HomeMy WebLinkAboutAgenda Packets - 2020/12/07CITY OF MOUNDS VIEW
CITY COUNCIL WORK SESSION AGENDA
MOUNDS VIEW CITY HALL
Monday, December 7, 2020
6:30 p.m.
Virtual Meeting
Please click the link below to join the webinar:
https://us02web.zoom.us/j/81379028665?pwd=ckg4cG42OVMvTDJHQkFwZkdFa3
FDUT09
Passcode:066332
Or iPhone one -tap:
US: +16465588656, 81379028665# or +13017158592, 81379028665#
Or Telephone:
Dial (for higher quality, dial a number based on your current location):
US: +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900
9128 or +1 253 215 8782 or +1 346 248 7799 or 888 788 0099 (Toll Free) or 833 548
0276 (Toll Free) or 833 548 0282 (Toll Free) or 877 853 5247 (Toll Free)
Webinar ID: 813 7902 8665
ROLL CALL: Mueller, Gunn, Hull, Meehlhause, Bergeron
Council Workshops are informal gatherings of the council at which no final
decisions are made, rather consensus discussion to direct staff on council
decision items.
PUBLIC COMMENT
Citizens may speak to issues not on tonight's agenda. Before speaking, please share
your full name and address. Also, please limit your comments to three minutes.
AGENDA ITEMS DISCUSSED BY CONSENSUS
1. Draft 2021 Municipal Budget - Mark
2. Rental Housing License Renewal Update - Jon
3. Minnesota Public Works Joint Powers Mutual Aid Agreement - Don
4. Inclusion, Diversity, Community Engagement — CM Bergeron, Gunn,
Meehlhause & Nyle
5. Snow and Ice Removal/No Parking - Don
6. JPA Metro-Inet (Mark — oral presentation) — Mark
7. Fee Schedule Amendment — Nyle
8. Administrator Review Process Verbal Update — Nyle
9. Staff/City Council Retreat and Town Hall Meeting Dates - Nyle
NEXT COUNCIL WORK SESSION: Monday, January 4, 2021 at 6:30 pm
NEXT COUNCIL MEETING: Monday, December 28, 2020 at 6:30 pm
Item No: 1
�m MEW
Meeting Date: December 7, 2020
MQVIVLS Type of Business: Work Session
Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: 2021 Draft Municipal Budget
Attached is the 2021 Draft Municipal Budget. The City Council has reviewed various
portions of the municipal budget throughout the summer and fall and this is one last
opportunity before considering final approval at the December 14, 2020 City Council
meeting.
The City Council adopted a preliminary General Fund Base Levy of $4,666,859 an
increase of $194,611, a Street Improvement Fund levy of $150,000, no change over
2020, adopted a preliminary debt service levy decrease of ($7,209) and the Police Officer
referendum levies have no change. There was no increase in the EDA levy. The total
levy increase proposed is $187,402 or 3.3% consistent with the Charter Levy Cap. Staff
is recommending that we maintain the preliminary levy increase given the uncertainty that
we will see in 2021. This would mean a minimal increase for most taxpayers.
Respectfully Submitted,
Mark Beer
City of Mounds View
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
General Fund:
Actual
Actual
Actual
Budget
Request
Dollar
Percent
Revenues:
Property taxes - Base levy
3,809,842
4,082,924
4,245,901
4,472,248
4,666,859
194,611
4.35%
Special tax levies, Bonds
90,835
90,835
165,800
171,190
166,291
(4,899)
-2.86%
Special tax levies, Operations
244,145
244,145
349,145
369,145
369,145
-
0.00%
Franchise tax
309,303
338,919
308,835
302,500
305,000
2,500
0.83%
Other taxes
31,610
23,046
26,477
26,000
26,000
-
0.00%
Hotel/moteltax
68,666
77,115
71,957
68,000
50,000
(18,000)
-26.47%
Licenses and permits
310,965
312,047
348,201
219,872
245,872
26,000
11.83%
Intergovernmental
1,093,163
1,229,019
1,303,053
1,231,644
956,075
(275,569)
-22.37%
Charges for services
17,144
23,736
38,007
16,625
24,625
8,000
48.12%
Fines & forfeitures
26,810
35,800
46,098
32,000
33,750
1,750
5.47%
Interest
127,086
157,074
316,381
110,000
60,000
(50,000)
-45.45%
Miscellaneous
382,536
304,719
323,497
292,764
298,162
5,398
1.84%
Transfers:
Water Fund
-
78,103
80,446
82,859
85,345
2,486
3.00%
Sewer Fund
60,058
61,860
80,446
82,859
85,345
2,486
3.00%
Storm Water Fund
7,832
8,067
8,309
8,558
8,815
257
3.00%
Street Light Fund
2,690
2,771
2,854
2,940
3,028
88
2.99%
Vehicle & Equipment Fund
21,600
-
-
24,000
25,000
1,000
4.17%
Debt proceeds
172,427
175,191
-
-
-
-
0.00%
Total revenues
6,776,712
7,245,371
7,715,407
7,513,204
7,409,312
(103,892)
-1.38%
Expenditures:
Legislative Services:
City Council
55,479
58,903
58,013
62,235
62,239
4
0.01%
Advisory Commissions
14,375
15,352
39,379
27,000
26,000
(1,000)
-3.70%
Subtotal
69,854
74,255
97,392
89,235
88,239
(996)
-1.12%
Administrative Services:
City Administrator
314,338
286,882
305,115
284,637
310,722
26,085
9.16%
Elections
32,575
33,460
26,954
36,504
36,265
(239)
-0.65%
Finance
261,574
268,325
274,866
286,762
294,777
8,015
2.80%
Central Services
259,406
261,610
298,124
305,496
312,459
6,963
2.28%
Subtotal
867,893
850,277
905,059
913,399
954,223
40,824
4.47%
Community Development
324,265
435,152
441,676
462,665
477,040
14,375
3.11%
Police
2,814,764
2,969,790
3,325,570
3,329,395
3,442,885
113,490
3.41%
Fire
685,187
802,223
693,855
712,224
635,221
(77,003)
-10.81%
Public Works Administration
129,775
149,353
153,706
120,292
123,606
3,314
2.75%
Parks, Recreation & Forestry:
Recreation
109,071
123,961
125,940
134,771
-
(134,771)
-100.00%
Parks
280,083
286,911
342,429
449,337
467,094
17,757
3.95%
Forestry
11,887
36,836
44,185
53,693
54,213
520
0.97%
Subtotal
401,041
447,708
512,554
637,801
521,307
(116,494)
-18.26%
Fleet Services:
Building & Grounds Mtnce
118,555
144,415
143,343
150,373
153,709
3,336
2.22%
Vehicle & Equipment Mtnce
108,818
124,811
113,381
130,857
132,526
1,669
1.28%
Subtotal
227,373
269,226
256,724
281,230
286,235
5,005
1.78%
Streets:
Pavement Management
192,701
205,269
234,368
227,496
226,268
(1,228)
-0.54%
Snow & Ice Control
107,680
168,529
177,992
161,033
154,884
(6,149)
-3.82%
Sign Maintenance
44,676
47,325
47,318
68,060
68,283
223
0.33%
Subtotal
345,057
421,123
459,678
456,589
449,435
(7,154)
-1.57%
Other
Convention & Visitor's Bureau
65,233
73,260
65,455
64,600
47,500
(17,100)
-26.47%
Social Service Coordination
20,461
20,748
35,329
36,779
50,656
13,877
37.73%
Miscellaneous/contingency
5,238
3,766
3,662
6,500
6,500
-
0.00%
Transfers to other funds
765,000
640,000
690,000
624,000
774,000
150,000
24.04%
Debt service
24,495
24,495
24,495
24,495
24,495
-
0.00%
Subtotal
880,427
762,269
818,941
756,374
903,151
146,777
19.41%
Total expenditures
6,745,636
7,181,376
7,665,155
7,759,204
7,881,342
122,138
1.57%
Net change in fund balance
31,076
63,995
50,252
(246,000)
(472,030)
(226,030)
Beginning Fund Balance
9,445,463
9,476,539
9,445,463
9,540,534
9,294,534
Ending Fund Balance
9,476,539
9,5409534
9,4959715
9,2949534
8,8229504
(2269030)
L G
�a
A
I��III
O
vl
�
£' c
£' a
U �
avoaa
o0000
0
M N 0\ O
a0
N V 7 7
a1
r
M N �o O
O
O O G 7
00
N N
000v 1
opv
00
O 01 7
l�
N 7 l- O
00 O
�C
7
M
69
s9
C, m C,
O O
M
7
'D 00 00
m �O -•
N
M O M O
00 7 O
�C
C,
O
N
Vi
N l� 7
m
C�
t� M o0
00
�
oo
r
ss
sus
l— m V)
V1
l— O O O
l—
N
00
c
l� 01 7
O �C �C O
N
7
O d, a0
01
00 O V1 0
7
00 l� 7
7
^
C1 N
l— N
00 M l�
Q1
l—
l�
�C
C1
cc
69
69
C
M O
0
n
Vi
v�i
Obi
V,
r r-
V1
lc� 00 O
7
M l-
�
\0 GD
O M 7
00
M
D1
O
N l�
C,
O
,n
69
69
0
7
00
W
v9
s9
M 00 10
h
' ' '
r
V
o
m a r
p
01 l� un
M
M
00 V
N
l� V1 ti
V
N
N
r lQ
00
M
as
ds
O N O
N
7 M
o
00
N
a0
N
N �C
N V'i
M
C�
N
N
N O
N O
00
41
41
7 7 l�
V1
r-
O
M m
CA �
69
69
00 Cl h
V)
' ' '
V1
V1 O
o
r--i r- M
00
00
C1 O1
O �C
00
GD
M V
M
rn
70 00
Vl
o_
m 10
7
r-
� m
N 00 C
O
O
M
~
7 M 00
m
h
r-
� V
M
7
7
7
V
vs
ds
1
C1
' ' '
T
�O M
o
O m
7
7
00
V Chi
N
7 �
N
M
M
69
69
C, O 00
h
' ' '
r
N V1
0
m N
r
�
O
Do
N
m
CCi
00
N
N
N
N
00
N
vs
sos
p
00
o
00
7
V1
V1 M
C1
C1
`--' 00
O
O 7
Vl
00
M
M
N N
M
s9
s9
V1
o
m
M m
7
N
N
CA m
Q1 M V1
M 7
00
00
00
00
'--�
00
s9
s9
C
CC
•y
F
N V >r ate+
y
�
N
N
N
L:
C cc u bA i'
ea u
o•C � aV
"ua �yw0
0. c°
y
Ou
General Fund Revenue Detail - 2019 Budget
Acct 2017 2018 2019 2020 2021 Change from 2020
# Description Actual Actual Actual Budget Request Dollar Percent
3101
3101
3101
3101
3111
3112
3180
3195
3211
3212
3214
3216
3221
3223
3231
3232
3233
3234
3235
3236
3238
3239
3240
3241
3242
3243
3250
3251
3252
3253
3254
3255
3256
3257
3258
3260
Taxes
Current ad valorem property tax
3,809,842
4,082,924
4,245,901
4,472,248
4,666,859
194,611
4.35%
Fire bonds
90,835
90,835
165,800
171,190
166,291
(4,899)
-2.86%
PERA rate increase property tax
39,145
39,145
39,145
39,145
39,145
-
0.00%
Police referendum mkt rate tax
205,000
205,000
310,000
330,000
330,000
-
0.00%
Manufact home tax - current
18,341
16,702
18,767
18,000
18,000
-
0.00%
Manufact home tax - delinquent
13,269
6,344
7,710
8,000
8,000
-
0.00%
Franchise tax on utilities
309,303
338,919
308,835
302,500
305,000
2,500
0.83%
Hotel/Motel tax
68,666
77,115
71,957
68,000
50,000
(18,000)
-26.47%
Total taxes
4,554,401
4,856,984
5,168,115
5,409,083
5,583,295
174,212
3.22%
Licenses and Permits
Liquor on -sale
Liquor off -sale
Sunday liquor sales
Malt off -sale
Tobacco license
Amusement devices
Bowling alley
Garbage hauling
Gasoline station
Used car sales
Kennel
Restraurant licenses
Transient & solicitor
Apartment
Rental conversion
Dog license
Massage therapy
Chickens and bees
General contractor
HVAC contractor
Cement contractor
Asphalt contractor
Excavating contractor
Sign & billboard contractor
Sewer & water contractor
Other contractor
License check
Fire permits
Subtotal licenses
18,540
17,700
17,600
17,000
17,000
- 0.00%
1,370
1,050
520
1,000
1,000
- 0.00%
-
-
600
-
- 0.00%
-
150
200
100
100
- 0.00%
2,970
3,300
2,970
3,300
3,300
- 0.00%
688
416
640
400
400
- 0.00%
672
672
672
672
672
- 0.00%
3,840
4,040
3,770
3,800
3,800
- 0.00%
675
900
900
850
850
- 0.00%
204
204
204
200
200
- 0.00%
395
575
360
200
200
- 0.00%
3,068
2,742
2,815
3,200
3,200
- 0.00%
1,979
3,702
4,284
2,200
2,200
- 0.00%
16,751
51,819
54,477
26,000
52,000
26,000 100.00%
11350
4,213
6,225
1,000
1,000
- 0.00%
1,135
3,087
965
1,400
1,400
- 0.00%
734
407
357
-
-
- 0.00%
290
190
306
100
100
- 0.00%
1,201
1,980
1,140
1,100
1,100
- 0.00%
3,610
6,480
2,280
4,400
4,400
- 0.00%
-
-
-
100
100
- 0.00%
-
-
-
100
100
- 0.00%
60
-
-
50
50
- 0.00%
-
-
-
100
100
- 0.00%
60
-
-
-
-
- 0.00%
2,440
3,600
2,280
2,000
2,000
- 0.00%
1,619
1,265
1,592
1,800
1,800
- 0.00%
2,700
2,150
1,235
900
900
- 0.00%
66,351
110,642
106,392
71,972
97,972
26,000 36.13%
C
General Fund Revenue Detail - 2019 Budget
Acct 2017 2018 2019 2020 2021 Change from 2020
# Description Actual Actual Actual Budget Request Dollar Percent
3268
Plan check fee
55,763
47,222
55,736
30,000
30,000
- 0.00%
3270
Building permits
117,308
109,544
143,735
90,000
90,000
- 0.00%
3271
Fixed fee - building permits
30,654
540
300
-
-
- 0.00%
3272
Wetland buffer permit
-
30
148
-
-
- 0.00%
3273
HVAC permits
19,032
25,674
26,635
15,000
15,000
- 0.00%
3274
Plumbing permits
12,978
12,658
10,486
7,500
7,500
- 0.00%
3275
Non -building permits
5,900
5,030
4,380
5,000
5,000
- 0.00%
3278
Interim use permits
-
-
-
-
-
- 0.00%
3279
Conditional use permits
2,000
200
400
400
400
- 0.00%
3280
Building surcharge
135
258
(50)
-
-
- 0.00%
3281
Fixed fee building surcharge
594
40
(47)
-
-
- 0.00%
3282
Mechanical/commercial surchar
250
896
756
-
-
- 0.00%
3283
HVAC surcharge
(173)
(796)
(804)
-
-
- 0.00%
3284
Plumbing surcharge
(135)
(518)
(248)
-
-
- 0.00%
3285
Fire inspection surcharge
63
59
88
-
-
- 0.00%
3286
Water & sewer surcharge
104
23
39
-
-
- 0.00%
3287
Commercial plmb surcharge
141
545
255
-
-
- 0.00%
Subtotal permits
244,614
201,405
241,809
147,900
147,900
- 0.00%
Total licenses & permits
310,965
312,047
348,201
219,872
245,872
26,000 11.83%
Intergovernmental:
3318
Federal grant
-
1,440
-
-
-
-
0.00%
3341
Local Government Aid
671,508
736,425
739,446
734,107
422,209
(311,898)
-42.49%
3345
Performance Aid
1,843
1,866
1,866
1,866
1,866
-
0.00%
3346
PERA Aid
8,671
8,671
8,671
8,671
-
(8,671)
-100.00%
3351
Street Aid - MSA maintenance
121,119
135,526
135,960
130,000
120,000
(10,000)
-7.69%
3355
Police Aid
145,553
160,952
172,505
148,000
148,000
-
0.00%
3356
Police training
5,405
19,140
19,883
12,000
12,000
-
0.00%
3357
State police grant
-
514
3,793
-
-
-
0.00%
3359
Other state grants
50,587
22,205
33,686
17,000
77,000
60,000
352.94%
3370
Other local government revenue
10,305
15,577
20,563
10,000
10,000
-
0.00%
3371
IDS # 621 - SRO's
78,172
126,703
166,680
170,000
165,000
(5,000)
-2.94%
Total intergovernmental
1,093,163
1,229,019
1,303,053
1,231,644
956,075
(275,569)
-22.37%
Charges for services
3410
Advertising revenue
-
-
-
500
500
-
0.00%
3414
Fire inspections
-
150
-
-
-
-
0.00%
3415
Housing inspections
63
-
63
100
100
-
0.00%
3418
HRA inspections
-
-
63
200
200
-
0.00%
3419
Investigations
100
100
-
200
200
-
0.00%
3420
DHS fire inspections
-
-
150
-
-
-
0.00%
3421
Police reports
1,118
1,940
1,578
1,200
1,200
-
0.00%
3422
Documents / copies
39
8
-
150
150
-
0.00%
3423
Customer service
819
275
55
500
500
-
0.00%
3425
Book sales - various
9
35
48
-
-
-
0.00%
3426
Reimbursed staff time
-
-
-
100
100
-
0.00%
3430
Right-of-way
8,895
8,601
10,776
9,000
9,000
-
0.00%
3431
Street opening fee
1,600
-
600
-
-
-
0.00%
3432
Tree removal charges
2,001
10,652
18,350
2,000
10,000
8,000
400.00%
3433
Overload permits
250
75
-
-
-
-
0.00%
3458
Zoning letter
150
450
300
75
75
-
0.00%
3461
Subdivision
700
350
700
1,000
1,000
-
0.00%
3462
Variance
600
300
900
1,000
1,000
-
0.00%
3463
Rezoning
800
-
1,250
200
200
-
0.00%
3464
Development - non refund
-
800
2,774
200
200
-
0.00%
3465
Code appeal
-
-
400
-
-
-
0.00%
3467
PUD amendment
-
-
-
200
200
-
0.00%
Total charges for services
17,144
23,736
38,007
16,625
24,625
8,000
48.12%
GI
THIS PAGE LEFT BLANK INTENTIONALLY
General Fund Revenue Detail - 2019 Budget
Acct 2017 2018 2019 2020 2021 Change from 2020
# Description Actual Actual Actual Budget Request Dollar Percent
Fines and Forfeitures
3510 Ramsey County municipal court
3520 Administrative offenses
3525 False alarm charges
Total fines & forfeitures
Other Revenue
3550 Special assessments
3610 Investment income (charge)
3630 Billboard Lease
3631 Water tower rental
3634 Equipment and space rental
3639 Security
3650 Donations
3651 Donations - K9
3652 Donations - parks
3654 COPS events
3656 Tree sales
3665 Park site permit
3679 Vending machine commissions
3680 Otherrevenue
3685 Insurance reimbursements
3911 Sale of assets
3912 Resale of materials
Total other revenue
Transfers & Debt proceeds
3972 Transfers:
Vehicle & Equip replacemen
DARE fund
Water
Sewer
Storm Water
Street light
3993 Debt proceeds
Total Transfers & Debt
Total
26,275
32,060
42,640
30,000
32,000 2,000 6.67%
185
3,040
2,633
1,000
1,000 - 0.00%
350
700
825
1,000
750 (250)-25.00%
26,810
35,800
46,098
32,000
33,750 1,750 5.47%
3,895
2,123
5,788
3,000
3,000
-
0.00%
127,086
157,074
316,381
110,000
60,000
(50,000)
-45.45%
114,889
122,286
124,754
127,297
129,916
2,619
2.06%
114,950
90,808
94,440
98,217
102,146
3,929
4.00%
1,230
-
-
1,150
-
(1,150)
-100.00%
2,304
4,266
380
-
-
-
0.00%
5,991
12,253
50
-
-
-
0.00%
1,418
1,270
1,425
1,000
1,000
-
0.00%
-
230
-
-
-
-
0.00%
7,150
100
4,540
5,000
5,000
-
0.00%
204
-
-
-
-
-
0.00%
16,071
26,099
22,864
18,500
15,000
(3,500)
-18.92%
-
-
-
100
100
-
0.00%
49,530
29,276
31,695
11,500
15,000
3,500
30.43%
43,634
5,654
35,078
20,000
20,000
-
0.00%
7,075
9,548
1,182
5,000
5,000
-
0.00%
14,195
806
1,301
2,000
2,000
-
0.00%
509,622
461,793
639,878
402,764
358,162
(44,602)
-11.07%
21,600
-
-
24,000
25,000
1,000
4.17%
-
-
-
-
-
-
0.00%
-
78,103
80,446
82,859
85,345
2,486
3.00%
60,058
61,860
80,446
82,859
85,345
2,486
3.00%
7,832
8,067
8,309
8,558
8,815
257
3.00%
21690
2,771
2,854
2,940
3,028
88
2.99%
172,427
175,191
-
-
-
-
0.00%
264,607
325,992
172,055
201,216
207,533
6,317
3.14%
6,776,712 7,245,371 7,715,407 7,513,204 7,409,312 (103,892) -1.38%
0
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
Actual
Actual
Actual
Budget
Request
Dollar
Percent
City Council (100 - 4100):
Personnel services
0100 Salaries, regular
32,999
34,596
34,596
34,596
34,596
-
0.00%
0300 Social Security
1,315
1,338
1,338
2,647
2,647
-
0.00%
0321 PERA
970
1,050
1,050
1,730
1,730
-
0.00%
0500 Workers compensation
135
114
178
196
200
4
2.04%
Total personnel services
35,419
37,098
37,162
39,169
39,173
4
0.01%
Materials & supplies
1600 Supplies, operating
2,372
3,629
1,857
3,500
3,300
(200)
-5.71%
Total materials & supplies
2,372
3,629
1,857
3,500
3,300
(200)
-5.71%
Contractual services
3030 Other professional services
6,491
5,847
6,336
6,200
6,400
200
3.23%
3610 Memberships
5,681
5,716
5,716
5,716
5,716
-
0.00%
3630 Training & conferences
5,070
6,165
6,466
7,000
7,000
-
0.00%
4800 Bonding & insurance
446
448
476
650
650
-
0.00%
Total contractual services
17,688
18,176
18,994
19,566
19,766
200
1.02%
0.00%
Total City Council
55,479
58,903
58,013
62,235
62,239
4
0.01%
20,060
21,805
20,851
23,066
23,066
Advisory Commissions (100-4110):
Materials & supplies
1600 Supplies, operating
-
14
23
200
200
- 0.00%
2100 Books & periodicals
-
-
-
100
100
- 0.00%
Total materials & supplies
-
14
23
300
300
- 0.00%
Contractual services
3030 Other professional services
2,258
3,448
21,906
11,000
10,000
(1,000) -9.09%
3630 Training & conferences
65
107
-
200
200
- 0.00%
3900 Festivities Commission
12,052
11,783
17,450
15,500
15,500
- 0.00%
Total contractual services
14,375
15,338
39,356
26,700
25,700
(1,000) -3.75%
0.00%
Total Advisory Commissions
14,375
15,352
39,379
27,000
26,000
(1,000) -3.70%
Fund: 100 Department: 4100 City Council
Account
Description
2018
2019
2020
2021
Description
1600
Supplies, operating
1,000
600
1,000
1,200
1,300
1,000
1,200
1,300
1,000
1,200
1,100
1,000
Employee awards luncheon (R9275)
Strategic planning sessions
Plaques and gift certificates for employee length -of -service awards
2,600
3,500
3,500
3,300
3030
Other professional services
3,000
6,200
-
6,200
-
6,200
-
6,400
Strategic planning session(s) facilitator
Contractual minutes for Council rings ( $225 x 24 reg, + 3 special)
9,200
6,200
6,200
6,400
3610
Memberships
30
5,686
30
5,686
30
5,686
30
5,686
Mn Mayor's Association
North Metro Mayors
5,716
5,716
5,716
5,716
3630
Conferences
3,600
5,500
7,000
7,000
Council training, LMC conference, LMC meetings/training, RCLLG, Other
3,600
5,500
7,000
7,000
4800
Bonds & insurance
650
650
1 650
650
1 General property & liability
650
650
1 650
1 650
21,766 21,566 23,066 23,066
18.42% -0.92% 6.96% 0.00%
10 yr avg 10 yr avg
18,288 18,881
Fund: 100 Department: 4110
Advisory Commissions
Account Description
2018
2019
2020
2021 Description
1600
Supplies, operating
60
60
60
60
Misc supplies for various commissions.
140
140
140
140
Copies for Charter Commission
200
200
200
200
2100
Books & periodicals
100
100
100
100
Misc periodicals - Comp plan review, Ordinance revisions.
100
100
100
100
3030
Other professional services
500
500
500
500
Misc. consultant services.
1,750
1,750
7,000
6,000
Charter commission legal fees
2,250
2,250
3,500
3,500
Planning Commission and charter meeting minutes
4,500
4,500
11,000
10,000
3630
Training
75
75
75
75
Misc training & conferences.
125
125
125
125
Planning Commissioner training & conferences
200
200
200
200
3900
Festival in the Park
5,500
5,500
7,500
7,500
City Festival in the Park (personnel, supplies, restrooms, stage, tables)
1,500
-
-
-
60th Anniversery
-
4,000
3,000
3,000
Music in the Park (statutory limit is $3,000)
5,000
5,000
5,000
5,000
Fireworks
12,000
14,500
15,500
15,500
17,000 19,500 27,000 26,000
9.68% 14.71% 38.46% -3.70%
10 yr avg 10 yr avg
13,620 15,130
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
Actual
Actual
Actual
Budget
Request
Dollar
Percent
Office of the City Administrator (100 - 4130):
Personnel services
0100
Salaries, regular
209,967
198,144
207,990
193,435
206,345
12,910
6.67%
0110
Salaries, over -time
-
-
-
923
1,004
81
8.78%
0150
Salaries, part-time
10,885
30,293
34,587
24,120
32,458
8,338
34.57%
0300
Social Security
14,606
16,194
16,746
15,879
17,512
1,633
10.28%
0321
PERA
11,822
7,404
6,558
13,759
14,733
974
7.08%
0400
Group insurance
20,364
26,171
30,398
27,027
27,729
702
2.60%
0500
Workers compensation
1,321
1,082
1,445
1,594
1,771
177
11.10%
Total personnel services
268,965
279,288
297,724
276,737
301,552
24,815
8.97%
Materials & supplies
1230
Supplies, equipment
526
1,413
1,081
1,200
1,200
- 0.00%
1600
Supplies, operating
349
-
-
75
75
- 0.00%
2100
Books & periodicals
-
118
-
35
35
- 0.00%
Total materials & supplies
875
1,531
1,081
1,310
1,310
- 0.00%
Contractual services
3030
Other professional services
41,164
-
290
-
-
- 0.00%
3100
Communications
1,350
891
400
1,300
1,300
- 0.00%
3610
Memberships
245
1,468
956
1,240
1,610
370 29.84%
3630
Training & conferences
1,549
3,212
4,329
3,750
4,650
900 24.00%
3800
Mileage
190
492
335
300
300
- 0.00%
Total contractual services
44,498
6,063
6,310
6,590
7,860
1,270 19.27%
Total City Administrator 314,338 286,882 305,115 284,637 310,722 26,085 9.16%
45,373 7,594 7,391 7,900 9,170
Elections (100 - 4140):
Contractual services
3030 Other professional services 32,575 33,460 26,954 36,504 36,265 (239) -0.65%
Total contractual services 32,575 33,460 26,954 36,504 36,265 (239) -0.65%
7030 Capital outlays - - - - - - 0.00%
Total Elections 32,575 33,460 26,954 36,504 36,265 (239) -0.65%
9
Fund: 100 Department: 4130
Office of the City Administrator
Account Description
2018
2019
2020
2021 Description
1230
Supplies, equipment < $5000
1,200
1,200
1,200
1,200
Equipment and phones under the $5,000 capitalization threshold
1,200
1,200
1,200
1,200
1600
Supplies, Operating
75
75
75
75
Miscellaneous supplies
75
75
75
75
2100
Books & Periodicals
35
35
35
35
Miscellaneous reference books
35
35
35
35
3100
Communications
1,300
1,300
1,300
1,300
Cell phone service (2) employees
1,300
1,300
1,300
1,300
3610
Memberships
50
50
50
50
MAMA - (Administrator) Metro Area Manager's Association
1,100
1,100
-
-
ICMA - International City Manager's Association
150
150
150
150
Mn City County Managers Association
-
-
-
210
Society for Human Resource Managers (SHRM)
-
-
110
International Institute of Municipal Clerks (1IMC)
-
1,000
1,000
1,000
New Brighton/Mounds View Rotary Club dues (administrator)
40
40
40
90
Municipal Clerks & Finance Officers Association (MCFOA)(2)
1,340
2,340
1,240
1,610
3630
Training & conferences
100
100
100
100
MAMA meetings
500
500
650
650
LMC / miscellaneous training
100
100
100
100
Chamber lunches
1,000
1,000
1,000
1,000
LMC annual conference
-
-
900
1,800
MN Clerks and Finance Officers Annual Conference (MCFOA)(2)
850
850
900
900
Mn City County Managers Assoc conference
100
100
100
100
Mn Clerks and Finance Officers Association (MCFOA) institute training
2,650
2,650
3,750
4,650
3800
Mileage
375
300
300
300
Miscellaneous mileage @ IRS rate.
375
300
300
300
6,975 7,900 7,900 9,170
-31.45% 13.26% 0.00% 16.08%
10 yr avg 10 yr avg
6,697 6,752
Fund: 100 Department: 4140
Account Description 2018 2019
2020 2021
Description
3030
Other professional services
22,000
22,332
23,004
31,265
Ramsey County elections contract ($7,816 per quarter)
-
-
9,000
-
Special election (2020 state primary election)
2,500
4,500
4,500
5,000
Voting equip. maint. Costs (2019 - $4,479 due to early voting)
24,500
26,832
36,504
36,265
24,500 26,832 36,504 36,265
-30.00% 9.52% 36.05% -0.65%
10 yr avg 10 yr avg
31,901 35,026
10
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
Actual
Actual
Actual
Budget
Request
Dollar
Percent
Finance (100 - 4150):
Personnel services
0100 Salaries, regular
190,826
195,824
195,513
202,975
209,018
6,043
2.98%
0300 Social Security
13,387
13,161
13,411
15,291
15,749
458
3.00%
0321 PERA
14,006
14,081
14,466
14,991
15,440
449
3.00%
0400 Group insurance
22,858
23,636
28,202
28,717
29,404
687
2.39%
0500 Workers compensation
1,263
1,098
1,317
1,655
1,718
63
3.81%
Subtotal
242,340
247,800
252,909
263,629
271,329
7,700
2.92%
Materials & supplies
1230 Supplies, equipment
95 98 750 1,000
900
(100)-10.00%
1600 Supplies, operating
- - 11 50
50
- 0.00%
2100 Books & periodicals
170 144 112 300
200
(100)-33.33%
Subtotal
265 242 873 1,350
1,150
(200)-14.81%
Contractual services
3030
Other professional
9,671
9,842
10,048
9,654
9,835
181 1.87%
3100
Communications
480
480
600
600
600
- 0.00%
3430
Printing
404
1,108
732
700
700
- 0.00%
3610
Memberships
1,015
1,015
1,035
1,160
1,180
20 1.72%
3630
Training
2,326
2,511
3,076
3,400
3,400
- 0.00%
5130
Repairs & maint., equipment
5,073
5,327
5,593
6,269
6,583
314 5.01%
Subtotal
18,969
20,283
21,084
21,783
22,298
515 2.36%
Total Financial Services 261,574 268,325 274,866 286,762 294,777 8,015 2.80%
11
Fund: 100 Department: 4150
Account Description
2018
2019
2020 2021
Description
1230
Supplies, equitpment < $5000
175
900
1,000
900
equip. under the $5,000 capitalization threshold (phone up to $800)
175
900
1,000
900
1600
Supplies, operating
75
50
50
50
Misc supplies - planners, plaques, folders, files, etc.
75
50
50
50
2100
Books & periodicals
350
300
300
200
Misc computer & finance books & periodicals
350
300
1 300
1 200
3030
Other professional services
1 9,185
9,368
1 9,034
1 9,215
26% of audit (2019 - $34,065, 2020 - $34,745, 2021 - $35,440)
435
435
460
460
GFOA financial reporting fee
60
60
60
60
Safety deposit box rental
100
100
100
100
Ramsey County overlapping debt, principal taxpayer reports
9,780
9,963
9,654
9,835
3100
Communications
480
600
600
600
cell phone ($50 month)
480
600
600
600
3430
Printing
350
350
350
350
Accts Payable & payroll checks & envelopes
350
350
350
350
Invoices, receipts, & bank deposit slips
700
700
700
700
3610
Memberships
370
370
400
400
Government Finance Officer's Association (GFOA)
120
120
120
140
Mn GFOA (2)
260
270
300
300
AICPA Am. Institute of Certified Public Accts
290
310
340
340
MNCPA Mn Society of Certified Public Accountants
1,040
1,070
1,160
1,180
3630
Training & conferences
50
50
50
50
Mn GFOA monthly meetings
2,000
2,000
2,000
2,000
Seminars & training
-
-
-
-
GFOA National conference (Defer)($2800)
700
700
1,000
1,000
Accounting and software training
300
300
350
350
Mileage
3,050
1 3,050
1 3,400
3,400
5130
Equipment repairs
5,685
5,970
6,269
6,583
40% software support chgs. (30% each in Water, Sewer)(5% increase)
5,685
5,970
6,269
6,583
21,335 22,603 23,133 23,448
3.42% 5.94% 2.34% 1.36%
10 yr avg 10 yr avg
19,737 20,330
12
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
Actual
Actual
Actual
Budget
Request
Dollar Percent
Central Services (100 - 4160):
Materials & supplies
1110 Stationery
508
4,349
1,122
750
750
- 0.00%
1120 Copy materials
1,501
831
880
1,500
1,500
- 0.00%
1230 Supplies, equipment
20,230
23,319
18,160
24,000
25,000
1,000 4.17%
1600 Supplies, operating
12,429
7,769
10,240
12,500
12,500
- 0.00%
2100 Books & periodicals
169
169
169
340
340
- 0.00%
Total materials & supplies
34,837
36,437
30,571
39,090
40,090
1,000 2.56%
Contractual services
3010
General legal
41,551
49,492
65,124
50,000
50,000
-
0.00%
3030
Other professional services
38,524
31,704
20,956
24,020
23,260
(760)
-3.16%
3100
Telephone
1,816
1,902
2,021
2,200
2,200
-
0.00%
3300
Postage
6,186
4,218
5,166
6,500
6,500
-
0.00%
3410
Legal notices
3,441
1,938
2,738
2,600
2,600
-
0.00%
3420
Advertising
692
1,482
191
2,500
2,500
-
0.00%
3430
Printing
9,788
10,164
11,018
12,600
12,600
-
0.00%
3610
Memberships
20,226
19,776
19,344
18,353
18,353
-
0.00%
3630
Training & conferences
1,027
2,368
27,732
17,500
17,500
-
0.00%
4010
Rental, equipment
1,510
2,453
1,820
2,050
2,050
-
0.00%
4800
Insurance & bonds
30,659
12,644
13,314
18,000
18,000
-
0.00%
5100
Repairs & maint, computers
69,149
87,032
98,029
109,483
116,306
6,823
6.23%
5130
Repairs, equipment
-
-
100
600
500
(100)
-16.67%
Total contractual services
224,569
225,173
267,553
266,406
272,369
5,963
2.24%
Total central services 259,406 261,610 298,124 305,496 312,459 6,963 2.28%
13
Fund: 100 Department: 4160
Central Services
Account
Description
2018
2019
2020
2021
Description
1110
Stationery
750
750
750
750
Envelopes, labels, letterhead, etc.
750
750
750
750
1120
Copy materials
1,500
1,500
1,500
1,500
Copy paper
1,500
1,500
1,500
1,500
1230
Supplies, equipment < $5000
22,391
23,000
24,000
25,000
Comp & security equip under $5,000, pc's, software, switches, cameras....
22,391
23,000
24,000
25,000
Replace pc's @ $800 4 yr replacement cycle
1600
Supplies, operating
14,000
14,000
12,000
12,000
Toner, rug service, paper, pens, staples, desk supplies, etc.
500
500
500
500
Misc operating supplies
14,500
14,500
12,500
12,500
2100
Books & periodicals
150
150
150
150
Employment handbooks/publications
190
190
190
190
Star Tribune - $190
340
340
340
340
3010
General legal
24,000
24,000
24,000
24,000
Retainer for legal services
20,000
20 000
26 000
26,000
Legal fees outside scope of retainer.
44,000
44,000
50,000
50,000
3030
Other professional services
12,000
6,000
6,000
6,000
General labor assistance
-
-
-
4,500
Federal Single Audit CARES Act Grant (2021 only)
-
-
3,000
1,500
Laserfiche assistance
3,100
3,100
3,100
3,000
Western Bank monthly fees
400
400
400
400
US Bank positive pay service
1,200
1,200
1,200
1,800
Section 125 (flex spending plan) & COBRA administration
-
-
4,000
-
Actuary services for GASB 45/78 (every 2 years)
-
-
1,800
400
Codification service
2,000
2,000
2,000
2,000
Human resources items
2,400
2,520
2,520
3,660
Web hosting (Revize) (5% annual increase)($2760 + $900 forms)
21,100
15,220
24,020
23,260
3100
Telephone
2,200
2,200
2,200
2,200
Basic telephone (analog for alarms)
2,200
2,200
2,200
2,200
3300
Postage
300
300
200
200
Courier charges (delivery services)
7,500
7,500
6,300
6,300
General postage includes PW mailings for street projects.
7,800
7,800
6,500
6,500
3410
Legal notices
900
900
900
900
Truth in taxation notices and Ramsey County fees.
2,100
2,100
1,700
1,700
Legal notices and legal publications.
3,000
3,000
2,600
2,600
3420
Advertising
2,500
2,500
2,500
2,500
Job opening advertisements for vacant positions
2,500
2,500
2,500
2,500
3430
Printing
12,000
12,000
12,000
12,000
4 newsletters and postage, YMCA in Comm Ctr Fund.
200
200
200
200
Miscellaneous printing
400
400
400
400
City guides, directories & miscellaneous
12,600
12,600
12,600
12,600
3610
Memberships
625
625
625
625
Ramsey County League of Local Governments (RCLLG)
2,850
2,850
-
-
I-35WCorridor Coalition
5,097
5,115
5,243
5,243
Metro Cities (0.35% increase for 2019)
12,180
12,180
12,485
12,485
League of Mn Cities (No increase 2018, 2019)
20,752
20,770
18,353
18,353
3630
Training & conferences
1,000
1,000
1,000
1,000
League training & seminars
-
-
1,500
1,500
Laserfiche training and certification
-
1,500
Gallup Team Grid Software (annual)
5,300
Gallup Training
2,600
Strength Finder assessment
20,000
14,000
10,000
1,600
Staff development training
-
-
4,000
3,000
Administrator 360 review (break out)
800
800
800
800
OSHA and blood bome pathogen training
200
200
200
200
Information technology training
22,000
16,000
17,500
17,500
Misc
4010
Rental, equipment
150
150
150
150
1,900
1,900
1,900
1,900
Postage machine and scale rental
2,050
2,050
2,050
2,050
4800
Bonding & insurance
15,000
15,000
15,000
15,000
Insurance policy premiums
3,000
3,000
3,000
3,000
Allowance for insurance policy deductibles
18,000
1 18,000
18,000
1 18,000
5100
Repairs, computer
72,100
80,305
88,691
93,126
Computer, phone, network & technology assistance - City of Roseville
2,688
2,755
4,611
5,999
Laserfiche annual maintenance and storage
-
1,280
1,410
1,410
Adobe annual license (12@$52, 1@$786)
1,603
1,603
1,771
1,771
Denial of Service protection (1.687% of $105,000)
6,000
6,000
8,000
9,000
Computer, printer, and networks repairs.
4,000
4,000
5,000
5,000.
Copier maintenance + overages
86,391
95,943
109,483
116,306
5130
Repairs, equipment
600
600
600
500
Postage meter, copy machine, fax, misc.
600
600
600
500
282,474 280,773 305,496 312,459
10.49% -0.60% 8.81% 2.28%
10 yr avg 10 yr avg
246,286 253,027
148,729
14
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
Actual
Actual
Actual
Budget
Request
Dollar
Percent
Community Development (100 - 4180):
Personnel services
0100
Salaries, regular
225,355
287,739
313,634
323,856
329,375
5,519
1.70%
O110
Overtime, regular
99
375
-
749
768
19
2.54%
0150
Salaries, part time
293
-
-
-
-
-
0.00%
0300
Social Security
16,875
21,237
23,226
24,832
21,202
(3,630)
-14.62%
0321
PERA
16,261
21,112
22,996
24,346
31,431
7,085
29.10%
0400
Group insurance
19,315
30,106
29,224
40,260
49,020
8,760
21.76%
0500
Workers comp
1,434
1,311
1,924
2,389
2,446
57
2.39%
0600
Unemployment
654
1,666
-
-
-
-
0.00%
Total personnel services
280,286
363,546
391,004
416,432
434,242
17,810
4.28%
Materials & supplies
1230
Supplies, equipment
125
1,269
355
500
500
-
0.00%
1600
Supplies, operating
143
578
246
1,400
700
(700)
-50.00%
1700
Motor fuels & lubricants
691
1,421
1,093
1,650
1,380
(270)
-16.36%
2100
Books & periodicals
199
112
-
725
800
75
10.34%
2400
Uniforms
66
215
89
450
450
-
0.00%
Total materials & supplies
1,224
3,595
1,783
4,725
3,830
(895)
-18.94%
Contractual services
3030
Other professional
24,215
60,076
38,466
28,860
23,930
(4,930)
-17.08%
3040
Consultants, development review
13,481
435
1,794
3,000
3,000
-
0.00%
3100
Telephone
1,375
1,956
2,393
2,568
2,568
-
0.00%
3430
Printing
-
1,183
-
900
900
-
0.00%
3610
Memberships
1,658
857
1,169
1,460
1,500
40
2.74%
3630
Training and conferences
1,945
3,504
5,058
4,620
6,970
2,350
50.87%
3800
Mileage
81
-
9
100
100
-
0.00%
Total contractual services
42,755
68,011
48,889
41,508
38,968
(2,540)
-6.12%
Total Community Development 324,265 435,152 441,676 462,665 477,040 14,375 3.11%
15
Fund: 100 Department: 4180
Community Development
Account
Description
2018
2019
2020
2021
Description
1230
Supplies, equipment < $5000
500
500
500
500
Miscellaneous equipment & computer peripherals
500
500
500
500
1600
Supplies, operating
100
600
600
500
Presentation supplies
-
600
600
-
ARC GIS License
200
200
200
200
Office supplies
300
1,400
1,400
700
1700
Motor fuels & lubs
2,000
1,560
1,650
1,380
Unleaded fuel: 600 gallons @ $2.30 (Gas for Comm Devlopment)
2,000
1,560
1,650
1,380
2100
Books & periodicals
100
450
450
500
Reference materials
100
100
100
300
Intl. Code Council Manuals and Code Updates
175
175
175
-
Manuals, pamphlets, etc.
375
725
725
800
2400
Uniforms
200
300
450
450
Clothing for inspections staff
200
300
450
450
3030
Other professional
1,300
1,300
1,300
1,300
Ramsey County JPA (geographic information system)
5,080
5,080
5,080
5,235
Permit Works system annual software support (includes busi. lic. mod)
-
4,995
4,995
-
Permit Works code end. module (one-time)(annual maintenance $1,495)
-
1,495
1,495
1,540
Permit Works code enforcement module software support
1,020
1,990
1,990
1,855
Permit works mobile inspector (2)
-
1,500
-
-
Permit works implementation and training
500
500
500
500
Filing fees (Ramsey County increased fees from $29 to $48)
2,306
-
-
-
Comcate Code Enforcement Mgr license (5% annual)
1,200
-
-
-
Comcate mobile access (5% annual)
500
500
500
500
GIS assistance
5,000
1,000
1,000
1,000
Consulting Building Official services
-
-
8,000
8,000
Consulting Code Enforcement SBM employee (2 days wk x 10 months)
44,800
20,000
-
-
Comp plan assistance (carryover)
4,000
4,000
4,000
4,000
Abatements of nuisance properties
65,706
42,360
28,860
23,930
3040
Consulting - Development
750
750
750
750
Environmental reviews
Review (reimbursable)
750
750
750
750
City attorney services
750
750
750
750
Development case reviews
750
750
750
750
Engineering services
3,000
3,000
3,000
3,000
3100
Telephone
1,000
1,823
1,608
1,608
Verizon Cell Accounts (2) for inspectors, Reimb. Director $50/mo
421
841
960
960
network cards for blding. Insp. and code enforcement (2 cards @ $40)
1,421
2,664
2,568
2,568
3430
Printing
900
900
900
900
Forms, flyers, etc.
