HomeMy WebLinkAbout02-05-2020 PCMOUNDS VIEW
PLANNING COMMISSION
REGULAR MEETING AGENDA
February 5, 2020 - 7:00 P.M.
1. Call to Order
2. Roll Call
3. Special Order of Business
A. (none)
4. Citizens Requests and Comments Relating to Planning and Zoning Issues Not
Already on the Agenda. (Before speaking, please give your full name and address
for the record.)
5. Planning Cases
A. Resolution 1114-20, Approval of a Variance to reduce the side yard setback for a
parking lot at 5500 Quincy Street (Pinewood Elementary School)
6. Other Planning Activity
A. Annual Review of Planning Commission Bylaws
7. Reports
A. Upcoming Planning Cases & Activity
B. Staff Updates
C. Council Updates
D. Planning Commissioner Reports
8. Approval of Minutes: (none)
9. Next Planning Commission Meetings:
A. Wednesday, February 19, 2020
B. Wednesday, March 4, 2020
10. Meeting Conclusion
Item 05A
Page 1 of 10
MOUNDS VIEW
of Mounds View Staff R
Item No: 05A
Meeting Date: Feb 5, 2020
Type of Business: VR20-001
To: Mounds View Planning Commission
From: Jon Sevald, Community Development Director
Item Title/Subject: Resolution 1114-20, Approval of a Variance to reduce the
side yard setback for a parking lot at 5500 Quincy Street
(Pinewood Elementary School)
Introduction
ISD 621 will be making improvements to Pinewood Elementary School, including a small
building addition, and reconfiguration of its parking lots, necessitating a Variance to reduce the
side yard setback for the south parking lot.
Discussion
The building addition will be in the Northeast corner, consisting of two classrooms and resource
space (3,114 sq ft). A Development Review is required if the addition exceeds 10,000 sq ft, or
10%. Because of the addition's small size, a Development Review is not required, but a
Variance is for the south parking lot.
Currently, bus parking is in the west parking lot, as is parent pick-up/drop off. As proposed, the
south parking lot will be expanded to accommodate bus parking. Parent pick-up/drop off will be
on Quincy Street. The west parking lot will be removed, except for ADA parking stalls.
To accommodate busses, the south parking lot will expand south and east. A ballfield will be
removed, and a storm water infiltration basin added.
Analysis
Parking Spaces
Required
Existing
Proposed
Passenger
70'
107
77
ADA
42
4
4
Bus
-
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8
City Code, Section 1121.13, Subd (Schedule of Off -Street Parking Requirements; School, elementary and junior
high): At least one (1) parking space for each classroom plus one (1) additional space for each fifty (50) student
capacity." Pinewood Elementary has 38 classrooms (requires 38 parking spaces), and a student capacity of 1,600
(+ 32 parking spaces = 70 total parking spaces).
ADA Compliance Brief: Accessible Parking Spaces. If a parking lot totals 76 —100 spaces, then 4 must be ADA
accessible. One of the 4 accessible spaces must be van -accessible. Accessible parking must be located on the
shortest accessible route of travel to an accessible facility entrance.
Item 05A
Page 2 of 10
Quincy Street will be reconstructed in 2020. There will be on -street parking on both sides of
Quincy, north of Bronson Drive.
Parking Lot Setbacks':
Required
Existing
Proposed
North
5'
10,
10,
East
5'
N/A
N/A
South
30'
26'
20'
West
5'
014
5'
As -is, the south parking lot has a non -conforming setback. It is set back 26' whereas it should
be 30'. The adjacent properties to the south are single-family residential. Along the property
line, there is a chain -link fence, and a few trees. Additional trees and shrubs will be added.
There is a 5' to 6' difference in topography between the planned parking lot and adjacent back
yards (back yards are lower).
An alternative to the Variance is to maintain a 30' setback, and expand the parking lot to the
east. This would decrease the useable area of the play fields behind the school. Thus,
decreasing the side yard setback has a lesser impact for the school and its students.
Summary
Additions are proposed to Pinewood Elementary School, including reconfiguration of its parking,
and an expansion of its south parking lot to accommodate busses. This expansion necessitates
reducing the south side yard setback from 30' to 20' for the parking lot.
Recommendation
Staff Recommends that the Commission open the Public Hearing for public comments, and
close the Hearing.
Staff recommends approval of the Variance contingent upon complying with the conditions in
Resolution 1114-20. Staff also recommends the Commission consider if additional screening is
needed between the parking lot and south property line, with the intent of screening headlights
from the adjacent residences.
A simple majority vote is needed to approve a Variance; e.g. 5 of 7 Commissioners, or 4 of 6, or
3of5,or3of4.
The Planning Commission is requested to consider the following options:
City Code, Section 1104.01, Subd 4(c)(2)(b)(ii): Non-residential uses: Parking lots and driveways shall be set back
five feet (5') except where non-residential uses abut property in a residential district, the setback for parking
areas from the common property line shall be as follows: [ii]. for sites having more than two and one-half (2.5)
acres: thirty feet (30').
