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HomeMy WebLinkAboutResolution 9600RESOLUTION NO. 9600 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ADOPTING 2023-2025 STRATEGIC PLAN WHEREAS, the city of Mounds View (the "City") has prepared a three-year strategic plan to serve as a guide for staff to develop annual budgets and five-year capital improvement plans; and, WHEREAS, City staff has completed individual City Council interviews and the ideas, thoughts, and comments of the City Council have been integrated into the 2023-2025 Mounds View Strategic Plan; and WHEREAS, the City Council has met with Department Heads and other staff to discuss the Strategic Plan in detail; and WHEREAS, the City Council has reviewed the three-year strategic plan for the years 2023 through 2025 and has determined that it represents the policy goals and overall vision of the City Council with respect to the continued operation and investment by the City; and, WHEREAS, the City Council wishes to adopt the three-year strategic plan for the years 2023- 2025 to serve as a tool in developing and implementing budgets and consideration of other decisions by the City Council and City staff. NOW, THEREFORE, BE IT RESOLVED, by the Mounds View City Council, Mounds View, Minnesota, that the 2023-2025 strategic plan, contained in Exhibit A of this resolution is hereby approved and adopted and shall be placed on file at City Hall. Adopted this 13thday of June, 2022. � Gam!✓ Carol A. Mueller, Ma or ATTEST: A,� / Nyle ZAmund ity Administrator (SEAL) EXHIBIT A 2023-2025 Strategic Plan [see attachment] DZ3-711 M0j_WD:JSVtnV 2023-2025 Strategic Plan Amended by City Council June 13, 2022 Resolution NO. 9600 for 2023 budget cycle 2019-2022 Strategic Plan Adopted by City Council January 28th, 2019 Resolution NO. 9069 for 2020 budget cycle Next Update: Anticipated to begin January -February 2025 with City Council, February -March 2025 with staff and April 2025 Council Resolution to be used for the 2026 preliminary budgets. The City's Strategic Plan is used as a guide to develop the annual budgets and five-year Capital Improvement Plan (CIP). In 2022 the Mounds View City Council had a General fund operating budget of $8,302,782 with net assets of $9,343,765. The City Council sets the overall policy for the City whereby many of the City's Commissions/Committees and departments seek to accomplish and fulfill those policies through major themes, strategies, the Council's overall vision, established goals, departmental action steps, and assigned tasks. Strategic planning helps us define, budget for, and achieve community goals. CITY OF MOUNDS VIEW STRATEGIC PLAN yl Vision Mission Core Values Brand Promise Major Themes Vision Statement Strategies Strategy: Property Tax Levy Limitation Strategy: Infrastructure Improvement Strategy: Community Engagement Strategy: Implement HR Policies Strategy: Positive Business Climate Strategy: Housing & Code Enforcement CITY OF MOUNDS VIEW 3 STRATEGIC PLAN f" STRATEGIC PLAN 2023 - 2025 WHO WE ARE A THRIVING DESIRABLE COMMUNITY PROVIDE HIGH QUALITY PUBLIC SERVICES IN A FISCALLY RESPONSIBLE MANNER General —Transparent, Honest, Responsive, Efficient, Practical, Service oriented People — Respectful, Responsible, Friendly, Helpful, Knowledgeable, Team Players Market: We serve 13,249 residents and 5,207 households (US Census 2020) within an area of 4.03 square miles (US Census) and 21,278.4 acres. Brand Promise: Strategically located near main transportation corridors in the renowned Mounds View School District; residents, workers, and visitors, will enjoy a livable/walkable/business friendly community that is safe with reliable infrastructure, and reasonable taxes. Elevator Pitch: The City of Mounds View is a third ring suburb of diverse residents with a population of 13,249 located 10 miles north of Minneapolis and St. Paul in Ramsey County and surrounded by the Cities of Blaine, Arden Hills, New Brighton, Fridley, and Spring Lake Park. We are known for our large residential lots, mature trees, and excellent school district. Tagline: Solving, Helping, Serving CITY OF MOUNDS VIEW 5 STRATEGIC PLAN n 141k MENEM._, �� 1. -I- I STRATEGIC PLAN 2023 - 2025 Where we are going The five most important characteristics or strategic policy areas of Mounds