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HomeMy WebLinkAboutResolution 9400RESOLUTION NO. 9400 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING JOB DESCRIPTIONS FOR SUMMER PROGRAM LEAD (INTERNSHIP), SUMMER PROGRAM STAFF, PARK PROGRAM LEAD, AND PARK PROGRAM STAFF, AND AUTHORIZE HIRING FOR THE POSITIONS WHEREAS, Council recommended approval of the City operating a Parks and Recreation Department during their October 12, 2020 meeting; and WHEREAS, job descriptions have been created for the Summer Program Lead (Internship), Summer Program Staff, Park Program Lead, and Park Program Staff; and WHEREAS, the Human Resources Committee has had an opportunity to review the job descriptions; and WHEREAS, staff is requesting authorization to hire one (1) Summer Program Lead (Internship); up to five (5) Summer Program Staff; one (1) Park Program Lead; and up to four (4) Park Program Staff; and WHEREAS, all positions will be seasonal positions; and WHEREAS, wages for the positions are as follows: Summer Program Lead (Internship) $17.00/Hour Summer Program Staff $12.00 - $13.00/Hour DOQ Park Program Lead $15.00/Hour Park Program Staff $12.00 - $13.00/Hour DOQ NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council Approves the Job Descriptions for the Summer Program Lead (Internship), Summer Program Staff, Park Program Lead, and Park Program Staff, as shown in Exhibit A, B, C, and D (attached), and authorizes staff to fill the positions. Adopted this 22nd day of February, 2021. Carol A. Mueller, ayor ATTEST: 4 /' Nyle rnun w ity Administrator Exhibit A CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Summer Program Lead Department: Parks and Recreation Accountable to: Director of Public Works/Parks and Recreation Status: Seasonal PRIMARY OBJECTIVE OF POSITON The Summer Program Lead is responsible to lead the Summer Explore More program. The incumbent assists the Recreation Coordinator with planning, leading, and evaluating the program as well as providing work direction for summer program staff. SUPERVISION RECEIVED Works under the general guidance and direction of the Parks and Recreation Superintendent. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES • Assist the Recreation Coordinator with planning, supervising, and implementation of the program and program activities. • Assist in the promotion of the program including calendars, newsletters, and other forms of communication with parents/guardians and the community. • Provide work direction to program staff. • Assist the Recreation Coordinator with supervision and training to the program staff. • Assist with scheduling and assigning staff. • Inventory, order, and distribute equipment, supplies and materials. • Maintain accurate records and statistics. • Coordinate summer staff meetings as required. • Distribute timesheets and other pertinent correspondence to summer staff as needed. • Continuously evaluate the program and recommend needed changes to the Recreation Coordinator. • Ensure the site is kept clean and organized. • Ensure excellent communication with parents/guardians. • Perform administrative activities to support the program, including record and file maintenance, registration, release forms, and emergency forms. • Maintain CACFP and Minnesota Department of Health Licensing for meals and snacks, if applicable. • Perform related duties as required. MINIMUM QUALIFICATIONS • Completed two years of college course work in Parks and Recreation, Physical Education, Education or related field. • Two years of experience working in Parks and Recreation, summer camps, physical education, education or community education. • Two years word processing experience. • Have the desire to work with the public. o Be available to work a part-time schedule of up to 40 hours per week. • First Aid certified or willing to become certified within 30 days of hire. Summer Program Lead February 22, 2021 Page 2 • Willing to work with people of diverse backgrounds. • Ability to work flexible schedules including day and evening hours. DESIREABLE QUALIFICATIONS • Recent college graduate or individual seeking internship in recreation, parks, and leisure services. • Current recreation, physical education or education professionals. • Staff and/or program supervisory experience in recreation, education, or related field. NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES • Knowledge of organized games, activities for special events and school aged programming. • Knowledge of youth athletics. • Ability to plan and implement daily activities for youth. • Ability to motivate youth in afterschool activities. • Ability to establish and maintain effective working relationships with youth. • Ability to communicate effectively in English, both verbally and in writing. • Ability to demonstrate strong leadership skills. TOOLS AND EQUIPMENT USED Microsoft Office Suite program and recreation software. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This work regularly requires occasional exertion of up to 25 pounds of force; work regularly requires standing, walking, and sitting, speaking or hearing, using arms to direct or motion, and hands to point, handle or feel and repetitive motions and occasionally requires stooping, kneeling, crouching or crawling, reaching with hands and arms and lifting; work requires close vision, distance vision, ability to adjust focus, and depth perception; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information of spoken words; work requires observing general surroundings and activities; work may require exposure to outdoor weather conditions and occasionally requires exposure to blood - borne pathogens and may be required to wear specialized personal protective equipment. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment occasionally may become elevated due to high customer volumes or activities. SELECTION GUIDELINES Formal application; rating of education/training and experience; oral interview; job related tests may be required; reference checks, Minnesota Computerized Criminal History and Predatory Offender Registry checks; and non -DOT pre -employment drug screen. Summer Program Lead February 22, 2021 Page 3 The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Nyle ikm d, ity Administrator Carol A. q eller, Mayor 2021 /02/22 Exhibit B CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Summer Program Staff Department: Parks and Recreation Accountable to: Director of Public Works/Parks and Recreation Status: Seasonal PRIMARY OBJECTIVE OF POSITON This position is responsible to work directly with school age youth in the Summer Explore More program. SUPERVISION RECEIVED Works under the general guidance and direction of the Parks and Recreation Superintendent. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES • Implement age appropriate activities for youth. • Provide a safe environment with clear rules and expectations for participants. • Provide guidance and role modeling for youth. • Organize and/or participate in special events for youth. • Inspect program area daily for any safety precautions prior to youth arriving on site. • Keep daily attendance records. MINIMUM QUALIFICATIONS • Have the desire to work with the public. o Be available to work a part-time schedule of up to 40 hours per week. • First Aid certified or willing to become certified within 30 days of hire. • Willing to work with people of diverse backgrounds. • Ability to work flexible schedules including day and evening hours. NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES • Ability to motivate youth in the Summer Explore More daily programming. • Ability to establish and maintain effective working relationships with youth. • Ability to communicate effectively in English, both verbally and in writing. • Ability to demonstrate strong leadership skills. TOOLS AND EQUIPMENT USED Computer, miscellaneous craft items, and miscellaneous sporting equipment. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This work regularly requires occasional exertion of up to 25 pounds of force; work regularly requires standing, walking, and sitting, speaking or hearing, using arms to direct or motion, and hands to point, handle or feel and repetitive motions and occasionally requires stooping, kneeling, crouching or crawling, reaching with hands and arms and lifting; work requires close vision, distance vision, ability to adjust focus, and depth perception; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or Summer Program Staff February 22, 2021 Page 2 important instructions to others accurately, loudly or quickly; hearing is required to perceive information of spoken words; work requires observing general surroundings and activities; work may require exposure to outdoor weather conditions and occasionally requires exposure to blood - borne pathogens and may be required to wear specialized personal protective equipment. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment occasionally may become elevated due to high customer volumes or activities. SELECTION GUIDELINES Formal application; rating of education/training and experience; oral interview; job related tests may be required; reference checks, Minnesota Computerized Criminal History and Predatory Offender Registry checks; and non -DOT pre -employment drug screen. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. „ Approval: Approval: Nyle ikm rid, City Administrator Carol A. Mueller, Mayor 2021 /02/22 Exhibit C CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Park Program Lead Department: Parks and Recreation Accountable to: Director of Public Works/Parks and Recreation Status: Seasonal PRIMARY OBJECTIVE OF POSITON This position is responsible for program planning, implementation, and evaluation of summer parks program. SUPERVISION RECEIVED Works under the general guidance and direction of the Parks and Recreation Superintendent. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES • Coordinate summer parks program. • Plan, coordinate, and evaluate daily recreational activities. • Assist in training and the evaluation of staff. • Maintain open lines of communication with staff and participants. • Act as a liaison between seasonal staff and Parks and Recreation staff. • Assist in scheduling and assigning staff. • Inventory and distribute equipment, supplies, and materials. • Maintain accurate records and statistics. • Coordinate summer staff meetings as required. • Distribute timesheets and other pertinent correspondence to summer staff as needed. MINIMUM QUALIFICATIONS • High school diploma/GED. • Two years' experience working in parks and recreation, summer camps, physical education, education or community education. • Two years word processing experience. • Have the desire to work with the public. o Be available to work a part-time schedule of up to 40 hours per week. • First Aid certified or willing to