HomeMy WebLinkAboutAgenda Packets - 2020/12/14CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, December 14, 2020
6:30 p.m.
Virtual Meeting
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1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Mueller, Gunn, Hull, Meehlhause, Bergeron
4. APPROVAL OF AGENDA
5. CONSENT AGENDA
A. Approval of Minutes: November 23, 2020
December 7, 2020 TNT
B. Just and Correct Claims
C. Resolution 9355 Approving a Therapeutic Massage License Renewal for
Eric Rautio, Eric Roy Massage, 8373 Groveland Court
D. Resolution 9356 Approving the Recording Secretary Service Agreement
with Minute Maker Secretarial
E. Resolution 9351 Electing to Retain the Statutory Tort Limit on Liability for
the 2021 Insurance Policies
F. Resolution 9357, Approving Amendment to 2021 Fee Schedule
G. Resolution 9363 Authorizing Payoff and a Budget Adjustment to facilitate
retirement of the Energy Savings Program Capital Lease
H. Resolution 9368 Authorizing Partnership Agreement with NYFS for 2021
Calendar Year
6. PUBLIC COMMENT
Citizens may speak to issues not on tonight's agenda. Before speaking,
please give your full name and address for the minutes. Also, please limit
your comments to three minutes.
7. SPECIAL ORDER OF BUSINESS
8. COUNCIL BUSINESS
A. Public Hearing - 2021 Tax Levy and Budgets for All Funds
1. Resolution 9359 Adopting the 2021 Tax Levy
2. Resolution 9360 Approving the 2021 EDA Tax Levy
3. Resolution 9361 Adopting 2021 Municipal Budget
B. Resolution 9358 Approving the 2021 City Council Meeting, Council/Staff
Retreats, and the Town Hall Meeting Dates
C. Resolution 9364 Providing for the Sale of $6,140,000 General Obligation
Water Revenue Bonds, 2020A
D. Resolution 9354 Authorizing Severance for Public Works Maintenance
Worker Timothy Fredberg
E. Resolution 9352 Authorizing Severance for Police Officer Kirsten
Heineman
F. Resolution 9353 Authorizing the Extension of Sick Leave Balances for
Public Works Bargaining Unit for COVID Related Absences
G. Resolution 9362 Approving A Joint Powers Agreement for the
Establishment of the North East Metropolitan Area Municipal
Internetworking Collaborative, to be Known as "Metro-Inet"
H. Resolution 9365 Authorizing the Hire of Darryl Thibodeaux to Recreation
Coordinator
I. Resolution 9366 Authorizing the Hire of Leah Vandecar to Event
Manager/Recreation Coordinator
9. REPORTS
A. Reports of Mayor and Council
a. HR Committee —Administrator Review
B. Reports of Staff
a. Re -opening of Community Center — Don and Nyle
b. Parking Restriction Discussion — Nyle and Don
c. Officially cancel December 28, 2020 Council Meeting - Nyle
C. Reports of City Attorney
10. NEXT COUNCIL WORK SESSION: Monday, January 4, 2021 immediately
following Special Council Meeting
NEXT COUNCIL MEETING: Monday, January 4, 2021 Special Meeting
6:30 PM
11. ADJOURNMENT
I PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
2 CITY OF MOUNDS VIEW
3 RAMSEY COUNTY, MINNESOTA
4
5 Regular Meeting
6 November 23, 2020
7 Mounds View City Hall
8 2401 Mounds View Boulevard, Mounds View, MN 55112
9 6:44 P.M.
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1. MEETING IS CALLED TO ORDER
Mayor Mueller stated due to the COVID-19 pandemic this meeting would be held virtually.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Bergeron, Gunn, Hull, Meehlhause, Mueller
NOT PRESENT: None.
4. APPROVAL OF AGENDA
A. Monday, November 23, 2020, City Council Agenda.
Mayor Mueller requested the agenda be amended to have Item 8C indicate approving Resolution
9348.
MOTION/SECOND: Bergeron/Meehlhause. To Approve the Monday, November 23, 2020,
agenda as amended.
A roll call vote was taken.
Ayes — 5 Nays — 0 Motion carried.
5. CONSENT AGENDA
A. Approval of Minutes: November 9, 2020.
B. Just and Correct Claims.
C. Resolution 9343, Approving a Lease Agreement Renewal with Dippin
Chocolate, LLC, for Use of Kitchen Space in the Mounds View Community
Center.
D. Resolution 9346, Providing for the Sale of $6,140,000 General Obligation
Water Revenue Bonds, Series 2020A.
E. Resolution 9347, Authorizing the City to Enter Into a Credit Enhancement
Program Agreement with the Minnesota Public Facilities Authority.
F. Resolution 9349, Approving a Cost of Living Adjustment, Insurance
Contribution, and Insurance Opt -Out Payment Amounts for 2021.
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Mounds View City Council November 23, 2020
Regular Meeting Page 2
MOTION/SECOND: Meehlhause/Gunn. To Approve the Consent Agenda as presented.
A roll call vote was taken.
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10 None.
12 7.
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14 None.
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Ayes — 5
PUBLIC COMMENT
SPECIAL ORDER OF BUSINESS
16 8. COUNCIL BUSINESS
Nays — 0 Motion carried.
17 A. Resolution 9344, Approving Various Appointments to the City of Mounds
18 View's Boards, Commissions and Committees.
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20 City Administrator Zikmund requested the Council approve various appointments to the City of
21 Mound View's Boards, Commissions and Committees. He noted Commissioner Rundle recently
22 resigned via email from the Parks, Recreation, and Forestry Commission. He reviewed the
23 appointments in further detail with the Council and recommended approval.
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25 Public Works/Parks and Recreation Director Peterson explained the three applicants for the Park,
26 Recreation and Forestry Commission were in attendance. He noted the Commission would
27 recommend all three candidates.
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29 Community Development Director Sevald indicated the Planning Commission had three open
30 seats at the end of 2020. He reported two members reapplied and a third member of the community
31 applied. He noted staff received one additional application after the deadline.
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33 Mayor Mueller encouraged staff to reach out to the late applicant to reapply again next year.
34 Community Development Director Sevald stated he would reach out to this individual.
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36 Council Member Meehlhause explained Park, Recreation and Forestry Commissioner Gary
37 Rundle has one year left on his term. He asked if the Council had to decide who would fill this
38 one year term. City Attorney Riggs reported this was the case and requested the Council designate
39 one of the candidates for this specific seat.
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41 Kris Lillemo explained he would be willing to fill the one year term for the Park, Recreation and
42 Forestry Commission. Mayor Mueller thanked Mr. Lillemo for stepping forward.
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44 Gerald Arel addressed the Council and thanked them for their consideration. He stated he began
45 serving on the Park, Recreation and Forestry Commission in 2006. He explained he looked
46 forward to continuing his service with this Commission.
Mounds View City Council November 23, 2020
Regular Meeting Page 3
2 Laura Wake Wiesner stated she has lived in Mounds View for the past five years. She discussed
3 the importance of parks and recreation to the community. She noted she worked for the City of
4 St. Paul as the Senior Manager of Como Park and Conservatory. She stated she looked forward to
5 serving the community.
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7 Kris Lillemo explained he has lived in Mounds View for 14 years and grew up in Mounds View.
8 He noted he lives near Random Park. He stated he has used parks all his life and he looked forward
9 to serving the City on the Parks Commission.
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11 MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Resolution 9344,
12 Approving Various Appointments to the City of Mounds View's Boards, Commissions and
13 Committees as discussed.
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15 Council Member Meehlhause thanked Park Commissioner Gary Rundle for being willing to step
16 down to allow a new member of the community to serve.
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18 A roll call vote was taken.
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20 Ayes — 5 Nays — 0 Motion carried.
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22 B. Second Reading and Adoption of Ordinance 973, Amending Chapter 1130 of
23 the Mounds View Municipal Code Adopting Certain Rules of the Rice Creek
24 Watershed District Regarding Stormwater Management.
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26 City Administrator Zikmund requested the Council consider adopting an Ordinance that would
27 amend Chapter 1130 of Mounds View City Code adopting certain rules of the Rice Creek
28 Watershed District regarding stormwater management. He reported this item was reviewed in
29 detail two weeks ago by the Council and explained the City was proposing to take over the
30 permitting process for the watershed district. He explained the City has not received any feedback
31 or objections from the public regarding this Ordinance. Staff recommended approval of the
32 Ordinance.
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34 Mayor Mueller asked where the Ordinance summary would be published. City Administrator
35 Zikmund stated this would occur in the Shoreview Press.
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37 MOTION/SECOND: Hull/Gunn. To Waive the Second Reading and Adopt 973, Amending
38 Chapter 1130 of the Mounds View Municipal Code Adopting Certain Rules of the Rice Creek
39 Watershed District Regarding Stormwater Management.
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41 A roll call vote was taken.
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43 Ayes — 5 Nays — 0 Motion carried.
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45 C. Resolution 9348, Regarding the Administration of the Minnesota Wetland
46 Conservation Act.
Mounds View City Council November 23, 2020
Regular Meeting Page 4
2 Community Development Director Sevald requested the Council adopt a Resolution regarding the
3 administration of the Minnesota Wetland Conservation Act. He explained this action was being
4 taken as a direct result of Ordinance 973. He reported the City had to give notice to the Minnesota
5 Board of Water and Soil Resources of the City's intent to take over as the LGU as of January 1,
6 2021. He then discussed the steps that would be taken to review each application related to
7 administering the Minnesota Wetland Conservation Act.
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9 MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 9348,
10 Regarding the Administration of the Minnesota Wetland Conservation Act.
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12 A roll call vote was taken.
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14 Ayes — 5 Nays — 0 Motion carried.
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16 D. Resolution 9345, Approving Automobile Sales License Request from Richard
17 R. Herod, III, Rydell Auto Outlet and Garage, LLC (DBA The Bear Lot) at
18 2375 Mounds View Boulevard.
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20 City Administrator Zikmund requested the Council consider approving an automobile sales license
21 request from Richard R. Herod, III with Rydell Auto Outlet and Garage for the property at 2375
22 Mounds View Boulevard. He explained City Ordinance requires official Council action whenever
23 the ownership changes for auto dealerships. He noted Mr. Herod was not new to the community
24 but rather the dealership was moving from three owners to one. Staff commented further on the
25 request and recommended approval.
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Richard Herod, III, Rydell Auto Outlet and Garage (The Bear Lot), introduced himself to the
Council and discussed the long history he had with car sales. He noted he began working with the
Saturn franchise and he has since worked for White Bear Lake Mitsubishi. He explained he was
in need of additional space for his business to recondition and repair cars. He stated he looked
forward to expanding his business into Mounds View and he welcomed feedback from the City.
He reported his business transition would take place in mid -January.
Council Member Meehlhause welcomed Mr. Herod back to the City of Mounds View.
Council Member Bergeron welcomed Mr. Herod to Mounds View.
Council Member Gunn thanked Mr. Herod for coming back to the City of Mounds View.
MOTION/SECOND: Hull/Meehlhause. To Waive the Reading and Adopt Resolution 9345,
Approving Automobile Sales License Request from Richard R. Herod, III, Rydell Auto Outlet and
Garage, LLC (DBA The Bear Lot) at 2375 Mounds View Boulevard.
A roll call vote was taken.
Ayes — 5 Nays — 0 Motion carried.
Mounds View City Council November 23, 2020
Regular Meeting Page 5
1
2 E. Resolution 9350, Approving Job Description for the Event Manager/ Program
3 Coordinator and the Program Coordinator.
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5 Human Resources Coordinator Ewald requested the Council approve a job description for the
6 Event Manager/Program Coordinator and the Program Coordinator. She explained staff was
7 preparing the Park and Recreation Department for operations and job descriptions needed
8 approval. She reported the Human Resources Committee reviewed the proposed descriptions and
9 was recommending approval.
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11 MOTION/SECOND: Meehlhause/Bergeron. To Waive the Reading and Adopt Resolution 9350,
12 Approving Job Description for the Event Manager/Program Coordinator and the Program
13 Coordinator.
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15 A roll call vote was taken.
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17 Ayes — 5 Nays — 0 Motion carried.
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19 9. REPORTS
20 A. Reports of Mayor and Council.
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22 Mayor Mueller stated on November 12th the Council canvassed the results of the November 3rd
23 election. She thanked all who ran for City offices this year. She congratulated Gary Meehlhause
24 on his reelection and welcomed Teresa Cermak to the City Council.
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26 Mayor Mueller commented on November 181h she attended a North Metro Mayors meeting. She
27 discussed the matters that were discussed by the 15 cities that were in attendance. She explained
28 she appreciated all of the construction and growth that was occurring in spite of the virus.
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30 Mayor Mueller discussed the Governor's new executive orders and noted Mounds View City Hall
31 and the Community Center were now closed to the public. She reported City staff remained
32 working and was available by phone or email and residents could find what they need on the
33 website. She stated staff had contingency plans and mutual aid agreements in place to ensure City
34 services remain in place through the pandemic.
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36 Mayor Mueller reported she would be attending a Ramsey County League of Local Governmental
37 Mental Health Task Force meeting on Tuesday, November 24th. She encouraged residents to check
38 in on their friends and neighbors. She stated she would be focusing on the things she was thankful
39 this year instead of what she had been missing out on. She encouraged everyone to have a safe
40 and thankful holiday.
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42 B. Reports of Staff.
43 1. COVID Related Issues
44 a. City Hall Operation
45
Mounds View City Council November 23, 2020
Regular Meeting Page 6
1 City Administrator Zikmund reported City Hall closed again today. He noted all staff continued
2 to work, some remotely from home, and all City services would remain operational. He explained
3 the Police Department window remained open and City staff would be available via email.
5 b. Employee Impacts
7 Human Resources Coordinator Ewald reported all City staff that have COVID signs or have been
8 in close contact with a COVID positive individual were to self -quarantine for 14 days. She
9 explained these employees were using 80 hours of time from the Family First Coronavirus
10 Responsibilities Act (FFCRA). She indicated the employees that then test negative are sharing
11 concern about future quarantine needs. She requested a Council extend the sick leave balance to
12 employees needing additional sick leave for future COVID leave.
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14 City Administrator Zikmund stated staff was seeking ratification specific to public safety. He
15 noted the legislature presumed that Police Officers and Fire Fighters are getting COVID-19 on the
16 job. This allowed the City to put in a worker's compensation claim and unemployment. He asked
17 if the Council would also support staff bringing back a Resolution to support additional sick leave
18 for public works employees. He indicated public works employees have been deemed essential.
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20 Council Member Bergeron commented on a story he saw on the news about an employee that was
21 fired because he didn't call in sick while being treated for COVID in the hospital. He stated the
22 insensitivity displayed in this story was a shame. He indicated every entity that employs people
23 should be aware of the fact they need to take care of its customers, residents and their employees.
24 He stated he would support a Resolution that would extend and better cover public safety and
25 public works employees.
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27 Council Member Hull and Council Member Meehlhause agreed.
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29 Council Member Gunn concurred stating the City's employees were the backbone of the
30 community. She believed it was the City's responsibility to take care of these employees.
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32 Mayor Mueller agreed stating the public works employees were first responders as well.
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34 Public Works/Parks and Recreation Director Peterson discussed the staffing changes that had been
35 implemented in the Public Works Department. He explained training and cross training has been
36 discontinued in order to protect employees.
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38 Council consensus was to direct staff to draft a Resolution supporting additional sick leave for
39 public safety and public works employees.
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41 Mayor Mueller requested comment from the Finance Director regarding how the extra sick leave
42 may impact the City. Finance Director Beer stated there would not be any financial impact. He
43 explained employees would just be keeping their sick time. He noted the City would lose their
44 productivity, but the City would not be losing any dollars.
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Mounds View City Council November 23, 2020
Regular Meeting Page 7
1 Public Works/Parks and Recreation Director Peterson updated the Council on the water treatment
2 plant rehabilitation project. He noted this project was behind schedule and a letter was being
3 drafted for the contractor. He discussed how COVID had been a factor in some, but not all of the
4 delays.
6 Public Works/Parks and Recreation Director Peterson reported the snow and ice policy would be
7 coming to the City Council for approval. He discussed the parking requirements and the
8 authorization of towing vehicles that was now included in the policy.
9
10 Public Works/Parks and Recreation Director Peterson explained the T Mobile antenna lease on the
11 water tower was last updated in 2015. He commented in that lease T Mobile was required to move
12 their equipment outside. He noted plans were put in place to complete this work in 2017 and in
13 2018 antenna upgrades were completed. He reported additional upgrades were being requested
14 from T Mobile and staff has told them these upgrades would not be approved until their equipment
15 was moved outside of the water tower. He reported the T Mobile lease expires at the end of 2020.
16 He requested direction from the Council on how to proceed.
17
18 Mayor Mueller asked if the ability to authorize towing cars left overnight on the street, or in
19 violation of the snow removal policy extended to Mounds View Boulevard. Public Works/Parks
20 and Recreation Director Peterson stated Mounds View Boulevard was controlled by the County.
21
22 Mayor Mueller questioned how much of a revenue source the T Mobile lease was for the City.
23 Finance Director Beer stated the City made $32,000 each year from T Mobile.
24
25 Mayor Mueller inquired if the equipment inside the base of the water tower was in the City's way.
26 Public Works/Parks and Recreation Director Peterson reported the reason the City requested this
27 equipment be moved outside the water tower was for the safety and security of the water tower.
28 He explained staff did not want T Mobile staff to have access to the City's water tower. He reported
29 all other companies had their equipment outside the water tower.
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31 Mayor Mueller suggested the City require T Mobile to pay a premium of $5,000 per month to have
32 the space inside the water tower. Public Works/Parks and Recreation Director Peterson
33 commented staff would really like the equipment out of the base of the water tower. City
34 Administrator Zikmund explained the City had made this offer in the past and T Mobile rejected
35 it.
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37 Mayor Mueller questioned when this equipment would become abandoned by T Mobile. Public
38 Works/Parks and Recreation Director Peterson reported T Mobile would not abandon this
39 equipment because they have antennas on the tower.
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41 Mayor Mueller inquired when the landlord had the opportunity to force T Mobile to move the
42 equipment or to take possession of the equipment. City Attorney Riggs reported under the lease,
43 the City had the opportunity to force T Mobile to remove the equipment. He explained the City
44 has been overly patient and the City was now taking the position that the equipment had to be
45 moved because it was a safety violation within the water tower. He commented if the Council
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Mounds View City Council November 23, 2020
Regular Meeting Page 8
directed staff to begin enforcement actions, he would move forward with this. He indicated this
was a safety issue.
Mayor Mueller believed this was a safety issue as well.
Council Member Bergeron commented T Mobile has played their game long enough and he
wanted the T Mobile equipment removed.
Staff received Council consensus to move forward with informing T Mobile to move the
equipment outside.
Finance Director Beer questioned if a 30 day or 60 day notice had been given to T Mobile. Public
Works/Parks and Recreation Director Peterson explained a 30 day notice was be required.
Community Development Director Sevald reported the Comprehensive Plan was being reviewed
by the Met Council on December 23ra
City Administrator Zikmund updated the Council on the quarterly CTV report. He discussed how
City staff was preparing for the new Parks and Recreation Department.
Assistant City Administrator Beeman wished the City Council a Happy Thanksgiving.
Finance Director Beer reported the Truth In Taxation Hearing would be held on Monday,
December 71h at 6:00 p.m.
C. Reports of City Attorney.
City Attorney Riggs had nothing additional to add to the written report he had submitted.
10. Truth In Taxation Hearing:
Next Council Work Session:
Next Council Meeting:
11. ADJOURNMENT
The meeting was adjourned at 8:05 p.m.
Transcribed by:
Heidi Guenther
Minute Maker Secretarial
Monday, December 7, 2020, at 6:00 p.m.
Monday, December 7, 2020, at 6:30 p.m.
Monday, December 14, 2020, at 6:30 p.m.
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PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Truth In Taxation Meeting
December 7, 2020
Mounds View City Hall
2401 Mounds View Boulevard, Mounds View, MN 55112
6:00 P.M.
1. MEETING IS CALLED TO ORDER
Mayor Mueller stated due to the COVID-19 pandemic this meeting would be held virtually.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Bergeron, Gunn, Hull, Meehlhause, Mueller.
NOT PRESENT: None.
4. APPROVAL OF AGENDA
A. Monday, December 7, 2020, City Council Agenda.
MOTION/SECOND: Meehlhause/Hull. To Approve the Monday, December 7, 2020, agenda as
presented.
Ayes — 5 Nays — 0 Motion carried.
5. COUNCIL BUSINESS
A. Truth in Taxation Presentation.
Finance Director Beer reviewed the proposed 2021 budget in detail indicating it was the City's
mission to provide high quality public services at a fiscally responsible rate. General Fund
expenditures by purpose were reviewed along with expenditures by function. He noted this
meeting would allow the public a time to voice concerns and explained the final budget would be
approved at the Monday, December 14, 2020 City Council Meeting.
Finance Director Beer then described the General Fund operating expenditures by function. He
noted the 2021 budget had very minor increases. He discussed the great partnership the City had
with the SBM Fire Department and commented on how this partnership allowed the City to
receive fire protection services at a very affordable rate. He indicated the General Fund operating
budget was projected to increase by 1.57%.
Finance Director Beer commented on the City's revenues noting 70% came from property taxes.
Mounds View City Council December 7, 2020
Truth in Taxation Meeting Page 2
1 The other sources for revenues were further discussed. He reported the City would have a 50%
2 budget for LGA in 2021. He indicated the fund balance would be reduced by $472,000 with
3 $242,000 coming from the Levy Reduction Fund. Staff discussed how the proposed levy would
4 impact the median value home owner and asked for comments or questions.
5
6 Mayor Mueller questioned what the impact would be of lowering the HRA levy in 2021. Finance
7 Director Beer explained the entire EDA/HRA levy was only $100,000. He commented on how
8 the City's housing and loan programs would be impacted if the EDA/HRA levy was reduced.
9
10 Drew Horman, 2402 Sherwood Road, believed that the City spending 50% of the General Fund
11 budget on public safety was excessive. He recommended this funding be shifted away from
12 public safety and towards community development and parks.
13
14 Mayor Mueller reported this included both fire and police services. She explained one of the
15 Council's main missions was to provide public safety services for the community. City
16 Administrator Zikmund commented on the activities the Mounds View Police Department was
17 addressing in the community. He discussed how the City was working to replace all of its
18 streets, water and sewer lines. He encouraged Mr. Horman to review the City's strategic plan.
19 Finance Director Beer explained for the past five to ten years, the City spends 48% to 51 % of its
20 budget on police and fire services. He stated neighboring communities were spending about the
21 same amount for these services.
22
23 Council Member Hull commented in the past 15 years, Mounds View residents have passed two
24 police referendums. He stated this told him that there was overwhelming support for the Mounds
25 View Police Department.
26
27 Mayor Mueller discussed the work the City has been doing on its parks over the past ten years
28 and described the function of the Parks, Recreation and Forestry Commission. She encouraged
29 Mr. Horman to contact her with further questions or comments regarding the City's public safety
30 services.
31
32 6. Next Council Work Session: Monday, December 7, 2020, at 6:30 p.m.
33 Next Council Meeting: Monday, December 14, 2020, at 6:30 p.m.
34
35 7. ADJOURNMENT
36
37 The meeting was adjourned at 6:37 p.m.
38
39 Transcribed by:
40
41 Heidi Guenther
42 Minute Maker Secretarial
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING JUST AND CORRECT
CLAIMS AGAINST CITY FUNDS
WHEREAS, the City of Mounds View, pursuant to Minnesota Statute
412.141, has full authority over the financial affairs of the City and;
WHEREAS, the City Council has reviewed the claim number
19529 through 19545 in the amount of $ 42,346.12
147832 through 147932 in the amount of $ 875,619.14
TOTAL AMOUNT OF CLAIMS PRESENTED $ 917,965.26
And has found said claims to be just and correct;
It was moved that the City Council of Mounds View hereby approve the
attached list of claims dated 12/15/20 by the vote ayes nays.
Finance Director
11/19/2020 9:24 AM
DIRECT
PAYABLES CHECK REGISTER
PAGE: ,
PACKET:
02631 Ck Date
11-19-2020 - 7
VENDOR
SET: 01 City of
Mounds View ****
CHECK LISTING
BANK:
PYBNK Western
Bank
I
��
CHECK
CHECK
CHECK
CHECK
VENDOR
------------------------------------------------------------------------------------------------------------------------------------
I.D.
NAME
TYPE
DATE
DISCOUNT AMOUNT
N04
AMOUNT
H3CCC
Health Partners
I-121C2C2CIIC5
Medical Expense
R
12/01/202C
23,238.21
019529
I-12020201119
Medical Expense
R
12/01/2020
10,854.19
019529
I-20020201105
Dental Expense
R
12/01/2020
2,056.80
019529
I-20020201119
Dental Expense
R
12/01/2020
1,750.44
019529
37,899.64
*VOID*
019530
VOID CHECK
V
12/01/202C
019530
**VOID**
*VOID*
019531
VOID CHECK
V
12/01/2020
019531
**VOID**
*VOID*
019532
VOID CHECK
V
12/01/2020
019532
**VOID**
*VOID*
019533
VOID CHECK
V
12/01/2020
019533
**VOID**
*VOID*
019534
VOID CHECK
V
12/01/2020
019534
**VOID**
*VOID*
019535
VOID CHECK
V
12/01/2020
019535
**VOID**
*VOID*
019536
VOID CHECK
V
12/01/2020
019536
**VOID**
*VOID*
019537
VOID CHECK
V
12/01/2020
019537
**VOID**
** B A N K T O T A L S **
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
1
0.00
37,899.64
37,899.64
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
8
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
BANK TOTALS:
9
0..00
37,899.64
37,899.64
11/30/202C 8:C7 PM DIRECT PAYABLES CHECK REGISTER
PACKET: 02638 Ck Date 12-3-2020 - 8
VENDOR SET: 01 City of Mounds View **** CHECK LISTING
BANK: PYBNK Western Bank
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT
------------------------------------------------------------------------------------------------------------------------------------
A9329 Fidelity Security Life
I-62020201203 50790-1492 PLAN 980 R 12/03/2020 196.43 019538 196.43
L0549 Law Enforcement Labor Services,
I-70020201203 Police Union Dues R 12/03/2020 1,178.00 019539 1,178.00
L7160 The Lincoln Nat'l Life Insuranc
1-63020201203 STD # 10249130 R 12/03/2020 607.60 019540 607.60
L7165 The Lincoln National Life Insur
I-30120201203 Life Ins #400238774 R 12/03/2020 696.36 019541 696.36
*VOID* 019542 VOID CHECK V 12/03/2020 019542 **VOID**
M7152 MN Child Support Payment Center
1-99520201203 Case #0015244278 R 12/03/2020 813.10 019543 813.10
N0525 643400 - NCPERS MN Grp Life Ins
1-30020201203 NCPERS Life Ins R 12/03/2020 80.00 019544 80.00
S4107 Secure Benefits Systems Corp.
I-50020201203 Flex Medical R 12/03/2020 41.67 019545
I-50320201203 Flex Daycare R 12/03/2020 833.32 019545 874.99
** B A N K T O T A L S **
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
7
0.00
4,446.48
4,446.48
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
1
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
BANK TOTALS:
8
0.00
4,446.48
4,446.48
12/10/2020 10:04 AM
A/P HISTORY CHECK REPORT PAGE: 1
VENDOR SET: 01 City of
Mounds
View
BANK: * ALL BANKS
DATE RANGE: 0/00/0000 THRU
99/99/9999
VENDOR I.D.
NAME
C-CHECK
VOID
CHECK
C-CHECK
VOID
CHECK
C-CHECK
VOID
CHECK
C-CHECK
VOID
CHECK
C-CHECK
VOID
CHECK
C-CHECK
VOID
CHECK
C-CHECK
VOID
CHECK
C-CHECK
VOID
CHECK
C-CHECK
VOID
CHECK
C-CHECK
VOID
CHECK
C-CHECK
VOID
CHECK
C-CHECK
VOID
CHECK
** T 0 T A L S
REGULAR CHECKS:
HAND CHECKS:
DRAFTS:
EFT:
NON CHECKS:
VOID CHECKS:
TOTAL ERRORS: 0
VENDOR SET: 01 BANK: * TOTALS:
BANK: * TOTALS:
CHECK
CHECK
CHECK CHECK
STATUS
DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
V
12/15/2020
147854
V
12/15/2020
147855
V
12/15/2020
147856
V
12/15/2020
147857
V
12/15/2020
147862
V
12/15/2020
147867
V
12/15/2020
147884
V
12/15/2020
147695
V
12/15/2020
147898
V
12/15/2020
147928
V
12/15/2020
147929
V
12/15/2020
147930
NO
INVOICE AMOUNT
DISCOUNTS
CHECK AMOUNT
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
12 VOID
DEBITS
0.00
VOID
CREDITS
0.00
0.00
0.00
NO
INVOICE AMOUNT
DISCOUNTS
CHECK AMOUNT
12
0.00
0.00
0.00
12
0.00
0.00
0.00
12/10/2020 10:04 AM
A/P HISTORY CHECK REPORT
PAGE: 2
VENDOR
SET: 01 City of
Mounds View
BANK:
APBNK US Bank
DATE RANGE: 0/00/0000 THRU
99/99/9999
CHECK
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
M7500
MN Dept of Public Safety
I-202011237927
Title -Forfeited VW Jetta
108 R 11/23/2020
147832
225 4200-1600
OPERATING SUPPLIES
Title -Forfeited VW J
20.50
20.50
1
ELLEDGE, MEGAN
I-000202012037928
US REFUND
R 12/15/2020
147833
700 1152
UTILITY DELQ. RECIEVABLE
07-1500-01
55.88
55.88
1
JOHNS, LINDA
I-000202012037929
US REFUND
R 12/15/2020
147834
700 1152
UTILITY DELQ. RECIEVABLE
09-0990-00
54.87
54.87
1
POMERLEAU, CARA
I-000202012037930
US REFUND
R 12/15/2020
147835
700 1152
UTILITY DELQ. RECIEVABLE
07-1780-00
89.31
89.31
1
SMITH, BRANTON
I-000202012037931
US REFUND
R 12/15/2020
147836
700 1152
UTILITY DELQ. RECIEVABLE
04-1020-01
57.93
57.93
1
KADUCE, TIM
I-000202012037932
US REFUND
R 12/15/2020
147837
700 1152
UTILITY DELQ. RECIEVABLE
12-1400-00
265.69
265.69
1
OLSON, MATTHEW
I-000202012037933
US REFUND
R 12/15/2020
147838
700 1152
UTILITY DELQ. RECIEVABLE
17-2430-00
294.66
294.66
1
SUBLER, DOROTHA
I-000202012087934
US REFUND
R 12/15/2020
147839
700 1152
UTILITY DELQ. RECIEVABLE
08-2560-00
63.17
63.17
1
KNORR, ADAM
I-000202012107948
US REFUND
R 12/15/2020
147840
700 1152
UTILITY DELQ. RECIEVABLE
12-1570-03
149.76
149.76
1
MORRISON ESTATE, RAM
I-000202012107949
US REFUND
R 12/15/2020
147841
700 1152
UTILITY DELQ. RECIEVABLE
08-0190-00
35.28
35.28
1
SMC CONSTRUCTION
I-202012097947
REFUND
R 12/15/2020
147842
700 3913
METER SALE
Refund for wrong met
317.80
317.80
12/10/2020 10:04 AM
A/P HISTORY CHECK REPORT
PAGE: 3
VENDOR
SET: 01 City of
Mounds View
BANK:
APBNK US Bank
DATE RANGE: 0/00/0000 THRU
99/99/9999
CHECK
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
A2300
Advanced Engineering & Environ
I-71303
Wells 5 & 6 Rehab
R 12/15/2020
147843
700 4823-7050
CONSTRUCTION
Wells 5 & 6 Rehab
2,459.09
I-71404
Water Treatment Plants 5 & 6
R 12/15/2020
147843
700 4823-7050
CONSTRUCTION
Water Treatment Plan
22,581.35
25,040.44
A7585
Aspen Mills
I-260589
Mace Holder, D.T.
R 12/15/2020
147844
100 4200-2400
UNIFORM & CLOTHING
Mace Holder, D.T.
49.90
49.90
A8210
Athletic Outfitters
I-59903
T-Shirts-Orange
R 12/15/2020
147845
100 4470-2400
UNIFORMS & CLOTHING
T-Shirts-Orange
188.00
100 4360-2400
UNIFORM & CLOTHING
T-Shirts-Orange
189.30
700 4823-2400
UNIFORM & CLOTHING
T-Shirts-Orange
188.00
730 4823-2400
UNIFORM & CLOTHING
T-Shirts-Orange
188.00
I-61259
RFlex, Trucker, Wool Vests
R 12/15/2020
147845
100 4470-2400
UNIFORMS & CLOTHING
RFlex, Trucker, Wool
57.20
100 4360-2400
UNIFORM & CLOTHING
RFlex, Trucker, Wool
57.20
700 4823-2400
UNIFORM & CLOTHING
RFlex, Trucker, Wool
57.20
730 4823-2400
UNIFORM & CLOTHING
RFlex, Trucker, Wool
57.20
745 4415-2400
UNIFORM & CLOTHING
RFlex, Trucker, Wool
57.20
1,039.30
A8220
Astleford International Trucks
C-T483785-B
PW# 836 Core Credit
R 12/15/2020
147846
730 4823-1220
SUPPLIES, VEHICLES
PW# 836 Core Credit
93.75CR
I-01P21169
PW# 836 Coolant Sensor
R 12/15/2020
147846
730 4823-1220
SUPPLIES, VEHICLES
PW# 836 Coolant Sens
99.75
I-01P21340
PW# 836 Surge Tank
R 12/15/2020
147846
730 4823-1220
SUPPLIES, VEHICLES
PW# 836 Surge Tank
350.98
356.98
A8223
ASTECH Asphalt Surface Tech
I-20-628
Fog Sealing
R 12/15/2020
147847
485 4470-7050
CONSTRUCTION
Fog Sealing
1,116.00
1,116.00
B4000
Beisswenger's Do It Best
I-382431
Allen Wrench for Street Signs
R 12/15/2020
147848
100 4475-1600
OPERATING SUPPLIES
Allen Wrench for Str
4.38
4.38
B4905
City of Blaine
I-5986
Fire/Ref Bonds:2013A,2018A
R 12/15/2020
147849
100 4210-8010
PRINCIPAL
Fire/Ref Bonds:2013A
109,586.30
100 4210-8020
INTEREST
Eire/Ref Bonds:2013A
15,014.12
124,600.42
12/10/2020 10:04 AM
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
A/P HISTORY CHECK REPORT
PAGE:
4
VENDOR I.D.
