairperson, those members present shall elect a temporary chairperson to preside over the meeting. V. COUNCIL LIAISON: The City Council may appoint from among its members a Liaison to the Commission on an annual basis. It is expected that the Council Liaison will attend the Commission meetings on a regular basis. In the event of the absence of the Council Liaison at a Commission meeting, a Commission member may be appointed by the chairperson to represent the Planning Commission at the next regular City Council meeting or at the meeting where the City Council will be considering the planning cases acted upon by the Planning Commission in the absence of the Council Liaison. VI. MEETINGS A. TYPES OF MEETINGS; SCHEDULE: The annual meeting schedule of the Commission shall be adopted by Resolution at the first regular meeting in December for the following year. 1. Regular Meetings: Subject to the adopted meeting schedule, the Commission’s regular meetings will occur on the first and third Wednesdays of each month for the purpose of convening public hearings, making recommendations to the City Council, conducting business which requires a vote of the Commission, convening as the Board of Adjustment and Appeals, conducting long-range planning functions and other official business. 2. Special Meetings: From time to time, special meetings may be called in order to process significant caseloads, to review works in progress such as comprehensive plan updates or municipal code revisions, or to undertake a retreat or strategic planning session, either amongst itself or in the company of the City Council or other commissions. Special meetings can be proposed by any Commission member or at the request of the City Administrator, or designated staff liaison, yet Page 4 of 6 must be approved by a majority vote of the Commission. 3. Emergency Special Meetings. Emergency special meetings can be called via written notice to the City Administrator, or designated staff liaison, by the Chairperson or two Commission members, or by the City Administrator, or designated staff liaison. (Emergency special meetings are those in which the subject matter is of such an immediate concern that it cannot be delayed until the next regular meeting of the Planning Commission.) The City Administrator, or designated staff liaison, shall post and mail a notice of any special meeting in accordance with State Statutes. Planning Commission members shall be notified by telephone and in writing, if possible, at least seven days prior to a special meeting. 4. Cancellation of Meetings: Regular or special meetings may be canceled by the chairperson or City Administrator, or designated staff liaison, in the event that there are no items of business requiring the attention of the Commission, or for lack of a quorum, or in response to inclement weather or for any other good and sufficient reason. Members of the Commission shall be notified by telephone and/or other means of communications, of any meeting cancellation. A notice of the meeting cancellation shall be posted as required by State Statutes. B. QUORUM: A majority of the number of voting members appointed to the Commission shall constitute a quorum. C. CONDUCT OF MEETINGS; ADJOURNMENT 1. Meeting Chairperson: If neither the chairperson nor the vice chairperson is present to conduct a meeting of the Planning Commission, the Planning Commission may elect a meeting chair from among those members present prior to the commencement of business. The election shall follow the procedures set forth in Section IV.B.3, except that the Community Development Director, or his or her designee, shall conduct the election. 2. Open Meeting Law: Meetings shall be conducted in accordance with the State of Minnesota Open Meeting Law (Minn. Statutes 471.705). 3. Adjournment: Meetings shall adjourn at or before 11:00 p.m. unless a two-thirds majority of the members present agree to extend the time of adjournment. If there is no objection, the Chairperson may declare the meeting adjourned without the necessity of a motion or vote by the Commission. D. MINUTES: Minutes shall be recorded for regular meetings and each commission member shall receive a copy of the unapproved minutes for review and approval at a succeeding meeting. Minutes shall be approved by motion. Approved minutes shall be the official record of the business conducted and actions taken by the Planning Commission. Commission members may request copies of approved minutes after they have been corrected, if necessary, and signed as approved. Copies of the approved minutes shall be filed with the Community Development Department. Unapproved minutes shall be clearly marked “DRAFT”; approved minutes shall be marked “APPROVED”. A policy