In 2001, the School District applied for a Variance for a 0' setback for parking along Quincy Street. The Variance
was neither approved nor denied, but resolved via a Limited Use Agreement pertaining to the west parking lot
encroaching into the Quincy Street right-of-way. Exhibit B of the Agreement states "Maximum Encroachment
Width Not To Exceed 7 Feet". The proposed site plan eliminates the parking lot along Quincy Street, thus,
negates the 2001 Limited Use Agreement.
Item 05A
Page 3 of 10
1. Approve Resolution 1114-20, approving the Variance.
2. Deny Resolution 1114-20 with findings, thereby denying the Variance. If the Commission
chooses this option, each Commissioner voting for denial should be very specific as to their
reasoning, which shall serve as Findings.
3. Table the request. If additional information is needed before a decision can be rendered,
the Commission can move to table the request until such information has been provided.
Because of the 60-day requirements (Deadline: March 13, 2020) the Commission would
need to act upon the request as soon as reasonably possible to avoid an inadvertent
approval.
Respectfully submitted,
40,�v
Jon Sevald, AICP
Community Development Director
Attachments
1. Applicant's Narrative
2. Zoning Map
3. Aerial Map
4. Site Photos
6. Resolution 1114-20
7. Survey, Mar 3, 2019
8. Site Plan (C1.21), Oct 7, 2019
Item 05A
Page 4 of 10
Applicant's Narrative
Description of Prop all (attach additlonal suppoftg dxurnentatlon If necessary)
In crdar la qr—li* a st+or onvi�nmeni for 1he sludunw and perenls, the hue a perent drop aft treiflo Ie befrrg eapareieH] ae well ash a n4amp parking.
To rnorl lha padsiug noels Pf the arhool, ihesouth parting Iot Is being errpsndadand a bus"is being crewed. Ttdavnll allow safe bus it meeaparam horn
parorit drop cirlramr. Aso the south an Vance Is. being maba harK1Lwanc mLIa. Tha cambned requkemenle of falsing grades 1oaf.(amrfiC4alrlde har4lCW
Ar.onst to Ila eoUl!IL nlr;qrKnand Mo bus corral mquircd dimgnsk(is. Iheperklnp lot must be shifted saulh to 20'irorn the saulh praperlyIna. lh:s Is My
9' closer la the south property Ilea Than the exlAtiq prkny kA.
Item 05A
Page 5 of 10
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Item 05A
Page 6 of 10
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Item 05A
Page 7 of 10
Site Photos
Photo of south property line (chain -link fence), looking east from Quincy Street sidewalk (photo Jan 15, 2020).
Panoramic photo of Quincy Street looking north to east (photo Jan 15, 2020). Vehicles parked on street is the PM parent pick-
up.
Item 05A
Page 8 of 10
MOUNDS VIEW PLANNING COMMISSION
RESOLUTION 1114-20
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A VARIANCE TO REDUCE THE SIDE YARD SETBACK FROM
30-FEET TO 20-FEET FOR A PARKING LOT, LOCATED AT
5500 QUINCY STREET (PINEWOOD ELEMENTARY SCHOOL)
(PLANNING CASE VR2020-001)
WHEREAS, the applicant; Chris Ghormley of Anderson -Johnson Associates, representing
property owner; Mounds View Independent School District 621, is requesting approval of a Variance to
reduce the south side yard setback from 30' to 20', to accommodate an expansion of a parking lot on
property located at 5500 Quincy Street, legally described as:
PID: 08-30-23-11-0025
The North one-fourth of the West one-half of the East one-half of the Northeast quarter
of Section 8, Township 30, Range 23. Subject to a highway easement made by Lawrence
Toner to the County of Ramsey, dated January 14, 1939, recorded August I, 1939, in
1034 of Deeds, Page 333, which conveys, for highway purposes, free and clear of all
encumbrances, the following Real Estate in Ramsey County, Minnesota; The Northerly
33 feet of the Northeast Quarter of Northeast Quarter of Section 8, Township 30, Range
23 West, except the East 265 feet. EXCEPT (Per Final Certificate Document No,
537396) All that port of the following described tract: The north quarter of the west half
of the east half of the northeast quarter (N 1/4 W 1/2 E 1/2 NE 1/4) of section 8, township 30
north, range 23 west, being Registered Land Certificate of Title No. 139863; which lies
northeasterly of the following described line: Beginning at the point of termination of
Line A, described below; thence run southerly of right angles with said Line A for 33
feet; thence run southeasterly to a point distant 70 feet southwesterly (measured at right
angles) from a point on said Line A, distant 317.99 feet easterly of its point of
termination; thence run southeasterly and parallel with said Line A for I00 feet and there
terminating; Line A. From a point on the north line of section 9, township 30 north, range
23 west, distant 81.49 feet east of the northwest corner thereof, run southerly at an angle
of 89'18'10" with said north section line (measured from east to south) for 36.48 feet to
the point of beginning of the line to be described; thence deflect to the right at an angle of
90°00' for 170.72 feet; thence deflect to the right on a 2°00' curve (delta angle 5°38'43")
for 282.26 feet; thence on tangent to said curve for 149.14 feet; thence deflect to the left
on a 2"00' curve (delta angle 5°00') for 250 feet; thence on tangent to said curve for
215.87 feet and there terminating.
