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HomeMy WebLinkAbout08-26-2021PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. I AUGUST 26, 2021 1 MOUNDS VIEW CITY HALL MEETING AGENDA MOM I]S VENT I. CALL TO ORDER 2. ROLL CALL: Commissioners: Arel, Curry, Kroeger, Lillemo, Palm, Sullivan,Wake Wiesner, Staff: Peterson I Thomas *to be absent 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES June 24, 2021 July 22, 2021 5. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. 6. STAFF REPORTS A. Parks and Recreation - Andy B. Public Works — Don 7. UNFINISHED BUSINESS A. Mounds View Blvd Trail — location of benches 8. NEW BUSINESS A. Coach of the year 2019 B. Coach of the year 2020 C. Review Proposed 2022-2023 Street Project — Trail Segments — Spring Lake Road and Mounds View Boulevard 9. COMMISSIONER REPORTS 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS 11. ADJOURNMENT: Next Regular Commission Meeting: August 26, 2021 PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. I JUNE 24, 2021 1 MOUNDS VIEW CITY HALL MEETING MINUTES MOUNDS VIEW 1. CALL TO ORDER at 6:36 PM 2. ROLL CALL: Commissioners: Arel, Surry, Kroeger, Lillemo, Palm, Sullivan,Wake Wiesner, Staff: Peterson I Thomas 3. APPROVAL OF AGENDA: Motion to approve by Sullivan, 2nd by Kroeger. Motion Passed 6-0 4. APPROVAL OF MINUTES May 27, 2021: Motion to approve by Wake -Wiesner, 2"d by Arel Motion Passed 5-0 Kroeger, abstain 5. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. Council Member, Gary Meehlhause 7400 Parkview Drive: City Council approved a development and the Park Dedication Fund will receive just over $1 OK. 6. STAFF REPORTS A. Parks and Recreation — Andy: See attached packet B. Public Works — Don: See attached packet. Direct Staff to find out if we ever had the Eagle Scout, Ryan Hemmenway, who redid the Disc Golf Course, in for recognition at PRF Commission and/or City Council. 7. UNFINISHED BUSINESS A. Addition of Trail — 2360 Hillview Road: Motion by Palm to bring this matter to City Council to add an aglime trail. 2"d by Kroeger. Motion Passed 6-0 B. Review of future needs of Parks and Recreation: High priority included installing key cards and security cameras at all parks, replace soccer nets at Oakwood, replacing Random Park playground, and Silver View building improvements (seating and kitchen). Next step is to look at costs of these items and adjust priorities as needed. May need another joint meeting with City Council. C. Review of Silver View Park — Netting for Outfield Ball fields: The contractor raised the price from $25,915 to $30,700. Staff is recommending the Commission ask the City Council to rescind the bid and wait to see if prices go down. Kroeger asks that the nettin be ut back on the Park Amenities and Future Needs list/Park Improvement Plan. Motion by Kroeger to ask City Council to rescind Resolution 9427 to install netting to the Silver View Baseball Outfield Fence until a lower cost can be quoted. 2"d by Lillemo. Motion Passed 6-0. 8. NEW BUSINESS A. Greenfield trail — condition, repairs: A resident calls Public Works weekly regarding the trail conditions. The City is looking at some sort of coordination with RCWD for maintenance. This trail does have a lot of wetland space. If we maintain it as is, adding aglime as needed for muddy areas, we can keep it as a natural trail. Encourage Commissioners to walk this trail for further discussion and add it to the Park Amenities and Future Needs list/Park Improvement Plan 9. COMMISSIONER REPORTS: A. Palm and Kroeger are celebrating 25 and 37 years as Mounds View residents. B. Thanks to Commissioner Curry for coaching soccer and missing the meeting tonight. C. Tuesday, July 6 is City Council Work Session and will be talking about storm water throughout the City and beautification on MV Blvd. Commission is welcome to attend. AT MVCC AT 6:30 D. Lillemo encourages Commission to explore area skate parks to increase possible priority of adding this to the city park amenities. 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS A. Add tennis courts to the Park Amenities and Future Needs list/Park Improvement Plan, and have Staff come back with costs of adding boards to the tennis courts next month. 11. ADJOURNMENT: Motion to adjourn at 7:35 PM by Palm, 2"d by Lillemo. Motion Passed 6-0. Next Regular Commission Meeting: July 22,_2021 PARKS AND RECREATION AND FORESTRY COMMISSION� 6:30 P.M. I JULY 22, 2021 1 MOUNDS VIEW CITY HALL �,a MEETING MINUTES FOUNDS , VIEW 1. CALL TO ORDER at 6:35 PM 2. ROLL CALL: Commissioners: Arel, GuRy, Kroeger, Lillemo, Palm, Sullivan, Wake Wiesner, Staff: Peterson I Thomas 3. APPROVAL OF AGENDA: Motion to move item 4, approval of June minutes, to later on the agenda by Kroeger, 2"d by Palm. Motion Passed 6-0. Motion to approve agenda as amended by Palm, 2"d by Wake Wiesner. Motion Passed 6-0. 4. APPROVAL OF MINUTES June 24, 2021-no minutes available. Move to August meeting. 5. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. NO residents present 6. STAFF REPORTS A. Parks and Recreation — Don- See attached report. B. Public Works — Don- See attached report. Damage to some trees in the parks by bark removal. Can we post pictures of damaged trees and other graffiti as they arise on the City website and/or social media to alert neighbors of the damage being done in their community? It may result in the perpetrators learning a lesson, and may encourage residents to monitor and come forward with information as things happen. 7. UNFINISHED BUSINESS A. Tennis Courts — Practice Board options- proposals for 8' x 12' boards are $2276 and $1897.50 plus shipping PER PARK. Both options are similar in design and mounting style. Discussion about where to place them. Preferably on the outside of Groveland courts so the outside asphalt court can be used. Possibly wait to see the use at Groveland before installing at Greenfield. Discussion about graffiti -we know it will happen. Can we get someone from Irondale High School art department to paint "nice" graffiti that might add art to the park and deter other mischievous graffiti? Motion by Palm to recommend purchase of one board at a cost of $1897.50 plus shipping with funds coming from Park Dedication Fund to be installed at Groveland Park. 2"d by Sullivan. Motion Passed 6-0. B. Greenfield Trail — Continue Discussion On Maintenance and Condition of trail. Two Commissioners walked the trail and found no concerns, although noting it has been very dry. City Staff indicated there are times that the trail can get "boggy" during wetter seasons. We will have more access to Branch 5 of Judicial Ditch 1 whereby more cleaning can be done more regularly. Commission recommends to wait and monitor as weather changes and the ditch maintenance can be addressed over the next year or so. C. Role of the Park and Recreation and Forestry Commission — (Recreation Programs) Commissioners are encouraged to bring ideas forward to MVCC and/or the Commission to promote opportunities for our diverse population (tennis ball cricket or gaga pits, trail fitness, book trail). The City will become members of the National and Minnesota Park and Recreation Association where more ideas can be gathered and shared. 8. NEW BUSINESS A. Mounds View Blvd Trail — location of benches —HOMEWORK to consider bench placement along both sides of the trail. We can recommend to add trees for shade near the benches! We can encourage residents to sponsor a bench with a name placard. Get recommendations to Don the week before the August meeting. 9. COMMISSIONER REPORTS -NONE A. Don Peterson said the City Council is asking for residents and current Commission members (from all Commissions) to apply to be on a committee to put in a Veterans Memorial at City Hall Park. B. Green bags around newly established trees are water gators to water newly planted trees. Mature trees will be fine. At this time the City is not at a critical point for water restrictions. We remain at Tier 2 with posted restrictions. The DNR would notify the City if/when to move to a Tier 3 when further restrictions would be imposed. We are not at that point yet. 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS A. Need to approve June 2021 minutes B. Revisit Park Improvement Plan 11. ADJOURNMENT: Motion by Palm to adjourn at 7:48 PM, 2nd by Lillemo. Motion Passed 6-0 Next Regular Commission Meeting: August 26, 2021 Festival in the Park Saturday, August 21 Friday August 20, parade and Family Fun Night Item No. 6A MauvnSIVIEW PARKS & RECREATION MEMORANDUM To: Parks & Recreation & Forestry Commissioners From: Andy Thomas — Parks & Recreation Superintendent Date: August 25, 2021 RE: Parks & Recreation Staff Report The following is a synopsis of recent activities and events of the Parks & Recreation Department. Programs • Summer Programs o Explore More — Final week ■ 44 total enrolled ■ 933 total days o Parks Program • 35 total enrolled 0 2022 — Sports & Teens • Adults o Colleen Allen — Senior Programs Coordinator o Trips, seminars, clubs, senior center, AARP, painting • Youth o Fall programs — Leagues, dance, sports classes o Teen — Quincy House/Teen Center • Summer open gym — o Youth resident usage • 2019 — 305 ■ 2021 — 1066 o Youth non-resident ■ 2019 — 70 • 2021 — 181 Community Events ■ Festival in the Park 5K —August 21 st • Community Resource Fair — September 18' • Fall Festival — October 28th • Cookies with Santa — December 4tn 1 1 P a g e Parks & Recreation Staff Report Rentals Event Center ---- sa 14W NW Ow 2019 YTD 2020 YTD 2021 YTD Number of Rentals YTD —*--Revenue YTD $18,679 3,337.00 12 120 2019 YTD 2020 YTD 2021 YTD —41--Revenue 4-Permits Projects Gym & dance floors • Furniture • Carpet • Senior Center 2 1 P a g e Item No. 6B MEMORANDUM To: Parks & Recreation & Forestry Commissioners From. Pete Szurek — Public Works Superintendent Don Peterson — Director of Public Works/Parks and Recreation Date: August 26, 2021 RE: Public Works Staff Report The following is a synopsis of recent activities and events of the Public Works Department. Maintenance Staff worked on the following items since August 26, 2021; ® Splash pad cleaning — high use — outside groups being bused in • Ball field game preparations and ball field maintenance ® Irrigation repairs and testing ongoing • Field stripping and painting weekly • Mowing, Whipping, Trash and litter pickup ® Splash pad - test running and operation testing daily, new UV installation • Festival park preparation, fertilizing, directional line painting and vender layout, • Equipment pick up for festival: stage, lights , generators, picnic tables, tables and chairs and signage installations • Silverview park trees trimmed for festival and wood chipping ® Silverview soccer layouts/ painting, flag football layout/ painting Hillview • Spraying for bees at the playgrounds • Inside building maintenance, Random ,Groveland and Hillview Forestry Staff worked on the following items this last month: • Resident consults • Watering Trees daily • Planter box maintenance weeding adding new wood mulch • Hazard Tree remediation • Disease tree survey and marking city wide two weeks The following is the List of Parks and projects / maintenance activities ongoing or planned this year. Current updates are in black text, and updates from the previous two month period are in grey. Ardan Park Working with Stantec Engineering on some drainage issues in the Park. Application to perform some storm water pond maintenance was submitted to RCWD. • Work to be scheduled for this winter — postponed at this time. Still working with contractor for a date on completion. • Work on ditch completed — some restoration needs to be finished. 11Page Public Works Staff Report City Hall Camaus: • New Picnic Shelters are being built, will be ready for next season rental. • Worked with plumber and vendor to winterize the splash pad. ■ Installation of the New Picnic Tables started • Wood chipped trees Splash Pad • Testing will be in open the Weekend of May 29 • New UV light unit installed — Staff working on the system to fine tune the new UV system. Groveland Park: Final Inspection of Punch list items on 10/25/2018 for Tennis/Basket Ball Court Working on tennis lights they are not working Greenfield Park: • Notified by the DNR that corrections to be made to the tennis court gate entrance — ADA accessible. Fencing contractor scheduled for next month Leveled the trail running in the back portion of the Park, added class 5 as needed. • Commission will need to discuss at the August 2020, Green field baseball field. Take out all turf from first and third base line and replace with Ag-lime to the fence. Most all new park construction is going this way with ball fields. This would solve the wet home plate issue and uneven base line issues. • Building has been re -roofed • Doggie pot dispenser repaired, lock was vandalized Hillview Park: • Commission will need to discuss at the August 2020, playground Rehabilitation. • Furnace at Park Shelter has been replaced — condensing still needs to be installed. • Bathroom locks repaired interior and exterior Lambert Park • Inventory of Hockey Rink boards to re -place started. • Commission will need to discuss at the August 2020 Meeting size of the Hockey Rink • Exterior drinking fountain repaired, it was pulled loose from the building. Random Park: • Commission will need to discuss at the August 2020, playground Rehabilitation • Carpets shampooed 2 1 P a g e Public Works Staff Report Silver View Park • Ramsey County continues to work in re -profiling the draining ditch along County Road I and Silver View Road, located in Silver View Park. • Four new pond aerators installed in the Storm Water Pond • Silverview Storm Water Pond — East end, power installed for bubbler installation • Trail trimming • Buck thorn removal from around trail ■ Fertilizing Woodcrest Park • Working with Stantec Engineering and Ramsey County on some drainage issues in the Park. Application to perform some storm water pond maintenance was submitted top RCWD. • Met with contractor — work will be scheduled for this winter — postponed 3 1 P a g e 8A MOUNDS VIEW VOLUNTEER COACH OF THE YEAR AWARD 2019 NOMINATION FORM Name of Nominee: lessie Team: League: Tee -Ball Baseball Volleyball Soccer Phone: if kno Nominated By: Phone: Thibodeaux Email: gthibodeaux@gmail.com (Attach additional pages as necessary). 1) What special circumstances make the nominees' coaching outstanding or above and beyond? I've seen Jessie volunteer coached for Mounds View for man years. He usuafly coached both baseball and soccer during the summer and soccer in the fall. He made the game fun for the children creatinggames, but also teaching fundamentals. He knew every child by name and greeted them at eveKy Rractice. He made them feel comfortable by playingname games which helped to create friendshi s. 2) Share any additional information about the nominee you would like considered: Jessie was so devoted to his duties that he would bring his own whistle to the games and help the young officials if they were overwhelmed. 