statement regarding the content and format of the minutes shall be on file with the Community Development Department which may be reviewed from time to time as needed. VII. INFORMATIONAL PACKETS: Each Commissioner shall receive a staff report, plans and Page 5 of 6 additional information, as appropriate, for each item placed on the agenda for any regular or special meeting. The Commission packet should be delivered at least four days prior to the meeting. Each Commissioner is responsible for reviewing the material within the packet prior to the meeting. VIII. PROFESSIONAL CONSULTANTS: Advice from, consultation with, and/or requests for review by the City Attorney, City Engineer, City Planning Agency, or other paid consultants shall be in accordance with the Municipal Code, Section 401.07. IX. SUPPLEMENTARY PUBLICATIONS: All Commission members shall receive a copy of the Mounds View Municipal Code and a copy of the Municipal Comprehensive Plan as well as other materials provided by the City Council or City Staff. These materials shall be retained by each commission member and returned to the City Administrator, or designated staff liaison upon the member’s resignation or termination of appointment. X. CONDUCT OF MEMBERS A. ATTENDANCE: Commission members shall advise the designated Staff member or the Commission chairperson of an anticipated absence from any regularly scheduled Planning Commission meeting. Any member absent from three consecutive regularly scheduled meetings or more than six regularly scheduled meetings per year without the consent of the Commission shall be deemed to have vacated the office, and such vacancy shall be filled by the City Council pursuant to Section 401.03, Subd. 1. A leave of absence may be granted by the consent of the Commission. B. CONFLICT OF INTEREST: 1. General Standard: No Commissioner shall be appointed with private or personal interests likely to conflict with the general public interest. If any person appointed to the Commission shall find that their private or personal interests are involved in any matter coming before the Commission, they shall disqualify themselves from taking part in any discussion or action on the matter; alternatively, they may be disqualified by a two-thirds (2/3) majority vote of the Commissioners in attendance. 2. Conflict Due to Economic Interests: A Commissioner has a conflict of interest if, in his or her discharge of official duties, would be required to take an action or make a decision that would substantially affect the Commissioner’s financial interests or those of an associated business, unless the effect on the Commissioner is no greater than on other members of the Commissioner’s business classification, profession, or occupation. In the event a conflict of interest exists with respect to a particular matter before the Commission, the Commissioner shall disqualify himself or herself from taking part in any discussion or action on the matter. C. EX PARTE CONTACTS: Ex parte contacts are contacts between individuals seeking to influence the decisions of the Planning Commission and individual Commission members outside the meeting forum. Such contacts may include communications with project applicants, supporters and opponents. When the Planning Commission is involved in a matter which is to be heard and decided by the Commission (e.g. variances), Planning Commissioners shall indicate to the person contacting them that such communication and all testimony needs to Page 6 of 6 be offered at the hearing to ensure a fair hearing for all parties. The intent is for Planning Commissioners to make their decisions based on the same information provided to all Planning Commissioners. Planning Commissioners should avoid expressing any opinion as to the merits of the case outside of Commission meetings. When ex parte contacts occur, the Planning Commissioner is responsible for notifying appropriate City staff and for conveying the substance of any ex parte communication to other Commission members at the next commission meeting at which the matter discussed is under consideration. ___________________________ Gary Stevenson, Chairperson ATTEST: ___________________________ Nyle Zikmund, City Administrator Revision History: April 15, 2020 April 5, 2017 March 16, 2016 January 24, 2007 September 1, 2004 February 21, 2001 February 2, 2000 March 5, 1997 February 3, 1993 October 1990 DRAFT PROCEEDINGS OF THE MOUNDS VIEW PLANNING COMMISSION CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting January 15, 2020 Mounds View City Hall 2401 Mounds View Boulevard, Mounds View, MN 55112 ______________________________________________________________________________ 1. Call to Order The meeting was called to order by Chair Stevenson