WHEREAS, the City Code, Section 1104.01, Subd 4(c)(1)(b)(ii) requires that, within the R-1
Single -Family Residential district, non-residential uses more than 2.5 acres in size, and abutting property
in a residential district, shall have a 30' setback from the common property line, for parking areas; and,
Item 05A
Page 9 of 10
WHEREAS, the property is Zoned R-1 Single Family Residential. The use of the property as a
school, is a non-residential use. The school was constructed in 1956, predating the City of Mounds View
(1957), and it's City Code. A Conditional Use Permit was approved in 1987 for a building addition
(Resolution 2180), confirming the school as a legal -conforming land use. A Development Review was
approved in 1995 for a building addition and site improvements (Resolution 4788). A Conditional Use
Permit and Development Review were approved in 2001 for a building addition and site improvements
(Resolution 5540), including the expansion of the south parking lot. It is believed that at this time, the
south parking lot was installed with a 24' setback, whereas 30' was required. That area of the parking lot
(6' encroachment) became an illegal non -conforming use; and,
WHEREAS, the school district plans a 3,114 sq ft building addition and site improvements,
including reconfiguration of its parking lots. The west parking lot (currently parent pick-up/drop-off, and
bus parking) will be reconfigured to be a two-way drive lane, and ADA parking. The south parking lot
will be expanded to accommodate bus parking and parking for passenger vehicles. This expansion
necessitates reducing the parking lot set back, from 30' to 20'; and,
WHEREAS, a Public Hearing notice was published in the Shoreview Press on January 21, 2020,
and mailed to property owners within 350' of the subject property; and,
WHEARAS, the Planning and Zoning Commission conducted a Public Hearing on February 5,
2020; and,
WHEREAS, the Mounds View Planning Commission has reviewed the Staff Report, submitted
plans, and has compared the request to City Code, Section 1125.01, subd 3 (Criteria for Granting
Conditional Use Permits), and in consideration of public comments, makes the following Findings of Fact
(italics):
1. The use will not create an excessive burden on existing parks, schools, streets and other public
facilities and utilities which serve or are proposed to serve the area.
Finding: The Variance will reduce the burden onto students and families of Pinewood Elementary
School by improving parking lot traffic flow, and maximizing land area for recreation.
2. The use will be sufficiently compatible or separated by distance or screening from adjacent
residentially zoned or used land so that existing homes will not be depreciated in value and there will
be no deterrence to development of vacant land.
Finding: The use (parking lot setback) will be sufficiently screened from adjacent residences by
existing and added trees and shrubs.
3. The structure and site shall have an appearance that will not have an adverse effect upon adjacent
residential properties.
Finding: The appearance of the parking lot will be similar to the existing parking lot, and should
have no additional adverse effect.
4. The use, in the opinion of the City Council, is reasonably related to the overall needs of the City and
to the existing land use.
Finding: The use (reduced setback) is a reasonable request, and related to the need to improve
traffic flow and function of the school's parking lot.
Item 05A
Page 10 of 10
5. The use is consistent with the purposes of the Zoning Code and the purposes of the zoning district in
which the applicant intends to locate the proposed use.
Finding: The use is consistent with the Zoning Code.
6. The use is not in conflict with the Comprehensive Plan of the City.
Finding: The use (reduced parking lot setback) is applicable to the following sections of the
Comprehensive Plan (2008):
Transportation Goals and Policies
Goal 2: Developments shall provide sufficient off-street parking to meet the normal
demands of all land uses and activities.
7. The use will not cause traffic hazards or congestion.
Finding: The use (reduced side yard setback) will contribute to the decrease in pedestrian and
vehicle traffic congestion, on campus, and on Quincy Street.
8. Adequate utilities, access roads, drainage and necessary facilities have been or will be provided.
Finding: Adequate facilities exists, or will be provided.
NOW, THEREFORE, BE IT FINALLY RESOLVED, that the Mounds View Planning
Commission approves this Variance to reduce the south side yard setback from 30' to 20' for a parking
lot, with the following conditions:
1. The applicant shall obtain all necessary permits, including permits from the City (Zoning), Ramsey
County (ROW), and Rice Creek Watershed District.
2. Plans shall be constructed consist with plans (p, C1.21) dated January 10, 2020, included within the
Staff Report. All improvements shall be compliant with City Code requirements, to be reviewed as
part of a Zoning Permit for the parking lot. After all construction (building and parking), the
applicant shall submit an as -built survey to the City.
3. During construction or the preceding year, if determined by Staff, and in response to neighboring
residents' concerns, the applicant will install additional screening along the south parking lot to buffer
headlights from adjacent residences. Buffers shall consist of a coniferous shrub row 3' — 4' in height,
or an alternative approved by City Staff. The buffer will be installed within one year, after direction
is provided by the City.