900
900
900
900
3610
Memberships
265
320
320
320
American Planning Association (APA) - National (1)
50
50
50
50
American Planning Association (APA-MN) - State (1)
135
155
155
155
American Institute of Certified Planners (AICP)
300
350
350
350
Sensible Land Use Coalition (monthly lunches (6 @ $58)
-
200
200
200
Assoc. of MN Building Officials (2)
140
140
140
140
International Code Council (ICC)
100
100
100
100
1 OK Lakes Chapter of ICC
105
-
-
-
MN Assoc. Housing Code Officials (MAHCO)
105
105
105
105
MN Building Permit Technicians Association (MBPTA)
40
40
80
Fire Marshal's Assoc. of MN (2)
1,200
1,460
1,460
1,500
3630
Training & conferences
850
850
850
850
APA state conference (one attendee)
225
400
400
400
ICC code seminars
-
1,200
1,200
-
Tuition reimbursement
-
600
600
600
Leadership Growth
300
400
400
400
Other software training
-
-
-
550
Fire Inspector 11 training
-
-
-
3,000
Building Inspection Technology Certificate
950
1,170
1,170
1,170
Other staff training & seminars
2,325
4,620
4,620
6,970
3800
Mileage
100
100
100
100
Misc. use of personal automobiles
100
100
100
100
78,027 59,589 46,233 42,798
95.90%-23.63%-22.41% -7.43%
10 yr avg 10 yr avg
36,688 38,440
16
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
Actual
Actual
Actual
Budget
Request
Dollar
Percent
Police (100 - 4200):
Personnel services:
0100
Salaries, regular
1,656,857
1,771,402
1,955,445
1,976,015
1,997,152
21,137
1.07%
0110
Overtime
108,971
122,299
116,105
76,229
95,816
19,587
25.69%
0150
Salaries, part-time
5,034
1,007
-
-
-
-
0.00%
0300
Social Security
31,259
32,650
32,805
35,674
36,743
1,069
3.00%
0321
PERA
268,652
290,392
330,848
353,510
359,931
6,421
1.82%
0400
Group insurance
254,141
276,573
287,279
304,260
312,060
7,800
2.56%
0500
Workers compensation
65,080
60,414
89,376
114,658
159,476
44,818
39.09%
Total personnel services
2,389,994
2,554,737
2,811,858
2,860,346
2,961,178
100,832
3.53%
Materials & Supplies
1210
Supplies, buildings & grounds
345
-
-
-
-
- 0.00%
1230
Supplies, equipment
8,941
14,785
7,083
6,100
6,100
- 0.00%
1600
Supplies, operating
9,824
11,556
10,976
10,700
10,700
- 0.00%
1700
Motor, fuels & lubricants
30,915
40,987
33,828
43,250
37,030
(6,220)-14.38%
2100
Books & periodicals
217
70
185
300
300
- 0.00%
2400
Uniforms & clothing
18,761
23,534
22,140
22,520
22,940
420 1.87%
Total materials & supplies
69,003
90,932
74,212
82,870
77,070
(5,800) -7.00%
Contractual services
3020
Legal, prosecuting attorney
74,136
73,500
73,500
75,000
75,000
-
0.00%
3030
Other professional services
2,456
7,150
4,263
3,690
4,850
1,160
31.44%
3050
Dispatching
107,131
106,714
94,793
96,808
102,053
5,245
5.42%
3055
Information systems fees
2,055
2,550
2,830
4,955
4,955
-
0.00%
3070
COPS events
6,498
5,243
9,332
6,000
6,000
-
0.00%
3080
Veternarian services
586
2,179
2,685
2,000
2,000
-
0.00%
3100
Telephone
6,656
10,653
12,373
18,590
18,590
-
0.00%
3210
Electricity
356
422
436
320
450
130
40.63%
3430
Printing
115
-
108
400
400
-
0.00%
3610
Memberships
1,845
887
2,045
1,656
1,656
-
0.00%
3630
Training
15,813
14,391
20,574
22,770
31,870
9,100
39.96%
4010
Rental, equipment
445
-
-
-
-
-
0.00%
4800
Insurance & bonds
81,179
40,297
147,549
59,500
59,500
-
0.00%
5100
Technology maintenance
52,236
55,109
64,339
86,650
89,473
2,823
3.26%
5130
Maintenance, equipment
4,260
5,026
4,673
7,840
7,840
-
0.00%
Total contractual services
355,767
324,121
439,500
386,179
404,637
18,458
4.78%
Total police 2,814,764 2,969,790 3,325,570 3,329,395 3,442,885 113,490 3.41%
17
Fund: 100 Department: 4200
Police
Account Description 2018 2019 2020
2021 Description
1230
Supplies, equipment < $5000
3,000
3,000
3,000
3,000
Miscellaneous office equipment
800
800
800
800
Alco-sensor portable breath test (PBT's) ($800 each)
9,300
2,300
2,300
2,300
light bar $2,300
13,100
6,100
6,100
6,100
1600
Supplies, operating
3,000
3,000
3,000
3,000
Photo print supplies, fire extinguishers, gloves, inkjet cartridges, toner, etc.
1,200
1,200
1,200
1,200
K9 Food
500
500
500
500
Portable radio batteries (10) @ $50
5,000
6,000
6,000
6,000
Batteries, breathalyzer parts, DVD's & CD's, disinfectant, simulation ammo
ammunition, crime scene tape, emergency blankets, etc.
9,700
10,700
10,700
10,700
1700
Motor, fuels, & lubs -
35,250
36,660
41,600
35,650
Unleaded gas 15,500 gallons @ $2.30/gal.
1,500
1,560
1,650
1,380
K9 take home car gas 600 gallons @ $2.30
36,750
38,220
43,250
37,030
2100
Books & periodicals
300
300
300
300
Traf, law, crim. law, HR, employ. law, school year books, & misc. books
300
300
300
300
2400
Uniforms & clothing
775
775
800
820
Chief
775
775
800
820
Deputy Chief
4,000
4,000
4,000
4,000
Initial officer set-ups replacing up to two retiring officers
13,190
14,800
15,200
15,580
16 officers @ $820, 3 sgts @ $820 - 2020 ($840-2021, $860-2022)
1,080
720
720
720
Admin. assistant, Records tech, 2@$360
1,000
1,000
1,000
1 1,000
Traffic vests, Taser holsters, & misc items
20,820
22,070
22,520
22,940
3020
Legal, prosecuting attorney
78,690
75,000
75,000
75,000
Retainer ($6,125 per month)(misc charges $1,500)
78,690
75,000
75,000
75,000
3030
Other professional services
900
900
900
900
Tobacco compliance project
150
150
150
150
Hazardous material disposal fee
1,400
1,400
1,400
1,400
Lab fees, blood tests, physical tests, video, misc.
240
240
240
1,400
Automated Pawn service
1,000
1,000
1,000
1 1,000
Civil Service and medical testing for new officers
3,690
3,690
3,690
4,850
3050
Dispatching
106,714
94,793
96,808
102,053
Ramsey County dispatching (5% estimated increase)
106,714
94,793
96,808
102,053
3055
Informational systems fees
2,080
2,080
2,080
2,080
State service fee - CJDN ($510 per quarter)
2,350
2,350
2,350
2,350
BCA connectivity charge thru Ramsey Cty for CAD
525
525
525
525
IACP.net ($525 annual)
4,955
4,955
4,955
4,955
3070
COPS events
6,000
6,000
6,000
6,000
NNO, town hall meeting, child ID, stickers, shop, bowl, other outreach
6,000
6,000
6,000
6,000
3080
Veterinarian services
1,000
1,000
1,000
1,000
Veterinary impound services
1,000
1,000
1,000
1,000
K9 vet services
2,000
2,000
2,000
2,000
3100
Telephone
5,100
5,875
12,348
12,348
Cell phones (increase from 14 to 21 phones$49 per)(all smart)
3,782
4,202
6,242
6,242
Air cards for squads CAD (13) at $40.01 per month
8,882
10,077
18,590
18,590
3210
Electricity
320
320
320
450
Civil defense siren's electricity
320
320
320
450
THIS PAGE LEFT BLANK INTENTIONALLY
19
Fund: 100 Department: 4200 Police
Account
Description
2018
2019
2020
2021
Description
3430
Printing
400
400
400
400
Dept manual, Emergency management manual, business cards,
400
400
400
400
3610
Memberships
75
75
75
75
Tri-County Investigator Association
45
45
45
45
Mn Crime Prevention Association
420
420
420
420
Mn Police chiefs
150
150
150
150
IACP (International Association of Chief of Police)
36
36
36
36
MN Sex Crime Investigators Assoc.
30
30
30
30
Natl. Assoc. School Resource Officers
200
200
200
200
K9 memberships
200
-
-
-
Notary commission (3 year due in 2021)($120+$20)
630
630
630
630
POST license reimbursement 7 @ $90
35
35
35
35
Prof. Law Enforcement Admin. Assoc.
35
35
35
35
National Association of Town Watch
1,856
1,656
1,656
1,656
3630
Training
710
710
710
710
MN Chiefs conference 2@$355
400
400
400
400
BCA/CJDN training (new records tech)
450
450
450
450
Intox certification (6@$75)
1,000
1,000
1,000
1,500
Range Rental
400
400
400
400
MN Sex Crimes Investigators Assoc Conference
2,000
2,000
2,000
2,000
Tuition reimbursement
3,000
3,000
3,000
3,000
Supervisor training
-
-
-
9,400
New K9 (If the foundation does not fund)
2,800
2,800
2,800
2,000
K9 training
600
600
600
600
Emergency Management training
4,000
5,000
5,000
5,000
Employee development courses
-
4,000
4,000
4,000
Ramsey County SWAT Training and Equipment (New for 2019)
1,615
1,615
1,615
1,615
Patrol on-line program
795
795
795
795
Post training for officers at Century College (1 officers)
17,770
22,770
22,770
31,870
4800
Insurance & bonds
25,000
25,000
25,000
25,000
Liability and automotive insurance
14,500
14,500
14,500
14,500
Insurance per MN Statute 299A.465 (disability pension eligible employees)
15,000
20,000
20,000
20,000
Allowance for insurance policy deductibles
54,500
59,500
59,500
59,500
5100
Technology - maintenance
2,000
-
-
-
Computer network & technology assistance - Roseville (consolidated below)
agreements & support
1,000
1,000
1,000
1,000
Copier maintenance + overages
4,000
4,000
4,000
2,000
Automatic License plate reader maintenance
2,500
2,500
2,500
2,500
Taser Maintenance
2,500
2,500
5,000
5,000
Watch Guard body camera maintenance
2,000
2,000
2,500
2,500
Body Camera Server maintenance
5,185
7,345
7,396
9,582
Milestone video maintenance and licenses
3,777
3,777
5,552
5,253
NetMotion 2 factor authentication
313
313
362
380
CAD interface (Zuercher)(5%)($344 - 2019)
17,380
30,044
33,598
35,278
IT support for squad computers and other technology (Roseville)
21,373
23,564
24,742
25,980
Operating costs of police records mgt system and ticket writer (5%)
62,028
77,043
86,650
89,473
5130
Repairs, equipment
2,579
2,579
2,579
2,579
Misc. equipment repair - defibs, cameras, recorders, fax, printers.
800
800
800
800
Fire extinguisher recharging and inspection
1,000
1,000
1,000
1,000
Civil Defense siren repair & maint. (all 3 have been upgraded 17, 18)
2,000
2,000
2,000
2,000
Radio repair (one-time reprogramming fee $50)
1,461
1,461
1,461
1,461
800 M14Z radio licenses fees 39 @ 3.12 per month
7,840
7,840
7,840
7,840
436,315 443,434 469,049 481,707
5.87% 1.63% 5.78% 2.70%
20
2021 Budget Summary
2017 2018 2019 2020 2021 Change from 2020
Actual Actual Actual Budget Request Dollar Percent
Fire (100 - 4210):
Contractual services
3030 Fire inspection services
125
6,725
6,175
2,000
2,000
- 0.00%
3032 Contractual fire services
379,164
420,148
451,352
464,451
461,824
(2,627) -0.57%
3050 Dispatching
7,449
5,000
10,455
5,305
5,465
160 3.02%
Total contractual services
386,738
431,873
467,982
471,756
469,289
(2,467) -0.52%
Capital outlays:
7040 Vehicles & equipment 213,082 240,227 59,761 77,430 7,560 (69,870)-90.24%
Total capital outlays 213,082 240,227 59,761 77,430 7,560 (69,870)-90.24%
Debt Service:
8010 Principal 85,214 91,054 133,793 144,783 144,150 (633) -0.44%
8020 Interest 153 39,069 32,319 18,255 14,222 (4,033)-22.09%
Total debt service 85,367 130,123 166,112 163,038 158,372 (4,666) -2.86%
Total Fire 685,187 802,223 693,855 712,224 635,221 (77,003)-10.81%
2013 Fire Improvement Refunding Bonds will be retired in 2025
2017 Equipment Certificates will be retired in 2022
2018 Equipment Certificates will be retired in 2023
21
Fund: 100 Department: 4210
Account Description
2018
2019
2020
2021
Description
3030
Fire inspection services
15,500
2,000
2,000
2,000
Contractual fee for Fire Marshalling services (SBM)
15,500
2,000
2,000
2,000
3032
Contractual fire services
423,393
451,351
464,451
461,824
Share joint fire dept. costs (18-16.158, 19-16.373, 20-15.998, 21-15.xxx)
423,393
451,351
464,451
461,824
3050
Dispatching
5,000
5,150
5,305
5,465
Anoka County dispatching fee R8810 annual 3% increases
5,000
5,150
5,305
1 5,465
7040
Capital, vehicles & equipment
65,036
59,761
77,430
7,560
Share of joint fire department's capital costs
65,036
59,761
77,430
7,560
8010
8020
Principal - Fire bond - Blaine
Principal - Equip Certs - SLP
Principal - Equip Certs - Blaine
Interest - Fire bond - Blaine
Interest - Equip Certs - SLP
Interest - Equip Certs - Blaine
75,135
-
-
12,127
7,192
76,954
34,384
31,928
11,527
4,348
6,975
76,791
35,196
32,796
9,759
3,240
1 5,256
75,950
34,875
33,325
7,967
2,116
4,139
15.500% of prin pymt on 2013 refunding Fire bonds
15.500% of prin pymt on 2017 Equip Certs
15.500% of prin pymt on 2018 Equip Certs
15.500% of int pymt on 2013 refunding Fire bonds
15.500% of int pymt on 2017 Equip Certs
15.500% of int pymt on 2018 Equip Certs
94,454
166,116
1 163,038
158,372
Using 15.500%
603,383 684,378 712,224 635,221
6.38% 13.42% 4.07%-10.81%
22
2021 Budget Summary
2017 2018 2019 2020 2021 Change from 2020
Actual Actual Actual Budeet Request Dollar Percent
Recreation (100 - 4350):
Contractual services:
3036 Contractual recreation 107,987
122,927
124,843
133,271
- (133,271)
-100.00%
4800 Bonding & insurance 1,084
1,034
1,097
1,500
- (1,500)
-100.00%
Total contractual services 109,071
123,961
125,940
134,771
- (134,771)
-100.00%
Total Recreation 109,071
123,961
125,940
134,771
- (134,771)
-100.00%
23
Fund: 100 Department: 4350
Recreation
Account
Description
2018
2019
2020
2021
Description
3036
Contractual recreation
110,349
7,000
114,542
6,000
127,271
6,000
YMCA Mgt contract (42% of $311,512)*(est. inflation + 1.3%)(use 2.8%)
Ice Skating supervision
117,349
120,542
133,271
rMoo—
Bonding & insurance
1,500
1,500
1,500
Insurance & bonding cost.
1,500
1,500
1,500
118,849 122,042 134,771
2.91% 2.69% 10.43%-100.00%
10 yr avg 10 yr avg
114,019 114,936
24
2021 Budget Summary
2017 2018 2019 2020 2021 Change from 2020
Actual Actual Actual Budeet Request Dollar Percent
Parks Maintenance (100 - 4360):
Personnel services
0100
Salaries, regular
122,664
109,413
130,553
193,104
207,675
14,571
7.55%
0110
Overtime, regular
12,486
10,213
14,277
8,442
8,820
378
4.48%
0150
Salaries, part-time
22,025
18,353
25,933
33,180
33,180
-
0.00%
0300
Social Security
11,758
10,386
12,943
17,957
19,100
1,143
6.37%
0321
PERA
9,445
8,550
10,627
15,114
16,237
1,123
7.43%
0400
Group insurance
11,821
16,732
21,992
36,993
37,524
531
1.44%
0500
Workers compensation
7,915
6,642
9,261
15,088
16,284
1,196
7.93%
Total personnel services
198,114
180,289
225,586
319,878
338,820
18,942
5.92%
Materials & supplies:
1210
Supplies, bldgs & grnds
5,876
9,626
12,955
12,600
12,600
- 0.00%
1220
Supplies, vehicles & mowers
367
2,324
4,611
6,500
6,500
- 0.00%
1230
Supplies, equipment
4,114
3,019
13,572
6,850
6,850
- 0.00%
1600
Supplies, operating
6,391
11,269
6,774
11,000
11,000
- 0.00%
1700
Motor fuels & lubs
4,819
9,391
6,761
8,975
7,670
(1,305)-14.54%
2400
Uniforms & clothing
1,299
1,405
1,238
1,050
1,050
- 0.00%
2410
Mats & towels
537
610
608
728
728
- 0.00%
Total materials & supplies
23,403
37,644
46,519
47,703
46,398
(1,305) -2.74%
Contractual services:
3030
Other professional services
8,670
9,367
10,001
10,140
10,260
120 1.18%
3100
Telephone
1,363
1,443
1,409
2,056
2,056
- 0.00%
3200
Water & sewer
3,091
5,913
7,734
6,500
6,500
- 0.00%
3210
Electricity
8,435
9,077
9,849
12,000
12,000
- 0.00%
3220
Natural gas
4,306
5,531
6,144
4,800
4,800
- 0.00%
3610
Memberships
60
10
-
50
50
- 0.00%
3630
Training & conferences
386
1,351
2,395
2,520
2,520
- 0.00%
3900
Grants & subsidies
11,500
11,500
11,500
11,500
11,500
- 0.00%
4010
Rental, equipment
102
-
1,195
2,000
2,000
- 0.00%
4030
Portable restrooms
7,122
5,178
5,354
5,500
5,500
- 0.00%
4800
Bonding & insurance
10,322
10,346
10,974
15,000
15,000
- 0.00%
5110
Repairs, bldg & grounds
3,209
9,262
3,769
9,690
9,690
- 0.00%
Total contractual services
58,566
68,978
70,324
81,756
81,876
120 0.15%
Total Parks 280,083 286,911 342,429 449,337 467,094 17,757 3.95%
81,969 106,622 116,843 129,459 128,274
25
Fund: 100 Department: 4360
Parks
Account Description
2018
2019
2020 2021 Description
1210
Supplies, bldgs & grounds
200
200
200
200
Replace bleacher parts
200
200
200
200
Repair hockey boards, gates
300
300
300
300
Sod
2,000
2,000
2,000
2,000
County 10 trailway landscaping mulch, shrubs, and plants
500
500
500
500
Janitorial supplies
150
150
150
150
Snow shovels
200
200
200
200
Ice melt
500
500
500
500
Round up
500
500
500
500
Perennial flowers for park signs
1,500
1,500
1,500
1,500
Damaged building components (windows, locks, etc.)
300
300
300
300
Graffiti remover
250
250
250
250
Goose repellent
2,000
2,000
2,000
2,000
Replace irrigation heads
-
2,000
2,000
2,000
City Hall Park sign (estimate)
2,000
2,000
2,000
2,000
Seed, fertilizer
10,600
12,600
12,600
12,600
1220
Supplies, vehicles
3,500
3,500
3,500
3,500
Oil filters, mower blades, tires, vehicle registration fees,
3,000
3,000
3,000
3,000
Miscellaneous repairs
6,500
6,500
6,500
6,500
1230
Supplies, equipment < $5000
250
250
250
250
Drinking fountain parts
250
250
250
250
Field Lights
250
250
250
250
Park signage
1,000
1,000
1,000
1,000
Bases, jox boxes, etc.
-
-
600
700
Chain saw (emergency only)(every 2 years)
4,500
4,500
4,500
4,400
Replace park equipment, fixtures and raise parts
6,250
6,250
6,850
6,850
1600
Supplies, operating
2,500
2,500
3,000
2,800
Fiber fill for play lots & courts
200
200
200
300
Herbicide
2,000
2,000
2,000
1,800
Wood chips for trees
500
500
500
700
Ag-lime, black dirt, seed, and surface drying compound for fields
500
300
300
500
Surface drying compound
800
800
800
800
Nets
3,100
3,100
3,100
2,900
Field paint & chalk (partially reimb by school district)
800
700
700
700
Landscaping materials
500
400
400
500
Hand tools (batteries for hand tools)
10,900
10,500
11,000
11,000
1700
Motor fuels & lubes
5,500
5,720
6,050
5,060
2,200 gallons of unleaded gas @ $2.30
2,700
2,790
2,925
2,610
900 gallons of diesel fuel @ $2.90
8,200
8,510
8,975
7,670
2400
Uniforms & clothing
350
350
350
350
Clothing allowance 2.0 FTE
820
820
500
500
Uniforms 18.2% of $4,500
200
200
200
200
Safety glasses, masks, ear protection, etc.
1,370
1,370
1,050
1,050
2410
Mats & towels
728
728
728
728
Share of floor mats and shop towels 18.2% of $4,000
728
728
728
728
3030
Other professional services
240
240
240
240
Fire extinguisher inspection/maint. (2@ $120)
600
600
-
-
HVAC maintenance (in Buildings & Grounds)
960
960
1,400
1,400
Fire sprinkler testing
120
120
120
240
Backflow prevention testing (3@ $80)
8,380
8,380
8,380
8,380
Broadleaf control
10,300
10,300
10,140
10,260
26
THIS PAGE LEFT BLANK INTENTIONALLY
27
Fund: 100 Department: 4360
Parks (continued)
Account Description
2018
2019
2020
2021 Description
3100
Telephone
1,206
1,206
1,206
1,206
Cellular phones (13. 1 % of $9,200)
850
850
850
850
GPS units for mowers (split with dept 4472)
2,056
2,056
2,056
2,056
3200
Water & wastewater
6,500
6,500
6,500
6,500
Parkland irrigation & park bathrooms
6,500
6,500
6,500
6,500
3210
Electricity
10,000
10,000
12,000
12,000
Est. 5 park buildings, park sec. lighting, court & field lighting & splash pad
10,000
10,000
12,000
12,000
3220
Natural gas
4,800
4,800
4,800
4,800
Heating cost for Random, Hillview, Groveland, & Lambert Park bldgs.
4,800
4,800
4,800
4,800
3610
Memberships
40
-
-
-
Minnesota Safety Council
50
50
50
50
Playground inspector license
90
50
50
50
3630
Training & conferences
75
75
75
75
Computer classes
100
100
100
100
Hearing tests/RTN training (2@$50)
60
60
60
60
Maintenance EXPO
110
110
110
110
Loss control workshops
750
1,600
1,600
1,600
Playground inspection training (Certified Playground Safety Inspector CPSI)
375
375
375
375
Equipment training (18.2% of $2,050)
200
200
200
200
Pesticide application class (every 2 years)
1,670
2,520
2,520
2,520
3900
Grants & subsidies
11,500
11,500
11,500
11,500
Lakeside Park share of operating costs
11,500
11,500
11,500
11,500
4010
Rental, equipment
2,000
2,000
2,000
2,000
Tools and equipment (sod cutter, chipper, concrete mixer, etc...)
2,000
2,000
2,000
2,000
4030
Portable restrooms
5,000
5,000
5,500
5,500
For May thru Oct, plus special events such as
tournaments, & extra cleanings and insurance
5,000
5,000
5,500
5,500
4800
Bonding & insurance
11,000
11,000
11,000
11,000
Insurance policy premiums
4,000
4,000
4,000
4,000
Allowance for insurance policy deductibles
15,000
15,000
15,000
15,000
5110
Repairs, bldgs & grounds
750
750
750
750
Windows, doors, & lock repairs
1,000
1,000
1,000
1,000
Building exterior repairs
1,500
1,500
1,500
1,500
Irrigation system repairs
1,000
1,000
1,000
750
Field light repairs
2,500
2,500
2,500
3,000
Repairs to playground equipment
2,500
2,500
1,500
1,250
Repairs to furnaces, plumbing, phones, electrical, etc
1,440
1,440
HVAC preventive maintenance agreement (4 park buildings)
9,250
9,250
9,690
9,690
122,714 125,434 129,459 128,274
-12.81% 2.22% 3.21% -0.92%
10 yr avg 10 yr avg
115,597 118,510
2021 Budget Summary
2017 2018 2019 2020 2021 Change from 2020
Actual Actual Actual Budeet Request Dollar Percent
Forestry (100 - 4380):
Personnel services
0100 Salaries, regular
2,948
0110 Overtime, regular
92
0300 Social Security
219
0321 PERA
193
0400 Group insurance
74
0500 Workers compensation
144
1,781
2,773
6,039
6,448
409
6.77%
47
202
-
-
-
0.00%
138
225
462
493
31
6.71%
128
226
453
484
31
6.84%
293
561
1,254
1,272
18
1.44%
112
151
385
416
31
8.05%
Total personnel services
3,670
2,499
4,138
8,593
9,113
520 6.05%
0.00%
Materials & supplies
1200 Supplies, landscaping
520
2,588
5,287
9,400
9,400
- 0.00%
1210 Supplies, bldgs & grnds
-
1,489
-
-
-
- 0.00%
Total materials & supplies
520
4,077
5,287
9,400
9,400
- 0.00%
Contractual services
3030 Professional services
4,772
10,458
6,476
9,000
9,000
- 0.00%
3520 Tree removal
2,800
19,312
28,284
25,000
25,000
- 0.00%
3630 Training & conferences
125
490
-
1,700
1,700
-
Total contractual services
7,697
30,260
34,760
35,700
35,700
- 0.00%
Total Forestry 11,887
36,836
44,185
53,693
54,213 520 0.97%
8,217
34,337
40,047
45,100
45,100
29
Fund: 100 Department: 4380
Account Description 2018 2019 2020 2021
Description
1200
Supplies, landscaping
400
400
400
400
Landscaping materials
1,500
1,500
1,500
1,500
Small trees to replace damaged trees
2,500
2,500
2,500
2,500
Large trees - storm damage replacement
-
-
800
800
Forestry equipment (saw, chaps, chains)
5,000
4,200
4,200
Ash tree replacement trees (EAB)
4,400
9,400
9,400
9,400
3030
Professional services
5,000
5,000
5,000
5,000
Tree trimming
500
500
500
500
Asset mgt. software
2,500
1,500
1,500
1,500
Forestry consulting
2,000
2,000
2,000
Tree injections (Ash every 2 years)
8,000
9,000
9,000
9,000
3520
Tree removal
25,000
25,000
25,000
1 25,000
Remove or treat diseased trees
25,000
25,000
25,000
25,000
3630
Training & memberships
800
800
800
800
Tree Inspector training
-
600
600
600
Arborist Test
100
300
300
300
Tree Inspector license
900
1,700
1,700
1,700
38,300 45,100 45,100 45,100
-11.55% 17.75% 0.00% 0.00%
10 yr avg 10 yr avg
62,075 60,440
30
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
Actual
Actual
Actual
Budget
Request
Dollar
Percent
Public Works Administration (100-4410):
Personnel services:
0100
Salaries, regular
93,650
108,326
118,853
89,738
92,558
2,820
3.14%
0110
Salaries, overtime
877
2,861
2,577
-
-
-
0.00%
0150
Salaries, part-time
-
-
91
-
-
-
0.00%
0300
Social Security
6,643
7,773
8,684
6,659
6,853
194
2.91%
0321
PERA
6,820
8,107
8,845
6,527
6,719
192
2.94%
0400
Group insurance
12,531
9,305
9,800
12,260
12,516
256
2.09%
0500
Workers compensation
1,099
974
1,456
980
682
(298)
-30.41%
Total personnel services
121,620
137,346
150,306
116,164
119,328
3,164
2.72%
Materials & supplies:
1600 Operating supplies
536 1,052 176
600 800 200 33.33%
2400 Uniforms & clothing
257 - 134
150 150 - 0.00%
2410 Mats & towels
- - 46
- - - 0.00%
Total materials and supplies
793 1,052 356
750 950 200 26.67%
Contractual services:
3030
Other professional services
5,934
9,083
805
900
900
- 0.00%
3100
Telephone
581
847
719
773
773
- 0.00%
3610
Memberships
435
410
550
660
660
- 0.00%
3630
Training & conferences
412
615
970
895
895
- 0.00%
3800
Mileage reimbursement
-
-
-
150
100
(50)-33.33%
Total contractual services
7,362
10,955
3,044
3,378
3,328
(50) -1.48%
Total public works administration 129,775 149,353 153,706 120,292 123,606 3,314 2.75%
8,155 12,007 3,400 4,128 4,278
31
Fund: 100 Department: 4410 Public Works Adminstration
Account
Description
2018
2019
2020
2021
Description
1600
Operating Supplies
230
230
600
800
Office supplies
230
230
600
800
2400
Uniforms & clothing
200
200
150
150
33% of Supervisor's uniform cost.
200
200
150
150
3030
Other professional services
100
500
300
100
500
300
100
500
300
100
500
300
Physicals & drug testing - new employee
Asset mgt software
Drug & alcohol testing - federal mandate
900
900
900
900
3100
Telephone
773
773
773
773
Cellphone (8.4% of $9,200)
773
773
773
773
3610
Memberships/license fee
400
60
30
265
400
60
-
265
400
60
200
400
60
200
-
American Public Works Association memb. (APWA) (1/2 of $800)
City Engineer's Association of MN (CEAM)
Safe Assure
MN Board of AELSLAGID (PE Renewal even years)
755
725
660
660
3630
Training & conferences
500
50
15
30
200
100
500
50
15
30
200
100
500
50
15
30
200
100
500
50
15
30
200
100
CEAM / APWA conferences
Computer classes/Web training
Hearing tests/RTN training (34 FTE@$50)
Maintenance Expo
Required continuing education seminars
I Supervisor training
895
895
895
895
3800
Mileage reimbursement
150
150
150
100
vehicle mileage reimbursement
150
150
150
100
3,903 3,873 4,128 4,278
-3.82% -0.77% 6.58% 3.63%
10 yr avg 10 yr avg
3,925 3,927
32
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
Actual
Actual
Actual
Budget
Request
Dollar
Percent
Building & Grounds Maintenance (100 - 4460):
Personnel services:
0100
Salaries, regular
9,112
10,222
9,931
12,390
13,338
948
7.65%
0110
Salaries, overtime
360
1,512
1,145
796
842
46
5.78%
0300
Social Security
591
881
826
1,009
1,084
75
7.43%
0321
PERA
558
831
818
989
1,064
75
7.58%
0400
Group insurance
670
435
1,893
2,822
2,862
40
1.42%
0500
Workers compensation
739
504
843
1,034
766
(268)
-25.92%
Total personnel services
12,030
14,385
15,456
19,040
19,956
916
4.81%
Materials & supplies:
1210
Supplies, building & grounds
1220
Supplies, vehicles
1230
Supplies, equipment
1600
Supplies, operating
1700
Motor fuels & lubricants
2400
Uniforms & clothing
2410
Mats & towels
Total materials & supplies
Contractual services:
3030
Other professional services
3100
Telephone
3200
Water & sewer
3210
Electricity
3220
Natural gas
3530
Refuse collection
4010
Rental, equipment
4800
Insurance
5110
Repairs, bldgs & grounds
5130
Repairs, equipment
Total contractual services
Capital outlays
7030 Equipment
Total capital outlays
Total buildings & grounds
4,651
2,970
5,950
3,400
3,400
- 0.00%
-
118
-
-
-
- 0.00%
192
617
1,114
2,000
2,000
- 0.00%
3,034
9,907
7,513
5,300
5,300
- 0.00%
-
379
356
-
-
- 0.00%
74
72
509
117
117
- 0.00%
664
60
75
1,000
1,000
- 0.00%
8,615
14,123
15,517
11,817
11,817
- 0.00%
29,256
28,019
29,634
38,352
40,772
2,420 6.31%
105
159
202
129
129
- 0.00%
353
722
416
1,000
1,000
- 0.00%
21,579
29,889
29,325
23,500
23,500
- 0.00%
16,352
21,348
19,818
17,000
17,000
- 0.00%
8,154
11,169
10,867
8,880
8,880
- 0.00%
-
130
237
200
200
- 0.00%
4,465
4,828
5,121
7,000
7,000
- 0.00%
15,281
11,172
6,742
17,455
17,455
- 0.00%
2,365
8,471
10,008
6,000
6,000
- 0.00%
97,910
115,907
112,370
119,516
121,936
2,420 2.02%
106,525
130,030
127,887
131,333
133,753
- - - - - - 0.00%
- - - - - 0.00%
118,555 144,415 143,343 150,373 153,709 3,336 2.22%
33
Fund: 100 Department: 4460
Building & Ground Maintenance
Account
Description
2018
2019
2020
2021
Description
1210
Supplies, bldgs & grounds
2,000
3,400
3,400
3,400
Bldg repairs, cleaning/heating supplies, batteries
2,000
3,400
3,400
3,400
1230
Supplies, equipment < $5000
1,000
1,000
2,000
2,000
Repair parts, filters, hoses, etc., office furniture
1,000
1,000
2,000
2,000
1600
Supplies, operating
1,500
1,700
1,700
1,700
Cleaning supplies
150
150
150
150
Lumber & fasteners
300
300
300
300
Repair items & hardware
100
300
300
300
First aid supplies
200
200
200
200
Light bulbs & ballasts
750
950
950
950
Paper supplies
400
600
600
600
Mechanical items, fans, motors, etc
200
400
400
400
Office supplies
700
700
700
700
Paint & supplies - parking lot & building
4,300
5,300
5,300
5,300
2400
Uniforms & clothing
81
81
81
81
Uniforms (1.8% of $4,500)
36
36
36
36
Clothing & boot allowance (.20 @$175)
117
117
117
117
2410
Mats & towels
90
90
90
90
Share of floor mats and shop towels (1.8% of $5,000)
910
910
910
910
Floor mats at CH ($45/month)
1,000
1,000
1,000
1,000
3030
Other professional services
180
180
180
400
Backflow prevention testing (5@$80)
60
60
60
60
Boiler & pressure vessel registration program
5,520
10,165
6,212
6,212
HVAC maintenance (City Hall & PW facilities)
19,500
19,900
20,400
20,400
City Hall cleaning contract (renews in 2019)
-
-
4,400
4,400
PW cleaning contract (new)
3,500
3,000
3,500
3,500
Carpet cleaning, floor striping & waxing (2 times)
680
1,800
1,800
1,800
Alarm testing and monitoring
1,320
1,200
1,200
1,200
Pest control (12@$100)
4,500
-
-
1,800
Service contract for generator
600
600
600
1,000
Fire extingiusher inspection/service (30@$20) Toxalet testing
35,860
36,905
38,352
40,772
3100
Telephone
129
129
129
129
Cellphone (1.6% of $7,500)($9,200)
129
129
129
129
3200
Water & Sewer
1,000
1,000
1,000
1,000
Service at City Hall and Public Works buildings
1,000
1,000
1,000
1,000
3210
Electricity
20,000
22,000
23,500
23,500
Electricity at City Hall and Public Works buildings
20,000
22,000
23,500
23,500
3220
Natural gas
17,000
17,000
17,000
17,000
Natural gas at City Hall and Public Works buildings
17,000
17,000
17,000
17,000
3530
Refuse collection
196
196
196
196
Hazardous waste disposal, Lamps $100, batteries $30
264
264
264
264
Hazardous waste annual fee (State of MN PCA)
90
90
470
470
Hazardous waste generator license fee (Ramsey County)
150
150
150
150
Used oil filters ($100 in vehicle maint.)
7,800
7,800
7,800
7,800
Facility dumpsters, city hall, public works
8,500
8,500
8,880
8,880
4010
Rental, equipment
200
200
200
200
Misc. rentals
200
200
200
200
4800
Bonding & insurance
5,500
5,500
5,500
5,500
Insurance policy premiums
1,500
1,500
1,500
1,500
Allowance for insurance policy deductibles
7,000
7,000
7,000
7,000
5110
Repairs, bldgs & grounds
1,500
1,500
1,500
1,500
Door & gate opener repairs
2,500
2,500
4,755
4,755
Building repairs
750
750
750
750
Elevator maintenance & repairs
100
100
100
100
MN DOL operating permit - elevator
350
350
350
350
Fire sprinklers & alarm repairs
5,000
1 5,000
10,000
10,000
General building & ground maintenance
10,200
10,200
1 17,455
1 17,455
5130
Repairs, equipment
5,000
5,000
6,000
6,000
HVAC, plumbing & electrical repairs
5,000
5,000
6,000
6,000
113,306 118,751 131,333 133,753
1.83% 4.81% 10.60% 1.84%
10 yr avg 10 yr avg
114,433 115,651
34
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
Actual
Actual
Actual
Budget
Request
Dollar
Percent
Vehicle &
Equipment Maintenance (100 - 4465):
Personnel services:
0100
Salaries, regular
36,642
38,359
42,045
42,995
44,447
1,452
3.38%
0110
Salaries, overtime
1,166
2,918
1,903
648
664
16
2.47%
0300
Social Security
2,741
2,822
2,994
3,339
3,451
112
3.35%
0321
PERA
2,825
3,083
3,278
3,273
3,384
111
3.39%
0400
Group insurance
7,392
9,011
7,847
8,630
8,850
220
2.55%
0500
Workers compensation
1,396
1,279
1,820
2,290
2,048
(242)
-10.57%
Total personnel services
52,162
57,472
59,887
61,175
62,844
1,669
2.73%
Materials & supplies:
1220
Supplies, vehicles
14,854
33,268
14,535
22,950
22,950
- 0.00%
1230
Supplies, equipment
10,479
9,487
5,739
7,500
7,500
- 0.00%
1600
Supplies, operating
6,328
6,302
7,133
7,400
7,400
- 0.00%
1700
Motor fuels & lubricants - unlead(
4,802
4,529
3,649
3,260
3,260
- 0.00%
1701
Motor fuels & lubricants - diesel
-
-
-
-
-
- 0.00%
2400
Uniforms & clothing
241
220
584
305
305
- 0.00%
2410
Mats & towels
156
184
198
220
220
- 0.00%
Total materials & supplies
36,860
53,990
31,838
41,635
41,635
- 0.00%
Contractual services:
3030
Other professional services
-
-
-
- 0.00%
3100
Telephone
273
406
407
387
387
- 0.00%
3530
Refuse collection
269
50
-
100
100
- 0.00%
3610
Memberships
30
20
1,728
100
100
- 0.00%
3630
Training
391
1,278
50
810
810
- 0.00%
4010
Rental, equipment
-
422
-
100
100
- 0.00%
5120
Repairs, vehicles
18,157
10,042
17,016
17,050
17,050
- 0.00%
5130
Repairs, equipment
676
1,131
2,455
9,500
9,500
- 0.00%
Total contractual services
19,796
13,349
21,656
28,047
28,047
- 0.00%
Total vehicle & equipment maintenance 108,818 124,811 113,381 130,857 132,526 1,669 1.28%
56,656 67,339 53,494 69,682 69,682
35
Fund: 100 Department: 4465
IL Vehicle & Equipment Maintenance
Account
Description
2018
2019
2020
2021
Description
1220
Supplies, vehicles
200
200
200
200
Brake fluid
700
700
700
700
Misc parts, fastners
500
500
500
500
Anti freeze
300
300
300
300
Air conditioning gas
500
500
500
500
Headlamps, spots, & bulbs
800
1,000
1,000
1,000
Tune up items
500
500
500
500
Wiper blades & fluid
1,950
2,250
2,250
2,250
Minor repairs, rebuilds
1,500
2,000
2,000
2,000
Automotive parts
2,000
2,500
2,500
2,500
Filters: oil, air, fuel, transmission
2,000
2,500
2,500
2,500
Brake pads & shoes
9,000
10,000
10,000
10,000
Tires & batteries
19,950
22,950
22,950
22,950
1230
Supplies, equipment < $5000
1,000
3,000
3,000
3,000
Small equipment tune up items, hand tools
1,000
1,000
1,000
1,000
Filters belts & hoses
1,000
1,000
1,000
1,000
Hydraulic system repairs
2,500
2,500
2,500
2,500
Vehicle Asset Management software
5,500
7,500
7,500
7,500
1600
Supplies, operating
1,000
1,000
2,000
2,000
Battery charger, Load tester
350
550
550
550
Welding supplies
500
750
750
750
Chains, clevises, & hitch pins
700
900
900
900
Equipment & vehicle cleaning supplies
500
700
700
700
Steel for repairs & fabrication
350
550
550
550
License tabs
750
950
950
950
Solvents & degreasers
500
600
1,000
1,000
Fastners & electrical supplies
4,650
6,000
7,400
7,400
1700
Motor fuels & lubricants
60
60
60
60
Gear Tube
200
200
200
200
ATF - 7 cases
500
500
500
500
Aftermarket additives
2,500
2,500
2,500
2,500
Engine oil: 280 gallons (synthetic)
3,260
3,260
3,260
3,260
2400
Uniforms & clothing
270
270
200
200
Uniforms 6% of $4,500)
105
105
105
105
Clothing and boot allowance (.6@$175)
375
375
305
305
2410
Mats & towels
220
220
220
220
Share of floor mats and shop towels (5.5% of $4,000)
220
220
220
220
3100
Communications
387
387
387
387
Cellular telephone (4.1% of $9,200)
387
387
387
387
3530
Refuse collection
100
100
100
100
Oil filter recycling ($150 in 4460-3530)
100
100
100
100
3610
Memberships
60
100
100
100
Vehicle inspection license renewal (DOT required)
20
-
Minnesota Safety Council (6% of $465)
80
100
100
100
3630
Training
30
30
30
30
Hearing test/RTN training (.6@$50)
30
30
30
30
Maintenance Expo
200
200
300
300
Misc training
175
200
200
200
ASE certification
190
190
250
250
Vehicle inspection recertification (DOT required)
625
1 650
810
810
4010
Rental, equipment
100
100
100
100
Specialty tool & equipment rental
100
100
100
100
5120
Repairs, vehicles
8,000
8,000
8,000
8,000
Accident repairs
750
750
750
750
Alignments
1,000
1,000
1,000
1,000
Glass replacement
400
400
400
400
Radiator repairs, replacement
1,960
1,960
1,960
1,960
Tire repairs
950
950
1,200
1,200
Ignition scanner software update
1,740
1,740
1,740
1,740
Mitchell On Demand Software
2,000
2,000
2,000
2,000
Transmission repairs
16,800
16,800
17,050
17,050
5130
Repairs, equipment
500
500
500
500
Accident repairs
-
-
4,000
4,000
Oil testing
3,000
3,000
3,000
3,000
Mechanical repairs
2,000
2,000
2,000
2,000
Motor repairs
5,500
5,500
9,500
9,500
57,547 63,942 69,682
69,682
2.78% 11.11% 8.98%
0.00%
10 yr avg
10 yr avg
52,830.40
55,477.10
0
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
Actual
Actual
Actual
Budget
Request
Dollar
Percent
Street Pavement
Management (100 - 4470):
Personnel services:
0100
Salaries, regular
114,198
111,253
125,650
117,838
118,148
310
0.26%
0110
Salaries, overtime
4,949
4,552
5,222
3,701
3,414
(287)
-7.75%
0150
Salaries, part-time
6,757
7,012
7,451
9,360
9,360
-
0.00%
0300
Social Security
8,935
8,982
10,195
9,944
9,979
35
0.35%
0321
PERA
8,227
8,687
9,220
9,048
9,081
33
0.36%
0400
Group insurance
10,031
11,123
12,980
16,616
16,854
238
1.43%
0500
Workers compensation
7,451
7,264
8,020
10,056
9,639
(417)
-4.15%
0600
Unemployment
-
2,470
-
-
-
-
0.00%
Total personnel services
160,548
161,343
178,738
176,563
176,475
(88)
-0.05%
Materials & supplies:
1230
Supplies, equipment
2,145
2,408
6,205
1,750
1,650
(100) -5.71%
1240
Supplies, streets
6,291
2,431
4,840
6,500
6,500
- 0.00%
1260
Supplies, traffic control
687
868
992
900
900
- 0.00%
1600
Supplies, operating
2,873
4,212
1,103
2,000
2,000
- 0.00%
1700
Motor fuels & lubricants
5,756
13,771
9,465
7,800
6,760
(1,040)-13.33%
2400
Uniforms & clothing
399
556
1,765
1,211
1,211
- 0.00%
2410
Mats & towels
311
359
364
436
436
- 0.00%
Total materials & supplies
18,462
24,605
24,734
20,597
19,457
(1,140) -5.53%
Contractual services:
3030
Other professional services
4,406
11,137
19,225
16,450
16,450
- 0.00%
3100
Telephone
709
1,115
1,128
966
966
- 0.00%
3610
Memberships
250
250
210
215
215
- 0.00%
3630
Training & conferences
110
865
170
1,005
1,005
- 0.00%
4010
Rental, equipment
3,700
422
3,981
5,000
5,000
- 0.00%
4800
Insurance
3,955
5,532
4,536
6,200
6,200
- 0.00%
5130
Repairs, equipment
561
-
1,646
500
500
- 0.00%
Total contractual supplies
13,691
19,321
30,896
30,336
30,336
- 0.00%
Total street pavement management 192,701 205,269 234,368 227,496 226,268 (1,228) -0.54%
32,153 43,926 55,630 50,933 49,793
37
Fund: 100 Department: 4470
Pavement Management
Account Description 2018 2019 2020
2021 Description
1230
Supplies, equipment < $5000
500
750
750
750
Safety vests and other safety equipment
1,000
1,000
1,000
500
Radio/hearing protection
-
-
-
-
Push mower
-
-
Chainsaw
750
400
Backpack blower
1,500
1 2,500
1,750
1,650
1240
Supplies, street repair
5,000
4,000
4,000
4,000
Asphalt & concrete for street patching & curb repair
1,000
1,000
1,000
1,000
Disposal
1,500
1,500
1,500
1,500
Bituminous tack coat/crack fill material
7,500
6,500
6,500
6,500
1260
Supplies, traffic control
725
400
400
400
Traffic cones/baracades
875
500
500
500
portable signs (traffic control)
1,600
900
900
900
1600
Supplies, operating
850
1,350
1,350
1,350
Asphalt hand tools, rakes, etc.