8A Application Process You are encouraged to submit one or more of the following documents to support this nomination: ➢ Background information. ➢ Letters of support from different community agencies and individuals. ➢ Any other material that demonstrates the nominee's contribution to the community as it relates to the award criteria. Nominations must be in writing and may be supported by letters and other documentation. All materials must be received by the close of the nomination period, and become the property of the City of Mounds View. Selection Criteria In assessing the candidates for the Mounds View Volunteer Coach of the Year Award, the award selection committee will look for an individual who has given unselfishly of his or her time by coaching Mounds View youth and is dedicated to teaching sportsmanship and leadership skills to the youth of our community. The award selection committee (the Mounds View City Council with consideration to recommendations made by the Parks, Recreation, and Forestry Commission) will identify an exceptional individual who meets the criteria below. (In scoring, 5 points are possible for each criterion) Selection Criteria: 1.) Sportsmanship: Demonstrates exemplary sportsmanship both on and off the field 2.) Leadership: Leads his or her team by showing leadership and attempting to instill leadership skills in the players 3.) Attitude: Happily expends a significant amount of time and energy to the betterment of the sport 4.) Encouragement: Consistently encourages participation by all and encourages others to do their best. 5.) Unselfishness: Does not expect anything in return for his or her actions; i.e. financial compensation, fame, or political notoriety. To nominate an individual All nominations must be received by Wednesday, February 28, 2020. ➢ Complete the nomination form. ➢ Gather letters and documents to support the nomination. ➢ Drop off at Community Center ATTN: Darryl ➢ Or Send all nomination materials to: • The City of Mounds View Volunteer Coach of the Year Award 5394 Edgewood Dr. Mounds View, MN 55112 Ph: (763) 717-4040 • Or email to: Darryl.Thibodeaux@moundsviewmn.org If you have any questions about the nomination process, please call our offices at: 763-717-4042. MOUNDS VIEW VOLUNTEER COACH OF THE YEAR AWARD 2020 NOMINATION FORM Name of Nominee: Team: League: Phone: Nominated By: Phone: Email: Lexi Jorgenson Tee -Ball Baseball Volleyball Soccer (if know) Leah Vandecar 952-994-8410 leahvandecar®gmail.com.. (Attach additional pages as necessary). 1) What special circumstances make the nominees' coaching outstanding or above and beyond? Lexi went above and bevond makinE the kids feel comfortable with vlavine soccer. while having fun. She always came to practice or games with a positive, cheerful attitude. She taughf the kids skills while making it fun for them and keeping thetas engaged. There were man kids on the team that had no Wevious soccer Merience, and they walked away with not on] new soccer skills but also an appreciation for teamwork. 2) Share any additional information about the nominee you would like considered: Application Process You are encouraged to submit one or more of the following documents to support this nomination: ➢ Background information. ➢ Letters of support from different community agencies and individuals. ➢ Any other material that demonstrates the nominee's contribution to the community as it relates to the award criteria. Nominations must be in writing and may be supported by letters and other documentation. All materials must be received by the close of the nomination period, and become the property of the City of Mounds View. Selection Criteria In assessing the candidates for the Mounds View Volunteer Coach of the Year Award, the award selection committee will look for an individual who has given unselfishly of his or her time by coaching Mounds View youth and is dedicated to teaching sportsmanship and leadership skills to the youth of our community. The award selection committee (the Mounds View City Council with consideration to recommendations made by the Parks, Recreation, and Forestry Commission) will identify an exceptional individual who meets the criteria below. (In scoring, 5 points are possible for each criterion) Selection Criteria: 1.) Sportsmanship: Demonstrates exemplary sportsmanship both on and off the field 2.) Leadership: Leads his or her team by showing leadership and attempting to instill leadership skills in the players 3.) Attitude: Happily expends a significant amount of time and energy to the betterment of the sport 4.) Encouragement: Consistently encourages participation by all and encourages others to do their best. 5.) Unselfishness: Does not expect anything in return for his or her actions; i.e. financial compensation, fame, or political notoriety. To nominate an individual All nominations must be received by Wednesday, February 28, 2018. ➢ Complete the nomination form. ➢ Gather letters and documents to support the nomination. ➢ Drop off at Community Center ATTN: Darryl ➢ Or Send all nomination materials to: ■ The City of Mounds View Volunteer Coach of the Year Award 5394 Edgewood Dr. Mounds View, MN 55112 Ph: (763) 717-4040 • Or email to: Darryl.Thibodeaux@ymcamn.org If you have any questions about the nomination process, please call our offices at: 763-717-4042. 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