B4910
I-00004190
100 4160-3030
C1470
I-202012087935
100 4200-3630
100 4180-3630
100 4180-3630
100 4160-3420
700 4823-1600
100 4180-3630
100 4160-1230
100 4200-3630
100 4180-3610
100 4200-3630
100 4130-1600
100 4200-3630
C4500
I-I00076778
100 4460-3030
252 4350-3030
I-I00077257
252 4350-3030
C4510
I-4067869116
252 4730-3030
252 4350-2410
252 4350-1600
I-4068001438
100 4360-2410
100 4410-2410
100 4460-2410
100 4465-2410
100 4470-2410
100 4472-2410
100 4475-2410
252 4350-2410
700 4823-2410
700 4825-2410
730 4823-2410
745 4415-2410
745 4417-2410
I-4068001722
100 4360-2400
100 4360-2400
CHECK
NAME STATUS DATE
Bjorklund Compensation Consult
Program Coordinator,Events Mgr R 12/15/2020
OTHER PROFESSIONAL SERVICES Program Coordinator,
Cardmember Service
USB Camera/Mics,G-site Train.. R 12/15/2020
TRAINING & CONFERENCES Caliber Press Course
TRAINING & CONFERENCES UofM Contin. Edu. AI
TRAINING & CONFERENCES AIBO Housing Course
ADVERTISING Online Public Safety
OPERATING SUPPLIES Notary Journal
TRAINING & CONFERENCES IBC Seminar - N.H.
SUPPLIES, EQUIPMENT USB Camera/Microphon
TRAINING & CONFERENCES DMT Recert: M.M.
MEMBERSHIPS APA, AICP Membership
TRAINING & CONFERENCES G-Sight ProPack Trai
OPERATING SUPPLIES Acrylic Window Sign
TRAINING & CONFERENCES BCA Interview/Interr
City Wide Maintenance of Minne
Dec. Cleaning -CH, PW, MVCC R 12/15/2020
OTHER PROFESSIONAL SERVICES PW, CH
OTHER PROFESSIONAL SERVICES MVCC
Nov. Kitchen Prep MVCC R 12/15/2020
OTHER PROFESSIONAL SERVICES Nov. Kitchen Prep MV
Cintas
MVCC Linens, Mats, Towels... R 12/15/2020
OTHER PROFESSIONAL SERVICES MVCC Linens
MAINTENANCE;MATS,TOWELS,MOPS,EMats
OPERATING SUPPLIES Mop Heads, Towels
Mats & Towels R 12/15/2020
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
Uniforms & Clothing R 12/15/2020
UNIFORM & CLOTHING Uniforms & Clothing
UNIFORM & CLOTHING Uniforms & Clothing
CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
290.00
318.00
255.00
170.00
195.00
20.60
65.00
114.86
75.00
648.00
282.50
67.95
250.00
1,997.32
995.53
60.00
6.76
37.64
30.35
12.63
0.97
0.30
4.11
7.55
6.28
1.27
6.28
8.22
4.11
16.74
5.08
1.20
32.75
1.25
147850
290.00
147851
2,461.91
147852
147852
3,052.85
147853
147853
147853
12/10/2020
10:04 AM
A/P HISTORY CHECK REPORT
PAGE:
VENDOR SET:
01 City of
Mounds View
BANK:
APBNK US Bank
DATE RANGE:
0/00/0000 THRU
99/99/9999
CHECK
CHECK CHECK CHECK
VENDOR I.D.
NAME STATUS DATE
AMOUNT
DISCOUNT NO STATUS AMOUNT
C4510
Cintas CONT
I-4068001722
Uniforms & Clothing R 12/15/2020
147853
100
4410-2400
UNIFORM & CLOTHING Uniforms & Clothing
1.64
100
4460-2400
UNIFORMS & CLOTHING Uniforms & Clothing
0.59
100
4465-2400
UNIFORMS & CLOTHING Uniforms & Clothing
7.02
100
4470-2400
UNIFORMS & CLOTHING Uniforms & Clothing
13.00
100
4472-2400
UNIFORMS & CLOTHING Uniforms & Clothing
10.59
100
4475-2400
UNIFORMS & CLOTHING Uniforms & Clothing
2.11
252
4350-2400
UNIFORM & CLOTHING Uniforms & Clothing
10.77
700
4823-2400
UNIFORM & CLOTHING Uniforms & Clothing
14.05
700
4825-2400
UNIFORM & CLOTHING Uniforms & Clothing
11.36
730
4823-2400
UNIFORM & CLOTHING Uniforms & Clothing
22.36
745
4415-2400
UNIFORM & CLOTHING Uniforms & Clothing
8.66
745
4417-2400
UNIFORM & CLOTHING Uniforms & Clothing
2.10
I-4068390499
MVCC Linens, Mats, Towels... R 12/15/2020
147853
252
4730-3030
OTHER PROFESSIONAL SERVICES MVCC Linens
6.76
252
4350-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats
37.64
252
4350-1600
OPERATING SUPPLIES Mop Heads, Towels
30.35
I-4069280080
Mats & Towels R 12/15/2020
147853
100
4360-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
12.63
100
4410-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
0.97
100
4460-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
0.30
100
4465-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
4.11
100
4470-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
7.55
100
4472-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
6.28
100
4475-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
1.27
252
4350-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
6.28
700
4823-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
8.22
700
4825-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
4.11
730
4823-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
16.74
745
4415-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
5.08
745
4417-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats & Towels
1.20
I-4069280332
Uniforms & Clothing R 12/15/2020
147853
100
4360-2400
UNIFORM & CLOTHING Uniforms & Clothing
32.94
100
4360-2400
UNIFORM & CLOTHING Uniforms & Clothing
1.25
100
4410-2400
UNIFORM & CLOTHING Uniforms & Clothing
1.65
100
4460-2400
UNIFORMS & CLOTHING Uniforms & Clothing
0.59
100
4465-2400
UNIFORMS & CLOTHING Uniforms & Clothing
7.09
100
4470-2400
UNIFORMS & CLOTHING Uniforms & Clothing
13.11
100
4472-2400
UNIFORMS & CLOTHING Uniforms & Clothing
10.67
100
4475-2400
UNIFORMS & CLOTHING Uniforms & Clothing
2.13
252
4350-2400
UNIFORM & CLOTHING Uniforms & Clothing
10.87
700
4823-2400
UNIFORM & CLOTHING Uniforms & Clothing
14.17
700
4825-2400
UNIFORM & CLOTHING Uniforms & Clothing
11.46
730
4823-2400
UNIFORM & CLOTHING Uniforms & Clothing
22.49
745
4415-2400
UNIFORM & CLOTHING Uniforms & Clothing
8.74
745
4417-2400
UNIFORM & CLOTHING Uniforms & Clothing
2.09
576.48
12/10/2020 10:04 AM
A/P HISTORY CHECK REPORT
VENDOR
SET: 01 City of
Mounds View
BANK:
APBNK US Bank
DATE RANGE: 0/00/0000 THRU
99/99/9999
CHECK
VENDOR
I.D.
NAME
STATUS DATE
C5855
Comcast
I-202012087936
SCADA Backup
R 12/15/2020
700 4823-3100
TELEPHONE
SCADA Backup
C6965
Continental Research Corp.
I-0021335
Bacto Dose
R 12/15/2020
730 4823-1600
OPERATING SUPPLIES
Bacto Dose
C9840
Cutter Sales
I-147288
IMP 402 Hose/ PW Shop Air
Hose R 12/15/2020
700 4823-1230
SUPPLIES, EQUIPMENT
IMP 402
100 4465-5130
REPAIRS, EQUIPMENT
PW Air Hose
F1010
Factory Motor Parts Co.
C-159-043238
Dexosl + 5W-30 M
R 12/15/2020
100 4465-1600
OPERATING SUPPLIES
Dexosl + 5W-30 M
C-159-ZO7229
Battery Core
R 12/15/2020
100 4465-1220
SUPPLIES, VEHICLES
Battery Core
I-1-6635508
Stock: Oil Filter
R 12/15/2020
100 4465-1220
SUPPLIES, VEHICLES
Stock: Oil Filter
I-1-6651371
PW# 647 Lube Spin
R 12/15/2020
745 4415-1230
SUPPLIES, EQUIPMENT
PW# 647 Lube Spin
I-159-043207
Stock: Oil and Filters
R 12/15/2020
100 4465-1700
MOTOR FUELS & LUBRICANTS -
UNLOil
100 4465-1220
SUPPLIES, VEHICLES
Filters
I-159-ZO7288
Batter Cores
R 12/15/2020
100 4465-1220
SUPPLIES, VEHICLES
Batter Cores
F1095
Ferguson WaterWorks#2516/#2518
I-0466888
Wrenches
R 12/15/2020
700 4823-1250
SUPPLIES, UTILITIES
Wrenches
F2056
First Call
I-3298-402366
PW# 647 Air Filters
R 12/15/2020
745 4415-1230
SUPPLIES, EQUIPMENT
PW# 647 Air Filters
F6010
PreCise MRM, LLC
I-200-1028524
Pooled Data Plan, Network
R 12/15/2020
100 4472-3100
Telephone
Pooled Data Plan, Ne
F8000
City of Fridley
I-202012087937
3rd QTR 2020 UBs
R 12/15/2020
730 4823-3200
WATER & SEWER
3048 Bronson Dr. N.E
730 4823-3200
WATER & SEWER
7325 Pleasant View D
730 4823-3200
WATER & SEWER
7365 Pleasant View D
700 4823-3200
WATER & SEWER
7611 Pleasant View D
730 4823-3200
WATER & SEWER
7611 Pleasant View D
700 4823-3200
WATER & SEWER
7581 Pleasant View D
PAGE: 6
CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
147858
46.69
891.46
30.16
30.16
4.74CR
10.000R
40.80
16.89
42.78
42.78
126.52
125.10
316.19
78.13
136.82
118.43
69.39
49.99
66.43
41.29
46.69
147859
891.46
147860
60.32
147861
147861
147861
147861
147861
147861
255.03
147863
125.10
147864
316.19
147865
78.13
147866
12/10/2020
10:04 AM
A/P HISTORY CHECK REPORT
VENDOR
SET:
01 City of
Mounds View
BANK:
APBNK US Bank
DATE RANGE:
0/00/0000 THRU
99/99/9999
CHECK
VENDOR
I.D.
NAME
STATUS DATE
F8000
City of Fridley CONT
I-202012087937
3rd QTR 2020 UBs
R 12/15/2020
730
4823-3200
WATER & SEWER
7581 Pleasant View D
700
4823-3200
WATER & SEWER
7545 Pleasant View D
730
4823-3200
WATER & SEWER
7545 Pleasant View D
730
4823-3200
WATER & SEWER
7457 Pleasant View D
730
4823-3200
WATER & SEWER
7425 Pleasant View D
730
4823-3200
WATER & SEWER
7447 Pleasant View D
730
4823-3200
WATER & SEWER
7415 Pleasant View D
730
4823-3200
WATER & SEWER
7375 Pleasant View D
700
4823-3200
WATER & SEWER
7555 Pleasant View D
730
4823-3200
WATER & SEWER
7555 Pleasant View D
730
4823-3200
WATER & SEWER
7385 Pleasant View D
G5600
Gopher State One -Call, Inc.
I-0110613
Locates
R 12/15/2020
700
4823-3030
OTHER PROFESSIONAL SERVICES
Locates
G5800
Government Leasing & Finance,
I-202012087938
EMC Contract
R 12/15/2020
100
4750-8011
LEASE PAYABLE
EMC Contract
100
4750-8021
LEASE, INTEREST
EMC Contract
252
4350-8011
LEASE PAYABLE
EMC Contract
252
4350-8021
LEASE, INTEREST
EMC Contract
740
4416-8011
LEASE PAYABLE
EMC Contract
740
4416-8021
LEASE INTEREST
EMC Contract
G8020
Grainger
1-9718342422
Locker Room Toilet Diaphragm
R 12/15/2020
100
4460-1230
SUPPLIES, EQUIPMENT
Locker Room Toilet D
H2705
Nate Harder
I-202012087939
Cake
R 12/15/2020
100
4200-3070
COPS EVENTS
Cake
H2805
Hawkins, Inc.
I-4827264
Chlorine
R 12/15/2020
700
4825-1600
OPERATING SUPPLIES
Chlorine
H3076
Neil Hiatt
I-202012087940
Boot Allowance Contract 20-2
R 12/15/2020
700
4823-2400
UNIFORM & CLOTHING
Boot Allowance Contr
PAGE: 7
CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
147866
84.63
207.93
53.43
87.78
75.52
69.39
57.13
136.82
75.40
60.85
69.39
153.90
139,530.14
4,484.10
302,580.59
9,723.39
52,523.40
1,684.23
46.31
28.99
2,482.98
276.24
1,460.62
147868
153.90
147869
510,525.85
147870
46.31
147871
28.99
147872
2,482.98
147873
276.24
12/10/2020 10:04 AM
A/P HISTORY CHECK REPORT
VENDOR
SET; 01 City of
Mounds View
BANK:
APBNK US Bank
DATE RANGE: 0/00/0000 THRU
99/99/9999
CHECK
VENDOR
I.D.
NAME
STATUS DATE
H4035
Hillyard/Minneapolis
I-604133337
Nitrile Gloves MVCC
R 12/15/2020
252 4732-1230
SUPPLIES, EQUIPMENT
Nitrile Gloves MVCC
I-604145371
Soap - MVCC
R 12/15/2020
252 4350-1600
OPERATING SUPPLIES
Soap - MVCC
I-604156030
Sanitizer - MVCC
R 12/15/2020
252 4350-1600
OPERATING SUPPLIES
Sanitizer - MVCC
I-604156032
CH Paper Products, Liners,
R 12/15/2020
100 4460-1600
OPERATING SUPPLIES
CH Paper Products, L
H5010
Hoffman Bros. Sod, Inc.
C-023922
Pallet Deposit
R 12/15/2020
100 4360-1210
SUPPLIES, BUILDINGS & GROUNDS
Pallet Deposit
I-023918
SV Soccer Field Sod
R 12/15/2020
100 4360-1210
SUPPLIES, BUILDINGS & GROUNDS
SV Soccer Field Sod
H7175
Holiday Companies
I-202012097941
PD Washes
R 12/15/2020
100 4200-1700
MOTOR FUELS & LUBRICANTS
PD Washes
I2005
I.D.C. Automatic
I-0030907-IN
Reinstall Key in Coupler
R 12/15/2020
100 4460-5110
REPAIRS, BUILDINGS & GROUNDS
Reinstall Key in Cou
I6560
Innovative Office Solutions, L
I-IN3173783
CH Copy Paper, USB, Calendar..
R 12/15/2020
100 4160-1120
COPY SUPPLIES
CH Copy Paper
100 4160-1600
OPERATING SUPPLIES
Flash Drive, Pencil,
I-IN3173860
PW-Files, Binders, Envelopes..
R 12/15/2020
700 4823-1600
OPERATING SUPPLIES
PW-Files, Binders, E
730 4823-1600
OPERATING SUPPLIES
PW-Files, Binders, E
I-IN3177533
Desk Pad
R 12/15/2020
100 4160-1600
OPERATING SUPPLIES
Desk Pad
I6823
Allstream
I-17189388
11-23 to 12-22 Phones
R 12/15/2020
100 4160-3100
TELEPHONE
11-23 to 12-22 Phone
700 4823-3100
TELEPHONE
11-23 to 12-22 Phone
252 4350-3100
TELEPHONE
11-23 to 12-22 Phone
I6825
International Institute of Mun
I-202012097942
2020-2021 Membership: R.E.
R 12/15/2020
100 4130-3030
OTHER PROFESSIONAL SERVICES
2020-2021 Membership
PAGE: 8
CHECK CHECK CHECK
AMOUNT
DISCOUNT NO STATUS AMOUNT
147874
19.23
147874
48.43
147874
66.47
147874
367.73
501.86
147875
30.000R
147875
240.00 210.00
147876
6.72 6.72
147877
150.00 150.00
147878
251.52
306.06
147878
54.58
54.58
147878
21.29 688.03
147879
166.50
55.50
152.52 374.52
147880
140.00 140.00
12/10/2020
10:04 AM
A/P HISTORY CHECK REPORT
VENDOR
SET:
01 City of
Mounds View
BANK:
APBNK US Bank
DATE RANGE:
0/00/0000 THRU
99/99/9999
CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
K1009
K-Tech
I-202011-K0026
Beet Heet
R 12/15/2020
100
4472-1600
OPERATING SUPPLIES
Beet Hest
711.92
K2016
KLM Engineering, Inc.
I-8082
Inspection -Ground Reservoir
R 12/15/2020
700
4823-7050
CONSTRUCTION
Inspection -Ground Re
3,728.00
K3000
Kennedy & Graven, Chartered
I-158286
Retainer
R 12/15/2020
100
4160-3010
GENERAL LEGAL SERVICES
Administration
1,420.51
100
4160-3010
GENERAL LEGAL SERVICES
Finance Department
196.28
100
4160-3010
GENERAL LEGAL SERVICES
Public Works
149.55
100
4160-3010
GENERAL LEGAL SERVICES
PD Matters
9.35
100
4160-3010
GENERAL LEGAL SERVICES
General Zoning Matte
224.31
I-158287
EDA
R 12/15/2020
230
4650-3030
OTHER PROFESSIONAL SERVICES
General Matters
79.60
I-158288
Non Retainer
R 12/15/2020
100
4110-3030
OTHER PROFESSIONAL SERVICES
Charter Commission
79.60
100
4160-3010
GENERAL LEGAL SERVICES
Gen Real Estate Matt
179.10
100
4160-3010
GENERAL LEGAL SERVICES
Community Center Pro
39.80
100
4160-3010
GENERAL LEGAL SERVICES
Code Update/Revision
16.80
100
4160-3010
GENERAL LEGAL SERVICES
Telecommunications
278.60
230
2320
DEPOSIT PAYABLE
Greenwood Drive Infi
23.50
745
4415-3030
OTHER PROFESSIONAL SERVICES
LGU-RCWD Matter
305.50
700
4823-7050
CONSTRUCTION
Water Treatment Plan
3,761.10
745
4415-3030
OTHER PROFESSIONAL SERVICES
2223 Bronson Dr. Ea
158.30
L1320
MN Dept of Labor & Industry
I-ALR0113345X
Elevator Operator License
R 12/15/2020
100
4460-5110
REPAIRS, BUILDINGS & GROUNDS
Elevator Operator Li
100.00
L5017
Leadership Growth Groups, LLC
I-20211b
2020 Leadership Books: NZ
R 12/15/2020
100
4130-3630
TRAINING & CONFERENCES
2020 Leadership Book
115.94
I-20501b
2020 Leadership Books: MB
R 12/15/2020
100
4150-2100
BOOKS & PERIODICALS
2020 Leadership Book
115.94
M0300
MMNTB
I-202012097943
Oct. Hotel Tax: MV Lodging
R 12/15/2020
100
4653-3045
CONTRACTUAL N. METRO CONF BUREOct.. Hotel Tax: MV L
2,250.95
M0825
M R Sign Co., Inc.
I-210598
Spring Lake Road
R 12/15/2020
100
4475-1600
OPERATING SUPPLIES
Spring Lake Road
726.06
PAGE: 9
CHECK CHECK CHECK
DISCOUNT NO STATUS AMOUNT
147881
711,92
147882
3,728.00
147883
147883
147883
6,921.90
147885
100.00
147886
147886
231.88
147887
2,250.95
147888
726.06
12/10/2020 10:04 AM
A/P HISTORY CHECK REPORT
PAGE: 10
VENDOR
SET: 01 City of
Mounds View
BANK:
APBNK US Bank
DATE RANGE: 0/00/0000 THRU
99/99/9999
CHECK
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
M0900
M.T.I. Distributing, Inc.
I-1280075-00
PW# IMP369 Spring
R 12/15/2020
147889
100 4360-1230
SUPPLIES, EQUIPMENT
PW# IMP369 Spring
48.66
48.66
M1010
MacQueen Equipment, Inc.
I-P31057
Vector Gasket
R 12/15/2020
147890
730 4823-1230
SUPPLIES, EQUIPMENT
Vector Gasket
9.48
I-P31231
Nozz Ext - Sewer
R 12/15/2020
147890
730 4823-1230
SUPPLIES, EQUIPMENT
Nozz Ext - Sewer
60.00
I-P31234
PW# 836 HYD Valve
R 12/15/2020
147890
730 4823-1220
SUPPLIES, VEHICLES
PW# 836 HYD Valve
483.34
I-P31235
PW# 836 CTRL Head
R 12/15/2020
147890
730 4823-1220
SUPPLIES, VEHICLES
PW# 836 CTRL Head
223.46
776.28
M1345
Mansfield Oil Company
I-22064006
87 OCT
R 12/15/2020
147891
100 4465-1701
MOTOR FUELS & LUBRICANTS - DSL87
OCT
3,408.68
3,408.68
M1505
Martin -McAllister Consulting
P
I-13632
Dev Asmt/Survey A.T, N.H, D.P
R 12/15/2020
147892
100 4160-3030
OTHER PROFESSIONAL SERVICES
Dev Asmt/Survey A.T
2,500.00
2,500.00
M2100
McClellan Sales, Inc.
I-009445
Earplug
R 12/15/2020
147893
100 4465-1600
OPERATING SUPPLIES
Earplug
27.23
27.23
M3505
Menards
C-5464
100W Metal Halide CLR
R 12/15/2020
147894
100 4360-1210
SUPPLIES, BUILDINGS & GROUNDS
100W Metal Halide CL
74.76CR
I-5371
Pipes for Booster Repair
R 12/15/2020
147894
700 4823-1210
SUPPLIES, BUILDING & GROUNDS
Pipes for Booster Re
18.26
I-5411
Coupling, PVC Pipes...
R 12/15/2020
147894
485 4470-7050
CONSTRUCTION
Coupling, PVC Pipes.
108.36
I-5426
Hillview Bldg Lights
R 12/15/2020
147899
100 4360-1210
SUPPLIES, BUILDINGS & GROUNDS
Hillview Bldg Lights
74.76
I-5468
Hillview Park Lights
R 12/15/2020
147894
100 4360-1210
SUPPLIES, BUILDINGS & GROUNDS
Hillview Park Lights
75.96
I-5583
Lube for Gate Chain
R 12/15/2020
147894
100 4460-1600
OPERATING SUPPLIES
Lube for Gate Chain
5.90
I-5752
Park's Truck: 2x10-8' BTR FIR
R 12/15/2020
147894
100 4360-1220
SUPPLIES, VEHICLES
Park's Truck: 2x10-8
21.60
I-5872
Disc Golf - Sweep, Wedge...
R 12/15/2020
147894
100 4360-1600
OPERATING SUPPLIES
Disc Golf - Sweep, W
95.43
I-6157
Trail Markers
R 12/15/2020
147894
100 4470-1230
SUPPLIES, EQUIPMENT
Trail Markers
113.43
I-6213
Hillview Park Bldg Door Sweep
R 12/15/2020
147894
100 4360-1210
SUPPLIES, BUILDINGS & GROUNDS
Hillview Park Bldg D
13.98
I-6295
MVCC Painting Supplies
R 12/15/2020
147894
12/10/2020 10:04 AM
A/P HISTORY CHECK REPORT
VENDOR
SET: 01 City of
Mounds View
BANK:
APBNK US Bank
DATE RANGE: 0/00/0000 THRU
99/99/9999
CHECK
VENDOR
I.D.
NAME
STATUS DATE
M3505
Menards CONT
I-6295
MVCC Painting Supplies
R 12/15/2020
252 4732-5110
REPAIRS, BUILDINGS & GROUNDS
MVCC Painting Suppli
M3510
Menards
1-42480
Trail Markers
R 12/15/2020
100 4470-1230
SUPPLIES, EQUIPMENT
Trail Markers
M5300
Midway Ford Company
I-435862
PW# 451 Kit-JE, Hose-W
R 12/15/2020
100 4465-1220
SUPPLIES, VEHICLES
PW# 451 Kit-JE, Hos
1-436429
PD# 172 Weathers
R 12/15/2020
100 4465-1220
SUPPLIES, VEHICLES
PD# 172 Weathers
I-436433
PD# 0131 Gasket, Arm/Tank Asy
R 12/15/2020
100 4465-1220
SUPPLIES, VEHICLES
PD# 0131 Gasket, Arm
I-436484
PD# 0131 Mounding
R 12/15/2020
100 4465-1220
SUPPLIES, VEHICLES
PD# 0131 Mounding
I-436712
PW# 308 FO*G Sensor
R 12/15/2020
100 4360-1220
SUPPLIES, VEHICLES
PW# 308 FO*G Sensor
I-436770
PW# 308 FO*G Sensor
R 12/15/2020
100 4360-1220
SUPPLIES, VEHICLES
PW# 308 FO*G Sensor
I-437906
PW# 421 Oil Filter
R 12/15/2020
100 4465-1220
SUPPLIES, VEHICLES
PW# 421 Oil Filter
I-438647
PD# 0144 S-Ring, 0-Kit,Inject
R 12/15/2020
100 4465-1220
SUPPLIES, VEHICLES
PD# 0144 S-Ring, 0-
I-438779
PD# 0114 Kit-JE
R 12/15/2020
100 4465-1220
SUPPLIES, VEHICLES
PD# 0114 Kit-JE
M7305
MN Dept of Agriculture
I-202012097944
2021 Tree Care Regist Renewal
R 12/15/2020
100 4380-3630
TRAINING & CONFERENCES
Registration: 201360
M7969
Minute Maker Secretarial
I-M1171
11-4 Plan Com/11-9 CC/11-12 CC
R 12/15/2020
100 4110-3030
OTHER PROFESSIONAL SERVICES
11-4 Plan Com
100 4100-3030
OTHER PROFESSIONAL SERVICES
11-9 CC
100 4100-3030
OTHER PROFESSIONAL SERVICES
11-12 Special CC Me
I-M1179
11/23 CC and EDA Meetings
R 12/15/2020
100 4100-3030
OTHER PROFESSIONAL SERVICES
11/23 CC and EDA Mee
M8262
Mobile Radio Engineering, Inc.
I-IN18229
PW# 456, 323 Reprogram
R 12/15/2020
100 4465-5120
REPAIRS, VEHICLES
PW# 456 Reprogram
100 4360-1220
SUPPLIES, VEHICLES
PW# 323 Reprogram
I-IN18273
PW452,710,448,308,451,646,834
R 12/15/2020
100 4465-1220
SUPPLIES, VEHICLES
452
700 4823-1220
SUPPLIES, VEHICLES
710
100 4465-1220
SUPPLIES, VEHICLES
448
PAGE: 11
CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
147894
164.00
123.38
15.98
205.96
421.01
172.87
62.32
62.32
6.54
78.63
15.64
25.00
183.50
219.00
148.00
204.50
53.50
53.50
37.11
37.11
37.11
616.92
147896
123.38
147897
147897
147897
147B97
147897
147897
147897
147897
147897
1,041.27
147899
25.00
147900
147900
755.00
147901
147901
12/10/2020 10:04 AM
A/P HISTORY CHECK REPORT
PAGE: 12
VENDOR
SET: 01 City of
Mounds View
BANK:
APBNK US Bank
DATE RANGE: 0/00/0000 THRU
99/99/9999
CHECK
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
M8262
Mobile Radio EngineeriCONT
I-IN18273
PW452,710,448,308,451,646,834
R 12/15/2020
147901
100 4360-1220
SUPPLIES, VEHICLES
308
37.11
100 4465-1220
SUPPLIES, VEHICLES
451
37.11
745 4415-1230
SUPPLIES, EQUIPMENT
646
37.11
730 4823-1220
SUPPLIES, VEHICLES
834
37.09
366.75
N4800
Norseman Awards
I-1806
City Council Name Tags
R 12/15/2020
147902
100 4100-1600
OPERATING SUPPLIES
City Council Name Ta
47.10
I-1811
Council Tags for Mailboxes
R 12/15/2020
147902
100 4100-1600
OPERATING SUPPLIES
Council Tags for Mai
19.75
66.85
N4860
North Central
I-89290
Truck Bed and Space Cab
R 12/15/2020
147903
460 4470-7040
Vehicles - Public Works
Truck Bed and Space
16,830.44
I-89292
Dump & Chipper Box
R 12/15/2020
147903
460 4360-7040
Vehicles - Parks
Dump & Chipper Box
19,328.28
36,158.72
N6400
Northern Sanitary Supply
I-200321
PW Floor Scrubber
R 12/15/2020
147904
100 4460-1600
OPERATING SUPPLIES
PW Floor Scrubber
48.85
48.85
05510
On Site Companies - OSSTC
I-0001051546
Portable Restrooms
R 12/15/2020
147905
100 4360-4030
PORTABLE TOILETS
Portable Restrooms
138.28
138.28
05531
Optum Health
I-10199049079
Nov. COBRA, Dir Bill,
R 12/15/2020
147906
100 4160-3030
OTHER PROFESSIONAL SERVICES
Nov. COBRA, Air Bill
65.75
65.75
08023
Nate Ostlund
I-202012097946
PW Clothing Allowance 2020-22
R 12/15/2020
147907
252 4350-2400
UNIFORM & CLOTHING
PW Clothing Allowanc
144.00
144.00
08025
Otter Lake Animal Care Center
I-208783
Owner Claimed/Rescue20008883
R 12/15/2020
147908
100 4200-3080
VETERINARY SERVICES
Owner Claimed/Rescue
145.00
145.00
P1550
Matt Parrott/Storey Kenworthy
I-PIMV858235
W-2, 1099 INT, 1099 MISC, Env
R 12/15/2020
147909
100 4150-3430
PRINTING
W-2, 1099 INT, 1099
304.96
304.96
12/10/2020 10:04 AM
A/P HISTORY CHECK REPORT
PAGE: 13
VENDOR
SET: 01 City of
Mounds View
BANK:
APBNK US Bank
DATE RANGE: 0/00/0000 THRU
99/99/9999
CHECK
CHECK CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
DISCOUNT NO STATUS AMOUNT
P1565
Dave Perkins Contracting, Inc.
I-27474
7317 Parkview Drive
R 12/15/2020
147910
700 4823-5155
REPAIR, WATER SERVICE
7317 Parkview Drive
4,385.00
4,385.00
Q1048
Quadient Leasing USA, Inc.
I-N8610417
Oct 4 to Jan 3- Machine Lease
R 12/15/2020
147911
100 4160-4010
RENTAL, EQUIPMENT
Oct 4 to Jan 3 Machi
455.07
455.07
R2023
RDO Equipment Co
I-P8487201
PW# 647 Fan Drive, Pulley
R 12/15/2020
147912
745 4415-1230
SUPPLIES, EQUIPMENT
PW# 647 Fan Drive,
390.41
390.41
R3002
Ramsey County
I-EMCOM-008903
Nov: Fleet Support - PD
R 12/15/2020
147913
100 4200-5100
REPAIRS, COMPUTERS
Nov: Fleet Support -
156.00
I-EMCOM-008933
Nov: CAD Services - PD
R 12/15/2020
147913
100 4200-3050
DISPATCHING - CONTRACTUAL
Nov: CAD Services -
1,308.93
I-EMCOM-008949
Nov: 911 Dispatch - PD
R 12/15/2020
147913
100 4200-3050
DISPATCHING - CONTRACTUAL
Nov: 911 Dispatch -
6,75B.39
8,223.32
R7262
City of Roseville
I-0229634
Dec. IT Services
R 12/15/2020
147914
100 4160-5100
REPAIRS, COMPUTERS
Dec. IT Services
7,681.17
100 4200-5100
REPAIRS, COMPUTERS
Dec. IT Services
3,878.83
252 4350-3100
TELEPHONE
Dec. IT Services
250.00
11,810.00
S2400
City of St. Paul
I-IN43485
Ardan Storm Asphalt
R 12/15/2020
147915
745 4415-5150
REPAIRS, UTILITY
Ardan Storm Asphalt
200.79
200,79
S3024
Stantec Consulting Services,
I
I-1727916,18,19-21
Oct 3 to Nov 6, 2020 Gen...
R 12/15/2020
147916
745 4415-3030
OTHER PROFESSIONAL SERVICES
Local Surface Water
460.25
730 4823-3030
OTHER PROFESSIONAL SERVICES
Comprehensive Sewer
286.50
700 4823-3030
OTHER PROFESSIONAL SERVICES
Water Supply Plan Up
237.00
100 4180-3030
OTHER PROFESSIONAL SERVICES
Comprehensive Plan 2
882.00
700 4823-3030
OTHER PROFESSIONAL SERVICES
General Engineering
73.50
100 4470-3030
OTHER PROFESSIONAL SERVICES
General Engineering
367.50
485 4470-7050-324
2022 STREET PROJECT
2022 Street Project
1,005.00
3,311.75
S4287
Shank Constructors, Inc.
I-11
Nov. 2020: 2019 WTP Rehab
R 12/15/2020
147917
700 4823-7050
CONSTRUCTION
Nov, 2020: 2019 WTP
35,770.00
35,770.00
12/10/2020 10:04 AM
A/P HISTORY CHECK REPORT
VENDOR
SET: 01 City of
Mounds View
BANK:
APBNK US Bank
DATE RANGE: 0/00/0000 THRU
99/99/9999
CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
S7510
City of Spring Lake Park
I-11242020
Fire Bond 2017A SBM Debt Svrc
R 12/15/2020
100 4210-8010
PRINCIPAL
Fire Bond 2017A SBM
35,195.60
100 4210-8020
INTEREST
Fire Bond 2017A SBM
3,239.60
S7520
Spring Lake Park Fire Departme
I -BLS CPR&First Aid
BLS, CPR... PB, BK, BZ, NE
R 12/15/2020
100 4200-3630
TRAINING & CONFERENCES
BLS, CPR... PB, BK
320.00
58028
Steve's Appliances, Inc.