150
650
650
650
Batteries, shop supplies, etc.
1,000
2,000
2,000
2,000
1700
Motor fuels & lubricants
4,500
4,030
4,225
3,770
Diesel fuel: 1300 gallons @ $2.90
3,750
3,380
3,575
2,990
Unleaded fuel: 1300 gallons @ $2.30
8,250
7,410
7,800
6,760
2400
Uniforms & clothing
491
491
1,001
1,001
Uniforms (10.9% of $4,500)
210
210
210
210
Clothing and boot allowance (1.2@$175)
701
701
1,211
1,211
2410
Mats & towels
436
436
436
436
Share of floor mats and shop towels (10.9% of $4,000)
436
436
436
436
3030
Other professional services
1,800
1,800
1,800
1,800
Pavement Mgmt software annual maintenance.
2,500
5,000
5,000
5,000
Engineering services.
500
500
500
500
Asset management software annual maintenance
650
650
650
650
ROW weed control
-
-
-
-
Material dump charges
1,000
2,500
2,500
2,500
Sidewalk joint corrections
12,000
6,000
6,000
6,000
CSAH 10 Planter Maintenance
18,450
16,450
16,450
16,450
3100
Communications
966
966
966
966
Cellular telephones (10.5% of $9,200)
966
966
966
966
3610
Memberships
200
200
200
200
American Public Works Association memb. (APWA) (1/4 of $800)
15
15
15
15
Pesticide license renewal (TF)
40
-
MN Safety Council
255
215
215
215
3630
Training & conferences
50
50
50
50
Computer classes
200
150
150
150
Electronics updates, other classes
60
60
60
60
Hearing teSURTN training (1.16@$50)
60
60
60
60
Maintenance Expo
150
150
150
150
APWA/MN conferences.
250
250
250
250
Pavement, sealcoating, patching & sealcoating seminars.
210
150
150
150
Equipment operator training
60
60
60
60
Vehicle inspection license renewal
75
75
75
75
Vehicle inspection recertification
1,115
1,005
1,005
1,005
4010
Rentals, equipment
3,600
2,500
2,500
2,500
Annual trade-in of skidsteer loaders (no trade-in during 2017)
2,500
2,500
2,500
2,500
Specialized equip rental (chipper, crack sealing,)
6,100
5,000
5,000
5,000
4800
Bonding & insurance
4,800
4,800
4,800
4,800
Insurance policy premiums
1,400
1,400
1,400
1,400
Allowance for insumace policy deductibles
6,200
6,200
6,200
6,200
r3_1307-
Repairs, equipment
500
500
500
500
Misc. equipment repairs
500
500
500
500
54,573 50,783 50,933 49,793
-8.39% -6.94% 0.30% -2.24%
10 yr avg 10 yr avg
59,995 58,978
0
2021 Budget Summary
Street Snow & Ice Control (100 - 4472):
Personnel services:
0100
Salaries, regular
0110
Salaries, overtime
0300
Social Security
0321
PERA
0400
Group insurance
0500
Workers compensation
Total personnel services
Materials & supplies:
1230
Supplies, equipment
1600
Supplies, operating
1700
Motor fuels & lubricants
2400
Uniforms & clothing
2410
Mats & towels
Total materials & supplies
Contractual services:
3030
Other professional services
3100
Telephone and data cards
3610
Memberships
3630
Training & conferences
5130
Repairs, equipment
Total contractual supplies
Capital outlays
7030 Equipment
Total capital outlays
2017 2018 2019 2020 2021 Change from 2020
Actual Actual Actual Budget Request Dollar Percent
65,851
65,692
72,027
68,830
66,544
(2,286)
-3.32%
7,386
23,455
24,759
9,756
7,726
(2,030)
-20.81%
5,319
6,386
7,025
5,958
5,664
(294)
-4.93%
5,262
6,222
7,320
5,841
5,553
(288)
-4.93%
8,496
10,532
11,077
10,346
10,494
148
1.43 %
5,833
5,125
6,178
7,947
6,898
(1,049)
-13.20%
98,147
117,412
128,386
108,678
102,879
(5,799)
-5.34%
636
11,043
8,536
7,900
7,900
- 0.00%
2,467
31,128
30,405
31,175
31,175
- 0.00%
1,304
3,482
5,104
3,430
3,080
(350)-10.20%
343
338
573
458
458
- 0.00%
262
281
302
328
328
- 0.00%
5,012
46,272
44,920
43,291
42,941
(350) -0.81%
1,410
1,225
1,277
1,450
1,450
- 0.00%
1,096
1,538
1,459
1,329
1,329
- 0.00%
80
70
-
-
-
- 0.00%
45
85
-
285
285
- 0.00%
1,890
1,927
1,950
6,000
6,000
- 0.00%
4,521
4,845
4,686
9,064
9,064
- 0.00%
- 0.00%
- - - - - - 0.00%
Total streets snow & ice control 107,680 168,529 177,992 161,033 154,884 (6,149) -3.82%
9,533 51,117 49,606 52,355 52,005
39
Fund: 100 Department: 4472 Snow & Ice Control
Account
Description
2018
2019
2020
2021
Description
1230
Supplies, equipment < $5000
500
4,500
-
400
2,000
500
-
-
400
2,000
500
5,000
-
400
2,000
500
5,000
-
400
1 2,000
Filters
Skidsteer broom
Snow blower for skid steer
Chloride Tank
Cutting edges, plow shoes
7,400
2,900
7,900
7,900
1600
Supplies, operating
800
2,250
28,125
800
2,250
28,125
800
2,250
28,125
800
2,250
28,125
Welding supplies, steel stock, sod for boulevards, etc.
Liquid Mg Chloride: 1,500 gallons @ $1.50 per gallon.
Salt: 375 tons @ $75 per ton.
31,175
31,175
31,175
31,175
1700
Motor fuels & lubricants
180
3,000
180
3,100
180
3,250
180
2,900
Engine oil: 30 gallons @ $6.00 per gallon.
Diesel fuel: 1,000 gallons @ $2.90 per gallon.
3,180
3,280
3,430
3,080
2400
Uniforms & clothing
370
158
370
158
300
158
300
158
Uniforms (8.2% of $4,500)
Clothes & boots allowance (.9@$175)
528
528
458
458
2410
Mats & towels
328
328
328
328
Cost share of mats & towels (8.2% of $4,000)
328
328
328
328
3030
Other professional services
1,375
1,450
1,450
1,450
Weather service reports
1,375
1,450
1,450
1,450
3100
Telephone
579
600
579
600
579
750
579
750
Cellphone (6.3% of $7,500)($9,200)
GPS data cards
1,179
1,179
1,329
1,329
3610
Memberships
70
-
Minnesota Safety Council
70
-
-
-
3630
Training
85
200
85
200
85
200
85
200
Hearing tests/RTN training (1.1(d$XX)
Defensive Driving class (2 staff)
285
285
285
285
5130
Repairs, equipment
2,500
5,500
6,000
6,000
Plow, blower, salt spreader repairs, paint plow assemblies
2,500
1 5,500
6,000
6,000
48,020 46,625 52,355 52,005
-3.71% -2.91% 12.29% -0.67%
10 yr avg 10 yr avg
45,108.20 45,705.40
W
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
Actual
Actual
Actual
Budget
Request
Dollar
Percent
Street Sign Maintenance (100 - 4475):
Personnel services:
0100
Salaries, regular
18,573
17,528
19,773
19,997
20,234
237
1.19%
0110
Salaries, overtime
569
781
983
925
854
(71)
-7.68%
0150
Salaries, part-time
-
-
-
3,120
3,120
-
0.00%
0300
Social Security
1,353
1,331
1,523
1,840
1,852
12
0.65%
0321
PERA
1,325
1,330
1,526
1,569
1,582
13
0.83%
0400
Group insurance
1,789
2,058
2,642
3,135
3,180
45
1.44%
0500
Workers compensation
1,390
1,205
1,431
1,879
1,866
(13)
-0.69%
Total personnel services
24,999
24,233
27,878
32,465
32,688
223
0.69%
Materials & supplies:
1600
Supplies, operating
16,253
19,602
8,800
22,750
22,750
- 0.00%
2400
Uniforms & clothing
103
74
211
435
435
- 0.00%
2410
Mats & towels
81
60
61
160
160
- 0.00%
Total materials & supplies
16,437
19,736
9,072
23,345
23,345
- 0.00%
Contractual services:
3030
Other professional services
-
328
6,822
8,500
8,500
- 0.00%
3100
Telephone
304
209
120
230
230
- 0.00%
3250
Electricity - traffic signals
2,366
2,799
2,884
3,000
3,000
- 0.00%
3630
Training & conferences
-
20
-
20
20
- 0.00%
5130
Repairs, equipment
570
-
542
500
500
- 0.00%
Total contractual supplies
3,240
3,356
10,368
12,250
12,250
- 0.00%
Total street sign maintenance 44,676 47,325 47,318 68,060 68,283 223 0.33%
41
Fund: 100 Department: 4475 Street Sign Maintenance
Account
Description
2018
2019
2020
2021
Description
1600
Supplies, operating
17,500
7,500
1,750
500
500
750
15,000
5,000
1,750
500
500
15,000
5,000
1,750
500
500
15,000
5,000
1,750
500
500
-
Signs, posts, sign hardware, and supplies
Street name sign panels, posts, hardware
Pavement marling paint (moved from 4470)
Shop supplies - fastners, degreasers, etc
Graffitti remover
(3) Traffic counters
28,500
22,750
22,750
22,750
2400
Uniforms & clothing
81
354
81
354
81
354
81
354
Uniforms (1.8% of $4,500)
Clothes and boot allowance (.2@$175)
435
435
435
435
2410
Mats & towels
160
160
160
160
Cost share of mats & towels (4% of $4,000)
160
160
160
160
3030
Other professional services
4,000
500
8,000
500
8,000
500
8,000
500
Contract pavement marking (Ramsey Co)(moved from 4470)
Asset management software annual maintenance
4,500
8,500
8,500
8,500
3100
Telephone
230
230
230
230
Cellphone (2.5% of $8,000)($9,200)
230
230
230
230
3250
Electricity - traffic signals
3,000
3,000
3,000
3,000
Electricity for traffic signals
3,000
3,000
3,000
3,000
3630
Training & conferences
-
20
-
20
-
20
-
20
Equipment operator training
Hearing test/RTN trainging (.4@$50)
20
20
20
20
5130
Repairs, equipment
500
500
500
500
Traffic signal repairs & maintenance
500
500
500
500
37,345 35,595 35,595 35,595
11.73% -4.69% 0.00% 0.00%
10 yr avg 10 yr avg
22,390 25,128
Grand Total all PW Departments 314,694 319,569 344,026 345,106
0.16% 1.55% 7.65% 0.31%
42
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
Actual
Actual
Actual
Budget
Request
Dollar
Percent
Convention & Visitor's Bureau (100-4653)
Contractual services
3045 N Metro Convention Bureau
65,233
73,260
65,455
64,600
47,500
(17,100)
-26.47%
Total contractual services
65,233
73,260
65,455
64,600
47,500
(17,100)
-26.47%
Total Convention & Visitor's Bureau
65,233
73,260
65,455
64,600
47,500
(17,100)
-26.47%
Miscellaneous (100 - 4700):
Personnel services
0300 Social security
232
158
144 - -
- 0.00%
0321 PERA
399
280
287 - -
- 0.00%
0400 Group insurance
467
408
377 - -
- 0.00%
0750 Fitness program
4,140
2,920
2,854 6,500 6,500
- 0.00%
Total personnel services
5,238
3,766
3,662 6,500 6,500
- 0.00%
Contractual services
3065 Family & youth social services 20,461 20,748 35,329 36,779 50,656 13,877 37.73%
Total contractual services 20,461 20,748 35,329 36,779 50,656 13,877 37.73%
Miscellaneous
9900 Transfers - EDA
50,000
50,000
50,000
50,000
50,000 -
0.00%
9900 Transfers - Vehicle & Equip. Funi
250,000
300,000
325,000
299,000
299,000 -
0.00%
9900 Transfers - Special Projects
275,000
100,000
125,000
75,000
75,000 -
0.00%
9900 Community Center
190,000
190,000
190,000
200,000
350,000 150,000
75.00%
Total miscellaneous
765,000
640,000
690,000
624,000
774,000 150,000
24.04%
0.00%
Total miscellaneous
790,699
664,514
728,991
667,279
831,156 163,877
24.56%
Debt Service (100 - 4750):
Debt Service ESP
8011 Lease payable 17,791 18,886 19,459 20,049 20,657 608 3.03%
8021 Interest 6,704 5,609 5,036 4,446 3,838 (608)-13.68%
Total debt service 24,495 24,495 24,495 24,495 24,495 - 0.00%
43
Fund: 100 Department: 4653 Convention & Visitor's Bureau
Account
Description
2018
2019
2020
2021
Description
3045
N Metro Convention Bureau
61,750
61,750
64,600
64,600
Payment of 95% of hotel/motel tax collections to (3% tax on gross receipts)
support the promotion of tourism. (City retains 5% for administration)
61,750
61,750
64,600
64,600
Fund: 100 Department: 4700
Account Description
2018
2019
Miscellaneous
2020 2021 Description
0750
Fitness program
6,500
6,500
6,500
6,500
Fitness program (maximum $55/month
paid with employee sick leave time).
6,500
6,500
6,500
6,500
3065
Family & youth social services
20,748
21,329
5,000
22,779
14,000
26,656
24,000
Northeast Youth and Family Services (NYFS)(2.8% - 2019)(6.8% for 2020)
NYFS Mental health case management (assist police)
20,748
1 26,329
36,779
50,656
9900
Transfers - miscellaneous
50,000
75,000
50,000
75,000
50,000
75,000
50,000
75,000
Transfer to Economic Development Authority (EDA)
Transfer to Special Projects fund
125,000
125,000
125,000
125,000
9900
Transfers - miscellaneous
250,000
286,000
299,000
299,000
Transfer to Vehicle & Equipment Fund
250,000
286,000
299,000
299,000
9990
Community Center
190,000
190,000
200,000
350,000
Subsidy for Community Center operating costs
190,000
190,000
200,000
350,000
Total Transfers
565,000
601,000
624,000
774,000
592,248 633,829 667,279 831,156
Fund: 100 Department: 4750 Debt Service
Account
Description
2018
2019
2020
2021
Description
8011
8021
Lease payable
Interest
18,887 19,459 20,049 20,657 Lease payable Energy Savings Program (matures 2-23-27)
5,609 5,036 4,446 3,839 Interest
24,496 24,495 24,495 24,496
44
THIS PAGE LEFT BLANK INTENTIONALLY
45
CITY OF MOUNDS VIEW, MINNESOTA
Special Revenue Funds 2021 Budgets
Combining Statement of Revenues and Expenditures
and Net Changes in Fund Balances
Cable Community Lakeside Recycling TIF TIF
TV Forfeiture EDA Center Park Grant District #5 District #6
Total
2021 2020
Revenues:
Taxes
112,000
-
100,000
-
-
-
1,793,817
79,894
2,085,711
1,987,256
Intergovernmental:
County grants
-
-
-
-
-
31,539
-
-
31,539
31,545
Other local govt.
-
-
23,000
-
23,000
23,000
Charges for services:
Culture and recreation
-
530,100
-
530,100
324,062
Miscellaneous:
Fines
-
2,000
-
-
2,000
2,000
Investment income
-
-
300
25
-
1,500
200
2,025
3,550
Other
-
-
-
-
500
-
-
-
500
500
Total revenues
112,000
2,000
100,000
530,400
23,525
31,539
1,795,317
80,094
2,674,875
2,371,913
Expenditures:
Public safety
Supplies
-
7,900
-
-
-
-
-
-
7,900
12,800
Contractual services
-
500
-
500
500
Sanitation
Personal services
-
-
14,908
14,908
13,854
Supplies
-
500
500
500
Contractual services
-
16,131
16,131
17,191
Culture and recreation:
Personal services
53,271
486,913
4,215
-
544,399
111,782
Supplies
3,000
21,570
2,500
-
27,070
27,602
Contractual services
55,492
-
186,304
16,810
-
258,606
471,307
Capital outlay
-
-
-
-
-
-
-
Debt Service
-
-
53,119
-
-
53,119
53,120
Economic development
Personal services
-
149,694
-
149,694
145,261
Supplies
-
350
350
560
Contractual services
-
63,511
1,693,785
42,158
1,799,454
1,725,848
Capital outlay
-
30,000
-
-
-
-
30,000
725,000
Total expenditures
111,763
8,400
243,555
747,906
23,525
31,539
1,693,785
42,158
2,902,631
3,305,325
Surplus of revenues over
(under) expenditures
237
(6,400)
(143,555)
(217,506)
-
-
101,532
37,936
(227,756)
(933,412)
Other financing sources (uses)
Transfers in
-
-
146,679
350,000
-
-
-
496,679
1,039,036
Transfers out
-
-
-
(89,690)
(6,989)
(96,679)
(88,036)
Total other financing
sources (uses)
-
146,679
350,000
(89,690)
(6,989)
400,000
951,000
Net change in fund balance 237 (6,400) 3,124 132,495 - 11,842 30,947 172,245 17,588
Fund balance, January 1: 150,568 1,388 1,179,285 237,427 11,795 28,933 892,471 4,880 2,506,747 2,546,018
Fund balance, December 31 150,805 (5,012) 1,182,409 369,922 11,795 28,933 904,313 35,827 2,678,992 2,563,606
.m
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
Actual
Actual
Actual
Budget
Request
Dollar Percent
Cable TV (Fund 210):
Revenues
3180 Franchise fee
135,353
122,269
117,649
116,000
112,000
(4,000) -3.45%
3680 Otherrevenue
-
-
-
-
-
- 0.00%
Total revenue
135,353
122,269
117,649
116,000
112,000
(4,000) -3.45%
Operating expenses
Operations (4350)
Personnel services
0100 Salaries, regular
68,323
68,888
68,926
37,573
39,309
1,736
4.62%
0110 Salaries, over -time
-
-
1,096
-
-
-
0.00%
0300 Social security
4,995
4,941
3,865
2,875
3,007
132
4.59%
0321 PERA
4,914
4,721
4,080
2,818
2,948
130
4.61%
0400 Group insurance
11,355
12,743
10,424
7,387
7,679
292
3.95%
0500 Workers compensation
357
170
218
311
328
17
5.47%
Total personnel services
89,944
91,463
88,609
50,964
53,271
2,307
4.53%
Materials & supplies
1230 Supplies, equipment 5,085 12,261 978 2,000 2,000 0.00%
1600 Supplies, operating 19 - 5 1,000 1,000 0.00%
Total materials & supplies 5,104 12,261 983 3,000 3,000 0.00%
Contractual services
3030
Other professional services
5,829
8,023
9,258
29,500
22,500
(7,000)
-23.73%
3630
Training & conferences
680
882
199
500
300
(200)
-40.00%
3800
Mileage & parking
8
8
3
50
25
(25)
-50.00%
3900
Grants & subsidies
29,298
29,361
29,256
30,259
31,167
908
3.00%
5130
Repairs, equipment
-
-
-
1,500
1,500
-
0.00%
Total contractual services
35,815
38,274
38,716
61,809
55,492
(6,317)
-10.22%
Capital
7030 Equipment - 76,632 107,921 - - - 0.00%
Total capital outlays - 76,632 107,921 - 0.00%
Total expenditures 130,863 218,630 236,229 115,773 111,763 (4,010) -3.46%
Net change in fund balance 4,490 (96,361) (118,580) 227 237 10 4.41%
Fund balance, beginning year 360,792 365,282 268,921 150,341 150,568 227 0.15%
Fund balance, end of year $ 365,282 $ 268,921 $ 150,341 $ 150,568 $ 150,805 $ 237 0.16%
40,919 50,535 39,699 64,809 58,492
47
Fund: 210 Cable TV Revenues
Account
Description
2018
2019
2020
2021
Description
3180
Franchise fee revenue
130,000
128,000
116,000
112,000
Estimated collections
130,000
128,000
116,000
112,000
3680
Other revenue
-
Lease revenue from Library fiber connection
Fund: 210 Department: 4350
1230 Supplies, equipment < $5000
3,000
2,500
2,000
W Operations
2,000 Equipment costing less than $5,000 per item
2,000
3,000
2,500
2,000
1600
Supplies, operating
400
850
400
850
200
800
200
800
Recording media - tapes, DVD's
Batteries, cables, bulbs, tapes, misc
1,250
1,250
1,000
1,000
3030
Other professional services 6,012
2,000
8,012
6,200
6,500
6,500
Web streaming meetings $501 per month. (current $1502/qtr)
Broadcast and Video Production support
6,000
23,000
16,000
12,200
29,500
22,500
3630
Training & conferences
350
600
350
650
500
300
-
Attendance at local training
ACM National Conference (free registration)(1/2 paid by Little Canada)
950
1,000
500
300
3800
Mileage & parking
50
50
50
25
Mileage
50
50
50
25
3900
Grants & subsidies
30,517
30,242
30,259
31,167
Share of costs of North Suburban Cable Commission
30,517
30,242
30,259
31,167
5130
Repairs, equipment
10,000
2,000
1,500
1,500
Repair and maintenance of equipment
10,000
2,000
1,500
1,500
7030
Capital, equipment > $5000
-
8,300
8,850
190,000
395
-
-
105,000
-
-
Supplemental duct work/air conditioning
Video Camera
Video storage (NAS)
Control room/Council chambers replacement
Bulletin Board
207,545
1 105,006
261,324 154,242 64,809 58,492
330.67%-40.98%-57.98% -9.75%
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
Actual
Actual
Actual
Budget
Request
Dollar
Percent
Forfeiture (Fund 225):
Revenues
3514 Forfeitures
17,027
16,731
20,312
2,000
2,000
0.00%
Total revenue
17,027
16,731
20,312
2,000
2,000
-
0.00%
Operating expenses (4200):
Materials & supplies
1230 Supplies, equipment
17,401
7,638
2,305
12,600
7,700
(4,900)
-38.89%
1600 Supplies, operating
159
785
280
200
200
-
0.00%
Total materials & supplies
17,560
8,423
2,585
12,800
7,900
(4,900)
-38.28%
Contractual services
3030 Other professional services
6,553
7,846
8,313
500
500
-
0.00%
Total contractual services
6,553
7,846
8,313
500
500
-
0.00%
Capital
7030 Equipment
-
-
-
-
-
-
0.00%
Total capital outlays
-
-
-
-
-
-
0.00%
Total expenses
24,113
16,269
10,898
13,300
8,400
(4,900)
-36.84%
Net change in fund balance
(7,086)
462
9,414
(11,300)
(6,400)
4,900
-43.36%
Fund balance, beginning year
9,898
2,812
3,274
12,688
1,388
(11,300)
-89.06%
Fund balance, end of year
2,812
3,274
12,688
1,388
(5,012)
(6,400)
-461.09%
Fund: 225 Forfeiture Revenues
Account
Description 2018 2019 2020
2021
1 Description
3514
Forfeitures 2,000 2,000 2,000
2,000 2,000 2,0001
2,000
Sale of forfeited vehicles at auction.
2,000
Fund: 225 Department: 4200
Operations
1230 Supplies - equipment < $5000
7,600
(2) radios
5,000
(2) light bars
500
Crime scene kit
-
-
6,000
Evidence tracking system (barcode)
-
2,500
-
Miscellaneous vehicle equipment
900
-
-
Portable Breath Tester (PBT)
1,200
Replacement Glock pistols (2)
900
2,500
12,600
7,700
1600
Supplies - operating
200
200
200
200
Supplies to prepare vehicles for auction. (tows, title fees, batteries)
200
200
200
200
3030
Other professional services
500
500
500
500
Share of auction costs.
500
500
500
500
7030
Equipment > $5000
5,500
-
Camera
5,500
-
7,100 3,200 13,300 8,400
-62.03%-54.93% 315.63%-36.84%
50
EDA (Fund 230):
Revenues
3101
Tax collections
3610
Investment income
3615
Interest received on notes
3680
Otherrevenue
3972
Transfers
Total revenue
2021 Budget Summary
2017 2018 2019 2020 2021 Change from 2020
Actual Actual Actual Budget Request Dollar Percent
95,591
100,215
93,170 100,000
100,000 - 0.00%
-
-
- -
- - 0.00%
556
558
309 -
- - 0.00%
3,000
-
1,654 -
- - 0.00%
129,498
133,543
135,563 839,036
146,679 (692,357)-82.52%
228,645
234,316
230,696 939,036
246,679 (692,357)-73.73%
Operating expenses
Housing and Economic Development (4650):
Personnel services
0100 Salaries, regular
0150 Salaries, part-time
0300 Social security
0321 PERA
0400 Group insurance
0500 Workers compensation _
Total personnel services 82,390 108,028 133,791 145,261 149,694 4,433 3.05%
7,674
60,860
91,694
112,851
116,178
3,327
2.95%
54,826
21,245
12,719
-
-
-
0.00%
4,671
5,721
6,884
8,633
8,888
255
2.95%
4,638
6,018
7,676
8,463
8,714
251
2.97%
10,166
13,822
14,249
14,501
15,073
572
3.94%
415
362
569
813
841
28
3.44%
Materials & supplies
1600 Supplies, operating - 45 - 360 200 (160)-44.44%
2100 Book & periodicals 139 139 - 200 150 (50)-25.00%
Total materials & supplies 139 184 - 560 350 (210)-37.50%
Contractual services
3030 Other professional services
3100 Telephone
3420 Advertisements
3430 Printing
3610 Memberships
3630 Training & conferences
3800 Mileage
4750 Real estate taxes
4800 Insurance
5210 Housing improvement
5220 Highway 10 redevelopment
Total contractual services
Capital outlays
9300 Business subsidies
Total expenditures
Net change in fund balance
Fund balance, beginning year
Adj for land held for resale
Fund balance, end of year
5,071
20,186
33,461
30,738
32,472
1,734
5.64%
-
-
550
600
600
-
0.00%
-
780
780
1,500
1,500
-
0.00%
-
-
-
500
500
-
0.00%
415
720
940
710
1,010
300
42.25%
1,217
2,407
2,647
9,417
3,430
(5,987)
-63.58%
-
156
1,790
350
350
-
0.00%
-
-
19,993
-
-
-
0.00%
414
447
475
649
649
-
0.00%
1,909
2,341
2,570
23,000
23,000
-
0.00%
-
-
-
-
-
-
0.00%
9,026
27,037
63,206
67,464
63,511
(3,953)
-5.86%
- - - 25,000 30,000 5,000 20.00%
91,555 135,249 196,997 238,285 243,555 5,270 2.21%
137,090 99,067 33,699 700,751 3,124 (697,627)-99.55%
208,678 345,768 444,835 478,534 1,179,285 700,751 146.44%
345,768 444,835 478,534 1,179,285 1,182,409 3,124 0.26%
51
Fund: 230 FDA J
Revenues
Account Description
2018
2019
2020
2021 Description
3101
Tax revenue
100,000
100,000
100,000
120,000
EDA/HRA Levy
100,000
100,000
100,000
100,000
3972
Transfers
83,543
85,563
88,036
89,000
Transfers from TIF 5
-
-
-
5,000
Transfers from TIF 6
50,000
50,000
50,000
50,000
Transfers from General Fund
701,000
Transfer from Street Improvement
133,543
135,563
839,036
144,000
233,543 235,563 939,036 244.000
Fund: 230 Department: 4650
1600 Supplies, operating
500
400
360
Housing and Economic Development
200 Misc office supplies
200
500
400
360
2100
Books & periodicals
200
200
200
150
Misc. reports & periodicals (Finance & Commerce)
200
200
200
150
3030
Other professional services
4,000
5,000
14,500
1,670
4,500
7,000
4,000
5,000
14,500
1,703
4,500
7,000
4,000
5,000
14,500
1,738
4,500
1,000
4,000
5,000
14,500
1,772
4,500
1 2,700
Legal fees for development reviews
Financial consultant fees (Ehlers)
Special project consultant fees
5% of audit (2019 - $34,065, 2020 - $34,745, 2021 - $35,440)
Loan Program and Energy Audit Consultant (CEE)
Marketing Consultant fees
36,670
36,703
30,738
32,472
3100
Telephone
600
600
Cell phone
-
-
600
600
3420
Advertising
1,500
1,500
1,500
1,500
Targeted advertisements.
1,500
1,500
1,500
1,500
3430
Printing
400
100
400
100
400
100
400
100
Property ad printing
Misc printing
500
500
500
500
3610
Mcmbcrships
400
250
-
60
400
250
-
60
400
250
-
60
400
250
300
60
Economic Development Assoc of MN (EDAM)
Twin Cities North Chamber of Commerce dues
Mn Real Estate Exchangers (MREE)
MN Assoc. of Govt. Communicators (MAGC)
710
710
710
1,010
3630
Training & conferences
535
275
600
-
2,000
535
275
600
-
2,000
535
275
600
6,000
2,007
535
275
600
-
2,020
IEDC Conference Minneapolis
Ehlers Finance Seminar
EDAM summer conference
Development certification
Other miscellaneous training
3,410
1 3,410
9,417
3,430
3800
Mileage
350
350
350
350
Misc. mileage
4800
Insurance
649
649
649
649
Allocation of the City's property & liability insurance
649
649
649
649
5210
Housing programs
50,000
50,000
23,000
23,000
Housing Improvement programs
50,000
50,000
23,000
23,000
5220
Highway 10 redevelopment
28,000
28,000
-
Trailways & lighting in highway corridor, Gateway Signage
28,000
28,000
-
9300
1 Business loans/subsidies
50,000
50,000
25,000
30,000
Business improvement partnership loans/subsidies
50,000
50,000
25,000
30,000
172,489 172,422 93,024 93,861
43.96% -0.04%-46.05% 0.90%
52
THIS PAGE LEFT BLANK INTENTIONALLY
53
Community Center (Fund 252):
Building overhead (4350)
Building overhead revenues
Building overhead expenditures
Net Building Overhead Operations
Banquet Center (4730):
Banquet revenues
Banquet Center expenditures
Net Banquet Center
Recreation (4732):
YMCA revenues
YMCA expenditures
Net Recreation
Office/Chamber space (4734):
Office/Chamber revenues
Office/Chamber expenditures
Net Office/Chamber space
Creative Kids Child Care Center (4736)
Creative Kids revenues
Creative Kids expenditures
Net Creative Kids
Total revenue
Total expenditures
Net change in fund balance
Fund balance, beginning year
Fund balance, end of year
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
Actual
Actual
Actual
Budget
Request
Dollar Percent
190,496
191,726
193,448
200,300
150,300
- 0.00%
53,119
53,119
53,119
53,120
53,119
(1) 0.00%
137,377 138,607 140,329 147,180 97,181 1 0.00%
90,492 111,320 117,585 104,500 64,500 (40,000)-38.28%
124,418 119,095 126,953 127,674 143,047 15,373 12.04%
(33,926) (7,775) (9,368) (23,174) (78,547) (55,373) 238.95%
106,215 114,986 114,155 79,200 319,200 139,000 175.51%
208,466 247,527 279,654 306,084 511,477 205,393 67.10%
(102,251) (132,541) (165,499) (226,884) (192,277) (66,393) 29.26%
8,795 8,196 8,196 8,362 14,400 6,038 72.21%
4,819 5,670 5,470 5,765 6,386 577 10.00%
3,976 2,526 2,726 2,597 8,014 5,461 210.29%
87,297 107,183 132,000 132,000 132,000 - 0.00%
33,480 34,993 29,800 31,686 33,875 2,189 6.91%
53,817 72,190 102,200 100,314 98,125 (2,189) -2.18%
483,295 533,411 565,384 524,362 680,400 105,038 20.03%
424,302 460,404 494,996 524,329 747,906 223,532 42.63%
58,993 73,007 70,388 33 (67,506) (118,494) ##########
93,999 93,999 167,006 237,394 237,427 33 0.01%
152,992 167,006 237,394 237,427 169,922 (67,506)-28.43%
(continued)
54
Community Center (continued):
Building overhead (4350)
Building revenues:
3610 Investment income
3680 Miscellaneous
3972 Transfers
3994 Capital lease proceeds
2021 Budget Summary
2017 2018 2019 2020 2021 Change from 2020
Actual Actual Actual Budget Request Dollar Percent
57 600 3,370 300 300 - 0.00%
439 1,126 78 - - - 0.00%
190,000 190,000 190,000 200,000 150,000 (50,000)-25.00%
- - - - - - 0.00%
Total building overhead revenue; 190,496 191,726 193,448 200,300 150,300 - 0.00%
Operating expenses
Personnel services
0100 Salaries, regular
0110 Salaries,overtime
0300 Social Security
0321 PERA
0400 Group insurance
0500 Workers compensation
999 Allocation of salaries
Total personnel services
Materials & supplies
1210
Supplies, buildings & grounds
1230
Supplies, equipment
1600
Supplies, operating
2400
Uniforms
2410
Mats & towels
2999
Allocation of supplies
Total materials & supplies
Contractual services
3030
Other professional services
3100
Telephone
3200
Water & sewer
3210
Electricity
3220
Natural gas
3530
Refuse collection
3630
Training & conferences
3999
Allocation of utilities
4010
Rental, equipment
5110
Repairs, building & grounds
5130
Repairs, equipment
5999
Allocation of repairs
Total contractual services
Capital
7030
Equipment
Total capital outlays
Debt service
8011
Lease payable -principal
8021
Lease payable - interest
Total debt service
Total Building overhead exp
Total Building Overhead Net
23,428
32,131
22,102
36,034
49,358
13,324
36.98%
575
1,556
626
1,279
1,203
(76)
-5.94%
1,336
2,530
1,674
2,855
3,868
1,013
35.48%
1,227
2,351
1,706
2,798
3,793
995
35.56%
2,564
879
6,779
10,710
11,130
420
3.92%
2,104
1,287
2,183
2,927
2,875
(52)
-1.78%
(31,234)
(40,734)
(35,070)
(56,603)
(72,227)
(15,624)
27.60%
-
-
-
0.00%
931
3,570
3,165
1,282
1,500
218 17.00%
474
1,389
4,708
4,300
4,300
- 0.00%
9,276
9,023
7,680
7,800
7,800
0.00%
144
448
578
470
470
- 0.00%
2,001
1,625
2,494
1,750
2,500
750 42.86%
(12,826)
(16,055)
(18,625)
(15,602)
(16,570)
(968) 6.20%
- 0.00%
20,252
20,777
15,384
16,900
16,900
-
0.00%
2,887
4,320
4,755
3,200
3,500
300
9.38%
8,598
8,441
6,977
8,600
8,600
-
0.00%
42,408
47,515
46,201
47,000
47,000
-
0.00%
15,005
15,451
16,299
15,000
17,000
2,000
13.33%
4,230
3,720
3,480
4,204
4,576
372
8.85%
-
-
-
-
-
-
0.00%
(93,380)
(100,224)
(93,095)
(94,904)
(97,576)
(2,672)
2.82%
-
130
-
-
0.00%
6,723
15,790
13,200
9,770
9,770
-
0.00%
17,852
17,487
24,205
18,491
19,991
1,500
8.11%
(24,575)
(33,407)
(37,406)
(28,261)
(29,761)
(1,500)
5.31%
-
-
-
0.00%
- - 0.00%
- - 0.00%
39,752
40,957
42,198
43,478
44,795
1,317
3.03%
13,367
12,162
10,921
9,642
8,324
(1,318)
-13.67%
53,119
53,119
53,119
53,120
53,119
(1)
0.00%
53,119
53,119
53,119
53,120
53,119
(1)
0.00%
137,377 138,607 140,329 147,180 97,181 1 0.00%
191,887 197,026 (continued)
55
Fund: 252 Department: 4350 Community Center Building Overhead
Account Description 2018 2019 2020
Expenditures
2021 Description
1210
Supplies, bldgs & grounds
1,150
1,150
1,282
1,500
Lights, signs, fertilizer
1,150
1,150
1,282
1,500
1230
Supplies, equipment < $5000
800
800
3,500
800
3,500
800
3,500
Small tools & equipment
Drinking fountains
800
4,300
4,300
4,300
1600
Supplies, operating
7,800
7,800
7,800
7,800
Batteries, soap, paper towels, cleaning supplies for bathrooms
Paper cups, plates, etc. for lounge & customer service events
7,800
7,800
7,800
7,800
2400
Uniforms
470
470
470
470
Uniforms/Clothing (7.3% of $4,500 +.8 FTE x $175)
470
470
470
1 470
2410
Mats & towels
1,500
250
1,500
250
1,500
250
2,250
250
Floor mats and cleaning towels to provide better protection of carpets
Special events
1,750
1,750
1,750
2,500
3030
Other professional services
800
200
11,000
1,750
800
200
11,000
1,750
600
500
14,500
1,300
600
500
14,500
1 1,300
Backflow inspection, alarm inspection,
Sprinkler inspections
Custodial services: 12 months $xxx
Commercial carpet cleaning service (twice annually)
13,750
13,750
16,900
16,900
3100
Telephone & internet
3,200
3,200
3,200
3,500
Office & customer phones, interact, maintenance agreements, & repairs
3,200
3,200
3,200
3,500
3200
Water & Wastewater
9,000
9,000
8,600
8,600
Water & sewer charges for community center
9,000
9,000
8,600
8,600
3210
Electricity
25,000
40,000
47,000
47,000
Estimated electrice charges
25,000
40,000
47,000
47,000
3220
Natural gas
14,000
15,000
15,000
17,000
Estimated natural gas charges
14,000
15,000
15,000
17,000
3530
Refuse collection
3,624
400
3,804
400
3,804
400
4,176
400
Dumpsters $348 x 12 months
Extra garbage pick-up charges
4,024
4,204
4,204
4,576
4800
Bonding & insurance
8,200
8,200
8,200
8,200
Insurance & bonding cost.
8,200
8,200
8,200
8,200
5110
Repairs, building & grounds
1,200
4,500
770
1,500
1,300
500
1,200
4,500
770
1,500
1,300
500
1,200
4,500
770
1,500
1,300
500
1,200
4,500
770
1,500
1,300
500
Repair floor tiles
Exterior/Interior building maintenance
Exterminator: 12 months X 64.02
Fire alarm system service
Parking lot & grounds maintenance
Security system service
9,770
9,770
9,770
9,770
5130
Repairs, equipment
11,500
3,000
1,500
11,500
3,000
1,500
11,991
5,000
1,500
11,991
6,000
2,000
FIVAC system maintenance contract
FIVAC repairs
Plumbing, electrical, & misc. interior maintenance
16,000
16,000
18,491
19,991
8011
8021
Lease payable (ESP)
interest
40,957
12,163
42,199
10,921
43,478
9,642
44,796
8,324
Lease payable for energy savings program (matures 2-23-27)
53,120
53,120
53,120
53,120
159,834 179,514 191,887 197,027
6.09% 12.31% 6.89% 2.68%
56
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
Actual
Actual
Actual
Budget
Request
Dollar Percent
Community Center (continued):
Banquet Center (4730):
Banquet Revenues
3634 Equipment rental
3,740
4,956
4,756
4,500
4,500
- 0.00%
3645 Rental - banquet facility
86,752
106,364
112,829
100,000
60,000
(40,000)-40.00%
0.00%
Total banquet center revenue
90,492
111,320
117,585
104,500
64,500
(40,000)-38.28%
Banquet Expenditures
Personnel services
0100 Salaries, regular
-
-
45,362
45,362
0.00%
0110 Salaries, overtime
-
-
-
-
0.00%
0150 Salaries, part time regular pay
-
-
7,280
7,280
0.00%
0300 Social Security
-
-
4,027
4,027
0.00%
0321 PERA
-
-
3,949
3,949
0.00%
0400 Group insurance
-
-
11,694
11,694
0.00%
0500 Workers compensation
-
-
440
440
0.00%
0999 Allocation of salaries
6,385
8,147
7,014
11,321
14,495
3,174
28.04%
Total personnel services
6,385
8,147
7,014
11,321
87,247
75,926
670.67%
72,752
Materials & supplies
1210 Supplies, buildings & grounds
-
-
-
-
-
-
0.00%
1230 Supplies, equipment
165
1,570
767
4,500
3,000
(1,500)
-33.33%
1600 Supplies, operating
299
-
-
-
-
-
0.00%
2999 Allocation of supplies
3,591
4,459
5,215
4,369
4,640
271
6.19%
Total materials & supplies
4,055
6,029
5,982
8,869
7,640
(1,229)
-13.86%
Contractual services
3030
Other professional services
78,328
66,787
72,511
66,104
5,636
(60,468)
-91.47%
3420
Advertising
379
-
ill
500
500
0.00%
3430
Printing
-
-
-
250
250
-
0.00%
3999
Allocation of utilities
24,295
26,055
24,456
26,317
27,041
724
2.75%
4800
Bonding & insurance
1,339
1,449
1,536
2,100
2,100
-
0.00%
5110
Repairs, building & grounds
700
1,235
3,431
2,700
2,700
0.00%
5130
Repairs, equipment
2,056
39
1,439
1,600
1,600
-
0.00%
5999
Allocation of repairs
6,881
9,354
10,473
7,913
8,333
420
5.31%
Total contractual services
113,978
104,919
113,957
107,484
48,160
(59,324)
-55.19%
116,353
55,800
Total banquet center exp
124,418
119,095
126,953
127,674
143,047
15,373
12.04%
Total Banquet Center net (33,926) (7,775) (9,368) (23,174) (78,547) (55,373) 238.95%
(continued)
57
Fund: 252 Community Center - 4730 Banquet Center
Account Description 2018 2019
2020
Expenditures
2021 Description
1230
Supplies, equipment
2,500
2,500
2,000
2,500
2,000
3,000
-
Tables, mirrors, microphones, projectors, etc. for Banquet Room
Ice machine
2,500
4,500
4,500
3,000
2999
Allocation of supplies
4,332
4,332
4,369
4,640
28% Allocation from overall building support
4,332
1 4,332
4,369
4,640
3030
Other professional services
835
2,500
58,667
1,750
12,000
500
852
2,500
60,896
1,750
12,000
500
869
2,500
48,485
1,750
12,000
500
886
2,500
-
1,750
-
1 500
2.5% of audit (2019 - $34,065, 2020 - $34,745, 2021 - $35,440)
Miscellaneous professional services (linen service)
Banquet facility management (16% of 311,512)
Carpet cleaning 2 x year
Extra staff for large events
Legal costs
76,252
1 78,498
66,104
5,636
3420
Advertising & marketing
500
500
500
500
Website and traditional advertising, marketing
500
500
500
500
3430
Printing
250
250
250
250
Brochures, flyers, etc.