at 7:00 p.m. for January 15, 2020. ______________________________________________________________________________ 2. Roll Call Members Present: Commissioners Farmer, French, Monn, Nelson, Rundle, and Stevenson. Absent and Excused: Commissioner Klander. Also Present: Community Development Director Jon Sevald and Council Member Gary Meehlhause. ______________________________________________________________________________ Index to Minutes Page Oath of Office 1 Recommendation for Chairperson and Vice-Chairperson 2 Resolution 1130-20, Ordinance 972, Amending Title 1200 2 Approval of Minutes 4 _____________________________________________________________________________ 3. Special Order of Business A. Oath of Office for Commissioner Gary Rundle Community Development Director Sevald administered the Oath of Office to Planning Commissioner Gary Rundle. Mounds View Planning Commission January 15, 2020 Regular Meeting Page 2 ________________________________________________________________________ B. Resolution 1112-20, a Resolution Recommending Appointment of a Chairperson and Appointment of Vice-Chairperson Community Development Director Sevald requested the Commission make a recommendation to the City Council for a Chairperson and Vice-Chairperson for the Planning Commission. Chair Stevenson opened the floor for nominations. Commissioner Rundle nominated Gary Stevenson as Chair. Hearing no further nominations, Chair Stevenson closed the floor. Chair Stevenson then opened the floor for Vice-Chair nominations. Chair Stevenson nominated Gary Rundle as Vice-Chair. Hearing no other nominations, Chair Stevenson closed the floor for nominations. MOTION/SECOND: Chair Stevenson/Commissioner Nelson. To approve Resolution 1112-20, a Resolution Recommending Appointment of a Chairperson (Gary Stevenson) and Appointment of Vice-Chairperson (Gary Rundle). Ayes – 6 Nays – 0 Motion carried. _____________________________________________________________________________ 4. Citizens Requests and Comments on Items Not on the Agenda None. ______________________________________________________________________________ 5. Planning Cases A. Resolution 1113-20, Recommending Approval of Ordinance 972, Amending Title 1200, Chapters 1201, 1202, 1203, and 1205 of the Mounds View City Code Community Development Director Sevald stated since 2018, Staff has been working with the City Attorney to update the City Code from Chapter 100 (Administration) to Chapter 1400 (Franchises). The goal is for the Code to be consistent with Minnesota Statutes; common best practices; and to be codified into a web-based searchable format. The current topic is Chapter 1200; Land Subdivisions. Staff reviewed the proposed changes to Chapter 1200 regarding Minor and Major Subdivisions with the Commission and recommended approval. Mounds View Planning Commission January 15, 2020 Regular Meeting Page 3 ________________________________________________________________________ Commissioner Nelson asked if the proposed changes were in alignment with surrounding cities and the County. Community Development Director Sevald stated he was not certain but noted City staff was working to align City Code with State Statute. Commissioner Nelson inquired if the Planning Commission could make a request to review a final plat prior to receiving approval by the City Council. Community Development Director Sevald indicated the Planning Commission could make this request but noted the intent would be to only bring plats back that have been significantly altered. Commissioner Monn questioned if the City would still plan to send out public notifications. Community Development Director Sevald stated public notifications would be sent and reported notification would also be printed in the City’s official newspaper which was the Shoreview Press. Council Member Meehlhause discussed why the City Council had elected to use the Shoreview Press as its official newspaper. He indicated it was becoming an issue because the smaller local newspapers were going out of business. Community Development Director Sevald commented one option for the City to consider would be to post yard signs for properties requesting a conditional use permit, variance or subdivision. He noted if the City wanted to pursue these type of yard signs, a policy could be written. Commissioner Farmer asked if public notices are on the City’s website. Community Development Director Sevald reported public notices were not easy to find as they were included in meeting packets. Commissioner Farmer recommended the City Council look into more modern forms of public notifications in order to eliminate the antiquated methods that are currently being used. Commissioner French suggested a subcommittee be formed to