Adopted this 5' Day of February, 2020
Gary Stevenson, Chair
ATTEST:
Jon Sevald, Community Development Director
(SEAL)
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DESCRIPTfON OF PROPFFTY SURVEYED
(Per Certlilcate .f Title No 139863)
The Northof the Wrt --half of the East one-half of the Northsoat quarter of
Section B, Toxmh4. 20, Ron,. 21
-bole- 1. a nl1ypn,eoy eommoal made by Lan.nw Tenn Io Ih. Cowes� �1 Ramey, %DIM
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EXCEPT
(Pen Real Cartifdal. Does-t N. M70196)
All Mat port of the falh1n9 dos ad Iraq:
dh. north g,dte M the rest haf of the Baal half of the northeast quarter (N 1/4 W
1/2 E i/2 NE I/4) pf syOpT B, township 30 north, range 23 west, being Registered Land
csrlre tc of Title M, 1.18
ohkh Iles earth ... belly of Me Weeding dexribed line:
BegYxlMlq et Ih. pool=- of l 33 Cat of LNs A, doa.rib.d 6per, Ih-s run osaM4rIY al
eidht a4gho win .aa LYts A fee JS l..L Mena r- .g.ln.ps[My to . 0.61 *,I-1 70 feet
-11-1-11 (meo.,rW al Hgtl -glss) beyn a paint w saW 1 A, al 1 317,99 rest
Iaalerl7 M Ile TMnI of IsrmLtaUph; Ihonw Tun seuthaa way end We1.1 Ain taAJ LM A for
GO real sore 1Nuo l..mtaoeslR
Line A Fram a p.ht an site earth line of settle 9, lawnship 3D r,", range 23 ...I.
distant 81.49 Isat east of Use norther=4xnw 1. 1, n eoulhedy of an angle of 59'18'10"
wth said earth ...lion line (me.eared ft. Best W room) far 36.40 fast 1. the point of
beginning of Me Ilse W be %...Abed; th,,m deflect to the right at an angle of 90-00' for
17072 feet, Mena deflect to the right on ° 2'OD' cu rw (delta angle 5'38'43') far 282.26 feel;
Ih- - Long- L W sold curve tar 1/014 feet; thence tleflsat le the left an a 2'00' Ovva
(awe ""Ir 5'00') fv 250 feel; Mena - tangent to said w" for 215.07 lest and Inro
lahMe.IL1Q.
GENERAL NOTES
I.) Sdrrcyy ooardlnate d ted,Ag badm s: Ramey County System me (North Arlcan Dolum of 1903
CeuaZ.o tee, an
Anal .d"L-I 0... mbar 17, 1991
2) Thle ,urwy woe psprsd w'lhl.ut the benefit of cwrNl title work. Eafe noete, aaWrten once.,
and encumb ra nacre may ..let In atldlllon to those e✓r.sn he,e-. This .M , 1, ").et to
n- ,iId- uprace 1pl of °current title Ineur,m, cammllonenl or attorneys Mlle opinl,,
3) At the Ihns Odd." .e. prlamM ter Ihlp N K then eve o NpnlBvanl cnwnt of snow
- Iha pro-'•d physical fsalurn Ilea- !e the best of wr abet{yy but MW may ba
.dtllUand I.vIwN Mat wars not •I.Ib1. moq ihw/ere, at
Naen lure¢
UTILITY NOTES
I-) uuny kfumat,.. N- min and mamn,tnp. ee A caoebNed -m ebsefNw eAs-o al utmll;.
b drMep a dew .I U. -cl nd Nlallk. sheen -ow Hvsater, I.dlnq osem.Sl-, !bra
IadG.of
k.y l:ephY S eli GIder°Vne Cvllleal i at. m hpn pe�urNx [uny41Y esM Mldhly OSPIcjIM.
yen may gnwr'.e
no nawawl, n.pave IYTrco Ifddfildnd or moss %.idled btrwmmt- i. nwked, .xeavallen
.says. e.a...a„
2) Other untlwgroond utilities of which we ore unaware may .oriel. Verify all utilities critloal to
-.1-tl- r design.
3) Some undrgmnd wvily locations are shown as nwksa an It, bynthe,, a4111rr companlee
ohom locates responded Is ear Gopher Stale on. CA Ileket n bar 19415yD590.
t) Co tact Ml000GOPHIER S �Ea CALL at 651-454-00D2 (800-252-1155) for prsclee -f,
5.) Private ot6itlee are Mtpet " optic%bhyy NDap ivwt.y T due, Inc. °n March B. 2019.
Private uWide: an Mese JNILSI InsleliW /Ar !n. y4e a< MNr owner, typlvally by someone
othr M- a Gapho Sl.W Ore C40 nplelef e t atkKV .aerator.
CInew. Arr-ed = 40.,Be7 ages feet or 9.334 acea
Net Me = 362.4fK pone feet or 0.781 o
[excluding highway easement and or
andrullllly easement]
I hmsby mury. Mid We serer, plmi w report w
pr.pared b ear m OWIL
Ihet 1 n IuIr lleen.M i-d r..,.W M. the
I... or ore 9fal. at W"""lt
Dated thl. 21e1 day of March, 2019
SUNDE A�%RVCY�BB//�tQ''.. 1L.L_C.
