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HomeMy WebLinkAbout11-19-2015 Agenda and PacketPARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. I NOVEMBER 19, 20151 MOUNDS VIEW CITY HALL MEETING AGENDA MOUNDS VIEW 1. CALL TO ORDER 2. ROLL CALL: Commissioners: Arel, *Aukee, *Katovich, Kroeger, Kunz, Long, Palm, Rundle, Roste Staff: Erickson, Peterson I YMCA: Danielson *to be absent 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES A. October 22, 2015 5. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. 6. STAFF REPORTS A. YMCA B. Public Works y 7. UNFINISHED BUSINES A. Groveland Park –continue review, 2015 Improvements – update B. Hillview Hockey Rink – continue discussion of layout, rink light repairs C. City Hall Park - continue discussion on splash pad, playground, picnic area and shelters, rest rooms, changing areas D. 2016 Street Project area "I", sidewalk alignment on Hillview Road and Jackson Drive E. Review 2016 Meeting Calendar 8. NEW BUSINESS A. Consider Applications for Appointment to Commission Seats 9. COMMISSIONER REPORTS 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS A. Review Sidewalk and Trail Master Plan 11. ADJOURNMENT Next Regular Commission Meeting: December 17 2015 6:30—Dm mo • •'��, the �)F Mounds View Community Center / YMCA 1. Program updates a. Basketball league Jan b. YIG over 100 delegate, VIP invite. c. Pickelball - altered times, peopled interested in Revenue YTD Mounds View Program $162,819 $141,831 $111,672 2013 YTD 2014 YTD 2015 YTD _ Revenue YTD 6A 2. Events Number of Rentals 2013 YTD 2014 YTD 2015 YTD Meeting Room Res Meeting Room Non -Res • Event Resident ■ Event Non -Resident 3. Park Rentals Park Rentals LQ 30 21 s 7 16 20 S 18 I -- 2013 YTD 2014 YTD 2015 YTD Lj City Hall Groveland Hillview Lakeside � Random Silver View ■ Lambert M. 4. Gym Number of Rentals YTD 105 2013 YTD 2014 YTD 2015 YTD Number of Rentals YTD 5. Other a. Fall Festival i. 350+ people ii. Community Partners b. Cookies with Santa i. December 5th ii. Live music, great fun Item No. 6113 M E M O R A N D U M To: Parks & Recreation & Forestry Commissioners From: Don Peterson — Public Works Supervisor IKE Date: November 19, 2015 RE: Public Works Staff Report The following is a synopsis of recent activities and events of the Public Works Department. Maintenance Park maintenance staff continued to fall work projects with warmer weather more work was accomplished, aerated grounds and fertilized, winterize buildings, remove leaves from around back stops and fence lines. Trimmed trees around the parking lot Silver View Park. Extra wood chips at Groveland playground were moved to Silver View playground. Checked the hockey nets for Lambert and Hillview parks. Working the Community Center Building moving the ice making machine and coffee maker. Forestry Staff has been working with the residents and the contractors to remove a number of diseased trees throughout the city. Staff will be inspecting properties the first part of December to insure compliance with the City ordinance. Projects The following projects are planned this year. Updates from previous meetings are shown in red. Silver View Park . Relocate Disc Golf Course: A new 9 -hole course is proposed to be constructed in the NW corner of the park. Involves clearing trees, installing new tees and targets, and removing existing course items and restoration. 2014 Budget: $25,000 (Park Dedication Fund) — includes $2,000 BBC contribution for improving disc golf tees (Mar. 2011). Public Works Staff is continuing to look for a new course designer. No Change . Reconstruct Trailways: Involves reconstruction of the asphalt trails with an engineering pavement section and grading/drainage corrections. Will require professional engineering services and obtaining permanent trailway easements from Scottland Green apartments. 2015 Budget: $150,000 (Spec. Projects Fund). City Council approved a contract with Bolton and Menk Engineering Services to design and prepare bidding documents for Silver View Trial Rehabilitation. Staff had a meeting with Bolton and Menk on Wednesday December 17, 2015 to start the project. Bolton and Menk will start to survey the trail and start putting designs together. Survey in completed and contractor is working on plans. Staff met with Bolton and Menk, at this meeting staff was informed the 2015 budgeted amount of $150,000 would fund the re -construction cost. Staff brought this to the City Council; staff was directed to continue with getting engineers estimates and bring the cost back the Council with a few options. At the Council meeting on March 23, 2015 Council authorized staff to continue to move forward with this project, engineers estimate for the re -constructing the trial is $313,000. With a total cost including engineering fees $452,116.09. Funds will be taken from the special projects funds budget 480-4180-7050. Staff continues to work with Bolton and Menk moving this project forward, meeting with landowners, making final trail designs, securing permits. The City Council approved moving forward at the May 25`h Council Meeting. This project has been postponed until 2016. . Irrigation Improvements: Expand irrigation system to cover various locations including around shelter and new playground. 