brainstorm ideas on how to improve communication between the City and the public. Chair Stevenson stated at this time, the City cannot eliminate the mailing practice. The Commission was in agreement. Commissioner Farmer requested further information on how the City defines an outlot. Community Development Director Sevald provided the Commission with how the City defines an outlot. MOTION/SECOND: Commissioner Farmer/Commissioner Rundle. To recommend the City Council retaining the language in Subdivision 8 to read: and shall cause a notice to be mailed 10 days before the hearing. Ayes – 6 Nays – 0 Motion carried. Mounds View Planning Commission January 15, 2020 Regular Meeting Page 4 ________________________________________________________________________ MOTION/SECOND: Commissioner Nelson/Commissioner Farmer. To approve Resolution 1113-20, a Resolution Recommending Approval of Ordinance 972, Amending Title 1200, Chapters 1201, 1202, 1203, and 1205 of the Mounds View City Code as amended. Ayes – 6 Nays – 0 Motion carried. _____________________________________________________________________________ 6. Other Planning Activity None. ______________________________________________________________________________ 7. Reports A. Upcoming Planning Cases & Activity Community Dev elopment Director Sevald discussed upcoming planning cases with the Commission. B. Staff Updates Community Development Director Sevald provided the Commission with an update from staff. He explained staff continues to work on finalizing the Comprehensive Plan and was going to be having a discussion with the Council regarding affordable housing. He noted construction began on Gray Stone Flats. C. Council Updates Council Member Meehlhause provided the Planning Commission with an update from the City Council. He commented further on the potential plans for the Skyline Motel site and noted the City would be recouping all $1.8 million that was invested in this property. He said the developers were proposing to construct 96 units of workforce housing and 100 units of assisted living with memory care. He discussed the lateral sewer line program the City Council approved. He noted Officer Ben Zender was promoted to Deputy Police Chief and Officer Brian Schultes was promoted to Sergeant. He reported NYFS would be holding their annual Service to Youth Awards Ceremony on Thursday, February 13th at 5:30 p.m. He commented further on the Mounds View residents that would be honored at this event. D. Planning Commissioner Reports Commissioner Farmer reported the EDC would be meeting on Thursday, January 16th at 7:30 a.m. He noted this group changed its meeting day from Friday to Thursday. 8. Approval of Minutes Mounds View Planning Commission January 15, 2020 Regular Meeting Page 5 ________________________________________________________________________ December 4, 2019. MOTION/SECOND: Commissioner Rundle/Commissioner French. To approve the Minutes of the December 4, 2019 regular Planning Commission meetings as presented. Ayes – 6 Nays – 0 Motion carried. December 18, 2019. MOTION/SECOND: Commissioner Nelson/Commissioner Monn. To approve the Minutes of the December 18, 2019 regular Planning Commission meetings as presented. Ayes – 6 Nays – 0 Motion carried. 9. Next Planning Commission Meeting: A. Wednesday, February 5, 2020 B. Wednesday, February 19, 2020 ______________________________________________________________________________ 10. Adjournment There being no further business before the Planning Commission, Chair Stevenson adjourned the meeting at 7:55 p.m. ______________________________________________________________________________ Respectfully submitted, Jon Sevald Community Development Director Transcribed by: Heidi Guenther Minute Maker Secretarial DRAFT PROCEEDINGS OF THE MOUNDS VIEW PLANNING COMMISSION CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting February 5, 2020 Mounds View City Hall 2401 Mounds View Boulevard, Mounds View, MN 55112 ______________________________________________________________________________ 1. Call to Order The meeting was called to order by Chair Stevenson at 7:00 p.m. for February 5, 2020. ______________________________________________________________________________ 2. Roll Call Members Present: Commissioners Farmer, French, Monn, Nelson, Rundle, and Stevenson. Absent and Excused: Commissioner Klander. Also Present: Community Development Director Jon Sevald and Council Member Gary Meehlhause. ______________________________________________________________________________ Index to Minutes Page Resolution 1114-20 Approval of a Variance to reduce the side yard 2 setback for a parking lot at 5500 Quincy Street Annual Review of Planning Commission Bylaws 3 3. Special Order of Business