Al' Ey, _ IIAforClpsA..a-
Le-gd F. C4.hen, pA.S Won. V. Na. 44B90
IM .rY iwh e'frl gH 19
14.4M e0e. erv. nWl N
BOUNDARY, LOCAT/ON, 2-OFWPA PH/C
end UTILITY SUR VEY FOR,
INpEPEAVENTSCHOOL D/STR/CT 62>
FMAETNOOD ELEMENTARY SCHOOL
`ISUNDE - °^ee
LWDSUf[4'dYfAC .m•4renrol per .yto.rwy
rNsr: 1 Of 1
wl
Ir
11
i
1 -
� fe4Fwrm
1 t 1. FAa,e
I
1111 i 11
I
I �1
1 II 'Bf`�yIWFA,
[ � }•ti:1 r1
= G�oweq rnn
X
I{{ 1
1
I
C O U N T Y R O A D 1
�17r
�..L.a 1. r..A..uee �ire.TlrAni. A"0s '::F — e ter •.1• A > �] I
tf � ' `^ `� .._�-_ -r f cnuO,nK.D --.k .. ,B,r,e'rr _ i — — If -- -J -- •—
r _
1
�7.rrF..
_
.. � i L�SM. [.ate
raFrLBw MNn anew A I .� ..� W LA Iv i
IS . �iAWLSA1meFNAONt - .__ - N
'
I f � - mrLN InnTAN L'wMRANnAnFt'. FB'leC%L
PROPOSED BUILDING ADDITION
1
:1 Cora- !j
I I _ 111
' FFBw:LEIraYm •I
• 4i' klIII
r.
s JD ---- •---
11-------------
�-� YirJF FABVy LTALei- •� MO - - _ - -- •-
N 3
•r n� Acrt Ow.ul ilRu NF
21 D 1 7
€
qaT%ti :.a.wlFnna.n. .1rer...ALL c1 7 nv I I
....... .------
------ -
S
A L
PINEWOOD
NOTES:
ELEMENTARY
1 REFERTOSHEETC11M.G MNOAND DRAINAGEPLgN,FORGENERALNOTES
SCHOOL BUILDING
2 CHECKALLRJIaIANODSEAILO1NFnS %AnnMFFMMEE/O1aF U LAYOUT
S SIGNAGE5RALL GENERALLY BE INSTALLED IB" BEHIND THE BACK OF CURB
ADDITION &
PARKING LOT
l ALL—URSEDAREAS OUTSIDE THE BUILDING FADWHICHARE NOT DESIGNATED TOBE
PAVEDeMLLREC—ATLEASTSOFTOP30ILAN—NALLBEe00DED
5500 Quincy Street,
S INHERE NEW30D MEEf5 EXISTING TURF,EXISTING TURF EDGESMIILL BE CUT TOALLOW FOR
M.u,de l%IBVJ, MN 55112
A CONSISTENT, UNIFORM BTU GHT EDGE JAGGED OR UNEVEN EDGES wLL NOT BE
ACCEPTABLE REMOVE TOPSOIL AT JOINT BETWEENEIISNNGAND NEW A.REQUIRED TO
ISD #621: MOUNDS VIEW
ALLOW NEW 30D SURFACE TO BE FLUSH WITH EXISTING
PUBLIC
ICSCHOOLS
PUBLIC SCHOOLS
L FAILURE OF TURF OEVELOPe1ENT: IN THE EVENT THE CONTRACTOR FAILS TO PROVIDE AN
VICTORIA
ACCNFFAD LF TRAF,1 HEDDHI MCTOR SHALL ACA OD ALL AIRRBOARU AREAS, AT NO
ADDITIORA LCOST tG THE G NGR,TDT� U. AGTIGNDF"E—EER.