250
250
250
250
3999
Allocation of utilities
19,057
23,587
25,54747,04128%
Allocation from overall building utilities
19,057
23,587
25,5474800
Bonding & insurance
2,100
2,100
2,100Insurance
& bonding cost
2,100
2,100
2,1005110
Repairs, building & grounds
1,200
1,500
1,200
1,500
1,200Interior
1,500Dance
building repairs specific to the banquette center/center divider repairs
floor maintenance
2,700
2,700
2,700
2,700
5130
Repairs, equipment
1,600
1,600
1,600
1,600
Repairs to kitchen, audio system, and other banquette equipment
1,600
1,600
1,600
1,600
5999
Allocation of repairs
7,216
7,216
7,913
8,333
28% Allocation from overall building repairs
7,216
7,216
7,913
8,333
116,507 125,283 115,583 55,800
10.53% 7.53% -7.74%-51.72%
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
Actual
Actual
Actual
Budget
Request
Dollar
Percent
Community Center (continued):
Recreation (4732):
Recreation Revenues
3405 Recreation profit
51,558
68,292
53,141
35,000
-
(35,000)
-100.00%
3406 Recreation program fees
-
-
-
-
101,000
3660 Gym & meeting room rental
16,499
19,868
33,844
20,000
10,000
(10,000)
-50.00%
3661 Open gym participant fees
36,357
24,200
26,429
23,000
7,000
(16,000)
-69.57%
3679 Commissions - vending
1,801
2,626
741
1,200
1,200
-
0.00%
3972 Transfers
-
-
-
-
200,000
200,000
0.00%
Total Recration revenues 106,215 114,986 114,155 79,200 319,200 139,000 175.51%
Recreation Expenditures
Personnel services
0100
Salaries, regular
129,347
129,347
0.00%
0110
Salaries,overtime
-
-
0.00%
0150
Salaries,part-time
145,600
145,600
0.00%
0300
Social security
21,034
21,034
0.00%
0321
Pensions
20,621
20,621
0.00%
0400
Group insurance
22,788
22,788
0.00%
0500
Workers compensation
2,295
2,295
0.00%
0999
Allocation of salaries
21,551
28,205
24,198
39,056
50,008
10,952
28.04%
Total personnel services
21,551
28,205
24,198
39,056
391,693
352,637
902.90%
341,685
Materials & supplies
1230
Supplies, equipment
3
38
-
2,000
2,000
-
0.00%
2999
Allocation of supplies
6,413
7,962
9,313
7,801
8,285
484
6.20%
Total materials & supplies
6,416
8,000
9,313
9,801
10,285
484
4.94%
Contractual services
3030
Other professional services
109,051
120,555
151,079
155,812
2,658
(153,154)
-98.29%
3430
Printing
1,930
3,492
2,474
7,200
7,200
-
0.00%
3999
Allocation of utilities
51,237
55,038
50,579
48,412
49,838
1,426
2.95%
4010
Rental, equipment
-
9,367
15,035
20,297
20,297
-
0.00%
4800
Bonding & insurance
2,567
2,776
2,944
4,025
4,025
-
0.00%
5110
Repairs, building & grounds
3,426
3,390
5,329
6,000
5,000
(1,000)
-16.67%
5130
Repairs, equipment
-
-
-
1,350
6,350
5,000
370.37%
5999
Allocation of repairs
12,288
16,704
18,703
14,131
14,131
-
0.00%
Total contractual services
180,499
211,322
246,143
257,227
109,499
(147,728)
-57.43%
267,028
119,784
Total Recreation exp
208,466
247,527
279,654
306,084
511,477
205,393
67.10%
Total Recreation net (102,251) (132,541) (165,499) (226,884) (192,277) (66,393) 29.26%
(continued)
59
Fund: 252 Community Center - 4732 Recreation =
Account Description 2018
N
2019
Expenditures
2020 2021 Description
1230
Supplies, equipment
2,000
2,000
2,000
2,000
Miscellaneous
2,000
2,000
2,000
2,000
2999
Allocation of supplies
7,735
7,735
7,801
8,285
50% Allocation from overall building support
7,735
7,735
7,801
8,285
3030
Other professional services
110,349
-
2,935
2,505
114,542
-
2,935
2,555
127,271
23,000
2,935
2,606
-
2,658
YMCA mgt. contract (other half of fee in recreation)(42% of $311,512)
Senior Program Coordinator
Copier ($2,100) Computer ($835) per agreement
7.50% of audit (2019 - $34,065, 2020 - $34,745, 2021 - $35,440)
115,789
120,032
155,812
21658
3430
Printing
7,200
7,200
7,200
7,200
50% of the cost of printing and mailing the Mounds View Matters newsletter
7,200
7,200
7,200
7,200
3999
Allocation of utilities
35,447
43,537
48,412
49,838
50% Allocation from overall building utilities
35,447
43,537
48,412
49,838
4010
Rental, equipment
250
250
20,047
250
20,047
250
20,047
Scissor lift rental
Fitness equipment
250
20,297
20,297
20,297
4800
Bonding & insurance
4,025
4,025
4,025
4,025
Insurance & bonding cost.
4,025
4,025
4,025
4,025
5110
Repairs, building & grounds
1,500
1,000
3,500
1,500
1,000
3,500
1,500
1,000
3,500
1,500
1,000
2,500
General building repairs
Interior improvements
Gym floor resurfacing & maintenance
6,000
6,000
6,000
5,000
5130
Repairs, equipment
500
-
-
850
500
-
-
850
500
-
-
850
500
4,000
1,000
850
Registration system support
IT support
Copier annual maintenance
Repairs to other equipment
1,350
1,350
1,350
6,350
5999
Allocation of repairs
12,885
12,885
14,131
14,131
50% Allocation from overall building repairs
12,885
12,885
14,131
14,131
192,681 225,061 267,028 119,784
4.20% 16.80% 18.65%-55.14%
•c
THIS PAGE LEFT BLANK INTENTIONALLY
61
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
Actual
Actual
Actual
Budget
Request
Dollar
Percent
Office space (RISE)(4734):
Office space revenues
3633 Lease - Office/Chamber space
8,795
8,196
8,196
8,362
14,400
6,038
72.21%
Total office space revenues
8,795
8,196
8,196
8,362
14,400
6,038
72.21%
Office space expenditures
Personnel services
0999 Allocation of salaries
937
1,226
1,052
1,698
2,174
476
28.05%
Total personnel services
937
1,226
1,052
1,698
2,174
476
28.05%
Materials & supplies
2999 Allocation of supplies
385
478
559
468
497
29
6.22%
Total materials & supplies
385
478
559
468
497
29
6.22%
Contractual services
3999 Allocation of utilities
2,760
2,964
2,737
2,751
2,822
71
2.59%
5999 Allocation of repairs
737
1,002
1,122
848
893
45
5.29%
Total contractual services
3,497
3,966
3,859
3,599
3,715
71
1.98%
0
Total office space exp
4,819
5,670
5,470
5,765
6,386
577
10.00%
Total office space net
3,976
2,526
2,726
2,597
8,014
5,461
210.29%
(continued)
2021
Budget Summary
2017
2018
2019
2020
2021
Change from 2020
Actual
Actual
Actual
Budget
Request
Dollar
Percent
Creative Kids Child Care (4736):
Child Care Revenues
3632 Lease - Child Care
Lease ends 7-31-23
Total child care revenues
Child Care Ed Expenditures (19%)
Personnel services
0999 Allocation of salaries
Total personnel services
Materials & supplies
1600 Supplies, operating
2999 Allocation of supplies
Total materials & supplies
Contractual services
3999 Allocation of utilities
4750 Taxes, licenses, & fees
4800 Bonding & insurance
5999 Allocation of repairs
Total contractual services
Total child care exp
Total child care net
87,297 107,183 132,000 132,000 132,000 - 0.00%
87,297 107,183 132,000 132,000 132,000 - 0.00%
2,499 3,259 2,806 4,528 5,798 1,270 28.05%
2,499 3,259 2,806 4,528 5,798 1,270 28.05%
- - - - - - 0.00%
2,437 3,050 3,539 2,964 3,148 184 6.22%
2,437 3,050 3,539 2,964 3,148 184 6.22%
15,088
16,168
15,324
17,424
17,874
450 2.59%
7,894
5,203
-
-
-
- 0.00%
893
966
1,024
1,400
1,400
- 0.00%
4,669
6,347
7,107
5,370
5,655
285 5.30%
28,544
28,684
23,455
24,194
24,929
735 3.04%
33,480 34,993 29,800 31,686 33,875 2,189 6.91%
53,817 72,190 102,200 100,314 98,125 (2,189) -2.18%
62
2021 Budget Summary
2017 2018 2019 2020 2021 Change from 2020
Actual Actual Actual Budget Request Dollar Percent
Lakeside Park (Fund 255):
Revenues
3370
Spring Lake Pk contribution
11,500
11,500
11,500
11,500
11,500
-
0.00%
3370
Mounds View contribution
11,500
11,500
11,500
11,500
11,500
-
0.00%
3610
Investment income
226
298
622
210
25
(185)
-88.10%
3665
Park site permit
1,231
826
599
500
500
-
0.00%
Total revenue
24,457
24,124
24,221
23,710
23,525
(185)
-0.78%
Operating expenses (4350):
Personnel services
0150
Salaries, part-time
1,785
3,141
2,297
3,680
3,680
-
0.00%
0300
Social security
137
240
176
282
282
-
0.00%
0500
Workers compensation
196
153
156
253
253
-
0.00%
Total personnel services
2,118
3,534
2,629
4,215
4,215
-
0.00%
Materials & supplies
1210
Supplies, bldgs & grounds
2,875
-
74
1,700
1,700
-
0.00%
1600
Supplies, operating
539
1,187
1,677
800
800
-
0.00%
Total materials & supplies
3,414
1,187
1,751
2,500
2,500
-
0.00%
Contractual services
3200
Water & sewer
2,549
3,223
2,480
2,400
2,400
-
0.00%
3210
Electricity
1,140
1,356
1,203
1,300
1,300
-
0.00%
3530
Refuse collection
-
-
-
75
75
-
0.00%
4010
Equipment Contribution SLP
5,036
5,276
5,276
4,800
5,276
476
9.92%
4030
Satellites
680
359
380
700
550
(150)
-21.43%
4800
Insurance
4,558
4,705
4,995
4,800
5,504
704
14.67%
5130
Repairs, equipment
3,541
4,796
2,879
2,920
1,705
(1,215)
-41.61%
Total contractual services
17,504
19,715
17,213
16,995
16,810
(185)
-1.09%
Total expenses
23,036
24,436
21,593 23,710 23,525
(185) -0.78%
Net change in fund balance
1,421
(312)
2,628 - -
- 0.00%
Fund balance, beginning year
8,058
9,479
9,167 11,795 11,795
0.00%
Fund balance, end of year
9,479
9,167
11,795 11,795 11,795
0.00%
63
Fund: 255 Lakeside Park
Revenues
Account
Description
2018
2019
2020
2021
Description
3370
Contributions
11,500
11,500
11,500
11,500
Spring Lake Park contribution for half of cost for joint park
11,500
11,500
11,500
11,500
3370
Contributions
11,500
11,500
11,500
11,500
Mounds View contribution for half of cost for joint park
11,500
11,500
11,500
11,500
3610
Interest revenue
300
210
210
25
Estimated interest earnings at 0.35%.
300
21011
3680
Park site rental
250
500
500
500
Rental of the park by groups or individuals
250
500
500
500
und: 255 Department: 4350
1210 Supplies, bldgs & grounds
9MExpenditures
1,100 1,700 1,700
1,700 Paper, sand, etc.
1,700
1,100
1,700
1,700
1600
Supplies, operating
1,357
800
800
800
Fertilizer & pesticides
1,357
800
800
800
3200
Water & sewer
1,800
2,400
2,400
2,400
Estimated water & sewer charges
1,800
2,400
2,400
2,400
3210
Electricity
1,400
1,300
1,300
1,300
Estimated electric charges
1,400
1,300
1,300
1,300
3530
Refuse collection
75
75
75
75
Six months service
75
75
75
75
4010
Equipment, capital charge
4,600
4,800
4,800
5,276
Capital charge for usage of SLP city equipment
4,600
4,800
4,800
5,276
4030
Satellites
650
700
700
550
Five months service
650
700
700
550
4800
Insurance & bonds
4,800
4,800
4,800
5,504
Property & liability insumace
4,800
4,800
4,800
5,504
5130
Repairs, equipment
3,616
2,920
2,920
1,705
Repair of equipment at the park
3,616
2,920
2,920
1,705
19,398 19,495 19,495 19,310
-0.73% 0.50% 0.00% -0.95%
64
2021 Budget Summary
Y-T-D
2017
2018
2019
2020 09/30/2020
2021
Change from 2020
Actual
Actual
Actual
Budget Actual
Request
Dollar Percent
Recycling (Fund 290):
Revenues
3360 Other County grants
33,345
21,885
31,059
31,545
31,539
(6) -0.02%
3610 Investment income
3
-
-
- -
-
- 0.00%
Total revenue
33,348
21,885
31,059
31,545 -
31,539
(6) -0.02%
Operating expenses
Operations (4420)
Personnel services
0100 Salaries, regular
8,206
14,012
9,440
10,243
7,434
11,137
894
8.73%
0110 Salaries, overtime
-
174
195
-
-
-
-
0.00%
0300 Social security
611
1,050
668
784
516
852
68
8.67%
0321 PERA
616
1,046
722
768
559
835
67
8.72%
0400 Group insurance
1,577
2,524
2,805
1,974
2,079
1,991
17
0.86%
0500 Workers compensation
71
60
63
85
70
93
8
9.41%
Total personnel services
11,081
18,866
13,893
13,854
10,658
14,908
1,054
7.61%
Materials & supplies
1600 Supplies, operating - 1,276 37 500 - 500 - 0.00%
Contractual services
3300
Postage
1,004
902
977
2,200
- 2,200
- 0.00%
3420
Advertisements
-
-
-
-
- -
- 0.00%
3430
Printing
1,720
913
3,461
2,500
1,822 2,500
- 0.00%
3530
Refuse collection
5,394
6,018
6,028
12,491
947 11,431
(1,060) -8.49%
Total contractual services
8,118
7,833
10,466
17,191
2,769 16,131
(1,060) -6.17%
Total expenses 19,199 27,975 24,396 31,545 13,427 31,539 (6) -0.02%
Net change in fund balance 14,149 (6,090) 6,663 - (13,427) - 0.00%
Fund balance, beginning year 14,211 28,360 22,270 28,933 28,933 28,933 - 0.00%
Fund balance, end of year 28,360 22,270 28,933 28,933 15,506 28,933 - 0.00%
17,691 16,631
65
Fund: 290 Recycling Gra Revenues
Account Description 2018 2019 2020 2021 Description
3360
Other grants & aid 31,455 31,545 31,545 31,539
Estimated Ramsey County recycling grant
31,455 31,545 31,545 31,539
und: 290 Department: 4420
1600 Supplies, operatin
500
500 500
Expenditures
500
500
500
500
500
3300
Postage
2,200
2,200
2,200
2,200
City wide mailing for Cleanup Day, Newsletter, organics
2,200
2,200
2,200
2,200
3430
Printing
500
2,000
500
2,000
500
2,000
500
2,000
Articles in City newsletter
Clean-up Day and Organics printing of direct mailing items
2,500
1 2,500
1 2,500
2,500
3530
Refuse collection
12,229
13,968
12,491
11,431
Recycling collections CH, CC, and Parks, Clean-up Days, shredding event
12,229
13,968
12,491
11,431
17,429 19,168 17,691 16,631
-5.71% 9.98% -7.71% -5.99%
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
Actual
Actual
Actual
Budget
Request
Dollar
Percent
TIF # 5 (Fund 450):
Revenues
3101 Tax collections
1,630,140
1,670,422
1,707,400
1,760,734
1,793,817
33,083
1.88%
3610 Investment income
3,047
4,023
8,175
3,000
1,500
(1,500)
-50.00%
Total revenue
1,633,187
1,674,445
1,715,575
1,763,734
1,795,317
31,583
1.79%
Operating expenses (4650):
Contractual services
3030 Other professional
3,216
3,927
5,306
5,338
5,372
34
0.64%
8010 Developer PAG, principal
416,419
492,935
555,066
-
-
-
0.00%
8020 Developer PAG, interest
1,096,798
1,074,832
1,049,399
1,647,364
1,688,413
41,049
2.49%
9900 Transfers out to EDA
79,498
83,543
85,563
88,036
89,690
1,654
1.88%
Total contractual services
1,595,931
1,655,237
1,695,334
1,740,738
1,783,475
42,737
2.46%
Net change in fund balance
Fund balance, beginning year
Fund balance, end of year
37,256 19,208 20,241 22,996 11,842 (11,154)-48.50%
792,770 830,026 849,234 869,475 892,471 22,996 2.64%
830,026 849,234 869,475 892,471 904,313 11,842 1.33%
67
Fund: 450 TIF District #5
Revenues
Account
Description
2018
2019
2020
2021
Description
3101
Tax increment collections
1,670,873
1,711,275
1,760,734
1,793,817
Estimated collections of incremental taxes on properties in the district
1,670,873
1,711,275
1,760,734
1,793,817
3610
Investment income
3,000
3,000
3,000
1,500
Estimated interest earnings
3,000
3,000
3,000
1,500
,Fund: 430 Department: 4650
3030 Other professional services
3,420
1,640
5,060
3,600
1,703
5,303
3,600
1,738
5,338
Economic Development
3,600 TIF administration and reporting fees
1,772 5% of audit (2019 - $34,065, 2020 - $34,745, 2021 - $35,440)
5,372
8010
Pay-as-you-go principal
1,568,467
1,606,521
1,647,364
1,688,413
Principal on a revenue note issued to promote a development. (Medtronic)
1,568,467
1,606,521
1,647,364
1,688,413
9900
Transfer out to EDA Fund
83,543
85,563
88,036
89,690
Transfer to cover the EDA operating budget.
83,543
1 85,563
1 88,036
89,690
1,657,070 1,697,387 1,740,738 1,783,475
3.67% 2.43% 2.55% 2.46%
Statutory decertification date: December 31, 2033
TIF # 6 (Fund 441):
Revenues
3101 Tax collections
3102 Tax collections - delinquent
3610 Investment income
Total revenue
Operating expenses (4650):
Contractual services
3030 Other professional
8010 Developer PAG, principal
8020 Developer PAG, interest
9900 Transfers out to EDA
Total contractual services
Net change in fund balance
Fund balance, beginning year
Fund balance, end of year
2021 Budget Summary
2019 2020 2021 Change from 2020
Actual Budget Request Dollar Percent
10,522 79,894 69,372 659.30%
- - - - 0.00%
- 40 200 160 400.00%
- 10,562 80,094 69,532 658.32%
- 947 1,332 385 40.65%
- 4,735 40,826 36,091 762.22%
- - - - 0.00%
- - 6,989 6,989 0.00%
- 5,682 49,147
43,465 764.96%
- 4,880 30,947
26,067 534.16%
- - 4,880
4,880 0.00%
- 4,880 35,827
30,947 634.16%
Fund: 441 TIF District #6
Revenues
Account
Description
2018
2019
2020
2021
Description
3101
Tax increment collections
10,522
79,894
Estimated collections of incremental taxes on properties in the district
10,522
79,894
3610
Investment income
40
40
Estimated interest earnings at 1.00%.
40
40
,Fund: 441 Department: 4650
3030 Other professional services
425
522
Economic Development
800 TIE administration and reporting fees
532 1.5% of audit (2019 - $34,065, 2020 - $34,745, 2021 - $35,440)
1,332
947
8010
Pay-as-you-go principal
4,735
40,826
Principal on a revenue note issued to promote a development. (MWF)
4,735
40,826
8020
Pay-as-you-go interest
Interest on a revenue note issued to promote a development. (Medtronic)
9900
Transfer out to EDA Fund
6,989
Transfer to cover the EDA operating budget.
6,989
- 5,682 49,147
#DIV/0! 764.96%
70
CITY OF MOUNDS VIEW, MINNESOTA
Debt Service Fund 2021 Budgets
Combining Statement of Revenues and Expenditures
Revenue:
Taxes:
Property taxes
Miscellaneous:
Investment income
Total revenue
Expenditures:
Debt service:
Principal
Interest
Paying agent fees
Continuing disclosure fees
Total expenditures
Surplus of revenue
over (under) expenditures
Net change in fund balance
Fund balance, January 1
Fund balance, December 31
GO
CIP
Bonds Total
2017A 2021 2020
413,983 413,983 416,294
240,000
240,000
235,000
152,870
152,870
159,995
475
475
475
1,500
1,500
1,000
394,845
394,845
396,470
19,938
19,938
20,324
19,938
19,938
20,324
368,719
368,719
348,395
388,657
388,657
368,719
12/2/2020 12:23 PM
2021 Budget Summary
2018
2019 2020
Actual
Actual Budget
GO Capital Imp. Plan Bonds of 2017A Debt Service (Fund 506):
Revenues
3101
Property taxes
407,227
415,101 416,294
3102
Delinquent taxes
-
- -
3121
Fiscal disparities
-
- -
3610
Investment income
880
3,142 500
3680
Misc revenue
-
- -
3972
Transfers
126,284
- -
3993
Bond proceeds
-
- -
2021 Change from 2020
Re uest Dollar Percent
413,983 (2,311) -0.56%
- - 0.00%
- - 0.00%
800 300 60.00%
- - 0.00%
- - 0.00%
- - 0.00%
Total revenue 534,391 418,243 416,794 414,783 (2,011) -0.48%
Operating expenses (4750):
Contractual services
8010 Debt, principal -
225,000
235,000
240,000
5,000
2.13%
8020 Debt, interest 211,419
166,895
159,995
152,870
(7,125)
-4.45%
8030 Paying agent 450
475
475
475
-
0.00%
8040 Continuing disclosure -
-
1,000
1,500
500
50.00%
Total contractual services 211,869
392,370
396,470
394,845
(1,625)
-0.41%
Net change in fund balance
322,522 25,873
20,324
19,938
(386)
-1.90%
Fund balance, beginning year
- 322,522
348,395
368,719
20,324
5.83%
Fund balance, end of year
322,522 348,395
368,719
388,657
19,938
5.41 %
12/2/2020 12:23 PM
THIS PAGE LEFT BLANK INTENTIONALLY
73
Revenue:
Taxes
Franchise fees
Special assessments
Intergovernmental:
State
Miscellaneous:
Investment income
Other
Total revenue
Expenditures:
General government
Public safety
Streets and highways
Culture and recreation
Total expenditures
Excess (deficiency) of revenue
over expenditures
Other financing sources (uses)
Operating transfers
Transfers in
Transfers out
Total other financing
sources (uses)
Net change in fund balance
Fund balance, January 1
Fund balance, December 31
CITY OF MOUNDS VIEW, MINNESOTA
Capital Project Funds 2021 Budgets
Combining Statement of Revenues and Expenditures
Park Vehicle and Special Street Total Budget
Dedication Equipment Proiects Improvement 2021 2020
$ - $ - $ - $ 150,000 $ 150,000 $ 150,000
- 305,000 305,000 302,500
- 15,000 15,000 22,000
- 275,000 275,000 275,000
500 - 4,000 15,000 19,500 29,000
3,000 - - - 3,000 3,000
3,500 - 4,000 760,000 767,500 781,500
- - 714,830 -
714,830
665,108
- 152,000 - -
152,000
109,900
- 200,000 25,000 347,260
572,260
299,700
125,500 100,000 - -
225,500
157,500
125,500 452,000 739,830 347,260
1,664,590
1,232,208
(122,000) (452,000) (735,830) 412,740 (897,090) (450,708)
- 457,000 75,000 -
532,000
529,000
- (185,000) - -
(185,000)
(760,000)
- 272,000 75,000 -
347,000
(231,000)
(122,000) (180,000) (660,830) 412,740
(550,090)
(681,708)
83,598 2,054,874 687,769 1,706,774 4,533,015 5,530,723
$ (38,402) $ 1,874,874 $ 26,939 $ 2,119,514 $ 3,982,925 $ 4,849,015
74
2018 Budget Summary
Y-T-D
2017
2018
2019
2020
09/30/20
2021
Change from 2020
Actual
Actual
Actual
Budget
Actual
Request
Dollar Percent
Park Dedication (Fund 451):
Revenues
3610 Investment income
4,762
4,555
5,091
1,000
(328)
500
(500)-50.00%
3652 Park dedication fees
-
38,576
114,972
3,000
3,000
- 0.00%
Total revenue
4,762
43,131
120,063
4,000
(328)
3,500
(500)-12.50%
Operating expenses
Operations (4350):
Materials & supplies
1230 Supplies, equip. < $5,000 2,304 - - - - - 0.00%
1600 Supplies, operating 34,126 - 7,016 - - - - 0.00%
Total materials & supplies 36,430 - 7,016 - - - - 0.00%
Contractual services
5110 Repairs, Buildings & Grounds - 3,478 - - - - - 0.00%
Total contractual services - 3,478 - - - - - 0.00%
Capital
7050 Construction
Total capital outlays
Total expenses
Net change in fund balance
Fund balance, beginning year
Fund balance, end of year
32,700 231,742 75,599 103,500 1,167 125,500 22,000 21.26%
32,700 231,742 75,599 103,500 1,167 125,500 22,000 21.26%
69,130 235,220 82,615 103,500 1,167 125,500 22,000 21.26%
(64,368) (192,089) 37,448 (99,500) (1,495) (122,000) (22,500) 22.61%
402,107 337,739 145,650 183,098 183,098 83,598 (99,500)-54.34%
$ 337,739 $ 145,650 $ 183,098 $ 83,598 $ 181,603 $ (38,402) $(122,000)-145.94%
75
Fund: 451 Park Dedication Fund
Revenues
Account
Description
2018
2019
2020
2021
Description
3610
Investment income
2,000
1,000
1,000
500
Estimated interest earnings at 1%.
2,000
1,000
1,000
500
3652
Park dedication fees
3,000
31000
31000
3,000
Developer payments
3,000
3,000
3,000
3,000
und: 451 Department: 4470
Expenditures
7050
Construction > $25000
45,000
Irrigation & landscaping improvements City Hall Park
58,500
Restroom enclosures, roof, hockey lighting
-
60,000
Random Park Playground
40,000
Lambert Park Hockey Boards
13,000
Netting Silver View Park
12,500
T-Ball field City Hall Park
70,000
-
City Hall Park redesign ?
250,000
-
Greenfield basketball and tennis courts - resurface
-
58,500
2 park shelters (splash pad)
25,000
Silver View Park Shelter remodel
320,000
83,500
103,500
125,500
76
2018 Budget Summary
Y-T-D
2017
2018
2019
2020 09/30/20
2020
Chance from 2020
Actual
Actual
Actual
Request Actual
Request
Dollar Percent
Vehicle & Equipment (Fund 460):
Revenues
3680
Miscellaneous revenue
-
57,253
13,289
- -
-
- 0.00%
3972
Transfers in - General fund
250,000
300,000
325,000
299,000 -
299,000
- 0.00%
3972
Transfers in - Water
-
66,000
67,000
67,000 -
70,000
3,000 4.48%
3972
Transfers in - Sewer
38,000
48,000
52,000
55,000 -
55,000
- 0.00%
3972
Transfers in - Storm Water
32,000
32,000
31,000
33,000 -
33,000
- 0.00%
Total revenue
320,000
503,253
488,289
454,000 -
457,000
3,000 0.66%
Expenditures
Central Services (4160):
Materials & supplies
1230 Supplies, equipment < $5,000
-
-
6,502
-
-
-
-
0.00%
Capital
7030 Equipment
-
-
7,601
-
-
-
-
0.00%
Total Central Services
-
-
14,103
-
-
-
-
0.00%
Police (4200):
Materials & supplies
1230 Supplies, equip < $5,000
5,075
10,107
43,109
-
-
-
-
0.00%
3030 Other professional services
4,820
7,240
-
-
-
-
-
0.00%
5120 Repairs, vehicles
-
-
-
-
255
-
-
0.00%
Capital
7030 Equipment
-
-
-
12,500
101,000
88,500
708.00%
7040 Vehicles
62,322
107,295
95,645
97,400
72,847
51,000
(46,400)
-47.64%
Total Police
72,217
124,642
138,754
109,900
73,102
152,000
42,100
38.31%
Park and rec (4360):
Capital
7030 Equipment
7,800
-
48,171
-
-
100,000
100,000
0.00%
7040 Vehicles
-
-
-
54,000
5,370
-
(54,000)
-100.00%
Total Park and rec
7,800
-
48,171
54,000
5,370
100,000
46,000
85.19%
PW Streets (4470):
Materials & supplies
1230 Supplies, equip < $5,000
-
2,847
-
6,200
-
-
(6,200)
-100.00%
Capital
7030 Equipment
-
-
26,464
25,000
-
(25,000)
-100.00%
7040 Vehicles
186,356
-
-
50,000
-
200,000
150,000
300.00%
Total PW Streets
186,356
2,847
26,464
81,200
-
200,000
118,800
146.31%
Other (4160):
9900 Transfer out - General Fund
21,600
-
-
24,000
-
25,000
1,000
4.17%
9900 Transfer out - Water
35,000
-
-
35,000
-
160,000
125,000
357.14%
9900 Transfer out - Sewer
-
-
100,000
-
-
-
0.00%
Total other
56,600
-
100,000
59,000
-
185,000
126,000
213.56%
Total expenditures
322,973
127,489
327,492
304,100
78,472
637,000
332,900
109.47%
Net change in fund balance
(2,973)
375,764
160,797
149,900
(78,472)
(180,000)
(329,900)
-220.08%
Fund balance, beginning year
1,371,386
1,368,413
1,744,177
1,904,974
1,904,974
2,054,874
149,900
7.87%
Fund balance, end of year
1,368,413
1,744,177
1,904,974
2,054,874
1,826,502
1,874,874
(180,000)
-8.76%
327,492
304,100
637,000
77
Fund: 460 Vehicle & Equipment Fund Revenues
Account
Description
2018
2019
2020
2021
Description
3961
Transfers in
250,000
286,000
299,000
299,000
From General Fund ($259,000 5yr Fin Plan)
66,000
67,000
67,000
70,000
From Water Fund
48,000
52,000
55,000
55,000
From Sanitary Sewer Fund
32,000
31,000
33,000
33,000
From Storm Water Fund
396,000
1 436,000
1 454,000
1 457,000
Fund: 460 Department: 4160 Central Services
Operations
7030 Equipment > $5000
20,500
-
- Copiers (3) add pw in 2024
20,500
Fund: 460 Department: 4200 Police
Operations
7030 Equipment > $5000
-
Radar trailer
14,100
Squad mobile computers, mounts, and antennas (3)
-
12,500
- Miscellaneous Equipment for Squads
101,000 (25) 800 Mhz radios ($101,000 in 2021)
14,100
12,500
101,000
7040
Vehicles
84,600
96,900
97,400
1 51,000
(1) Squad $36,000, (1) setup $15,000
84,600
96,900
97,400
51,000
Fund: 460 Department: 4360 Parks
Operations
7030
Equipment > $5000
-
40,000
-
Utility cart (Drag, paint arm, brush attachment)
-
100,000
Replace AEBI tractor
11,500
-
CH & CC mower ($13,500 Walker MTGHS mower move to 2019?)
51,500
100,000
7040
Vehicles
54,000
54,000
-
Parks maint 1 ton pick-up (carryover to 2020)
54,000
54,000
1 -
Fund: 460 Department: 4470 Pavement Management
Operations
1230 Supplies, equip < $5,000 6,200
Refurbish 2 trailers
6,200
7030
Equipment> $5000
25,000
Overhaul Loader extend replacement 10 more years
13,000
-
Sweeper/Scrubber (new item)
13,000
25,000
7040
Vehicles
50,000
50,000
Street maint 1 ton pick-up (carryover to 2020)
200,000
Dump truck ($220,000 net of trade-in $20,000)
50,000
50,000
200,000
9900
Transfers out
22,000
23,000
24,000
25,000
Various equipment purchases general fund
-
100,000
-
-
Sewer Televising equipment
-
-
125,000
Water - Booster station generator
35,000
35,000
Water - (1/2 ton truck 4x4 ($35,000) Move to 2021
22,000
123,000
59,000
185,000
2018 Budget Summary
2017 2018 2019 2020
Actual Actual Actual Request
Special Projects (Fund 480):
Revenues
Y-T-D
09/30/20 2021 Change from 2020
Actual Request Dollar Percent
3553
Spec assessmt penalty & intere
-
225
1,371
- 631 - - 0.00%
3610
Investment income
34,655
27,852
39,980
8,000 (2,959) 4,000 (4,000)-50.00%
3680
Other revenue
-
24,522
827,280
- - - 0.00%
3972
Transfers in
275,000
100,000
125,000
75,000 - 75,000 - 0.00%
3993
Bond sales
6,114,203
-
-
- - - - 0.00%
Total revenue
6,423,858
152,599
993,631
83,000 (2,328) 79,000 (4,000) -4.82%
Operating expenses
Operations (4160):
Materials & supplies
1230 Supplies, equipment < $5,000 9,570 8,550 2,059 32,700 32,700 0.00%
Total materials & supplies 9,570 8,550 2,059 32,700 32,700 0.00%
Contractual services (4160)
3030 Other professional services
5130 Repairs; Equipment
Total contractual services
Capital (4160)
7030 Capital equipment
7050 Construction
Total capital outlays
Contractual services (4180)
3030 Other professional services
5130 Repairs; Equipment
Total contractual services
Capital (4180)
7030 Capital equipment
7050 Construction
Total capital outlays
Capital (4470)
14,300 2,090 110,000 12,600 171,030 61,030 55.48%
- - - - - - 0.00%
- 14,300 2,090 110,000 12,600 171,030 61,030 55.48%
- - 25,000 16,904 406,100 381,100 15
667 222,143 530,108 229,285 105,000 (425,108) (1)
667 222,143 555,108 246,189 511,100 (44,008) (0)
42,561 28,107 - - - - 0.00%
19,395 - 3,000 - - - - 0.00%
61,956 28,107 3,000 - - - - 0.00%
116,677 32,915 34,110 - - - 0.00%
19,498 24,724 20,337 - 0.00%
136.175 57.639 54.447 - - - - 0.00%
7030
Capital equipment
-
- 50,849 - -
- 0.00%
7050
Construction
5,415,082
676,844 365,062 25,000 14,500 25,000
- 0.00%
Total capital outlays
5,415,082
676,844 415,911 25,000 14,500 25,000
- 0.00%
Other
8050
Issuance costs - debt service
86,805
- - - - -
- 0.00%
9900
Transfer out
-
126,284 - - - -
- 0.00%
Total other
86,805
126,284 - - - -
- 0.00%
Total expenses 5,709,588 912,391 697,591 690,108 275,348 739,830 49,722 7.20%
Net change in fund balance
714,270
(759,792)
296,040
(607,108)
(277,676)
(660,830)
(53,722)
8.85%
Fund balance, beginning year
1,044,359
1,758,629
998,837
1,294,877
1,294,877
687,769
(607,108)
-46.89%
Fund balance, end of year
1,758,629
998,837
1,294,877
687,769
1,017,201
26,939
(660,830)
-96.08%
79
LFanadj:A
Account
I Special Projects
Description
2018
2019
2020
Revenues
1 2021 Description
3610
Investment income
2,000
2,000
8,000
4,000
Estimated interest earnings at 2%.
2,000
2,000
8,000
4,000
3972
Transfers in
75,000
75,000
75,000
75,000
Transfer from General Fund
75,000
75,000
75,000
75,000
und: 480 Department: 4160
Expenditures
1230 Supplies, equipment
7,700 Bullet Proof vests (7 officers @ $1,100 each)
25,000 CommCtr funiture
32,700
3030
Other professional services
20,000
29,000
-
CommCtr upgrades (4 more cameras, ADA imp, door locks, garbage encl.)
-
-
35,000
CommCtr gym painting
15,124
CommCtr intrusion system update
60,906
CommCtr Banquet Ctr carpet
-
14,300
-
CommCtr Dividers (carryover $6,300)
10,000
-
Siren upgrades (2 sirens)(Bronson, Mustang Circle)
10,000
-
Roof management survey
-
15,000
Trench Drian PW Shop
-
21,000
-
Codification of City Code
60,000
60,000
Finance/Payroll/Utility Billing software upgrade (place holder)
40,000
29,300
110,000
171,030
7030
Capital, equipment > $5000
-
20,000
-
-
Purchase copiers (3) Main copier, police, comm dev/finance (replace 2019)
-
-
15,000
-
CommCtr Basketball hoops
10,000
10,000
10,000
10,000
Park building video and door lock improvements (splash pad)
18,000
24,950
-
-
Automatic Transfer switch (CH generator)(defer to 2019)
38,000
-
Audio Visual upgrades for Banquet Center
-
43,340
PW Bldg cameras, floor sealing, security system
100,000
City monument sign County H round -about gateway
396,100
HVAC upgrades - CH, CC, PW
66,000
198,290
25,000
406,100
7050
Construction > $25000
300,000
-
-
-
PW Building Project (design phase)(construction in 2017)
-
25,000
25,000
PW floor sealing and ADA Doors (Carryover to 2021)
483,000
-
-
Splash Pad
218,000
-
CH Park redesign
-
43,553
43,553
CommCtr HVAC Improvements (RTU-4,7 and VAV's)(carryover to 2020)
8,555
8,555
DP swithches CH & CC (carryover to 2020)
-
128,000
CommCtr. divider wall replacement & front counter gate
25,000
26,000
30,000
30,000
CommCtr restrooms in gym locker rooms
-
-
120,000
75,000
CH Conference room, harden dais & other misc. imp.
257,000
175,000
-
Remodel PD and CH Basement (carryover from 2019)
1,026,000
335,108
530,108
130,000
9900
!Transfer to Debt Service Fund
126,284
February Interest Payment on PW CIP Bonds
126,284
1,258,284 562,698 665,108 739,830
-83.17%-55.28% 18.20% 11.23%
M
Street Improvement (Fund 485):
Revenues
3101 Property taxes
3180 Franchise fee
3352 MSA street construction
3550 Spec assessmt prepayment
3610 Investment income
3680 Otherrevenue
3972 Transfer from other funds
Total revenue
Operating expenses
Operations (4470):