2014 Budget: $10,000 (PDF). The main irrigation underground control vault will also be placed with an above ground control. 2014 Budget: $5,000 (General Fund). Obtaining quotes from contractor's project pushed out to 2016. Public Works Staff Report • Random Park Replace Interior Furniture: Replace tables and chairs with new. 2014 Budget: $3,000 (PDF) —which is funded entirely by BBC contributions (Nov. 2013). Staff purchased chairs and is looking at cost of new tables as well as painting the interior of the building. Staff would like Park & Recreation & Forestry Commission to consider a remodel of the interior of Random Park Building to be discussed at the November meeting. City Hall Campus • Irrigation & Landscaping Improvements: The front of City Hall is planned to have new landscaping features installed and irrigation system expanded to cover dead spots and the portion of the park between City Hall and County Highway 10 (volley ball area). 2014 Budget: $25,000 (Spec. Projects Fund). Met with landscape architects in July to develop scope of work. No further action at this time. Groveland Park • Tennis/Basketball Court Rehabilitation (Design): Involves evaluation, design, and bidding documents for option selected, to be constructed in 2015. 2014 Budget: $15,000 (PDF). Evaluating scope of work and developing better cost estimates. Continued discussion tonight items 7A. Trails/Sidewalk • Groveland Road (County Road 10 to County Road J) The City Council approved street project and road design for Groveland Road; this will include an 8' parking area on the West Side of the Street, a 5'5" dedicated bike lane on the East Side with a 6' sidewalk on the Eastside of the street just behind the curb. • City Council approved awarding contact to Bolton and Menk for design and construction of Trail segments #6 and #11. Tail design to be completed in 2015 with construction occurring in 2016. Staff had kick off meeting with engineering firm July 16, 2015. Bolton and Menk continues to work on design of new trails, work to be done in 2016. Community Center • ESP program: Financing has been approved and paper work in the process of being reviewed and signed, the entire project will be completed by the end of August 2015. Staff is continuing to receive quotes for the remodel project for the Community Center Offices and Prep -Kitchen. ESP project to start early August and through October. Upgrades to LED fixtures has started, RTUs have been installed, controls and BAS (building automation system) is being upgraded. Solar Panels installation to start the beginning of November. The remodel of the offices and new prep -kitchen well under way, should be completed by the first week in November. Greenfield Park . RCWD ARJD#1 Project: Rice Creek Watershed District is planning the re -profiling and repair of Anoka - Ramsey Judicial Ditch No. 1 which runs through Greenfield Park. Also included is Branch No. 5 which is located behind the baseball outfield and crosses below the parking lot entrance. Staff will be meeting with RCWSD to inquire the status of this work. Staff did meet and inquired about the project, no further information at this time. . MCES Sewer Interceptor Project: Metropolitan Council Environmental Services is planningto improve a large diameter sewer pipe at the northwest corner of Quincy and Hillview. MCES is finalizing construction plans and have been reviewed by engineering division, comments returned to MCES. MCES still planning on a 2015 project. Some trees have been tagged in order to be transplanted in other City Parks. Project still scheduled to start later this spring. Project to start later this year. 2/2 MEMORANDUM ITEM NO. 07D TO: PARKS, RECREATION AND FORESTRY COMMISSION FROM: BRIAN ERICKSON — DIRECTOR OF PUBLIC WORKS MODS VIEW DATE: NOVEMBER 19, 2015 --- RE: 2016 STREET PROJECT AREA I — SIDEWALK ALIGNMENT ON HILLVIEW ROAD AND JACKSON DRIVE At the October15, 2015 Parks, Recreation and Forestry Commission meeting, Engineering staff reviewed the proposed work to be performed in the 2016 Street and Utility Improvement Program — Area I. As part of that review, the Commission was asked to provide input regarding