SHOREVIEW, MN 55126
LEGEND
1 "I11110EKEYTOSIIBIH-
21 DETAL 10 NUMNER 1TOPI
DETAIL 9 HEET NONUSER 150,'TOID
�PAOIOIEOCdNAeiEwAlAf � 2 �
//��r^�//;;��--\yyy�y�11
�PROPOBED NEDIIW OLfTv SRMNIB/OLnIUKw<
�PROPOSEO MEAVI DYiI`SRULIWOO{MIlIIFM 2
PROPOSED CHAIN LINK FENCINO�
FENCING KEY ROTE
e '
d PROPOSED TRAFFIC CONTROL BID
O SIOMAGE nN.T NOTE
WOLD ARCHITECTS
® PILwTiOAU111.1.95-SGL
AND ENGINEERS
1L1
333AGw.wu &.m,9uis W'JWB
0 PRO—EOHANHOLi IMKI
A PROPOSED CATCH BASIN ICOT
i�i,r, r.rrl KIN ss IDS
KIN 5511
O PROPOSED BURGEM51N 150 1,
.n&I mm, I
,� ARpepNED SUrLIKA4 eiO0E-E0.1 rw[NITERUnxLFNN]
PrtOFERTT LINE
--ho's4v
PROPOSED 9N RU—I.I.IH BED 10
yMw •.'�+�m.e.-. �'
--•-•-- -
• APPRIPII—E SOD LIMITS
®mO PROPOSED BHRUBS
•WW PROPOSED HERSAClYAFS PLHTS
PROPOSED DECRJLIpR TIIEI 1 f
PROP09E0 LIGHT POLE- REFER TO ELECIRKAL PLANE
SITE STATISTICS:
® FRDFGSLD FAMiINz BE—S 1n TOTAL CAB STALI
TOTAL AFOUMOSTA 1-I.TQSTALLS
STAFF AHD STUDENT PARKING = N STALLS
BUS PARKING -13 BUS 5TALL3
ACCEBSIB LE PARKING STALL REQUIREMENTS: A STALLS
ACCESSIBLE PARKING STALLS PRO VIDED-q 5TALL5
TWAL HuxneR qT C:A55SDOMS. n
roTAL e,DDENi CAFACIT\. t FBI
1 WAL AEOUInSOI FALLS • SE a 22. N STALLS
SIGNAGE KEY NOTE
O Mnm. 1. R1.1
• IBD'.1D I 3 1
FENCING K Y
S'HIGKCHIINLINKFENCEVE-11PANDBOT 10—
1
e
I/^t�a 1q'wDE.S'NON DOABLE SWING GATE wTH LOCMNG DEVM:Ee
V 1
PLANT SCHEDULE �"///
2"m (D CODE SOYANCAl eCO1M[bt HALE WNT CAL SIZE QI
1 Br'ca TM iJa am na MCKSenlry ISenlry Lin Oen BBB 35• 3
Cd16EHCLll TREES CODE l(IIAr 'CDAi1DH NM]p CONT CAL SIZE OlY
,z
I{•.�l t JE Junpmari�BnWalENern ReE Cedar BBe B H 6
SHRUBS CODE ffif ,IC COMMUC IkAYE CONT Or- m•= mrN� LBN0N15wu�~
`) g AM Amf. rrrra.w . HgWESGE.
j 1 eYFeA+fAwAT SLrA CIeAgwh 39 B
(D NoA Rus..E
lle OB Co�nue baip Nil ReLLMiB Dopwotl FS B wrw blq ONTOOtB
OIIv na.enruNNfwmm„N Fs e
ORG AAUPrrRI®'GeoLaef lGeoivx FnBlanl Sure SS 30
0 -eC R�ODU;. GHAvoa VP..—cooE OGTAf+eu +eQMA1pNyAUE coNT oTY
PO P.— Cup —II /Cup.,.SPmw .2. 12
+�"gii NTAI. GFtADHj CODE � �i1 Sift q, N [ .1�Z 4E CONT gTV
O9 AI Paclapw nom.YlAwmp MllMrwetl q' B
2.1 Cwnm 1Tt� ■T/'■��■
EP SgARrAN PFtPeiSafAP6 LwKsw• q• B Oak tONIID13 I^�y
Dmrm CLO WW
ES EualReiim nRauNlumlJoe Pye Vrbetl 11 10 _GAR N—
oW LN.mLronr,El'.11., B SITE FINISHING
OLG LIWKB PYcnoradryalGWfrlMr Y ,O PLAN
UO Label's ®N'ma1FJwNYml Flexa, r e
US Label®aiPBeBm /Dial LobaNa q' B
PV IrerLB/I NIIuA 15weA Orer 31 e
Scale 1'•]S'
ORH RUAb.eb NKa/B4a cMayed 9uean /' B
^- St.StliVatlVtumamp.numlLFlleBlualemGraes Ft 13 Cl
.21
{lJ1 IF. Funr fpaA)r ANe>•aPr A' B
CITY OF MOUNDS VIEW
PLANNING AND ZONING COMMISSION BYLAWS
(Revised April 5, 2017)
AUTHORITY: The Bylaws of the Mounds View Planning and Zoning Commission
(Bylaws) are established in accordance with the Mounds View Municipal Code
Section 401.06. Subd. 7 "The Commission shall adopt bylaws for its governance and
for the transaction of its business." Where there is a conflict between the provisions
of the Bylaws and the provisions of the City Charter and the Municipal Code, the
provisions of the City Charter and the Municipal Code shall govern. (For purposes of
simplicity, the Planning and Zoning Commission may hereinafter be referred to as the
Planning Commission or the Commission.)
ADOPTION OF BYLAWS; REVIEW AND AMENDMENT:
A. ADOPTION AND AMENDMENT: The Bylaws shall be adopted by Resolution by
an affirmative vote of the majority of members of the Planning and Zoning
Commission appointed as voting members, and shall be placed on file with the
City Administrator and the Community Development Department. A copy of the
bylaws shall be forwarded to the City Council for its information. Any
amendments to the Bylaws shall be adopted by Resolution in the same manner
as the original Bylaws.