View 1. Financial Stability 2. Maintain community's Infrastructure 3. Demographics: Diversity & Outreach 4. Employee Recruitment, Retention, and Succession Planning 5. Business Retention & Expansion 6. Housing Stock, Affordable Housing, Responsible Landlords A vision statement is an outcome, a result, and an ideal to strive for over a period of time. The following vision statements define the future of Mounds View. ■ Financial Stability ■ Maintain the community's infrastructure while providing high quality City services and amenities, while creating a walkable, attractive, affordable and safe community. ■ Public transportation: Unite all facets of the City with good transportation options ensuring entire city is well connected with trails for walk -ability and ridership options covering all areas of the City ■ Maintain and update the City Street Program by supporting the street levy, and long-range planning. Continual coordination with Ramsey County to upkeep amenities and appearances of County Owned Roads within Mounds View with emphasis on improving and beautifying Mounds View Boulevard. ■ Maintain and expand the HOPP program by continuing the lateral sewer line inspection to reduce the Metropolitan Council's waste water processing charges, implementing upgrades to the drinking water distribution system, and developing and implementing a storm water management plan ■ Maintain the City owned parks and expand amenities ■ Continue to expand the City's trailway system to create an enhanced walkable community that provides walkable access to city parks and regional trailways such as Long Lake and Rice Creek ■ Work with internet providers to improve internet access throughout the City ■ A progressive City that is open and welcoming, and a desirable destination to all ages and cultures, who seek progress through partnerships, and a place where residents can work, live,and play safely and show pride in the community. Stable socially & fiscally, with an adequate amount of economically competitive housing across all demographics. ■ Create a culture where employees desire to work and remain employed with Mounds View, seeing challenges as opportunities, ensuring adequate staffing, and preparing for the future. CITY OF MOUNDS VIEW 7 STRATEGIC PLAN ['! I"5 I \1 4 iY 1'[1! WE r - L 4oiJNMEWi ■ Create and maintain a positive business climate where businesses want to locate and remain in Mounds View though a good BR&E program and redevelopment efforts. ■ Provide a variety of housing options with responsible landlords and effective code enforcement. ■ Make it appealing and easy for former residents to be able to move back to Mounds View. Strategies are combined and synthesized from the overall themes. These strategies form the basis for the goals and action steps. (3 Year Target) ■ Continue addressing inflow & infiltration through the HOPP program. ■ Maintain and plan for infrastructure improvements including waste water, water, & transportation. Continue with city-wide levy system for streets vs. going back to the assessment process. ■ Ensure entire city is well connected and walkable and consider improving transportation options and programs, explore how to make intersections more pedestrian friendly. Develop a city-wide walkability and safer intersections plan. ■ Expand on City Strengths ■ Consider more parks amenities, like the splash pad, at primarily Silverview & City Hall parks and add alternate play equipment for special needs children. ■ Develop a parks funding plan. ■ Consider ways to make Mounds View parks more of a destination. ■ Ensure an efficient city-wide garbage collection system. CITY OF MOUNDS VIEW 8 STRATEGIC PLAN ■ Increase community engagement while being sensitive to the changing demographics and their needs, and inclusive to all socioeconomic situations. ■ Support and return MVPD outreach to pre -pandemic efforts and activities such as: The New Americans Academy, CPR training, climbing wall, Shop With a Cop, National Night Out, neighborhood outreach, walking and driving neighborhoods to hand out police badge stickers to kids and other activities. Develop other community outreach programs, and consider a full-time additional Community Relations/Outreach officer. Consider increased funding for police training. ■ Maintain a safe