I-91861
Water Filters
R 12/15/2020
100 4460-1230
SUPPLIES, EQUIPMENT
Water Filters
94.90
58802
Streicher's - Minneapolis
1-I1466405
Grenade, Munitions Holder
R 12/15/2020
100 4200-1600
OPERATING SUPPLIES
Grenade, Munitions H
229.20
T6022
Trane
I-311185060
Boiler Repairs
R 12/15/2020
100 4460-5110
REPAIRS, BUILDINGS & GROUNDS
Boiler Repairs
3,343.00
I-311275803
CH HVAC Repair
R 12/15/2020
100 4460-5130
REPAIRS, EQUIPMENT
CH HVAC Repair
625.00
T6100
Tri State Bobcat
I-A80838
PW# 707 Elbow
R 12/15/2020
700 4823-1230
SUPPLIES, EQUIPMENT
PW# 707 Elbow
56.22
T8505
Track Inc.
I -IN 89750
PW# 307 Air Filter
R 12/15/2020
100 4360-1230
SUPPLIES, EQUIPMENT
PW# 307 Air Filter
186.58
V4105
Verizon Wireless
I-9867730299
Staff Phones & Data Cards
R 12/15/2020
700 4823-3100
TELEPHONE
Staff Phones & Data
510.84
730 4823-3100
TELEPHONE
Staff Phones & Data
291.46
252 4350-3100
TELEPHONE
Staff Phones & Data
40.84
100 4360-3100
TELEPHONE
Staff Phones & Data
146,46
100 4470-3100
TELEPHONE
Staff Phones & Data
416.35
100 4410-3100
Telephone
Staff Phones & Data
78.40
745 4415-3100
TELEPHONE
Staff Phones & Data
115.26
100 4180-3100
TELEPHONE
Staff Phones & Data
107.26
100 4200-3100
TELEPHONE
Staff Phones & Data
874.12
100 4130-3100
TELEPHONE
Staff Phones & Data
65.81
I-9867897340
PD & Comm Dev Phones
R 12/15/2020
100 4200-3100
TELEPHONE
PD
526.15
100 4180-3100
TELEPHONE
Comm Dev
80.02
PAGE: 14
CHECK CHECK CHECK
DISCOUNT NO STATUS AMOUNT
147918
38,435.20
147919
320.00
147920
94.90
147921
229.20
147922
147922
3,968.00
147923
56.22
147924
186.58
147925
147925
3,252.97
12/10/2020
10:04 AM
A/P HISTORY CHECK REPORT
PAGE:
VENDOR
SET:
01 City of
Mounds View
BANK:
APBNK US Bank
DATE RANGE:
0/00/0000 THRU
99/99/9999
CHECK
CHECK CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
DISCOUNT NO STATUS AMOUNT
W1610
WatchGuard Video
I-ADVREP203488
Wearable Camera
R 12/15/2020
147926
100
4200-5130
REPAIRS, EQUIPMENT
Wearable Camera
480.00
480.00
X6000
Xcel Energy
I-710433996
Nov. Xcel Energy
R 12/15/2020
147927
252
4350-3210
ELECTRICITY
Community Center-Ele
1,466.04
252
4350-3220
NATURAL GAS
Community Center -Gas
1,100.58
100
4460-3220
NATURAL GAS
City Hall -Gas
584.13
100
4360-3210
ELECTRICITY
Greenfield Park/Tenn
89.08
700
4823-3220
NATURAL GAS
Well #4-Gas
47.81
700
4823-3220
NATURAL GAS
Well #6-Gas
107.26
255
4350-3210
ELECTRICITY
Lakeside Shelter-Ele
42.87
100
4360-3210
ELECTRICITY
Silver View Park-Ele
139.49
100
4360-3210
ELECTRICITY
Lambert Park-Electri
730
4823-3210
ELECTRICITY
Lift Station 41-Elec
74.23
700
4825-3210
ELECTRICITY
Booster Station Load
741.46
740
4416-3210
ELECTRICITY
Street Light-8228 Sp
14.67
700
4825-3210
ELECTRICITY
Well #5, Electric
854.64
100
4360-3210
ELECTRICITY
Random Park Electric
55.29
700
4823-3220
NATURAL GAS
Booster Station -Gas
76.79
700
4825-3210
ELECTRICITY
Well #6 Load-Electri
481.05
700
4823-3220
NATURAL GAS
Well #5-Gas
65.71
100
4475-3250
ELECTRICTY-TRAFFIC
LIGHTS
Traffic Sig.-2234 Hw
32.83
700
4823-3220
NATURAL GAS
Well #3-Gas
166.97
700
4823-3220
NATURAL GAS
Well 42-Gas
29.22
100
4475-3250
ELECTRICTY-TRAFFIC
LIGHTS
Traff.Sig.-2800 Hwy.
97.23
700
4825-3210
ELECTRICITY
Well #4-Elec.
44.99
255
4350-3210
ELECTRICITY
Lakeside Park, 3030
27.50
730
4823-3210
ELECTRICITY
Lift Station #2
78.72
700
4825-3210
ELECTRICITY
Well 41-Electric
134.22
100
4460-3210
ELECTRICITY
City Hall -Electric
1,253.24
700
4825-3210
ELECTRICITY
Well #2-Electric
5,306.99
700
4823-3220
NATURAL GAS
Well #2-Gas
100
4360-3210
ELECTRICITY
Warming House-Electr
17.64
252
4350-3210
ELECTRICITY
Community Center-Ele
1,415.44
100
4460-3210
ELECTRICITY
City Hall -Electric
63.93
100
4475-3250
ELECTRICTY-TRAFFIC
LIGHTS
Traffic Sig.-2399 Hw
33.99
100
4360-3210
ELECTRICITY
Hillview Park Warmin
96.77
100
4360-3220
NATURAL GAS
Hillview Park Warmin
90.65
100
4475-3250
ELECTRICTY-TRAFFIC
LIGHTS
Traffic Sig.-2428 Hw
36.32
100
4360-3220
NATURAL GAS
Random Park -Gas
73.16
100
4360-3210
ELECTRICITY
2815 Ardan-Electric
57.56
100
4360-3220
NATURAL GAS
2815 Ardan-Gas
80.14
100
4360-3210
ELECTRICITY
5590 Quincy St.-Elec
12.03
740
4416-3210
ELECTRICITY
2650 Hwy.10-Electric
85.23
740
4416-3210
ELECTRICITY
2530 Hwy.10-Electric
80.59
740
4416-3210
ELECTRICITY
2383 Hwy.10-Electric
67.66
15
12/10/2020 10:04 AM
A/P HISTORY CHECK REPORT
VENDOR
SET:
01 City of
Mounds View
BANK:
APBNK US Bank
DATE RANGE:
0/00/0000 THRU
99/99/9999
CHECK
VENDOR
I.D.
NAME
STATUS DATE
X6000
Xcel Energy CONT
I-710433996
Nov. Xcel Energy
R 12/15/2020
740
4416-3210
ELECTRICITY
2699 Hwy.10-Electric
740
4416-3210
ELECTRICITY
2221 Hwy.10-Electric
740
4416-3210
ELECTRICITY
2551 Highway 10-Elec
740
4416-3210
ELECTRICITY
2547 Highway 10-Elec
100
4360-3210
ELECTRICITY
Lambert Park-5324 Ja
100
4360-3220
NATURAL GAS
Lambert Park-5324 Ja
100
4360-3220
NATURAL GAS
8303 Groveland-Gas
100
4475-3250
ELECTRICTY-TRAFFIC LIGHTS
Traffic Signal-5510
740
4416-3210
ELECTRICITY
2378 Mounds View Blv
740
4416-3210
ELECTRICITY
2440 Mounds View Blv
740
4416-3210
ELECTRICITY
2805 Mounds View Blv
740
4416-3210
ELECTRICITY
2150 Cty Rd H
100
4460-3210
ELECTRICITY
2466 Bronson PWGarag
100
4460-3220
NATURAL GAS
2466 Bronson-PW Gara
100
4200-3210
ELECTRICITY
8303 Groveland Siren
100
4360-3210
ELECTRICITY
2401 MV Blvd Electri
730
4823-3210
ELECTRICITY
5374 Raymond Ave -Gas
100
4200-3210
ELECTRICITY
Sirens
740
4416-3210
ELECTRICITY
Street Lighting
Z1050
Zahl-Petroleum Maintenance
Co.
I-0259302-IN
Fuel Test: Water Generator,
CH R 12/15/2020
700
4823-1230
SUPPLIES, EQUIPMENT
Fuel Test: Water Gen
100
4460-3030
OTHER PROFESSIONAL SERVICES
CH
Z4100
Ziebart
I-11901
PW# 323 Undercoating
R 12/15/2020
100
4360-1220
SUPPLIES, VEHICLES
PW# 323 Undercoating
I-11902
PW# 456 Undercoating
R 12/15/2020
100
4465-5120
REPAIRS, VEHICLES
PW# 456 Undercoating
** T 0 T A L S ** NO
REGULAR CHECKS: 89
HAND CHECKS: 0
DRAFTS: 0
EFT: 0
NON CHECKS: 0
VOID CHECKS: 0 VOID DEBITS
VOID CREDITS
TOTAL ERRORS: 0
PAGE: 16
CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
147927
69.11
59.85
60.23
58.12
82.06
81.39
26.93
39.69
75.81
43.97
44.66
17.84CR
802.48
453.78
12.62
108.06
26.00
18.48
4,560.47
530.00
530.00
407.50
407.50
INVOICE AMOUNT
875,619.14
0.00
0.00
0.00
0.00
0.00
0.00 0.00
21,929.99
147931
1,060.00
147932
147932
815.00
DISCOUNTS
0.00
0.00
0.00
0.00
0.00
0.00
CHECK AMOUNT
875,619.14
0.00
0.00
0.00
0.00
12/10/2020 10:04 AM A/P HISTORY CHECK REPORT PAGE: 17
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
** G/L ACCOUNT TOTALS **
G/L
---------------------------------------------------------------------
ACCOUNT
NAME
AMOUNT
100
4100-1600
OPERATING SUPPLIES
66.85
100
4100-3030
OTHER PROFESSIONAL SERVICES
571.50
100
4110-3030
OTHER PROFESSIONAL SERVICES
263.10
100
4130-1600
OPERATING SUPPLIES
67.95
100
4130-3030
OTHER PROFESSIONAL SERVICES
140.00
100
4130-3100
TELEPHONE
65.81
100
4130-3630
TRAINING & CONFERENCES
115.94
100
4150-2100
BOOKS & PERIODICALS
115.94
100
4150-3430
PRINTING
304.96
100
4160-1120
COPY SUPPLIES
251.52
100
4160-1230
SUPPLIES, EQUIPMENT
114.86
100
4160-1600
OPERATING SUPPLIES
327.35
100
4160-3010
GENERAL LEGAL SERVICES
2,514.30
100
4160-3030
OTHER PROFESSIONAL SERVICES
2,855.75
100
4160-3100
TELEPHONE
166.50
100
4160-3420
ADVERTISING
195.00
100
4160-4010
RENTAL, EQUIPMENT
455.07
100
4160-5100
REPAIRS, COMPUTERS
7,681.17
100
4180-3030
OTHER PROFESSIONAL SERVICES
882.00
100
4180-3100
TELEPHONE
187.28
100
4180-3610
MEMBERSHIPS
648.00
100
4180-3630
TRAINING & CONFERENCES
490.00
100
4200-1600
OPERATING SUPPLIES
229.20
100
4200-1700
MOTOR FUELS & LUBRICANTS
6.72
100
4200-2400
UNIFORM & CLOTHING
49.90
100
4200-3050
DISPATCHING - CONTRACTUAL
8,067.32
100
4200-3070
COPS EVENTS
28.99
100
4200-3080
VETERINARY SERVICES
145.00
100
4200-3100
TELEPHONE
1,400.27
100
4200-3210
ELECTRICITY
31.10
100
4200-3630
TRAINING & CONFERENCES
1,245.50
100
4200-5100
REPAIRS, COMPUTERS
4,034.83
100
4200-5130
REPAIRS, EQUIPMENT
480.00
100
4210-8010
PRINCIPAL
144,781.90
100
4210-8020
INTEREST
18,253.72
100
4360-1210
SUPPLIES, BUILDINGS & GROUNDS
299.94
100
4360-1220
SUPPLIES, VEHICLES
644.35
100
4360-1230
SUPPLIES, EQUIPMENT
235.24
100
4360-1600
OPERATING SUPPLIES
95.43
100
4360-2400
UNIFORM & CLOTHING
314.69
100
4360-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
25.26
100
4360-3100
TELEPHONE
146.46
100
4360-3210
ELECTRICITY
657.98
100
4360-3220
NATURAL GAS
352.27
100
4360-4030
PORTABLE TOILETS
138.28
100
4380-3630
TRAINING & CONFERENCES
25.00
12/10/2020 10:04 AM A/P HISTORY CHECK REPORT
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
PAGE: 18
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
----------------------------------------------------------------------
100
4410-2400
UNIFORM & CLOTHING
3.29
100
4410-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
1.94
100
4410-3100
Telephone
78.40
100
4460-1230
SUPPLIES, EQUIPMENT
141.21
100
4460-1600
OPERATING SUPPLIES
422.48
100
4460-2400
UNIFORMS & CLOTHING
1.18
100
4460-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
0.60
100
4460-3030
OTHER PROFESSIONAL SERVICES
2,527.32
100
4460-3210
ELECTRICITY
2,119.65
100
4460-3220
NATURAL GAS
1,037.91
100
4460-5110
REPAIRS, BUILDINGS & GROUNDS
3,593.00
100
4460-5130
REPAIRS, EQUIPMENT
625.00
100
4465-1220
SUPPLIES, VEHICLES
1,228.06
100
4465-1600
OPERATING SUPPLIES
22.49
100
4465-1700
MOTOR FUELS & LUBRICANTS - UNL
42.78
100
4465-1701
MOTOR FUELS & LUBRICANTS - DSL
3,408.68
100
4465-2400
UNIFORMS &, CLOTHING
14.11
100
4465-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
8.22
100
4465-5120
REPAIRS, VEHICLES
461.00
100
4465-5130
REPAIRS, EQUIPMENT
30.16
100
4470-1230
SUPPLIES, EQUIPMENT
236.81
100
4470-2400
UNIFORMS & CLOTHING
271.31
100
4470-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
15.10
100
4470-3030
OTHER PROFESSIONAL SERVICES
367.50
100
4470-3100
TELEPHONE
416.35
100
4472-1600
OPERATING SUPPLIES
711.92
100
4472-2400
UNIFORMS & CLOTHING
21.26
100
4472-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
12.56
100
4472-3100
Telephone
78.13
100
4475-1600
OPERATING SUPPLIES
730.44
100
4475-2400
UNIFORMS & CLOTHING
4.24
100
4475-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
2.54
100
4475-3250
ELECTRICTY-TRAFFIC LIGHTS
240.06
100
4653-3045
CONTRACTUAL N. METRO CONF BURE
2,250.95
100
4750-8011
LEASE PAYABLE
139,530.14
100
4750-8021
LEASE, INTEREST
4,484.10
*** FUND TOTAL ***
365,311.09
225
4200-1600
OPERATING SUPPLIES
20.50
*** FUND TOTAL ***
20.50
230
2320
DEPOSIT PAYABLE
23.50
230
4650-3030
OTHER PROFESSIONAL SERVICES
79.60
*** FUND TOTAL ***
103.10
252
4350-1600
OPERATING SUPPLIES
175.60
12/10/2020 10:04 AM A/P HISTORY CHECK REPORT
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
PAGE: 19
** G/L ACCOUNT TOTALS **
G/L
----------------------------------------------------------------------
ACCOUNT
NAME
AMOUNT
252
4350-2400
UNIFORM & CLOTHING
165.64
252
4350-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
87.84
252
4350-3030
OTHER PROFESSIONAL SERVICES
1,055.53
' 252
4350-3100
TELEPHONE
443.36
252
4350-3210
ELECTRICITY
2,881.48
252
4350-3220
NATURAL GAS
1,100.58
252
4350-8011
LEASE PAYABLE
302,580.59
252
4350-8021
LEASE, INTEREST
9,723.39
252
4730-3030
OTHER PROFESSIONAL SERVICES
13.52
252
4732-1230
SUPPLIES, EQUIPMENT
19.23
252
4732-5110
REPAIRS, BUILDINGS & GROUNDS
164.00
*** FUND TOTAL ***
318,410.76
255
4350-3210
ELECTRICITY
70.37
*** FUND TOTAL ***
70.37
460
4360-7040
Vehicles - Parks
19,328.28
460
4470-7040
Vehicles - Public Works
16,830.44
*** FUND TOTAL ***
36,158.72
485
4470-7050
CONSTRUCTION
1,224.36
485
4470-7050-324
2022 STREET PROJECT
1,005.00
*** FUND TOTAL ***
2,229.36
700
1152
UTILITY DELQ. RECIEVABLE
1,066.55
700
3913
METER SALE
317.80
700
4823-1210
SUPPLIES, BUILDING & GROUNDS
18.26
700
4823-1220
SUPPLIES, VEHICLES
37.11
700
4823-1230
SUPPLIES, EQUIPMENT
616.38
700
4823-1250
SUPPLIES, UTILITIES
125.10
700
4823-1600
OPERATING SUPPLIES
75.1E
700
4823-2400
UNIFORM & CLOTHING
549.66
700
4823-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
16.44
700
4823-3030
OTHER PROFESSIONAL SERVICES
464.40
700
4823-3100
TELEPHONE
613.03
700
4823-3200
WATER & SEWER
374.61
700
4823-3220
NATURAL GAS
493.76
700
4823-5155
REPAIR, WATER SERVICE
4,385.00
700
4823-7050
CONSTRUCTION
68,299.54
700
4825-1600
OPERATING SUPPLIES
2,482.98
700
4825-2400
UNIFORM & CLOTHING
22.82
700
4825-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
8.22
700
4825-3210
ELECTRICITY
7,563.35
*** FUND TOTAL ***
87,530.19
730
4823-1220
SUPPLIES, VEHICLES
1,100.87
12/10/2020 10:04 AM A/P HISTORY CHECK REPORT
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
PAGE: 20
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
730
4823-1230
SUPPLIES, EQUIPMENT
69.48
730
4823-1600
OPERATING SUPPLIES
946.04
730
4823-2400
UNIFORM & CLOTHING
290.05
730
4823-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
33.48
730
4823-3030
OTHER PROFESSIONAL SERVICES
286.50
730
4823-3100
TELEPHONE
291.46
730
4823-3200
WATER & SEWER
1,086.01
730
4823-3210
ELECTRICITY
178.95
*** FUND TOTAL ***
4,282.84
740
4416-3210
ELECTRICITY
5,202.53
740
4416-8011
LEASE PAYABLE
52,523.40
740
4416-8021
LEASE INTEREST
1,684.23
*** FUND TOTAL ***
59,410.16
745
4415-1230
SUPPLIES, EQUIPMENT
760.60
745
4415-2400
UNIFORM & CLOTHING
74.60
745
4415-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
10.16
745
4415-3030
OTHER PROFESSIONAL SERVICES
924,05
745
4415-3100
TELEPHONE
115.26
745
4415-5150
REPAIRS, UTILITY
200.79
745
4417-2400
UNIFORM & CLOTHING
4.19
745
4417-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
2.40
*** FUND TOTAL ***
2,092.05
NO
INVOICE AMOUNT
VENDOR SET: 01 BANK: APBNK TOTALS: 89
875,619.14
BANK: APBNK TOTALS;
89
875,619.14
REPORT TOTALS:
89
875,619.14
DISCOUNTS
CHECK AMOUNT
0.00
875,619.14
0.00
875,619.14
0.00
875,619.14
MOU--N-DitSVV!rW
City of Mounds View Staff Report
Item No: 05C
Meeting Date: December 14, 2020
Type of Business: Consent Agenda
City Administrator Review:
To: Honorable Mayor and City Council
From: Nyle Zikmund, City Administrator
Item Title/Subject: Resolution 9355, Renewal of Therapeutic Massage License
for Eric Rautio, Eric Roy Massage, 8373 Groveland Court
Introduction:
Mounds View City Code requires that massage therapists be licensed in the City of
Mounds View and that the license be renewed annually. Eric Rautio, owner of Eric Roy
Massage, 8373 Groveland Court, has had an enterprise therapeutic massage license for
Eric Roy Massage and an individual massage therapy license for himself with the City of
Mounds View since 2017. Mr. Rautio has no other massage therapists on staff.
Discussion:
Massage therapy licenses run from January 1 to December 31 of each year. Mr. Rautio
is applying to renew his license for 2021. Mr. Rautio's criminal background check that
was conducted by the Mounds View Police Department was satisfactory and his property
taxes and Mounds View water/sewer bill are current.
Strategic Plan Strategy/Goal:
A progressive City that is welcoming, and a desirable destination to all ages &
cultures, who seek progress through partnerships, and a place where residents can
work, live, and play safely and show pride in the community
Financial Impact: None
Recommendation:
Staff is recommending that the Council adopt Resolution 9355 approving a Therapeutic
Massage Enterprise license an Individual Therapeutic Massage license for Eric Rautio,
Eric Roy Massage, 8373 Groveland Court.
Respectfully submitted,
Nyle Zikmund
City Administrator
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION NO. 9355
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING A THERAPEUTIC MASSAGE LICENSE
RENEWAL FOR ERIC RAUTIO, 8373 GROVELAND COURT
WHEREAS, Mounds View City Code requires that massage therapists be licensed
in the City of Mounds View and that the license be renewed annually; and
WHEREAS, in 2017, Eric Rautio, owner of Eric Roy Massage, 8373 Groveland
Court, was issued an enterprise therapeutic massage license for Eric Roy Massage and
an individual massage therapy license for himself by the City Council; and
WHEREAS, Eric Rautio is applying to renew those licenses for 2021; and
WHEREAS, Eric Rautio has a satisfactory criminal background check report by
the Mounds View Police Department; and
WHEREAS, Eric Ratio is current with his property taxes and Mounds View
water/sewer bill.
NOW, THEREFORE BE IT RESOLVED, that a Therapeutic Massage Enterprise
License and an Individual Therapeutic Massage License be renewed for Eric Rautio, Eric
Roy Massage, 8373 Groveland Court.
2021.
BE IT FURTHER BE RESOLVED that these licenses will expire on December 31,
Adopted this 14t" day of December, 2020.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(SEAL)
The Mounds View Vision
A Thriving Desirable Community
}
.�4
Mo sIVIEW
2401 Mounds View Boulevard * Mounds View MN 55112-1499
(763) 717-4000 * Fax (763) 717-4019
Barb.benesch(-Oci.mounds-view.mn.us * www.ci.mounds--view.mn.us
2020
THERAPEUTIC MASSAGE
THERAPIST (INDIVIDUAL) LICENSE ($102 Each)
ENTERPRISE LICENSE ($255)
This is a renewal application only. The information shown below is information on your original
application that may change from time to time. All other information on the original application is kept
on file. Please review the information below, complete or make any corrections in "red" ink if possible,
and answer "yes or no" to any questions that are asked.
'WW"."M
Applicant Eric Rautio
Address 8373 Groveland Road City Mounds View
State Minnesota Zip 55112
Phone 1 (612) 384-6045 Phone 2 /VA -
Email er ; C, C Q.,r�C tCO y A0-OY►'1
Change in residence in the last year?
Convicted of a felony in the last year?
Have there been any changes in ownership or partnership in the last year? Nd
Have all real estate and personal property taxes that are due and payable for the premises been
paid? r 0
Has the location in the building where the massage services are to be conducted changed in the last
year? /}Q
Other therapists employed (first/last names):
MA
■ If the business is to be conducted under a designated name or style other than the full individual
name of the applicant, attach a copy of the certification required by MS Chapter 333.
• Please attached or forward a valid Certificate of Insurance good through the entire license
period.
I hereby certify that the information provided I this application is true and correct and
understand that any misrepresentation made herein may be grounds for denial of thi,
application for a business license.
cant
�* �-).f
ZSffice Use:
Investigation-$50/Therapist-$102ea./Enterprise-$255
Date:
11
,PPount Paid I D Receipt
Certificate of Insurance
Cbm OCCURRENCE COVERAGE
ABMP In -Dues Liability Program
ABMP MAILING ADDRESS:
MASTER POLICY HOLDER
Associated Bodywork & Massage Professionals
Allied Professionals Insurance RPG
25188 Genesee Trail Road
Suite 200
AGENT/BROKER
Golden, CO 80401
Allied Professionals Insurance Services
ISSUED BY:
POLICY #: API-ABMP-19
Allied Professionals Insurance Company, A
Risk Retention Group, Inc.
LIABILITY LIMITS
ANNUAL AGGREGATE ............................................... $6,000,000
(per member)
PER OCCURRENCE LIMIT.....__ ................ ............... $2,000,000
COMMERCIAL GENERAL LIABILITY
PRODUCTS-COMP/OP.................................................. included
PROFESSIONAL LIABILITY ........................................ included
GENERAL LIABILITY ...... .............:....................:...... included
FIRE LIABILITY LIMIT ............................................. $100,000
To verify information, contact ABMP. Tel: 303-674-8478 Fax: 303-674-0859
This Policy is issued by your risk retention group. Your risk retention group may not be subject to all of the insurance laws and
regulations of your State. State insurance insolvency guaranty funds are not available for your risk retention group. Coverage is
afforded to person(s) named herein as Named Insureds according to the terms and conditions of the Policy to which this Certificate
refers, subject to limitation by any applicable state licensing laws. No other rights or conditions, except as specifically stated
herein, are granted or inferred.
COVERAGES
TIES IS TO CERTIFY THAT THE POLICY OF INSURANCE LISTED ABOVE HAS BEEN ISSUED TO
THE INSURED NAMED BELOW. THE INSURED ACTIVE DATE LISTED BELOW APPLIES ONLY TO
ELEMENTS OF COVERAGE CONTINUOUSLY IN PLACE SINCE THE INCEPTION OF TIE: NAMED
INSURED'S POLICY. CHANGES TO COVERAGE ARE EFFECTIVE RETROACTIVELY ONLY TO THE
DATE THE CHANGE WAS MADE. REPORT IN WRITING WITHIN 48 HOURS ANY & ALL CLAIMS, OR
INCIDENTS THAT YOU BELIEVE MAY RESULT IN A CLAIM, EVEN IF GROUNDLES&
This Certificate, along with the Policy to which it rerers, is valid evidence of coverage extended to the
Certificate Holder listed below.
CERTIFICATE HOLDER
(Active Registered Members are on file with the ABMP Membership Director.)
Member/Named Insured: Eric Roy Rautio
Membership I.D. #: 1130586
Member/Policy Term Active: Mar-28-2019
Member/Policy Term Expires: Mar-27-2020
Total Member Cost: $ 199 [AIIMP11lcrvbctsMp, including
t&Fnbcr IJiability CavcragQ
Authorized Representative
CANCELLATION: Should any of the above described policies be cancelled before the
expiration date thereof, the issuing company will endeavor to mail 10 days written notice for
non-payment or 90 days written notice for any other reason to the certificate holder named
above, but failure to mail such notice shall impose no obligation or liability of any kind upon the
company, its agents or representatives.
ADDITIONAL INSURED: (with inception date)
Coverage is extended subject to all terms and conditions of the Policy.
MOUNDitsvrE—W
City of Mounds View Staff R
Item No: Item 05D
Meeting Date: 12/14/2020
Type of Business: CA
Administrator Review:
To: Honorable Mayor and City Council
From: Nyle Zikmund, City Administrator
Item Title/Subject: Resolution 9356, Approving the Recording Secretary
Service Agreement Addendum with Minute Maker
Secretarial
Background:
Minutes Maker Secretarial (formerly Timesaver Off Site Secretarial, Inc). has been
providing recording secretary services for the City of Mounds View since 1999.
Discussion:
Rates reflect an increase of 50 cents per hour and 25 cents per page and a base rate
increase of less than 2.5%. The contract addendum rates are as follows:
2019 Rates
Base Rate $145.00
Add'I '/2 Hour $35.50
Per Hour $30.50
Per Page $14.00
2020 Rates
$148 for any meeting up to 1 hour plus $35.50 for each 30 minutes thereafter;
or
$46.50 for the 1st hour of meeting time and $31.00 for every hour thereafter
plus $14.25 for each page of draft minutes;
The highest of the above rates prevailing.
2021 Rates
$151 for any meeting up to 1 hour plus $36 for each 30 minutes thereafter; or
$47.25 for the first hour of meeting time and $31.50 for every hour after the
first hours plus $14.50 for each page of draft minutes;
The highest of the above rates prevailing.
Recommendation:
Given the City's satisfaction with Minut
recommending approval of the contract
adoption of attached Resolution 9356.
Respectfully Submitted,
Nyle Zikmund
City Administrator
e
Maker Secretarial's performance, Staff is
addendum dated December 31, 2020, and
A Thriving Desirable Community
RESOLUTION NO. 9356
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE RECORDING SECRETARY SERVICE
AGREEMENT ADDENDUM DATED DECEMBER 31, 2020 WITH
MINUTE MAKER SECRETARIAL
WHEREAS, Minute Maker Secretarial (formerly TimeSaver Off -Site Secretarial,
Inc.) has been taking minutes for City Council, EDA and Planning Commission meetings
since 1999; and
WHEREAS, the City Council and Staff are satisfied with the thoroughness and
accuracy of the minutes taken by Minute Maker Secretarial; and
WHEREAS, attached to this resolution is the addendum to the Recording
Secretary Service Agreement as Exhibit A;
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
agrees to and accepts the terms of the Minute Maker Secretarial recording secretary
service agreement addendum dated December 31, 2020, as attached.
2021.
BE IT FURTHER RESOLVED that this agreement shall expire December 31,
Adopted this 14t" day of December, 2020.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(SEAL)
The Mounds View Vision
A Thriving Desirable Community
iit Minute Maker Secretarial
November 2, 2020
Ms. Barbara Benesch, Admin. Assistant
City of Mounds View
2401 Mounds View Boulevard
Mounds View, MN 55112
Dear Barb,
Enclosed is an Addendum to the Recording Secretary Service Agreement that extends the
expiration date to December 31, 2021. The unit rates reflect an increase of 50 cents per
hour and 25 cents per page and a base rate increase of less than 2.5%.
I so appreciate the confidence you have placed in Minute Maker Secretarial to handle
your meeting minute needs and look forward to continuing that relationship in 2021.
If you need further information or have questions, please feel free to contact me at
612-600-8999.
Bes egards,
Heidi Guenther
Owner
Enclosure: Recording Secretary Service Agreement
Return envelope
5323 Ivanhoe Street 9 Duluth, MN 55804 0 612.600.8999
EXHIBIT A
ADDENDUM TO
RECORDING SECRETARY SERVICE AGREEMENT
Dated: December 31, 2020
By and between Minute Maker Secretarial, Inc. (MMS) and the City of Mounds View, 2401
Mounds View Boulevard, Mounds View, MN 55112.
EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The term
of the existing Recording Secretary Service Agreement dated December 31, 2019 shall be
extended under the same terms and conditions to December 31, 2021.
2. MMS CHARGES: MMS shall be paid for its services as recording secretary for each
meeting with a one (1) hour minimum, the highest rate prevailing, as follows:
a. Base Rate: One Hundred Fifty -One and 00/100 dollars ($151.00) for any meeting
up to one (1) hour (billable time) plus Thirty -Six and 00/100 dollars ($36.00) for
each thirty (30) minutes following the first one (1) hour; or
b. Unit Rate: Forty -Seven and 25/00 dollars ($47.25) for the first hour of meeting
time and Thirty -One and 50/100 dollars ($31.50) for every hour after the first
hour plus Fourteen and 501100 dollars ($14.50) for each page of draft minutes for
submission to the City of Mounds View for their preparation of final minutes.
At the end of the term of this Addendum or any extension of it, the parties may make a new
Agreement or extend or modify the terms of this Agreement.
IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recording
Secretary Service Agreement as of the day and year indicated.
Date:
CITY OF MOUNDS VIEW
By
Carol A. Mueller
Its Mayor
By
Nyle Zikmund
Its City Administrator
November 2, 2020 MINUT A R SECRE RIAL, NC.
By
ei i Guenther
Its President & CEO
Item No. 5.E.
Meeting Date: December 14, 2020
T �� Vf9V
Type of Business: Consent Agenda
MOUNDS Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 9351 Electing to Retain the Statutory
Tort Limit on Liability for the 2021 Insurance
Policies
Minnesota Statutes 466.04 provides a limit on municipal tort liability claims. Cities
have the option of waving this limit if they purchase insurance policies with larger
maximum coverage. There is no reason why the City of Mounds View should waive
the statutory limit on tort liability. The City has never waived the limit on tort liability.
Cities obtaining liability coverage from the League of Minnesota Cities Insurance
Trust must decide whether or not to waive the statutory tort limit. The decision must
be made by the City Council before the effective date of the coverage. The attached
resolution declares that the City of Mounds View does not waive the statutory limit
on tort liability.
Respectfully Submitted,
Mark Beer, Finance Director
RESOLUTION NO. 9351
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ELECTING TO RETAIN THE STATUTORY TORT LIMIT ON LIABILITY FOR
THE 2021 INSURANCE POLICIES
WHEREAS, the City of Mounds View is currently making application for insurance
policies to cover the period of January 1, 2021 through December 31, 2021; and
WHEREAS, Minnesota Statute 466.04 requires that the City Council elect to not
waive the monetary limits on municipal tort liability prior to the effective date of the coverage;
and
WHEREAS, the established tort limits protect the City of Mounds View in state
courts, waiving the statutory tort limit on liability claims is not in the best interest of the City
of Mounds View.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Mounds
View that the statutory tort limit on municipal tort liability is not waived.
Adopted this 14th day of December 2020.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(SEAL)
MOU-N-DitSVIEW
of Mounds View Staff R
Item No: O8F
Meeting Date: December 14, 2020
Type of Business: Consent Agenda
City Administrator Review:
To: Honorable Mayor and City Council
From: Nyle Zikmund, City Administrator
Item Title/Subject: Resolution 9357, Amendment to 2021 City of Mounds View
Fee Schedule
Introduction:
Staff reviews the Mounds View fee schedule on an annual basis to keep pricing and fees
current. The City Council approved the 2021 fee scheduled on November 9, 2020. The
Community Development Department has requested another revision.