B. ANNUAL REVIEW: The Bylaws shall be reviewed on an annual basis at the first
regular meeting of the Commission in February.
III. MEMBERSHIP AND VACANCIES. Vacancies on the Planning Commission shall be
filled in accordance with the Municipal Code, Sections 401.02 and 401.03.
IV. OFFICERS
A. OFFICERS NAMED: The officers of the Planning Commission shall consist of
a chairperson and vice -chairperson. The Commission may create and fill such
other offices from its members, as it may determine, to transact Commission
business. In addition, the City Administrator, or his or her designee, shall act as
the recording secretary for the Commission for purpose of preparing meeting
minutes.
B. ELECTIONS; TERMS
Chairperson: At the first meeting in January, the Commission shall conduct
an election in order to make its recommendation for the chairperson,
following the procedure in Section IV.B.3. The name of the person
recommended for chairperson shall be forwarded to the City Council for
action at its next meeting in January. Based upon the recommendation of
the Planning Commission, the Mayor, with the approval of the City Council,
shall appoint the chairperson of the Commission each year.
2. Vice -Chairperson: The Planning Commission shall elect a vice -chairperson
each year at its first meeting in January, following the procedure in Section
IV.B.3.
3. Election Procedure: For each office, the chairperson shall invite nominations
from Planning Commission members. After nominations have been
received, the chairperson shall entertain a motion to close nominations. If
such motion is made and passed, and more than one nomination has been
made, the chairperson shall distribute ballots to the Commission members
and each member shall write his or her selection on the ballot. The
recording secretary shall tally the ballots and announce the nominee
receiving the most votes. In the event of a tie, the recording secretary shall
announce the nominees tied in the voting and balloting shall be repeated
until an election occurs. If only one nomination has been received, the
chairperson may conduct the voting by voice vote. If a majority of the
members present vote in the affirmative for the nominee, the nominee shall
be elected.
4. Assumption of Duties: The Chairperson and Vice Chairperson shall assume
office at the first meeting in February of each year.
5. Term of Office: The chairperson and vice chairperson shall serve one year
terms, and may be re-elected to additional terms in accordance with this
Section IV.B.
C. DUTIES OF OFFICERS: The chairperson shall preside over the meetings of the
Planning Commission, and shall have the authority to add or cancel regular
meetings and to call special meetings as provided in Section VI. The Chair
shall have the authority to redirect public comment unrelated to the
Commission's business to the most appropriate City commission or to the City
Council. The vice chairperson shall assume the duties of the chairperson, in
the absence of the chairperson. In the event of the absence of both the
chairperson and vice -chairperson, those members present shall elect a
temporary chairperson to preside over the meeting.
V. COUNCIL LIAISON: The City Council may appoint from among its members a
Liaison to the Commission on an annual basis. It is expected that the Council Liaison
will attend the Commission meetings on a regular basis. In the event of the absence
of the Council Liaison at a Commission meeting, a Commission member may be
appointed by the chairperson to represent the Planning Commission at the next
regular City Council meeting or at the meeting where the City Council will be
considering the planning cases acted upon by the Planning Commission in the
absence of the Council Liaison.
VI. MEETINGS
A. TYPES OF MEETINGS; SCHEDULE: The annual meeting schedule of the
Commission shall be adopted by Resolution at the first regular meeting in
December for the following year.
Regular Meetings: Subject to the adopted meeting schedule, the
Commission's regular meetings will occur on the first and third Wednesdays
of each month for the purpose of convening public hearings, making
recommendations to the City Council, conducting business which requires a
vote of the Commission, convening as the Board of Adjustment and Appeals,
conducting long-range planning functions and other official business.
2. Special Meetings: From time to time, special meetings may be called in
order to process significant caseloads, to review works in progress such as
comprehensive plan updates or municipal code revisions, or to undertake a
retreat or strategic planning session, either amongst itself or in the company
of the City Council or other commissions. Special meetings can be proposed
by any Commission member or at the request of the City Administrator, or
designated staff liaison, yet must be approved by a majority vote of the
Commission.
3. Emergency Special Meetings. Emergency special meetings can be called
via written notice to the City Administrator, or designated staff liaison, by the
Chairperson or two Commission members, or by the City Administrator, or
designated staff liaison. (Emergency special meetings are those in which
the subject matter is of such an immediate concern that it cannot be
delayed until the next regular meeting of the Planning Commission.) The
City Administrator, or designated staff liaison, shall post and mail a notice of
any special meeting in accordance with State Statutes. Planning
Commission members shall be notified by telephone and in writing, if
possible, at least seven days prior to a special meeting.
4. Cancellation of Meetings: Regular or special meetings may be canceled by
the chairperson or City Administrator, or designated staff liaison, in the event
that there are no items of business requiring the attention of the
Commission, or for lack of a quorum, or in response to inclement weather or
for any other good and sufficient reason. Members of the Commission shall
be notified by telephone of any meeting cancellation. A notice of the meeting
cancellation shall be posted as required by State Statutes.