community by enforcing the law such as traffic enforcement. ■ Implement HR policies to recruit and retain staff and provide growth opportunities by making salaries competitive and equitable, and creating an enjoyable working environment. ■ Continue BR&E program. Maximize utilization of development space and current list of available sites. Consider residential redevelopment and thriving small businesses with neighborhood appeal. ■ Support the development of a variety of house stocks that includes affordable and market rate and the maintenance of properties. ■ Increase the EDA levy to have funds available for redevelopment projects, housing rehabilitation, and loan programs, and older housing stock replacement. ■ Reconsider the existing housing loan program by reducing interest rates. ■ Continuing supporting tax increment financing (TIF) as an economic development tool. ■ Consider more town homes and affordable apartments and other housing options. ■ Encourage land owners to maintain and take care of properties to ensure they are following codes and rules and forcing them to keep up maintenance. Make low interest loans available to address maintenance needs. CITY OF MOUNDS VIEW 9 STRATEGIC PLAN f•_ :SS�+F- "fir - nv_c �7:... _ ram_.-' . •-' •;.^.: STRATEGIC PLAN How we get there FINANCIAL STABILITY, STRUCTURALY BALANCED BASED ON TRADITIONAL SOURCES THAT FUND THE NEEDS OF THE COMMUNITY WITHOUT RELYING ON THE LEVY REDUCTION BALANCE ASSIGNED WITHIN THE GENERAL FUND AND LGA Keep the same level of service while being fiscally responsible. Reduce the General Fund deficit spending and reduce the reliance on the levy reduction fund. CITY OF MOUNDS VIEW 11 STRATEGIC PLAN 3-5 goals per vision in table format. Every goal should be SMART. Specific, Measurable, Achievable, elevant, & , ime bound. .. Start Value Enhance Revenue Sources: Without relying on Franchise fee $295,000 property. Taxes & keep taxes reasonable and Other fees & charges accountable. $635,000 NOTE: Franchise fee revenue can only increase with more development of housing and businesses. Prioritize Services: eliminate low priority services ID by department Increase EDA Levy: Spur Redevelopment to $100,000 increase tax valuation, add jobs & housing diversity, consider increasing to $150,000 or more as well as H RA levy. Operate under balanced budget that meets Budget 90% of LGA Draw the needs and goals of the community. Reduce down levy reduction by reliance upon the levy. Reduction fund and any LGA $250,000 funds by 3-5%. Deficit Fund: Reduce the fund by 50%to $120,000, then put golf course Money to something else. Use the spend down on infrastructure related projects or Community Center maintenance etc. NOTE: This can occur sooner through utilizing the Charter's increased property tax levy abilities or by increasing the street fund levy and reducing the franchise fee revenue assigned to street maintenance by a corresponding amount. Develop Communications Plan to educate $0 residents & on the seriousness & impacts of the Charter levy limitation then present at joint meeting and/or education materials Community Center: Move forward with expansion if CSL study finds it economically feasible. Potential funding resources are: Pursue state bonding money. Consider utilizing some percentage of the levy reduction fund to reduce potential City initiated bonding impact on property taxes. Explore other sourcing options. Current Value Target Value Franchise fee Franchise fee $326,000 Other fees $335,000 Other fees & charges $727,000 & charges $750,000 ID by department ID by department $100, 000 $150, 000 EDA Max levy $246,494 HRA Max levy $251,484 Budget 90% of Reduce by 5-8% LGA Draw down ($4000-$6,400) per/ levy reduction by year over 3 years, will $238,000, 2022 take 10 years to get to $120, 00 $120, 000 $0 $10,000 plus staff time with minimal supplies 12 Vision: Ad MAINTAIN GOOD INFRASTRUCTURE IN SUCH A WAY THAT IS WALKABLE & ATTRACTIVE, SAFE AND AFFORDABLE. Strategy: T 11 - Maintain and plan for infrastructure improvements including streets, parks waste water, water, WIFI (internet), and transportation. Start Value Current Value Target/End Value $0 $400,000 $4.79 mill GoalsStart ValueCurrent Value Target Value Maintain a $150,000 Street fund levy vs. having $0 $0 $150,000 part of assessments