Discussion:
The City Council, at their December 7th work session reviewed the following amendment
to the fee schedule:
V. LICENSES (All Licenses are Subject to 20% Late Fee)
Rental Dwelling (Chapter 1012)
dmi n istrative Fee {Multi -Family Dwelling}
530 (active license with ro ren-e•s i
Single -Family Dwelling
5144 per year
New Single Family Renial
5144 per year plus ccn,-eraion fee
Multi -Family Rental
5100 plus S25 per unit per year
Renev:al Late Fee
10% of license fee (minimum v1 CC;
License Fee Discount. Certification Level C
20% fee reduction
License Fee Discount. Certification Level E.
33% fee reduction
License Fee Discount. Certification Level A
50% fee reduction
Transfer of License
5100 per building
5375 in addition to annual license fee.
5100 if owner presents proof of participation in an applicaDle education o•
hires a man age inenl company far ai least a year
961mido n nc 19WR nA b. Nnnnr45# EFdity a
Conversion Fee (conversion from un-
licensed rental to licensed rental, if 3 or
fewer units in one building). Buildings
owned by Nonprofits are exempt from
Conversion Fee.
Recommendation: Staff recommends approval of Resolution 9357, a resolution
approving an amendment to the 2021 Fee Schedule.
Respectfully submitted,
Nyle Zikmund
City Administrator
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION NO. 9357
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING AN AMENDMENT TO THE
CITY OF MOUNDS VIEW 2021 FEE SCHEDULE
WHEREAS, annual revisions and updates to the City of Mounds View Fee
Schedule are necessary; and
WHEREAS, the City Council has approved those revisions by approving the 2021
Fee Schedule (Resolution 9336) on November 9, 2020; and
WHEREAS, the Community Development Department has requested another
revision as follows:
V. LICENSES (All Licenses are Subject to 20%Late Fee)
Rental Dwellinrr (Chanter 10121
Ac m ristrative Fee (Multi -Family dwelling)
S30 (active license with no renlers)
Single -=artily Dwelling
G1C3 3er':ear
He,. Sin;le Family Rental
: 1 CC per -ear I:1.15 ccr-ersion fee
Mull-Fa,ltil'y Rental
:1CG 3LS _« I)e•l 11 l:•e' ear
Rere.:al Late Fee
1C°c C` I tense fee I min rr 'n 31 CC;
Limerse Fee Ciscjurrt. Certi{cai or I -a-,el C
2C`.� fee ec-1•=[ion
License Fee Cisce.lnt. Celli' cat or. -e',el E.
3v5c fee 'ec.lction
License Fee Discount. Certification Level �1
cCS-� fee ec-lotion
Transfer of License
= 1 CC per o.I Icl ng
Gonversion Fee {conversion from un-
,. 5 1' acd tim tc al- 1.Ia I Cal'Se fee.
1 C: f c.% :re I=•1eSants a•o3f cf palli• pation in an applicable education or
hies a r'ala•gerer7 xinoan'y for al least a year
licensed rerdal to licensed rental, it 3 or
fewer units in one building). Buildings
owned by Nonprofits are exempt from
Conversion Fee.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Mounds View does hereby approve the amendment shown above to the 2021 Fee
schedule.
Adopted this 14t" day of December 2020.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(SEAL)
The Mounds View Vision
A Thriving Desirable Community
Mourns ViEw
City of Mounds View Staff Report
Item No: 5.K.
Meeting Date: December 14, 2020
Type of Business: Council Consent
Administrator Review:
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 9363 Authorizing Payoff and a Budget
Adjustment to facilitate retirement of the Energy Savings
Program Capital Lease
Background:
The City Council authorized a capital lease for the Energy Savings Program (ESP), which
paid for various energy saving improvements to City Hall, the Community Center, and the
trail -way lighting system. The capital lease has an interest rate of 3% and remaining
interest of $48,270. Current Investment rates are extremely low (0.05 — 0.30%) it would
make sense to retire the capital lease which would save approximately $31,000 over the
life of the lease after taking into account potential investment earnings. The payoff is
$510,525.85, which would come out of surplus funds and fund balance in 2020.
Recommendation:
Staff recommends payoff of the ESP capital lease and adjusting the impacted budgets in
the General, Community Center, and Street Light funds.
Respectfully submitted,
Mark Beer, Finance Director
RESOLUTION 9363
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING PAYOFF AND A BUDGET ADJUSTMENT TO FACILITATE
RETIREMENT OF THE ENERGY SAVINGS PROGRAM CAPITAL LEASE
WHEREAS, the City Council authorized various energy saving improvements to
City Hall, the Community Center, and the trail -way lighting system financed with a capital
lease; and,
WHEREAS, the lease has an interest rate of 3% and remaining interest of $48,270;
and
WHEREAS, current investment rates are extremely low, early payoff would provide
approximately $31,000 in savings over potential investment earnings; and
WHEREAS, budget adjustments are necessary to facilitate payoff of the lease in
the General, the Community Center, and Street Light funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View does hereby authorize payoff of the Energy Savings Program Capital Lease, not to
exceed $510,525.85. The City Council also authorizes budget adjustment increases of
$137,837 to account 100-4750-8011, $4,137 to account 100-4750-8021, $298,907 to
account 252-4350-8011, $8,970 to account 252-4350-8021, $51,884 to account 740-
4416-8010, and $1,553 to account 740-4416-8021.
Adopted this 14t" day of December, 2020
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, Interim City Administrator
(SEAL)
embank
Payoff Quote
Date of Quote: 12/2/2020
Customer Name: CITY OF MOUNDS VIEW
Attention: MARK BEER
Email: MARK. BEER@MOUNDSVIE
WMN.ORG
Contract Number: 077-0019703-001
Receivable Balance: $510,525.85
Total Payoff Amount: $510,525.85
Valid Through Date: 12/23/2020
If the total payoff payment is not received by the valid through date listed above, additional charges may incur and
payoff quote above becomes void.
Below are your remittance options:
Payoff Payment Address:
US Bancorp Government Leasing
and Finance, Inc
PO Box 959067
St. Louis, MO 63101
Attn : 077-0019703-001
ress:
US Bancorp Government
Leasing and Finance, Inc
Attention Payoff
PO Box 959067
1005 Convention Plaza
St. Louis, MO 63101
Attn : 077-0019703-001
nstructions:
Beneficiary Name: U.S. Bancorp Government
Leasing and Finance
Bank Name: U.S. Bank
Bank Address:
Marshall, MN 56258
Account No: 173103687690
ABA Routing No: 091000022
Attn : 077-0019703-001
These amounts are subject to final verification upon our receipt of funds. We reserve the right to adjust these amounts
and refuse any funds which are insufficient to pay off the agreement in full for any reason including, but not limited to:
error in calculation of payoff amount, dishonored check or money order, or additional amounts due for expenses
advanced by us. SHOULD FUNDS BE PAYABLE BY A THIRD PARTY ON YOUR BEHALF, WE WILL NEED YOUR
PRIOR WRITTEN AUTHORIZATION TO ACCEPT.
Total payoff amount is inclusive of current invoiced charges. If this is a quote for a partial payoff, after receipt of such
payment, we shall reduce the amount of your remaining periodic payment(s) accordingly.
Please be advised that this invoice in no way releases you, the customer, from any obligations or liabilities to any third
party, including but not limited to, the original supplier of the equipment.
Provided we are in receipt of the total payoff payment, upon your request, we shall release our security interest in the
equipment.
If you have any questions regarding this quote, please contact the Payoff department at 800-328-5371.
MOU--N-DitSVV!rW
City of Mounds View Staff R1
Item No: 05L
Meeting Date December 14, 2020
Type of Business: Consent Agenda
City Administrator Review:
To: Honorable Mayor and City Council
From: Nyle Zikmund, City Administrator
Item Title/Subject: Resolution 9368, Approving Partnership Agreement with
Northeast Youth and Family Services
Introduction:
Since at least 2002, Mounds View has been a strong partner with Northeast Youth and
Family Services (NYFS) in providing Mental Health and Youth Diversion services in a
highly effective and cost efficient manner.
Discussion:
Council is aware the board of NYFS includes elected city officials and the combination
of our long relationship and direct involvement, Council is very familiar with the
operation and services provided. Due to reductions in the Mental Health counseling
services and COVID impacts revenues have decreased and as a result, this year's
contract includes a 17% % increase which is the highest in five years. The total dollar
amount is $26,656 with the increase just under $4,000 as detailed in the attached
spreadsheet. The agreement also includes the previously approved Community
Advocate position for which Mounds View shared $25,000 of the cost and one of 5
partner cities.
Strategic Plan Strategy/Goal:
Increase community engagement while being sensitive to the changing demographics &
their needs and inclusive to all socioeconomic situations
Financial Impact:
The agreement is consistent with the 2021 adopted budget.
Recommendation:
Staff recommends the Council adopt resolution 9368
Respectfully submitted,
Nyle Zikmund
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION NO. 9368
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING PARTNERSHIP AGREEMENT WITH NORTHEAST YOUTH AND
FAMILY SERVICES FOR 2021 CALENDAR YEAR
WHEREAS, the City of Mounds View has been partnering with Northeast Youth
and Family Services (NYFS) since at least 2002; and
WHEREAS, NYFS provides highly effective and cost efficient mental health and
youth diversion services; and
WHEREAS, the NYFS board includes representatives from the partnership cities.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Mounds View authorizes expenditure of $26, 656 for services and $25,000 for the
Community Advocate position for a total of $51,656 and enter into a partnership
agreement for calendar year 2021.
Adopted this 14t" Day of December, 2020.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(seal)
The Mounds View Vision
A Thriving Desirable Community
AGREEMENT
1. PARTIES
This agreement is made and entered into by and between the City of
Mounds View Minnesota ("Municipality") and Northeast Youth and Family
Services ("NYFS").
2. RECITALS
a. NYFS is a non-profit social service agency whose mission is to meet the
unmet developmental needs of at -risk youth and families within their
community environment with emphasis on providing services through
collaboration and coordination with existing community resources. These
services are available to youth and families residing in the northern
suburbs of Ramsey County, including, but not limited to, the municipalities
which are signatory to agreements which are identical to this Agreement
("participating municipalities") and students and families from Independent
School Districts 621, 622, 623, 624, 282 and 832.
b. Through this Agreement the Municipality intends to contract with NYFS to
provide such services to its residents and to act as a sponsor of NYFS by
providing financial support, a method to establish appropriate services to
be provided and policy guidance for its activities.
c. This Agreement shall be used as the formal agreement between NYFS
and each of the participating municipalities. This Agreement is intended to
continue the spirit of cooperation and collaboration in the provision of
social services between the Municipality and NYFS.
3. TERMS AND CONDITIONS
In consideration of the mutual understandings of this Agreement, the
parties hereby agree as follows:
a. Prior Agreements Cancelled. By execution of this Agreement any prior
agreements and amendments thereto between the parties are hereby
cancelled.
b. Services Provided. NYFS shall provide the Municipality and its residents
with youth and family programs set forth in the Addendum attached
hereto.
c. Principles of Service and Program Establishment and Operations. On a
yearly basis and prior to submission of its annual budget, as provided for
hereafter, NYFS shall:
i. Report regarding proposed changes in services and programs to
the Municipality; and
ii. Establish a fair and open bidding/request for proposal (RFP)
process to contract, manage or provide such services and
programs, which are not directly provided by NYFS staff.
d. Funding
i. In addition to the participating municipalities' share of the annual
budget, funds for the operation of NYFS will be raised by NYFS
endeavoring to secure user fees, grants and appropriations from
private organizations, the State of Minnesota, Federal and County
agencies, and other legal and appropriate sources.
ii. The Municipality shall pay annually to NYFS the base amount
listed in Exhibit A. This base amount will be adjusted annually for
inflation/deflation based on the Standard Metropolitan Statistical
Area Consumer Price Index for All Urban Consumers (CPI-U) and
municipal population estimates based on MN State Demographic
Center. Any adjustment in the payment beyond those indicated by
reference to the CPI-U shall require approval of each of the
participating municipalities.
iii. Any new municipality joining into this agreement will pay a base
amount annually to NYFS that is on par with the amount paid by
current participating municipalities.
iv. Amounts payable by the Municipality shall be paid to NYFS on or
before January 30t" of each year, or at a date mutually agreed upon
by both parties, to cover the Municipality's share for that year.
e. Board Representation. The Municipality shall have the right to NYFS
Board Representation of City Council, staff or community members (as
designated by the Municipality and approved by NYFS Board) on the
Board of Directors as either a Board Member or Board Advisor.
Further Obligations of NYFS. In addition to the obligations set forth
elsewhere in this Agreement, this Agreement is further contingent upon
NYFS doing the follows:
The Bylaws of NYFS shall be amended to add provisions requiring
an open process for contracting services as provided for in
paragraph C.2., above, and prohibiting NYFS from supporting or
opposing individual candidates for election to public office in any of
the participating municipalities; and adding the requirement that
IRS 501.C3 status be maintained.
On or before June 30, of any year NYFS shall submit the proposed
city budgeted amount for the subsequent year.
iii. On or before November 30, of any year NYFS shall submit a written
report to the Municipality including an Annual Report, the audited
financial statement, and a program specific summary of services
provided to the municipality; in addition, 30 days from the end of
each calendar quarter, NYFS shall submit a written report to the
participating municipality.
iv. Periodically advising the Municipality of services available through
NYFS to the Municipality's residents;
V. Establishing a sliding scale for services available through NYFS to
the Municipality's residents and periodically advising the
Municipality of such fees;
vi. Providing other reasonable information requested by the
Municipality;
vii. Purchasing a policy of liability insurance in the amount of at least
$1,500,000.00, naming the Municipality as an additional insured
and providing a copy of the insurance certificate evidencing such
policy to the Municipality;
viii. Provide the Municipality with a copy of its Articles of Incorporation,
Bylaws, Amendments thereto, and the IRS tax exempt status letter;
ix. NYFS shall defend and indemnify the Municipality from any and all
claims or causes of actions brought against the Municipality of any
matter arising out of this Agreement or the services provided
pursuant to this Agreement; and,
X. Without the written approval of the Municipality, NYFS will not enter
into any agreement with any other municipality which differs from
the terms and conditions of this Agreement.
g. Term. The term of this agreement will be through December 31, 2021.
Unless either party gives at least 6 months written notice of its intent to
cancel this Agreement effective December 31 of the year in which the
notice is made, NYFS will continue to provide services to the Municipality
if a successor agreement has not been executed prior to the end of the
term.
h. (A) Distribution of Assets Upon Dissolution.
If NYFS ceases to operate, the Board of Directors will do one of the
following:
Give the assets to one or more non-profit agencies providing similar
social services in the northern suburbs of Ramsey County; or,
Form a new Foundation to fund appropriate social service
programming in the northern suburbs of Ramsey County.
The final Distribution of Assets Plan must be approved by the Ramsey
County District Court.
(B)
Deviation from the Mission.
If the City Council determines that NYFS has materially deviated from its
mission (See II. Recitals, A.), the City Council may ask the NYFS Board of
Directors to consider dissolving the agency and liquidating the assets.
The Board will do one of the following:
iii. Consider the request and by a majority vote deny it.
iv. Consider the request and by a majority vote agree to modify the
programs to be consistent with the mission.
V. Consider the request and by a majority vote agree with the request
and move to dissolve the agency and liquidate the assets.
IN WITNESS WHEREOF, the parties have executed this Agreement on this date
set forth below.
MUNICIPALITY
City of Mounds View
By:
Elected Official
Its:
Clerk/Manager/Administrator
Dated:
NYFS
Northeast Youth & Family Services
By:
President/CEO
Its:
Chair of the Board of Directors
Dated:
12/2020
Northeast Youth & Family Services
Municipal Participation Figures
2020 - 6.8%
increase CPI-U
MN Demographer's Office 1 2020 payment
Population Estimate 2018 per capita
NYFS Board
approved 2021 % Increase Municipal Budget Community Advocate
increase to $2/person 2021/2020 2021 Amount 2021 Amount Notes
Arden Hills
$17,389.18
9,889
$1.76
$19,778.00
13.7%
$18,583.59
NA Increase shared over 2 years.
Falcon Heights
$10,038.13
5,479
$1.83
$10,958.00
9.2%
$10,958.00
NA
Little Canada
$17,605.98
10,3861
$1.70
$20,772.00
18.0%
$19,188.99
NA Increase shared over 2 years.
Mounds View
$22,779.37
13,328
$1.71
$26,656.00
17.0%
$26,656.00
$25,000.00
New Brighton
$41,567.63
23,119
$1.80
$46,238.00
11.2%
$46,238.00
$10,1100.00
North Oaks
$10,019.98
5,304
$1.89
$10,608.00
5.9%
$10,608.00
NA
Roseville
S60,707.261
36,2721
$1.67
$72,544.00
19.5%
$72,544.00
$20,000.00
St. Anthony
$4,211.12
9,067
$0.46
$18,134.00
330.6%1
$11,211.12
$129500.00 Increase shared over 2 years.
Shoreview
$49,554.13
26,480
$1.87
$52,960.00
6.9%
$52,960.00
NA
Birchwood
$1,591.32
876
$1.82
$1,752.00
10.1%,
$1,752.00
NA
Hugo
$6,408.00
15,247
$0.42
$30,494.00
375.9%
$6,408.00
NA In discussion.
Mahtomedi
$14,015.36
8,040
$1.74
$16,080.00
14.7%
$16,080.00
NA
Vadnais Heights
$22,460.04
13,198
$1.70
$26,396.00
17.5%
$26,396.00
NA
White Bear Lake
$43,450.51
25,458
$1.71
$50,916.00
17.2%
$50,916.00
$25,000.00
White Bear Township
$21,908.95
11,095
$1.97
$22,190.00
1.3%
$22,190.00
NA
Total $343,706.961 213,238.00 $1.61 $426,476.00 24.1% $392,689.70 $929500.00
IU
MOUNDS VIEW
City of Mounds View Staff R
To:
From:
Item Title/Subject:
Item No: 8.A.1.
Meeting Date: December 14, 2020
Type of Business: Council Business
Administrator Review:
Honorable Mayor and City Council
Mark Beer, Finance Director
Resolution 9359 Adopting the 2021 Property Tax Levy
Attached is Resolution 9359 adopting the 2021 property tax levy. The Truth -in -taxation meeting was held
on December 7, 2020 and the public was provided an opportunity to comment. The City Council has
proposed a final overall levy increase of 3.3%. This is consistent with the charter levy cap.
The City Council may adopt the tax levy on December 14'h meeting or schedule an additional meeting if
necessary to adopt it no later than December 28, 2020.
Staff recommends that the City Council adopt resolution 9359 adopting the 2021 property tax levy.
Respectfully submitted,
Mark Beer
RESOLUTION NO. 9359
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Adopting the 2021 Property Tax Levy
WHEREAS, the City Council has conducted numerous meetings and has made available detailed copies
of the proposed 2021 Budget; and
WHEREAS, the City Council provided the public an opportunity to speak at the Truth in Taxation meeting
on December 7, 2020 and at the several budget meeting to take comment on the proposed 2021 tax
levy; and
WHEREAS, the Fire Improvement Bonds and Notes will require debt service of $166,291 due to changes
in the allocation of costs between participating cities.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the following
property tax levy for 2021 is hereby approved:
General Fund base levy $ 4,666,859
Fire bonds and notes debt service 166,291
PERA rate increase levy 39,145
Police Referendum market value levy 2017 110,000
Police Referendum market value levy 2004 220,000
Total General Fund property tax levy $ 5,202,295
Street Improvement Capital Projects Fund levy $ 150,000
2017 Capital Improvement Bonds Debt Service levy $ 413,984
Total Property Tax Levy $ 5,766,279
and the City Administrator is hereby directed to notify Ramsey County and the State of Minnesota of said
2021 property tax levy.
Said resolution was declared to have been duly passed and adopted this 14th day of December, 2020.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(SEAL)
Item No: 8.A.2.
Meeting Date: December 14, 2020
MOTypeUN-DISVVIEW of Business: Council Business
CityAdministrator Review:
City of Mounds View Staff Report
To: City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 9360 Approving the EDA Property Tax Levy Request
for Fiscal Year 2021
Previously the City's economic development activities were funded with tax increment revenues.
These tax increment revenues were discontinued as required by state statute. This left the City
with limited resources to continue existing business outreach, marketing, advertising, small scale
incentives, property acquisitions, professional services, and staff training and development. The
City Council as part of the 3 year Strategic Plan indicated that maintaining this levy is a priority.
The EDA established levies in 2017 to help accomplish some of the above goals. There is no
proposed increase in the total levied for 2021.
The EDA adopted a request to the City to levy $100,000 on behalf of the EDA at the September 14,
2020 meeting and the City Council approved that request at the September 14, 2020 meeting and
there is no change in that request since preliminary adoption.
Respectfully submitted,
Mark Beer, Finance Director
486850v2 AMB MU205-13
RESOLUTION NO. 9360
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE ECONOMIC DEVELOPMENT AUTHORITY PROPERTY TAX LEVY
REQUEST FOR FISCAL YEAR 2021
WHEREAS, the Mounds View Economic Development Authority (the "EDA") has
requested that the City of Mounds View levy a tax for the benefit of the EDA pursuant to
Minnesota Statutes 469.107, Subdivision 1; and
WHEREAS, the City Council of the City of Mounds View approved resolution 9309
approving a preliminary levy of $100,000 on behalf of the EDA on September 14, 2020.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds
View hereby gives final approval for the collection of a levy for the benefit of the economic
development activities within the community in fiscal year 2021 in the amount not to exceed
$100,000, which amount shall be included in the City's levy.
Adopted this 14t" Day of December 2020.
Carol A. Mueller, Mayor
(ATTEST)
Nyle Zikmund, City Administrator
(SEAL)
486850v2 AMB MU205-13
MOUND-STIEW
City of Mounds View Staff Re
Item No.: 8.A.3.
Meeting Date: December 14, 2020
Type of Business: Council Business
Administrator Review:
rt
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title: Resolution 9361 Adopting the 2021 Budgets for All Funds
Attached is Resolution 9361 and summaries of the 2021 General Fund, Special
Revenue Funds, Debt Service Funds, Capital Projects Funds, and Enterprise Funds
budgets.
Respectfully submitted,
Mark Beer
RESOLUTION NO. 9361
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ADOPTING THE 2021 BUDGETS FOR ALL FUNDS
WHEREAS, the City Council conducted numerous meetings and made available detailed
budgets at City Hall and on the City's website for the 2021 budgets for all funds; and
WHEREAS, the City Council has considered said budgets.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View
that the following appropriations for the calendar year 2021 are hereby approved:
GENERAL FUND:
Amount
City Council
$ 62,239
Advisory Commissions
26,000
City Administrator
310,722
Elections
36,265
Finance
294,777
Central Services
312,459
Community Development
477,040
Police
3,442,885
Fire
476,849
Public Works Administration
123,606
Streets
449,435
Fleet management
132,526
Building maintenance
153,709
Parks & Athletic Fields
467,094
Forestry
54,213
Convention & Visitors
47,500
Social services
51,656
Contingency
0
Fitness Program
6,500
Transfer to EDA Fund
50,000
Transfer to Special Projects Fund
75,000
Transfer to Vehicle Fund
299,000
Transfer to Community Center
350,000
Debt Service, Fire Department
158,372
Total General Fund $7,857,847
Resolution 9361
Page 2
FUND:
Amount
Cable TV
$ 111,763
Forfeiture
8,400
Economic Development
243,555
Community Center
694,787
Lakeside Park
23,525
Recycling grant
31,539
TIF District #5
1,783,475
TIF District #6
49,147
GO CIP Bonds 2017A
394,845
Park Dedication Fund
125,500
Vehicle & equipment
637,000
Special Projects Fund
664,830
Street Improvement Fund
347,260
Water
5,473,199
Wastewater
2,048,610
Street Lighting
97,960
Surface Water
486,600
TOTAL ALL FUNDS $21,079,842
BE IT FURTHER RESOLVED, that, summaries of the 2021 budget shall be incorporated
with and included as part of this resolution as Attachment A.
Passed and adopted this 14t" day of December, 2020.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(SEAL)
Revenues:
Property taxes
Tax increments
All other taxes
Special assessments
Licenses & permits
Intergovernmental:
State categorical aid
County grants
Other local govt.
Charges for services:
Culture and recreation
Utility service charges
Miscellaneous
Fines
Investment income
Miscellaneous:
Other
Total revenues
CITY OF MOUNDS VIEW, MINNESOTA
Combined 2021 Budget All Funds
Special
Debt
Capital
Total
2021
2020
General
Revenue
Service
Projects
Government
Enterprise
Total All
Total All
Fund
Funds
Funds
Funds
Funds
Funds
Funds
Funds
$ 5,202,295
$ 100,000
$ 413,983
$ 150,000
$ 5,866,278
$
$ 5,866,278
$ 5,678,877
-
1,873,711
-
-
1,873,711
1,873,711
1,771,256
381,000
112,000
305,000
798,000
798,000
815,000
3,000
-
15,000
18,000
80,500
98,500
94,500
245,872
-
245,972
-
245,872
219,872
791,075
-
275,000
1,066,075
1,066,075
1,326,644
-
31,539
-
31,539
31,539
31,545
165,000
23,000
188,000
188,000
203,000
-
330,100
330,100
330,100
324,062
-
-
-
3,466,937
3,466,937
3,416,540
24,625
-
24,625
2,000
26,625
18,625
33,750
2,000
35,750
-
35,750
34,000
60,000
2,025
800
19,500
82,325
38,400
120,725
192,450
295,162 500 - 3,000 298,662 - 298,662 293,264
$ 7,201,779 $ 2,474,875 $ 414,783 $ 767,500 $ 10,858,937 $ 3,587,837 $ 14,446,774 $ 14,419,635
Combined budget all funds
12/8/2020 9:13 AM
CITY OF MOUNDS VIEW, MINNESOTA
Combined 2021 Budget All Funds
Special Debt Capital Total 2021 2020
General Revenue Service Projects Government Enterprise Total All Total All
Fund Funds Funds Funds Funds Funds Funds Funds
Expenditures:
General government:
Personal services
612,054
612,054
612,054
579,535
Supplies
46,150
46,150
46,150
45,550
Contractual services
384,258
384,258
384,258
377,549
Capital outlay
-
639,830
639,830
639,830
665,108
Public safety
Personal services
2,961,178
-
-
2,961,178
2,961,178
2,860,346
Supplies
77,070
7,900
84,970
84,970
95,670
Contractual services
873,926
500
-
874,426
874,426
858,435
Capital outlay
7,560
-
152,000
159,560
159,560
187,330
Public works
Personal services
514,170
-
514,170
1,041,418
1,555,588
1,522,534
Supplies
140,145
140,145
130,536
270,681
268,311
Contractual services
204,961
204,961
1,772,932
1,977,893
2,036,927
Depreciation
-
-
375,000
375,000
375,000
Capital outlay
-
572,260
572,260
4,401,000
4,973,260
4,128,804
Sanitation
Personal services
14,908
-
14,908
-
14,908
13,854
Supplies
500
500
500
500
Contractual services
16,131
16,131
16,131
17,191
Culture and recreation:
Personal services
347,933
544,399
892,332
892,332
440,253
Supplies
55,798
27,070
82,868
82,868
84,705
Contractual services
117,576
258,606
376,182
376,182
723,534
Capital outlay
-
-
225,500
225,500
225,500
157,500
Community & Economic development
Personal services
434,242
149,694
-
583,936
583,936
561,693
Supplies
3,830
350
4,180
4,180
5,285
Contractual services
38,968
1,799,454
1,838,422
1,838,422
1,767,356
Capital outlay
-
30,000
30,000
30,000
725,000
Miscellaneous
Personal services
6,500
-
6,500
6,500
6,500
Contractual services
99,156
99,156
99,156
101,379
Debt principal
144,150
240,000
384,150
384,150
450,882
Interest and fiscal charges
14,222
154,845
169,067
44,950
214,017
195,493
Total expenditures
7,083,847
2,849,512
394,845
1,589,590
11,917,794
7,765,836
19,683,630
19,252,224
Surplus of revenues over
(under) expenditures and
117,932
(374,637)
19,938
(822,090)
(1,058,857)
(4,177,999)
(5,236,856)
(4,832,589)
Other financing sources (uses)
Bonds issued
-
-
-
-
-
-
6,000,000
Transfers in
207,533
496,679
532,000
1,236,212
160,000
1,396,212
1,804,252
Transfers out
(774,000)
(96,679)
(185,000)
(1,055,679)
(340,533)
(1,396,212)
(1,804,252)
Total other fin. sources (uses)
(566,467)
400,000
347,000
180,533
(180,533)
-
6,000,000
Net change in fund balance
or net assets
(448,535)
25,363
19,939
(475,090)
(878,324)
(4,358,532)
(5,236,856)
1,167,411
Less: Bonds issued
-
-
-
(6,000,000)
Add: Capital outlay & Debt principal
-
-
-
-
-
4,401,000
4,401,000
3,836,676
Fund balance, January 1:
9,294,534
2,506,747
368,719
4,533,015
16,703,015
11,766,643
28,469,658
26,016,793
Fund balance, December 31
8,845,999
2,532,110
388,657
4,057,925
15,824,691
11,809,111
27,633,802
31,020,880
Combined budget all funds 12/8/2020 9:13 AM
City of Mounds View
2021 Budget Summary
2017
2018
2019
2020
2021
Change from 2020
General Fund:
Actual
Actual
Actual
Budget
Request
Dollar
Percent
Revenues:
Property taxes - Base levy
3,809,842
4,082,924
4,245,901
4,472,248
4,666,859
194,611
4.35%
Special tax levies, Bonds
90,835
90,835
165,800
171,190
166,291
(4,899)
-2.86%
Special tax levies, Operations
244,145
244,145
349,145
369,145
369,145
-
0.00%
Franchise tax
309,303
338,919
308,835
302,500
305,000
2,500
0.83%
Other taxes
31,610
23,046
26,477
26,000
26,000
-
0.00%
Hotel/moteltax
68,666
77,115
71,957
68,000
50,000
(18,000)
-26.47%
Licenses and permits
310,965
312,047
348,201
219,872
245,872
26,000
11.83%
Intergovernmental
1,093,163
1,229,019
1,303,053
1,231,644
956,075
(275,569)
-22.37%
Charges for services
17,144
23,736
38,007
16,625
24,625
8,000
48.12%
Fines & forfeitures
26,810
35,800
46,098
32,000
33,750
1,750
5.47%
Interest
127,086
157,074
316,381
110,000
60,000
(50,000)
-45.45%
Miscellaneous
382,536
304,719
323,497
292,764
298,162
5,398
1.84%
Transfers:
Water Fund
-
78,103
80,446
82,859
85,345
2,486
3.00%
Sewer Fund
60,058
61,860
80,446
82,859
85,345
2,486
3.00%
Storm Water Fund
7,832
8,067
8,309
8,558
8,815
257
3.00%
Street Light Fund
2,690
2,771
2,854
2,940
3,028
88
2.99%
Vehicle & Equipment Fund
21,600
-
-
24,000
25,000
1,000
4.17%
Debt proceeds
172,427
175,191
-
-
-
-
0.00%
Total revenues
6,776,712
7,245,371
7,715,407
7,513,204
7,409,312
(103,892)
-1.38%
Expenditures:
Legislative Services:
City Council
55,479
58,903
58,013
62,235
62,239
4
0.01%
Advisory Commissions
14,375
15,352
39,379
27,000
26,000
(1,000)
-3.70%
Subtotal
69,854
74,255
97,392
89,235
88,239
(996)
-1.12%
Administrative Services:
City Administrator
314,338
286,882
305,115
284,637
310,722
26,085
9.16%
Elections
32,575
33,460
26,954
36,504
36,265
(239)
-0.65%
Finance
261,574
268,325
274,866
286,762
294,777
8,015
2.80%
Central Services
259,406
261,610
298,124
305,496
312,459
6,963
2.28%
Subtotal
867,893
850,277
905,059
913,399
954,223
40,824
4.47%
Community Development
324,265
435,152
441,676
462,665
477,040
14,375
3.11%
Police
2,814,764
2,969,790
3,325,570
3,329,395
3,442,885
113,490
3.41%
Fire
685,187
802,223
693,855
712,224
635,221
(77,003)
-10.81%
Public Works Administration
129,775
149,353
153,706
120,292
123,606
3,314
2.75%
Parks, Recreation & Forestry:
Recreation
109,071
123,961
125,940
134,771
-
(134,771)
-100.00%
Parks
280,083
286,911
342,429
449,337
467,094
17,757
3.95%
Forestry
11,887
36,836
44,185
53,693
54,213
520
0.97%
Subtotal
401,041
447,708
512,554
637,801
521,307
(116,494)
-18.26%
Fleet Services:
Building & Grounds Mtnce
118,555
144,415
143,343
150,373
153,709
3,336
2.22%
Vehicle & Equipment Mtnce
108,818
124,811
113,381
130,857
132,526
1,669
1.28%
Subtotal
227,373
269,226
256,724
281,230
286,235
5,005
1.78%
Streets:
Pavement Management
192,701
205,269
234,368
227,496
226,268
(1,228)
-0.54%
Snow & Ice Control
107,680
168,529
177,992
161,033
154,884
(6,149)
-3.82%
Sign Maintenance
44,676
47,325
47,318
68,060
68,283
223
0.33%
Subtotal
345,057
421,123
459,678
456,589
449,435
(7,154)
-1.57%
Other
Convention & Visitor's Bureau
65,233
73,260
65,455
64,600
47,500
(17,100)
-26.47%
Social Service Coordination
20,461
20,748
35,329
36,779
51,656
14,877
40.45%
Miscellaneous/contingency
5,238
3,766
3,662
6,500
6,500
-
0.00%
Transfers to other funds
765,000
640,000
690,000
624,000
774,000
150,000
24.04%
Debt service
24,495
24,495
24,495
24,495
-
(24,495)
-100.00%
Subtotal
880,427
762,269
818,941
756,374
879,656
123,282
16.30%
Total expenditures
6,745,636
7,181,376
7,665,155
7,759,204
7,857,847
98,643
1.27%
Net change in fund balance
31,076
63,995
50,252
(246,000)
(448,535)
(202,535)
Beginning Fund Balance
9,445,463
9,476,539
9,445,463
9,540,534
9,294,534
Ending Fund Balance
9,476,539
9,5409534
9,4959715
9,2949534
8,8459999
(2029535)
12/8/2020 9:15 AM
CITY OF MOUNDS VIEW, MINNESOTA
Special Revenue Funds 2021 Budgets
Combining Statement of Revenues and Expenditures
and Net Changes in Fund Balances
Cable Community Lakeside Recycling TIF TIF
TV Forfeiture EDA Center Park Grant District #5 District #6
Total
2021 2020
Revenues:
Taxes
112,000
-
100,000
-
-
-
1,793,817
79,894
2,085,711
1,987,256
Intergovernmental:
County grants
-
-
-
-
-
31,539
-
-
31,539
31,545
Other local govt.