B. QUORUM: A majority of the number of voting members appointed to the
Commission shall constitute a quorum.
C. CONDUCT OF MEETINGS; ADJOURNMENT
Meeting Chairperson: If neither the chairperson nor the vice chairperson is
present to conduct a meeting of the Planning Commission, the Planning
Commission may elect a meeting chair from among those members present
prior to the commencement of business. The election shall follow the
procedures set forth in Section IV.B.3, except that the Community
Development Director, or his or her designee, shall conduct the election.
2. Open Meeting Law: Meetings shall be conducted in accordance with the
State of Minnesota Open Meeting Law (Minn. Statutes 471.705).
3. Adjournment: Meetings shall adjourn at or before 11:00 p.m. unless a two-
thirds majority of the members present agree to extend the time of
adjournment. If there is no objection, the Chairperson may declare the
meeting adjourned without the necessity of a motion or vote by the
Commission.
D. MINUTES: Minutes shall be recorded for regular meetings and each
commission member shall receive a copy of the unapproved minutes for review
and approval at a succeeding meeting. Minutes shall be approved by motion.
Approved minutes shall be the official record of the business conducted and
actions taken by the Planning Commission. Commission members may request
copies of approved minutes after they have been corrected, if necessary, and
signed as approved. Copies of the approved minutes shall be filed with the
Community Development Department. Unapproved minutes shall be clearly
marked "DRAFT"; approved minutes shall be marked "APPROVED". A policy
statement regarding the content and format of the minutes shall be on file with
the Community Development Department which may be reviewed from time to
time as needed.
VI I. INFORMATIONAL PACKETS: Each Commissioner shall receive a staff report, plans
and additional information, as appropriate, for each item placed on the agenda for
any regular or special meeting. The Commission packet should be delivered at least
four days prior to the meeting. Each Commissioner is responsible for reviewing the
material within the packet prior to the meeting.
VI I I. PROFESSIONAL CONSULTANTS: Advice from, consultation with, and/or requests
for review by the City Attorney, City Engineer, City Planning Agency, or other paid
consultants shall be in accordance with the Municipal Code, Section 401.07.
IX. SUPPLEMENTARY PUBLICATIONS: All Commission members shall receive a copy
of the Mounds View Municipal Code and a copy of the Municipal Comprehensive
Plan as well as other materials provided by the City Council or City Staff. These
materials shall be retained by each commission member and returned to the City
Administrator, or designated staff liaison upon the member's resignation or
termination of appointment.
X. CONDUCT OF MEMBERS
A. ATTENDANCE: Commission members shall advise the designated Staff
member or the Commission chairperson of an anticipated absence from any
regularly scheduled Planning Commission meeting. Any member absent from
three consecutive regularly scheduled meetings or more than six regularly
scheduled meetings per year without the consent of the Commission shall be
deemed to have vacated the office, and such vacancy shall be filled by the City
Council pursuant to Section 401.03, Subd. 1. A leave of absence may be
granted by the consent of the Commission.
4
B. CONFLICT OF INTEREST. -
General Standard: No Commissioner shall be appointed with private or
personal interests likely to conflict with the general public interest. If any
person appointed to the Commission shall find that their private or personal
interests are involved in any matter coming before the Commission, they
shall disqualify themselves from taking part in any discussion or action on the
matter; alternatively, they may be disqualified by a two-thirds (2/3) majority
vote of the Commissioners in attendance.
2. Conflict Due to Economic Interests: A Commissioner has a conflict of
interest if, in his or her discharge of official duties, would be required to take
an action or make a decision that would substantially affect the
Commissioner's financial interests or those of an associated business,
unless the effect on the Commissioner is no greater than on other members
of the Commissioner's business classification, profession, or occupation. In
the event a conflict of interest exists with respect to a particular matter before
the Commission, the Commissioner shall disqualify himself or herself from
taking part in any discussion or action on the matter.
C. EX PARTE CONTACTS: Ex parte contacts are contacts between individuals
seeking to influence the decisions of the Planning Commission and individual
Commission members outside the meeting forum. Such contacts may include
communications with project applicants, supporters and opponents.
ATTEST:
When the Planning Commission is involved in a matter which is to be heard
and decided by the Commission (e.g. variances), Planning Commissioners shall
indicate to the person contacting them that such communication and all
testimony needs to be offered at the hearing to ensure a fair hearing for all
parties. The intent is for Planning Commissioners to make their decisions
based on the same information provided to all Planning Commissioners.
Planning Commissioners should avoid expressing any opinion as to the merits
of the case outside of Commission meetings. When ex parte contacts occur,
the Planning Commissioner is responsible for notifying appropriate City staff
and for conveying the substance of any ex parte communication to other
Commission members at the next commission meeting at which the matter
discussed is under consideration.
Gary Stevenson, Chairperson
James Ericson, City Administrator
Revision History:
April 5, 2017
March 16, 2016
January 24, 2007
September 1, 2004
February 21, 2001
February 2, 2000
March 5, 1997
February 3, 1993
October 1990