for seal coat & overlay etc. Refine the 2022 levy 10 year maintenance and infrastructure program, Improve the streets that haven't been addressed to date ID, expand, and maintain City's strengths to include $0 $0 Trail segment 8: splashpad, parks, trails/sidewalks, park programs, $290,000 must ID Community Center, & beautification of Mounds View funding source. Boulevard. Consider other areas of the city to connect (Included in Street and add additional trails, walkways, amenities, Project) features and improved appearances. ID needs & funding sources for transportation, work $0 $0 Unknown with MTA on commuter shuttles to get to larger hubs, and longer hours so residents aren't stranded, ensure MV has good public transportation options ID all County owned roads and cooperate with the County to find ways to improve the aesthetics and amenities for pedestrians and transit options Explore ways to improve high-speed internet options & accessibility City-wide then propose a feasibility plan to implement Educate residents on Inflow & Infiltration Ensure continued timely snow removal & city-wide side walk snow removal Ensure Clean Water & maintenance $0 Engineering & design Current Plan $4.5 $400,000 for water mill for three ater treatment upgrades treatment plants over2019-21 CITY OF MOUNDS VIEW 13 STRATEGIC PLAN Complete City-wide slip lining within 3 years if feasible Research Organized Garbage Collection Developing overall storm water & maintenance plan $154,000 2022 ID attractions that are destinations in order to eliminate Mounds View as a just drive though suburb, make it appealing and easy for those who grew up MV to be able to move back, ex: (obstacle course, autistic park features, other water features, explore possibility of converting existing ponds to fishing ponds and piers, a museum/veterans memorial tribute, other sports or expanded sports facilities, etc.) $972,249 Maintain the HOPP Program, develop information $1,082,918 $1,200,651 by PR & Implementation Plan to residents and Slip lining $175,000 2022 Slip lining 2025, assumes businesses that educates and addresses the $175,000, City is 3.5% cost increase consequences of inflow & infiltration & ways to about 80% lined for MCES charges help reduce and/or eliminate the extra water and 10% reduction capacity with a goal of reducing the costs that in volume. Met -Council invoices the City by at least 2-3% 100% lined by annually. Expand & continue HOPP Program 2025 with apartments & businesses CITY OF MOUNDS VIEW 14 STRATEGIC PLAN DEMOGRAPHICS: A PROGRESSIVE CITY THAT IS WELCOMING AND A DESIREABLE DESTINATION, TO ALL AGES AND CULTURES, WHO SEEK PROGRESS THROUGH PARTNERSHIP, AND A PLACE WHERE RESIDENTS CAN LIVE, WORK, AND PLAY SAFELY AND SHOW PRIDE IN THE COMMUNITY. iiStrategy: I a � -A Continue community engagement while being sensitive to the changing demographics & their needs and inclusive to all socioeconomic situations. arget/Enc $2000 plus staff time $147,000 plus staff time Maintain $147,000 plus staff time .. Start Value— Current Value Target Value Continue enforcement & responsiveness to drug $0 VCET officer $132,000 Maintain dog & problem, traffic, code violations, & petty crimes. 2nd dog $20,700 training, annual both dogs $6,050 Community Outreach Programs: Continue with pre- COVID levels of diversity Event(s) & good Public Relations ex: (New Americans Academy, CPR Training, Climbing Wall, Shop with a Cop, National Night Out, Coffee with a Cop, cooperative outreach with Fire Dept. and Allina Ambulance, business security walk-throughs and new officer familiarity with business layouts, resident security systems workshop/seminar, etc. ID other community outreach programs that isn't so reliant upon the PD and its resources, utilize Community Center & its programs or new programing, Parks, and other venues Expand on New Americans Academy, as well as ID & creating regular meeting with Neighborhood Captains program Speeding: Address the speeding issue by potentially closing some streets, adding speed bumps, and communicating to the public the PD is stepping up its speed enforcement, advertise the actual fines in the Newsletter, and come with a catchy slogan similar to "Click it or Ticket" only for speeding. "Obey the sign or Pay the Fine." $2000 & staff time TZD grant $106,000 