Materials & supplies
1600 Supplies, operating
Total materials & supplies
Contractual services
3030 Other professional services
5220 Mounds View Blvd hap.
Total contractual services
Capital
7050 Construction
Total capital outlays
Other
9900 Transfer out
Total other
Total expenses
Net change in fund balance
Fund balance, beginning year
Fund balance, end of year
2018 Budget Summary
Y-T-D
2017
2018
2019
2020
09/30/20
2021
Chance from 2020
Actual
Actual
Actual
Budeet
Actual
Request
Dollar
Percent
283,108
-
139,666
150,000
75,021
150,000
-
0.00%
309,303
338,760
308,835
302,500
179,785
305,000
2,500
0.83%
363,357
406,576
407,880
275,000
484,789
275,000
-
0.00%
23,774
19,699
17,017
22,000
12,264
15,000
(7,000)
-31.82%
38,102
33,159
60,850
20,000
(4,627)
15,000
(5,000)
-25.00%
66
-
-
-
1,924
-
0.00%
-
-
-
-
0.00%
1,017,710 798,194 934,248 769,500 749,156 760,000 (9,500) -1.23%
2,104 - - - - - 0.00%
2,104 - - - 0.00%
250,821 6,692 236,424 0.00%
- - - 0.00%
250,821
6,692
236,424
-
-
-
-
0.00%
1,686,518
952,364
292,940
509,500
533,202
347,260
(162,240)
-31.84%
1,686,518
952,364
292,940
509,500
533,202
347,260
(162,240)
-31.84%
-
-
-
701,000
-
-
(701,000)
-100.00%
-
-
-
701,000
-
-
(701,000)
-100.00%
1,939,443
959,056
529,364
1,210,500
533,202
347,260
(863,240)
-71.31%
(921,733)
2,825,485
(160,862)
1,903,752
404,884
1,742,890
(441,000)
2,147,774
215,954
2,147,774
412,740
1,706,774
853,740
(441,000)
-193.59%
-20.53%
$1,903,752 $1,742,890 $2,147,774 $1,706,774 $2,363,728 $2,119,514 $ 412,740 24.18%
Fund: 485 Street Improvement
Revenues
Account
Description
2018
2019
2020
2021
Description
3101
Property taxes
150,000
150,000
150,000
General tax levy for streets
150,000
150,000
150,000
3180
Franchise fee
290,000
295,000
302,500
305,000
Half of the 4% franchase fee on gas & electric utilities
290,000
295,000
302,500
305,000
3352
MSA Street Construction
275,000
275,000
275,000
275,000
State aid funds
275,000
1 275,000
275,000
275,000
3550
Special assessments
20,000
15,000
22,000
15,000
Special assessments on private improvements
20,000
15,000
22,000
15,000
3610
Investment income
15,000
8,000
1 20,000
15,000
Estimated interest earnings
15,000
8,000
1 20,000
15,000
600,000 743,000 769,500 760,000
Fund: 485 Department: 4470
Expenditures
7050
Construction > $25000
300,000
-
2016 Area I Street & Utility project
1,000,000
75,000
2018 Program Avenue CSAH 10 to CR H2
50,000
700,000
20,000
-
2019 Woodale Dr. Closeout
-
55,000
316,000
50,000
2020 Quincy Street (costmction) in TIF #3
-
75,000
75,000
2022 Pleasant View and Spring Lake Road (design phase)
-
-
-
50,000
Trailway development and ADA transition project (2021 - 2023)
100,000
100,000
-
-
Mill and overlay Silver View parking lot (Carryover to 2019)
188,000
98,500
172,260
Seal coat projects (Area A, B, Mustang Dr & Cir)
1,450,000
1,118,000
509,500
347,260
9900
Transfer out
i
701,000
EDA
-
-
701,000
THIS PAGE LEFT BLANK INTENTIONALLY
CITY OF MOUNDS VIEW, MINNESOTA
Enterprise Funds 2021 Budgets
Combining Statement of Revenues and Expenses
Operating revenue:
Operating revenues
Special assessments
Connection charges
Total operating revenue
Operating expenses:
Personal services
Supplies
Contractual services
Electricity & gas
Disposal charges
Contingency
Depreciation
Capital outlays
Total operating expenses
Net operating income (loss)
Non -operating revenue (expenses):
Investment income
Principal payment on debt (ESP Lease)
Interest on debt (ESP Lease)
Interest expense
Bond fees / discounts
Total non -operating
Transfers and other financing sources
Transfers in
Transfers out
Bonds issued
Total transfers and other financing sour(
Revenues over (under) expenditures
Less:
Bond proceeds
Add back:
Capital outlays
Principal on debt
Net income (loss)
Net assets (deficit), January 1
Net assets (deficit), December 31
Sanitary Street Storm
Water Sewer Lighting Water
Total
2021 2020
1,168,805 1,871,520 105,112 321,500
3,466,937
3,416,540
80,500 - - -
80,500
69,500
2,000 - - -
2,000
2,000
1,251,305 1,871,520 105,112 321,500
3,549,437
3,488,040
464,116
414,384
11,582
151,336
1,041,418
1,008,449
76,469
28,302
1,000
24,765
130,536
126,876
234,819
111,836
3,850
143,684
494,189
557,132
136,500
2,100
78,500
-
217,100
217,100
-
1,031,643
-
-
1,031,643
1,030,104
15,000
15,000
-
-
30,000
30,000
240,000
100,000
-
35,000
375,000
375,000
4,106,000
205,000
-
90,000
4,401,000
3,829,104
5,272,904
1,908,265
94,932
444,785
7,720,886
7,173,765
(4,021,599) (36,745) 10,180 (123,285) (4,171,449) (3,685,725)
1,000 20,000
1,400 16,000
38,400
49,400
- -
(7,802) -
(7,802)
(7,572)
- -
(1,450) -
(1,450)
(1,680)
(42,000) -
- -
(42,000)
-
(2,950) -
- -
(2,950)
-
(43,950) 20,000
(7,852) 16,000
(15,802)
40,148
160,000 - -
(155,345) (140,345) (3,028) (41,815)
4,655 (140,345) (3,028) (41,815)
(4,060,894) (157,090)
160,000 35,000
(340,533) (332,216)
- 6,000,000
(180,533) 5,702,784
(700) (149,100) (4,367,784) 2,057,207
- (6,000,000)
4,106,000 205,000 - 90,000 4,401,000 3,829,104
- - 7,802 - 7,802 7,572
45,106 47,910 7,102 (59,100) 41,018 (106,117)
4,152,668 4,307,261 115,554 3,191,161 11,766,643 11,907,761
$ 4,197,774 $4,355,171 $ 122,656 $3,132,061 $11,807,661 $11,801,644
2019 Budget Summary
Water (Fund 700):
Revenues
3375
State pension contribution
3551
Spec assessments -current
3552
Spec assessments -delinquent
3553
Spec assess. -penalty & interest
3610
Investment income
3680
Other revenues
3710
Water sales
3714
Water service insurance
3715
Utility connections
3716
Penalties
3913
Meter sales
3917
WAC/SWM charges
3972
Transfers - Vehicle & Equip
3993
Bonds issued
Total revenue
Operating expenses
Billing Services (4820):
Personnel services
0100
Salaries, regular
0300
Social security
0321
PERA
0322
GASB 68 Pension Exp
0400
Group insurance
0500
Workers compensation
Total personnel services
Materials & supplies
1600
Supplies, operating
Total materials & supplies
Contractual services
3030
Other professional services
3300
Postage
3430
Printing
3630
Training
5130
Repairs, equipment
Total contractual services
Debt
Service:
8010
Principal
8020
Interest
8030
Paying agent fees
8040
Continuing disclosure
Total debt service
Miscellaneous:
9800
Loss on disposal of asset
9900
Transfers out to General Fund
9900
Transfers out to Vehicle Fund
Total capital outlays
Total Billing
2017 2018 2019 2020 2021 Changefrom 2020
Actual Actual Actual Budget Request Dollar Percent
90 - 478 - - - 0.00%
68,276 63,346 61,379 65,000 75,000 10,000 15.38%
10,194 8,652 6,070 4,000 5,000 1,000 25.00%
1,745 1,448 1,408 500 500 - 0.00%
1,595 7,370 21,328 5,000 1,000 (4,000)-80.00%
2,041 2,105 2,219 2,000 2,000 - 0.00%
896,826 1,041,422 954,847 1,067,805 1,067,805 - 0.00%
88,165 88,775 89,385 92,000 92,000 - 0.00%
3,952 2,600 3,150 2,000 2,000 - 0.00%
8,574 9,567 11,777 7,000 7,000 - 0.00%
5,896 4,601 3,675 - - - 0.00%
26,500 34,500 69,500 - - - 0.00%
35,000 - - 35,000 160,000 125,000 357.14%
- - - 6,000,000 - (6,000,000)-100.00%
1,148,854 1,264,386 1,225,216 7,280,305 1,412,305 (5,868,000)-80.60%
43,698
43,847
43,377
44,904
47,336
2,432
5.42%
3,043
2,844
3,060
3,436
3,621
185
5.38%
2,940
2,524
2,719
3,368
3,551
183
5.43%
13,118
(8,232)
194
-
-
-
0.00%
3,114
3,598
7,238
7,019
7,158
139
1.98%
277
232
279
362
384
22
6.08%
66,190
44,813
56,867
59,089
62,050
2,961
5.01%
- 50 50 - 0.00%
50 50 - 0.00%
8,519
8,629
8,732
8,913
9,083
170 1.91%
3,238
2,200
2,474
4,600
4,600
- 0.00%
218
-
880
900
900
- 0.00%
-
-
1,176
2,400
2,400
- 0.00%
4,232
4,444
4,978
7,102
8,571
1,469 20.68%
16,207
15,273
18,240
23,915
25,554
1,639 6.85%
- - - - 0.00%
- 42,000 42,000 0.00%
- 450 450 0.00%
- 2,500 2,500 0.00%
- 44,950 44,950 0.00%
- - - - - 0.00%
78,103 80,446 82,859 85,345 2,486 3.00%
66,000 67,000 67,000 70,000 3,000 4.48%
144,103 147,446 149,859 155,345 5,486 3.66%
82,397 204,189 222,553 232,913 287,949 55,036 23.63%
16,207 159,376 165,686 173,824 225,899
Fund: 700 Department: 4820
Billing Services
Account
Description
2018
2019
2020
2021
Description
1600
Supplies, operating
50
50
50
50
Utility billing supplies
50
50
50
50
3030
Other professional services
8,183
400
8,346
400
8,513
400
8,683
400
24.5% of audit (2019 - $34,065, 2020 - $34,745, 2021 - $35,440)
County special assessment maintenance fee
8,583
1 8,746
8,913
9,083
3300
Postage
3,072
800
480
3,300
800
500
3,300
800
500
3,300
800
500
3300 bills X $0.50 postage X 4 billings X 1/2 cost
Inserting & mailing bills (moved from 3030)
Late notices: 500 bills X $0.50 postage X 4 billings X 1/2 cost
4,352
4,600
4,600
4,600
3430
Printing
450
450
450
450
450
450
450
450
Utility bills (1/2 cost)
Envelopes
900
900
900
900
3630
Training
1,500
2,400
2,400
2,400
Seminars on new regulations, software updates, etc. INCODE training
1,500
2,400
2,400
2,400
5130
Repairs, equipment
4,264
-
448
4,264
-
305
1,250
448
4,477
-
330
1,800
495
4,701
1,200
350
1,800
520
Incode software support (30%)(5% annual increase per agreement)
Incode UB support
Neptune reader maintenance (1/2 in sewer)(2019 first year $610)
Neptune software maintenance (1/2 in sewer)
Handheld interface support for meter readers (1/2 in sewer)(Incode)
4,712
6,267
7,102
8,571
7030
Capital, equipment
4,200
-
Meter reader (1/2 water 1/2 sewer)
4,200
8010
Principal
Principal due on bonds
8020
Interest
42,000
Interest due on 2020 A Bonds
42,000
8030
Paying agent fees
450
Paying agent fees on bond issues
450
8040
Continuing Disclosure
2,500
Annual debt disclosure requirements and Ramsey county sp. Assmt. Fees
2,500
9900
Transfers out
78,103
66,000
80,446
67,000
82,859
67 000
85,345
70,000
Transfer to General Fund for administrative overhead costs
Transfer to Vehicle & Equipment Fund to fund future purchases
144,103
1 147,446
1 149,859
155,345
168,400 170,409 173,824 225,899
0
2019 Budget Summary
2017 2018 2019 2020 2021 Changefrom 2020
Actual Actual Actual Budget Request Dollar Percent
Water (Fund 700):
Infrastructure & Equip Maintenance (4823):
Personnel services
0100 Salaries, regular
162,521
154,740
208,795
243,662
253,968
10,306
4.23%
0110 Salaries, overtime
11,874
13,360
10,051
10,855
11,127
272
2.51%
0150 Salaries, part-time
-
3,190
3,884
7,800
7,800
-
0.00%
0300 Social security
12,253
12,057
15,201
20,028
20,838
810
4.04%
0321 PERA
12,793
12,655
14,347
19,051
19,844
793
4.16%
0400 Group insurance
24,890
25,581
28,470
38,696
39,582
886
2.29%
0500 Workers compensation
6,128
5,354
6,444
8,493
7,163
(1,330)
-15.66%
0600 Unemployment
-
2,964
-
-
-
-
0.00%
Total personnel services
230,459
229,901
287,192
348,585
360,322
11,737
3.37%
Materials & supplies
1210
Supplies, bldg & grnds
973
701
171
2,750
2,750
0.00%
1220
Supplies, vehicles
1,543
3,600
951
1,500
1,500
- 0.00%
1230
Supplies, equipment
5,877
13,678
9,840
2,625
2,625
- 0.00%
1240
Supplies, streets
1,583
5,847
4,286
4,500
4,500
- 0.00%
1250
Supplies, utilities
11,816
31,684
8,853
13,950
13,950
- 0.00%
1260
Supplies, traffic control
-
-
132
200
200
- 0.00%
1600
Supplies, operating
7,724
6,348
6,461
7,000
7,000
- 0.00%
1700
Motor fuels
3,677
5,271
5,331
4,450
4,020
(430) -9.66%
2400
Uniforms
1,375
881
1,558
1,100
1,100
- 0.00%
2410
Mats & towels
516
520
515
620
620
- 0.00%
Total materials & supplies
35,084
68,530
38,098
38,695
38,265
(430) -1.11%
Contractual services
3030
Other professional services
29,114
16,380
26,556
14,476
19,476
5,000
34.54%
3100
Communications - telephone
3,093
4,167
3,097
3,075
3,884
809
26.31%
3200
Water & wastewater charges
5,059
7,293
4,326
7,200
7,200
-
0.00%
3220
Natural gas
7,203
10,472
8,771
8,500
8,500
-
0.00%
3610
Memberships
370
366
325
360
360
-
0.00%
3630
Training
2,059
1,364
2,791
5,530
5,530
-
0.00%
4010
Equipment rental
2,415
1,245
4,663
4,500
4,500
-
0.00%
4800
Insurance
6,525
8,950
7,484
10,230
10,230
-
0.00%
5110
Repairs, bldgs & grnds
9,069
3,509
5,040
10,540
10,540
-
0.00%
5120
Repairs, vehicles
525
-
1,014
1,000
1,000
-
0.00%
5130
Repairs, equipment
2,653
6,443
14,409
22,100
7,000
(15,100)
-68.33%
5140
Repairs, streets
13,057
17,399
9,700
10,000
10,000
-
0.00%
5150
Repairs, utilities
6,472
15,562
20,432
17,500
17,500
-
0.00%
5155
Water service repair
93,668
94,754
62,764
90,000
90,000
-
0.00%
5160
Repairs, system maintenance
-
-
-
3,500
3,500
-
0.00%
Total contractual services
181,282
187,904
171,372
208,511
199,220
(9,291)
-4.46%
Capital outlays
7030
Equipment
-
-
-
85,000
210,000
125,000
147.06%
7050
Construction
-
-
-
3,309,104
3,896,000
586,896
17.74%
7950
Depreciation
237,949
240,717
230,683
240,000
240,000
-
0.00%
Total capital outlays
237,949
240,717
230,683
3,634,104
4,346,000
711,896
19.59%
Miscellaneous:
9100 Contingency - - 15,000 15,000 - 0.00%
Total miscellaneous 15,000 15,000 - 0.00%
Total infrastructure & equip maint 684,774 727,052 727,345 4,244,895 4,958,807 713,912 16.82%
454,315 497,151 440,153 3,896,310 4,598,485
Fund: 700 Department: 4823
Water Infrastructure & Equipment Maintenance
Account
Description
2018
2019
2020
2021
Description
1210
Supplies, Bldgs & grounds
100
100
100
100
Mops, buckets, brooms
500
500
500
500
Light tubes & ballasts
200
200
200
200
Paper products
200
200
200
200
Paint, thinner, & brushes
750
750
750
750
Black dirt & sod/seed, landscaping materials
500
500
500
500
Misc. cleaners for well houses & % of shop
500
500
500
500
Irrigation parts
2,750
2,750
2,750
2,750
1220
Supplies, vehicles
300
300
300
300
Air, oil, fuel, & transmission filters
100
100
100
100
Fluids
400
400
400
400
Batteries and tires
50
50
50
50
Paint sealant
150
150
150
150
Tune ups
500
500
500
500
Misc repairs
1,500
1,500
1,500
1,500
1230
Supplies, equipment < $5000
100
100
100
100
Tune ups
100
100
100
100
Grounds maintenance equipment
100
100
100
100
Blades, suction hoses, filter screens
175
175
175
175
Hydraulic fluid: 35 gallons @ $4.80 / gallon
200
200
200
200
Solvents & cleaning fluids
200
200
200
200
Air compressor & dehumidifier parts
500
1,500
1,500
1,500
Chemical equipment parts (fluoride pumps)
4,830
-
-
-
Spin Doctor (battery operated valve operator)
5,000
-
-
-
Line locator (Metrotech)
250
250
250
250
Air, oil, fuel, & trans filters (emergency generator)
11,455
2,625
2,625
2,625
1240
Supplies, streets
3,000
4,500
4,500
4,500
Asphalt/concrete/sod/seed for patching minor street, curb, driveway repairs.
3,000
4,500
4,500
4,500
1250
Supplies, utilities
2,500
2,500
2,500
2,500
Paint & sandblasting materials for hydrants
500
500
500
500
Copper, steel & PVC pipe
1,500
1,500
1,500
1,500
Valve box risers, main repair clamps
1,000
1,000
1,000
1,000
Hydrant markers
1,050
1,050
-
-
De -chlorinator
12,000
-
-
-
Scales in treatment plants ($2118 each x 5 plus incidentals)
3,450
3,450
3,450
3,450
Hydrant parts (hydrant pump $450 - 2017)
5,000
5,000
5,000
5,000
Meter supplies, etc. (move from account 1600)
27,000
15,000
13,950
13,950
1260
Supplies, traffic control
200
200
200
200
Traffic cones / safety vests
200
200
200
200
1600
Supplies, operating
500
500
500
500
Propane, acetylene & oxygen supplies
400
400
400
400
Gloves, masks, & rags
1,850
1,850
1,850
1,850
Film, first aid supplies, & batteries (add hearing protection)
2,500
2,500
2,500
2,500
Location flags & paint (moved from account 1250)
250
250
250
250
Cleaning supplies
1,500
1,500
1,500
1,500
Additional & replacement hand tools
7,000
7,000
7,000
7,000
1700
Motor fuels & lubs
600
620
620
580
Diesel fuel - 200 gallons @ $2.90
450
450
450
450
Oil
3,250
3,380
3,380
2,990
Unleaded fuel: 1,300 gallons @ $2.30
4,300
4,450
4,450
4,020
2400
Uniforms
1,100
1,100
1,100
1,100
Uniforms 15.5% of $4,500 and clothing 1.7 FTE x $175 per contract
1,100
1,100
1,100
1,100
2410
Mats & towels
620
620
620
620
Share of floor mats & shop towels (15.5% of $4,000)
620
620
620
620
3030
Other professional services
180
180
180
180
Backflow prevention testing (3 @ $60 per test)
-
3,500
3,500
3,500
Water system leak survey (every 2 years)(not done in 2019)
-
850
850
Annual inspections heating units in all water buildings
-
1,496
1,496
Annual inspection generator units
-
7,700
-
-
Inspection of water tower and ground reservoir roof
500
500
500
500
Broadleaf control
1,000
1,000
1,000
6,000
Asset management software
250
250
250
250
Fire sprinkler inspections/testing
200
200
200
200
Fire extinguisher inspection/service (10 @ $20)
1,500
750
750
750
Gopher State One -call locates
-
2,750
2,750
2,750
Safety Data Service (1/3 Sewer, 1/3 Storm Water)
5,000
3,000
3,000
3,000
ArcView/GIS base map and engineering consulting
8,630
19,830
14,476
19,476
3100
Communications - telephone
400
400
400
400
Service & repair
1,954
1,954
1,954
1,954
Cellular phone service (20.06% of $9,200)
631
631
631
1,440
Data cards for SCADA (4)(75%)(40.01 per card) balance in Sewer
90
90
90
90
800 MHz license fee (33%)(5 radios @ $4.48 per month)
3,075
3,075
3,075
3,884
3200
Water and wastewater charges
7,200
1 7 200
7 200
7,200
7,200
7,200
7,200
7,200
THIS PAGE LEFT BLANK INTENTIONALLY
Fund: 700 Department: 4823
Water Infrastructure & Equipment Maintenance
Account
Description
2018
2019
2020
2021
Description
3220
Natural gas
7,500
8,500
8,500
8,500
Heating fuel
7,500
8,500
8,500
8,500
3610
Memberships
100
120
120
120
MN Rural Water Association (50%)
80
100
100
100
MN Safety Council
50
60
60
60
Suburban Utility Superintendent Association (SUSA)(50% of $100)
60
80
80
80
Pressurized vessel license
290
360
360
360
3630
Training
250
250
150
150
Computer training/webinars
1,200
1,700
1,200
1,200
Trench safety/confined space alternate years/inspection safety
-
-
1,000
1,000
Class A license
110
110
110
110
Hearing test/R2K (2.15 FTE * $50)
60
60
60
60
Maintenance Expo
820
1,500
2,000
2,000
Water operator class/exam/certificate ($xxx per person)
200
200
100
100
Misc. training seminars
390
390
300
300
Equipment operator training
200
200
150
150
MRWA workshops
560
560
400
400
Tuition reimbursement
60
60
60
60
Work zone safety seminar (every 3 years)
3,850
5,030
5,530
5,530
4010
Rental, equipment
4,000
4,000
4,000
4,000
Skid steer - upgrade
300
300
300
300
Barricades & signs
200
200
200
200
Tools & equipment
4,500
4,500
4,500
4,500
4800
Insurance
10,230
10,230
10,230
10,230
Share of property/liability insurance
10,230
10,230
10,230
1 10,230
5110
Repairs, buildings & grounds
2,000
21000
1,000
1,000
Door & lock repairs
1,000
1,000
1,000
1,000
Roof & wall repairs
7,540
71540
7,540
7,540
Electrical & mechanical repairs (well #2 in 17 well #4 in 18 $4540)
1,000
1,000
1,000
1,000
Site repairs (pavement, fence, irrigation, etc...)
11,540
11,540
10,540
10,540
5120
Repairs, vehicles
1,000
1,800
1,000
1,000
Utility truck repairs
1,000
1,800
1,000
1,000
5130
Repairs, equipment
1,500
1,500
900
900
Well and water treatment plant repairs
1,500
1,500
500
500
Miscellaneous repairs (Backhoe, Skid steer)
3,000
3,000
1,000
1,000
Repair boiler @ main plant
-
-
12,000
-
Backboe overhall extend life 10 more years
-
-
3,100
-
Refurbish trailer
3,500
3,500
1,000
1,000
Generator service - Onan
2,500
2,500
1,500
1,500
VFD service
1,500
1,500
1,000
1,000
Meter and valve repairs
2,000
2,000
1,000
1,000
SCADA repairs
100
100
100
100
Radio repairs
15,600
15,600
22,100
7,000
5140
Repairs, streets
10,000
10,000
10,000
10,000
Contractor repairs to streets after water main breaks
10,000
10,000
10,000
10,000
5150
Repairs, utilities
5,000
5,000
5,000
5,000
Fire hydrant repairs
5,000
5,000
5,000
5,000
Gate valve repairs
7,500
7,500
7,500
7,500
Water main repairs
17,500
17,500
17,500
17,500
5155
Water service repairs
65,000
65,000
75,000
75,000
Contractor repairs to residential water services.
15,000
15,000
15,000
15,000
Pavement & curb repairs
80,000
80,000
90,000
90,000
5160
System maintenance
3,500
3,500
3,500
3,500
Water system maintenance & repair items
3,500
3,500
3,500
3,500
7030
Capital, equipment > $5000
15,000
15,000
15,000
15,000
Gate valves
-
-
35,000
35,000
Commercial meter replacements
35,000
35,000
-
-
Booster station (pressure valve)
-
-
-
125,000
Generator WTP #1 and booster station
35,000
35,000
3/4 ton pick-up
50,000
50,000
85,000
210,000
7050
Construction> $25000
-
400:000
3,159,104
3,816,000
Water treatment plant engineering, design, construction
50,000
50 000
150,000
80,000
Well pump rehabilitation project (well no. 4 & 5)
50,000
450,000
3,309,104
3,896,000
•c
2019 Budget Summary
Water (Fund 700):
Water Production (4825):
Personnel services
0100 Salaries, regular
0110 Salaries, overtime
0300 Social security
0321 PERA
0400 Group insurance
0500 Workers compensation
Total personnel services
Materials & supplies
1600 Supplies, operating
2400 Uniforms
2410 Mats & towels
Total materials & supplies
Contractual services
3030 Other professional services
3210 Electricity
5150 Repairs, utilities
Total contractual services
Total water production
Total expenditures
Revenues over (under) expenditures
Less:
Bond Proceeds
Add back:
capital outlays
Change in net assets
Net Assets, beginning year
Net Assets, end of year
2017 2018 2019 2020 2021 Changefrom 2020
Actual Actual Actual Budget Request Dollar Percent
33,780
37,091
40,474
29,477
30,205
728
2.47%
2,383
3,521
3,142
-
-
-
0.00%
2,455
2,806
3,052
2,224
2,280
56
2.52%
2,763
2,989
2,997
2,181
2,235
54
2.48%
6,230
6,905
6,898
5,544
5,688
144
2.60%
1,093
955
1,034
1,287
1,336
49
3.81%
48,704
54,267
57,597
40,713
41,744
1,031
2.53%
26,615 25,408 18,439 37,775 37,775 0.00%
46 144 374 235 235 0.00%
42 120 196 144 144 0.00%
26,703 25,672 19,009 38,154 38,154 - 0.00%
5,379 1,414 7,612
120,518 128,111 118,330
- - 538
18,545 18,545
128,000 128,000
- 0.00%
- 0.00%
- 0.00%
125,897
129,525
126,480
146,545
146,545
- 0.00%
201,304
209,464
203,086
225,412
226,443
1,031 0.46%
152,600
155,197
145,489
184,699
184,699
968,475
1,140,705
1,152,984
4,703,220
5,473,199
769,979 16.37%
180,379 123,681 72,232 2,577,085 (4,060,894) (6,637,979)-257.58%
- -
-
(6,000,000)
-
6,000,000
-100.00%
- -
-
3,394,104
4,106,000
711,896
20.97%
180,379 123,681
72,232
(28,811)
45,106
73,917
-256.56%
3,805,187 3,985,566
4,109,247
4,181,479
4,152,668
(28,811)
-0.69%
$3,985,566 $4,109,247
$4,181,479
$4,152,668
$4,197,774
$ 45,106
1.09%
811,724
751,328
4,254,833
5,009,083
91
Fund: 700 Department: 4823 Water Infrastructure & Equipment Maintenance
7950
Depreciation 241,000 238,000 240,000 240,000
Estimated depreciation
241,000 238,000 240,000 240,000
9100
Contingency 15,000 15,000 15,000 15,000
Contingency
15,000 15,000 15,000 15,000
599.340 991.410 3.896.310 4.598.485
Fund: 700 Department: 4825
Water Production
Account Description
2018
2019
2020
2021 Description
1600
Supplies, operating
550
550
550
550
Computer supplies
800
800
800
800
Testing reagents
4,125
4,125
4,125
4,125
Sulfur dioxide: 25150#cylinders @$1.1Oper pound
10,400
10,400
10,400
10,400
Chlorine: 8 - 1 ton cylinders @ .65 per pound
10,350
10,350
10,350
10,350
Chlorine: 75 - 150 # cylinders @ $.92 per pound
7,400
7,400
7,400
7,400
Hydrofluosilic acid: 20,000 pounds @ $0.37
3,300
3,300
3,300
3,300
R-999 Buffer solution 2 - 55 gal drums @ $30 per gal.
850
850
850
850
Sand separator
37,775
37,775
37,775
37,775
2400
Uniforms
235
235
235
235
Uniforms 3.6% of $4,500 and clothing .4 FTE x $175 per contract
235
235
235
235
2410
Mats & towels
144
144
144
144
Share of floor mats & shop towels (3.6% of $4,000)
144
144
144
144
3030
Other professional services
1,200
2,000
2,000
2,000
Bacteria tests(10*$15*12 months)(+$200 Health Dept Rule)
800
800
800
800
Computer maintenance
5,500
5,500
5,500
5,500
DNR water permit fee (ann. surcharge)(14 - $3826, 15 - $4462, 16 - $4532)
1,120
1,120
1,120
1,120
Full scan tests - 4 @ $280
600
600
600
600
Minimum contamination level (MCL) tests
1,000
1,000
1,000
1,000
Radon tests
800
800
800
800
Random sample tests
1,425
1,425
1,425
1,425
MCES discharge permits (3*$475)
300
300
300
300
MNDPS - EPCRA program ($100/WTP)
5,000
5,000
5,000
5,000
Water Supply Plan
17, 745
18,545
18,545
18,545
3210
Electricity
108,000
121,000
128,000
128,000
Electricity for wells, tower & reservoir
108,000
121,000
128,000
128,000
163,899 177,699 184,699 184,699
931,639 1,339,518 4,254,833 5,009,083
-8.53% 43.78% 217.64% 17.73%
92
2019 Budget Summary
2017 2018 2019 2020 2021 Change from 2020
Actual Actual Actual Bud et Request Dollar Percent
Sanitary Sewer (Fund 730):
Revenues
3375
State pension contribution
84
1,362
447
0.00%
3551
Spec. Assessments
13,489
968
668
0.00%
3610
Investment income
25,073
31,077
65,558
24,000
20,000
(4,000)
-16.67%
3680
Other revenues
1,222
-
-
-
-
-
0.00%
3716
Penalties
11,176
10,924
13,871
8,000
10,000
2,000
25.00%
3719
Sewer inspection charge
-
-
-
-
-
-
0.00%
3720
Utility sales
1,569,161
1,662,537
1,716,803
1,789,923
1,861,520
71,597
4.00%
3721
SAC charges
1,292
1,839
3,752
-
-
-
0.00%
3725
Utility connections
2,301
1,000
2,000
-
-
-
0.00%
3726
Penalties & interest
785
896
1,004
-
-
-
0.00%
3940
Capital Contributions
-
-
43,059
-
-
-
0.00%
3972
Transfers from Vehicle Fund
-
-
100,000
-
-
-
0.00%
Total revenue
1,624,583
1,710,603
1,947,162
1,821,923
1,891,520
69,597
3.82%
Operating expenses
Billing Services (4820):
Personnel services
0100 Salaries, regular
43,698
43,847
43,377
44,904
47,336
2,432
5.42%
0300 Social security
3,588
2,298
2,913
3,436
3,621
185
5.38%
0321 PERA
3,386
2,078
2,718
3,368
3,551
183
5.43%
0322 GASB 68 Pension expense
12,260
(7,694)
101
-
-
-
0.00%
0400 Group insurance
3,113
3,597
7,237
6,079
6,204
125
2.06%
0500 Workers compensation
281
235
281
365
387
22
6.03%
Total personnel services
66,326
44,361
56,627
58,152
61,099
2,947
5.07%
Materials & supplies
1600 Supplies, operating 50 50 0.00%
Total materials & supplies 50 50 0.00%
Contractual services
3030
Other professional services
8,144
8,296
8,457
8,513
8,683
170 2.00%
3300
Postage
3,238
2,200
2,474
4,600
4,600
- 0.00%
3430
Printing
218
-
880
900
900
- 0.00%
3630
Training
-
-
1,176
2,400
2,400
- 0.00%
5130
Repairs, equipment
4,232
4,444
4,978
7,102
8,571
1,469 20.68%
Total contractual services
15,832
14,940
17,965
23,515
25,154
1,639 6.97%
Miscellaneous:
9900 Transfers out to General Fund 60,058 61,860 80,446 82,859 85,345 2,486 3.00%
9900 Transfers out to Vehicle Fund 38,000 48,000 52,000 55,000 55,000 - 0.00%
Total miscellaneous 98,058 109,860 132,446 137,859 140,345 2,486 1.80%
Total Billing 180,216 169,161 207,038 219,576 226,648 7,072 3.22%
113,890 124,800 150,411 161,424 165,549
Infrastructure & Equip Maintenance (4823):
Personnel services
100
Salaries, regular
172,986
180,628
206,001
231,192
239,795
8,603
3.72%
110
Salaries, overtime
5,057
7,846
7,081
9,251
8,857
(394)
-4.26%
150
Salaries, part-time
5,458
3,190
3,884
9,300
9,300
-
0.00%
300
Social security
13,077
13,812
15,449
19,104
19,734
630
3.30%
321
PERA
12,975
14,311
15,413
18,033
18,648
615
3.41%
400
Group insurance
28,430
29,872
32,202
40,709
41,640
931
2.29%
500
Workers compensation
8,001
5,514
6,742
16,568
15,311
(1,257)
-7.59%
600
Unemployment
-
2,964
-
-
-
-
0.00%
Total personnel services
245,984
258,137
286,772
344,157
353,285
9,128
2.65%
93
Fund: 730 Department: 4820
Account Description
2018
2019
2020
Billing Services
2021 Description
1600
Supplies, operating
50
50
50
50
Utility billing supplies
50
50
50
50
3030
Other professional services
8,183
8,346
8,513
8,683
24.5% of audit (2019 - $34,065, 2020 - $34,745, 2021 - $35,440)
8,183
8,346
8,513
8,683
3300
Postage
3,072
800
480
3,300
800
500
3,300
800
500
3,300
800
500
3300 bills X $0.50 postage X 4 billings X 1/2 cost
Inserting & mailing bills (moved from 3030)
Late notices: 500 bills X $0.50 postage X 4 billings X 1/2 cost
4,352
4,600
4,600
4,600
3430
Printing
450
450
450
450
450
450
450
450
Envelopes
Utility bills (1/2 cost)
900
900
900
900
3630
Training
1,500
2,400
2,400
2,400
Seminars on new regulations, software updates, etc. INCODE training
1,500
2,400
2,400
2,400
5130
Repairs, equipment
4,264
-
-
448
4,264
-
305
1,250
448
4,477
-
330
1,800
495
4,701
1,200
350
1,800
520
Incode software support (30%)(5% annual increase per agreement)
Incode UB support
Neptune reader maintenance (1/2 in water)(2019 first year $610)
Neptune software maintenance (1/2 in water)
Handheld interface support meter readers (50% water 50% sewer)(Incode)
4,712
1 6,267
7,102
8,571
7030
Capital, equipment
4,200
-
Meter reader (1/2 water 1/2 sewer)
4,200
-
-
-
9900
Transfers out
61,860
48,000
80,446
52,000
82,859
55,000
85,345
55,000
Transfer to General Fund for admin costs
Transfer to Vehicle & Equipment Fund for vehicle use
109,860
132,446
137,859
140,345
133,757 155,009 161,424 165,549
94
2019 Budget Summary
2017 2018 2019 2020 2021 Change from 2020
Actual Actual Actual Bud et Request Dollar Percent
Sanitary Sewer (Fund 730):
Materials & supplies
1210 Supplies, bldg & gmds
-
23
-
200
200
0.00%
1220 Supplies, vehicles
4,815
10,865
6,103
1,575
1,575
- 0.00%
1230 Supplies, equipment
3,093
7,999
5,805
5,350
5,350
- 0.00%
1240 Supplies, streets
-
-
62
2,500
2,500
- 0.00%
1250 Supplies, utilities
-
3,936
2,821
1,400
1,400
- 0.00%
1260 Supplies, traffic control
150
-
132
300
300
- 0.00%
1600 Supplies, operating
3,713
6,472
5,062
10,350
10,350
- 0.00%
1700 Motor fuels
2,980
4,356
1,868
4,680
4,680
- 0.00%
2400 Uniforms
1,292
1,147
1,391
1,169
1,169
- 0.00%
2410 Mats & towels
547
611
682
728
728
- 0.00%
Total materials & supplies
16,590
35,409
23,926
28,252
28,252
0.00%
Contractual services
3030
Other professional services
2,591
13,702
19,664
9,306
9,306
-
0.00%
3100
Communications - telephone
2,059
2,379
1,931
2,086
2,356
270
12.94%
3200
Water & sewer
3,728
5,558
7,107
3,300
3,300
-
0.00%
3210
Electricity
1,952
1,908
2,406
2,100
2,100
-
0.00%
3230
Wastewater disposal - MCES
912,136
972,248
991,993
1,024,104
1,025,643
1,539
0.15%
3231
Wastewater disposal - Strength chi
3,899
2,550
761
6,000
6,000
-
0.00%
3610
Memberships
90
310
425
1,690
1,690
-
0.00%
3630
Training
2,359
2,684
2,471
8,680
8,680
-
0.00%
4010
Equipment rental
-
993
168
500
500
-
0.00%
4800
Insurance
5,109
6,335
5,341
7,300
7,300
-
0.00%
5130
Repairs, equipment
3,698
8,786
7,089
11,750
12,550
800
6.81%
5140
Repairs, streets
400
-
-
10,000
10,000
-
0.00%
5150
Repairs, utilities
13,964
7,551
2,601
17,500
17,500
-
0.00%
5155
Utility service repairs
3,035
-
-
-
-
-
0.00%
5160
Repairs, maintenance
1,348
13,416
2,754
13,500
13,500
-
0.00%
Total contractual services
956,368
1,038,420
1,044,711
1,117,816
1,120,425
2,609
0.23%
Capital outlays
7030 Equipment - - - - - 0.00%
7050 Construction - - - 330,000 205,000 (125,000)-37.88%
7950 Depreciation 95,362 101,597 97,841 100,000 100,000 - 0.00%
Total capital outlays 95,362 101,597 97,841 430,000 305,000 (125,000)-29.07%
Miscellaneous:
9100 Contingency
- 15,000
15,000 -
0.00%
9900 Transfer to Street fund
- - -
- -
0.00%
Total miscellaneous
- - 15,000
15,000 -
0.00%
1,068,320 1,175,426 1,166,478 1,591,068
1,468,677
Total infrastructure & equip maint
1,314,304 1,433,563 1,453,250 1,935,225
1,821,962 (113,263)
-5.85%
Total expenditures 1,494,520 1,602,724 1,660,288 2,154,801 2,048,610 (106,191) -4.93%
Revenues over (under) expenditures 130,063 107,879 286,874 (332,878) (157,090) 175,788-52.81%
Add back:
capital outlays - - - 330,000 205,000 (125,000)-37.88%
Change in net assets 130,063
107,879
286,874
(2,878)
47,910 50,788-1764.70%
Net Assets, beginning of year 3,785,323
3,915,386
4,023,265
4,310,139
4,307,261 (2,878) -0.07%
Net Asset, end of year $ 3,915,386
$ 4,023,265
$ 4,310,139
$ 4,307,261
$ 4,355,171 $ 98,698 2.29%
1,182,210
1,300,226
1,316,889
1,752,492
1,634,226
95
Fund: 730 Department: 4823
Wastewater Infrastructure & Equipment Maintenance
Account
Description
2018
2019
2020
2021
Description
1210
Supplies, bldgs & grounds
100
100
100
100
Paint, bulbs, fuses, etc
100
100
100
100
Seed, dirt, sod, etc
200
200
200
200
1220
Supplies, vehicles
75
75
75
75
Air, oil, fuel & transmission filters
775
775
775
775
Fluids
125
125
125
125
Repair & replacement parts
600
600
600
600
Tires & batteries
1,575
1,575
1,575
1,575
1230
Supplies, equipment < $5000
650
650
650
650
Tune up parts
500
500
500
500
Hydraulic fluids & hoses
200
200
200
200
Cutting edges (skid loader)
300
300
300
300
Misc. replacement & repair parts
300
300
300
300
Light equip misc replacement & repair parts
2,000
2,000
1,000
1,000
Camera track and parts (CCTV)
300
300
300
300
Minor repairs
100
100
100
100
Gas detection device parts and supplies
4,000
4,000
2,000
2,000
Vactor cleaning nozzle parts and supplies (nozzle 2017, hose 2018)
8,350
8,350
5,350
5,350
1240
Supplies, streets
200
200
200
200
Tack coat
300
300
300
300
Dewatering rock/agg. base
2,000
2,000
2,000
2,000
Asphalt mix
2,500
2,500
2,500
2,500
1250
Supplies, utilities
-
-
-
-
Replacement pumps & motors
100
100
100
100
Filters, packings, relays, etc
300
300
300
300
Speed crete (mortar)
700
700
700
700
Repair parts
300
300
300
300
Manhole covers, adjust rings & bolts
1,400
1,400
1,400
1,400
1260
Supplies, traffic control
300
300
300
300
Traffic cones, work zone sign face, safety vests
300
300
300
300
1600
Supplies, operating
500
500
500
500
Additional & replacement hand tools
250
250
250
250
Glove & paper products
150
150
150
150
Disinfectant supplies
500
500
500
500
Camera supplies
1,500
1,500
1,500
1,500
First aid supplies, protective equip (add hearing equipment for 2017)
400
400
200
200
CD's, DVD's, software
250
250
250
250
Engineering supplies
700
700
700
700
Shop supplies, fastners, soap, degreasers, steet, batteries
500
500
500
500
Pipe, fittings, and accessories (connectors)
500
500
500
500
Locating supplies (paint, flags, markers, etc.)
5,000
5,000
5,000
5,000
Chemical blocks for lift stations
300
300
300
300
Filter replacement for sewer gas monitors
10,550
10,550
10,350
10,350
1700
Motor fuels & lubs
300
300
300
300
Fluids
600
600
600
600
Motor oil - 100 gallons $6 gal.
1,250
1,300
1,300
1,300
Unleaded fuel 500 gallons @ $2.60
2,400
2,480
2,480
2,480
Diesel fuel 800 gallons @ $3.10
4,550
4,680
4,680
4,680
2400
Uniforms
1,169
1,169
1,169
1,169
Uniforms 18.2% of $4,500 and clothing 2.0 FTE x $175 per contract
1,169
1,169
1,169
1,169
2410
Mats & towels
728
728
728
728
Share of floor mats & shop towels (18.2% of $4,000)
728
728
728
728
3030
Other professional services
1,500
750
750
750
Gopher State One Call locates
600
600
600
600
Consulting engineering services - annual lift station inspections
100
100
100
100
Fire extinguisher inspection/servcie (5 @ $20)
-
-
1,106
1,106
Annual generator service/inspection
1,000
1,000
1,000
1,000
Asset management software
5,000
3,000
3,000
3,000
Arcview/GIS base map and engineering consulting
-
2,750
2,750
2,750
Safety Data Service (1/3 Water, 1/3 Storm Water)
-
12,000
-
-
Sewer I&I monitoring manufactured home parks
16,000
-
Comprehensive Sewer Plan
24,200
20,200
9,306
9,306
3100
Communications - telephone
1,785
1,785
1,785
1,785
Cellular phone service (19.4% of $9,200)
211
211
211
481
Data cards for SCADA (4)(25%) bal. in Water (40.01 per card per month)
90
90
90
90
800 Mhz radio license fee (33%)(5 radios @ $4.48 per month)
2,086
2,086
2,086
2,356
3200
Water & Sewer service
3,300
3,300
3,300
3,300
Estimated annual charge
3,300
3,300
3,300
3,300
r5210
Electricity
2,100
2,100
2,100
2,100
Electricity for lift stations
2,100
2,100
2,100
2,100
63,008 59,138 45,044 45,314
M
THIS PAGE LEFT BLANK INTENTIONALLY
97
Fund: 730 Department: 4823
Wastewater Infrastructure & Equipment Maintenance (continued)
Account
Description
2018
2019
2020
2021
Description
3230
Met Council Environ. Servies MCI
972,249
991,993
1,024,104
1,025,643
Annual charge (0.15% increase in 2021)
972,249
991,993
1,024,104
1,025,643
3231
MCES Strength charges
6,000
6,000
6,000
6,000
Strength Charge
6,000
6,000
6,000
6,000
3610
Memberships
100
120
120
120
MN Rural Water Assoc. (50%)
-
-
1,400
1,400
Wincam membership
50
70
70
70
Suburban Utility Superintendant Association (SUSA)(50% of $100)
80
100
100
1 100
MN Safety Council (20%)
230
290
1,690
1,690
3630
Training
1,500
1,800
1,800
1,800
Collection operators training/renewal ($300 per person)
560
560
400
400
Tuition reimbursement (PW Mgt. Class - North Hennepin CC)
250
250
150
150
Computer training/webinars
110
110
110
110
Hearing test/R2K (2.15 FTE * $50)
1,200
1,700
1,200
1,200
Confined space/trench safety alternate years)
-
-
2,400
2,400
DACP Training
-
-
1,200
1,200
Class A license
750
1,950
1,000
1,000
Miscellaneous wastewater training (certified pipe inspector)
60
60
60
60
Maintenance Expo
390
390
300
300
Equipment operator training
60
60
60
60
Work zone safety seminar (every 3 years next 2020)
4,880
6,880
8,680
8,680
4010
Rental, equipment
500
500
500
500
Barricades & signs
500
500
500
500
4800
Insurance
7,300
7,300
7,300
7,300
Share ofproperty/liability insurance
7,300
7,300
7,300
7,300
5130
Repairs, equipment
8,000
8,000
8,000
8,000
Repairs to Vactor (jet truck)
2,500
2,500
2,500
2,500
Repairs to camera van and camera equipment
1,000
1,000
1,000
1,000
Repairs to utility truck
250
250
250
1 1,050
Misc repairs
11,750
11,750
11,750
12,550
5140
Repairs, streets
10,000
10,000
10,000
10,000
Contractor restoration of pavement, bwd., etc...
10,000
10,000
10,000
10,000
5150
Repairs, utilities
2,500
2,500
2,500
2,500
Lift station repairs
15,000
15,000
15,000
15,000
Sanitary collection system repairs
17,500
17,500
17,500
17,500
5160
System maintenance
5,000
5,000
5,000
5,000
Root control
4,500
4,500
4,500
4,500
Lift station maintenance/cleaning/pump service
4,000
4,000
4,000
4,000
Sewer debris disposal costs
13,500
13,500
13,500
13,500
7050
Construction > $25000
150,000
138,000
175,000
175,000
Sewer pipe relining program
-
-
25,000
30,000
Manhole lining
18,000
166,000
130,000
Upgrade Bronson lift station and nat gas generator (carryover from 2019)
168,000
304,000
330,000
205,000
7950
Depreciation
85,000
95,000
100,000
100,000
Estimated depreciation
85,000
95,000
100,000
100,000
[7757-
Contingency
15,000
15,000
15,000
15,000
Contingency - may include lift station impeller replacement at Bronson
15,000
15,000
15,000
15,000
1,374,917 1,53 8,851 1,591,068 1,468,677
M
2019 Budget Summary
Street Lighting (Fund 740):
Revenues
3610 Investment income
3716 Penalties
3740 Street lighting charges
Total revenue
Operating expenses
Operations (4416)
Personnel services
0100 Salaries, regular
0110 Salaries, overtime
0300 Social security
0321 PERA
0400 Group insurance
0500 Workers compensation
Total personnel services
Materials & supplies
1600 Supplies, operating
Contractual services
3210 Electricity
4800 Insurance
5150 Repairs, utilities
Total contractual services
Other
8011 Lease payable -principal (ESP)
8021 Lease payable - interest (ESP)
9900 Transfer to General Fund
Total other
Total expenditures
Revenues over (under) expenditures
2017 2018 2019 2020 2021 Change from 2020
Actual Actual Actual Budget Request Dollar Percent
1,480
1,921
4,085
1,400
1,400
- 0.00%
752
826
966
700
700
- 0.00%
103,472
103,496
103,901
104,412
104,412
- 0.00%
105,704
106,243
108,952
106,512
106,512
- 0.00%
5,462
5,335
6,714
8,967
9,056
89
0.99%
93
179
216
-
-
-
0.00%
397
422
509
686
692
6
0.87%
406
424
512
592
605
13
2.20%
963
936
1,239
878
890
12
1.37%
230
244
254
334
339
5
1.50%
7,551
7,540
9,444
11,457
11,582
125
1.09%
1,333 90 - 1,000 1,000 - 0.00%
76,018 76,685
74,287
78,500
78,500 - 0.00%
574 621
658
900
900 - 0.00%
- 111
1,402
2,950
2,950 - 0.00%
76,592 77,417
76,347
82,350
82,350 - 0.00%
-
-
-
7,572
7,802
230
3.04%
2,328
2,118
1,902
1,680
1,450
(230)
-13.69%
2,690
2,771
2,854
2,940
3,028
88
2.99%
5,018
4,889
4,756
12,192
12,280
88
0.72%
0
90,494
89,936
90,547
106,999
107,212
213
0.20%
15,210 16,307 18,405 (487) (700) (213) 43.74%
Add back: Capital outlays/Prin on debt
-
-
-
7,572
7,802
230
3.04%
Change in net assets
15,210
16,307
18,405
7,085
7,102
17
0.24%
Net assets, beginning year
58,547
73,757
90,064
108,469
115,554
7,085
6.53%
Net assets, end of year
$ 73,757
$ 90,064
$ 108,469
$ 115,554
$ 122,656 $
7,102
6.15%
82,943
82,396
81,103
95,542
95,630
0
Fund: 740 Street Lighting Fund j
Account Description
2018
2019
Revenues
2020 2021 Description
3610
Interest revenue
1,300
1,400
1,400
1,400
Estimated interest earnings at 1%.
1,300
1,400
1,400
1,400
3716
Penalties
500
500
700
700
Estimated late fees on street lighting charges.
500
500
700
700
3740
Street lighting charges
103,902
103,902
104,412
104,412
Estimated utility charges for street lighting.
103,902
103,902
104,412
104,412
und: 740 Department: 4416
1600 Supplies, operating 1,000
1,000
1,000
1,000
Operations
1,000 Bulbs, ballasts, covers, etc...
1,000
1,000
1,000
3210
Electricity
70,000
75,000
78,500
78,500
Estimate
70,000
75,000
78,500
78,500
4800
Insurance
900
900
900
900
Share of property/liability insurance
900
900
900
900
5150
Repairs, utilities
3,000
3,000
2,950
1 2,950
Repairs to street and trail lighting.