None. 4. Citizens Requests and Comments on Items Not on the Agenda None. ______________________________________________________________________________ Mounds View Planning Commission February 5, 2020 Regular Meeting Page 2 ________________________________________________________________________ 5. Planning Cases A. Resolution 1114-20 Approval of a Variance to reduce the side yard setback for a parking lot at 5500 Quincy Street (Pinewood Elementary School) Community Development Director Sevald stated ISD 621 will be making improvements to Pinewood Elementary School, including a small building addition, and reconfiguration of its parking lots, necessitating a Variance to reduce the side yard setback for the south parking lot. The building addition will be in the Northeast corner, consisting of two classrooms and resource space (3,114 square feet). A Development Review is required if the addition exceeds 10,000 square feet, or 10%. Because of the addition’s small size, a Development Review is not required, but a Variance is for the south parking lot. Currently, bus parking is in the west parking lot, as is parent pick-up/drop off. As proposed, the south parking lot will be expanded to accommodate bus parking. Parent pick-up/drop off will be on Quincy Street. The west parking lot will be removed, except for ADA parking stalls. To accommodate busses, the south parking lot will expand south and east. A ballfield will be removed, and a storm water infiltration basin added. It was noted the parking lot would be six feet closer to the property line that it is today. Staff recommended the Planning Commission hold a Public Hearing and approve the Variance with conditions. Chair Stevenson opened the Public Hearing at 7:05 p.m. Commissioner Farmer asked if the bus movement was requiring the parking lot expansion. Community Development Director Sevald reported this was the case. Paul Aplikowski, Wold Architects & Engineers, explained he was a representative for the school district. He reported the parking lot expansion would allow for greater separation between bus and parent traffic. He stated there was a growing trend for parents to pick up their kids from school. He stated there was limited access on the site given the fact the school was built so close to the road. For this reason, a parking lot expansion was being proposed in the current spot so as not to have to remove the playground. Chair Stevenson requested further information on how the busses would flow through the site. Mr. Aplikowski described how busses would enter and exit the school property. Chair Stevenson requested staff read the three conditions for approval. Community Development Director Sevald read the conditions for approval for the requested variance. He reported the applicant will install additional screening along the south parking lot to buffer headlights from adjacent residents. The buffer shall consist of a coniferous hedge row three feet in height or an alternative approved by staff. The buffer will be installed within one year after direction is provided by the City. Commissioner Monn asked if the northwest driveway would be closed. Community Development Director Sevald reported this was the case. Chris Ghormley, Anderson Johnson Mounds View Planning Commission February 5, 2020 Regular Meeting Page 3 ________________________________________________________________________ Associates, commented further on the entrance and exits from the school and stated he was not proposing any turn control at the north drive. Commissioner Monn requested further information on the snow removal plan stating she did not want the adjacent neighbors to be impacted by the schools snow and water runoff. Mr. Ghormley reviewed the snow removal plan noting the snow would be pushed to the east towards the pond. He explained the entire parking lot was sloped to the east and the catch basins would discharge to the drainage pond. He commented further on the slope of the parking lot. Commissioner Monn questioned why the water runoff did not flow to the south. Mr. Ghormley discussed the slope of the property and indicated the runoff had to be properly treated which meant the water had to flow through the stormwater pond. Commissioner Monn asked who was responsible for filtering the water. Mr. Ghormley stated the infiltration basin met all Rice Creek Watershed District requirements. He reported maintenance of the infiltration basin would be the school’s responsibility. Commissioner Monn inquired where emergency vehicles would park when coming to the school. Mr. Ghormley reported fire lane access was located along the front curb adjacent to the school building. Community Development Director Sevald noted the plans had been reviewed the SBM Fire