Purchase additional speed sign: $3,335 $15,000 & staff time I Maintain $106, 000 $106, 000 CITY OF MOUNDS VIEW 15 STRATEGIC PLAN ;WiSiA0A- CREATE A CULTURE WHERE EMPLOYEES DESIRE TO WORK AND REMAIN EMPLOYED WITH MOUNDS VIEW. Strategy: Implement HR policies to recruit and retain staff and provide growth opportunities by making salaries competitive and creating an enjoyable working environment. $6,500 1$65,850 Implement HR policies to recruit and retain staff and provide growth opportunities by making salaries competitive and creating an enjoyable working environment. $6,500 1$65,850 $197,550 GoalsStart Value� W Current Value Target Value Recruitment of Qualified Diverse workforce $0 $31,500 Maintain Update Personnel Manual, maintenance only Staff time as needed Staff time as needed Maintain some legal some legal Competitive Salary & Benefits Packages, Training & $0 Market study done $65,850 market Market study in 2021 EDU Related to Employee Job & Leadership, etc., in 2017 for 2019 adjustments & staff for implementation Education, Promotion Opportunities, Other Creative implementation promotions in 2023, review city Incentives contribution for benefits for market Succession planning. Prepare for future employees/ turnover Create/update procedure manuals CITY OF MOUNDS VIEW 16 STRATEGIC PLAN CREATE AND MAINTAIN A POSITIVE BUSINESS CLIMATE WHERE BUSINESSES WANT TO LOCATE AND REMAIN IN MOUNDS VIEW. Strategy: Continue BR&E program, maximize utilization of development space and updated list of available sites, & consider residential redevelopment. Start Value Current Value Target/End Value $108,665 $110,165 $120, 080 Goals Start Value� = Current Value Target Value Fill Vacant Space & Continue BR&E Program $108,665 Personnel costs Personnel costs $108,665, $118,445, & $1,635 Advertising $1,500 Advertising Support Redevelopment & Development Recruitment $50,000 Gen fund $50,000 Gen fund Maintain Staff time Efforts transfer transfer to support ED activities Finance Top Redevelopment Areas Industrial/ $212,000 fund balance Fund balance at end $570,000 fund Commercial/Residential of year $1,237,489 balance, (Adding cash balance $90,000 p/yr) plus ($881,501) proceeds from Crossroad Pointe Thriving small business neighborhood appeal: Support through Forgivable Loan program, setting aside land for service oriented business like convenience stores or similar in residential neighborhood areas Townhomes & Condos that are more financially appealing than single-family homes or apartments: Identify and set aside strategic lots within the City like the Sham 0 Kennel lot, Arden Park Redevelopment area, and MV Square. Ensure townhomes are integrated into the neighborhood with proper style and landscaping Strategize how to attract new higher -end restaurants and how to keep them here CITY OF MOUNDS VIEW 17 STRATEGIC PLAN • HOUSING & CODE ENFORCEMENT & MOUNDS VIEW BOULEVARD. Strategy: 10 1 Address Absentee Landlords, Attract Affordable Housing Opportunities, Aggressive Code Enforcement, Encourage land owners to maintain their properties. Start Value Current Value Target/End Value $0 $0 r, .$0 Start Value Current Value Target Value Address Absentee Landlords, enforce aggressive code $0 Personnel costs $0 Personnel costs $0 enforcement with landlords and homeowners, Ensure land lords take care of their properties. Force land lands and homeowners to upkeep and maintain their properties Beatification of Mounds View Blvd: Cooperate with $00,000 Gen fund $00,000 Gen fund Maintain Staff time Ramsey County in implementing new features and improved beatification, aesthetics, and landscaping including but not limited to different plant species in median that looks professional, clean, and neat. Conduct and budget for improvements in phases and use Hwy 96 as an example Affordable Housing: Ensure the attraction of affordable housing opportunities across all demographics Ensure Housing Rental Program is robust, easy for landlords to understand and follow and apply to and enforce. Consider a facade and landscaping policy that is more robust while allowing for native pollinator plant species and other alternative landscaping that looks professional and pleasing including but not limited to urban gardening and creative energy saving projects CITY OF MOUNDS VIEW 18 STRATEGIC PLAN