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HomeMy WebLinkAboutResolution 9326RESOLUTION NO. 9326 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A JOB DESCRIPTION FOR ASSISTANT CITY ADMINISTRATOR WHEREAS, Brian Beeman was promoted January 1, 2019 to the Assistant City Administrator position via Resolution 9055 on December 10, 2018; and WHEREAS, at the time a job description had been created and discussed with the Human Resources Committee; and WHEREAS, staff recently discovered the job description was not included with the original materials presented to Council for approval on December 10, 2018. NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council approves the job description for Assistant City Administrator as shown in Exhibit A (attached). Adopted this 26t" day of October, 2020. LAe Carol A. Mueller, Mayor ATTEST: Nyle ikmu , City Administrator (S(sAQ Exhibit A POSITION DESCRIPTION Position Title: Assistant City Administrator Department: Administration Accountable To: City Administrator Status: Exempt PRIMARY OBJECTIVE OF POSITION Acting City Administrator in the absence of the City Administrator, responsible for strategic planning/leading the Gallup StrengthsFinder program and other special projects as assigned. Assists the City Administrator with individual employee and team dynamics and employee development, business development and redevelopment activities and the coordination of those activities with quasi -public groups in the community. Performs a variety of routine and complex administrative, technical, and professional work in the preparation and implementation of business development and redevelopment programs and services, and the preparation and dissemination of marketing and communication materials. SUPERVISION RECEIVED Works under the general supervision of the City Administrator. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES • Serves as Interim City Administrator in City Administrators absence. • Represents City/City Administrator in his/her absence at Council or other public meetings. • Represents City/City Administrator at association, organization or similar meetings. • Empowered to act on behalf of City Administrator as provided in statute, code, and City Charter. • Responsible for developing and guiding Strategic Planning for City. • Responsible for developing and leading Gallup StrengthsFinder program and special projects as assigned. • Coordinate the activities of the Economic Development Commission (EDC) and assist with matters of the Economic Development Authority (EDA). • Coordinate business and economic development marketing and promotional activities aimed at attracting new development and investments to Mounds View. • Research City website projects and manage overall website integration. Consistent communication through the website portal. And, oversee all website agreements. • Provide technical and professional advice and support to other staff members, local development corporations, Ramsey County and relevant State agencies. • Develop and maintain a Business Retention Program via regular contact with business owners, property owners, and economic and business development related community organizations. Assistant City Administrator October 26, 2020 Page 4 While performing the duties of this job, the employee is occasionally required to stand or sit; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; speak or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, or airborne particles. The noise level in the work environment is usually quiet in the office, and moderate in the field. SELECTION GUIDELINES Formal application, resume, and cover letter; rating of education, training, and experience; oral interview; job related tests may be required; reference checks; job related written tests may be required; criminal background check; hiring assessment and non -DOT drug screen. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. 4Approval: Approval: Cµ Nyle ikm d, City Administrator Carol A. Weller, Mayor Job Description Approval Date: October 26, 2020 (Resolution No. 9326) Position Approval Date: December 10, 2018 (Resolution No. 9055) Assistant City Administrator October 26, 2020 Page 2 • Create and distribute marketing materials and brochures in support of the City's business development programs. • Assist with the negotiation and implementation of development agreements for redevelopment projects including coordination of property acquisition, relocation efforts, site clearances and related actions. Assist in the administration of the City's business subsidy programs and "Business Toolbox". • Develop short and long range business and economic development and redevelopment plans; gather, interpret, and prepare data for studies, reports and recommendations. • Develop and maintain a comprehensive database of the inventory of available buildings and sites in the community for business and economic development purposes. • Prepare and maintain information on utilities, taxes, zoning, transportation, community services, financing tools, etc.; respond to requests for information for business and economic re -development purposes; prepare data sheets and other information. • Respond to local citizens inquiring about local business and economic development activities and opportunities. • Monitor local, state and Federal legislation and regulations relating to business and economic development, and report findings, trends and recommendations to City Administrator. • Assist in the application and submission of grants and other outside funding opportunities to further the business and economic development goals of the City. PERIPHERAL DUTIES Attends professional development workshops and conferences to keep abreast of trends and advancements in the fields of business and economic development, marketing, business subsidies, City Clerk/Administrator, and talent management certificates. Other duties as assigned by the City Administrator. MINIMUM QUALIFICATIONS Education and Experience: (A) Must have a bachelor's degree in urban planning, business or public administration, economics, marketing, finance, or a related field, and a minimum of one (1) full year of experience in economic/community development and/or redevelopment, business subsidies, chamber of commerce, economic development authority activities, and/or, business retention programs. DESIRED QUALIFICATIONS (A) Master's degree in urban planning, business or public administration, economics, marketing, finance, or a related field. (B) Certified StrengthsFinder Coach. (C) Certified City Clerk. Assistant City Administrator October 26, 2020 Page 3 Necessary Knowledge, Skills and Abilities: (A) Knowledge of municipal government operation. (B) Knowledge of Mounds View City Charter. (C) Knowledge and skill in strategic planning. (D) Knowledge of business retention and recruitment programs and economic development and redevelopment principles. (E) Knowledge of Gallup StrengthsFinder concepts and ideas. (F) Proficient in areas of social media and web development. (G) Experienced in desktop publishing and marketing efforts. (H) Working knowledge of municipal zoning, infrastructure, and land -use planning and processes. (1) Ability to communicate effectively orally and in writing; ability to establish effective working relationships. (J) Knowledge of tax increment financing and other business subsidies. (K) Perform work in a timely and thorough manner. (L) Demonstrate initiative and excellent problem solving skills. (M) Demonstrate an ability to effectively handle a wide variety of City projects and problems in an effective and professional manner. (N) Demonstrate proficiency in developing and leading a strengths based organization. (0) Maintain a positive image of the City through effective handling of problems and sound coordination of multi -department programs. (P) Anticipate communication needs of public, Council and staff and effectively act to meet those needs. (Q) Develop a work schedule for carrying out assigned tasks and meet the schedule in a timely manner. (R) Skill in the operation of the listed tools and equipment. SPECIAL REQUIREMENTS: Valid state driver's license or ability to obtain one. TOOLS AND EQUIPMENT USED Laserfiche and Microsoft Office Suite applications in a windows environment; copy machine; postage machine, and calculator. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments and construction sites. Hand -eye coordination is necessary to operate computers and various pieces of office equipment.