-
-
23,000
-
23,000
23,000
Charges for services:
Culture and recreation
-
330,100
-
330,100
324,062
Miscellaneous:
Fines
-
2,000
-
-
2,000
2,000
Investment income
-
-
300
25
-
1,500
200
2,025
3,550
Other
-
-
-
-
500
-
-
-
500
500
Total revenues
112,000
2,000
100,000
330,400
23,525
31,539
1,795,317
80,094
2,474,875
2,371,913
Expenditures:
Public safety
Supplies
-
7,900
-
-
-
-
-
-
7,900
12,800
Contractual services
-
500
-
500
500
Sanitation
Personal services
-
-
14,908
14,908
13,854
Supplies
-
500
500
500
Contractual services
-
16,131
16,131
17,191
Culture and recreation:
Personal services
53,271
486,913
4,215
-
544,399
111,782
Supplies
3,000
21,570
2,500
-
27,070
27,602
Contractual services
55,492
-
186,304
16,810
-
258,606
471,307
Capital outlay
-
-
-
-
-
-
-
Debt Service
-
-
-
-
-
-
53,120
Economic development
Personal services
-
-
149,694
149,694
145,261
Supplies
-
-
350
350
560
Contractual services
-
-
63,511
1,693,785
42,158
1,799,454
1,725,848
Capital outlay
-
-
30,000
-
-
-
30,000
725,000
Total expenditures
111,763
8,400
243,555
694,787
23,525
31,539
1,693,785
42,158
2,849,512
3,305,325
Surplus of revenues over
(under) expenditures
237
(6,400)
(143,555)
(364,387)
-
-
101,532
37,936
(374,637)
(933,412)
Other financing sources (uses)
Transfers in
-
-
146,679
350,000
-
-
-
496,679
1,039,036
Transfers out
-
-
-
(89,690)
(6,989)
(96,679)
(88,036)
Total other financing
sources (uses)
-
146,679
350,000
(89,690)
(6,989)
400,000
951,000
Net change in fund balance 237 (6,400) 3,124 (14,387) - 11,842 30,947 25,364 17,588
Fund balance, January 1: 150,568 1,388 1,179,285 237,427 11,795 28,933 892,471 4,880 2,506,747 2,546,018
Fund balance, December 31 150,805 (5,012) 1,182,409 223,041 11,795 28,933 904,313 35,827 2,532,111 2,563,606
CITY OF MOUNDS VIEW, MINNESOTA
Debt Service Fund 2021 Budgets
Combining Statement of Revenues and Expenditures
Revenue:
Taxes:
Property taxes
Miscellaneous:
Investment income
Total revenue
Expenditures:
Debt service:
Principal
Interest
Paying agent fees
Continuing disclosure fees
Total expenditures
Surplus of revenue
over (under) expenditures
Net change in fund balance
Fund balance, January 1
Fund balance, December 31
GO
CIP
Bonds Total
2017A 2021 2020
413,983 413,983 416,294
240,000
240,000
235,000
152,870
152,870
159,995
475
475
475
1,500
1,500
1,000
394,845
394,845
396,470
19,938
19,938
20,324
19,938
19,938
20,324
368,719
368,719
348,395
388,657
388,657
368,719
12/8/2020 9:17 AM
Revenue:
Taxes
Franchise fees
Special assessments
Intergovernmental:
State
Miscellaneous:
Investment income
Other
Total revenue
Expenditures:
General government
Public safety
Streets and highways
Culture and recreation
Total expenditures
Excess (deficiency) of revenue
over expenditures
Other financing sources (uses)
Operating transfers
Transfers in
Transfers out
Total other financing
sources (uses)
Net change in fund balance
Fund balance, January 1
Fund balance, December 31
CITY OF MOUNDS VIEW, MINNESOTA
Capital Project Funds 2021 Budgets
Combining Statement of Revenues and Expenditures
Park Vehicle and Special Street Total Budget
Dedication Equipment Proiects Improvement 2021 2020
$ - $ - $ - $ 150,000 $ 150,000 $ 150,000
- 305,000 305,000 302,500
- 15,000 15,000 22,000
- 275,000 275,000 275,000
500 - 4,000 15,000 19,500 29,000
3,000 - - - 3,000 3,000
3,500 - 4,000 760,000 767,500 781,500
- - 639,830 -
639,830
665,108
- 152,000 - -
152,000
109,900
- 200,000 25,000 347,260
572,260
299,700
125,500 100,000 - -
225,500
157,500
125,500 452,000 664,830 347,260
1,589,590
1,232,208
(122,000) (452,000) (660,830) 412,740 (822,090) (450,708)
- 457,000 75,000 -
532,000
529,000
- (185,000) - -
(185,000)
(760,000)
- 272,000 75,000 -
347,000
(231,000)
(122,000) (180,000) (585,830) 412,740
(475,090)
(681,708)
83,598 2,054,874 687,769 1,706,774 4,533,015 5,530,723
$ (38,402) $ 1,874,874 $ 101,939 $ 2,119,514 $ 4,057,925 $ 4,849,015
CITY OF MOUNDS VIEW, MINNESOTA
Enterprise Funds 2021 Budgets
Combining Statement of Revenues and Expenses
Sanitary
Street
Storm
Total
Water
Sewer
Lighting
Water
2021
2020
Operating revenue:
Operating revenues
1,168,805
1,871,520
105,112
321,500
3,466,937
3,416,540
Special assessments
80,500
-
-
-
80,500
69,500
Connection charges
2,000
-
-
-
2,000
2,000
Total operating revenue
1,251,305
1,871,520
105,112
321,500
3,549,437
3,488,040
Operating expenses:
Personal services
Supplies
Contractual services
Electricity & gas
Disposal charges
Contingency
Depreciation
Capital outlays
Total operating expenses
Net operating income (loss)
Non -operating revenue (expenses):
Investment income
Principal payment on debt (ESP Lease)
Interest on debt (ESP Lease)
Interest expense
Bond fees / discounts
Total non -operating
Transfers and other financing sources
Transfers in
Transfers out
Bonds issued
Total transfers and other financing sour(
Revenues over (under) expenditures
Less:
Bond proceeds
Add back:
Capital outlays
Principal on debt
Net income (loss)
Net assets (deficit), January 1
Net assets (deficit), December 31
464,116
414,384
11,582
151,336
1,041,418
1,008,449
76,469
28,302
1,000
24,765
130,536
126,876
234,819
111,836
3,850
143,684
494,189
557,132
136,500
2,100
78,500
-
217,100
217,100
-
1,031,643
-
-
1,031,643
1,030,104
15,000
15,000
-
-
30,000
30,000
240,000
100,000
-
35,000
375,000
375,000
4,106,000
205,000
-
90,000
4,401,000
3,829,104
5,272,904
1,908,265
94,932
444,785
7,720,886
7,173,765
(4,021,599) (36,745) 10,180 (123,285) (4,171,449) (3,685,725)
1,000 20,000 1,400 16,000
38,400
49,400
- - - -
-
(7,572)
- - -
-
(1,680)
(42,000) - -
(42,000)
-
(2,950) - - -
(2,950)
-
(43,950) 20,000 1,400 16,000
(6,550)
40,148
160,000 - -
(155,345) (140,345) (3,028) (41,815)
4,655 (140,345) (3,028) (41,815)
160,000 35,000
(340,533) (332,216)
- 6,000,000
(180,533) 5,702,784
(4,060,894) (157,090) 8,552 (149,100) (4,358,532) 2,057,207
(6,000,000)
4,106,000
205,000
- 90,000
4,401,000
3,829,104
-
-
- -
-
7,572
45,106
47,910
8,552 (59,100)
42,468
(106,117)
4,152,668
4,307,261
115,554 3,191,161
11,766,643
11,907,761
$ 4,197,774
$4,355,171
$ 124,106 $3,132,061
$11,809,111
$11,801,644
12/8/2020 9:19 AM
MOUNDS VIEW
of Mounds View Staff R,
Item No: 08C
Meeting Date: December 14, 2020
Type of Business: Council Business
Administrator Review:
To: Honorable Mayor and City Council
From: Nyle Zikmund, City Administrator
Item Title/Subject: Resolution 9358, Approving the 2021 City Council Meeting,
Council/Staff Retreats, and the Town Hall Meeting Dates
Introduction
The City Council approves a Council meeting schedule annually in December.
Discussion
Based on the Council's historical schedule of conducting work sessions on the first Monday of
each month and regular Council meeting on the second and fourth Mondays of each month,
attached is a proposed list of meeting dates for 2021 (Exhibit A). Also included are EDA meetings
which are typically held just prior to the regular Council meetings.
The following legal holidays fall on dates that would otherwise be considered meeting dates:
September 61h (Labor Day) is a Work Session and May 24th (Memorial Day) is a regular Council
Meeting. Staff is proposing Tuesday, September 7th for the Work Session and Tuesday, May
25th for the regular Council meeting.
There will also be a special Council meeting on January 4, 2021 prior to the work session for
selecting the acting Mayor, Treasurer and the Official Newspaper and Depositories; for
appointing City Council Members and City Staff as Representatives for City Commissions and
other Organizations; and for any other business the council deems appropriate for the special
meeting.
With regard to the town hall meeting, it has been typically scheduled in the spring but Council
has concurred to moving it to the fall. Staff also recommends that the town hall meeting be
located at the Community Centerl starting at 6:00 p.m.
Strategic Plan Strategy/Goal: N/A
Financial Impact: None
Recommendation: Adopt resolution 9358
Respectfully submitted,
Nyle Zikmund
City Administrator
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION NO. 9358
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
SETTING AND APPROVING THE 2021 CITY COUNCIL MEETING, COUNCIL/STAFF
RETREAT AND TOWN HALL MEETING DATES
WHEREAS, the City's Charter states that the City Council shall meet regularly at
least twice monthly as they may designate by ordinance; and
WHEREAS, the Mounds View City Code states that regular meetings of the City
Council shall be held on the second and fourth Mondays of every month; and
WHEREAS, EDA meetings are traditionally held on the same days as the City
Council just prior to the regular Council meetings on the second and fourth Mondays of
the month; and
WHEREAS, the City Council has traditionally scheduled Work Sessions on the
first Monday of the month; and
WHEREAS, in accordance with City Code, these meeting dates have been
scheduled as shown in Exhibit A; and
WHEREAS, the Mounds View City Council has scheduled the 2021 Council/
Staff Retreats and 2021 Town Hall Meeting as shown in Exhibit A.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
does hereby establish the official City of Mounds View City Council meeting calendar for
2021 as shown in Exhibit A.
Adopted this 14t" day of December 2020.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(SEAL)
The Mounds View Vision
A Thriving Desirable Community
EXHIBIT A
2021
(Meetings held on Monday unless otherwise noted)
WORK SESSIONS
COUNCIL MEETINGS
EDA MEETINGS
January 4
January 4 (Special)
January 11
January 11
January 25
January 25
February 1
February 8
February 8
February 22
February 22
March 1
March 8
March 8
March 22
March 22
April 5
April 12
April 12
April 26
April 26
May 3
May 10
May 10
May 25 (Tuesday)
May 25 (Tuesday)
June 7
June 14
June 14
June 28
June 28
July 6 (Tuesday)
July 12
July 12
July 26
July 26
August 2
August 9
August 9
August 23
August 23
September 7 (Tuesday)
September 13
September 13
September 27
September 27
October 4
October 11
October 11
October 25
October 25
November 1
November 8
November 8
November 22
November 22
December 6
December 13
December 13
December 27
December 27
Staff/Council Retreat: April 19, 2021 — Budget
Town Hall Meeting: October 17, 2021
The Mounds View Vision
A Thriving Desirable Community
MOUNDS VIEW
of Mounds View Staff R,
Item No: 08C
Meeting Date: December 14, 2020
Type of Business: Council Business
Administrator Review:
To: Honorable Mayor and City Council
From: Nyle Zikmund, City Administrator
Item Title/Subject: Resolution 9358, Approving the 2021 City Council Meeting,
Council/Staff Retreat, and the Town Hall Meeting Dates
Introduction
The City Council approves a Council meeting schedule annually in December.
Discussion
Based on the Council's historical schedule of conducting work sessions on the first Monday of
each month and regular Council meeting on the second and fourth Mondays of each month,
attached is a proposed list of meeting dates for 2021 (Exhibit A). Also included are EDA meetings
which are typically held just prior to the regular Council meetings.
The following legal holidays fall on dates that would otherwise be considered meeting dates:
September 61h (Labor Day) is a Work Session and May 24th (Memorial Day) is a regular Council
Meeting. Staff is proposing Tuesday, September 7th for the Work Session and Tuesday, May
25th for the regular Council meeting.
There will also be a special Council meeting on January 4, 2021 prior to the work session for
selecting the acting Mayor, Treasurer and the Official Newspaper and Depositories; for
appointing City Council Members and City Staff as Representatives for City Commissions and
other Organizations; and for any other business the council deems appropriate for the special
meeting.
Council and Staff discussed the town hall meeting and retreat dates at the last work session.
The town hall meeting has been scheduled for Monday, October 18, 2021, pending Covid-19
protocols. Staff recommends that the town hall meeting be located at the Mounds View
Community Center starting at 6:00 p.m. One retreat has been scheduled at this time and that is
for budget discussion to be held on April 191"
Strategic Plan Strategy/Goal: N/A
Financial Impact: None
Recommendation: Staff recommends approval of Resolution 9358 approving the 2021 City
Council Meeting, Council/Staff Retreat and Town Hall Meeting Dates as shown in Exhibit A.
Respectfully submitted,
Nyle Zikmund
City Administrator
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION NO. 9358
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE 2021 CITY COUNCIL MEETING, COUNCIL/STAFF
RETREAT AND TOWN HALL MEETING DATES
WHEREAS, the City's Charter states that the City Council shall meet regularly at
least twice monthly as they may designate by ordinance; and
WHEREAS, the Mounds View City Code states that regular meetings of the City
Council shall be held on the second and fourth Mondays of every month; and
WHEREAS, EDA meetings are traditionally held on the same days as the City
Council just prior to the regular Council meetings on the second and fourth Mondays of
the month; and
WHEREAS, the City Council has traditionally scheduled Work Sessions on the
first Monday of the month; and
WHEREAS, in accordance with City Code, these meeting dates have been
scheduled as shown in Exhibit A; and
WHEREAS, the Mounds View City Council has scheduled the 2021 Council/
Staff Retreat for the budget and 2021 Town Hall Meeting as shown in Exhibit A.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
does hereby establish the official City of Mounds View City Council meeting calendar for
2021 as shown in Exhibit A.
Adopted this 14t" day of December 2020.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(SEAL)
The Mounds View Vision
A Thriving Desirable Community
EXHIBIT A
2021
(Meetings held on Monday unless otherwise noted)
WORK SESSIONS
COUNCIL MEETINGS
EDA MEETINGS
January 4
January 4 (Special)
January 11
January 11
January 25
January 25
February 1
February 8
February 8
February 22
February 22
March 1
March 8
March 8
March 22
March 22
April 5
April 12
April 12
April 26
April 26
May 3
May 10
May 10
May 25 (Tuesday)
May 25 (Tuesday)
June 7
June 14
June 14
June 28
June 28
July 6 (Tuesday)
July 12
July 12
July 26
July 26
August 2
August 9
August 9
August 23
August 23
September 7 (Tuesday)
September 13
September 13
September 27
September 27
October 4
October 11
October 11
October 25
October 25
November 1
November 8
November 8
November 22
November 22
December 6
December 13
December 13
December 27
December 27
Staff/Council Retreat: Monday, April 19 — Budget
Town Hall Meeting: Monday, October 18
The Mounds View Vision
A Thriving Desirable Community
Item No. 8.C.
MOT �mc � TT�AT Meeting Date: December 14, 2020
VND �/1�1�\' Type of Business: Council Business
City Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 9364, Awarding the Sale of $6,140,000
General Obligation Water Revenue Bonds, Series 2020A;
Fixing Their Form and Specifications; Directing Their
Execution and Delivery; and Providing for Their
Payment
The City Council adopted resolution 9346 on November 23rd, 2020 calling for the sale of
$6,140,000 million of General Obligation Water Revenue Bonds, Series 2020A to finance
the rehabilitation of water treatment infrastructure. The sale results will be available by
12 noon on Monday, December 14, 2020. The resolution and exhibits will be revised by
Kennedy & Graven to reflect the successful bidder and the final results. The City Council
would have the option to reject the successful bid based on the recommendation of the
City's financial advisor.
Respectfully Submitted,
Mark Beer, Finance Director
M U210-280-685657.v 1
Extract of Minutes of Meeting of the
City Council of the City of Mounds View
County of Ramsey, Minnesota
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City
of Mounds View, Minnesota, was duly held via teleconference in said City, on Monday, December
14, 2020, commencing at 6:30 o'clock P.M. The teleconference was held in accordance with
Minnesota Statutes, Section 13 D.021.
The following members were present:
and the following were absent:
The Mayor announced that the next order of business was consideration of the proposals
which had been received for the purchase of the City's $6,140,000 General Obligation Water
Revenue Bonds, Series 2020A.
The City Administrator presented a tabulation of the proposals that had been received in
the manner specified in the Terms of Proposal for the Bonds. The proposals were as set forth in
Exhibit A attached hereto.
After due consideration of the proposals, Councilmember
introduced the following resolution and moved its adoption.
MU210-280-685657.v1 2
RESOLUTION NO. 9364
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AWARDING THE SALE OF $6,140,000 GENERAL
OBLIGATION WATER REVENUE BONDS, SERIES 2020A FIXING THEIR
FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND
DELIVERY; AND PROVIDING FOR THEIR PAYMENT
BE IT RESOLVED By the City Council of the City of Mounds View, Minnesota (the
"City") as follows:
Section 1. Background.
1.01 The City is authorized by Minnesota Statutes, Chapters 444 and 475, as amended
(collectively, the "Act"), to finance all or a portion of the costs associated with the City's 2019,
2020 and 2021 Water Treatment Plant Rehabilitation Project (the "Utility Improvements") by the
issuance of General Obligation Water Revenue Bonds of the City payable from the net revenues
of the water utility system of the City.
1.02 The City is authorized by Minnesota Statutes, Section 475.60, subdivision 2(9) to
negotiate the sale of the Bonds, it being determined that the City has retained an independent
municipal advisor in connection with such sale. The actions of the City staff and the City's
municipal advisor in negotiating the sale of the Bonds are ratified and confirmed in all aspects.
Section 2. Sale of Bonds.
2.01 Authorization. It is hereby determined that it is necessary to provide financing for
the Utility Improvements and to finance those Utility Improvements through the issuance of the
City's $6,140,000 General Obligation Water Revenue Bonds, Series 2020A (the "Bonds").
2.02. Award to the Purchaser and Interest Rates. The proposal of ,
(the "Purchaser") to purchase the Bonds of the City hereby found
and determined to be a reasonable offer and is hereby accepted, the proposal being to purchase the
Bonds at a price of $ (par amount of $6,140,000, plus original issue premium of
$ , less underwriter's discount of $ ), plus accrued interest to the
date of delivery, if any, for Bonds bearing interest as follows:
Year of Interest Year of Interest
Maturity Rate
Maturity
Rate
2022 % 2030 %
2023 2031
MU210-280-685657.v1
2024
2032
2025
2033
2026
2034
2027
2035
2028
2036
2029
2.03. Purchase Contract. Any amount paid by the Purchaser over the minimum purchase
price shall be credited to the Debt Service Fund hereinafter created, or deposited in the Construction
Fund hereinafter created, as determined by the City Finance Director after consultation with the City's
municipal advisor. The City Finance Director is directed to retain the good faith check of the
Purchaser, pending completion of the sale of the Bonds, and to return the good faith checks of the
unsuccessful proposers. The Mayor and City Administrator are authorized to execute a contract with
the Purchaser on behalf of the City, if requested by the Purchaser.
2.04. Terms and Principal Amounts of the Bonds. The City will forthwith issue and sell
the Bonds pursuant to the Act, in the total principal amount of $6,140,000, originally dated as of
the date of delivery, the Bonds being in fully registered form in the denominations of $5,000 each
or any integral multiple thereof, numbered No. R-1 and upward, bearing interest as above set forth,
and maturing serially on February 1 in the years and amounts as follows:
Year
2022
2023
2024
2025
2026
2027
2028
2029
Amount
Year
Amount
$ 380,000
2030
$410,000
390,000
2031
415,000
390,000
2032
420,000
390,000
2033
425,000
395,000
2034
435,000
395,000
2035
440,000
400,000
2036
450,000
405,000
As may be requested by the Purchaser, one or more term Bonds may be issued having
mandatory sinking fund redemption and final maturity amounts conforming to the foregoing
principal repayment schedule, and corresponding additions may be made to the provisions of the
applicable Bond(s).
2.05. Optional Redemption. The City may elect on February 1, 2030, and on any day
thereafter to prepay Bonds maturing on or after February 1, 2031. Redemption may be in whole or
in part and if in part, at the option of the City and in such manner as the City will determine. If less
than all Bonds of a maturity are called for redemption, the City will notify DTC (as defined in Section
7 hereof) of the particular amount of such maturity to be prepaid. DTC will determine by lot the
amount of each participant's interest in such maturity to be redeemed and each participant will then
select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be
at a price of par plus accrued interest.
Mu210-280-685657.v1 4
Section 3. Form; Registration.
3.01. Registered Form. The Bonds will be issued only in fully registered form. The
interest thereon and, upon surrender of each Bond, the principal amount thereof is payable by
check or draft issued by the Registrar described herein.
3.02. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest
payment date preceding the date of authentication to which interest on the Bond has been paid or
made available for payment, unless (i) the date of authentication is an interest payment date to
which interest has been paid or made available for payment, in which case the Bond will be dated
as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment
date, in which case the Bond will be dated as of the date of original issue. The interest on the
Bonds is payable on February 1 and August 1 of each year, commencing August 1, 2021, to the
registered owners thereof of record as of the close of business on the 15th day of the immediately
preceding month, whether or not that day is a business day.
3.03. Registration. The City will appoint, and will maintain, a bond registrar, transfer
agent, authenticating agent and paying agent (the "Registrar"). The effect of registration and the
rights and duties of the City and the Registrar with respect thereto are as follows:
(a) Register. The Registrar will keep at its principal corporate trust office a
bond register in which the Registrar provides for the registration of ownership of Bonds
and the registration of transfers and exchanges of Bonds entitled to be registered,
transferred or exchanged.
(b) Transfer of Bonds. Upon surrender for transfer of any Bond duly endorsed
by the registered owner thereof or accompanied by a written instrument of transfer, in form
satisfactory to the Registrar, duly executed by the registered owner thereof or by an
attorney duly authorized by the registered owner in writing, the Registrar will authenticate
and deliver, in the name of the designated transferee or transferees, one or more new Bonds
of a like aggregate principal amount and maturity, as requested by the transferor. The
Registrar may, however, close the books for registration of any transfer after the 15th day
of the month preceding each interest payment date and until that interest payment date.
(c) Exchange of Bonds. Whenever any Bonds are surrendered by the registered
owner for exchange the Registrar will authenticate and deliver one or more new Bonds of
a like aggregate principal amount and maturity as requested by the registered owner or the
owner's attorney in writing.
(d) Cancellation. All Bonds surrendered upon any transfer or exchange will be
promptly cancelled by the Registrar and thereafter disposed of as directed by the City.
(e) Improper or Unauthorized Transfer. When a Bond is presented to the
Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is
satisfied that the endorsement on the Bond or separate instrument of transfer is valid and
genuine and that the requested transfer is legally authorized. The Registrar will incur no
MU210-280-685657.v1 5
liability for the refusal, in good faith, to make transfers which it, in its judgment, deems
improper or unauthorized.
(f) Persons Deemed Owners. The City and the Registrar may treat the person
in whose name a Bond is at any time registered in the bond register as the absolute owner
of such Bond, whether the Bond is overdue or not, for the purpose of receiving payment
of, or on account of, the principal of and interest on the Bond and for all other purposes,
and payments so made to a registered owner or upon the owner's order will be valid and
effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or
sums so paid.
(g) Taxes, Fees and Charges. The Registrar may impose a charge upon the
owner thereof for a transfer or exchange of Bonds, sufficient to reimburse the Registrar for
any tax, fee or other governmental charge required to be paid with respect to the transfer
or exchange.
(h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated
or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number,
maturity date and tenor in exchange and substitution for and upon cancellation of the
mutilated Bond or in lieu of and in substitution for any such Bond destroyed, stolen or
lost, upon the payment of the reasonable expenses and charges of the Registrar in
connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with
the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and
of the ownership thereof, and upon furnishing to the Registrar an appropriate bond or
indemnity in form, substance and amount satisfactory to the Registrar and as provided by
law, in which both the City and the Registrar must be named as obligees. Bonds so
surrendered to the Registrar will be cancelled by the Registrar and evidence of such
cancellation must be given to the City. If the mutilated, destroyed, stolen or lost Bond has
already matured or been called for redemption in accordance with its terms it will not be
necessary to issue a new Bond prior to payment.
(i) Redemption. In the event any of the Bonds are called for redemption,
written notice thereof identifying the Bonds to be redeemed will be given by the Registrar
by mailing a copy of the redemption notice by first class mail (postage prepaid) in
accordance with the requirements of DTC to the registered owner of each Bond to be
redeemed at the address shown on the registration books kept by the Registrar and by
publishing the notice if required by law. Failure to give notice by publication or by mail
to any registered owner, or any defect therein, will not affect the validity of the proceedings
for the redemption of Bonds. Bonds so called for redemption will cease to bear interest
after the specified redemption date, provided that the funds for the redemption are on
deposit with the place of payment at that time.
3.04. Appointment of Initial Re isgtrar. The City appoints Bond Trust Services
Corporation, Roseville, Minnesota, as the initial Registrar. The Mayor and the City Administrator
are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon
merger or consolidation of the Registrar with another corporation, if the resulting corporation is a
MU210-280-685657.v1 6
bank or trust company authorized by law to conduct such business, the resulting corporation is
authorized to act as successor Registrar. The City agrees to pay the reasonable and customary
charges of the Registrar for the services performed. The City reserves the right to remove the
Registrar upon 30 days' notice and upon the appointment of a successor Registrar, in which event
the predecessor Registrar must deliver all cash and Bonds in its possession to the successor
Registrar and deliver the bond register to the successor Registrar. On or before each principal or
interest due date, without further order of this Council, the City Finance Director must transmit to
the Registrar monies sufficient for the payment of all principal and interest then due.
3.05. Execution, Authentication and Delivery. The Bonds will be prepared under the
direction of the City Finance Director and executed on behalf of the City by the signatures of the
Mayor and the City Administrator, provided that those signatures may be printed, engraved or
lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose
signature appears on the Bonds ceases to be such officer before the delivery of any Bond, that
signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the
officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be
valid or obligatory for any purpose or entitled to any security or benefit under this Resolution
unless and until a certificate of authentication on a Bond has been duly executed by the manual
signature of an authorized representative of the Registrar. Certificates of authentication on
different Bonds need not be signed by the same representative. The executed certificate of
authentication on a Bond is conclusive evidence that it has been authenticated and delivered under
this Resolution. When the Bonds have been so prepared, executed and authenticated, the City
Finance Director will deliver the same to the Purchaser thereof upon payment of the purchase price
in accordance with the contract of sale heretofore made and executed, and the Purchaser will not
be obligated to see to the application of the purchase price.
3.06. Form of Bonds. The Bonds will be printed or typewritten in substantially the form
set forth in Exhibit B attached hereto.
3.07. Approving Legal Opinion. The City Finance Director is authorized and directed to
obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered,
Minneapolis, Minnesota, which will be complete except as to dating thereof and will cause the
opinion to be printed on or accompany each Bond.
Section 4. Funds and Accounts; Security; Payment.
4.01. Debt Service Fund. For the convenience and proper administration of the moneys to
be borrowed and repaid on the Bonds, and to provide adequate and specific security for the Purchaser
and holders from time to time of the Bonds, there is hereby created a special fund to be designated
the General Obligation Water Revenue Bonds, Series 2020A Debt Service Fund (the "Debt Service
Fund"). The Debt Service Fund shall be administered and maintained by the City Finance Director
as a bookkeeping account separate and apart from all other funds maintained in the official financial
records of the City. The Debt Service Fund will be maintained in the manner herein specified until
all of the Bonds and the interest thereon have been fully paid.
MU210-280-685657.v1 7
The City will continue to maintain and operate its Water Utility Fund, to which will be credited
all gross revenues of the water utility system (the "Utility System"), and out of which will be paid all
normal and reasonable expenses of current operations of such Utility System. Any balances therein
are deemed net revenues (the "Net Revenues") and will be transferred, from time to time, to the Debt
Service Fund hereby created, which fund will be used only to pay principal of and interest on the
Bonds, and any other bonds similarly authorized. There will be deposited in the Debt Service Fund
from time to time sufficient amounts to pay principal of and interest on the Bonds when due, and
the City Finance Director must report any current or anticipated deficiency in the Debt Service
Fund to the City Council. If a payment of principal or interest on the Bonds becomes due when
there is not sufficient money in the Debt Service Fund to pay the same, the City Finance Director
is directed to pay such principal or interest from the general fund of the City, and the general fund
will be reimbursed for the advances out of the proceeds of Net Revenues of the Water Utility Fund
and taxes when collected. There is also appropriated to the Debt Service Fund (i) capitalized interest
financed from the Bond proceeds, if any; (ii) any amount over the minimum purchase price of the
Bonds paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in
accordance with Section 2.03; (iii) the accrued interest paid by the Purchaser upon closing and
delivery of the Bonds, if any; (iv) all investment earnings on amounts in the Debt Service Fund; and
(v) any other funds appropriated for the payment of principal or interest on the Bonds.
4.02. Construction Fund. The City hereby creates the General Obligation Water Revenue
Bonds, Series 2020A Construction Fund (the "Construction Fund") to be administered and
maintained by the Finance Director as a bookkeeping account separate and apart from all other funds
maintained in the official financial records of the City. Proceeds of the Bonds, less the appropriations
made in Section 4.01 hereof, together with any other funds appropriated during the construction of
the Utility Improvements financed by the Bonds will be deposited in the Construction Fund to be used
solely to defray expenses of the Utility Improvements. Any balance remaining in the Construction
Fund, after the Utility Improvements are completed and the cost thereof have been paid, may be used
as provided in Minnesota Statutes, section 475.65, under the direction of the City Council. Thereafter,
the Construction Fund is to be closed and any balance remaining therein is to be deposited in the Debt
Service Fund.
4.03. City Covenants. The City Council covenants and agrees with the holders of the
Bonds that so long as any of the Bonds remain outstanding and unpaid, it will keep and enforce
the following covenants and agreements:
(a) The City will continue to maintain and efficiently operate the Utility System
as public utilities and conveniences free from competition of other like municipal utilities
and will cause all revenues therefrom to be deposited in bank accounts and credited to the
Utility System accounts as hereinabove provided, and will make no expenditures from
those accounts except for a duly authorized purpose and in accordance with this resolution.
(b) The City will also maintain the Debt Service Fund as a separate account and
will cause money to be credited thereto from time to time, out of Net Revenues from the
Utility System in sums sufficient to pay principal of and interest on the Bonds when due.
MU210-280-685657.v1 8
(c) The City will keep and maintain proper and adequate books of records and
accounts separate from all other records of the City in which will be complete and correct
entries as to all transactions relating to the Utility System and which will be open to
inspection and copying by any bondholder, or the bondholder's agent or attorney, at any
reasonable time, and it will furnish certified transcripts therefrom upon request and upon
payment of a reasonable fee therefor, and said account will be audited at least annually by
a qualified public accountant and statements of such audit and report will be furnished to
all bondholders upon request.
(d) The City Council will cause persons handling revenues of the Utility
System to be bonded in reasonable amounts for the protection of the City and the
bondholders and will cause the funds collected on account of the operations of the Utility
System to be deposited in a bank whose deposits are guaranteed under the Federal Deposit
Insurance Law.
(e) The Council will keep the Utility System insured at all times against loss by
fire, tornado and other risks customarily insured against with an insurer or insurers in good
standing, in such amounts as are customary for like plants, to protect the holders, from time
to time, of the Bonds and the City from any loss due to any such casualty and will apply
the proceeds of such insurance to make good any such loss.
(f) The City and each and all of its officers will punctually perform all duties
with reference to the Utility System as required by law.
(g) The City will impose and collect charges of the nature authorized by
Minnesota Statutes, Section 444.075 at the times and in the amounts required to produce
Net Revenues adequate to pay all principal and interest when due on the Bonds, and any
other bonds similarly authorized, and to create and maintain such reserves securing said
payments as may be provided in this resolution.
(h) The City Council will levy general ad valorem taxes on all taxable property
in the City, when required to meet any deficiency in pledged Net Revenues.
(i) The City hereby determines that the estimated collection of net revenues
herein pledged for the payment of principal and interest on the Bonds will produce at least
5% in excess of the amount needed to meet, when due, the principal and interest payments
on such portion of the Bonds.
4.04. Registration of Resolution. The City Administrator is authorized and directed to file
a certified copy of this resolution with the County Auditor of Ramsey County and to obtain the
certificate required by Minnesota Statutes, Section 475.63.
4.05. General Obligation Pledge. For the prompt and full payment of the principal of and
interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of
the City will be and are hereby irrevocably pledged. If the balance in the Debt Service Fund is ever
insufficient to pay all principal and interest then due on the Bonds and any other bonds payable
MU210-280-685657.v1 9
therefrom, the deficiency will be promptly paid out of monies in the general fund of the City which
are available for such purpose, and such general fund may be reimbursed with or without interest
from the Debt Service Fund when a sufficient balance is available therein.