3,000
3,000
2,950
2,950
8011
8021
Lease payable (principal)
Lease payable (interest)
7,133
2,119
7,349
1,902
7,572
1,680
7,802
1,450
Energy savings program (LED trail lighting)(matures 2-23-27)
Interest
9,252
9,251
9,252
9,252
9900
Transfer out
2,771
2,854
2,940
3,028
Transfer to General Fund for administrative overhead costs
2,771
2,854
2,940
3,028
86,923 92,005 95,542 95,630
0.09% 5.85% 3.84% 0.09%
100
2019 Budget Summary
2017
2018
2019
2020
2021
Chan2efrom 2020
Actual
Actual
Actual
Request
Request
Dollar
Percent
Storm Water (Fund 745):
Revenues
3359
Other state grants
29
473
155
-
-
-
0.00%
3610
Investment income (charges)
22,208
27,352
56,980
19,000
16,000
(3,000)
-15.79%
3680
Other revenues
510
-
-
-
-
-
0.00%
3716
Penalties & interest
1,838
2,144
2,683
1,700
1,500
(200)
-11.76%
3718
Impact charges
20,658
3,196
10,716
-
-
-
0.00%
3730
Surface water charges
263,318
287,091
314,351
308,000
320,000
12,000
3.90%
Total revenue
308,561
320,256
384,885
328,700
337,500
8,800
2.68%
Operating expenses
System Maintenance (4415):
Personnel services
0100 Salaries, regular
73,983
73,985
81,732
89,956
93,884
3,928
4.37%
0110 Salaries, overtime
2,670
1,345
2,429
1,388
1,422
34
2.45%
0150 Salaries, part-time
6,757
7,012
7,451
3,300
3,300
-
0.00%
0300 Social security
6,075
6,089
6,814
7,240
7,542
302
4.17%
0321 PERA
5,279
5,377
6,033
6,851
7,148
297
4.34%
0322 GASB 68 Pension expens
4,257
(2,671)
218
-
-
-
0.00%
0400 Group insurance
3,184
3,020
4,378
14,975
15,197
222
1.48%
0500 Workers compensation
2,230
2,087
2,298
3,079
2,865
(214)
-6.95%
600 Unemployment
-
1,482
-
-
-
-
0.00%
Total personnel services
104,435
97,726
111,353
126,789
131,358
4,569
3.60%
Materials & supplies
1230
Supplies, equipment
1,842
6,064
7,189
2,750
6,750
4,000 145.45%
1240
Supplies, streets
473
-
50
-
-
- 0.00%
1600
Supplies, operating
6,320
6,093
1,578
4,925
4,925
- 0.00%
1700
Motor fuels
2,217
602
1,547
2,250
2,340
90 4.00%
2400
Uniforms
284
292
972
470
470
- 0.00%
2410
Mats & towels
228
245
245
292
292
- 0.00%
Total materials & supplies
11,364
13,296
11,581
10,687
14,777
4,090 38.27%
Contractual services
3030
Other professional services
4,355
42,071
29,757
12,292
12,292
- 0.00%
3100
Telephone
664
913
1,015
872
872
- 0.00%
3610
Memberships
1,050
1,030
1,033
1,045
1,045
- 0.00%
3630
Training
676
1,393
555
1,695
1,695
- 0.00%
4010
Equipment rental
3,772
485
-
6,000
3,000
(3,000)-50.00%
4800
Insurance
2,552
2,759
2,926
4,000
4,000
- 0.00%
5120
Repairs, vehicles
155
1,246
96
1,500
1,500
- 0.00%
5150
Repairs, utilities
40,448
4,220
40,959
120,000
90,000
(30,000)-25.00%
Total contractual services
53,672
54,117
76,341
147,404
114,404
(33,000)-22.39%
Capital outlays
7030 Equipment
- - - 30,000
15,000
(15,000)-50.00%
7050 Construction
- - - 75,000
75,000
- 0.00%
7950 Depreciation
35,344 39,016 36,566 35,000
35,000
- 0.00%
Total capital outlays
35,344 39,016 36,566 140,000
125,000
(15,000)-10.71%
Miscellaneous:
9900 Transfer out 7,832 8,067 8,309 8,558 8,815 257 3.00%
Total miscellaneous 7,832 8,067 8,309 8,558 8,815 257 3.00%
Total System Maintenance 212,647 212,222 244,150 433,438 394,354 (39,084) 0.00%
108,212 114,496 132,797 306,649 262,996 0.00%
101
5 Storm Water
Revenues
Accoant Description 2018 2019
2020
2021 Description
3610
Interest revenue
16,000
16,000
16,000
16,000
Estimated interest earnings at 1 %.
16,000
16,000
16,000
16,000
3716
Penalties
1,500
1,500
1,500
1,500
Estimated late payment fees.
1,500
1,500
1,500
1,500
3730
Utility sales
270,000
285,000
285,000
320,000
Estimated surface water charges.
270,000
285,000
285,000
320,000
Fund: 745 Department: 4415 System Maintenance
1230
Supplies, equipment < $5000
1,500
1,500
1,500
1,500
Miscellaneous equipment & parts (AEBI parts, pole camera parts)
1,000
1,000
1,000
1,000
Filters, brakes, bulbs, wipers, tires, batteries, etc...
250
250
250
250
Hoses & nozzles
4,000
Drone
2,750
2,750
2,750
6,750
1600
Supplies, operating
250
250
450
450
Concrete
2,000
2,000
2,000
2,000
Rain Garden mix, riprap, topsoil, seed and sod
175
175
175
175
Concrete adjustment rings
150
150
150
150
Hand tools
150
150
150
150
CD's, DVD's, software upgrade for camera van
2,000
2,000
2,000
2,000
1 Catch basin castings, pipe, approns, etc...
4,725
4,725
4,925
4,925
1700
Motor fuels
2,250
2,250
2,250
2,340
900 gallons unleaded @ $2.60 for utility truck
2,250
2,250
2,250
2,340
2400
Uniforms
470
470
470
470
Uniforms/clothing (7.3% of $4,500, .8 FTE x $175 per contract)
470
470
470
470
2410
Mats & towels
292
292
292
292
Share of floor mats & shop towels (7.3% of $4,000)
292
292
292
1 292
3030
Other professional services
7,500
5,750
5,750
5,750
Consulting engineers (SWPPP, comp plan, Proj Priority list)
2,500
1,500
1,500
1,500
Arcview/GIS base map consulting
1,000
1,000
1,000
1,000
Asset management software
100
100
100
100
Fire extinguisher inspection/servcie (5 @ $20)
1,169
1,192
1,192
1,192
3.5% of audit (2019 - $34,065, 2020 - $34,745, 2021 - $35,440)
-
2,750
2,750
2,750
Safety Data Service (1/3 Water, 1/3 Sewer)
25,000
-
Surface Water Management Plan
37,269
12,292
12,292
12,292
3100
Communications
782
782
782
782
Cell Phone (8.5% of $9,200)
90
90
90
90
800 Mhz radio license fee (33%)(5 radios @ $4.48 per month)
872
872
872
872
3610
Memberships
200
200
200
200
American Public Works Association (APWA)(25% of $800)
800
800
800
800
Minnesota Cities Storm Water Coalition
45
45
45
45
MN Safety Council
1,045
1,045
1,045
1,045
3630
Training
200
200
200
200
Seminars & training sessions(Stormwater)
55
55
55
55
Hearing test/R2K (1.1 FTE * $50)
350
350
350
350
Safety training
500
500
500
500
NPDES compliance training
270
270
270
270
Erosion & Stormwater Maint. Certification
220
220
220
220
Equipment operator training
100
100
100
100
Computer/webinar training
1,695
1,695
1,695
1,695
4010
Equipment rental
6,000
6,000
6,000
3,000
Rent mini excavater for clean -outs
6,000
6,000
6,000
3,000
4800
Insurance
2,500
2,500
2,500
2,500
Share of property/liability insurance
1500
1500
1500
1,500
Deductible
4,000
4,000
4,000
4,000
5120
Repairs, vehicles
1,500
1,500
1,500
1,500
Utility truck & equipment repairs
1,500
1,500
1,500
1,500
5150
Repairs & maint., utilities
30,000
30,000
30,000
30,000
Repair & maintain storm sewers, ponds, basins, and drainage issues
50,000
50,000
60,000
30,000
Storm sewer cleaning
25,000
30,000
30,000
30,000
Storm Sewer slip finning improvements
105,000
1 110,000
1 120,000
90,000
7030
Equipment > $5000
27,920
-
-
Salt Brine maker
30,000
30,000
15,000
Silverview pond aerators
27,920
30,000
30,000
15,000
102
2019 Budget Summary
2017
2018
2019
2020
2021
Chan2efrom 2020
Actual
Actual
Actual
Request
Request
Dollar
Percent
Storm Water (Fund 745):
Street Sweeping (4417):
Personnel services
0100 Salaries, regular
12,520
12,920
13,366
12,829
13,150
321
2.50%
0110 Salaries, overtime
512
374
402
1,388
1,422
34
2.45%
0300 Social security
985
982
1,018
1,087
1,115
28
2.58%
0321 PERA
943
958
992
1,066
1,093
27
2.53%
0400 Group insurance
920
856
866
2,508
2,544
36
1.44%
0500 Workers compensation
534
507
549
629
654
25
3.97%
Total personnel services
16,414
16,597
17,193
19,507
19,978
471
2.41%
Materials & supplies
1230
Supplies, equipment
97
1,635
8
2,500
2,500
- 0.00%
1600
Supplies, operating
2,823
983
279
3,500
3,500
- 0.00%
1700
Motor fuels
3,379
3,390
3,147
3,800
3,800
- 0.00%
2400
Uniforms
51
67
102
116
116
- 0.00%
2410
Mats & towels
42
57
58
72
72
- 0.00%
Total materials & supplies
6,392
6,132
3,594
9,988
9,988
- 0.00%
Contractual services
3030 Other professional services
- 424
8,688 -
-
- 0.00%
3530 Disposal
- -
- 50,000
25,000
(25,000)-50.00%
3630 Training
- 30
- 280
280
- 0.00%
5130 Repairs, equipment
- 6,657
1,608 4,000
4,000
- 0.00%
Total contractual services
- 7,111
10,296 54,280
29,280
(25,000)-46.06%
Miscellaneous:
9900 Transfer out 32,000 32,000 31,000 33,000 33,000 - 0.00%
Total miscellaneous 32,000 32,000 31,000 33,000 33,000 - 0.00%
Total street sweeping 54,806 61,840 62,083 116,775 92,246 (24,529)-21.01%
38,392 45,243 44,890 97,268 72,268
Total expenditures 267,453 274,062 306,233 550,213 486,600 (63,613)-11.56%
Revenues over expenditures 41,108 46,194 78,652 (221,513) (149,100) 72,413-32.69%
Add back: Capital outlays - - - 105,000 90,000 (15,000)-14.29%
Change in net asssets 41,108 46,194 78,652 (116,513) (59,100) 57,413-49.28%
Net assets, beginning year 3,141,720 3,182,828 3,229,022 3,307,674 3,191,161 (116,513) -3.52%
Accounting Change GASB 68 pension
Net assets, end of year $ 3,182,828 $ 3,229,022 $ 3,307,674 $ 3,191,161 $ 3,132,061 $ (59,100) -1.85%
146,604 159,739 177,687 403,917 335,264
103
d: 745 Department: 4415
7050 Construction > $25000
75,000
75,000
75,000
S stem Maintenance
75,000 Storm water projects (Weir at Silverview Pond)(car yover to 2021)
75,000
75,000
75,000
75,000
7950
Depreciation
32,000
35,000
35,000
35,000
Estimated depreciation
32,000
35,000
35,000
35,000
9900
Transfer out
8,067
8,309
8,558
8,815
General Fund
8,067
8,309
8,558
8,815
310,855 296,200 306,649 262,996
Fund: 745 Department: 4417
1230 Supplies, equipment < $5000
2,500
2,500
2,500
2,500
Misc. sweeper repairs - belts, pumps, hoses, filters, etc.
2,500
2,500
2,500
2,500
1600
Supplies, operating
2,300
700
100
400
2,300
700
100
400
2,300
700
100
400
2,300
700
100
400
Gutter brooms
Belts, pumps, hoses, filters, etc... for sweeper
Gloves, hearing protection, etc...
2 dirt shoes
3,500
1 3,500
3,500
3,500
1700
Motor fuels
2,800
1,000
2,800
1,000
2,800
1,000
2,800
1,000
Diesel fuel- 1000 gallons @ $2.80/gallon
Hydraulic oil - 4 changes
3,800
3,800
3,800
3,800
2400
Uniforms
116
116
116
116
Uniforms/clothing (1.8% of $4,500, .2 FTE x $175 per contract)
116
116
116
116
2410
Mats & towels
72
72
72
1 72
Share of floor mats & shop towels (1.8% of $4,000)
72
1 72
72
72
3530
Disposal
50,000
50,000
50,000
25,000
Sweeping pile disposal (estimated 5 year project)
50,000
50,000
50,000
25,000
3630
Training
250
30
250
30
250
30
250
30
NPDES compliance training
Maintenance Expo
280
280
280
280
5130
Repairs, equipment
4,000
4,000
4,000
4,000
Sweeper repairs
4,00
1 4,000
4,000
4,000
9900
Transfer out to Vehicle & Equip
32,000
31,000
33 000
33,000
Transfer to Vehicle & Equip Fund for future replacements
32,000
31,000
33,000
33,000
96,268 95,268 97,268 72,268
407,123 391,468 403,917 335,264
26.72% -3.85% 3.18%-17.00%
104
THIS PAGE LEFT BLANK INTENTIONALLY
105
Item No: 02
Meeting Date: Dec 7, 2020
Type of Business: WS
City Administrator Review:
of Mounds View Staff R
To: Honorable Mayor and City Council
From: Jon Sevald, Community Development Director
Item Title/Subject: Rental Housing License Renewal Update
Rental License Renewal Status
A Rental License is required to allow to be occupied any rental dwelling in Mounds View.' In
2020, the City licensed about 1,800 units to 273 owners.
Units D/blda. # of licenses
<2
131
2-3
48
4-6
31
7-9
10
10+
52
Licenses are valid January 1st thru December 31st. License renewals are due November 30t",
and require; a complete application; property taxes and 3Id quarter city utility bills to be paid
(also due November 30t"), and compliance with the State Fire Code. Thus far, about 30% of
license renewals are late, compared to 29% at this time last year.
As of December 1st:
No
Incomplete
Unpaid
Unpaid
Unpaid 3,d
Unresolved
Licensees
Application
Application
Rental
Property
Quarter
Housing / Fire
with
Submitted
License
Taxes
Utility Bills
Code Violation
problems
Fee
58
0
0
5
28
1
79
As of Monday, January 4, 2021, unlicensed rental owners will be fined 10% of their license fee
(minimum of $100). Previously, fees were doubled 2. Administrative Offenses will be issued on
or about; 30-days ($150), 60-days ($300), and 90-days ($450), after January 1st
If the owner participates in our Crime Free Multi -Family Housing program (was suspended in
2020, due to COVID), they may obtain 20% - 50% discount on license fees, and "free" police
reports. There is a small number of owners who participate.
Eviction Moratorium
Governor Walz suspended evections during the COVID-19 Peacetime Emergency, beginning
March 24, 2020 thru the duration of the Peacetime Emergency.3 This moratorium excludes
evictions due to tenants' use or possession of unlawful controlled substances, prostitution,
City Code, Section 1012.13, Subd 1(b); Exceptions: A rental dwelling license is not required for residences
occupied by the owner where no more than two (2) sleeping rooms are rented and the renters have access to the
entire residence, or for residences occupied only by the owner's children or parents.
As of Dec 1, 2019, 16% of rental owners made no attempt to apply by the deadline, resulting in double fees
totaling $11,000. This is in comparison to 12% of 2019 property owners who were late on utility bills, resulting
in a 10% fee penalty. Based on this comparison, Staff concluded that the double fee penalty did not serve as a
"deterrent", thus, the late fee was reduced from 100% to 10% (minimum of $100) in the 2021 Fee Ordinance.
Late fees are not intended to be a revenue generator for the City.
State of Minnesota, Governor Tim Walz, Emergency Executive Order 20-14; Suspending Evictions and Writs of
Recovery During the COVID-19 Peacetime Emergency, March 23, 2020.
Item 02
Page 2 of 2
unlawful use or possession of a firearm, on the premises or in common areas.
The U.S. Department of Health and Human Services issued a moratorium on residential
evictions, beginning September 4, 2020 thru December 31, 2020, to mitigate the spread of
COVID4. The federal moratorium may be superseded by a state or local moratorium that is
more restrictive.
Neither of these moratoriums release the tenant's responsibilities to pay their rent. If a tenant
does not pay their rent, and the owner does not pay their mortgage, the moratoriums prevent
the mortgage lender from foreclosing on the property.
Ramsey County is offering up to $20,000 to landlords to reimburse non -rent payments, March 1,
2020 thru December 31, 2020. As of November 251", the county received eight applications
from Mounds View landlords. Applications are due December 10t". As a condition of the award,
landlords must agree not to evict tenants within 60-days of receiving an award.
Staff have contacted a number of larger landlords to remind them of the county program, and to
inquire about the number of tenants who are late with rent. Of the eight landlords who
responded, 0% - 37% of tenants owed rent. If removing the high and low number, it averages
out to 10% - 11 % of tenants.
Enforcement
There are a number of rental owners who are repeat offenders of the Housing Maintenance
Code, and/or Fire Code. Violations have varied from scattered garbage, to no heating source
provided. Staff are addressing these case -by -case. In the more difficult cases (e.g. lack of
heat), Staff have issued 72-hour repair orders (in lieu of condemning the units), resulting in
compliance in most cases within the allotted time. In the easier cases (e.g. scattered garbage),
Staff are inspecting these properties more frequently, and may issue Administrative Offenses,
without the typical warning letters.
In 2021, Community Development will focus on improving specific properties, neighborhoods,
and behaviors.
Strategic Plan Strategy/Goal:
N/A
Financial Impact:
N/A
Recommendation:
None. This is informational only.
Respectfully,
�eQx
Jon Sevald, AICP
Community Development Director
a U.S. Department of Health and Human Services, Centers for Disease Control and Prevention, Temporary Halt in
Residential Evictions to Prevent the Further Spread of COVID-19, Federal Register / Bol. 85, No. 173, September
4, 2020.
The Mounds View Vision_
A Thriving Desirable Communay
Item No: 3
M0v�s V
MW
Meeting Date: December 7 2420
Type of Business: W5
Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Director of Public Works / Parks and Recreation
Item Title/Subject: Reviewing the Minnesota Public Works Joint Powers Mutual Aid
Agreement
Introduction/Background:
The Minnesota Public Works Joint Powers Mutual Aid Agreement provides a formalized and
approved process for units of government to share public works personnel, equipment and
resources with other agencies that are also signatories to the agreement across the State.
Currently, it is not uncommon for adjacent communities to provide support and resources to
each other in the event of equipment breakdowns or availability of parts and or materials. The
specialized equipment needed in public works operations can at times be unavailable due to
repairs, damage, etc. In those situations, neighboring communities are notified that in the event
of an emergency, they may be called upon to assist with repairs. This has been common
practice between neighboring counties and cities for years.
The Minnesota Public Works Joint Powers Mutual Aid Agreement has been developed to
provide participating units of government the necessary framework to request aid and provide
aid with a common understanding of where liabilities and responsibilities lie. Participating parties
to the agreement can, at their own discretion, decide when and in what situation mutual aid is
appropriate. This agreement is not limited to emergency response or catastrophic situations;
participants can utilize the resources for many reasons including routine circumstances such as
training efforts, maintenance operations, joint projects and back-up support service.
It is a long-standing practice to assist other agencies in times of need, whether that is
responding to emergency events like flooding or to the more routine cases of equipment sharing
that weren't related to emergencies. The Minnesota Public Works Joint Powers Mutual Aid
Agreement formalizes what we're already doing in the industry and provides clarity with regard
to responsibilities for service and equipment requests.
Hennepin County Emergency Management (HCEM) has volunteered to coordinate and
administer the Agreement, and there is no cost to participants. As of November 16, 2020, there
are 22 signatories on the Public Works Joint Powers Mutual Aid Agreement. However, with
concerns about the impacts of COVID-19 on the Public Works' workforce, it is anticipated that
more agencies will become signatories to this agreement in the near future.
Discussion/Recommendation:
Public Works staff along with the City Attorney has reviewed the Minnesota Public Works Joint
Powers Mutual Aid Agreement and is seeking feedback and direction from the City Council on
proceeding with the agreement.
Respectfully submitted,
Don Peterson
Director of Public Works/Parks and Recreation
Attachments: Minnesota Public Works Joint Powers Mutual Aid Agreement, Email from City Attorney
Minnesota Statewide Public Works Mutual Aid Agreement Quick Facts
• There is no membership or other fixed cost to participate in this agreement.
• This is a Joint Powers Agreement that specifically allows a requesting party to select the
resources that best meets the needs of a given situation.
• Only governmental units as defined by Minnesota Statues, Section 471.59, subd. 1 are eligible
to participate (cities, counties, towns, others).
• A requesting party may individually call upon any other participating party for mutual aid.
There is no requirement to make requests through a particular party.
• The Joint Powers Agreement should not be interpreted as being limited to only being able to
request assistance to address major catastrophic situations. Instead, parties can request
assistance for many reasons including routine circumstances such as training efforts,
maintenance operations, and back-up support service.
• The decision when to request assistance or to provide assistance is left entirely to the
discretion of the requesting or sending party.
• For liability reasons, management of a mutual aid situation is under the control of the
requesting party.
• The sending party has discretion whether to provide personnel or equipment and can recall
such assistance at any time.
• Hennepin County Emergency Management ("HCEM") has volunteered to serve as the
administrative coordinator of the pact. They have the largest EM staff of any County EM
Department in the State.
• There is no grace period for costs, so if mutual aid is requested the cost clock can start as soon
as resources roll. That said, the agreement says that "charges may be levied", so it is optional
whether the sending party will bill for providing assistance. The reason that it is written this
way is that traditionally local communities provided each other in -kind services without
charge. However, in some situations a party may determine it is necessary to recover its costs
due to the scope of the assistance provided. That said, any joint training effort is exempt from
billing.
• Each Party shall be responsible for its own personnel and equipment and for injuries or death
to its personnel or damage to its equipment. Responding personnel shall be deemed to be
performing their regular duties for each respective sending party for purposes of workers'
compensation.
If you have any questions, please contact Mark Ray at mark. ray@crystalmn.gov
STATE OF MINNESOTA
PUBLIC WORKS
MUTUAL AID PACT
TABLE OF CONTENTS
FOREWORD 2
PUBLIC WORKS JOINT POWERS MUTUAL AID AGREEMENT
I. GENERAL PURPOSE
II. DEFINITION OF TERMS
III. PARTIES
IV. PROCEDURE
V. RESPONSIBILITY AND LIABILITY
VI. EFFECTIVE DATE AND MODIFICATIONS
VII. WITHDRAWAL AND TERMINATION
1
4
4
4
5
5
6
7
7
PUBLIC WORKS JOINT POWERS
MUTUAL AID AGREEMENT
FOREWORD
The general purpose of this Public Works Joint Powers Mutual Aid Agreement
("Agreement") is to provide a process for units of government to share public works
personnel and equipment with other agencies within the State of Minnesota. This
Agreement specifically allows a requesting party to select the resources that best meets the
needs of a given situation. A requesting party may call upon any other participating party for
mutual aid. There is no requirement to make requests through a particular party. In addition,
this Agreement should not be interpreted as being limited to providing resources to deal
with only major catastrophic situations. Participating parties can utilize the resources for
many reasons including routine circumstances such as training efforts, maintenance
operations, joint -projects, and back-up support service. This Agreement provides the
flexibility for all units of government to use the resources located among all participating
parties in the State of Minnesota.
The decision as to when to invoke mutual aid and whether to respond is left to the discretion
of the requesting or sending party. Each unit of government should acquaint supervisory
personnel with any internal procedures used for mutual aid. While the Joint Powers
Agreement does not require particular words or actions to initiate mutual aid, agencies
should be clear about whether mutual aid is being requested and what type of assistance is
requested. The responding agency should also be clear about what, if any, assistance they
will provide in response to the request. Parties should not self -deploy.
Furthermore, each staff member within a department should have a basic familiarity with
mutual aid, the responsibilities when reporting to another unit of government and the
protections afforded under the unit of government's workers' compensation.
For liability reasons, management of a mutual aid situation is under the control of the
requesting party. However, the sending party has discretion whether to provide personnel or
equipment and can recall such assistance at any time.
While there is no hard and fast time limit related to requests for mutual aid, the commitment
of resources can be taxing on agencies. In addition, in some situations an advantage can
be gained by ending a mutual aid request and entering into a different form of contractual
assistance.
In order to keep this mutual aid agreement closer to local level of government, Hennepin
County Emergency Management ("HCEM") has volunteered to serve as the administrative
coordinator for the units of government entering into this Agreement. When a community
adopts this Agreement a fully executed copy of the Agreement needs to be forwarded to
HCEM.
Each unit of government is responsible for entering and updating available unit of
government resources. Resources will now be listed online in a mutually agreed upon
resource management database. The parties to this Agreement are solely responsible for
updating their available resources in the agreed upon database.
2
The effective date for this Agreement is October 1, 2018. This date was established to allow
enough time for agencies to receive the appropriate authority. Participation can be started
upon execution of the Agreement and is effective for a unit of government upon its
submission of the signed Agreement to HCEM. Agencies that elect not to participate in the
Agreement may be bound by other existing mutual aid agreement or state statutes.
PUBLIC WORKS JOINT POWERS MUTUAL AID AGREEMENT
This Public Works Joint Powers Mutual Aid Agreement ("Agreement") is formed and
entered into effective as of the 1 st day of October, 2018 by and among the governmental
units that have executed this document as evidenced by the signature pages attached
hereto (individually, a "Party" and collectively, the "Parties").
I_ GENERAL PURPOSE
The general purpose of this Agreement is to provide a means by which a Party may
request and obtain public works assistance from one or more other Parties when the
Party determines such public works assistance is necessary. This Agreement is
made pursuant to Minnesota Statutes, section 471.59, which authorizes the joint or
cooperative exercise of powers common to the Parties.
II. DEFINITION OF TERMS
For the purposes of this Agreement, the terms defined in this section shall have the
following meanings:
Subd. 1. Eligible Party. "Eligible Party' means a "governmental unit" as defined by
Minnesota Statues, section 471.59, subdivision 1.
Subd. 2. Public Works Assistance. "Public Works Assistance" means equipment
and personnel including, but not limited to, licensed staff, professional engineers,
and non -licensed personnel that are used for activities related to streets, water,
stormwater, wastewater, sewers, parks, transit, buildings/facilities, airports, and all
other public works programs.
Subd. 3. Party and Parties. "Party" means an Eligible Party that elects to
participate in this Agreement by the authorization of its governing body. "Parties"
means more than one Party to this Agreement.
Subd. 4. Reguesting Official. "Requesting Official' means a person who is
designated by the Requesting Party to request Public Works Assistance from
another Party.
Subd. 5. Requesting Party. "Requesting Party" means a Party that requests Public
Works Assistance from another Party.
Subd. 6. Sending Official. "Sending Official' means a person who is designated by
a Party to determine whether and to what extent that Party should provide Public
Works Assistance to a Requesting Party.
Subd. 7. Sending Party. "Sending Party" means a Party that provides Public Works
Assistance to a Requesting Party.
Subd. 8. HCEM. "HCEM" means the Hennepin County Emergency Management or
designee.
4
III. PARTIES
The Parties to this Agreement shall consist of as many Eligible Parties that have
approved this Agreement by October 1, 2018. Additional Eligible Parties shall
become a Party on the date this Agreement is approved and executed by the Party's
governing body.
Upon approval by a Party, the executed signature page of this Agreement shall be
sent to the HCEM along with a resolution approving this Agreement.
IV. PROCEDURE
Subd. 1. Designate_ Officials. Each Party shall designate, and keep on file with the
HCEM, the name of the person(s) of that Party who shall be its Requesting Official
and Sending Official. A Party may designate the same person as both the
Requesting Official and the Sending Official. Also, a Party may designate one or
more persons to serve as an alternate in the absence of a designated official.
Subd. 2. Request for Assistance. Whenever, in the opinion of a Requesting
Official of a Party, there is a need for Public Works Assistance from another Party,
such Requesting Official may, at his or her discretion, call upon the Sending Official
of any other Party to furnish Public Works Assistance.
Subd. 3. Response. Upon the receipt of a request for Public Works Assistance from
a Party, the Sending Official may authorize and direct personnel and equipment of
the Sending Party be sent to the Requesting Party. Whether the Sending Party
provides such Public Works Assistance to the Requesting Party and, if so, to what
extent such Public Works Assistance is provided shall be determined solely by the
Sending Official (subject to such supervision and direction as may be applicable
within the governmental structure of the Party by which they are employed). Failure
to provide Public Works Assistance will not result in liability to a Party and each
Party hereby waives all claims against another Party for failure to provide Public
Works Assistance.
Subd. 4. Back -Up Assistance. When a Sending Party provides Public Works
Assistance under the terms of this Agreement, it may in turn request Public Works
Assistance from other Parties as "back-up" during the period it is it outside of its
jurisdiction providing Public Works Assistance to the original Requesting Party.
Subd. 5. Recalling Assistance. Whenever a Sending Party has provided Public
Works Assistance to a Requesting Party, the Sending Official may at any time recall
its personnel and equipment, or any part thereof, if the Sending Official in his or her
best judgment deems such recall is necessary to provide for the best interests of the
Sending Party's community. Such action will not result in liability to any Party and
each Party hereby waives all claims against another Party for recalling Public Works
Assistance.
Subd. 6. Command of Scene. The Requesting Party shall be in command of all
situations where Public Works Assistance is provided. The personnel and equipment
of the Sending Party shall be under the direction and control of the Requesting Party
until the Sending Party withdraws Public Works Assistance or the Public Works
Assistance is no longer needed.
Subd. 7. Charges. Charges may be levied by a Sending Party for Public Works
Assistance rendered to a Requesting Party under the terms of this Agreement. The
Sending Party may submit to the Requesting Party an itemized bill for the actual cost
of any Public Works Assistance provided, including salaries, overtime, materials, and
supplies, equipment operation, and other necessary expenses. The Requesting
Party will reimburse the Sending Party providing the Public Works Assistance for
that amount or other such amount as mutually negotiated. Such charges are not
contingent upon the availability of federal or state government funds. A Party may
request a list of rates from another Party prior to requesting assistance. No charges
shall apply to joint training events unless the Parties participating in the particular
event agree to a charge in writing prior to the event.
V. RESPQHSIBILITY AND LIABILITY
Subd. 1. Personnel. Each Party shall be responsible for its own personnel and
equipment, and for injuries or death to any such personnel or damage to any such
equipment. Responding personnel shall be deemed to be performing their regular
duties for each respective Sending Party for purposes of workers' compensation.
Subd. 2. Worker's Compensation. Each Party will maintain workers' compensation
insurance or self-insurance coverage, covering its own personnel while they are
providing Public Works Assistance pursuant to this Agreement. Each Party, and
where applicable its insurer or coverage provider, waives the right to sue any other
Party for any worker's compensation benefits paid to its own employee or volunteer
or their dependents, even if the injuries or death were caused wholly or partially by
the negligence of any other Party or its officers, employees, or volunteers.
Subd. 3. Damage to Equipment. Each Party shall be responsible for damages to or
loss of its own equipment. Each Party, and where applicable its insurer or coverage
provider, waives the right to sue any other Party for any damages to or loss of its
equipment, even if the damages or losses were caused wholly or partially by the
negligence of any other Party or its officers, employees or volunteers.
Subd. 4. Liability. For the purposes of the Minnesota Municipal Tort Liability Act
(Minnesota Statutes, Chapter 466), the employees and officers of the Sending Party
are deemed to be employees (as defined in Minnesota Statutes, section 466.01,
subdivision 6) of the Requesting Party.
The Requesting Party agrees to defend and indemnify the Sending Party against
any claims brought or actions filed against a Sending Party or any officers,
employees, or volunteers of a Sending Party for injury or death to any third person or
persons or damage to the property of third persons arising out of the performance
and provision of Public Works Assistance pursuant to the Agreement. Under no
C.
circumstances, however, shall a Party be required to pay, on behalf of itself and
other Parties, any amount in excess of the limits of liability established in Minnesota
Statutes, chapter 466, applicable to any one Party. The limits of liability for some or
all of the Parties may not, as provided in Minnesota Statutes, section 471.59,
subdivision 1 a, be added together to determine the maximum amount of liability for
any Party.
The intent of this subdivision is to impose on each Requesting Party a limited duty to
defend and indemnify a Sending Party for claims arising within the Requesting
Party's jurisdiction subject to the limits of liability under Minnesota Statutes, chapter
466. The purpose of creating this duty to defend and indemnify is to simplify the
defense of claims by eliminating conflicts among the Parties and to permit liability
claims against the Parties from a single occurrence to be defended by a single
attorney. However, the Sending Party, at is option and its own expense, shall have
the right to select its own attorney or approve a joint attorney as appropriate,
considering potential conflicts of interest. Nothing in this Agreement is intended to
constitute a waiver of any immunities and privileges from liability available under
federal law or the laws of Minnesota. If a court determines that the liability of a Party
or Parties is not subject to the tort caps and liability exceeds the tort cap maximum, a
Party shall be subject to liability only for the acts of its officers, employees and
volunteers.
No Party to this Agreement nor any official, employee or volunteer of any Party shall
be liable to any other Party or to any other person for failure of any Party to furnish
Public Works Assistance or for recalling Public Works Assistance.
VI. EFFECTIVE DATE AND MODIFICATIONS
This Agreement shall become effective and operative beginning at 12:01 A.M., local
time on October 1, 2018. The HCEM shall maintain a current list of the Parties to
this Agreement and, whenever there is a change, shall notify the designated
Sending Officials. Notice may be sent to the Sending Officials via email or through
the United States Postal Service. No modification of this Agreement shall be
effective unless it is reduced to writing and is approved by action of the governing
body of each of the then current Parties.
VII. WITHDRAWAL AND TERMINATION
A Party may withdraw from this Agreement by its governing body adopting a
resolution to withdraw. Withdrawal is effective after 30 days' written notice is
provided to the HCEM. HCEM shall thereupon give notice of such withdrawal, and
the effective date thereof, to all other Parties. Parties that have withdrawn may rejoin
by following the procedure set forth in this Agreement. This Agreement will terminate
with respect to all Parties if the total number of Parties to the Agreement falls below
11. HCEM shall notify the remaining Parties that the Agreement has terminated.
7
IN WITNESS WHEREOF, the Parties, by action of their respective governing bodies,
caused this Agreement to be approved on the dates below.
(Each Party must attach a dated and signed signature
page consistent with that Party's method of executing contracts.)
E3
Entity:
Mailing Address:
Adopted on the _ day of
By:
Its:
By:
Its:
Attest:
By:
Its:
Don Peterson
To: Sathe, Joseph L.
Subject: RE: Minnesota Public Works Joint Powers Mutual Aid agreement
From: Sathe, Joseph L. <JSathe@Kennedy-Graven.com>
Sent: Wednesday, December 2, 2020 4:13 PM
To: Don Peterson <don.peterson@moundsviewmn.org>
Cc: Riggs, Scott J. <sriggs@Ken nedy-Graven.com>; Short, Jean M. <jshort@Kennedy-Graven.com>
Subject: Re: Minnesota Public Works Joint Powers Mutual Aid agreement
This email originated outside our organization; please use caution.
Hi Don
Scott asked that I send the following comments and information to you directly regarding the Minnesota Public Works
Joint Powers Mutual Aid Agreement.
The JPA looks fine and there is no reason from a legal perspective that the City should not sign on to the Agreement. The
JPA does not impose any duty to respond and provides the City with the ability to recall its assets at any time, so the risk
and additional duty is relatively low.
Please let us know if there is anything else that you need from us on this Agreement.
Best,
Joe
C M A R r r. R F L•
Joseph L. Sathe I Kennedy & Graven, Chartered
150 South Fifth Street I Suite 700
Minneapolis, MN 55402-1299
Direct:612.337.9255 1 Fax: 612.337.9310
'sathe@kennedy-graven.com I www.kennedy-graven.com
ATTENTION: This message, any, information contained in this message, and any attachments are intended only for the use of the
named recipient(s), and may contain information that is confidential, privileged, attorney work product, or exempt or protected from
disclosure under applicable laws and rules. If you are not the intended recipient(s), you are notified that the dissemination,
distribution, or copying of this message and any attachments is strictly prohibited. If you receive this message in error, or are not the
named recipient(s), please notify the sender at either the a -mail address or the telephone number included herein and delete this
message and any of its attachments from your computer and/or network. Receipt by anyone other than the named recipient(s) is not a
waiver of any attorney -client, work product, or other applicable privilege. This message and any attachments are covered by the
Electronic Communication Privacy Act, 18 U.S.C. Sections 2510-2521.
Item No: 5
S V Meeting Date: December 7 2020MOTND17EW Tye of Business: WS
Administrator Review:
City of Mounds View Staff Report
Elf —
To: Honorable Mayor and City Council
From: Don Peterson, Director of Public Works / Park and Recreation
Item Title/Subject: Update on Snow and Ice Control Policy and Parking Ordinance
Title 800 Chapter 802.
Introduction:
The City approved Chapter 901 to Ordinance 451 adding the Snow & Ice Control Policy in 1988.
The Snow & Ice Control Policy was updated in 2011 Res 7855. Chapter 801 was adopted in
1988 and has had various revision through the years.
Discussion:
Staff has reviewed the current Snow & Ice Control Policy and in working with the City Attorney,
City Administrator and the Police Chief, all are recommending changes to the Policy (changes
highlighted and underlined) along with changes to Chapter 901 Ordinance 451 regarding the
Parking Restrictions.
These recommendations to Title 800, Chapter 802, section 802.05 are as follows:
Subd. 1. No person shall allow a motor vehicle to remain parked on public property when said motor
vehicle impedes, impairs or prohibits the free flow of traffic_
Subd. 2. No person shall allow a motor vehicle to remain parked on public or in the Right of Way.
when said motor vehicle impedes, impairs, or prohibits maintenance or construction
equipment from properly conducting their functions including but not limited to street
maintenance, snowplowing, or snow removal services.
Subd. 3. The Director of Public Works/Parks and Recreation or his or her designee, mpy, in
coniunction with a police officer, authorize the removal of any vehicle parked in violation of
this Section, as provided by Section 802.10 of this Chapter.
Subd. 4. For a violation of this Section the Director of Public Works/Parks and Recreation or his or
her designee, shall issue an administrative fine as outlined in the current year fee
schedule, in addition to any additional charges, fees, or fines._
In section 802.08 as follows:
Subd. 1. Generally, 2:^= �": 10:00 P.M. to 6:00 A.M. during Winter Months: Between the dates of
November 15th and April 15th, P no person shall stop, stand or park a motor vehicle or
trailer on any street or highway in the City between the hours of two ^'GIGGk (24%- . ten
o'clock (10:00) P.M. and six o'clock (6:00) A.M., except as otherwise authorized by this
Chapter or unless directed or authorized by a police officer or traffic -control device. The
City Council may authorize exceptions from this Section. Any City street or so excepted
must be posted with a sign indicating that parking between twe�&42-40�4M: ten
o'clock 0 0:00) P. M. and six o'clock (6:00) A.M. is allowed.
And in sections 802.10 as follows:
802.10: VEHICLE TOWING PROVISIONS: Police officers are hereby authorized to remove, or cause
to be removed, a vehicle from a street or highway to the nearest garage or other place of
safety or to a garage designated or maintained by the Police Department or otherwise
maintained by this City under the circumstances hereinafter enumerated:
Subd. 3. Unattended, Illegally Parked Vehicles: When any vehicle is left unattended upon a street and
is so parked illegally as to constitute a hazard „F obstri intion to the na;mal_meyement Gf traffiv
0f SROW nlowinn an impairment, impediment, or prohibition on the free flow of traffic or
maintenance or construction equipment from ro erl conducting their functions includ Ing but
not limited to street maintenance snowplowing, or snow removal services.
Subd. 4. Vehicles Leaking Oil or Fluid: When any vehicle is leaking an oil or a fluid including but not
limited to motor oil, engine oil, or engine lubricant.
Subd.-4 5. Violation of Provisions: When any vehicle is parked upon a public street or Right of Way in
violation of any of the other provisions of this Chapter.
Recommendation:
Staff is seeking feedback and direction from the City Council on proceeding with the changes to
the Snow & Ice Control Policy as well as the changes to the City ordinance Titles 800, sections
802.05, 802.08 and 802.10 as outlined.
Respectfully submitted,
Don Peterson
Director of Public Works/Parks and Recreation
Attachments:
Snow & Ice Control Policy
Draft Ordinance Change
MOUNDS VIAW
P U B L I C W OR K S
4472
SNOW PLOWING AND ICE CONTROL POLICY
1. DESCRIPTION
A. Introduction: The City of Mounds View finds that it is in the best interest of its residents to
assume basic responsibility for control of snow and ice on public streets, trails, sidewalks, and
parking lots under the jurisdiction of the City. Reasonable snow plowing and ice control is
necessary for routine travel and emergency services. The City will use city employees, city -
owned or rented equipment, and/or private contractors to provide this service.
B. Purpose: The purpose of this policy is to establish standard guidelines and objectives for snow
plowing and ice control operations. The City will attempt to provide such operations in a safe and
cost effective manner, keeping in mind safety, budget, personnel, and environmental concerns.
C. Application: This policy applies to all public streets, trails, sidewalks, and parking lots located on
City property and in public rights -of -way under the jurisdiction of the City, including trails and
sidewalks located within Ramsey County public rights -of -way that are maintained by the City.
This policy does not apply to snow removal maintenance of ice hockey and skating rinks.
D. Appointed Authority: The Public Works Supenwse Superintendent is primarily responsible to
carry out the provisions of this policy and oversee its guidelines and objectives.
E. Unusual or Extenuating Circumstances: While the City fully intends to meet the guidelines and
objectives established in this policy, there may be times when this is not feasible due to unusual
or extenuating circumstances involving, but not limited to, weather, equipment failure, resources,
budget constraints, emergencies, and force majeure events.
F. Related Documents and References:
1. Minnesota Statutes, Chapter 169 — Traffic Regulations
2. Municipal Code, Chapter 801 — General Traffic Regulations
3. Municipal Code, Chapter 802 — Parking Regulations
4. Municipal Code, Chapter 910 — Right -of -Way Management
5. City of Mounds View Records Retention Policy
G. Tables and Exhibits:
1. Table 1 — Priority Snow Plow Routes for Streets
2. Table 2 — Priorities Snow Plowing for Trails, Sidewalks, and Parking Lots
3. Exhibit A — General Snow Plow Route Map for Streets
4. Exhibit B — Priority Snow Plow Route Map for Streets
5. Exhibit C — Snow Plow Route Map for Trails, Sidewalks, and Parking Lots
6. Exhibit D — Priority Plow Route Map for Trails. Sidewalks, and Parking Lots
7. Exhibit E — Priori!Salting Route Map for Streets and Parking Lots
2. SNOW PLOWING AND ICE CONTROL STANDARD PROVISIONS
A. Commencing Snow Plowing and Ice Control Operations
1. The Public Works Supewiser Superintendent will decide when to begin all snow plowing
and/or ice control operations. The criteria for that decision are:
(a) Snow accumulation amounts;
(b) Drifting of snow that causes problems for travel;
(c) Icy conditions which seriously affect travel;
(d) Time of snowfall in relationship to heavy use of streets;
4472 - SNOW PLOWING AND ICE CONTROL POLICY
CITY OF MOUNDS VIEW I PUBLIC WORKS DEPARTMENT
(e) Air and pavement temperatures; and
(f) Weather forecast.
2. Snow plowing and ice control operations are expensive and involve the use of limited
personnel and equipment. In addition, snow and ice characteristics, as well as pavement and
weather conditions, vary extensively and can be unpredictable for each winter storm.
Therefore, the Public Works Supervisor will exercise his or her professional judgment when
evaluating the decision to begin snow plowing and ice control operations.
B. Snow and Ice Control Methods
1. The City will choose from a variety of available snow and ice control methods best geared to
tackle the varying conditions of snow, ice, weather, and pavement conditions for each winter
storm event. Some of these methods may use sand, salt, and other chemicals when there are
hazardous ice or slippery conditions. The City is concerned about the effect of such chemicals
on the environment and will limit its use for that reason.
2. The following methods, or combination thereof, may be used in the City's snow plowing and
ice control operations:
(a) Snow Plowing is the pushing of accumulated snow with a snowplow blade and redirecting
it into the boulevard areas (typically). This is the traditional and most common form of
snow removal from pavements.
(b) Snow Blowing is similar to snow plowing but employs a motorized rotary blowing device to
propel the snow into the air and away from the area being cleared.
(c) Applying Salt is the spreading of rock salt onto the pavement surface to melt snow and ice
accumulations where hazardous ice or slippery conditions exist. The effectiveness of salt
to melt snow and ice is typically limited to pavement temperatures above 0° F.
