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Home My WebLink AboutAgenda Packets - 2022/01/03SPECIAL CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, January 3, 2022 6:30 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. OATH OF OFFICE: 4. ROLL CALL: Mueller, Hull, Meehlhause, Bergeron 5. COUNCIL BUSINESS A. Resolution 9523 Selection of the Acting Mayor, Treasurer and Official Newspaper and Depositories for 2022 B. Resolution 9522 Appointing City Council Members and City Staff as Representatives for City Commissions and Other Organizations for 2022 6. NEXT COUNCIL WORK SESSION: Immediately Following This Meeting NEXT COUNCIL MEETING: January 10, 2022 at 6:30 p.m. 7. ADJOURNMENT THIS PAGE LEFT BLANK INTENTIONALLY Item No: 05A MOU-TNDS MEW Meeting Date: Januarys : QB Type of Business: CB City Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Resolution 9523, Approving Acting Mayor, Treasurer, City's Official Newspaper and Official Depositories for 2022 Introduction: Minnesota state law requires the City Council to select an Acting Mayor from its existing Council Members on an annual basis. In 2021, the Acting Mayorwas Council Member Hull. State law also requires the City Council to annually select an official depository for City funds and designate a legal newspaper of general circulation in the City as its official newspaper. In addition, the Mounds View City Charter, Section 6.04, requires the City Council to appoint a City Treasurer each year. Discussion: The Twin Cities Pioneer Press, The Life, and the Shoreview Press have each submitted proposals to be the City's official newspaper for 2022 (proposal letters attached). The Council selected the Shoreview Press as the City's primary newspaper for 2021. Twin Cities Pioneer $6.54 per Deadline to submit a standard text notice is 12pm the day prior Press column inch to the day of publication. Friday at 11 am is the deadline to ($.047 per line submit a notice running on Saturday, Friday at 4pm is the and there are 14 deadline to submit a notice running on Sunday, or Monday. If lines per column your notice includes a chart, graph, map, financial report or any inch) special formatting, the deadline is 12pm two days prior to the publication day, and Thursday at 12pm for a Saturday, Sunday, or Monday publish date. ECM, Inc. (The Life, $7.00 per Deadline is 10am Tuesday for the following Friday's weekly previously the Sun- column inch publication. Focus) (320 characters per inch, 9 lines per inch) Press Publications $6.54 per Deadline is every other Wednesday by 5pm for following (Shoreview Press) column inch Tuesday's bi-weekly publication. (300 character per inch, 9 lines per inch) The Mounds View Vision A Thriving Desirable Community Item 05A January 3, 2022 Page 2 There is an increase for publication in the Twin Cities Pioneer Press from $6.30 to $6.58 per column inches and for the Shoreview Press from $6.28 to $6.54 per column inch. There is no increase from last year for publication in The Life. The Council has traditionally selected the Pioneer Press as the City's secondary newspaper. The Twin Cities Pioneer Press has also placed a bid to be our primary newspaper for 2022. The attached resolution also appoints the treasurer consistent with Section 6.04 of the City Charter, and lists the city job positions authorized to conduct banking and investment business on behalf of the City. Staff recommends no changes for 2022. In addition, staff also recommends the City's official depositories remain the same for 2022. (See attached resolution). Recommendation: Designate the City's Acting Mayor, Official Newspapers, Official Depositories, Treasurer and Deputy Treasurer by adopting Resolution 9523. Respectfully submitted, Nyle Zikmund The Mounds View Vision A Thriving Desirable Community RESOLUTION NO. 9523 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING THE OFFICIAL NEWSPAPER, ACTING MAYOR, OFFICIAL DEPOSITORY AND TREASURER FOR THE CITY OF MOUNDS VIEW FOR THE YEAR 2022 WHEREAS, Minnesota state law requires that City Councils annually elect an Acting Mayor from among City Council Members; and WHEREAS, Minnesota state law requires that City Councils annually select an official depository for City funds; and WHEREAS, Chapter 6, Section 6.04 of the City Charter states the City Council shall appoint a City Treasurer whose duties shall be as specified by State Law. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View does hereby appoint the following: Acting Mayor Councilmember (appoint) Official City Primary: (appoint) Newspaper Secondary: (appoint) Primary American National Bank (Western Bank) for checking accounts, Depository savings accounts and investments Secondary Minnesota Municipal Money Market Fund, PMA-4M Fund, Depositories Wells Fargo Advisors, LLC, RBC Dain Rauscher, Inc., Morgan Stanley/Smith Barney, LLC, U.S. Bank Systems Investment Services; Wells Fargo Bank N.A.; US Bank Corporate Trust Services; Federal Reserve Bank of Minneapolis; US Bank N.A. BE IT FURTHER RESOLVED that the City Administrator, the Treasurer, or the Deputy Treasurer are authorized to conduct banking and investment business on behalf of the City and the persons appointed to these positions are the following: Nyle Zikmund, City Administrator Mark Beer, Treasurer Agnes Quasabart, Deputy Treasurer Adopted this 3rd day of January, 2022. Carol A. Mueller, Mayor ATTEST: Nyle Zikmund, City Administrator (SEAL) The Mounds View Vision A Thriving Desirable Community Tw i n C i ti eco sm PIONEER PRESS One Wes# Weter Street, Suite 2Oo St Paul, MN 55107 Barb Benesch City of Mounds View Barb — Thank you for the opportunity to bid on the public notice publications for the City of Mounds View. The Saint Paul Pioneer Press is a Daily Newspaper located in Saint Paul, MN, primarily serving Ramsey, Dakota, Washington, and Anoka counties and Western Wisconsin. Our Legal Publication rates for all notices for 2022 are as follows: $6.58 per column inch per publication *(this = $0.47 per line, there are 14 lines per column inch) Our circulation number below is for Sunday Full Run, however you can publish a notice any day of the week. Full Run — 167,899 *All notices will be published full run. Deadline to submit a standard text notice is 12pm the day prior to the day you'd like your notice to run. Friday at 11am is the deadline to submit a notice running on Saturday, Friday at 4pm is the deadline to submit a notice running on Sunday, or Monday. If your notice includes a chart, graph, map, financial report or any special formatting, the deadline is 12pm two days prior to the publication day, and Thursday at 12pm for a Saturday, Sunday, or Monday publish date. All legal notices should be emailed to Emily Kunz/True Lee at Ekunz@pioneerpress.com AND legals@pioneerpress.com after doing so, you'll be sent an email confirming receipt of your information and you'll be contacted shortly. You will be emailed a proof (which includes the cost). An affidavit will be emailed after the notice publishes. *Holidays will have early print deadlines. Thank you for considering the Saint Paul Pioneer Press as the official legal newspaper for the City of Mounds View. Please let me know if you have any questions, we look forward to partnering with you. Thank you, Emily Kunz and True Lee — Advertising ekunz(a»pioneerpress.com; tlee(apioneerpress.com Always delivering the best local news. All Ways. so" Affirmative Action, Equal Opportunity Employer. U1 Th e i e EASTCENTRAL MINNESOTA 234 S Main Street, Cambridge, MN 550081763-691-600112ublicnotiapqecm.rom December 3, 2021 City of Mounds View 2401 Mounds View Boulevard Mounds View, MN 55112 Dear City Council Members, Per your request, please accept the following bid from The Life for legal newspaper designation for the City of Mounds View. This newspaper is qualified by the State of Minnesota as a legal publication under Minnesota Statutes Section 331 A.02, Subd. 1 and is registered as a legal publication in Ramsey and Anoka Counties. The following rate structure for legal notices is effective January 1, 2022: Per Column Inch Rate: $7.00 total per column inch Lines per inch: 9 A notarized affidavit will be provided for each notice published. A $20 charge will be assessed on legal notices that require typing. All published legal notices are posted on abcnews a ers.corn website at no additional charge. The Life is published weekly on Fridays. The deadline is 10:00 a.m. on Tuesday for publication the following Friday, early deadlines will apply at holidays. Please email all legal notices to publicnotice(cDaggecm.com. Thank you for considering The Life as the official newspaper for the City of Mounds View. We appreciate the opportunity to serve the needs of your community. Sincerely, �4bc7� Tonya Orbeck Legal Notice Department Manager ECM Publishers, Inc. /Adams Publishing Group P4IVreM55 Publications 4779 Bloom Ave., White Bear Lake, MN 55110 • Phone: (651) 407-1200 • Fax: (651) 429-1242 December 8, 2021 Nyle Zikmund City Administrator City of Mounds View 2401 County Road 10 Mounds View, MN 55112 Dear Nyle: The Shoreview Press wishes to be considered as your official newspaper for 2022. We meet all the legal publication requirements under state statutes. Our circulation is audited by Verified Audit Circulation, an independent firm. We prefer submittal of legal notices by mail, fax at (651) 429-1242, or e-mail your notices to leals� awl resspubs.com -clearly labeling them as "Legal Notices." There will be an increase in the rate for your legal notices this year due to extreme pressures with material