sidewalk alignment on Hillview Road and Jackson Drive. Since that timeframe staff has reviewed this information with the Street and Utility Committee. At the Committee's November 16, 2015 meeting, they recommended that a 6 -foot wide sidewalk be constructed on the east side of Jackson Street. This sidewalk would extend from Hillview Road to County Road I. The sidewalk would connect to a the east -west sidewalk along County Road I and a sidewalk along Jackson Street north of Hillview as well as a 6 -foot wide sidewalk extending along the north side of Hillview from Jackson Drive to Quincy Street. It should be noted that Jackson Drive will be reconstructed to meet the City's standard street design of 28 feet wide from face of curb to face of curb. The following list shows the planned improvements to be made as part of the Area I project: 1. Jackson Drive between Lois Drive and Hillview Road is to be reconstructed at 35.5 feet in width and have a 6 -foot wide sidewalk on the east side, a 5.5 -foot wide shoulder on the east side and an 8 -foot wide parking lane on the west side. No parking will be allowed on the east side of the street. This section does meet MSA requirements. 2. Jackson Drive between Hillview Road and County Road I is to be reconstructed to 28 feet in width and have a 6 -foot wide sidewalk on the east side. There will be no parking restrictions. 3. Hillview Road between Jackson Drive and Quincy Street is to be reconstructed at 35.5 feet in width and have a 6 -foot wide sidewalk on the north side, a 5.5 -foot wide shoulder on the north side and an 8 -foot wide parking lane on the south side. No parking will be allowed on the north side of the street. This section does meet MSA requirements. 4. Hillview Road between Quincy Street and the 1-35W Service Road is to be reconstructed to 28 feet in width and have a 6 -foot wide sidewalk on the north side between Quincy Street (southern leg) and Quincy Street (northern leg). There will be no parking restrictions. 5. Quincy Street between northern dead end and Hillview Road is to be reconstructed to 28 feet in width and have a 6 -foot wide sidewalk on the east side between Hillview Road and Rustad Lane. There will be no parking restrictions. 6. Quincy Street between Hillview Road and County Road I is to be reconstructed at 35.5 feet in width and have a 6 -foot wide sidewalk on the east side, a 5.5 -foot wide shoulder on the west side and an 8 -foot wide parking lane on the east side. No parking will be allowed on the west side of the street. This section does meet MSA requirements. City Council will be asked on November 23, 2015 to approve the list of improvements to the non- standard streets as shown above. Attachments: 1. Location Plan of Area 1 2. Trailway and Sidewalk Map from Comprehensive Plan 3. 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MOUNDS VIEW P U B L I G W O R K S March 2013 a2•Z%2otQ- FIGURE B Concrete Curb ?� and Gutter Bituminous Roadway Sidewalk k,'` Right -of -Way is Right -of -Way ! a Existing Conditions Roadway Width = 41' Parking Allowed on Both Sides Proposed Conditions Roadway Width = 35.5' Sidewalk Width = 6' (North &East Side) Widen Overall Width 0.5' Parking Allowed on South & West Side (8' Minimum Width) Parking Not Allowed on North & East Side Dimensions Match Hillview Road In Area F (Long Lake Road to Lois Drive) Mo"s Ym 8' u' ii' S 5 - 6' — Parking Driving Lane Driving Lane Shoulder Sidewalk 35.5' Roadway Width R/W 66' 5/6 Concrete Curb and Gutter Right -of -Way Bituminous Roadway 6/6 2016 PROPOSED MEETING SCHEDULE MOLIND7MIEW PARKS & REC. & FORESTRY COMMISSION .- ..- 6 8A Su Su M LEGEND: W Th F Sa 1 2 3 4 5 1 2 3 4 5 6 7 8 9 0REGULAR 11 MEETING 13 14 0 City Council Meting 19' 20 21 OTHER CITY EVENT ''N- 23' 24 Su - M • Tu . 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D- - .- Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 © 2008 Vertex42.com Meeting one week early 1/10/2015 13:50 FAX USDAFORESTSERVICE 0001/001 MOUNDS ViL • City of Mounds View C (J�(� Q/ 2401 County Highway 10Q Mounds View, MN 55112 763-717-4000 / Application for Advisory Commissions and Committees Group(s) applied for: Full Name (Please Print): cS�y-L /`'q �d V a c r Address: ayol A�0111uao,4 Years at this address: Years you have lived in Mounds View: l _ E-mail Address: /�c4V1 cA Exoerience and Qualifications Skills and Interests: ,Z � v� of BS � � "�-' ��� ��`��,G►�. Employment, Occupation or Other Relevant Experience: & dlu I d _ a, !� , )[:�ves;�- 51 r -v; ?.