become certified within 30 days of hire. • Willing to work with people of diverse backgrounds. • Ability to work flexible schedules including day and evening hours. NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES • Knowledge of organized games, activities for special events and pre-school programs. • Ability to plan, implement and evaluation a wide variety of recreational activities for youth. • Ability to motivate staff and participants. • Ability to establish and maintain effective working relationships with City staff and the general public. • Ability to communicate effective in English, both verbally and in writing. • Ability to demonstrate strong organizational and leadership skills. • Proficient in word processing. Park Program Lead February 22, 2021 Page 3 TOOLS AND EQUIPMENT USED Microsoft Office Suite program and recreation software. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This work regularly requires occasional exertion of up to 25 pounds of force; work regularly requires standing, walking, and sitting, speaking or hearing, using arms to direct or motion, and hands to point, handle or feel and repetitive motions and occasionally requires stooping, kneeling, crouching or crawling, reaching with hands and arms and lifting; work requires close vision, distance vision, ability to adjust focus, and depth perception; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information of spoken words; work requires observing general surroundings and activities; work may require exposure to outdoor weather conditions and occasionally requires exposure to blood - borne pathogens and may be required to wear specialized personal protective equipment. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment occasionally may become elevated due to high customer volumes or activities. SELECTION GUIDELINES Formal application; rating of education/training and experience; oral interview; job related tests may be required; reference checks; and Minnesota Computerized Criminal History and Predatory Offender Registry checks. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval:Approval: NyIgZik d, City Administrator Carol A. $Vlueller, Mayor 2021 /02/22 Exhibit D CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Park Program Staff Department: Parks and Recreation Accountable to: Director of Public Works/Parks and Recreation Status: Seasonal PRIMARY OBJECTIVE OF POSITON This position is responsible to supervise and lead participants in games, arts and crafts, and other planned activities at a specific site or sites. SUPERVISION RECEIVED Works under the general guidance and direction of the Parks and Recreation Superintendent. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES • Explain directions to various games and/or art projects. • Participate in activities with youth, demonstrating leadership skills. • Show good judgement and enthusiasm. • Teach proper conduct to attendees by leading as a good example. • Maintain equipment or supplies used for activities. • Report any lost or damaged equipment to supervisor. • Take attendance at the beginning of each session and assures that each attendant is picked up at the end of the session. MINIMUM QUALIFICATIONS • Minimum of six (6) months experience working with youth. • Have the desire to work with the public. o Be available to work a part-time schedule of up to 30 hours per week. • First Aid certified or willing to become certified within 30 days of hire. • Willing to work with people of diverse backgrounds. • Ability to work flexible schedules including day and evening hours. NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES • Knowledge of organized games and activities. • Ability to implement a wide variety of recreational activities for youth. • Ability to motivate participants. • Ability to establish and maintain effective working relationships with City staff and the general public. • Ability to communicate effective in English, both verbally and in writing. • Ability to demonstrate strong organizational and leadership skills. TOOLS AND EQUIPMENT USED Art and craft supplies. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Park Program Staff February 22, 2021 Page 2 This work regularly requires occasional exertion of up to 25 pounds of force; work regularly requires standing, walking, and sitting, speaking or hearing, using arms to direct or motion, and hands to point, handle or feel and repetitive motions and occasionally requires stooping, kneeling, crouching or crawling, reaching with hands and arms and lifting; work requires close vision, distance vision, ability to adjust focus, and depth perception; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information of spoken words; work requires observing general surroundings and activities; work may require exposure to outdoor weather conditions and occasionally requires exposure to blood - borne pathogens and may be required to wear specialized personal protective equipment. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment occasionally may become elevated due to high customer volumes or activities. SELECTION GUIDELINES Formal application; rating of education/training and experience; oral interview; job related tests may be required; reference checks; and Minnesota Computerized Criminal History and Predatory Offender Registry checks. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Nyletikmupd, City Administrator Carol A. M eller, Mayor