4.07. State Credit Enhancement.
(a) Pursuant to a resolution adopted by the City Council on November 23, 2020, the City
Council authorized and directed City staff to enter the City into a Credit Enhancement Program
Agreement (the "Credit Agreement") with the Minnesota Public Facilities Authority (the
"Authority"). Pursuant to Minnesota Statutes, Section 446A.086, as amended (the "Credit
Enhancement Act"), the State of Minnesota, acting through the Authority, may provide a guarantee
of any deficiency of debt service payments on the Bonds. Pursuant to the Credit Enhancement Act,
the City makes the following representations and covenants:
(i) the City will notify the Authority of any default or potential default in the
payment of principal or interest due on the Bonds;
(ii) the City will deposit with the Registrar all payments of principal and interest
due on the Bonds at least 3 business days prior to the payment due date;
(iii) the agreement the City enters into with the Registrar will include all provisions
required by the Credit Enhancement Act; and
(iv) the City will comply with all provisions of the Credit Agreement and with the
Credit Enhancement Act.
(b) Pursuant to subdivision 3 of the Credit Enhancement Act, the City acknowledges and
agrees that the Registrar is required to inform the Minnesota Commissioner of Management and
Budget and the Authority if the Registrar becomes aware of a default or potential default in the
payment of principal or interest on the Bonds or if, on the day 2 business days before the date a
payment is due on the Bonds, there are insufficient funds to make the payment on deposit with the
Registrar Section
Section 5. Authentication of Transcript.
5.01. City Proceedings and Records. The officers of the City are hereby authorized and
directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified
copies of proceedings and records of the City relating to the Bonds and to the financial condition
and affairs of the City, and such other certificates, affidavits and transcripts as may be required to
show the facts within their knowledge or as shown by the books and records in their custody and
under their control, relating to the validity and marketability of the Bonds and such instruments,
including any heretofore furnished, will be deemed representations of the City as to the facts stated
therein.
5.02. Certification as to Official Statement. The Mayor and City Administrator and
Finance Director, or any of them, are hereby authorized and directed to certify that they have
MU210-280-685657.vi 10
examined the Official Statement, prepared and circulated in connection with the issuance and sale
of the Bonds and that to the best of their knowledge and belief the Official Statement is, as of the
date thereof, a complete and accurate representation of the facts and representations made therein
as of the date of the Official Statement.
5.03. Other Certificates. The Mayor, City Administrator, and Finance Director, or an of
them, are hereby authorized and directed to furnish to the Purchaser at the closing such certificates
as are required as a condition of sale. Unless litigation shall have been commenced and be pending
questioning the Bonds or the organization of the City or incumbency of its officers, at the closing
the Mayor, City Administrator, and Finance Director, or any of them, shall also execute and deliver
to the Purchaser a suitable certificate as to absence of material litigation, and the Finance Director
shall also execute and deliver a certificate as to payment for and delivery of the Bonds.
5.04. Payment of Costs of Issuance. The City authorizes the Purchaser to forward the
amount of Bond proceeds allocable to the payment of issuance expenses to Old National Bank,
Chaska, Minnesota on the closing date for further distribution as directed by the City's municipal
adviser, Ehlers & Associates, Inc.
5.05. Electronic Signatures. The electronic signature of the Mayor, City Administrator,
and Finance Director, or any of them, to this resolution and to any certificate authorized to be
executed hereunder shall be as valid as an original signature of such party and shall be effective to
bind the City thereto. For purposes hereof, (i) "electronic signature" means (a) a manually signed
original signature that is then transmitted by electronic means or (b) a signature obtained through
DocuSign or Adobe or a similarly digitally auditable signature gathering process; and (ii)
"transmitted by electronic means" means sent in the form of a facsimile or sent via the internet as
a portable document format ("pdf') or other replicating image attached to an electronic mail or
internet message.
Section 6. Tax Covenants.
6.01 Tax -Exempt Bonds. The City covenants and agrees with the holders from time to
time of the Bonds that it will not take or permit to be taken by any of its officers, employees, or
agents any action which would cause the interest on the Bonds to become subject to taxation under
the Internal Revenue Code of 1986, as amended (the "Code"), and the Treasury Regulations
promulgated thereunder, in effect at the time of such actions, and that it will take or cause its
officers, employees or agents to take, all affirmative action within its power that may be necessary
to ensure that such interest will not become subject to taxation under the Code and applicable
Treasury Regulations, as presently existing or as hereafter amended and made applicable to the
Bonds. To that end, the City will comply with all requirements necessary under the Code to
establish and maintain the exclusion from gross income of the interest on the Bonds under Section
103 of the Code, including without limitation requirements relating to temporary periods for
investments and limitations on amounts invested at a yield greater than the yield on the Bonds.
6.02. Rebate. The City will comply with requirements necessary under the Code to
establish and maintain the exclusion from gross income of the interest on the Bond under Section 103
of the Code, including without limitation (1) requirements relating to temporary periods for
MU210-280-685657.vi 11
investments, (2) limitations on amounts invested at a yield greater than the yield on the Bonds, and
(3) the rebate of excess investment earnings to the United States unless the Bonds qualify for an
exception to the rebate requirement under the Code and related Treasury Regulations.
6.03. Not Private Activity Bonds. The City further covenants not to use the proceeds of
the bonds or to cause or permit them or any of them to be used, in such a manner as to cause the
Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of
the Code.
6.04. Qualified Tax -Exempt Obligations. In order to qualify the Bonds as "qualified tax-
exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City makes the
following factual statements and representations:
(a) the Bonds are not "private activity bonds" as defined in Section 141 of the
Code;
(b) the City hereby designates the Bonds as "qualified tax-exempt obligations"
for purposes of Section 265(b)(3) of the Code;
(c) the reasonably anticipated amount of tax-exempt obligations (other than
private activity bonds, that are not qualified 501(c)(3) bonds) which will be issued by the
City (and all subordinate entities of the City) during calendar year 2020 will not exceed
$10,000,000; and
(d) not more than $10,000,000 of obligations issued by the City during calendar
year 2020 have been designated for purposes of Section 265(b)(3) of the Code.
6.05. Procedural Requirements. The City will use its best efforts to comply with any
federal procedural requirements which may apply in order to effectuate the designations made by
this section.
Section 7. Book -Entry System; Limited Obligation of City.
7.01. DTC. The Bonds will be initially issued in the form of a separate single typewritten
or printed fully registered Bond for each of the maturities set forth in Section 2.04 hereof. Upon
initial issuance, the ownership of each Bond will be registered in the registration books kept by
the Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New
York, New York, and its successors and assigns ("DTC"). Except as provided in this section, all
of the outstanding Bonds will be registered in the registration books kept by the Registrar in the
name of Cede & Co., as nominee of DTC.
7.02. Participants. With respect to Bonds registered in the registration books kept by the
Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying
Agent will have no responsibility or obligation to any broker dealers, banks and other financial
institutions from time to time for which DTC holds Bonds as securities depository (the
"Participants") or to any other person on behalf of which a Participant holds an interest in the
MU210-280-685657.vl 12
Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy
of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the
Bonds, (ii) the delivery to any Participant or any other person (other than a registered owner of
Bonds, as shown by the registration books kept by the Registrar) of any notice with respect to the
Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other
person, other than a registered owner of Bonds, of any amount with respect to principal of,
premium, if any, or interest on the Bonds. The City, the Registrar and the Paying Agent may treat
and consider the person in whose name each Bond is registered in the registration books kept by
the Registrar as the holder and absolute owner of such Bond for the purpose of payment of
principal, premium and interest with respect to such Bond, for the purpose of registering transfers
with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of,
premium, if any, and interest on the Bonds only to or on the order of the respective registered
owners, as shown in the registration books kept by the Registrar, and all such payments will be
valid and effectual to fully satisfy and discharge the City's obligations with respect to payment of
principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid.
No person other than a registered owner of Bonds, as shown in the registration books kept by the
Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon
delivery by DTC to the City Administrator of a written notice to the effect that DTC has determined
to substitute a new nominee in place of Cede & Co., the words "Cede & Co.," will refer to such
new nominee of DTC; and upon receipt of such a notice, the City Administrator will promptly
deliver a copy of the same to the Registrar and Paying Agent.
7.03. Representation Letter. The City has heretofore executed and delivered to DTC a
Blanket Issuer Letter of Representations (the "Representation Letter") which will govern payment
of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds.
Any Paying Agent or Registrar subsequently appointed by the City with respect to the Bonds will
agree to take all action necessary for all representations of the City in the Representation Letter
with respect to the Registrar and Paying Agent, respectively, to be complied with at all times.
7.04. Transfers Outside Book -Entry System. In the event the City, by resolution of the
City Council, determines that it is in the best interests of the persons having beneficial interests in
the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC
will notify the Participants, of the availability through DTC of Bond certificates. In such event the
City will issue, transfer and exchange Bond certificates as requested by DTC and any other
registered owners in accordance with the provisions of this Resolution. DTC may determine to
discontinue providing its services with respect to the Bonds at any time by giving notice to the
City and discharging its responsibilities with respect thereto under applicable law. In such event,
if no successor securities depository is appointed, the City will issue and the Registrar will
authenticate Bond certificates in accordance with this resolution and the provisions hereof will
apply to the transfer, exchange and method of payment thereof.
7.05. Payments to Cede & Co. Notwithstanding any other provision of this Resolution
to the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of DTC,
payments with respect to principal of, premium, if any, and interest on the Bond and notices with
respect to the Bond will be made and given, respectively in the manner provided in DTC's
Operational Arrangements, as set forth in the Representation Letter.
MU210-280-685657.vi 13
Section 8. Continuing Disclosure.
8.01. City CoMpliance with Provisions of Continuing Disclosure Certificate. The City
hereby covenants and agrees that it will comply with and carry out all of the provisions of the
Continuing Disclosure Certificate. Notwithstanding any other provision of this Resolution, failure
of the City to comply with the Continuing Disclosure Certificate is not an event of default with
respect to the Bonds; however, any Bondholder may take such actions as may be necessary and
appropriate, including seeking mandate or specific performance by court order, to cause the City
to comply with its obligations under this section.
8.02. Execution of Continuing Disclosure Certificate. "Continuing Disclosure
Certificate" means that certain Continuing Disclosure Certificate executed by the Mayor and City
Administrator and dated the date of issuance and delivery of the Bonds, as originally executed and
as it may be amended from time to time in accordance with the terms thereof.
Section 9. Defeasance. When the Bonds and all interest thereon, have been discharged as
provided in this section, all pledges, covenants and other rights granted by this resolution to the
holders of the Bonds will cease, except that the pledge of the full faith and credit of the City for
the prompt and full payment of the principal of and interest on the Bonds will remain in full force
and effect. The City may discharge Bonds which are due on any date by depositing with the
Registrar on or before that date a sum sufficient for the payment thereof in full or by depositing
irrevocably in escrow, with a suitable institution qualified by law as an escrow agent for this
purpose, cash or securities which are backed by the full faith and credit of the United States of
America, or any other security authorized under Minnesota law for such purpose, bearing interest
payable at such times and at such rates and maturing on such dates and in such amounts as shall
be required and sufficient, subject to sale and/or reinvestment in like securities, to pay said
obligation(s), which may include any interest payment on such Bond and/or principal amount due
thereon at a stated maturity (or if irrevocable provision shall have been made for permitted prior
redemption of such principal amount, at such earlier redemption date). If any Bond should not be
paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient
for the payment thereof in full with interest accrued to the date of such deposit.
The motion for adoption of the foregoing resolution was duly seconded by Member
, and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
MU210-280-685657.vi 14
STATE OF MINNESOTA )
COUNTY OF RAMSEY )
) SS.
CITY OF MOUNDS VIEW )
I, the undersigned, being the duly qualified and acting City Administrator of the City of
Mounds View, Minnesota, do hereby certify that I have carefully compared the attached and
foregoing extract of minutes of a regular meeting of the City Council held on Thursday, December
14, 2020, with the original thereof on file in my office and I further certify that the same is a full,
true and correct transcript therefrom insofar as the same relates to the issuance and sale of the
City's $6,140,000 General Obligation Water Revenue Bonds, Series 2020A.
WITNESS My hand as City Administrator and the corporate seal of the City this
day of December, 2020.
City Administrator
City of Mounds View, Minnesota
MU210-280-685657.vi 15
EXHIBIT A
PROPOSALS
A-1
MU210-280-685657.v1
EXHIBIT B
FORM OF BOND
No. R- UNITED STATES OF AMERICA $
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MOUNDS VIEW
Rate
GENERAL OBLIGATION
WATER REVENUE BOND, SERIES 2020A
Date of
Maturity Date Original Issue
February 1, 20 December 30, 2020
Registered Owner: Cede & Co.
CUSIP
The City of Mounds View, Minnesota, a duly organized and existing municipal corporation
in Ramsey County, Minnesota (the "City"), acknowledges itself to be indebted and for value
received hereby promises to pay to the Registered Owner specified above or registered assigns,
the principal sum set forth above on the Maturity Date specified above, unless called for earlier
redemption, with interest thereon from the date hereof at the annual Rate specified above
(calculated on the basis of a 360 day year of twelve 30 day months), payable February 1 and August
1 in each year, commencing August 1, 2021, to the person in whose name this Bond is registered
at the close of business on the 15th day (whether or not a business day) of the immediately
preceding month. The interest hereon and, upon presentation and surrender hereof, the principal
hereof are payable in lawful money of the United States of America by check or draft by Bond
Trust Services Corporation, Roseville, Minnesota, as Registrar, Authenticating Agent and Paying
Agent, or its designated successor under the Resolution described herein. For the prompt and full
payment of such principal and interest as the same respectively become due, the full faith and
credit and taxing powers of the City have been and are hereby irrevocably pledged.
This Bond is one of an issue in the aggregate principal amount of $6,140,000, all of like
original issue date and tenor, except as to number, maturity date, denomination, redemption
privilege, and interest rate, issued pursuant to a resolution adopted by the City Council on
December 14, 2020 (the "Resolution"), for the purpose of financing costs associated with the
City's 2019, 2020 and 2021 Water Treatment Plant Rehabilitation Project. and pursuant to and in
full conformity with its home rule charter, the Constitution, and the laws of the State of Minnesota,
including Minnesota Statutes, Chapter 475, as amended and Minnesota Statutes, Section 444.075.
The principal hereof and interest hereon are payable primarily from the net revenues of the water
utility system of the City in a special debt service fund of the City, as set forth in the Resolution to
which reference is made for a full statement of rights and powers thereby conferred. The full faith
and credit of the City are irrevocably pledged for payment of this Bond and the City Council has
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MU210-280-685657.v1
obligated itself to levy ad valorem taxes on all taxable property in the City in the event of any
deficiency in net revenues, taxes may be levied without limitation as to rate or amount. The Bonds
of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral
multiple thereof of single maturities.
The City may elect on February 1, 2030, and on any date thereafter to prepay Bonds
maturing on or after February 1, 2031. Redemption may be in whole or in part and if in part, at
the option of the City and in such manner as the City will determine. If less than all Bonds of a
maturity are called for redemption, the City will notify The Depository Trust Company ("DTC")
of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of
each participant's interest in such maturity to be redeemed and each participant will then select by
lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a
price of par plus accrued interest.
As provided in the Resolution and subject to certain limitations set forth therein, this Bond
is transferable upon the books of the City at the principal office of the Bond Registrar, by the
registered owner hereof in person or by the owner's attorney duly authorized in writing upon
surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar,
duly executed by the registered owner or the owner's attorney; and may also be surrendered in
exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City
will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of
the same aggregate principal amount, bearing interest at the same rate and maturing on the same
date, subject to reimbursement for any tax, fee or governmental charge required to be paid with
respect to such transfer or exchange.
The City and the Bond Registrar may deem and treat the person in whose name this Bond
is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of
receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be
affected by any notice to the contrary.
The City has designated the Bonds as "qualified tax -exempt obligations" pursuant to
Section 265(b)(3) of the Internal Revenue Code of 1986, as amended.
IT IS HEREBY CERTIFIED AND RECITED that in and by the Resolution, the City has
covenanted and agreed that it will continue to own and operate the water utility system free from
competition by other like municipal utilities; that adequate insurance on said system and suitable
fidelity bonds on employees will be carried; that proper and adequate books of account will be
kept showing all receipts and disbursements relating to the Water Utility Fund, into which it will
pay all of the gross revenues from the water system; that it will also create and maintain the General
Obligation Water Revenue Bonds, Series 2020A Debt Service Fund, into which it will pay, out of
the net revenues from the water utility system, sums sufficient to pay principal of the Bonds and
interest on the Bonds when due; and that it will provide, by ad valorem tax levies, for any
deficiency in required net revenues of the water utility system.
IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required
by the Constitution, Charter of the City and laws of the State of Minnesota to be done, to happen
and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and
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MU210-280-685657.v1
binding general obligation of the City in accordance with its terms, have been done, have happened
and have been performed in regular and due form, time and manner, that prior to the issuance of
this bond the City Council of the City has provided funds for the payment of principal and interest
on the bonds of this issue as the same become due, but the full faith and credit of the City is pledged
for their payment and taxes will be levied, if required for such purpose, without limitation as to
the rate of amount; and that this bond, together with all other indebtedness of the City outstanding
on the date of its issuance, does not exceed any constitutional, statutory or charter limitation of
indebtedness.
This Bond is not valid or obligatory for any purpose or entitled to any security or benefit
under the Resolution until the Certificate of Authentication hereon has been executed by the Bond
Registrar by manual signature of one of its authorized representatives.
(The remainder of this page is intentionally left blank.)
B-3
MU210-280-685657.v1
IN WITNESS WHEREOF, the City of Mounds View, Ramsey County, Minnesota, by its
City Council, has caused this Bond to be executed on its behalf by the facsimile or manual
signatures of the Mayor and City Administrator and has caused this Bond to be dated as of the date
set forth below.
Dated: , 2020
CITY OF MOUNDS VIEW, MINNESOTA
City Administrator Mayor
CERTIFICATE OF AUTHENTICATION
This is one of the Bonds delivered pursuant to the Resolution mentioned within.
BOND TRUST SERVICES CORPORATION
By
Authorized Representative
The following abbreviations, when used in the inscription of the face of this Bond, will be
construed as though they were written out in full according to applicable laws or regulations:
TEN COM -- as tenants
in common
TEN ENT -- as tenants
by entireties
JT TEN -- as joint tenants
with right of
survivorship and
not as tenants in
common
UNIF GIFT MINN ACT Custodian
(Cust) (Minor)
under Uniform Gift or Transfer to
Minors
Act..........................
(State)
Additional abbreviations may also be used though not in the above list.
B-4
MU210-280-685657.v1
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto
the within Bond and all rights thereunder, and
does hereby irrevocably constitute and appoint attorney to transfer the
said Bond on the books kept for registration of the within Bond, with full power of substitution in
the premises.
Dated:
Notice: The assignor's signature to this assignment must correspond with
the name as it appears upon the face of the within Bond in every particular,
without alteration or any change whatever.
Signature Guaranteed:
NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the
Securities Transfer Agent Medallion Program ("STAMP"), the Stock Exchange Medallion
Program ("SEMP"), the New York Stock Exchange, Inc. Medallion Signatures Program ("MSP")
or other such "signature guarantee program" as may be determined by the Registrar in addition to,
or in substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange Act
of 1934, as amended.
The Bond Registrar will not effect transfer of this Bond unless the information concerning
the assignee requested below is provided.
Name and Address:
(Include information for all joint owners
if this Bond is held by joint account)
Please insert social security or
other identifying number of assignee
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MU210-280-685657.v1
PROVISIONS AS TO REGISTRATION
The ownership of the principal of and interest on the within Bond has been registered on
the books of the Registrar in the name of the person last noted below.
Signature of
Date of Registration Registered Owner Officer of Registrar
Cede & Co.
2020 Federal ID #13-2555119
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MU210-280-685657.v1
STATE OF MINNESOTA
COUNTY OF RAMSEY
COUNTY AUDITOR'S
CERTIFICATE AS TO
REGISTRATION WITH NO
AD VALOREM TAX LEVY
I, the undersigned County Auditor of Ramsey County, Minnesota, hereby certify that a
certified copy of a resolution adopted by the City Council of the City of Mounds View, Minnesota,
on December 14, 2020, relating to the City's $6,140,000 City of Mounds View General Obligation
Water Revenue Bonds, Series 2020A, dated December 30, 2020, has been filed in my office and
said obligations have been registered on the register of obligations in my office.
WITNESS My hand and official seal this day of , 2020.
County Auditor
Ramsey County, Minnesota
(SEAL)
Rz
Deputy
MU210-280-685657.v1
MOU--N-DitSVVfE-W
Item No: 8.D.
Meeting Date December 14, 2020
Type of Business: Council Business
Administrator review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Rayla Sue Ewald, Human Resources Coordinator
Item Title/Subject: Resolution 9354 Authorizing Severance for Public Works Maintenance
Worker Timothy Fredberg
Background
Timothy Fredberg has retired from the City of Mounds View effective November 30, 2020. Mr. Fredberg
has been employed by the City for 26 years (May 9, 1994) as a Public Works Maintenance Worker.
Attached is Resolution 9354, which authorizes severance to Mr. Fredberg in accordance with the City's
Personnel Manual.
Discussion
Section 2.12 of the Personnel Manual indicates that employees who resign shall be compensated for any
accrued and unused vacation hours and, with two (2) or more years of service, employees are eligible to
receive a payout of sick leave subject to the terms and provisions addressed in Section 2.11 regarding
the Retirement Health Savings Plan. Mr. Fredberg's current leave balances are 0.35 hours of vacation,
0.00 of compensatory time, and 334.55 hours of sick time.
The following represents severance eligible to Mr. Fredberg:
Hours
Hourly rate
Payout
Vacation Hours
0.35
$30.84
$10.79 Cash Payout
Compensatory Hours
0.00
$30.84
$0.00 Cash Payout
65% of Sick Leave
217.46
$30.84
$6,706.47 Into RHSP
Total Severance:
$6,717.26
Recommendation
Staff recommends approval of Resolution 9354 authorizing severance for Public Works Maintenance
Worker Timothy Fredberg pursuant to the Mounds View Personnel Manual.
Respectfully submitted,
Rayla Sue Ewald
Human Resources Coordinator
Attachment(s):
Resolution 9354, Authorizing Severance for Public Works Maintenance Worker Timothy Fredberg
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION NO. 9354
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING SEVERANCE FOR PUBLIC WORKS MAINTENANCE WORKER
TIMOTHY FREDBERG
WHEREAS, Timothy Fredberg has retired from the City of Mounds View; his last day of
employment was November 30, 2020; and
WHEREAS, in accordance with the Labor Agreement between the City of Mounds View
and the Public Works Collective Bargaining Unit, Mr. Fredberg will receive a cash payout of
vacation hours and compensatory time; and
WHEREAS, in accordance with the Mounds View Personnel Manual, 65% of Mr.
Fredberg's sick leave hours will be deposited into his Retirement Health Savings Plan; and
WHEREAS, Mr. Fredberg's balance of accrued and unused vacation is 0.35 hours and
his compensation balance is 0.00 hours; and
and
WHEREAS, Mr. Fredberg's balance of accrued and unused sick leave is 334.55 hours;
WHEREAS, Mr. Fredberg's rate of pay upon resignation was $30.84 per hour.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves
severance to Public Works Maintenance Worker Timothy Fredberg consistent with the Labor
Agreement between the City of Mounds View and the Collective Bargaining Agreement, and
Section 2.11 and 2.12 of the Mounds View Personnel Manual as follows:
Hours
Hourly rate
Payout
Vacation Hours
0.35
$30.84
$10.79 Cash Payout
Compensatory Hours
0.00
$30.84
$0.00 Cash Payout
65% of Sick Leave
217.46
$30.84
$6,706.47 Into RHSP
Total Severance:
$6.717.26
Adopted this 14t" day of December, 2020.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(seal)
Item No: 8.E.
M0L--T1-MtSVVfE-W
Meeting Date December 1u 2020 Type of Business: Council Business
Administrator review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Rayla Sue Ewald, Human Resources Coordinator
Item Title/Subject: Resolution 9352 Authorizing Severance for Police Officer Kirsten Heineman
Background
Police Officer Kirsten Heineman has retired from the City of Mounds View effective December 3, 2020.
Officer Heineman has been employed by the City for 11 years (June 1, 2009). Attached is Resolution
9352, which authorizes severance to Officer Heineman in accordance with the City's Personnel Manual.
Discussion
Section 2.12 of the Personnel Manual indicates that employees who resign shall be compensated for any
accrued and unused vacation hours and, with two (2) or more years of service, employees are eligible to
receive a payout of sick leave subject to the terms and provisions addressed in Section 2.11 regarding
the Retirement Health Savings Plan. Officer Heineman's current leave balances are 111.26 hours of
vacation, 0.08 of compensatory time, and 207.75 hours of sick time.
The following represents severance eligible to Officer Heineman:
Hours
Hourly rate
Payout
Vacation Hours
111.26
$40.83
$4,542.75 Cash Payout
Compensatory Hours
0.08
$40.83
$3.27 Cash Payout
50% of Sick Leave
103.88
$40.83
$4,241.42 Into RHSP
Total Severance:
$8,787.44
Recommendation
Staff recommends approval of Resolution 9352 authorizing severance to Officer Kirsten Heineman
pursuant to the Mounds View Personnel Manual.
Respectfully submitted,
- �v
Rayla Sue Ewald
Human Resources Coordinator
Attachment(s):
Resolution 9352, Authorizing Severance for Police Officer Kirsten Heineman
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION NO. 9352
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING SEVERANCE FOR POLICE OFFICER KIRSTEN HEINEMAN
WHEREAS, Police Officer Kirsten Heineman has retired from the City of Mounds View;
her last day of employment was December 3, 2020; and
WHEREAS, in accordance with the Labor Agreement between the City of Mounds View
and the Law Enforcement Labor Services, Inc. (LELS) Local No. 204, Officer Heineman will
receive a cash payout of her vacation hours and compensatory time; and
WHEREAS, in accordance with the Mounds View Personnel Manual, 50% of Officer
Heineman's sick leave hours will be deposited into her Retirement Health Savings Plan; and
WHEREAS, Officer Heineman's balance of accrued and unused vacation is 111.26 hours
and her compensation balance is 0.08 hours; and
WHEREAS, Officer Heineman's balance of accrued and unused sick leave is 207.75
hours; and
WHEREAS, Officer Heineman's rate of pay upon resignation was $40.83 per hour.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves
severance to Officer Kirsten Heineman consistent with the Labor Agreement between the City
of Mounds View and the Law Enforcement Labor Services, Inc. (LELS) Local No. 204, and
Section 2.11 and 2.12 of the Mounds View Personnel Manual as follows:
Hours
Hourly rate
Payout
Vacation Hours
111.26
$40.83
$4,542.75 Cash Payout
Compensatory Hours
0.08
$40.83
$3.27 Cash Payout
50% of Sick Leave
103.88
$40.83
$4,241.42 Into RHSP
Total Severance:
$8,787.44
Adopted this 14t" day of December, 2020.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(seal)
MOUN—DS VMW
City or Mounds View Staff Report
Item No: 8.F.
Meeting Date: December 14, 2020
Type of Business: Council Business
Administrator Review
To: Honorable Mayor and City Council
From: Rayla Sue Ewald, Human Resources Coordinator
Item Title/Subject: Resolution 9353 Authorizing the Extension of Sick Leave Balances
for COVID Related Absences
Introduction:
During the November 23, 2020 Reports portion of the Council Meeting, staff relayed concern from
Public Works Bargaining Unit employees who have used their 80 hours of Families First
Coronavirus Responsibilities Act (FFCRA) time for quarantine purposes. Staff indicated
employees who have tested negative have been quarantined and used their 80 hours of FFCRA,
and if they test positive in the future, will have a need for additional sick leave.
Discussion:
Public Works are following required COVID protocols. Plus, they are working split shifts, driving
one person per vehicle, and taking breaks off -site. Per Council direction on November 23rd, the
attached resolution has been created to allow for additional paid time off for COVID related
absences.
Strategic Plan Strategy/Goal:
Create a culture where employees desire to work.
Financial Impact:
Only if overtime is needed.
Recommendation:
Staff recommends approval of Resolution 9353 Authorizing the Extension of Sick Leave Balances
for COVID Related Absences.
Rayla Sue Ewald
Human Resources Coordinator
Attachment(s):
1) Resolution NO. 9353 Authorizing the Extension of Sick Leave Balances for COVID
Related Absences
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION NO. 9353
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING THE EXTENSION OF
SICK LEAVE BALANCES FOR COVID RELATED ABSENCES
WHEREAS, staff relayed concern regarding Public Works Bargaining Unit
employees who have used or may use their 80 hours of Families First Coronavirus
Responsibilities Act (FFCRA) time, during the November 23, 2020 Council meeting; and
WHEREAS, staff indicated duplicitous absences caused from COVID requiring
one or more quarantine periods, which exceed the 80 hours of FFCRA time; and
WHEREAS, Council directed staff to create a resolution allowing Public Works and
First Responders additional paid time off for COVID related absences.
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council
Authorizes Public Works and Police employees unable to perform their job duties from
home to receive additional paid time if approved by the City Administrator due to the
Coronavirus Pandemic when the employees Families First Coronavirus responsibilities
Act (FFCRA) 80 Hours of time has been exhausted.
Adopted this 14t" day of December, 2020.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(SEAL)
MOUNDS VttW
City of Mounds View Staff
ort
Item No.: 8.G.
Meeting Date: December 14, 2020
Type of Business: Council Business
Administrator Review:
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title: Resolution 9362 Approving A Joint Powers Agreement for the Establishment of
the North East Metropolitan Area Municipal Internetworking Collaborative, to be
Known as "Metro-Inet"
BACKGROUND
Currently the City of Roseville provides information technology (IT) services to 44 local governmental
agencies. A working group of six members, along with Metro-INET staff, have been working with Attorney
Jim Strommen of Kennedy and Graven to craft the draft joint powers agreement which will need to be
ratified by each Metro-INET member. The draft document was sent to all members for their review by
each member's attorney. To -date, there has been no issues with the proposed agreement from other
members and many members are scheduling consideration by their board or City Council in December.
Given the short time remaining this year, it is expected that the approvals by all members will not be
completed until the first couple of months in 2021. Once the member approvals are completed, Metro-
INET will constitute itself and begin the process of transition from a City of Roseville enterprise to a joint
powers authority. One of the first actions the Metro-INET Board will need to take is to hire an Executive
Director to assist the Board in the transition. It is expected that it will take all of 2021 to fully transition
Metro-INET, including having the City of Roseville IT staff become employees of the Metro-INET joint
powers authority. Additional information about the process is included in the Metro-INET joint powers
agreement transition plan included as Attachment A. Details of the JPA are outlined in a memo prepared
by the Roseville City Manager to Metro-INET members. (Attachment B). The final draft of the JPA is
included as Attachment C. The JPA has been reviewed by the City Attorney and the agreement
acceptable.
BUDGET IMPLICATIONS
It is expected that a Metro I-Netjoint powers entity would raise the cost for every member due to increased
overhead for leasing space and costs for personnel services (payroll and other HR services). These
costs have been factored into the 2021 Metro-INET budget using existing funds and the 2021 cost
allocations assigned to each member.
STAFF RECOMMENDATION
Staff recommends the City Council approve entering into the Metro-INET joint powers agreement as
shown in Attachment C. Staff also recommends rescission of Resolution 7633 which authorized
membership in a predecessor IT organization that never was activated due to insufficient participation.
Respectfully submitted,
Mark Beer
RESOLUTION NO. 9362
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING A JOINT POWERS AGREEMENT FOR ESTABLISHMENT OF THE NORTH EAST
METROPOLITAN AREA MUNICIPAL INTERNETWORKING COLLABORATIVE, TO BE KNOWN AS
"METRO-INET"
WHEREAS, a number of North East suburban municipalities and other governmental entities
share network and technology services as part of a group collaboration; and
WHEREAS, this group has been informally known as the "METRO-INET" User's Group; and
WHEREAS, to enable the group to leverage its size, the group established a sub -group to study
and develop a Joint Powers Agreement; and
WHEREAS, membership in the group will provide the City formal input on group direction and
budgetary issues; and
WHEREAS, the City has realized significant financial savings by being a member of the group and
will continue to benefit from technology and network services that save time and improve services while
reducing costs to the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey
County, Minnesota that the City does hereby adopt Resolution 9362, approving a Joint Powers
Agreement for the Establishment of the North East Metropolitan Area Municipal Internetworking
Collaborative, to be known as "Metro-Inet and authorizes the Mayor and City Administrator to sign the
attached Joint Powers Agreement.
NOW, THEREFORE, BE IT FURTHER RESOLVED that Resolution 7633, Adopted on June 28,
2010 is heretofore rescinded.
Adopted this 14th day of December 2020.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(seal)
Attachment A
TRANSITION PLAN FOR METRO I -NET
This plan is created to guide the transition from City of Roseville Metro I -Net (RMI) to
Metro I -Net Joint Powers Authority (MIJPA)
Purpose of transition plan
• Allow for orderly transition of operations, personnel, and assets from RMI to
MIJPA
• Identify transition costs
• Create a measured pace of transition to allow for comfort of existing RMI
employees and RMI agencies
Given where we find ourselves here in 202o, during the COVID pandemic, this
transition plan is underpinned by the following milestones:
• In 2020, the framework and costs of the new MIJPA will be established and
agreed upon by the RMI agencies.
• In 2021, the MIJPA as an entity will be established, the MIJPA Board will be
elected and begin to meet, and the MIJPA Executive Director will be hired and
begin to create an institutional framework for the MIJPA
• In 2022, all assets and personnel will be assigned to the MIJPA
Attachment A
TIMELINE FOR WORK FOR 2020 (MIJPA CREATION)
Summary: The working group will finalize the draft joint powers agreement and send it
out for review by agency managers and their legal counsels. Metro I -Net members are
expected to approve the JPA by the end of the year.