—_ M 2 rV rS . n SSS oy1 Memberships, Accomplishments or Other QuZifcations: Please state your reason for wanting to serve with this group: tic lQGo,- �'►/�' e.S�f Ne Our�,�o �i� /du�+dS ��u� Signature: Date:6 (Your response to any of the above inquiries may be continued on the back of this form and you may attach other information that you would like the City Council to consider.) The City of Mounds view is committed to the policy that all parsons shall have access to its programs, facilities and employment without regard for race, ethniclty, sex, age or physical abilifies. Received Time Nov,10. 2015 1:47PM No.2546 ti.ay.10. 2015_11:28AM -cel Eier,v EcIra Consf,tic-inn MOUND VIEW City of Mounds View 2401 County Highway 10 Mounds View, MN 56112 763-717-4000 1a.682t 1 APPlication for Advisory Commissions and Committees Group(s) applied for: dull Name (Please Print): _ ,�... Work phone: 411 � �6 ? z `�'� Address: v,5- t j LA Years at this address: 0 E-mail Address: no Phone: Years you have lived in Mounds View: 5' _ Ex erience and Qualifications Skills and interests: 7 t Employment, Occupation or Other 1Relevant Experience: 'A004 Ql Ffi to, o'? +9� 1�t�+ tk r+�[ eo-. C'4 Atli C% �. J +g li re u fivt Crecvs Memberships, Accomplishments or Other Qualifications: )r_ Y114 ?y(15 6&0.'4M eM6.' vlz5 in P, r-. Please state your reason for wanting to serve with this group: Signature:-'' Date: (Your response to any of the above inquiries may be continued on the back of this form and you may attach other information that you would like the City Council to consider.) The City of Mounds V &w is committed to the policy that all perso»s shaff have access to Its programa, facilities and employment without mgard for rsce, efhniciiy, sex, age or physical abilities. . it[:IDS VIEW City of Mounds View 2401 County Highway 10 Mounds View, MN 55112 763-717-4000 Application for Advisory Commissions and Committees Group(s) applied for: _Park, Recreation and Forestry Commission Full Name (Please Print): John Kroeger H:763-780-8638 Work Phone: 763-494-2605 Work/Cell Phone: 0:612-834-7623 Address: 8280 Pleasant View Drive Years at this address: 30 Years you have lived in Mounds View: 30 E-mail Address: ljkroeger@comcast.net Experience and Qualifications Skills and Interests: 1 understand the needs of the active users of the parks and trailways. I have coached youth recreational T -Sall, coach -pitch baseball, and recreational/competitive soccer teams in the Mounds View area. I enjoy biking and have played competitive adult soccer. Employment, Occupation or Other Relevant Experience: Employed by a major medical device company as an engineer, manager and project manager in Operations and R&D, with over 30 years of engineering, project management and technical team leader experience. Previous parent and leader with local Boy Scout Pack and Troop. Memberships, Accomplishments or Other Qualifications: MV Parks, Recreation and Forestry commissioner, Vice -Chair and Chair over 14 years. Dirsctor on recreational lake property owner association. Please state your reason for wanting to serve with this group: To improve Mounds View's Parks, Recreation and Foresby opportunities and amenities by continued application of my sports, coaching, project management and leadership experience along with my knowledge of th community and athletic facility needs. !' signature:�... .. ..-�----�c.�------- Date: 10kdV'l�5' (Your response to any of the above inqulfies may be continued on the back of this form and you may attach other information that you would like the City Council to consider.) The City of Mounds View is committed to the policy that all persons shall have access to its programs, facilities and employment without regard far race, ethnicity, sex, age or physical abilities. City of Mounds View 2401 County Highway 10 Mounds View, MN 55112 763-717-4000 AR„ai�,kation for Advisory Commissions and Committees Group(s) applied for: P fro 1-V Full Name (Please Print): Work Phone:-1�Q 9 � v Work/Cell Phone; Address: U 3 -5 S N%as4mL v�- Years at this address: q. Years you have lived in Mounds View: I 7' 5— E -mail Address: k�.e, s Y1i • ccr EXQeriience and Quailfigati_ ons Skills and interests: its : 'asf su io �����R , 615 �'e, r/� ,1� � r.. ,,•(,e�i�cMFm�t�c..�.� � 1+;� f alk 4 t�+a c i, (X . Employment, Occupation or Other Relevant -Experience: Pr ct j �,�.,� Memberships, 'Accomplishments or Other Qualifications: iy"t to'vcvsi� � 20f3 �pIS Please stat our reason for wai to serve with this group:, num i�ut,�4tcc '?yV '44 (off la Signature: - --- Date: 0 t, 1 (Your response to any of the above inquiries may be continued on the back of this form and you may attach other information that you would like the City Council to consider.) The City of Mounds view is commuted to the policy that all persons Shall have aOOS$ to its programs, fadI les and employment without regard for race, ethnialty, sex, age or physical abilities•