(d) Applying Sand is used in locations where a layer of ice covers the pavement surface and
air temperatures are too cold for salt to effectively melt the ice. Sand applications may be
used at traffic intersections with hazardous ice or slippery conditions to improve vehicular
friction for stopping and traction for acceleration.
(e) Pre -wetting is when brine or other chemical solutions are added to the salt (and/or sand)
mixture prior to dispersal to the pavement surface, causing the mixture to stick to the
pavement instead of blowing off the pavement.
(f) De-icing is a generic term for the removal of existing snow and ice from a pavement
surface by either mechanical means (plowing or scraping) or chemical methods (applying
salt or other ice melting chemicals). De-icing activities are intended to break the bond
between a layer of ice or snow and the pavement surface.
(g) Anti -icing is the pretreatment of pavements with ice melting chemicals (usually liquid brine
or wetted salt) before a winter storm to prevent or delay the formation of ice and frost, or
the adhesion of ice and snow, to the pavement surface. Anti -icing can significantly reduce
the amount of salt needed during de-icing operations and allows easier removal by snow
plows.
(h) Winging Back is the pushing of snow banks further into the boulevard and away from the
driving surface. Winging back is typically performed between winter storms to create
additional snow storage volume for future snow storms or to increase traffic sight lines at
intersections.
(i) Hauling or Snow Removal is the removal of snow piles and windrows, created by prior
snow plowing operations, by loading into trucks and hauling to a snow storage area.
Hauling is commonly performed after other snow removal operations are complete.
C. Performing Snow Plowing and Ice Control Operations
1. Street Operations
(a) A map showing the general snow plow routes for streets is included as Exhibit A.
(b) Snow will be plowed in a manner to minimize traffic obstructions.
4472 - SNOW PLOWING AND ICE CONTROL POLICY 2
CITY OF MOUNDS VIEW I PUBLIC WORKS DEPARTMENT
(c) In general, the center of the street will be plowed first. The snow will be pushed from left to
right on two-way streets. The discharge shall go onto the boulevard area of the street
right-of-way.
(d) In times of extreme snowfall, streets may not always be immediately cleared of snow
completely. An initial pass will try to plow the street as wide as possible to allow for
vehicular passage. Subsequent passes will attempt to clear the remaining snow from the
street. Clean up operations will occur last to clear intersections and snow storage areas
along corners and County intersections.
(e) Widening and clean up operations may occur on the initial day of snow plowing or on the
following working day for most winter storms. There may be major winter snow storms that
will necessitate additional time to complete widening and clean up operations.
2. Trails and Sidewalks Operations
(a) Trails and sidewalks adjacent to streets will typically be plowed after the adjacent street
has been cleared of snow. In general, the snow will be pushed onto the boulevard area
furthest from the street. In times of extreme snowfall, subsequent passes may be needed
to clear additional snowfall that has fallen or been discharged from street snow plowing
operations onto the trail or sidewalk.
(b) Trails and sidewalks will be plowed, blown, or swept depending on the amount and type of
snowfall. The City will attempt to clear trails and sidewalks as thoroughly as possible, but
they may not be cleared of all snow and ice or maintained to bare pavement.
3. Municipal Parking Lots Operations
(a) City -owned parking lots that are generally empty of parked vehicles and/or whose facilities
closed for business at the time of plowing will typically be plowed in the most efficient
manner to clear the accumulated snow from the drive lanes and parking spaces. Parking
lots that contain a higher number of parked vehicles make plowing the entire lot difficult. In
these cases, the drive lanes may be plowed for vehicular passage. Plowing of parking
spaces and other clean up operations may need to occur later after the lot becomes
emptier of parked vehicles.
(b) The City will attempt to clear the parking lots as thoroughly as possible, but they may not
be cleared of all snow and ice or maintained to bare pavement. The City may make
exceptions with handicapped stalls and associated circulation routes.
4. Other Operations
(a) Metro Transit is responsible for winter maintenance of their bus stops in the city. However,
if commuters are subject to hazardous or unsafe conditions due to lack of adequate space
to wait, the City may attempt to clear the waiting area in conjunction with snow and ice
control for trails, sidewalks, or clean up operations.
(b) Private property owners are responsible for clearing snow and ice control activities
associated with their properties. The City will not perform snow plowing or ice control
operations for any driveways, streets, sidewalks, or parking lots owned by private entities.
D. Determining Priority Snow Plow Routes and Coordinating Operations
1. Priority Snow Plow Routes for Streets
(a) The City has designated certain streets as "Priority Snow Plow Routes" to set precedence
for which streets provide the most benefit to the City when snow plowing and ice control
demands exceed available resources. This designation was generally based on street
function, traffic volume, and importance to the welfare of the community. The highest
ranking streets typically have higher traffic volumes and connect major sections of the city
and region, whereby providing emergency access for fire, police, and medical services to
these various sectors. These high-ranking streets typically have a functional classification
as arterials and collectors. Other designated priority streets that provide additional
emergency access have functional classifications as local streets. These local priority
streets also provide good access to schools, civic centers, commercial businesses,
industrial parks, and other points of interest. Table 1 lists the street segments that make
4472 - SNOW PLOWING AND ICE CONTROL POLICY 3
CITY OF MOUNDS VIEW I PUBLIC WORKS DEPARTMENT
up the Priority Snow Plow Routes and includes sub -ranking and other considerations used
in determining priority routes. A map showing the street segments and sub -ranking of the
Priority Snow Plow Routes is included as Exhibit B.
2. Priority Routes for Trails, Sidewalks, and Municipal Parking Lots
(a) Snow plowing and ice control priorities for City trails and sidewalks are based upon use,
location, and connections to other trails and sidewalks. Priorities for trails and sidewalks
consider school routes and zones and proximity to arterial and collector streets, city
facilities, and bus routes. These priorities may change based upon time of day and day of
week that snow plowing and ice control operations begin (and end) for each winter storm,
compared to the schedules of the schools, bus company, and business hours. Table 2
summarizes the priorities for all city trails and sidewalks as high, medium, and low. A map
showing the trail and sidewalk system, along with the parking lots, is attached as Exhibit C
and D.
(b) Prioritization for snow plowing and ice control operations for municipal parking lots also
varies depending on time of day and day of week compared to usage of parking lots.
Parking lots used by public safety vehicles (police, fire, etc.) will take precedence over
other parking lots. Prioritization ranking for snow plowing of the municipal parking lots is
summarized on Table 2 and locations shown on the Exhibit C and D map.
3. Coordinating Snow Plow and Ice Control Operations
(a) The City has a limited number of specific pieces of equipment for snow removal and ice
control. Most of this equipment is customized for only streets or trails/parking lots or
sidewalks. In addition, City employees are assigned to specific routes with backups
assigned. Therefore, snow plowing and ice control operations for streets, sidewalks, and
trails/parking lots are more -or -less separate processes and priorities between these
infrastructures seldom conflict.
(b) During significant and severe winter storms, the City must be prepared to move personnel
and equipment to maintain Priority Snow Plow Routes if needed. In fulfilling the need to
have all priority streets safe and passable, when resources are limited, plowing of all other
streets may be stopped at any time so resources can be shifted to priority routes.
(c) Snow plowing and ice control operations for municipal parking lots and trails may be
intertwined since travel between municipal parking lots occurs on the trail system.
(d) Unforeseeable circumstances may cause delays in completing assigned plow routes.
Such circumstances may include weather conditions that endanger the safety of snowplow
operators and/or safe and effective operation of equipment, commuter traffic, disabled
vehicles, poor visibility conditions, parked cars along streets, assistance to emergency
response vehicles, equipment breakdown, and personnel shortages.
3. RULES, REGULATIONS, AND PROPERTY DAMAGE
A. Traffic and Parking Regulations
1. Snowplow Operator Exemption (Minn. Statutes, Chapter 169)
(a) The City recognizes that snowplow operators are exempt from traffic regulations set forth
in Minnesota Statutes, Chapter 169 while actually engaged in work on streets, except for
regulations related to driving while impaired and the safety of school children. Pursuant to
this authority, snowplow operators engaged in snow removal or ice control on city streets
have discretion to disregard traffic laws set forth in Chapter 169, except for laws relating to
impaired driving and school children safety, when in their judgment, it is safe to disregard
such laws.
(b) The privileges granted herein to operators of snow removal and ice control vehicles shall
apply only if the vehicle is equipped with one lighted lamp displaying a flashing, oscillating,
or rotating amber light placed in such a position on the vehicle as to be visible throughout
an arc of 360 degrees.
2. Snow and Ice Accumulations (Municipal Code, Section 801.40, Subd. 1)
4472 - SNOW PLOWING AND ICE CONTROL POLICY 4
CITY OF MOUNDS VIEW I PUBLIC WORKS DEPARTMENT
(a) "All snow accumulated from clearing or plowing operations on private property shall be
stockpiled on the property from which the snow is cleared or upon other private property
for which the property owner has written permission. In clearing snow and/or moving
snow, it shall be unlawful to operate in such a manner as to cause any snow to be
deposited in the street, on sidewalks, in the boulevard of any street or on private property
for which the property owner does not have written permission for storage of snow. Snow
cleared from the portion of a driveway or sidewalk in the boulevard of a street may be
placed on the boulevard adjacent to the driveway or sidewalk, but may not be moved
across the street to other areas without express permission of the property owner receiving
the snow."
3. Parking During Snow Accumulations (Municipal Code, Section 802.06)
(a) "No person shall park or permit to be parked any vehicle within any block on any public
street when, within the preceding forty eight (48) hours, melting or blowing snow or a
combination thereof has accumulated to a depth of thFee iAGhe ��"� two inched (2") or
more at street level anywhere within that block. Provided, however, that parking shall be
permitted within any block of any public street where not otherwise prohibited whenever
the entire length of the roadway of such block has been cleared of snow from curb to curb
or, in the case of streets without curbs, between the outer edges of the shoulders of such
streets. Any vehicle parked in violation of this Section may be removed as provided by
Section 802.10 of this Chapter."
4. Parking — Restricted Hours (Municipal Code, Section 802.08, Subd. 1)
(a) "No person shall stop, stand or park a motor vehicle or trailer on any street or highway in
the City between the hours of twG(: o'clock (�A9) A.M.(10:00) P.M. and six o'clock (6:00)
A.M., except as otherwise authorized by this Chapter or unless directed or authorized by a
police officer or traffic -control device. The City Council may authorize exceptions from this
Section. Any street or highway so excepted must be posted with a sign indicating that
parking between twe o'clock (2and six o'clock (6:00) A.M. is
allowed."
5. Vehicle Towing Provisions (Municipal Code, Section 802.10, Subd. 3 & 4)
(a) "Police officers are hereby authorized to remove, or cause to be removed, a vehicle from a
street or highway to the nearest garage or other place of safety or to a garage designated
-or maintained by the Police Department or otherwise maintained by this City under the
circumstances hereinafter enumerated:
Subd. 3. Unattended, Illegally Parked Vehicles: When any vehicle is left unattended upon a
street and is so parked illegally as to constitute a hazard or obstruction to the normal
movement of traffic or snow plowing.
Subd. 4. Violation of Provisions: When any vehicle is parked upon a public street in
violation of the provisions of this Chapter."
B. Property Damage
1. General: In accordance with Municipal Code Chapter 910, the City manages and regulates the
pubic right-of-way to ensure the integrity of its streets and the appropriate use of its rights -of -
way. Regulation is done through a permitting process for any work or installation that occurs
in the city boulevard. Many adjacent property owners place or install private property objects
or make improvements in the boulevard without City knowledge making the object or
improvements subject to damage. A key function of this boulevard area during winter is snow
storage from streets. Snow plowing operations can damage private property objects located in
the boulevard in two general ways: 1) direct physical contact with the plowing equipment, or 2)
damage from snow during snow plowing operations.
2. Mailboxes
(a) Mailboxes may be placed in the boulevard without prior City approval. The mailbox is
owned by the property owner, and the delivery of mail is an arrangement between the
property owner and the US Postal Service. The City will attempt to remove snow as close
4472 - SNOW PLOWING AND ICE CONTROL POLICY
CITY OF MOUNDS VIEW I PUBLIC WORKS DEPARTMENT
to the curb lines as practical for delivery of the mail, but it is the property owner's
responsibility to perform final clean up along the curb to ensure his or her mail delivery.
(b) Damage to a mailbox is a risk that snowplow operators face during their winter plowing
operations. The mailbox assembly (mailbox with post) should be constructed securely
enough to withstand snow rolling off a snow plow blade or wing. The City will not be
responsible for any mail posts that are rotten or too weak to withstand this snow mass. In
addition, any mailbox or newspaper tube that is crushed, dislodged, or lost is the
responsibility of the property owner.
(c) The City will conduct a review of each mailbox damage claim to determine whether the
City has any legal responsibility for the damage. In general, the City may claim
responsibility for the damage only if direct physical contact was made between the City
plowing equipment and the mailbox assembly. If the City, at its discretion, claims
responsibility to remediate damage to mailbox assemblies, the City will first consider
repairing the mailbox assembly. If repair is not feasible, then the City will furnish and
install a new mailbox and/or post.
(d) Grouped mailbox assemblies (commonly furnished and installed with street reconstruction
projects) have a shared ownership. The City is responsible for the timber post and cross-
beam, while the resident is responsible for his or her individual mailbox that is attached to
the City's post/cross-beam.
3. Boulevard Turf Grass
(a) Turf grass in the boulevard can be damaged by snow plowing equipment during winter
snow plowing operations. The City will assess the damaged boulevard turf and compile a
list of substantiated locations for restoration the following spring. Most restoration will use
fertilizer and seed; however, some locations may require restoration with sod due to site
specific conditions. The decision to use sod for restoring boulevard turf grass is at the
discretion of the City. All restoration costs for damaged boulevard turf grass will be the
City's responsibility.
4. Irrigation, Landscaping, Tress/Shrubs, Fences, and Other Items
(a) The City will assume no responsibility for damage' to irrigation systems, landscaping,
retaining walls, trees, shrubs, fences, private lighting systems, or any other private property
objects located in the City's public right-of-way. Property owners are encouraged to mark
these items with non-metal markers (such as wood or plastic rods) before winter to lessen
the possibility of damage.
(b) Garbage containers should only be brought to the curb on designated pick-up days and be
placed only in the driveway or boulevard and kept entirely off the street to avoid conflicts
with snow plowing operations.
(c) The City will assume no responsibility for damage to vehicles, boats, RVs, equipment, and
other similar items parked in the City's boulevard. Parking of these items in the boulevard
is prohibited under Municipal Code Section 802.07 Subd. 4.
4. GENERAL AND ADMINISTRATIVE PROVISIONS
A. Documentation and Record -Keeping
1. The City will document snow plowing and ice control operations as described in this policy,
including snow removal logs, priority route changes, property damage reports, general
complaints, and policy comments.
2. Records will be retained by the City in accordance with the records retention policy.
B. Employee Safety and Training
Snow and ice control operations will be conducted only when weather conditions do not
endanger the safety of snowplow operators and equipment. Factors that may delay snow
plowing and ice control operations include severe cold, significant winds, and limited visibility.
4472 - SNOW PLOWING AND ICE CONTROL POLICY
0
CITY OF MOUNDS VIEW I PUBLIC WORKS DEPARTMENT
2. The City will provide training to employees responsible for snow plowing and ice control
operations. Training of some employees may include education necessary to earn and
maintain appropriate certifications or licenses for these operations. Training will also address
standard operating procedures, proper use of equipment, emergency response, and other
topics required by State and Federal regulatory agencies.
C. Public Safety and Communication
1. This policy does not relieve operators of private vehicles, pedestrians, bicyclists, property
owners, residents, and all others that may be using public streets, trails, sidewalks and parking
lots of their responsibility to act in a reasonable, prudent, and cautious manner, given the
prevailing pavement conditions.
2. Periodically, the City may inform residents of policy provisions in an effort to communicate
objectives and responsibilities related to this policy.
D. Complaint Procedures
1. Complaints will be recorded on telephone logs and be investigated for substantiation by the
Public Works Supewfsef Superintendent. Valid complaints requiring remedial action will be
prioritized by the Public Worksgupewiser Superintendent and scheduled accordingly.
Emergency complaints will be handled in an expeditious manner as resources are available.
E. Deviation from Policy
1. The Public Works Supervise Superintendent may deviate from this policy when in his or her
judgment it is in the best interest of the City or is necessary because of budget needs or other
unusual or extenuating circumstances.
F. Review and Modification of Policy
1. This policy will be reviewed periodically to ascertain if its provisions are practical, timely, and
legal. Any review will consider comments and complaints since the last review and any other
factors affecting the policy or its implementation.
2. The Director of Public Works is authorized to make and implement modifications to the policy
after providing notification to the City Administrator. Proposed modifications that significantly
affect the policy's scope of services, purpose, application, and/or budget in a negative manner
will be approved by the City Council prior to implementation.
POLICY REVISION HISTORY
Rev. Res. Modified
No. No. Date By Description
Ord. 12/27/1988 - Policy created for taking on snow plowing services in place of Ramsey County;
451 Adopted as ordinance (451) adding City Code Chap. 901 (Snow & Ice Control Policy)
1 7855 11/14/2011 DeBar Major format and provision overhaul; delete Chap. 901 from City Code (Ord. 866)
Description (Section 1) added; commencement of operations criteria (2A) amended;
methods (2B) & operation (2C) descriptions expanded; priorites for snow plow routes (2D)
redefined (tables & maps added); rules/regs added & prop. damage amended (Section 3);
general & administrative provisions added (Section 4); level of service/hours removed
2 - 12/05/2012 DeBar Added Mustang Drive/Circle to Priority Plow Routes
3 ? 11/9/2020 Peterson Changed Supervisor to Superintendent, added Declaring a Snow Emergency, changed the
"No Parking" from 10pm to 6am and authorizing Public Works Director or his/her designee
the ability to tow vehicles parked on the street. Chap. 910 (Ord.451) also updated with no
Parking restrictions and towing ability.
Last Policy Revisions Approved By:
Director of Public Works/Parks and Recreation
4472 - SNOW PLOWING AND ICE CONTROL POLICY
CITY OF MOUNDS VIEW I PUBLIC WORKS DEPARTMENT
(this page intentionally blank)
4472 - SNOW PLOWING AND ICE CONTROL POLICY
PRIORITY SNOW PLOW ROUTES TABLE 1 PUBLIC WORKS DEPARTMENT
STREETS CITY OF MOUNDS VIEW
Primary
Line Street Segment Functional Plow 2007 Function Priority
No. Name From To Classification Route MSAS AADT Codes * Ranking
01
County Road I
Silver Lake Road Co. Hwy. 44
Spring Lake Road east int.
Arterial - B Minor
2
x
4,100 A,B High
02
County Road I
Spring Lake Road east int.
Pleasant View Drive
Arterial - B Minor
Collector - Major
2
x
4,1001
AB
High
03
County Road H2
County Highway 10
Long Lake Road Co. Hwy. 45
2
x
3,550
A,B,C,D
High
04
CounV Road H2
Long Lake Road Co. Hwy. 45 _Silver
Lake Road Co. Hwy. 44
Collector- Ma'or.
2
x
4,550
A,B,E
High
05
County Road H2
Silver Lake Road Co. Hwy. 44
Pleasant View Drive
Collector - Major
2
x 4,000
A,B,E
High
O6
Red Oak Drive
County Highway 10
Hillview Road
Collector - Minor
3
x
2,800'.
A,B,E
High
07
Red Oak Drive
Hillview Road
Ardan Avenue
Collector - Minor
3
x
1,900
A,B,E
High
08
Red Oak Drive
Ardan Avenue
Long Lake Road (Co.:H . 45
Collector - Minor
3
x
1,400
AB,E
High
09
Program Avenue I
CountHi hwa 10
Woodale Drive
Local
1
-
B,D
Medium
10
Program Avenue
'Woodale Drive
County Road H2 I
Local
1
-
D
Low
11
Quincy Street
Coun Hi hway 10
Woodale Drive
Local
1
-
B,D j
Medium
12
Quincy Street
Woodale Drive
Coun Road H2
Local
1
x
1,150
B,D
Medium
13
Quincy Street
County Road H2
Bronson Drive
Local
1
x
1,700
B,C,E
Med. High
14
Quincy. Street
Bronson Drive
County Road I
Local
1
x 2,700
B,C,E
Med. High
15
Quincy Street I
County Road I
Hillview Road
Local
1
x
1,950_
B,C,E _
Med. High
16
Quincy Street
Hillview Road
Squire Lane north end
Local
1
-
E
Low
17
Jackson Drive
County Road H2
Bronson Drive
Local
1 T x
1,050
B,E
Medium
18
.Jackson Drive
Bronson Drive
County Road I
Local
1
x
1,050
B,E
Medium
19
Jackson Drive
County Road I
Hillview Road
Local
1
x 1
1,100
B,E
Medium
20
Jackson Drive
Sherwood Road
Laport Drive Local
1
E
Low
21
Edgewood Drive
'County Road H
Woodale Drive
Local
2
x
1,1501
BC,E
Med. Hi h
22
Edgewood Drive
'Woodale Drive
CounV Road H2
Local
2
x
820
BCE
Med. High
23
Edgewood Drive
County, Road H2
Counbi Highway 10 Local 2
Bronson Drive south int. Local 1
Coun Road I Local 1
1 B,D
x 2,500 B,D
x 1,350 B,E
Medium
Med. High
Med. High
24 Edgewood Drive
Coun Hi hwa 10
25
Ed ewood Drive
Bronson Drive (south int.)
Hillview Road
Sherwood Road
26
Edgewood Drive
:Sherwood Road
Local
1
B,E
Medium
27
Edgewood Drive
Laport Drive
Local
1
-
E
Low
28
Sunn side Road
Coun Road H
Rid a Lane
Local
2
x
305
BE
Medium
29
Sunn side Road
Ride Lane
County Road H2
Local
2
x 610
BE
Medium
30
Groveland Road
Count Highway 10
Ardan Avenue
Local
3
x
1,300
BE
Medium
31
lGroveland Road
Ardan Avenue
County Road J
Local
3
x
770
B,E
Medium
32
Knollwood Drive
County Road H
1 County Road H2
Local
2
1
E
Low
33
Knollwood Drive
CCounty Road H2
County Road I
Local
2
E
Low
34
Spring Lake Road
County Road H2
County Road I
Local
2
x
3001
E
Low
35
Spring Lake Road
County Road I
Hillview Road(City,Limits
Local
2
x 1,1001
B,E
Medium
36
Spring Lake Road
County Highway 10
Ardan Avenue
Local
3
x 1,5501
B,E Medium
37
Spring Lake Road
Ardan Avenue
Long Lake Road Co. H . 45
Local
3
_ x 1,5501
B,E
Medium
38
Pleasant View Drive
County Road H2 County Road I
Local
2
x
1 7001
B,E
Medium
39
j Woodale Drive
Program Avenue'Quincy
Street
Local
1
-1
B,D
Medium
40
Woodale Drive
Quincy Street
Coun Hi hwa 10
Local
1
x
1,450_
B,D
Medium
41
Woodale Drive
Count Hi hwa 10
O'Connell Drive
Local
2
x
860
B,D
Medium
42
Woodale Drive
O'Connell Drive
Edgewood Drive Local
2
x
450
B,C,D,E
Med. High
43
Ride Lane
Ed ewood Drive
Long Lake Road (Co. Hwy. 45)
Local
2
E
Low
44
Ride Lane
Long Lake Road Co. Hwy. 45
Sunn side Road
Local
2
-
E
Low
45
County Road H2
Program Avenue
Quincy Street
Local
1
-
DE
Low
46
County Road H2
Quincy Street
Jackson Drive
Local
1
x
970
B,D,E
Medium
47
County Road H2
Jackson Drive
County Hi hway 10
Local
1
x
1,850
B,D,E
Medium
48
pBronson Drive
_Quincy Street
Jackson Drive
1 Local
1
x
720
B,E
Med. Hi h
49
Bronson Drive
Jackson Drive
Edgewood Drive
Local
1
x
720
BE
Med. High
50
Bronson Drive
Edgewood Drive
Lon Lake Road (Co. Hwy. 45).
Silver View Drive/Lake Court Drive
Local
Local
1
2
-
x 1 1,500
BE
B,D,E
Med. High
Medium
51
Mounds View Drive
Long Lake Road (Co. Hwy. 45)
52
Mounds View Drive
Silver View Drive/Lake Court Drive
, County Road I
Local
1 2
x
8401
B,D,E
Medium
53
Hillview Road
35W Service Road
Quincy Street _ Local
Jackson Drive Local
Long Lake Road (Co. Hwy. 45) Local
Red Oak Drive Local
Edgewood Drive Local
1
E
Low
54
Hillview Road
Quincy Street
1
x
1 310
B E
Medium
55
Hillview Road
Jackson Drive
1
3
1
1 x 1,000
x 930
:i
B,E
B,E
E
Medium
Medium
Low
56
Hillview Road
iLong Lake Road (Co. Hwy. 45)
57
Sherwood Road
IJackson Drive _
Edgewood Drive
58 Sherwood Road
Lon Lake Road Co. Hwy. 45
Red Oak Drive
Local 1
Local 3
- B,E
- B,E
Medium
Medium
59
Sherwood Road
Lon Lake Road Co. Hwy. 45
60
Sherwood Road
Red Oak Drive
I Groveland Road
Local
3
-
B,E Medium
61
Laport Drive
Jackson Drive Edgewood Drive Local 1
Long Lake Road Co. Hwy. 45) Red Oak Drive Local 3
Red Oak Drive Groveland Road Local 3
Old Highway 8 Mustang Circle Local 2
E Low
x 570 B,E Medium
x 570 B,E Medium
D Medium
62
Ardan Avenue
63
Ardan Avenue
64
MustangDrive/Circle
*Priority Function Code Descriptions: A=Principal Route (Arterial or Collector) B=Public Safety Route (Police, Fire, Medical, etc.)
Revised: Dec. 05, 2012 C=School Route/Zone D=Commercialllndustdal District Route E=Residential Access Route
PRIORITIES FOR SNOW PLOWING TABLE 2 PUBLIC WORKS DEPARTMENT
TRAILS, SIDEWALKS, AND PARKING LOTS CITY OF MOUNDS VIEW
Primary
a Y N U)
Line iStreet/Trail/Facility 3 d Y � L Plow Function Priority
41�1 1 O1D. +. necec rn �e���+ i7�n4inn
NU.IJ II ItH IL IYOl I (A d twill I �. �.,........ ...... .--.,----
01 Quincy Street x County Road H2 ( Bronson Drive x 6 x A,C,E
02 Quincy Street x Bronson Drive County Road I x 1 6 x A,C,E
03 Quincy Street x County Road I Hillview Road x 6 x A,C,E
04]Ed ewood Drive x County Road H Woodale Drive x 6 x A,B,C,E 1
05 Ed ewood Drive x Woodale Drive County Road H2 I x 6 x . A,B,C,E
06 'Edgewood Drive x County Hi hway 10 Bronson Drive south int.) x x 6 x A,B,C,E
.,.........
High
High
High
High
High
HiRh
Lake Road
x
Coun Road H County Road H2
x
6
A.
Medium
Lon Lake Road
x
CountyRoad H2
CountyHighway 10
x .
6
ABE
Medium
rO7Lon
Lon Lake Road
x
Coun Hi hwa 10
Coun Road I
x
6
AB,D,EMedium
Lon Lake Road
x
Ooun Road I
Coun Rd J I Air rt Road
x
6
A,B,E Medium
Silver Lake Road
x
Couri Road H
County Road H2
x
6
A,B,E
Medium
Silver Lake Road
x
H2
Coun Road I
x
6
A,B,E
Medium
13
Silver Lake Road
x
ECou�ntyRoad
Road I
County Highway_ 10
x
6
A,B,D,E
Medium
14
Red Oak Drive
x
lCounty
Highway 10
Hillview Road
x
6
x
A,B,D,E I
Medium
15
Mounds View Blvd
x
County Road H
Woodale Drive
x
x
5
A,B,D
Medium
16 Mounds View Blvd
x
Woodale Drive
County Road H2
x
5
A,B,D
Medium
17 Mounds View Blvd
x
County Road H2
Ed ewood Drive
x
x
5
A,B,D
Medium
18 Mounds View Blvd
x
Ed ewood Drive
Long Lake Road
x
x
5
A,B,D
Medium
19 Mounds View Blvd
x
Long Lake Road
County Road I
x I
x
5
A,B,D
Medium
20 Mounds View Blvd
x
Coun Road I
Silver Lake Road/Red Oak Drive
x
x
5
A,B,D
Medium
21
Mounds View Blvd
x
x
Silver Lake Road Groveland Road
Red Oak Drive Groeveland Road (West)
x 1
5
A,B,C
Medium
22
Mounds View Blvd
x
. 6
ABD
Medium
23
Old Highwa 8
x
Mustang Drive
County Road H
x
5
B,D,E
Medium
24 _Coun
Road H
x
Old Hi hwa 8
Ed ewood Drive
x
5
ABD
Medium_
25
County. Road H
x
I Silver Lake Road
C ity Limits Fridley
x 6
1
AB,C
Hi h
26
Woodcrest Drive
x
I
Ed ewood Drive
Bona Road
6
C,E
High
27
County Road H2
x
Jackson Drive
Coun Highway 10
x 1
6 x A,B,C,E
High
28
County Road H2
x
County Hi hwa 10 -Long
Lake Road
x
5 x
A,B,C,D
High
29
'County Road H2
x
I
Long Lake Road
Silver Lake Road i x
5 x
A,B,E
Medium
30
CountyRoad H2
x
Silver Lake Road
Pleasant View Drive
x
6 ._ x
A,B,E
Medium
31
Bronson Drive
x
Quinc Street
Jackson Drive x
6
x I A,B,C,E'. Hi h
32
Bronson Drive
x
Jackson Drive
Ed ewood Drive x
6
x r ABE
Medium
33
Grober Street
x
QuincyStreet
Adams Street
6
C,E
High
' Medium
34
CountyRoad I
x
1-35W
Quinc Street
x
x
6 A,B
35
County,Road I x
Quinc Street
Jackson Drive
x
6
A,B,C,E
Hi h
36
CountyRoad I
x
Jackson Drive Lon Lake Road
x i x
6
A,B,E Medium
37
County Road I
x
Lon Lake Road
Coun Hi hwa 10
x
6 A,B,D Medium
38
'County Road I
x
County Highway 10
Mounds View Drive
x
6
1
1 A,B,D Medium
39
County Road I x
Mounds View Drive
Silver Lake Road
x
6
A,B Medium
40
County Road I
x I
Silver Lake Road
Pleasant View Drive
x
5
A,B,E Medium
41
Mounds View Drive
I
x
u Lonq Lake Road
County Road 1 x
6 _. x BD,E
Medium
42
Fairchild Avenue
x
Laport Drive
Ardan Avenue
5
E Low
43
1 Ardan Avenue
x
Spring Lake Road
I Pleasant View Court
5 _
E
Low
44
Ardan Avenue
x
Long Lake Road
Spring Lake Road x
6
x
A,B,E
I Medium
45
Grovelnad Road
x
Mounds View Blvd.
County Road J
x
6
x
ABE
Medium
46
._Woodale Drive
x
Mounds View Blvd.
Ed ewood Drive
x
5
x
,B C,D,
. High
47
Lois -Knoll
x
Lois Drive
Knoll Drive
1
5
E
Low
48
Greenfield Park
x
Greenfield Park Lot Greenfield Avenue 6
B,E
Low
49
Silver View Pond
x
5
B,E
Low
50
City Hall Park
x
Ed ewood Drive & CH Parking Lot
Bronson Drive water tower
5
B
Low
51
CR10 Comm. Center
x
Country Hi hwa 10 Trail
Comm. Center Parkin Lot
5
B
Low
52 'Police Department
x
Ed ewood Drive
5
_! A High
53
Fire Station No. 1
x
Pleasant View Drive
5
A High
54
Ci.. Hall
x
.Edgewood Drive
5
Med. High
55
Community Center
x
Ed ewood Drive
5
B
Med. High
56
Public Works
x
Bronson Drive
5
Med. High
57 . WTP No. 11Tower
x
Bronson Drive
5
-
Medium
58
WTP No. 2
x
Long Lake Road
5
-
Low
59
WTP No. 3
x
Groveland Road
5
-
Low
60
Well No. 4
x
Hillview Road 1 5
-
Very Low
61
Silver View Park
x
County Road 1
5
1
B
Low
62
Random Park
x
_
Long Lake Road
5
B
I Low
63
Greenfield Park x Hillview Road 5
B
Low
64
65
"Priority Function Code Descriptions: A=Principal Route (Arterial or Collector) B=Community/Recreational Route
Revised: Nov.11, 2011 C=School Route/Zone D=Commercialllndustdal District E=Residential Access
As of: 10/19/2020
Exhibit
Street Plow routes
2020-2021
Route 1 (11.46 mi.)
Cul-de-sac (15)
Skid Loader
Truck �AM
n 8 n k i c W o• K
As of: 10/19/2020
C Priority Street Plow Routes
Exhibit B 2020-2021
I � � r-.UuLU i k0.-+3 rni.) 1
P Y 9 L I C W OR R 3
As of: 10/19/2020
Trail/Sidewalk Plow Routes
Exhibit C 2020-2021
Mau-----
Pus� c woRKs
As of: 12/3/2020
Trail/Sidewalk Plow Routes
Exhibit D Priority Ranking
2020-2021
6,High
7,Low
�= 7,Moderate
7,High
M �v
rua��c woRKs
As of: 10/19/2020
Exhibit E
Priority Salt Routes
2020-2021
1 I
I i
i
s � -
N
01iE
i
Y to a�
Li U
Arda6 Ave _
- La art Dr�
She d Rd Squire La'
pOvaket 1_ri,,,
�s n , Ruslad _ i
HAMW Rd `� Filllview�d
n. ILRakwTod.Dr�_i
CiswovdDr
or 4�
I -� 'ai c —_
x - 1 i
g ��GpuR {load; County Road IIW 12i; un: _— lM- � Dr_
Cber�S
+ �r0. . 6i �I• � f E f �� ' a' i
gage Cain.; Bmmon Dr C
OR ❑ _ y .� �-a Ali a ..0 --.. =81 I? .
Bronson 6r
ParF Vie �� a _ Lamw Ave
s,.
Nudges Ld ~ ScoUand Ct i �, • i L l
# Counl Raad H2 W untftoad_ H2
L l Louisa Ave
a 1 Clearvlaw Ave n A .11 9earview A � q ' eye
a
Woo Is Dr �. v m Woodale Dr — adafe Dr
C o a [ y
m i� WvpdcreSt Dr of
ml,
4 °1 uR Road H W
Ems..,. ......_.._::y-,�..-. •-..� _.._...._�. ......� _
:I
CL
c K>n9sriray Ul I
Bwcking4n Ln q
-DirkansLn � }ddd
Route 4 (5.64 mi.)
Route 3 (6.05 mi.)
= n. hlusla Dr i.
Route 1 (6.43 mi.) _ 1
..........
sign indicating that parking between *i••o- A-'uple ,v (2.00) A.M. ten o'clock (10.00)
P.M. and six o'clock (6:00) A.M. is allowed.
SECTION 3. The City Council of the City of Mounds View hereby amends Title 800, Chapter
802, Section 802.10, Subdivisions 3, 4, and 5 of the Mounds View Municipal Code by adding the
underlined material and deleting the st ieken material as follows:
802.10: VEHICLE TOWING PROVISIONS: Police officers are hereby authorized to
remove, or cause to be removed, a vehicle from a street or highway to the nearest
garage or other place of safety or to a garage designated or maintained by the Police
Department or otherwise maintained by this City under the circumstances hereinafter
enumerated:
Subd. 3. Unattended, Illegally Parked Vehicles: When any vehicle is left unattended upon a
street and is so parked illegally as to constitute a hazard or ob-st-metien to the nemal
an im airment. inn ediment or rohibitian on
the free flow of traffic or maintenance or construction e ui ment from properl
conducting their functions including but not limited to street maintenance
snowplowing, or snow removal services.
Subd. 4. Vehicles Leaking Oil or Fluid: When gny vehicle is leaking an oil or a fluid, includin
but not limited to motor oil en ' e oilor engine lubricant.
Subd.-4 5. Violation of Provisions: When any vehicle is parked upon a public street or Right of
Way in violation of any of the other provisions of this Chapter.
SECTION 3. This ordinance shall take effect and be in force 30 days from and after its passage and
publication, in accordance with Section 3.09 of the City Charter.
Introduction and First Reading by the Mounds View City Council on .2020.
Second Reading and Adoption by the Mounds View City Council on
Publication Date: 2020.
Attest:
(SEAL)
Carol A. Mueller, Mayor
Nyle Zikmund
City Administrator
2020.
681833v1SBKMU125-65
ORDINANCE NO.
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING TITLE 800, CHAPTER 802
OF THE MOUNDS VIEW CITY CODE
RELATING TO PARKING REGULATIONS
THE CITY OF MOUNDS VIEW ORDAINS:
SECTION 1. The City Council of the City of Mounds View hereby amends Title 800, Chapter
802, Section 802.05 of the Mounds View Municipal Code by adding the underlined material as
follows:
802.05: IMPEDING TRAFFIC OR STREET MAINTENANCE:
Subd. 1. No person shall allow a motor vehicle to remain parked on public property when
said motor vehicle impedes, impairs or prohibits the free flow of traffic.
Subd. 2. No person shall allow a motor vehicle to remain parked on public pro-pegy pro-pegor in the
Right of Way when said motor vehicle impedes, impairs. or prohibits maintenance
or construction equipment from properly conducting their functions including but
not limited to street maintenance sno lowing, or snow removal services.
Subd. 3. The Director of Public Works/Parks and Recreation or his or her designee, mgy, in
cori unction with a Police officer, authorize the removal of any vehicle parked in
violation of this Section as provided by Section 802.10 of this Cha ter.
Subd. 4. For a violation of this Section the Director of Public Works/Parks and Recreation
or his or her designee, shall issue an administrative fine of outlined in the current
year fee schedule in addition to g�ny additional charges, fees or fines.
SECTION 2. The City Council of the City of Mounds View hereby amends Title 800, Chapter
802, Section 802.08, Subdivision 1 of the Mounds View Municipal Code by adding the underlined
material and deleting the stricken material as follows:
Subd. 1. Generally, F. 10:00 P.M. to 6:00 A.M. during Winter Months: Between the
dates of November 15th and April 15th. Ne no person shall stop, stand or park a
motor vehicle or trailer on any street or highway in the City between the hours of
pKe ' ten o'clock 10:00 P.M. and six o'clock (6:00) A.M.,
except as otherwise authorized by this Chapter or unless directed or authorized by
a police officer or traffic -control device. The City Council may authorize
exceptions from this Section. Any City street so excepted must be posted with a
681833v1 SBKMU125-65
THIS PAGE LEFT BLANK INTENTIONALLY
JOINT POWERS AGREEMENT
FOR THE ESTABLISHMENT OF
THE NORTH EAST METROPOLITAN AREA MUNICIPAL
INTERNETWORKING COLLABORATIVE, TO BE KNOWN AS
"METRO-INET"
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
TABLE OF CONTENTS
ARTICLE I GENERAL PURPOSE .............................
Section 1.1 Purpose .....................................
ARTICLE II DEFINITION OF TERMS .....................
Section 2.1 Definitions ................................
Section 2.1.1 Metro-INET
Section 2.1.2 IT Services ..................................
Section 2.1.3 Board ........................................
Section 2.1.4 LGU.........................................
Section 2.1.5 Member ....................................
Section 2.1.6 Associate ..................................
Section 2.1.7 Data .............................................
Page
..................................................... 1
..................................................... 1
...................................................... 1
...................................................... 1
........................................................
...................................................... 1
...................................................... 1
...................................................... 1
...................................................... 1
...................................................... 2
ARTICLE III MEMBERSHIP................................................................................................. 2
Section3.1
Eligibility............................................................................................. 2
Section 3.2
Execution of JPA and Payment of Member Charges ........................... 2
Section 3.3
Initial Members.................................................................................... 2
Section 3.4
Transition of Initial Member IT Services Agreements ....................... 2
Section 3.5
Effective Date..................................................................................... 2
Section 3.6
New Members..................................................................................... 2
Section 3.7
Conditions of Membership................................................................. 2
Section 3.8
Appointment of Directors................................................................... 3
ARTICLE IV BOARD OF DIRECTORS............................................................................... 3
Section 4.1
Governing Body................................................................................... 3
Section 4.2
Appointment of Alternate Directors .................................................... 3
Section 4.3
No Proxy Voting................................................................................. 3
Section 4.4
Notice of Change of Director or Alternate Director ........................... 3
Section 4.5
Compensation of Directors and Alternate Directors ........................... 3
Section 4.6
Number of Votes of Directors............................................................. 3
Section4.7
Quorum............................................................................................... 4
Section4.8
Motions............................................................................................... 4
Section 4.9
Suspension of Vote............................................................................. 4
Section4.10
Bylaws................................................................................................. 4
Section 4.11
Remuneration of Director Expenses ................................................... 4
Section 4.12
Removal of Directors.......................................................................... 4
Section 4.13
Director Vacancies.............................................................................. 4
ARTICLE V MEETINGS AND OFFICERS........................................................................ 4
Section 5.1 Special Meetings.................................................................................. 4
Section 5.2 Regular Meetings................................................................................. 5
1
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
Section 5.3
Notice of Regular Meetings................................................................. 5
Section 5.4
Public Meetings................................................................................... 5
Section5.5
Officers............................................................................................... 5
Section 5.6
Chair and Vice Chair.......................................................................... 5
Section5.7
Secretary............................................................................................. 5
Section 5.8
Officer Vacancies................................................................................ 5
ARTICLE VI POWERS AND DUTIES OF THE BOARD .................................................. 6
Section 6.1
Powers and Duties................................................................................ 6
Section 6.2
General Purpose.................................................................................. 6
Section6.3
Governance......................................................................................... 6
Section 6.4
Membership Dues............................................................................... 6
Section 6.5
Service Charges.................................................................................. 6
Section 6.6
Gifts, Loans and Grants...................................................................... 6
Section6.7
Annual Audit....................................................................................... 6
Section 6.8
Annual Budget.................................................................................... 6
Section 6.9
Delegation to Executive Committee ................................................... 7
Section 6.10
Accumulation and Maintenance of Capital ......................................... 7
Section 6.11
Data, Data Processing and Management Information Systems .......... 7
Section6.12
PERA.................................................................................................. 7
Section 6.13
Necessary and Incidental Powers........................................................ 7
ARTICLE VII FISCAL AND OPERATIONAL SERVICES; EXECUTIVE DIRECTOR ... 7
Section 7.1 Fiscal and Operations Agent............................................................... 7
Section 7.2 Executive Director............................................................................... 7
Section 7.3 Term of Executive Director................................................................ 8
ARTICLE VIII EXECUTIVE COMMITTEE........................................................................ 8
Section 8.1 Membership of Executive Committee ................................................. 8
Section 8.2 Bylaws of Executive Committee........................................................ 8
Section8.3 Quorum............................................................................................... 8
Section 8.4 Regular Meetings................................................................................ 8
Section 8.5 Special Meetings................................................................................. 8
Section 8.6 Notice of Meetings.............................................................................. 8
Section 8.7 Duties and Responsibilities................................................................. 8
Section 8.8 Preparation and Modification of Charges ........................................... 9
ARTICLE IX FINANCIAL MATTERS............................................................................... 9
Section9.1
Fiscal Year..........................................................................................
9
Section 9.2
Adoption of Annual Budget................................................................
9
Section 9.3
Cost Sharing Charges.......................................................................... 9
Section 9.4
Invoices to Members...........................................................................
9
Section 9.5
Classification of Cost Sharing Charges ............................................
10
Section 9.6
Special Financial Assistance from Members ....................................
10
Section 9.7
Expenditures.....................................................................................
11
ii
91
Section 9.8
Contracts...........................................................................................
11
92
93
ARTICLE X WITHDRAWAL...........................................................................................
11
94
Section 10.1
Notice of Withdrawal........................................................................
11
95
Section 10.2
Claim to Assets upon Withdrawal....................................................
11
96
Section 10.3
Financial Obligations upon Withdrawal ...........................................
11
97
Section 10.4
Financial Obligations prior to Withdrawal .......................................
12
98
99
ARTICLE XI ASSOCIATES..............................................................................................
12
100
Section 11.1
Associates.........................................................................................
12
101
Section 11.2
Admission of Associates...................................................................
12
102
Section 11.3
Confirmation of Associate Status .....................................................
12
103
Section 11.4
Appointment of Director and Alternate Director ..............................
12
104
Section 11.5
Charges.............................................................................................
12
105
Section 11.6
Application to Become a Member ....................................................