The City of Roseville, in conjunction with RMI staff will identify costs to service MIJPA
during the interim period of the transition in 2021 and begin the process of identifying
costs for transferring assets from RMI to MIJPA
DETAILS OF 2020 WORK PLAN
METRO 1-NET WORKING GROUP
In 2020, the Metro I -Net Working Group will do the following:
• Approve JPA transition plan
• Review draft Joint Powers Agreement
• Finalize language with Attorney Strommen
• Review JPA transition costs for 2021
• Identify long-term cost estimates for administrative/financial/legal services for
MIJPA
• Provide member agencies an estimate of costs for the transition and final
implementation of the MIJPA
• Assist in getting approval of JPA by all member agencies
CITY OF ROSEVILLE/ROSEVILLE METRO 1-NET
In 2020, the City of Roseville/Roseville Metro I -Net will do the following:
• Identify costs to serve MIJPA during the transition
• Identify costs for transferring assets to MIJPA
• Assist the working group in identifying long-term costs for
administrative/financial/legal services for MIJPA
• Assist in getting approval of JPA by all member agencies
METRO 1-NET MEMBER AGENCIES
In 2020, the Roseville Metro I -Net member agencies will do the following:
• Review the draft Metro I -Net joint powers agreement
• Secure approval of JPA from governing bodies
Attachment A
TIMELINE FOR WORK FOR 2021(MIJPA TRANSITION)
Summary: Upon approval of the joint powers agreement by all member agencies, the
MIJPA will officially incorporate. Per the joint powers agreement, the board of the
directors for the MIJPA will convene and elect officers. Once constituted, the MIJPA
Board officers will be elected and consider agreements to cover the transition period
(defined as calendar year 2021) for legal, administrative and financial services. The
Board will also recruit and hire the Metro I -Net Executive Director (MIED). Once hired,
the MIED will begin drafting organizational policies and determine longer term legal,
HR/Administrative, and financial services as well as determining and securing space
needs.
In order to allow for an orderly transition in employees receiving wages and benefits and
to ensure minimal disruption to member agency services, Metro I -Net employees will
remain employees of the City of Roseville during 2021.
DETAILS OF 2021 WORK PLAN
METRO 1-NET BOARD
• Incorporate Metro I -Net as a joint powers authority
• Hold first board business meeting
o Elect Chair and other officers
o Enter into agreements for interim period of 2021
■ Legal
■ HR/Admin
■ Financial
• Begin recruitment and hire Metro I -Net Executive Director (MIED)
• Enter into agreement with City of Roseville regarding management of Roseville
Metro I -Net employees by Metro I -Net Executive Director during interim period
• Carry out board business as described in joint powers agreement, including
setting a 2022 budget.
METRO 1-NET EXECUTIVE DIRECTOR
• MIED is sole employee of MIJPA
• MIED focuses on administrative duties
O Organizational policies
O Service Contracts
■ Legal
■ Administrative/HR
■ Financial/Payroll
0 Determining space needs and securing space
Attachment A
CITY OF ROSEVILLE/ROSEVILLE METRO 1-NET
• Provide administrative/ H R/financial services to MIJPA
• Enter into agreement with MIJPA regarding management of Roseville Metro I -
Net employees by Metro I -Net Executive Director during interim period
• Assist in transition of RMI assets and employees to MIJPA employees at the start
Of 2O22
Attachment B
l�
.ALNZ,AM"
City Manager's Office
Memo
To: Metro-INET Members
cc: Pete Bauer & Jason Swalley, Metro-INET
From: Patrick Trudgeon, Roseville City Manager
Date: December 1, 2020
Re: Metro-INET Joint Powers Agreement
Metro-INET originally started as a collaboration between Roseville and Mounds View to
share IT resources in 1999. Since that time, Metro-INET has grown to 35 member
organizations receiving full IT services and 9 associate members receiving limited IT services.
Not only has the number of Metro-INET members grown, each member agency's needs have
grown exponentially. Some examples in recent years include the deployment of laser fiche,
remote computer access, electronic door access, wireless access points, as well as body cam
support for law enforcement.
Currently, Metro-INET is under organizational control of the Roseville City Manager and
Roseville City Council. All Metro-INET employees are actually Roseville employees and fall
under Roseville personnel policy, its liability coverage, and compensation structure. The
Roseville City Manager makes employment decisions for Metro-INET including the hiring
and termination of employees. The City of Roseville includes the $3.5 million Metro-INET
budget as part of its city budget.
While this arrangement has worked for many years, the following issues is making it harder to
keep Metro-INET sustainable into the future:
• Roseville City Council concern about the amount of Metro-INET staff and the
added liability and carrying costs for that amount of employees
• Roseville City Council concern the use of space within City given other city
department space needs
• The Roseville employee compensation plan lags behind the market for other local
governments and especially with LOGIS, a joint powers entity that provides IT
services to many local governments in the Twin Cities. LOGIS has recruited
several Metro-INET staff members over the past couple of years
• As a result of the Roseville compensation plan and organizational structure, it is
not possible to create the necessary executive leadership to guide the large $3.5
million Metro-INET enterprise
Attachment B
• Finally, it should be noted that the Roseville City Council could at any time
decide to no longer be the lead agency for Metro-INET and a result, breakup
Metro-INET and let members figure out how to best provide IT services for their
organization. It should be pointed out that Roseville City Council has not
discussed doing this, but it is always a potential concern in the future.
Having Metro-INET as a joint powers entity does provide members more direct control over
governance of Metro-INET, including costs, personnel, and policies and takes away
uncertainty of the future of Metro-INET.
In 2020, a sub -committee of Metro-INET members met to work on a draft of the joint powers
agreement. Working with Attorney Jim Strommen of Kennedy and Graven, the sub-
committee finalized the JPA document. The sub -committee shared the draft JPA agreement
with the League of Minnesota Cities General Counsel and the League of Minnesota Insurance
Trust staff for their review. They suggested several changes to the document that have been
incorporated into the final versions. Finally, the sub -committee distributed the draft document
to all members so that their specific city/board attorney could review the document. To -date,
we have not received any significant comments that changes the document.
The highlights of the joint powers agreement are as follows:
• The initial members of the JPA will be the current members of Metro-INET
• JPA is planned to become effective on l/l/2021
• Metro-INET will be governed by a Board of Directors with each member having a
Director and Alternate designated
• Metro-INET board meetings subject to open meeting law
• Each member will have the number of votes equivalent to its share of the budget
• Members will not be allowed to vote if they are in default of their financial obligation
or violation of IT security policies
• Metro-INET board will meet at least four times (Jan., April, July, Oct.) annually
• Metro-INET board will have officers elected to 3-year terms
• Metro-INET board will have power take all action in establishing and managing the
operations of Metro-INET
• Metro-INET board will enter into a contract with a member to serve as the fiscal and
operations agent for the organization
• Metro-INET board will hire an executive director who will be responsible for day-to-
day operations
• The executive director will have broad authority to run the operations of Metro-INET
• The executive director can be terminated by a 2/3 vote of the Metro-INET board
• The Metro-INET board will establish an executive committee consisting of the 5
board officers. The fiscal agent and Executive Director will serve as ex officio
members of the executive committee in an advisory and non -voting capacity
• The executive committee would meet on a more frequent basis and work on duties as
assigned by the board such as the budget and administrative issues
• The JPA outlines the schedule for the creation and consideration of the annual budget.
• The JPA creates 3 different classes of charges
• Page 2
Attachment B
• Class 1— Core Services
• Class 2 — Supplemental
• Class 3 — Necessary additional charges
• The class charges are described in more detail as Attachment A of the JPA
• The JPA outlines procedures for members to withdraw from Metro-INET
• JPA creates a Metro-INET "Associate" which is an entity that is receiving a
contractual service from Metro-INET
• The JPA has no termination date but does outline procedures to dissolve the
organization
For 2021, there are no additional costs that will be borne by members by entering into the
JPA. Costs for the transition have been incorporated into the budget numbers given to each
member earlier in 2020. It is expected that starting in 2022, there will be additional
administrative costs for the JPA. The final financial impact, however, will be decided by the
newly constituted Metro-INET board.
• Page 3
Attachment C
JOINT POWERS AGREEMENT
FOR THE ESTABLISHMENT OF
THE NORTH EAST METROPOLITAN AREA MUNICIPAL
INTERNETWORKING COLLABORATIVE, TO BE KNOWN AS
"METRO-INET"
Attachment C
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TABLE OF CONTENTS
Page
ARTICLE I GENERAL PURPOSE........................................................................................ 1
Section1.1 Purpose................................................................................................ 1
ARTICLE II DEFINITION OF TERMS................................................................................ 1
Section2.1 Definitions........................................................................................... 1
Section2.1.1 Metro-INET......................................................................................... 1
Section2.1.2 IT Services........................................................................................... 1
Section2.1.3 Board................................................................................................... 1
Section2.1.4 LGU.................................................................................................... 1
Section2.1.5 Member............................................................................................... 1
Section2.1.6 Associate............................................................................................. 1
Section2.1.7 Data...................................................................................................... 2
ARTICLE III MEMBERSHIP................................................................................................. 2
Section3.1
Eligibility............................................................................................. 2
Section 3.2
Execution of JPA and Payment of Member Charges ........................... 2
Section 3.3
Initial Members.................................................................................... 2
Section 3.4
Transition of Initial Member IT Services Agreements ....................... 2
Section 3.5
Effective Date..................................................................................... 2
Section 3.6
New Members..................................................................................... 2
Section 3.7
Conditions of Membership................................................................. 2
Section 3.8
Appointment of Directors................................................................... 3
ARTICLE IV BOARD OF DIRECTORS............................................................................... 3
Section4.1
Governing Body................................................................................... 3
Section 4.2
Appointment of Alternate Directors .................................................... 3
Section4.3
No Proxy Voting................................................................................. 3
Section 4.4
Notice of Change of Director or Alternate Director ........................... 3
Section 4.5
Compensation of Directors and Alternate Directors ........................... 3
Section 4.6
Number of Votes of Directors............................................................. 3
Section4.7
Quorum............................................................................................... 4
Section4.8
Motions............................................................................................... 4
Section 4.9
Suspension of Vote............................................................................. 4
Section4.10
Bylaws................................................................................................. 4
Section 4.11
Remuneration of Director Expenses ................................................... 4
Section 4.12
Removal of Directors.......................................................................... 4
Section 4.13
Director Vacancies.............................................................................. 4
ARTICLE V MEETINGS AND OFFICERS........................................................................ 4
Section 5.1 Special Meetings.................................................................................. 4
Section 5.2 Regular Meetings................................................................................. 5
i
Attachment C
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Section 5.3
Notice of Regular Meetings................................................................. 5
Section 5.4
Public Meetings................................................................................... 5
Section5.5
Officers............................................................................................... 5
Section 5.6
Chair and Vice Chair.......................................................................... 5
Section5.7
Secretary............................................................................................. 5
Section 5.8
Officer Vacancies................................................................................ 5
ARTICLE VI POWERS AND DUTIES OF THE BOARD .................................................. 6
Section 6.1
Powers and Duties................................................................................ 6
Section 6.2
General Purpose.................................................................................. 6
Section6.3
Governance......................................................................................... 6
Section 6.4
Membership Dues............................................................................... 6
Section 6.5
Service Charges.................................................................................. 6
Section 6.6
Gifts, Loans and Grants...................................................................... 6
Section6.7
Annual Audit....................................................................................... 6
Section6.8
Annual Budget.................................................................................... 6
Section 6.9
Delegation to Executive Committee ................................................... 7
Section 6.10
Accumulation and Maintenance of Capital ......................................... 7
Section 6.11
Data, Data Processing and Management Information Systems .......... 7
Section6.12
PERA.................................................................................................. 7
Section 6.13
Necessary and Incidental Powers........................................................ 7
ARTICLE VII FISCAL AND OPERATIONAL SERVICES; EXECUTIVE DIRECTOR ... 7
Section 7.1 Fiscal and Operations Agent............................................................... 7
Section 7.2 Executive Director............................................................................... 7
Section 7.3 Term of Executive Director................................................................ 8
ARTICLE VIII EXECUTIVE COMMITTEE........................................................................ 8
Section 8.1
Membership of Executive Committee ................................................. 8
Section 8.2
Bylaws of Executive Committee........................................................ 8
Section8.3
Quorum............................................................................................... 8
Section 8.4
Regular Meetings................................................................................ 8
Section 8.5
Special Meetings................................................................................. 8
Section 8.6
Notice of Meetings.............................................................................. 8
Section 8.7
Duties and Responsibilities................................................................. 8
Section 8.8
Preparation and Modification of Charges ........................................... 9
ARTICLE IX FINANCIAL MATTERS............................................................................... 9
Section9.1
Fiscal Year.......................................................................................... 9
Section 9.2
Adoption of Annual Budget................................................................ 9
Section 9.3
Cost Sharing Charges.......................................................................... 9
Section 9.4
Invoices to Members........................................................................... 9
Section 9.5
Classification of Cost Sharing Charges ............................................
10
Section 9.6
Special Financial Assistance from Members ....................................
10
Section9.7
Expenditures.....................................................................................
11
ii
Attachment C
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Section 9.8
Contracts...........................................................................................
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ARTICLE X WITHDRAWAL...........................................................................................
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Section 10.1
Notice of Withdrawal........................................................................
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Section 10.2
Claim to Assets upon Withdrawal....................................................
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Section 10.3
Financial Obligations upon Withdrawal ...........................................
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Section 10.4
Financial Obligations prior to Withdrawal .......................................
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ARTICLE XI ASSOCIATES..............................................................................................
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Section 11.1
Associates.........................................................................................
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Section 11.2
Admission of Associates...................................................................
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Section 11.3
Confirmation of Associate Status .....................................................
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Section 11.4
Appointment of Director and Alternate Director ..............................
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Section 11.5
Charges.............................................................................................
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Section 11.6
Application to Become a Member ....................................................
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Section 11.7
Notice of Withdrawal as Associate ...................................................
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ARTICLE XII DISSOLUTION............................................................................................
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Section 12.1
Dissolution........................................................................................
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Section 12.2
Effectuation of Dissolution...............................................................
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Section 12.3
Distribution of Assets and Payment of Outstanding Obligations ......
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Section 12.4
Allocation of Deficit.........................................................................
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Section 12.5
Distribution of Computer Software ..................................................
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ARTICLE XIII INDEMNIFICATION.................................................................................
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Section 13.1
Cooperative Activity of Single Governmental Unit .........................
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Section 13.2
Indemnification.................................................................................
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ARTICLE XIV AMENDMENT...........................................................................................
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Section 14.1
Amendment of JPA...........................................................................
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ARTICLE XVMISCELLANEOUS
.....................................................................................
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Section 15.1
Data Practices....................................................................................
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Section 15.2
Audit.................................................................................................
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Section 15.3
Counterparts......................................................................................
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Section 15.4
Headings...........................................................................................
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Section 15.5
Severability.......................................................................................
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Section 15.6
Applicable Law.................................................................................
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ARTICLE XVI DURATION................................................................................................
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131
Section 16.1
Term..................................................................................................
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iii
Attachment C
v.11.9.20
132 JOINT POWERS AGREEMENT FOR THE ESTABLISHMENT OF
133 THE NORTH EAST METROPOLITAN AREA MUNICIPAL
134 INTERNETWORKING COLLABORATIVE
135
136 The parties to this joint powers agreement ("JPA") are local governmental units ("LGUs")
137 of the State of Minnesota authorized to enter into this JPA. This JPA is made and entered into
138 pursuant to Minnesota Statutes, Section 471.59.
139
140 ARTICLE I
141 GENERAL PURPOSE
142
143 Section 1.1. Purpose. The general purpose of this JPA is to provide for an organization
144 that the participating Members may jointly and cooperatively provide for the development and
145 operation of IT Services for the use and benefit of the Members, and others. To the extent permitted
146 by law, the Members will support the establishment of the IT Services and seek to expand the
147 number of participating agencies either as Members or as non -Member LGUs receiving services
148 from Metro-INET.
149 ARTICLE II
150 DEFINITION OF TERMS
151
152 Section 2.1. Definitions. The terms defined in this Article shall have the meanings given
153 them for the purposes of this JPA.
154
155 Section 2.1.1. Metro-INET. "Metro-INET" means the "North East Metropolitan Area
156 Municipal Intemetworking Collaborative," the organization created by this JPA.
157
158 Section 2.1.2. IT Services. "IT Services" means the development, operation and
159 maintenance of advanced internet networking and data services through ownership or lease of any
160 and all systems, equipment, technology or means and methods necessary to provide competitive,
161 up-to-date IT services to Members and non -Member LGUs.
162
163 Section 2.1.3. Board. "Board" means the Board of Directors of Metro-INET, consisting
164 of one Director from each LGU participating as a Member of Metro-INET pursuant to this JPA.
165
166 Section 2.1.4. LGU. "LGU" means any city, township, independent public safety
167 organization, watershed management organization, watershed district, cable commission or other
168 political subdivision of the State of Minnesota that is qualified to enter into joint powers
169 agreements as defined in Minnesota Statutes, Section 471.59, and as it may be amended from time
170 to time.
171
172 Section 2.1.5. Member. "Member" means an LGU that enters into this JPA and is at the
173 time involved, a Member in good standing.
174
175 Section 2.1.6. Associate. "Associate" means an LGU that is not a Member but has agreed
176 to affiliate with Metro-INET in accordance with Article XI and other applicable JPA provisions.
1
Attachment C
177 Section 2.1.7. Data. "Data" means all information in digital form that can be transmitted
178 or processed.
222
ARTICLE III
MEMBERSHIP
Section 3.1. Eligibility. Any Minnesota LGU is eligible to be a Member of Metro-INET.
Section 3.2. Execution of JPA and Payment of Member Charges. An LGU desiring to
be a Member shall execute a copy of this JPA and shall pay all Member charges, prorated if
appropriate, under Article IX.
Section 3.3. Initial Members. The initial Members of Metro-INET shall be the City of
Roseville ("Roseville") and those LGUs that are parties to a joint powers agreement or an
otherwise existing contractual arrangement for IT Services from Roseville, on or prior to
December 31, 2020. Upon the execution of this JPA by an initial Member, the clerk or other
corresponding officer shall file with the Roseville City Manager a copy of the executed JPA,
together with a certified copy of the authorizing resolution or other action. The resolution
authorizing the execution of this JPA shall also designate the Member's Director and Alternate
Director ("Alternate").
Section 3.4 Transition of Initial Member IT Services Agreements. Any joint powers
agreement or contract for IT Services between two or more Metro-INET Members that has not
been terminated prior to the Effective Date of this JPA shall be terminated by the affected parties
at the earliest possible date, without disrupting the delivery of IT Services to the affected parties.
After the Effective Date, any term of an earlier agreement for IT Services still in force shall be
interpreted not to conflict with this JPA, which shall supersede the earlier agreement if the earlier
agreement and this JPA cannot be reconciled. The Board shall have authority to take any action it
deems reasonable and prudent to facilitate the transition to Metro-INET by any initial Member,
including the creation of a committee authorized to assist affected parties in the termination of
earlier agreements and to seek Board approval of action necessary to facilitate the transition.
Section 3.5. Effective Date. This JPA shall become effective on January 1, 2021 [[or other
date agreed upon by the initial Members]] ("Effective Date"). Within thirty (30) days after the
Effective Date, the Roseville City Manager shall call the first meeting of the Board, which shall
be held not later than fifteen (15) days after the notice has been delivered to each Director and
Alternate.
Section 3.6. New Members. LGUs that do not qualify for initial membership under
Section 3.3 and seek to join Metro-INET shall be admitted by a vote of the Board as it determines
at its organizational meeting, or as soon thereafter as the Board may decide and adopt in the
bylaws.
Section 3.7. Conditions of Membership. The Board may impose additional conditions
upon the admission of new Members.
2
Attachment C
223 Section 3.8. Appointment of Directors. Directors and Alternates shall be appointed by
224 the Member governing body to serve until their successors are appointed and qualified. Directors
225 shall be the chief administrative officer of the Member.
226
227 ARTICLE IV
228 BOARD OF DIRECTORS
229
230 Section 4.1. Governing Body. Metro-INET shall be governed by a Board of Directors
231 consisting of a Director and Alternate from each Member. At the organizational meeting and
232 annually thereafter, the Board shall elect an executive committee that may advise or act for the
233 Board as the Board may delegate to the executive committee as necessary, upon meetings duly
234 called, as provided in Article VIII.
235
236 Section 4.2. Appointment of Alternate Directors. Each Member shall appoint one
237 Alternate to the Director. The Alternate shall be entitled to attend all meetings of the Board and
238 may vote in the absence of the Director.
239
240 Section 4.3. No Proxy Voting. There shall be no voting by proxy. All votes must be cast
241 in person at Board meetings by the Director or Alternate, unless the meeting is duly conducted in
242 accordance with Minnesota Statutes, Sections 13D.02 (interactive TV) or 13D.021 (telephone or
243 other electronic means allowed if health pandemic or emergency).
244
245 Section 4.4. Notice of Change of Director or Alternate Director. When the Member
246 changes its designated Director or Alternate the Member shall provide written notice to Metro-
247 INET with the name, email address and mailing address of the person so appointed.
248
249 Section 4.5. Compensation of Directors and Alternate Directors. Directors and
250 Alternates shall serve without compensation from Metro-INET, but it shall not prevent a Member
251 from providing compensation for its Director or Alternate if such compensation is lawfully
252 authorized by such Member.
253
254 Section 4.6. Number of Votes Held by Directors. Unless otherwise expressly provided
255 herein, each Director shall have the number of votes equivalent to the Member's share of Metro-
256 INET's annual budget, as established by the Board and calculated as follows: Each Member's
257 percentage share of Metro-INET's annual budget shall be determined by Member use of Metro-
258 INET IT Services. Said Member share shall be rounded up to the nearest whole number, and that
259 number shall be the Member's total number of votes in any vote of the Board. Members shall have
260 at least one vote. The number of votes for initial Members, and the total votes of the Directors for
261 the initial Board, shall be as set forth in the attached Exhibit A, and is subject to change annually
262 with the addition or subtraction of Members. The number of votes for each Director shall be
263 recalculated annually upon the adoption by the Board of the next fiscal year budget. Upon the
264 addition of a new Member, the Board shall estimate the new Member's share of Metro-INET's
265 annual budget for the period prior to adoption of the succeeding year's budget and assign the
266 proportionate number of votes to the new Member for the remainder of that fiscal year. The number
267 of votes of existing Members shall not change during the year that new Member or Members join
268 Metro-INET.
Attachment C
Section 4.7. Quorum. The presence of at least ten (10) Directors of Members in good
standing at a regular or special meeting shall constitute a quorum of the Board allowing it to
transact business, provided that the ten Directors hold at least a majority of the total Member votes.
Section 4.8. Motions. A majority of the Member vote totals represented by those Directors
present at a meeting is required to pass all motions, unless a greater majority is provided in this
JPA.
Section 4.9. Suspension of Vote. A Director, or Alternate shall not be eligible to vote
during the time the Member they represent has been notified by Metro-INET that it is in default
on any required assessment, contract or other contribution to Metro-INET or regarding security
breaches or other acts deemed by the Board to materially impair the quality of IT Services provided
by Metro-INET. During the existence of such default, the vote(s) of such Member shall not be
counted for the purposes of a meeting quorum or majority on a Board meeting vote. If a Member
remains in default for a period of more than forty-five (45) days after written notice on failure to
pay any billing from Metro-INET or notice of other default referenced above, the Board may act
to terminate the Member from Metro-INET by a majority vote of the Board at a regular meeting
or special meeting called for that purpose.
Section 4.10. Bylaws. At the Metro-INET organizational meeting the Board shall adopt
bylaws governing its procedures, including but not limited to, the time, place and frequency of its
regular meetings or procedures and voting majorities required for certain votes. Such bylaws may
be amended from time to time pursuant to Section 4.8 of this JPA.
Section 4.11. Remuneration of Director or Alternate Expenses. The Board shall have no
obligation to pay remuneration of Director or Alternate expenses, which shall be subject to the policies of
Member appointing them. The Board may, however, in its sole discretion, pay the reasonable and
necessary expenses of officers, Directors and Alternates incurred in connection with special duties
they undertake on behalf of Metro-INET, but such reimbursement shall not include the expenses
incurred solely for attending meetings of Metro-INET within the seven -county Twin Cities
metropolitan area.
Section 4.12. Removal of Directors. Any Director or Alternate shall be subject to removal
by the governing body of the Member.
Section 4.13. Director Vacancies. A vacancy on the Board shall be promptly filled by the
governing body of the Member whose position on the Board is vacant.
ARTICLE V
MEETINGS AND OFFICERS
Section 5.1. Special Meetings. Special meetings of the Board may be called: (a) by the
chair; (b) by the executive committee; or (c) upon the written request of a majority of the Directors.
Subject to an emergency exception, as defined by statute, at least three (3) days' written notice of
M
Attachment C
314 special meetings shall be published and given to all Directors and Alternates. Such notice shall
315 include the agenda for the special meeting and the time, date and location of the meeting.
316
317 Section 5.2. Regular Meetings. The specific date, time and location of regular meetings
318 of the Board shall be determined by the Board as provided in the Bylaws. The Board shall be
319 required to meet at least four (4) times a year. Its regular meetings shall be held on the dates and
320 at times of each January, April, July and October as determined by the Board at the October
321 meeting and duly published to establish the four regular meetings.
322
323 Section 5.3. Notice of Regular Meetings. Notice of regular meetings of the Board shall
324 be given to the Directors and Alternates by the secretary at least fifteen (15) days in advance of
325 the meeting and the agenda for such meetings shall accompany the notice. However, business at
326 regular meetings of the Board need not be limited to matters set forth in the agenda.
327
328 Section 5.4. Public Meetings. Meetings of the Board and of the executive committee shall
329 be considered "public" meetings. Notices, agendas, and schedules of such meetings shall be given,
330 maintained and distributed pursuant to the Open Meeting Law, Minnesota Statutes, Section
331 13D.01, et seq.
332
333 Section 5.5. Officers. The officers of the Board shall consist of the chair, vice -chair,
334 secretary and two (2) officers -at -large, who shall be elected by the Directors at the organizational
335 meeting of the Board. The chair and vice -chair shall be elected to three-year (3) terms,
336 commencing at the organizational meeting of the Board and every three (3) years thereafter. The
337 secretary shall be elected to a two-year (2) term, commencing at the organizational meeting of the
338 Board, and shall be elected to three-year (3) terms following the completion of the initial term
339 every three (3) years thereafter. The officers -at -large shall be elected to a one-year (1) term,
340 commencing at the organizational meeting of the Board, and shall be elected to three-year (3)
341 terms following the completion of the initial term every three (3) years thereafter. The intent of
342 the election of officers is to ultimately establish three-year (3), staggered terms of officers with the
343 chair and vice -chair being elected in the same year. Other than the organizational meeting of the
344 Board, new officers shall take office at the adjournment of the meeting of the Board at which they
345 are elected.
41r:
347 Section 5.6. Chair and Vice Chair. The chair shall preside at all meetings of the Board
348 and the executive committee. The vice -chair shall act as chair in the absence of the chair.
349
350 Section 5.7. Secretary. The secretary shall be responsible for keeping a record of all of the
351 proceedings of the Board and the executive committee.
352
353 Section 5.8. Officer Vacancies. A vacancy shall immediately occur in the office of any
354 officer upon his or her resignation, death or upon ceasing to be an employee of the Member. Upon
355 a vacancy occurring in any office, the Alternate shall serve until the Member appoints a new
356 Director.
357
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Attachment C
ARTICLE VI
POWERS AND DUTIES OF THE BOARD
Section 6.1. Powers and Duties. The powers and duties of the Board shall include the
powers set forth in this Article.
Section 6.2. General Purpose. The Board shall take such action as it deems necessary and
appropriate to accomplish the general purposes of the organization including, but not limited to,
the establishment of data processing and information systems, engaging in the development and
implementation of the necessary programs therefor, acquiring any necessary site, purchasing any
necessary supplies, equipment and machinery, employing any necessary personnel and operating
and maintaining any systems for the handling of data processing and management information for
the Members and for others. Any of the foregoing activities, or any other activities authorized by
the JPA, may be accomplished by entering into contracts, leases or other agreements with others,
whenever the Board shall deem this to be advisable.
Section 6.3. Governance. The Board shall have full supervisory control and management
of the affairs of Metro-INET including the power to make contracts as it deems necessary to make
effective any power to be exercised by Metro-INET pursuant to this JPA; to provide for the
prosecution and defense or other participation in actions or proceedings at law in which it may
have an interest; to employ such persons as it deems necessary to accomplish its duties and powers
on a full-time, part-time or consulting basis; to conduct such research and investigation as it deems
necessary on any matter related to or affecting the general purposes of the organization; to acquire,
hold and dispose of property both real and personal as the Board deems necessary; and to contract
for space, materials, supplies and personnel with a Member or Members or with others.
Section 6.4. Membership Dues. The Board may establish and collect membership dues.
Section 6.5. Service Charges. The Board may establish and collect charges for its services
to Members and to others.
Section 6.6. Gifts, Loans and Grants. The Board may accept gifts, apply for and use
grants or loans of money or other property from the state, or any other governmental units or
organizations and may enter into agreements required in connection therewith and may hold, use
and dispose of such moneys or property in accordance with the terms of the gift, grant, loan or
agreement relating thereto.
Section 6.7. Annual Audit. The Board shall cause an annual independent audit of the
books to be made and shall make an annual financial accounting and report in writing to the
Members. Its books and records shall be available for and open to examination by its Members at
all reasonable times.
Section 6.8. Annual Budget. The Board shall establish the annual budget for the
organization as provided in this JPA.
0
Attachment C
403 Section 6.9. Delegation to Executive Committee. The Board may delegate authority to
404 the executive committee of the Board, between Board meetings. Such delegation of authority shall
405 be by resolution of the Board and may be conditioned in such manner as the Board may determine.
406
407 Section 6.10. Accumulation and Maintenance of Capital. The Board may accumulate
408 and maintain reasonable working capital reserves and may invest and reinvest funds not currently
409 needed for the purposes of the organization. Such investment and reinvestment shall be in
410 accordance with and subject to the laws applicable to the investment of city funds.
411
412 Section 6.11. Data, Data Processing and Management Information Systems. The
413 Board shall make Metro-INET data processing and management information systems available to
414 its Members, subject to reasonable charges for the development and processing thereof. Metro-
415 INET shall not own Member Data, which shall be returned to the Member upon its withdrawal
416 made pursuant to this JPA or upon dissolution.
417
418 Section 6.12. PERA. The Board may provide for any of its employees to be members of
419 the Public Employees Retirement Association and may make any required employer contributions
420 to that organization and any other employer contributions which municipalities are authorized or
421 required by law to make.
422
423 Section 6.13. Necessary and Incidental Powers. The Board may exercise any other power
424 necessary and incidental to the implementation of its aforementioned powers and duties.
425
426 ARTICLE VII
427 FISCAL AND OPERATIONAL SERVICES; EXECUTIVE DIRECTOR
428
429 Section 7.1. Fiscal and Operations Agent. The Board shall designate a Member to serve
430 as the fiscal and operations agent of Metro-INET ("Fiscal Agent"). The Fiscal Agent shall provide
431 services as set forth in the JPA and on additional matters as may be determined by the Board
432 through authorization for services by contract with Metro-INET. The Fiscal Agent shall be
433 responsible for management of all of Metro-INET's funds, for the keeping and storing of Metro-
434 INET's financial records, recommending to the Board and maintaining adequate insurance
435 coverage of Metro-INET consistent with municipal liability limitations under Minnesota law, and
436 to provide for the annual financial audit and accounting of all Metro-INET related activities. The
437 Fiscal Agent shall be responsible for collecting and preserving all Metro-INET records and data
438 pursuant to the requirements of the Minnesota Government Data Practices Act, Minnesota
439 Statutes, Chapter 13. The Fiscal Agent shall post a fidelity bond or other insurance against loss of
440 organization funds in an amount approved by the Board, at the expense of Metro-INET.
441
442 Section 7.2. Executive Director. The Board shall hire an executive director to be
443 responsible for the management of the day-to-day operations of Metro-INET, executing the policy
444 directives of the Board, including, the power to implement contracts authorized by the Board, the
445 prosecution and defense or other participation in actions or proceedings in law; to employ
446 personnel or retain as consultants such persons as he or she may deem necessary to carry out
447 Metro-INET functions; to conduct such research and investigation as necessary on any matter
448 related to or affecting the general purposes of Metro-INET; to manage real and personal property
7
Attachment C
449 acquired by Metro-INET; and to investigate, advise the Board regarding contracts for space,
450 materials, supplies and personnel either with a Member or Members or with third parties and
451 coordinating with Members for the implementation of internet connection, system maintenance
452 and data processing. The executive director shall prepare a report to the Board regarding the
453 operations of Metro-INET for each quarterly and annual meeting of the Board.
454
455 Section 7.3. Term of Executive Director. The executive director shall serve for an
456 indefinite period as defined by the contract, which may be terminated and the director removed by
457 a vote of a two-thirds majority of the total votes of the Board.
458
459 ARTICLE VIII
460 EXECUTIVE COMMITTEE
461
462 Section 8.1. Membership of Executive Committee. The Board shall establish an
463 executive committee consisting of five (5) voting members. Its members shall consist of the five
464 (5) officers of the Board as defined in Article V, Section 5.5. The Fiscal Agent and Executive
465 Director shall serve as ex officio members of the executive committee in an advisory and non-
466 voting capacity.
467
468 Section 8.2. Bylaws of Executive Committee. The executive committee may adopt
469 bylaws governing its own procedures, which shall be subject to this JPA, the bylaws of the Board,
470 and any resolutions or other directives of the Board.
471 Section 8.3. Quorum. Three (3) members of the executive committee shall constitute a
472 quorum and a majority of the executive committee members present at a meeting where a quorum
473 exists may act, notwithstanding the number of votes held by each member in accordance with
474 Article IV, Section 4.6.
475 Section 8.4. Regular Meetings. The specific date, time and location of regular meetings
476 of the executive committee shall be determined by the executive committee. The executive
477 committee shall meet at least four (4) times a year. Notice of regular meetings of the executive
478 committee shall be given to the members of the executive committee and the executive director at
479 least seven (7) days in advance and the agenda for such meetings shall accompany the notice.
480 Section 8.5. Special Meetings. Special meetings of the executive committee may be called
481 by the chair or upon the call of any two other members of the executive committee. The date, time
482 and location of the special meeting shall be fixed by the person or persons calling it. At least three
483 (3) days advance written notice of such special meeting shall be given to all members of the
484 executive committee by the person or persons calling the meeting.