and labor costs. We are asking for $6.54 per column inch, in 7 point type at 9 lines per inch. The Shoreview Press is an every other week newspaper. Our deadline for legal notices for the Shoreview Press is every other Wednesday by 5:00 p.m. for the following Tuesday's publication. We will do our best to accommodate a notice that would be submitted after deadline if we are advised by email and a phone call by the deadline. If we are not chosen, please consider us as a second publication as part of the city's ongoing efforts to inform residents. We look forward to the opportunity to serve you. We welcome any questions or concerns you may have. yGiSincely, aber Legal Notice Coordinator LG:mp Misc: Mounds View 2022.doc Your Best Source For Community Information www.presspubs.com White Bear Press • Uadnais Heights Press • Quad Community Press • Shoreview Press • The Citizen • The Lowdown • North Oaks News ppinfo@presspubs.com news@presspubs.com circ@presspubs.com marketing@presspubs.com artmanager@presspubs.com MOUNDS' 1VIEW Item No: 05B Meeting Date: January 3, 2022 Type of Business: CB Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Resolution 9522, Appointing City Council Members and Staff as Representatives for City Commissions and Other Organizations Introduction: The City Council annually reviews the various Council and Staff appointments to City commissions and other organizations. Below are the 2021 Council and Staff appointments for your reference: Ramsey County League of Local Government Mayor Mueller City Administrator Zikmund League of Minnesota Cities Mayor Mueller City Administrator Zikmund Council Member Hull, Alternate North Metro Mayors Association Mayor Mueller City Administrator Zikmund Council Member Cermak, Alternate Mounds View Business Council Council Member Meehlhause City Administrator Zikmund Assistant City Administrator Beeman Development Review Committee Council Member Hull Council Member Bergeron Metro Cities Mayor Mueller City Administrator Northeast Youth and Family Services Council Member Meehlhause Council Member Cermak, Alternate Human Resources Committee Council Member Hull Council Member Meehlhause City Administrator Zikmund Human Resources Coordinator Ewald Minnesota Metro North Tourism Council Member Meehlhause Assistant City Administrator Beeman City Administrator Zikmund Park and Rec Advisory Committee Recreation Superintendent Thomas Director of Public Works/Parks and Recreation Peterson Mounds View Residents (3) City Administrator Zikmund Council Member Meehlhause Council Member Cermak, Alternate NSCC/NSAC Commission Council Member Bergeron Zikmund Finance Director Beer, Alternate Anoka County Fire Protection Board Council Member Cermak Council Member Meehlhause, Alternate Council Representative to Commissions and Committees Council Member Meehlhause Council Member Bergeron, Alternate Item 05B January 3, 2022 Page 2 Attached is proposed Resolution 9522 showing the 2022 commission and organizations that require Council/Staff representation. Appointments are needed from the Council for the items highlighted in yellow. Recommendation: Please make the appointments as necessary and approve attached Resolution 9522. Nyle Zikmund RESOLUTION NO. 9522 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING CITY COUNCIL MEMBERS AND CITY STAFF AS REPRESENTATIVES FOR CITY COMMITTEES AND OTHER ORGANIZATIONS FOR 2022 WHEREAS, members of the City Council act as representatives to City Committees and other organizations; and WHEREAS, the following representatives of the City have been named to act as representatives to the City Committees and other organizations for the year 2022: Ramsey County League of Local Government Mayor City Administrator League of Minnesota Cities Mayor City Administrator Council Member Alternate Northeast Youth and Family Services Council Member Council Member Alternate Human Resources Committee Council Member Council Member City Administrator Human Resources Coordinator North Metro Mayors Association Minnesota Metro North Tourism Mayor Council Member City Administrator Assistant City Administrator Council Member Alternate City Administrator Mounds View Business Council Council Member City Administrator Assistant City Administrator Development Review Committee Council Member Council Member NSCC/NSAC Commission Council Member Finance Director Beer, Alternate Metro Cities Mayor City Administrator Anoka County Fire Protection Board Council Member Council Member Alternate Council Representative to Commissions and Committees Council Member Council Member Alternate NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the aforementioned appointments are hereby approved. Adopted this 3rd day of January, 2022. ATTEST: (SEAL) Carol Mueller, Mayor Nyle Zikmund, City Administrator