Department. Gary Meehlhause, 7400 Park View Drive, stated the whole idea of separating busses from parent drop off was a common theme occurring at all schools for safety purposes. He indicated this type of realignment was occurring at all schools in the district. Chair Stevenson closed the public hearing at 7:23 p.m. MOTION/SECOND: Commissioner Rundle/Commissioner Farmer. To approve Resolution 1114-20, a Resolution Recommending Approval of a Variance for a Reduced Side Yard Setback from 30 feet to 20 feet for a Parking Lot at 5500 Quincy Street; Planning Case No. VR2020-001. Ayes – 6 Nays – 0 Motion carried. _____________________________________________________________________________ 6. Other Planning Activity A. Annual Review of Planning Commission Bylaws Community Development Director Sevald requested the Commission review and approve the Planning Commission Bylaws. It was noted the last significant change made to the Bylaws occurred in 2017. Commissioner Farmer recommended the name of the City Administrator be updated. He suggested the language within the bylaws be updated to reflect staff can telephone and/or other Mounds View Planning Commission February 5, 2020 Regular Meeting Page 4 ________________________________________________________________________ communication in the event a meeting has to be canceled. The Commission supported this change. Commissioner Monn asked if the Commission would consider meeting on another day of the week. She stated she had other obligations on Wednesday nights. Community Development Director Sevald stated Mondays were out and Tuesdays were difficult. He reported Thursday could be an alternative. Chair Stevenson stated he and Commissioner Rundle would not be available to attend meetings on the 1st and 3rd Thursday because this would conflict with his Lions Club meetings. Community Dev elopment Director Sevald recommended the Commission approve the bylaws as amended and that the Commission have further discussion about meeting dates at a future meeting. The Commission supported this recommendation. MOTION/SECOND: Commissioner Nelson/Chair Stevenson. To approve the Planning Commission Bylaws as amended. Ayes – 6 Nays – 0 Motion carried. 7. Reports A. Upcoming Planning Cases & Activity Community Dev elopment Director Sevald reported staff had no upcoming planning cases at this time. B. Staff Updates Community Development Director Sevald provided the Commission with an update from staff. He reviewed a picture of the Skyline Motel redevelopment noting staff was working through this project with the developers. It was noted this site would have two different types of housing, assisted senior living and affordable units. C. Council Updates Council Member Meehlhause provided the Planning Commission with an update from the City Council. He explained staff was directed by the Council to draft a developers agreement for the Skyline Motel redevelopment. He reported the Council understood there would be a delay in the affordable housing portion of the project because the State had run out of funding, which meant MWF would have to apply for these funds again in 2021. This meant the City would have a slight delay in recovering the sale price for the Skyline Motel property. He discussed the high quality projects MWF has completed in the community and hoped they would be successful in getting funding in the coming year. He stated Augusta, the developer of the assisted living Mounds View Planning Commission February 5, 2020 Regular Meeting Page 5 ________________________________________________________________________ portion of the project, still wanted to be in the ground in 2020. He reported the Council approved the appointment of Gary Stevenson as the Planning Commission Chair and approved the 2020 Street Project. He stated the Council approved the Police Department Patrol and Sergeant labor agreements. It was noted the Council was discussing the potential of adding a fourth Sergeant to the Police Department. He commented the Annual Town Hall Meeting would be held on Monday, April 20th at the Community Center. He noted the Daddy Daughter Dance sponsored by the Mounds View Police Foundation would be held on Saturday, February 8th at 5:30 p.m. at the Community Center. D. Planning Commissioner Reports None. 8. Approval of Minutes None. 9. Next Planning Commission Meeting: A. Wednesday, February 19, 2020 B. Wednesday, March 4, 2020 10. Adjournment There being no further business before the Planning Commission, Chair Stevenson adjourned the meeting at 7:52 p.m. ______________________________________________________________________________ Respectfully submitted, Jon Sevald Community Development Director Transcribed by: Heidi Guenther Minute Maker Secretarial