485
486 Section 8.6. Notice of Meetings. Pursuant to the Open Meeting Law, all meetings of the
487 executive committee shall be noticed and published at least three (3) days prior to the meeting.
488
489 Section 8.7. Duties and Responsibilities. The executive committee shall have the
490 following duties and responsibilities: (a) to exercise the powers and perform the duties delegated
491 to it by the Board and subject to such conditions and limitations as may be imposed by the Board;
492 (b) to cause to be prepared a proposed annual budget each year which shall be submitted to the
Attachment C
493 Board at least thirty (30) days before the annual meeting for the Board's review and ratification;
494 and (c) to present a full report of its activities at each regular meeting of the Board.
495
496 Section 8.8. Preparation and Modification of Charges. The executive committee shall
497 have the responsibility to prepare and modify charges for the use of the programs and facilities of
498 Metro-INET, both as to Members and non-members, subject to Board approval.
499
500 ARTICLE IX
501 FINANCIAL MATTERS
502
503 Section 9.1. Fiscal Year. The fiscal year of Metro-INET shall be the calendar year.
504
505 Section 9.2. Adoption of Annual Budget. The annual budget of Metro-INET must be
506 adopted in the following manner:
507
508 (a) prior to May I the Board will supply each member with a proposed preliminary
509 budget for the coming fiscal year;
510
511 (b) prior to the meeting of the Board in July the Board will supply each Member with
512 a proposed budget adjusted for withdrawal notifications received pursuant to
513 Article XI;
514
515 (c) the annual budget for the coming fiscal year shall be adopted at the July Board
516 meeting.
517
518 Promptly after adoption of the budget, the Board must mail copies of the budget to the
519 chief administrative officer of each Member. Upon adoption of the budget each Member is
520 obligated to Metro-INET for the budgeted revenues and cost sharing charges fixed by the Board
521 for the ensuing fiscal year in accordance with this Article.
522
523 Section 9.3. Cost Sharing Charges. The Board shall have authority to fix cost sharing
524 charges for all Members in an amount sufficient to provide the funds required by the budgets of
525 the organization. The Board shall notify the chief administrative officer of each Member of the
526 amounts of such charges, on or before May I of each year. The Board shall prepare, and may
527 amend, a document setting forth the cost sharing charges and policies for Members and rates for
528 services provided to non-members. Such document(s) and policies shall be made available to
529 Members for review and comment upon request.
530
531 Section 9.4. Invoices to Members. Invoices for all charges shall be sent to the Members
532 by the Fiscal Agent and shall be due when rendered. Any Member whose charges have not been
533 paid within forty-five (45) days after the date of the invoice may be declared in default by the
534 Board or executive committee and shall not be entitled to further voting privileges nor to have its
535 Director hold any office nor to use any Metro-INET facilities or programs until such time as the
536 default is cured and Metro-INET has been paid in full. Additionally, in the event that such charges
537 have not been paid within forty-five (45) days of the date of the invoice, and such default remains
538 uncured after a reasonable time following notice to cure, the membership of such Member may be
0
Attachment C
539 terminated by a majority vote of the Board. In the event of a dispute between the Member and the
540 Board as to the amount which is due and payable, the Member shall nevertheless make such
541 payment in order to preserve its status as a Member, but such payment may be made under protest
542 and without prejudice with respect to the Member's right to dispute the amount of the charge and
543 to pursue any legal remedies available to it.
544
545 Section 9.5. Classification of Cost Sharing Charges. The charges to the Members of
546 Metro-INET shall be divided, for cost sharing purposes, into three different classes, as further
547 described in Exhibit A to this JPA and incorporated herein:
548 (a) Core Services ("Class I Charges"). Class 1 Charges shall cover all of Metro-
549 INET's general administrative and operational expenses for core services in having
550 a member participate as a domain member of Metro-INET. Core services are
551 generally defined as services provided by Metro-INET that provides IT support to
552 the Member and its employees to conduct the Member's business. These core
553 services may change over time upon Board approval based on different needs of
554 Members. Changes in the delivery of Class 1 Charges shall be paid by each Member
555 as fixed monthly, quarterly or annual membership dues, as determined by the
556 Board. The amount of Class 1 Charges required to be paid by each Member shall
557 be determined annually by the executive committee, upon approval by the Board.
558 Class 1 Charges shall be prorated to new Members and not retroactively applied to
559 them.
560 (b) Supplemental Services ("Class 2 Charges"). Class 2 Charges shall cover the costs
561 of design and development of computer programs and systems and other capital
562 costs for services requested by the Member. Supplemental services are generally
563 defined as services provided by Metro-INET at the request of the Member to meet
564 its specific needs. These supplemental services may change over time upon Board
565 approval based on different needs of Members and changes in the delivery of such
566 services. Class 2 Charges shall be paid by each Member as fixed monthly, quarterly
567 or annual membership dues, as determined by the Board. The amount of Class 2
568 Charges required to be paid by each Member shall be determined annually by the
569 executive committee, upon approval by the Board. Class 2 Charges shall not be
570 retroactively applied to new Members.
571 (c) Necessary Additional Charges ("Class 3 Charges"). Class 3 Charges shall cover
572 the costs of system operation and maintenance in serving non-members, on an "as
573 requested" basis as determined by the Board when it deems such charges necessary.
574 The amount of such charges that are applicable to each non-member shall be
575 determined by the Board. The amount of the charges shall cover all costs incurred
576 by Metro-INET in providing these services to the non-member. The Board shall
577 have authority to negotiate and enter into contracts with non-members receiving
578 Class 3 Charges.
579 Section 9.6. Special Financial Assistance from Members. It is anticipated that certain
580 Members may be in a position to extend special financial assistance to Metro-INET in the form of
581 grants, or other in -kind payments including use of facilities or other infrastructure deemed
582 beneficial to Metro-INET. The Board shall credit any such in -kind payment against any charges
10
Attachment C
583 which the granting Member would otherwise have to pay. The Board may also enter into an
584 agreement, as a condition to any such grant, that it will credit all or a portion of such grant towards
585 charges which have been made or in the future may be made against one or more specified
586 Members.
587
588 Section 9.7. Expenditures. Board funds may be expended by the Board in accordance
589 with procedures established by law for the expenditure of funds by cities. Orders, checks, drafts
590 and other legal instruments shall be signed by the chair or vice -chair and countersigned by the
591 secretary or such other person as shall be designated by the Board.
592
593 Section 9.8. Contracts. Contracts shall be let and purchases shall be made in accordance
594 with the legal requirements applicable to contracts and purchases by Minnesota cities.
595
596 ARTICLE X
597 WITHDRAWAL
598
599 Section 10.1. Notice of Withdrawal. Any Member may at any time prior to June 1 of a
600 given year, give written notice of withdrawal from Metro-INET. Written notice of withdrawal
601 submitted prior to June 1 shall be a timely withdrawal and the Member shall not be responsible for
602 its share of the next year's budget not already made the obligation of the Member by a prior, multi-
603 year budget commitment approved by the Board. The withdrawing Member's financial obligation
604 prior to withdrawal upon timely notice will be based on the Class 1, 2 and 3 Charges outstanding
605 for the remainder of the calendar year and additional years for which the Board committed Metro-
606 INET to such financial obligation while the Member was with Metro-INET as a Member. In such
607 case the Member shall be responsible for the net present value of its a pro rata share of such
608 commitment. Written notice of withdrawal after June 1, shall be untimely for purposes of
609 withdrawal prior to the next calendar year but shall serve as notice for withdrawal effective the
610 year following. A Member's nonpayment of charges as set forth herein or its failure to comply
611 with Metro-INET operational security requirements or other policy prescribed by the Board,
612 without cure after written notice and a reasonable time to cure, shall constitute the Member's notice
613 of withdrawal from Metro-INET as determined by the Board pursuant to Section 4.8 at a regular
614 or special meeting. All Member withdrawals shall take effect at the end of the applicable fiscal
615 year, unless otherwise provided by the Board.
616
617 Section 10.2. Claim to Assets upon Withdrawal. A Member's withdrawal from Metro-
618 INET at a time when such withdrawal does not result in dissolution of the organization shall forfeit
619 the Member's claim to any assets of the organization except that it shall have access to any
620 software developed for its use while it was a Member in accordance with and subject to the
621 provisions of Article XIIl, Section 13.5(b).
622
623 Section 10.3. Financial Obligations upon Withdrawal. Upon withdrawal the Member
624 shall continue to be responsible (1) for all of its prorated share of any unpaid Class 2 Charges; (2)
625 for its share of Class 1 Charges to the effective date of withdrawal; (3) for its share of any Class 3
626 Charges to the effective date of withdrawal; and (4) for any contractual obligations it has separately
627 incurred with Metro-INET.
628
11
Attachment C
Section 10.4. Financial Obligations prior to Withdrawal. A Member who has not given
notice of withdrawal on or before June 1 of a given year is obligated for the budgeted revenues
and the cost sharing charges fixed by the Board for the ensuing fiscal year in accordance with
Article IX.
ARTICLE XI
ASSOCIATES
Section 11.1. Associates. It is understood that certain LGUs may desire to enter into a
contractual arrangement with Metro-INET for limited IT Services. Such LGUs may affiliate with
Metro-INET as "Associates."
Section 11.2. Admission of Associates. An LGU desiring to become an Associate may do
so in the same manner as is applicable to becoming a Member, except as otherwise provided in
this Article.
Section 11.3. Confirmation of Associate Status. At the time of joining Metro-INET as
an Associate, the LGU shall indicate in writing that it is not joining as a Member but as an
Associate.
Section 11.4. Appointment of Director and Alternate Director. An Associate may
appoint a Director and an Alternate Director to the Board but such Director (or Alternate) shall be
without voting power, shall not be eligible to serve as an officer and shall not be counted for
quorum purposes.
Section 11.5. Charges. The Board shall establish the charges to be paid by Associates and
for that purpose it may classify Associates in accordance with their varying circumstances.
Section 11.6. Application to Become a Member. An Associate may apply for
membership status and become a Member upon the requisite vote as required in Article III, Section
3.5.
Section 11.7. Notice of Withdrawal as Associate. An Associate may discontinue its
association with Metro-INET at any time by giving written notice of withdrawal to the secretary.
Withdrawal shall not relieve such withdrawing Associate from its obligation to pay any charges
which the Associate has incurred up to the time of withdrawal.
ARTICLE XII
DISSOLUTION
Section 12.1. Dissolution. Metro-INET shall be dissolved whenever: (1) the total number
of remaining Members is less than five; or (2) by two-thirds of the votes represented by all
Members of the Board.
12
Attachment C
673 Section 12.2. Effectuation of Dissolution. In the event of dissolution, the Board shall
674 determine the measures necessary to effectuate the dissolution and shall provide for the taking of
675 such measures as promptly as circumstances permit and subject to the provisions of this JPA.
676
677 Section 12.3. Distribution of Assets and Payment of Outstanding Obligations. Upon
678 dissolution, the remaining assets of Metro-INET and payment of all of its outstanding obligations,
679 the remaining assets of Metro-INET shall be distributed among the then existing Members in
680 proportion to their contributions, as determined by the Board.
681
682 Section 12.4. Allocation of Deficit. If, upon dissolution, there is an organizational deficit,
683 such deficit shall be charged to and paid by the Members on a pro rata basis, based upon the Class
684 1 and 2 Charges incurred by such Members during the two years preceding the event which gave
685 rise to the dissolution.
686
687 Section 12.5. Distribution of Computer Software. In the event of dissolution the
688 following provisions shall govern the distribution of computer software owned by or licensed to
689 Metro-INET:
690
691 (a) All such software shall be an asset of Metro-INET.
692
693 (b) A Member or former Member may use (but may not authorize reuse by others) any
694 software developed during its membership upon (1) paying any unpaid sums due
695 Metro-INET; (2) paying the costs of taking such software; and (3) complying with
696 reasonable rules and regulations of the Board relating to the taking and use of such
697 software. Such rules and regulations may include a reasonable time within which
698 such software must be taken by any Member or former Member desiring to do so.
699
700 ARTICLE XIII
701 INDEMNIFICATION
702
703 Section 13.1. Cooperative Activity of Single Governmental Unit. Metro-INET shall be
704 considered a separate and distinct public entity to which the Members have transferred all
705 responsibility and control for actions taken pursuant to this JPA. To the fullest extent permitted by
706 law, actions by the Members pursuant to this JPA are intended to be and shall be construed as a
707 "cooperative activity" and it is the intent of the Members that they shall be deemed a "single
708 governmental unit" for the purposes of liability, as set forth in Minnesota Statutes, Section 471.59,
709 subdivision 1 a (a); provided further that for purposes of that statute, each Member expressly
710 declines responsibility for the acts or omissions of the other party. The Members are not liable for
711 the acts or omissions of the other Members except to the extent to which they have agreed in
712 writing to be responsible.
713 Section 13.2. Indemnification. Metro-INET shall defend, indemnify and hold harmless
714 the Members against all claims, losses, liabilities, suits, judgments, costs and expenses arising out
715 of action or inaction of the Board, its Directors or Alternates, the Fiscal Agent, the executive
716 director and other employees or agents of Metro-INET pursuant to this JPA. Metro-INET shall
717 defend and indemnify the employees of any Member acting pursuant to the JPA except for any act
718 or omission for which the Member's employee is guilty of malfeasance, willful neglect of duty or
13
Attachment C
719 bad faith. A Member shall defend, indemnity and hold harmless Metro-INET against all claims,
720 losses, liabilities, suits, judgments, costs, and expenses arising out of action or inaction of the
721 Member regarding the Member's Data. This JPA to defend and indemnify does not constitute a
722 waiver by Metro-INET or any Member of the limitations on liability provided by Minnesota
723 Statutes, Chapter 466.
724 ARTICLE XIV
725 AMENDMENT
726
727 Section 14.1. Amendment of JPA. This JPA sets forth all understandings of the Members.
728 All prior agreements, understandings, representations whether consistent or inconsistent, verbal or
729 written, concerning this JPA, are merged into and superseded by this written JPA. No modification
730 or amendment to the JPA shall be binding unless all Members agree in writing to the proposed
731 change or amendment.
732 ARTICLE XV
733 MISCELLANEOUS
734
735 Section 15.1. Data Practices. The Members agree to comply with the Minnesota
736 Government Data Practices Act, Minnesota Statutes, Chapter 13, as it applies to all data created,
737 collected, received, stored, used, maintained or disseminated by Metro-INET. If a Member
738 receives a request to release the data referred to in this section, it must immediately notify the
739 executive director. The executive director will give the Member who has received the data request
740 instructions concerning the release of the data to the requester before the data is released.
741 Section 15.2. Audit. The books, records and documents relevant to this JPA are subject to
742 audit by the Members and the State of Minnesota at reasonable times upon written notice.
743 Section 15.3. Counterparts. This JPA may be executed simultaneously in two or more
744 counterparts, each of which will be deemed an original, but all of which together will constitute
745 one and the same instrument.
746 Section 15.4. Headings. The subject headings of the sections and subsections of the JPA
747 are included for purposes of convenience only, and shall not affect the construction of
748 interpretation of any of its provisions.
749 Section 15.5. Severability. In case any one or more of the provisions of this JPA shall be
750 invalid, illegal, or unenforceable in any respect, the validity, legality and enforceability of the
751 remaining provisions contained in this JPA will not in any way be affected or impaired thereby.
752 Section 15.6. Applicable Law. This JPA shall be governed by and construed in accordance
753 with the laws of the State of Minnesota. Any disputes, controversies, or claims arising out of this
754 JPA shall be heard in Minnesota state district or courts with the venue being in Ramsey County,
755 and the Members waive any objection to the jurisdiction of these courts, whether based on
756 convenience or otherwise.
14
Attachment C
757 ARTICLE XVI
758 DURATION
759
760 Section 16.1. Term. This JPA shall continue in effect indefinitely until terminated in
761 accordance with its terms.
762
15
Attachment C
763
764
765
766
767
768
769
770
771
772
773
774
775
776
777
778
779
780
781
IN WITNESS WHEREOF, the undersigned local governmental unit has caused this JPA
to be signed and delivered on its behalf.
(Name of LGU)
By:
Its:
By:
Its:
Dated: , 20
16
NIOUNDI'S' VIEW
City of Mounds View Staff R
Item No: 8.H.
Meeting Date: December 14, 2020
Type of Business: Council Business
Administrator review:
To: Honorable Mayor and City Council
From: Rayla Sue Ewald, Human Resources Coordinator
Item Title/Subject: Resolution 9365, Authorizing the Hire of Darryl Thibodeaux to
Recreation Coordinator
Introduction:
On October 12, 2020, Council recommended approval of the City operating a Parks and
Recreation Department. On November 23, 2020 Council approved the job description for the
Program Coordinator position. Resolution 9365 will give authorization to staff this position.
Discussion:
Since creating the job description for the Program Coordinator, staff would like to make a slight
revision and change the title to Recreation Coordinator. The position has been reviewed and set
with the following pay range:
Step 1
Step 1.5
Step 2
Step 3
Step 4
Ste 5
$24.04
$24.70
$25.54
$27.05
$28.55
$30.05
The Recreation Coordinator position has been offered to Darryl Thibodeaux. Mr. Thibodeaux has
worked at the Mounds View Community Center for the past three (3) and a half (1/2) years, and
has agreed to a hire date of January 1, 2021. Staff recommends starting Mr. Thibodeaux at Step
1. Mr. Thibodeaux would advance to Step 1.5 at his six (6) month anniversary after completion of
a successful probationary period on July 1, 2021. Mr. Thibodeaux would then advance to Step 2
on January 1, 2022, Step 3 on January 1, 2023, Step 4 on January 1, 2024, and Step 5 on January
1, 2025. Additionally staff recommends Mr. Thibodeaux begin accumulating vacation at the rate
of 15 days per year. The HR Committee has reviewed and agrees with staff recommendations.
Strategic Plan Strategy/Goal:
Create a culture where employees desire to work.
Financial Impact:
Zero financial impact on the proposed budget.
Recommendation:
Staff recommends approval of Resolution 9365 Authorizing the Hire of Darryl Thibodeaux to
Recreation Coordinator.
Respectfully submitted,
F�-
Rayla Sue Ewald
Human Resources Coordinator
Attachment(s):
1) Resolution NO. 9365 Authorizing the Hire of Darryl Thibodeaux to the Position of Recreation
Coordinator
2) Revised Recreation Coordinator Job Description
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION NO 9365
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING THE HIRE OF DARRYL THIBODEAUX TO
RECREATION COORDINATOR
WHEREAS, Council recommended approval of the City operating a Park and
Recreation Department; and
WHEREAS, staff created a job description for the Program Coordinator
position and revised the title to Recreation Coordinator; and
WHEREAS, the following pay range has been set for the position:
Step 1
Step 1.5
Step 2
Step 3
Step 4
Step 5
$24.04
$24.70
$25.54
$27.05
$28.55
$30.05
WHEREAS, the Recreation Coordinator position has been offered to Darryl
Thibodeaux who has worked at the Mounds View Community Center for the three
(3) and a half (1/2) years; and
WHEREAS, Mr. Thibodeaux has agreed to accept the position with a hire date
of January 1, 2021 at Step 1 of the Pay Plan, with vacation accumulating at 15 days
per year; and
WHEREAS, after a successful six (6) month probationary period, Mr.
Thibodeaux would advance to Step 1.5 on July 1, 2021, Step 2 on January 1, 2022,
Step 3 on January 1, 2023, Step 4 on January 1, 2024, and Step 4 on January 1,
2024 and Step 5 on January 1, 2025.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council,
Ramsey County, Minnesota, hereby approves the revised Recreation Coordinator Job
Description (attached) and authorizes Staff to complete the hire of Darryl Thibodeaux
with a hire date of January 1, 2020 and an official start date of January 4, 2021.
Adopted this 14t" day of December, 2020.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(seal)
CITY OF MOUNDS VIEW
POSITION DESCRIPTION
Position Title: Recreation Coordinator
Department: Parks and Recreation / Community Center
Accountable to: Director of Public Works/Parks and Recreation
Status: Non -Exempt
PRIMARY OBJECTIVE OF POSITON
This position performs intermediate technical work planning, organizing, and administering
various youth and adult recreational programs. This position prepares and maintains appropriate
records and related work as apparent or assigned.
SUPERVISION RECEIVED
Works under the general guidance and direction of the Parks and Recreation Superintendent.
SUPERVISION EXERCISED
This position will provide leadership to part-time seasonal Parks and Recreation employees when
assigned, and volunteers.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Coordinates, plans and implements recreation programs including after school programs,
special events, youth programs including but not limited to basketball, baseball, t-ball, softball,
soccer leagues, volleyball, ice skating programs, summer playgrounds, tennis, summer
camps, sport skills classes, adult programs.
• Prepares information for instructors, class lists, emergency procedures and building use
policies.
• Assists Human Resources with recruitment and selection process.
• Assists in training, directing and evaluating staff.
• Responsible for notifying registrants of program changes or cancellations.
• Recommends and develops recreation programs for future community needs.
• Assists in reviewing and recommending fee structure for recreation programs based on
instructor, material, facility, and cost recovery policies.
• Continually evaluate all programs and activities to assure that they are achieving goals and
objectives.
• Assist the Parks and Recreation Superintendent in overseeing and managing the Recreation
registration software.
• Assists the Parks and Recreation Superintendent in preparing the operating budget for
programs, and reviews the financial status of programs to ensure proper financial control.
• Keeps the Parks and Recreation Superintendent informed of any issues and concerns within
the department.
• Assists the Parks and Recreation Superintendent in preparation of the seasonal program
guide.
• Prepares program flyers, press releases, and the bi-annual program guide for residents.
• Assists with overseeing adult leagues, including marketing, scheduling games, coordinating
games, and hiring officials, etc.
• Build and maintain strong relationships with neighboring communities.
• Assists with departmental filing, data entry and special projects.
• Maintain data on digital filing system.
Recreation Coordinator
November 23, 2020
Page 2
MINIMUM QUALIFICATIONS
• High School diploma or GED
• Minimum three (3) years of experience coordinating, planning and implementing youth and
adult recreational programming.
• Minimum two (2) years of coordinator experience.
• Experience working with people from diverse backgrounds.
• CPR/First Aid Certification (or have within six (6) months of hire).
• Valid Class D driver's license.
DESIRABLE TRAINING AND EXPERIENCE
• Associate's degree in recreation administration or related field preferred.
• Fluent in a second language (or multilingual).
• Experience in grant writing.
• Experience with recreation related software.
NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES
• Thorough knowledge of recreation administration principles and practices.
• Thorough knowledge of the equipment and techniques necessary to successfully conduct
recreation programs.
• Thorough knowledge of the methods involved in organizing, conducting, promoting and
leading recreation activities.
• Basic knowledge of first aid methods and necessary safety precautions to be used in
recreation work.
• Ability to plan, organize and implement a variety of recreation programs.
• Ability to work evenings and weekends when necessary.
• Ability to plan and coordinate the work of seasonal staff.
• Ability to communicate ideas effectively in both oral and written formats.
• Ability to prepare reports and maintain records.
• Ability to establish and maintain effective working relationships with program participants,
associates, and the general public.
• Ability to work effectively with individuals from diverse backgrounds.
JOB EXPECTATIONS
Employee will be expected to work flexible hours.
TOOLS AND EQUIPMENT USED
Laserfiche and Microsoft Office Suite applications in a windows environment; copy machine;
postage machine; and calculator.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of thisjob. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
This work regularly requires the exertion of up to 50 pounds of force; work regularly requires
speaking or hearing and repetitive motions, frequently requires standing, walking, sitting and
using hands to finger, handle or feel and occasionally requires climbing or balancing, stooping,
kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work
has standard vision requirements; vocal communication is required for expressing or exchanging
ideas by means of the spoken word and conveying detailed or important instructions to others
accurately, loudly or quickly; hearing is required to perceive information at normal spoken word
Recreation Coordinator
November 23, 2020
Page 3
levels; work requires preparing and analyzing written or computer data, operating machines,
operating motor vehicles or equipment and observing general surroundings and activities; work
frequently requires exposure to outdoor weather conditions and occasionally requires exposure
to blood -borne pathogens and may be required to wear specialized personal protective
equipment.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate to noisy, dependent upon the number
of people within the facility or the function within the community center.
SELECTION GUIDELINES
Formal application, resume and cover letter; rating of education/training and experience; oral
interview; job related tests may be required; reference checks, criminal background check, hiring
assessment and non -DOT drug screen.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position
if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
Approval:
Nyle Zikmund, City Administrator
2020/12/14 Revised (Title)
2020/11/23 Created
Approval:
Carol A. Mueller, Mayor
NIOUNDI'S' VIEW
City of Mounds View Staff R
Item No: 8.1.
Meeting Date: December 14, 2020
Type of Business: Council Business
Administrator review:
To: Honorable Mayor and City Council
From: Rayla Sue Ewald, Human Resources Coordinator
Item Title/Subject: Resolution 9366, Authorizing the Hire of Leah Vandecar to Event
Manager/Recreation Coordinator
Introduction:
On October 12, 2020, Council recommended approval of the City operating a Parks and
Recreation Department. On November 23, 2020 Council approved the job description for the
Event Manager/Program Coordinator position. Resolution 9366 will give authorization to staff this
position.
Discussion:
Since creating the job description for the Event Manager/Program Coordinator, staff would like to
make a slight revision and change the title to Event Manager/Recreation Coordinator. The position
has been reviewed and set with the following pay range:
Step 1
Step 1.5
Step 2
Step 3
Step 4
Step 5
$24.04
$24.70
$25.54
$27.05
$28.55
$30.05
The Event Manager/Recreation Coordinator position has been offered to Leah Vandecar. Ms.
Vandecar has worked at the Mounds View Community Center for the past nine (9) and a half (1 /2)
years, and has agreed to a hire date of January 1, 2021. Staff recommends starting Ms. Vandecar
at Step 1.5. Ms. Vandecar would advance to Step 2 at her six (6) month anniversary after
completion of a successful probationary period on July 1, 2021. Ms. Vandecar would then
advance to Step 3 on July 1, 2022, Step 4 on July 1, 2023, and Step 5 on July 1, 2024. Additionally
staff recommends Ms. Vandecar begin accumulating vacation at the rate of 15 days per year. The
HR Committee has reviewed and agrees with staff recommendations.
Strategic Plan Strategy/Goal:
Create a culture where employees desire to work.
Financial Impact:
Zero financial impact on the proposed budget.
Recommendation:
Staff recommends approval of Resolution 9366 Authorizing the Hire of Leah Vandecar to Event
Manager/Recreation Coordinator.
Respectfully submitted,
Rayla Sue Ewald
Human Resources Coordinator
Attachment(s):
1) Resolution NO. 9366 Authorizing the Hire of Leah Vandecar to the Position of Event Manager/Recreation
Coordinator
2) Revised Event Manager/Recreation Coordinator Job Description
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION NO 9366
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING THE HIRE OF LEAH VANDECAR TO
EVENT MANAGER / RECREATION COORDINATOR
WHEREAS, Council recommended approval of the City operating a Park and
Recreation Department; and
WHEREAS, staff created a job description for the Event Manager/Program
Coordinator position and revised the title to Event Manager/Recreation Coordinator;
and
WHEREAS, the following pay range has been set for the position:
Step 1
Step 1.5
Step 2
Step 3
Step 4
Ste 5
$24.04
$24.70
$25.54
$27.05
$28.55
$30.05
WHEREAS, the Event Manager/Recreation Coordinator position has been
offered to Leah Vandecar who has worked at the Mounds View Community Center
for the nine (9) and a half (1/2) years; and
WHEREAS, Ms. Vandecar has agreed to accept the position with a hire date
of January 1, 2021 at Step 1.5 of the Pay Plan, with vacation accumulating at 15
days per year; and
WHEREAS, after a successful six (6) month probationary period, Ms.
Vandecar would advance to Step 2 on July 1, 2021, Step 3 on July 1, 2022, Step 4
on July 1, 2023, and Step 5 on July 1, 2024.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council,
Ramsey County, Minnesota, hereby approves the revised Event Manager/Recreation
Coordinator Job Description (attached) and authorizes Staff to complete the hire of Leah
Vandecar with a hire date of January 1, 2020 and an official start date of January 4,
2021.
Adopted this 14t" day of December, 2020.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(seal)
CITY OF MOUNDS VIEW
POSITION DESCRIPTION
Position Title: Event Manager/Recreation Coordinator
Department: Park and Recreation / Community Center
Accountable to: Director of Public Works/Parks and Recreation
Status: Non -Exempt
PRIMARY OBJECTIVE OF POSITON
This position is responsible for booking events in the community center and park buildings. This
position coordinates the activities and prepares for the occasion planned by working with
customers and coordinating services through the venue.
SUPERVISION RECEIVED
Works under the general guidance and direction of the Parks and Recreation Superintendent.
SUPERVISION EXERCISED
This position will provide leadership to part-time regular and seasonal Parks and Recreation
employees when assigned, and volunteers.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Event Manager
• Generate sales for the use of the community center facilities for events.
• Meet and work closely with customers and staff to determine objectives and requirements for
events.
• Work with Parks and Recreation Superintendent to establish and monitor budget and review
administrative procedures.
• Organize and manage details of events that may include but not be limited to banquets,
birthday parties, weddings, conferences, retreats, meetings, seminars, trainings, etc.
• Monitor event activities to ensure compliance with applicable regulations and laws,
satisfaction of participants, and resolution of any problems that may arise.
• Evaluate and select providers of services according to event requirements (i.e., linens, mats,
etc.)
• Inspect event facilities to ensure that they conform to customer requirements.
• Provide work direction to staff responsible for event coordination activities including custodial
and maintenance staff.
• Work with Human Resources to hire staff for event services.
• Train and coordinate part-time staff on proper event procedures.
• Book event center, community center conference rooms, and park buildings.
• Review event bills for accuracy and submit invoice to customer for payment.
• Maintain record of event, including financial details.
• Maintain records on digital filing system.
• Promote and market the community center using flyers, social media, etc.
• Coordinate with the Parks and Recreation Superintendent and the Twin Cities Gateway (TCG)
Marketing Manager for promoting the Community Center Event Center through the City of
Mounds View listing on the TCG website.
• Build and maintain strong relationships with neighboring communities.
• Analyze event performance and report statistics to Park and Recreation Superintendent.
• Maintain data on digital filing system.
Event Manager / Recreation Coordinator
November 23, 2020
Page 2
Program Coordinator
• Assist with plans and implement recreation programs including after school programs, special
events, youth programs including but not limited to basketball, baseball, t-ball, softball, soccer
leagues, volleyball, ice skating programs, summer playgrounds, tennis, summer camps, sport
skills classes, adult programs.
• Assists Human Resources with recruitment and selection process.
• Assists in training, directing and evaluating staff.
• Assist the Parks and Recreation Superintendent in overseeing and managing the Recreation
registration software.
• Assists the Parks and Recreation Superintendent in preparing the operating budget for
programs, and reviews the financial status of programs to ensure proper financial control.
• Keeps the Parks and Recreation Superintendent informed of any issues and concerns within
the department.
• Assists the Parks and Recreation Superintendent in preparation of the seasonal program
guide.
• Prepares program flyers, press releases, and the bi-annual program guide for residents.
• Assists in managing the City Web site specific to the Parks and Recreation and Event Center
site.
• Assists with departmental filing, data entry and special projects.
• Maintain data on digital filing system.
MINIMUM QUALIFICATIONS
• High School diploma or GED
• Minimum three (3) years of experience coordinating special events, fundraisers, or
meetings.
• Minimum two (2) years of lead experience.
• Minimum one (1) year of sales/service experience with a proven history of initiative,
creativity and motivation to surpass sales goals.
• Experience working with people from diverse backgrounds.
• CPR/First Aid Certification (or have within six (6) months of hire).
• Valid Class D driver's license.
DESIRABLE TRAINING AND EXPERIENCE
Associate's degree in event management or related field preferred.
Fluent in a second language (or multilingual).
Experience with recreation related software.
NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES
• Strong project management and organizational skills.
• Demonstrates a high level of attention to detail.
• Strong verbal and written communication skills, including experience speaking to groups.
• Ability to represent the City with a high level of professionalism.
• Ability to perform and manage multiple tasks, often changing tasks on short notice.
• Ability to work effectively under pressure and meet deadlines.
• Ability to work evenings and weekends when necessary.
• Ability to plan and coordinate the work of subordinates.
• Ability to communicate ideas effectively in both oral and written formats.
• Ability to prepare reports and maintain records.
Event Manager / Recreation Coordinator
November 23, 2020
Page 3
• Ability to establish and maintain effective working relationships with staff, supervisors, City
officials, vendors, participants, and the public; ability to work as a team member.
• Ability to work effectively with individuals from diverse backgrounds.
JOB EXPECTATIONS
Employee will be expected to work flexible hours.
TOOLS AND EQUIPMENT USED
Laserfiche and Microsoft Office Suite applications in a windows environment; copy machine;
postage machine; and calculator.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
This work regularly requires the exertion of up to 50 pounds of force; work regularly requires
speaking or hearing and repetitive motions, frequently requires standing, walking, sitting and
using hands to finger, handle or feel and occasionally requires climbing or balancing, stooping,
kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work
has standard vision requirements; vocal communication is required for expressing or exchanging
ideas by means of the spoken word and conveying detailed or important instructions to others
accurately, loudly or quickly; hearing is required to perceive information at normal spoken word
levels; work requires preparing and analyzing written or computer data, operating machines,
operating motor vehicles or equipment and observing general surroundings and activities; work
frequently requires exposure to outdoor weather conditions and occasionally requires exposure
to blood -borne pathogens and may be required to wear specialized personal protective
equipment.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate to noisy, dependent upon the number
of people within the facility or the function within the community center.
SELECTION GUIDELINES
Formal application, resume and cover letter; rating of education/training and experience; oral
interview; job related tests may be required; reference checks, criminal background check, hiring
assessment and non -DOT drug screen.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position
if the work is similar, related or a logical assignment to the position.
Event Manager / Recreation Coordinator
November 23, 2020
Page 4
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
Approval:
Nyle Zikmund, City Administrator
2020/12/14 Revised (Title)
2020/11 /23 Created
Approval:
Carol A. Mueller, Mayor