12
106
Section 11.7
Notice of Withdrawal as Associate ...................................................
12
107
108
ARTICLE XII DISSOLUTION............................................................................................
12
109
Section 12.1
Dissolution........................................................................................
12
110
Section 12.2
Effectuation of Dissolution...............................................................
13
111
Section 12.3
Distribution of Assets and Payment of Outstanding Obligations ......
13
112
Section 12.4
Allocation of Deficit.........................................................................
13
113
Section 12.5
Distribution of Computer Software ..................................................
13
114
115
ARTICLE XIII INDEMNIFICATION.................................................................................
13
116
Section 13.1
Cooperative Activity of Single Governmental Unit .........................
13
117
Section 13.2
Indemnification.................................................................................
13
118
119
ARTICLE XIV AMENDMENT...........................................................................................
14
120
Section 14.1
Amendment of JPA...........................................................................
14
121
122
ARTICLE XVMISCELLANEOUS
.....................................................................................
14
123
Section 15.1
Data Practices....................................................................................
14
124
Section 15.2
Audit.................................................................................................
14
125
Section 15.3
Counterparts......................................................................................
14
126
Section 15.4
Headings...........................................................................................
14
127
Section 15.5
Severability.......................................................................................
14
128
Section 15.6
Applicable Law.................................................................................
14
129
130
ARTICLE XVI DURATION................................................................................................
15
131
Section 16.1
Term..................................................................................................
15
iii
v.11.9.20
132 JOINT POWERS AGREEMENT FOR THE ESTABLISHMENT OF
133 THE NORTH EAST METROPOLITAN AREA MUNICIPAL
134 INTERNETWORKING COLLABORATIVE
135
136 The parties to this joint powers agreement ("JPA") are local governmental units ("LGUs")
137 of the State of Minnesota authorized to enter into this JPA. This JPA is made and entered into
138 pursuant to Minnesota Statutes, Section 471.59.
139
140 ARTICLE I
141 GENERAL PURPOSE
142
143 Section 1.1. Purpose. The general purpose of this JPA is to provide for an organization
144 that the participating Members may jointly and cooperatively provide for the development and
145 operation of IT Services for the use and benefit of the Members, and others. To the extent permitted
146 by law, the Members will support the establishment of the IT Services and seek to expand the
147 number of participating agencies either as Members or as non -Member LGUs receiving services
148 from Metro-INET.
149 ARTICLE II
150 DEFINITION OF TERMS
151
152 Section 2.1. Definitions. The terms defined in this Article shall have the meanings given
153 them for the purposes of this JPA.
154
155 Section 2.1.1. Metro-INET. "Metro-INET" means the "North East Metropolitan Area
156 Municipal Internetworking Collaborative," the organization created by this JPA.
157
158 Section 2.1.2. IT Services. "IT Services" means the development, operation and
159 maintenance of advanced internet networking and data services through ownership or lease of any
160 and all systems, equipment, technology or means and methods necessary to provide competitive,
161 up-to-date IT services to Members and non -Member LGUs.
162
163
164 Section 2.1.3. Board. "Board" means the Board of Directors of Metro-INET, consisting
165 of one Director from each LGU participating as a Member of Metro-INET pursuant to this JPA.
166
167 Section 2.1.4. LGU. "LGU" means any city, township, independent public safety
168 organization, watershed management organization, watershed district, cable commission or other
169 political subdivision of the State of Minnesota that is qualified to enter into joint powers
170 agreements as defined in Minnesota Statutes, Section 471.59, and as it may be amended from time
171 to time.
172
173 Section 2.1.5. Member. "Member" means an LGU that enters into this JPA and is at the
174 time involved, a Member in good standing.
175
176 Section 2.1.6. Associate. "Associate" means an LGU that is not a Member but has agreed
177 to affiliate with Metro-INET in accordance with Article XI and other applicable JPA provisions.
1
Section 2.1.7. Data. "Data" means all information in digital form that can be transmitted
or processed.
ARTICLE III
MEMBERSHIP
Section 3.1. Eligibility. Any Minnesota LGU is eligible to be a Member of Metro-INET.
Section 3.2. Execution of JPA and Payment of Member Charges. An LGU desiring to
be a Member shall execute a copy of this JPA and shall pay all Member charges, prorated if
appropriate, under Article IX.
Section 3.3. Initial Members. The initial Members of Metro-INET shall be the City of
Roseville ("Roseville") and those LGUs that are parties to a joint powers agreement or an
otherwise existing contractual arrangement for IT Services from Roseville, on or prior to
December 31, 2020. Upon the execution of this JPA by an initial Member, the clerk or other
corresponding officer shall file with the Roseville City Manager a copy of the executed JPA,
together with a certified copy of the authorizing resolution or other action. The resolution
authorizing the execution of this JPA shall also designate the Member's Director and Alternate
Director ("Alternate").
Section 3.4 Transition of Initial Member IT Services Agreements. Any joint powers
agreement or contract for IT Services between two or more Metro-INET Members that has not
been terminated prior to the Effective Date of this JPA shall be terminated by the affected parties
at the earliest possible date, without disrupting the delivery of IT Services to the affected parties.
After the Effective Date, any term of an earlier agreement for IT Services still in force shall be
interpreted not to conflict with this JPA, which shall supersede the earlier agreement if the earlier
agreement and this JPA cannot be reconciled. The Board shall have authority to take any action it
deems reasonable and prudent to facilitate the transition to Metro-INET by any initial Member,
including the creation of a committee authorized to assist affected parties in the termination of
earlier agreements and to seek Board approval of action necessary to facilitate the transition.
210 Section 3.5. Effective Date. This JPA shall become effective on January 1, 2021 [[or other
211 date agreed upon by the initial Members]] ("Effective Date"). Within thirty (30) days after the
212 Effective Date, the Roseville City Manager shall call the first meeting of the Board, which shall
213 be held not later than fifteen (15) days after the notice has been delivered to each Director and
214 Alternate.
215
216 Section 3.6. New Members. LGUs that do not qualify for initial membership under
217 Section 3.3 and seek to join Metro-INET shall be admitted by a vote of the Board as it determines
218 at its organizational meeting, or as soon thereafter as the Board may decide and adopt in the
219 bylaws.
220
221 Section 3.7. Conditions of Membership. The Board may impose additional conditions
222 upon the admission of new Members.
223
2
224 Section 3.8. Appointment of Directors. Directors and Alternates shall be appointed by
225 the Member governing body to serve until their successors are appointed and qualified. Directors
226 shall be the chief administrative officer of the Member.
227
228 ARTICLE IV
229 BOARD OF DIRECTORS
230
231 Section 4.1. Governing Body. Metro-INET shall be governed by a Board of Directors
232 consisting of a Director and Alternate from each Member. At the organizational meeting and
233 annually thereafter, the Board shall elect an executive committee that may advise or act for the
234 Board as the Board may delegate to the executive committee as necessary, upon meetings duly
235 called, as provided in Article VIII.
236
237 Section 4.2. Appointment of Alternate Directors. Each Member shall appoint one
238 Alternate to the Director. The Alternate shall be entitled to attend all meetings of the Board and
239 may vote in the absence of the Director.
240
241 Section 4.3. No Proxy Voting. There shall be no voting by proxy. All votes must be cast
242 in person at Board meetings by the Director or Alternate, unless the meeting is duly conducted in
243 accordance with Minnesota Statutes, Sections 13D.02 (interactive TV) or 13D.021 (telephone or
244 other electronic means allowed if health pandemic or emergency).
245
246 Section 4.4. Notice of Change of Director or Alternate Director. When the Member
247 changes its designated Director or Alternate the Member shall provide written notice to Metro-
248 INET with the name, email address and mailing address of the person so appointed.
249
250 Section 4.5. Compensation of Directors and Alternate Directors. Directors and
251 Alternates shall serve without compensation from Metro-INET, but it shall not prevent a Member
252 from providing compensation for its Director or Alternate if such compensation is lawfully
253 authorized by such Member.
254
255 Section 4.6. Number of Votes Held by Directors. Unless otherwise expressly provided
256 herein, each Director shall have the number of votes equivalent to the Member's share of Metro-
257 INET's annual budget, as established by the Board and calculated as follows: Each Member's
258 percentage share of Metro-INET's annual budget shall be determined by Member use of Metro-
259 INET IT Services. Said Member share shall be rounded up to the nearest whole number, and that
260 number shall be the Member's total number of votes in any vote of the Board. Members shall have
261 at least one vote. The number of votes for initial Members, and the total votes of the Directors for
262 the initial Board, shall be as set forth in the attached Exhibit A, and is subject to change annually
263 with the addition or subtraction of Members. The number of votes for each Director shall be
264 recalculated annually upon the adoption by the Board of the next fiscal year budget. Upon the
265 addition of a new Member, the Board shall estimate the new Member's share of Metro-INET's
266 annual budget for the period prior to adoption of the succeeding year's budget and assign the
267 proportionate number of votes to the new Member for the remainder of that fiscal year. The number
268 of votes of existing Members shall not change during the year that new Member or Members join
269 Metro-INET.
270 Section 4.7. Quorum. The presence of at least ten (10) Directors of Members in good
271 standing at a regular or special meeting shall constitute a quorum of the Board allowing it to
272 transact business, provided that the ten Directors hold at least a majority of the total Member votes.
273
274 Section 4.8. Motions. A majority of the Member vote totals represented by those Directors
275 present at a meeting is required to pass all motions, unless a greater majority is provided in this
276 JPA.
277
278 Section 4.9. Suspension of Vote. A Director, or Alternate shall not be eligible to vote
279 during the time the Member they represent has been notified by Metro-INET that it is in default
280 on any required assessment, contract or other contribution to Metro-INET or regarding security
281 breaches or other acts deemed by the Board to materially impair the quality of IT Services provided
282 by Metro-INET. During the existence of such default, the vote(s) of such Member shall not be
283 counted for the purposes of a meeting quorum or majority on a Board meeting vote. If a Member
284 remains in default for a period of more than forty-five (45) days after written notice on failure to
285 pay any billing from Metro-INET or notice of other default referenced above, the Board may act
286 to terminate the Member from Metro-INET by a majority vote of the Board at a regular meeting
287 or special meeting called for that purpose.
288
289 Section 4.10. Bylaws. At the Metro-INET organizational meeting the Board shall adopt
290 bylaws governing its procedures, including but not limited to, the time, place and frequency of its
291 regular meetings or procedures and voting majorities required for certain votes. Such bylaws may
292 be amended from time to time pursuant to Section 4.8 of this JPA.
293
294 Section 4.11. Remuneration of Director or Alternate Expenses. The Board shall have no
295 obligation to pay remuneration of Director or Alternate expenses, which shall be subject to the policies of
296 Member appointing them. The Board may, however, in its sole discretion, pay the reasonable and
297 necessary expenses of officers, Directors and Alternates incurred in connection with special duties
298 they undertake on behalf of Metro-INET, but such reimbursement shall not include the expenses
299 incurred solely for attending meetings of Metro-INET within the seven -county Twin Cities
300 metropolitan area.
301
302
303 Section 4.12. Removal of Directors. Any Director or Alternate shall be subject to removal
304 by the governing body of the Member.
305
306 Section 4.13. Director Vacancies. A vacancy on the Board shall be promptly filled by the
307 governing body of the Member whose position on the Board is vacant.
308
309 ARTICLE V
310 MEETINGS AND OFFICERS
311
312 Section 5.1. Special Meetings. Special meetings of the Board may be called: (a) by the
313 chair; (b) by the executive committee; or (c) upon the written request of a majority of the Directors.
314 Subject to an emergency exception, as defined by statute, at least three (3) days' written notice of
2
315 special meetings shall be published and given to all Directors and Alternates. Such notice shall
316 include the agenda for the special meeting and the time, date and location of the meeting.
317
318 Section 5.2. Regular Meetings. The specific date, time and location of regular meetings
319 of the Board shall be determined by the Board as provided in the Bylaws. The Board shall be
320 required to meet at least four (4) times a year. Its regular meetings shall be held on the dates and
321 at times of each January, April, July and October as determined by the Board at the October
322 meeting and duly published to establish the four regular meetings.
323
324 Section 5.3. Notice of Regular Meetings. Notice of regular meetings of the Board shall
325 be given to the Directors and Alternates by the secretary at least fifteen (15) days in advance of
326 the meeting and the agenda for such meetings shall accompany the notice. However, business at
327 regular meetings of the Board need not be limited to matters set forth in the agenda.
328
329 Section 5.4. Public Meetings. Meetings of the Board and of the executive committee shall
330 be considered "public" meetings. Notices, agendas, and schedules of such meetings shall be given,
331 maintained and distributed pursuant to the Open Meeting Law, Minnesota Statutes, Section
332 13D.01, et seq.
333
334 Section 5.5. Officers. The officers of the Board shall consist of the chair, vice -chair,
335 secretary and two (2) officers -at -large, who shall be elected by the Directors at the initial meeting
336 of the Board. The chair and vice -chair shall be elected to three-year (3) terms, commencing at the
337 initial meeting of the Board and every three (3) years thereafter. The secretary shall be elected to
338 a two-year (2) term, commencing at the initial meeting of the Board, and shall be elected to three-
339 year (3) terms following the completion of the initial term every three (3) years thereafter. The
340 officers -at -large shall be elected to a one-year (1) term, commencing at the initial meeting of the
341 Board, and shall be elected to three-year (3) terms following the completion of the initial term
342 every three (3) years thereafter. The intent of the election of officers is to ultimately establish three-
343 year (3), staggered terms of officers with the chair and vice -chair being elected in the same year.
344 Other than the initial meeting of the Board, new officers shall take office at the adjournment of the
345 meeting of the Board at which they are elected.
346
347 Section 5.6. Chair and Vice Chair. The chair shall preside at all meetings of the Board
348 and the executive committee. The vice -chair shall act as chair in the absence of the chair.
349
350 Section 5.7. Secretary. The secretary shall be responsible for keeping a record of all of the
351 proceedings of the Board and the executive committee.
352
353 Section 5.8. Officer Vacancies. A vacancy shall immediately occur in the office of any
354 officer upon his or her resignation, death or upon ceasing to be an employee of the Member. Upon
355 a vacancy occurring in any office, the Alternate shall serve until the Member appoints a new
356 Director.
357
5
ARTICLE VI
POWERS AND DUTIES OF THE BOARD
Section 6.1. Powers and Duties. The powers and duties of the Board shall include the
powers set forth in this Article.
Section 6.2. General Purpose. The Board shall take such action as it deems necessary and
appropriate to accomplish the general purposes of the organization including, but not limited to,
the establishment of data processing and information systems, engaging in the development and
implementation of the necessary programs therefor, acquiring any necessary site, purchasing any
necessary supplies, equipment and machinery, employing any necessary personnel and operating
and maintaining any systems for the handling of data processing and management information for
the Members and for others. Any of the foregoing activities, or any other activities authorized by
the JPA, may be accomplished by entering into contracts, leases or other agreements with others,
whenever the Board shall deem this to be advisable.
Section 6.3. Governance. The Board shall have full supervisory control and management
of the affairs of Metro-INET including the power to make contracts as it deems necessary to make
effective any power to be exercised by Metro-INET pursuant to this JPA; to provide for the
prosecution and defense or other participation in actions or proceedings at law in which it may
have an interest; to employ such persons as it deems necessary to accomplish its duties and powers
on a full-time, part-time or consulting basis; to conduct such research and investigation as it deems
necessary on any matter related to or affecting the general purposes of the organization; to acquire,
hold and dispose of property both real and personal as the Board deems necessary; and to contract
for space, materials, supplies and personnel with a Member or Members or with others.
Section 6.4. Membership Dues. The Board may establish and collect membership dues.
Section 6.5. Service Charges. The Board may establish and collect charges for its services
to Members and to others.
Section 6.6. Gifts, Loans and Grants. The Board may accept gifts, apply for and use
grants or loans of money or other property from the state, or any other governmental units or
organizations and may enter into agreements required in connection therewith and may hold, use
and dispose of such moneys or property in accordance with the terms of the gift, grant, loan or
agreement relating thereto.
Section 6.7. Annual Audit. The Board shall cause an annual independent audit of the
books to be made and shall make an annual financial accounting and report in writing to the
Members. Its books and records shall be available for and open to examination by its Members at
all reasonable times.
Section 6.8. Annual Budget. The Board shall establish the annual budget for the
organization as provided in this JPA.
0
403 Section 6.9. Delegation to Executive Committee. The Board may delegate authority to
404 the executive committee of the Board, between Board meetings. Such delegation of authority shall
405 be by resolution of the Board and may be conditioned in such manner as the Board may determine.
406
407 Section 6.10. Accumulation and Maintenance of Capital. The Board may accumulate
408 and maintain reasonable working capital reserves and may invest and reinvest funds not currently
409 needed for the purposes of the organization. Such investment and reinvestment shall be in
410 accordance with and subject to the laws applicable to the investment of city funds.
411
412 Section 6.11. Data, Data Processing and Management Information Systems. The
413 Board shall make Metro-INET data processing and management information systems available to
414 its Members, subject to reasonable charges for the development and processing thereof. Metro-
415 INET shall not own Member Data, which shall be returned to the Member upon its withdrawal
416 made pursuant to this JPA or upon dissolution.
417
418 Section 6.12. PERA. The Board may provide for any of its employees to be members of
419 the Public Employees Retirement Association and may make any required employer contributions
420 to that organization and any other employer contributions which municipalities are authorized or
421 required by law to make.
422
423 Section 6.13. Necessary and Incidental Powers. The Board may exercise any other power
424 necessary and incidental to the implementation of its aforementioned powers and duties.
425
426 ARTICLE VII
427 FISCAL AND OPERATIONAL SERVICES; EXECUTIVE DIRECTOR
428
429 Section 7.1. Fiscal and Operations Agent. The Board shall designate a Member to serve
430 as the fiscal and operations agent of Metro-INET ("Fiscal Agent"). The Fiscal Agent shall provide
431 services as set forth in the JPA and on additional matters as may be determined by the Board
432 through authorization for services by contract with Metro-INET. The Fiscal Agent shall be
433 responsible for management of all of Metro-INET's funds, for the keeping and storing of Metro-
434 INET's financial records, recommending to the Board and maintaining adequate insurance
435 coverage of Metro-INET consistent with municipal liability limitations under Minnesota law, and
436 to provide for the annual financial audit and accounting of all Metro-INET related activities. The
437 Fiscal Agent shall be responsible for collecting and preserving all Metro-INET records and data
438 pursuant to the requirements of the Minnesota Government Data Practices Act, Minnesota
439 Statutes, Chapter 13. The Fiscal Agent shall post a fidelity bond or other insurance against loss of
440 organization funds in an amount approved by the Board, at the expense of Metro-INET.
441
442 Section 7.2. Executive Director. The Board shall hire an executive director to be
443 responsible for the management of the day-to-day operations of Metro-INET, executing the policy
444 directives of the Board, including, the power to implement contracts authorized by the Board, the
445 prosecution and defense or other participation in actions or proceedings in law; to employ
446 personnel or retain as consultants such persons as he or she may deem necessary to carry out
447 Metro-INET functions; to conduct such research and investigation as necessary on any matter
448 related to or affecting the general purposes of Metro-INET; to manage real and personal property
7
449 acquired by Metro-INET; and to investigate, advise the Board regarding contracts for space,
450 materials, supplies and personnel either with a Member or Members or with third parties and
451 coordinating with Members for the implementation of internet connection, system maintenance
452 and data processing. The executive director shall prepare a report to the Board regarding the
453 operations of Metro-INET for each quarterly and annual meeting of the Board.
454
455 Section 7.3. Term of Executive Director. The executive director shall serve for an
456 indefinite period as defined by the contract, which may be terminated and the director removed by
457 a vote of a two-thirds majority of the total votes of the Board.
458
459 ARTICLE VIII
460 EXECUTIVE COMMITTEE
461
462 Section 8.1. Membership of Executive Committee. The Board shall establish an
463 executive committee consisting of five (5) voting members. Its members shall consist of the five
464 (5) officers of the Board as defined in Article V, Section 5.5. The Fiscal Agent and Executive
465 Director shall serve as ex officio members of the executive committee in an advisory and non-
466 voting capacity.
467
468 Section 8.2. Bylaws of Executive Committee. The executive committee may adopt
469 bylaws governing its own procedures, which shall be subject to this JPA, the bylaws of the Board,
470 and any resolutions or other directives of the Board.
471 Section 8.3. Quorum. Three (3) members of the executive committee shall constitute a
472 quorum and a majority of the executive committee members present at a meeting where a quorum
473 exists may act, notwithstanding the number of votes held by each member in accordance with
474 Article IV, Section 4.6.
475 Section 8.4. Regular Meetings. The specific date, time and location of regular meetings
476 of the executive committee shall be determined by the executive committee. The executive
477 committee shall meet at least four (4) times a year. Notice of regular meetings of the executive
478 committee shall be given to the members of the executive committee and the executive director at
479 least seven (7) days in advance and the agenda for such meetings shall accompany the notice.
480 Section 8.5. Special Meetings. Special meetings of the executive committee may be called
481 by the chair or upon the call of any two other members of the executive committee. The date, time
482 and location of the special meeting shall be fixed by the person or persons calling it. At least three
483 (3) days advance written notice of such special meeting shall be given to all members of the
484 executive committee by the person or persons calling the meeting.
485
486 Section 8.6. Notice of Meetings. Pursuant to the Open Meeting Law, all meetings of the
487 executive committee shall be noticed and published at least three (3) days prior to the meeting.
488
489 Section 8.7. Duties and Responsibilities. The executive committee shall have the
490 following duties and responsibilities: (a) to exercise the powers and perform the duties delegated
491 to it by the Board and subject to such conditions and limitations as may be imposed by the Board;
492 (b) to cause to be prepared a proposed annual budget each year which shall be submitted to the
Board at least thirty (30) days before the annual meeting for the Board's review and ratification;
and (c) to present a full report of its activities at each regular meeting of the Board.
Section 8.8. Preparation and Modification of Charges. The executive committee shall
have the responsibility to prepare and modify charges for the use of the programs and facilities of
Metro-INET, both as to Members and non-members, subject to Board approval.
ARTICLE IX
FINANCIAL MATTERS
Section 9.1. Fiscal Year. The fiscal year of Metro-INET shall be the calendar year.
Section 9.2. Adoption of Annual Budget. The annual budget of Metro-INET must be
adopted in the following manner:
(a) prior to May 1 the Board will supply each member with a proposed preliminary
budget for the coming fiscal year;
(b) prior to the meeting of the Board in July the Board will supply each Member with
a proposed budget adjusted for withdrawal notifications received pursuant to
Article XI;
(c) the annual budget for the coming fiscal year shall be adopted at the July Board
meeting.
Promptly after adoption of the budget, the Board must mail copies of the budget to the
chief administrative officer of each Member. Upon adoption of the budget each Member is
obligated to Metro-INET for the budgeted revenues and cost sharing charges fixed by the Board
for the ensuing fiscal year in accordance with this Article.
Section 9.3. Cost Sharing Charges. The Board shall have authority to fix cost sharing
charges for all Members in an amount sufficient to provide the funds required by the budgets of
the organization. The Board shall notify the chief administrative officer of each Member of the
amounts of such charges, on or before May 1 of each year. The Board shall prepare, and may
amend, a document setting forth the cost sharing charges and policies for Members and rates for
services provided to non-members. Such document(s) and policies shall be made available to
Members for review and comment upon request.
Section 9.4. Invoices to Members. Invoices for all charges shall be sent to the Members
by the Fiscal Agent and shall be due when rendered. Any Member whose charges have not been
paid within forty-five (45) days after the date of the invoice may be declared in default by the
Board or executive committee and shall not be entitled to further voting privileges nor to have its
Director hold any office nor to use any Metro-INET facilities or programs until such time as the
default is cured and Metro-INET has been paid in full. Additionally, in the event that such charges
have not been paid within forty-five (45) days of the date of the invoice, and such default remains
uncured after a reasonable time following notice to cure, the membership of such Member may be
0
539 terminated by a majority vote of the Board. In the event of a dispute between the Member and the
540 Board as to the amount which is due and payable, the Member shall nevertheless make such
541 payment in order to preserve its status as a Member, but such payment may be made under protest
542 and without prejudice with respect to the Member's right to dispute the amount of the charge and
543 to pursue any legal remedies available to it.
544
545 Section 9.5. Classification of Cost Sharing Charges. The charges to the Members of
546 Metro-INET shall be divided, for cost sharing purposes, into three different classes, as further
547 described in Attachment A to this JPA and incorporated herein:
548 (a) Core Services ("Class I Charges"). Class I Charges shall cover all of Metro-
549 INET's general administrative and operational expenses for core services in having
550 a member participate as a domain member of Metro-INET. Core services are
551 generally defined as services provided by Metro-INET that provides IT support to
552 the Member and its employees to conduct the Member's business. These core
553 services may change over time upon Board approval based on different needs of
554 Members. Changes in the delivery of Class 1 Charges shall be paid by each Member
555 as fixed monthly, quarterly or annual membership dues, as determined by the
556 Board. The amount of Class 1 Charges required to be paid by each Member shall
557 be determined annually by the executive committee, upon approval by the Board.
558 Class 1 Charges shall be prorated to new Members and not retroactively applied to
559 them.
560 (b) Supplemental Services ("Class 2 Charges"). Class 2 Charges shall cover the costs
561 of design and development of computer programs and systems and other capital
562 costs for services requested by the Member. Supplemental services are generally
563 defined as services provided by Metro-INET at the request of the Member to meet
564 its specific needs. These supplemental services may change over time upon Board
565 approval based on different needs of Members and changes in the delivery of such
566 services. Class 2 Charges shall be paid by each Member as fixed monthly, quarterly
567 or annual membership dues, as determined by the Board. The amount of Class 2
568 Charges required to be paid by each Member shall be determined annually by the
569 executive committee, upon approval by the Board. Class 2 Charges shall not be
570 retroactively applied to new Members.
571 (c) Necessary Additional Charges ("Class 3 Charges"). Class 3 Charges shall cover
572 the costs of system operation and maintenance in serving non-members, on an "as
573 requested" basis as determined by the Board when it deems such charges necessary.
574 The amount of such charges that are applicable to each non-member shall be
575 determined by the Board. The amount of the charges shall cover all costs incurred
576 by Metro-INET in providing these services to the non-member. The Board shall
577 have authority to negotiate and enter into contracts with non-members receiving
578 Class 3 Charges.
579 Section 9.6. Special Financial Assistance from Members. It is anticipated that certain
580 Members may be in a position to extend special financial assistance to Metro-INET in the form of
581 grants, or other in -kind payments including use of facilities or other infrastructure deemed
582 beneficial to Metro-INET. The Board shall credit any such in -kind payment against any charges
10
583 which the granting Member would otherwise have to pay. The Board may also enter into an
584 agreement, as a condition to any such grant, that it will credit all or a portion of such grant towards
585 charges which have been made or in the future may be made against one or more specified
586 Members.
587
588 Section 9.7. Expenditures. Board funds may be expended by the Board in accordance
589 with procedures established by law for the expenditure of funds by cities. Orders, checks, drafts
590 and other legal instruments shall be signed by the chair or vice -chair and countersigned by the
591 secretary or such other person as shall be designated by the Board.
592
593 Section 9.8. Contracts. Contracts shall be let and purchases shall be made in accordance
594 with the legal requirements applicable to contracts and purchases by Minnesota cities.
595
596 ARTICLE X
597 WITHDRAWAL
598
599 Section 10.1. Notice of Withdrawal. Any Member may at any time prior to June 1 of a
600 given year, give written notice of withdrawal from Metro-INET. Written notice of withdrawal
601 submitted prior to June 1 shall be a timely withdrawal and the Member shall not be responsible for
602 its share of the next year's budget not already made the obligation of the Member by a prior, multi-
603 year budget commitment approved by the Board. The withdrawing Member's financial obligation
604 prior to withdrawal upon timely notice will be based on the Charge 1, 2 and 3 Charges outstanding
605 for the remainder of the calendar year and additional years for which the Board committed Metro-
606 INET to such financial obligation while the Member was with Metro-INET as a Member. In such
607 case the Member shall be responsible for the net present value of its a pro rata share of such
608 commitment. Written notice of withdrawal after June 1, shall be untimely for purposes of
609 withdrawal prior to the next calendar year but shall serve as notice for withdrawal effective the
610 year following. A Member's nonpayment of charges as set forth herein or its failure to comply
611 with Metro-INET operational security requirements or other policy prescribed by the Board,
612 without cure after written notice and a reasonable time to cure, shall constitute the Member's notice
613 of withdrawal from Metro-INET as determined by the Board pursuant to Section 4.8 at a regular
614 or special meeting. All Member withdrawals shall take effect at the end of the applicable fiscal
615 year, unless otherwise provided by the Board.
616
617 Section 10.2. Claim to Assets upon Withdrawal. A Member's withdrawal from Metro-
618 INET at a time when such withdrawal does not result in dissolution of the organization shall forfeit
619 the Member's claim to any assets of the organization except that it shall have access to any
620 software developed for its use while it was a Member in accordance with and subject to the
621 provisions of Article XIII, Section 13.5(b).
622
623 Section 10.3. Financial Obligations upon Withdrawal. Upon withdrawal the Member
624 shall continue to be responsible (1) for all of its prorated share of any unpaid Class 2 Charges; (2)
625 for its share of Class 1 Charges to the effective date of withdrawal; (3) for its share of any Class 3
626 Charges to the effective date of withdrawal; and (4) for any contractual obligations it has separately
627 incurred with Metro-INET.
628
11
Section 10.4. Financial Obligations prior to Withdrawal. A Member who has not given
notice of withdrawal on or before June 1 of a given year is obligated for the budgeted revenues
and the cost sharing charges fixed by the Board for the ensuing fiscal year in accordance with
Article IX.
ARTICLE XI
ASSOCIATES
Section 11.1. Associates. It is understood that certain LGUs may desire to enter into a
contractual arrangement with Metro-INET for limited IT Services. Such LGUs may affiliate with
Metro-INET as "Associates."
Section 11.2. Admission of Associates. An LGU desiring to become an Associate may do
so in the same manner as is applicable to becoming a Member, except as otherwise provided in
this Article.
Section 11.3. Confirmation of Associate Status. At the time of joining Metro-INET as
an Associate, the LGU shall indicate in writing that it is not joining as a Member but as an
Associate.
Section 11.4. Appointment of Director and Alternate Director. An Associate may
appoint a Director and an Alternate Director to the Board but such Director (or Alternate) shall be
without voting power, shall not be eligible to serve as an officer and shall not be counted for
quorum purposes.
Section 11.5. Charges. The Board shall establish the charges to be paid by Associates and
for that purpose it may classify Associates in accordance with their varying circumstances.
Section 11.6. Application to Become a Member. An Associate may apply for
membership status and become a Member upon the requisite vote as required in Article III, Section
3.5.
Section 11.7. Notice of Withdrawal as Associate. An Associate may discontinue its
association with Metro-INET at any time by giving written notice of withdrawal to the secretary.
Withdrawal shall not relieve such withdrawing Associate from its obligation to pay any charges
which the Associate has incurred up to the time of withdrawal.
ARTICLE XII
DISSOLUTION
Section 12.1. Dissolution. Metro-INET shall be dissolved whenever: (1) the total number
of remaining Members is less than five; or (2) by two-thirds of the votes represented by all
Members of the Board.
12
673 Section 12.2. Effectuation of Dissolution. In the event of dissolution, the Board shall
674 determine the measures necessary to effectuate the dissolution and shall provide for the taking of
675 such measures as promptly as circumstances permit and subject to the provisions of this JPA.
676
677 Section 12.3. Distribution of Assets and Payment of Outstanding Obligations. Upon
678 dissolution, the remaining assets of Metro-INET and payment of all of its outstanding obligations,
679 the remaining assets of Metro-INET shall be distributed among the then existing Members in
680 proportion to their contributions, as determined by the Board.
681
682 Section 12.4. Allocation of Deficit. If, upon dissolution, there is an organizational deficit,
683 such deficit shall be charged to and paid by the Members on a pro rata basis, based upon the Class
684 1 and 2 Charges incurred by such Members during the two years preceding the event which gave
685 rise to the dissolution.
686
687 Section 12.5. Distribution of Computer Software. In the event of dissolution the
688 following provisions shall govern the distribution of computer software owned by or licensed to
689 Metro-INET:
690
691 (a) All such software shall be an asset of Metro-INET.
692
693 (b) A Member or former Member may use (but may not authorize reuse by others) any
694 software developed during its membership upon (1) paying any unpaid sums due
695 Metro-INET; (2) paying the costs of taking such software; and (3) complying with
696 reasonable rules and regulations of the Board relating to the taking and use of such
697 software. Such rules and regulations may include a reasonable time within which
698 such software must be taken by any Member or former Member desiring to do so.
699
700 ARTICLE XIII
701 INDEMNIFICATION
702
703 Section 13.1. Cooperative Activity of Single Governmental Unit. Metro-INET shall be
704 considered a separate and distinct public entity to which the Members have transferred all
705 responsibility and control for actions taken pursuant to this JPA. To the fullest extent permitted by
706 law, actions by the Members pursuant to this JPA are intended to be and shall be construed as a
707 "cooperative activity" and it is the intent of the Members that they shall be deemed a "single
708 governmental unit" for the purposes of liability, as set forth in Minnesota Statutes, Section 471.59,
709 subdivision la (a); provided further that for purposes of that statute, each Member expressly
710 declines responsibility for the acts or omissions of the other party. The Members are not liable for
711 the acts or omissions of the other Members except to the extent to which they have agreed in
712 writing to be responsible.
713 Section 13.2. Indemnification. Metro-INET shall defend, indemnify and hold harmless
714 the Members against all claims, losses, liabilities, suits, judgments, costs and expenses arising out
715 of action or inaction of the Board, its Directors or Alternates, the Fiscal Agent, the executive
716 director and other employees or agents of Metro-INET pursuant to this JPA. Metro-INET shall
717 defend and indemnify the employees of any Member acting pursuant to the JPA except for any act
718 or omission for which the Member's employee is guilty of malfeasance, willful neglect of duty or
13
719 bad faith. A Member shall defend, indemnity and hold harmless Metro-INET against all claims,
720 losses, liabilities, suits, judgments, costs, and expenses arising out of action or inaction of the
721 Member regarding the Member's Data. This JPA to defend and indemnify does not constitute a
722 waiver by Metro-INET or any Member of the limitations on liability provided by Minnesota
723 Statutes, Chapter 466.
724 ARTICLE XIV
725 AMENDMENT
726
727 Section 14.1. Amendment of JPA. This JPA sets forth all understandings of the Members.
728 All prior agreements, understandings, representations whether consistent or inconsistent, verbal or
729 written, concerning this JPA, are merged into and superseded by this written JPA. No modification
730 or amendment to the JPA shall be binding unless all Members agree in writing to the proposed
731 change or amendment.
732 ARTICLE XV
733 MISCELLANEOUS
734
735 Section 15.1. Data Practices. The Members agree to comply with the Minnesota
736 Government Data Practices Act, Minnesota Statutes, Chapter 13, as it applies to all data created,
737 collected, received, stored, used, maintained or disseminated by Metro-INET. If a Member
738 receives a request to release the data referred to in this section, it must immediately notify the
739 executive director. The executive director will give the Member who has received the data request
740 instructions concerning the release of the data to the requester before the data is released.
741 Section 15.2. Audit. The books, records and documents relevant to this JPA are subject to
742 audit by the Members and the State of Minnesota at reasonable times upon written notice.
743 Section 15.3. Counterparts. This JPA may be executed simultaneously in two or more
744 counterparts, each of which will be deemed an original, but all of which together will constitute
745 one and the same instrument.
746 Section 15.4. Headings. The subject headings of the sections and subsections of the JPA
747 are included for purposes of convenience only, and shall not affect the construction of
748 interpretation of any of its provisions.
749 Section 15.5. Severability. In case any one or more of the provisions of this JPA shall be
750 invalid, illegal, or unenforceable in any respect, the validity, legality and enforceability of the
751 remaining provisions contained in this JPA will not in any way be affected or impaired thereby.
752 Section 15.6. Applicable Law. This JPA shall be governed by and construed in accordance
753 with the laws of the State of Minnesota. Any disputes, controversies, or claims arising out of this
754 JPA shall be heard in Minnesota state district or courts with the venue being in Ramsey County,
755 and the Members waive any objection to the jurisdiction of these courts, whether based on
756 convenience or otherwise.
14
757 ARTICLE XVI
758 DURATION
759
760 Section 16.1. Term. This JPA shall continue in effect indefinitely until terminated in
761 accordance with its terms.
762
15
763
764
765
766
767
768
769
770
771
772
773
774
775
776
777
778
779
780
781
IN WITNESS WHEREOF, the undersigned local governmental unit has caused this JPA
to be signed and delivered on its behalf.
(Name of LGU)
By:
Its:
By:
Its:
Dated: , 20
16
MOU-N-DitSVIEW
of Mounds View Staff R
To:
From:
Item Title/Subject:
Item No: O8F
Meeting Date: December 14, 2020
Type of Business: Consent Agenda
City Administrator Review:
Honorable Mayor and City Council
Nyle Zikmund, City Administrator
Resolution 9357, Amendment to 2021 City of Mounds View
Fee Schedule
Introduction:
Staff reviews the Mounds View fee schedule on an annual basis to keep pricing and fees
current. The City Council approved the 2021 fee scheduled on November 9, 2020. The
Community Development Department has requested another revision.
Discussion:
The City Council, at their December 7th work session reviewed the following amendment
to the fee schedule:
V. LICENSES (All Licenses are Subject to 20% Late Fee)
Rental DwelIive (Chanter 10121
,Administrative Fee {Multi -Family Dwelling}
530 {active license with ro ren-e•s i
Single -Family Dwelling
5144 per year
New Single Family Renial
5144 per year plus ccn,-eraion fee
Multi -Family Rental
5100 plus S25 per unit per year
Renev:al Late Fee
10% of license fee [minimum v1 CC;
License Fee Discount. Certification Level C
20% fee reduction
License Fee Discount. Certification Level E.
33% fee reduction
License Fee Discount. Certification Level .A
50% fee reduction
Transfer of License
5100 per building
5375 in addition to annual license fee.
5100 if owner presents proof of participation in an applicaDle education o•
hires a man age inenl company far ai least a year
961mido n nc 19WR nA b. Nnnnr45# EFdity a
Conversion Fee (conversion from un-
licensed rental io icensed rental, if 3 or
fewer units in one building). Buildings
owned by Nonprofits are exempt from
Conversion Fee.
Recommendation: Staff recommends approval of Resolution 9357, a resolution
approving an amendment to the 2021 Fee Schedule.
Respectfully submitted,
Nyle Zikmund
City Administrator
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION NO. 9357
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING AN AMENDMENT TO THE
CITY OF MOUNDS VIEW 2021 FEE SCHEDULE
WHEREAS, annual revisions and updates to the City of Mounds View Fee
Schedule are necessary; and
WHEREAS, the City Council has approved those revisions by approving the 2021
Fee Schedule (Resolution 9336) on November 9, 2020; and
WHEREAS, the Community Development Department has requested another
revision as follows:
V. LICENSES (All Licenses are Subject to 20%Late Fee)
Rental Dwelline (Chanter 10121
Ac m ristrative Fee (Multi -Family dwelling)
S30 (active license with no renlers)
Single -=artily Dwelling
G1C3 3er':ear
Net: Sin;le Family Rental
: 1 CC per -ear I:1.15 ccr-ersion fee
Mull-Fa,ltil'y Rental
:1CG 3LS _« I)e•t lr l:•e' ear
Rere.:al Late Fee
1C°c C` I canna fee I min rr 'n 31 CC;
Limerse Fee Cis-,j:lnt. Certi{cai or I -a-,el C
2C`.� fee ec-1•=[ion
License Fee Cisce.lnt. Celli' cat or. -e',el E.
3v5c fee 'ec.lction
License Fee Discount. Certification Level �1
cCS-� fee ec-lotion
Transfer of License
= 1 CC oer o.l Icl ng
reRye%on Gee (c�..,.ia G,...�i�� n.,.en�....
oItli o.,...@#y ...that hRE
C:omersion Fee fconuersicn from un-
5 1' acd tim tc ar 1.Ia I Cel'Se fee.
5I C� f c.%:reI_•resants o•oaf of pallidpation in an applicable education or
hies a r'ala•geren7 xinoan'y for A least a year
licensed rental to licensed rental, it 3 or
fewer units in one building). Buildings
ovmed by Nonprofits are exempt from
Conversion Fee.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Mounds View does hereby approve the amendment shown above to the 2021 Fee
schedule.
Adopted this 14t" day of December 2020.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(SEAL)
The Mounds View Vision
A Thriving Desirable Community
MOUNDS VIEW
of Mounds View Staff R
Item No: 08C
Meeting Date: December 14, 2020
Type of Business: Council Business
Administrator Review:
To: Honorable Mayor and City Council
From: Nyle Zikmund, City Administrator
Item Title/Subject: Resolution 9358, Approving the 2021 City Council Meeting,
Council/Staff Retreats, and the Town Hall Meeting Dates
Introduction
The City Council approves a Council meeting schedule annually in December.
Discussion
Based on the Council's historical schedule of conducting work sessions on the first Monday of
each month and regular Council meeting on the second and fourth Mondays of each month,
attached is a proposed list of meeting dates for 2021 (Exhibit A). Also included are EDA meetings
which are typically held just prior to the regular Council meetings.
The following legal holidays fall on dates that would otherwise be considered meeting dates:
September 6t" (Labor Day) is a Work Session and May 24t" (Memorial Day) is a regular Council
Meeting. Staff is proposing Tuesday, September 71" for the Work Session and Tuesday, May
25t" for the regular Council meeting.
There will also be a special Council meeting on January 4, 2021 prior to the work session for
selecting the acting Mayor, Treasurer and the Official Newspaper and Depositories; for
appointing City Council Members and City Staff as Representatives for City Commissions and
other Organizations; and for any other business the council deems appropriate for the special
meeting.
With regard to the town hall meeting, it has been scheduled for Monday, . Staff
recommends again that the town hall meeting be located at Mounds View City Hall starting at
6:00 p.m. if indeed it is not cancel due to Covid 19.
Strategic Plan Strategy/Goal: N/A
Financial Impact: None
Recommendation: Please advise Staff as to which dates you desire for the Council/Staff
retreats. Staff will add the dates to Exhibit A of Resolution following the meeting. Please
also let Staff know if the suggested meeting dates for meetings that fall on a holiday (as shown
in Exhibit A) are acceptable.
Respectfully submitted,
Nyle Zikmund
City Administrator
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION NO. 9358
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
SETTING AND APPROVING THE 2021 CITY COUNCIL MEETING, COUNCIL/STAFF
RETREAT AND TOWN HALL MEETING DATES
WHEREAS, the City's Charter states that the City Council shall meet regularly at
least twice monthly as they may designate by ordinance; and
WHEREAS, the Mounds View City Code states that regular meetings of the City
Council shall be held on the second and fourth Mondays of every month; and
WHEREAS, EDA meetings are traditionally held on the same days as the City
Council just prior to the regular Council meetings on the second and fourth Mondays of
the month; and
WHEREAS, the City Council has traditionally scheduled Work Sessions on the
first Monday of the month; and
WHEREAS, in accordance with City Code, these meeting dates have been
scheduled as shown in Exhibit A; and
WHEREAS, the Mounds View City Council has scheduled the 2021 Council/
Staff Retreats and 2021 Town Hall Meeting as shown in Exhibit A.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
does hereby establish the official City of Mounds View City Council meeting calendar for
2021 as shown in Exhibit A.
Adopted this 14t" day of December 2020.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(SEAL)
The Mounds View Vision
A Thriving Desirable Community
EXHIBIT A
2021
(Meetings held on Monday unless otherwise noted)
WORK SESSIONS
COUNCIL MEETINGS
EDA MEETINGS
January 4
January 4 (Special)
January 11
January 11
January 25
January 25
February 1
February 8
February 8
February 22
February 22
March 1
March 8
March 8
March 22
March 22
April 5
April 12
April 12
April 26
April 26
May 3
May 10
May 10
May 25 (Tuesday)
May 25 (Tuesday)
June 7
June 14
June 14
June 28
June 28
July 6 (Tuesday)
July 12
July 12
July 26
July 26
August 2
August 9
August 9
August 23
August 23
September 7 (Tuesday)
September 13
September 13
September 27
September 27
October 4
October 11
October 11
October 25
October 25
November 1
November 8
November 8
November 22
November 22
December 6
December 13
December 13
December 27
December 27
Staff Council Retreat:
Staff/Council Retreat:
Staff/Council Retreat:
Town Hall Meeting:
— Team Building/Communication
— Budget
— Strategic Plan
The Mounds View Vision
A Thriving Desirable Community
THIS PAGE LEFT BLANK INTENTIONALLY