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Home My WebLink AboutAgenda Packets - 2023/01/03SPECIAL CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Tuesday, January 3, 2023 6:30 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. OATH OF OFFICE: Mayor Hull, Council Members Gunn and Lindstrom 4. ROLL CALL: Hull, Meehlhause, Cermak, Gunn, Lindstrom 5. COUNCIL BUSINESS A. Resolution 9681 Selection of the Acting Mayor, Treasurer and Official Newspaper and Depositories for 2023 B. Resolution 9684 Appointing City Council Members and City Staff as Representatives for City Commissions and Other Organizations for 2023 6. NEXT COUNCIL WORK SESSION: Immediately Following This Meeting NEXT COUNCIL MEETING: January 9, 2023 at 6:30 p.m. 7. ADJOURNMENT THIS PAGE LEFT BLANK INTENTIONALLY Item No: 05A MOU-NDS MEW Meeting Date: Januarys : QB Type of Business: CB City Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Resolution 9681, Approving Acting Mayor, Treasurer, City's Official Newspaper and Official Depositories for 2023 Introduction: Minnesota state law requires the City Council to select an Acting Mayor from its existing Council Members on an annual basis. In 2022, the Acting Mayor was Council Member Hull who has now been elected Mayor. State law also requires the City Council to annually select an official depository for City funds and designate a legal newspaper of general circulation in the City as its official newspaper. In addition, the Mounds View City Charter, Section 6.04, requires the City Council to appoint a City Treasurer each year. Discussion: The Twin Cities Pioneer Press, The Life, and the Shoreview Press have each submitted proposals to be the City's official newspaper for 2023 (proposal letters attached). The Council selected the Shoreview Press as the City's primary newspaper for 2022. Twin Cities Pioneer $6.86 per Deadline to submit a standard text notice is 12pm the day prior Press column inch to the day of publication. Friday at 12 am is the deadline to ($.049 per line submit a notice running on Saturday, Sunday or Monday. If the and there are 14 notice includes a chart, graph, map, financial report or any lines per column special formatting, the deadline is 12pm two days prior to the inch) publication day, and Thursday at 12pm for a Saturday, Sunday, or Monday publish date. ECM, Inc. (The Life, $7.50 per Deadline is 10am Tuesday for the following Friday's weekly previously the Sun- column inch publication. Focus) (320 characters per inch, 9 lines per inch) Press Publications $7.05 per Deadline is every other Wednesday by 5pm for following (Shoreview Press) column inch Tuesday's bi-weekly publication. (300 character per inch, 9 lines per inch) The Mounds View Vision A Thriving Desirable Community Item 05A January 3, 2022 Page 2 There is an increase for publication in the Twin Cities Pioneer Press from $6.58 to $6.86 per column inches and for the Shoreview Press from $6.54 to $7.05 per column inch. There is an increase from last year from $7.00 to $7.50 per column inch for publication in The Life. The Council has traditionally selected the Pioneer Press as the City's secondary newspaper. The attached resolution also appoints the treasurer consistent with Section 6.04 of the City Charter, and lists the city job positions authorized to conduct banking and investment business on behalf of the City. Staff recommends no changes for 2023. In addition, staff also recommends the City's official depositories remain the same for 2023. (See attached resolution). Recommendation: Designate the City's Acting Mayor, Official Newspapers, Official Depositories, Treasurer and Deputy Treasurer by adopting Resolution 9681. Respectfully submitted, Nyle Zikmund RESOLUTION NO. 9681 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING THE OFFICIAL NEWSPAPER, ACTING MAYOR, OFFICIAL DEPOSITORY AND TREASURER FOR THE CITY OF MOUNDS VIEW FOR THE YEAR 2023 WHEREAS, Minnesota state law requires that City Councils annually elect an Acting Mayor from among City Council Members; and WHEREAS, Minnesota state law requires that City Councils annually select an official depository for City funds; and WHEREAS, Chapter 6, Section 6.04 of the City Charter states the City Council shall appoint a City Treasurer whose duties shall be as specified by State Law. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View does hereby appoint the following: Acting Mayor Councilmember (appoint) Official City Primary: (appoint) Newspaper Secondary: (appoint) Primary American National Bank (Western Bank) for checking accounts, Depository savings accounts and investments Secondary Minnesota Municipal Money Market Fund, PMA-4M Fund, Depositories Wells Fargo Advisors, LLC, RBC Dain Rauscher, Inc., Morgan Stanley/Smith Barney, LLC, U.S. Bank Systems Investment Services; Wells Fargo Bank N.A.; US Bank Corporate Trust Services; Federal Reserve Bank of Minneapolis; US Bank N.A. BE IT FURTHER RESOLVED that the City Administrator, the Treasurer, or the Deputy Treasurer are authorized to conduct banking and investment business on behalf of the City and the persons appointed to these positions are the following: Nyle Zikmund, City Administrator Mark Beer, Treasurer Agnes Quasabart, Deputy Treasurer Adopted this 3rd day of January, 2022. Carol A. Mueller, Mayor ATTEST: Nyle Zikmund, City Administrator (SEAL) The Mounds View Vision A Thriving Desirable Community Tw 1 n C 1 fli eco sm PIONEER PRESS 10 River Park Plaza • Suite 700 • St. Paul, MN 55107 Barb Benesch City of Mounds View Barb, Thank you for the opportunity to bid on the public notice publications for City of Mounds View. The Saint Paul Pioneer Press is a Daily Newspaper located in Saint Paul, MN, primarily serving Ramsey, Dakota, Washington, and Anoka counties and Western Wisconsin. Our Legal Publication rates for all notices for 2023 are as follows: $6.86 per column inch per publication *(this = $0.49 per line, there are 14 lines per column inch) Our circulation number below is for Sunday Full Run, however you can publish a notice any day of the week. Full Run — 148,697 *All notices will be published full run. Deadline to submit a standard text notice is 12pm the day prior to the day you'd like your notice to run. Friday at 12pm is the deadline to submit a notice running on Saturday, Sunday, or Monday. If your notice includes a chart, graph, map, or any special formatting, the deadline is 12pm two days prior to the publication day, and Thursday at 12pm for a Saturday, Sunday, or Monday publish date. All legal notices should be emailed to legals&pioneerpress.com after doing so, you'll be sent an email confirming receipt of your information and you'll be contacted shortly. You will be emailed a proof (which includes the cost). An affidavit will be emailed after the notice publishes. Thank you for considering the Saint Paul Pioneer Press as the official legal newspaper for City of Mounds View. Please let me know if you have any questions, we look forward to partnering with you. Thank you, Emily Kunz and True Lee — Advertising ekuriggpioneerpress.com; tlee&pioneerpress.com Always delivering the best local news. All Ways. 0000 Affirmative Action, Equal Opportunity Employer. The Life 4095 Coon Rapids Blvd., Coon Rapids, MN 55433 December 5, 2022 City of Mounds View 2401 Mounds View Boulevard Mounds View, MN 55112 Dear City Council Members, U 'j • EASTCENTRAL MINNESOTA Per your request, please accept the following bid from The Life for legal newspaper designation for the City of Mounds View. This newspaper is qualified by the State of Minnesota as a legal publication under Minnesota Statutes Section 331 A.02, Subd. 1 and is registered as a legal publication in Ramsey and Anoka Counties. The following rate structure for legal notices is effective January 1, 2023: Per Column Inch Rate: $7.50 total per column inch Lines per inch: 9 A notarized affidavit will be provided for each notice published. A $20 charge will be assessed on legal notices that require typing. All published legal notices are posted on abcnewspapers.com website at no additional charge. The Life is published weekly on Fridays. The deadline is 10:00 a.m. on Tuesday for publication the following Friday, early deadlines will apply during holiday weeks. Please email all legal notices to Publicnotice@apgecm.com. Thank you for considering The Life as the official newspaper for the City of Mounds View. We appreciate the opportunity to serve the needs of your community. Sincerely, J` Tonya 0&ck Legal Notice Department Manager ECM Publishers, Inc. /Adams Publishing Group Publications 4779 Bloom Ave., White Bear Lake, MN 55110 • Phone: (651) 407-1200 • Fax: (651) 429-1242 December 1, 2022 Nyle Zikmund City Administrator City of Mounds View 2401 County Road 10 Mounds View, MN 55112 Dear Nyle: The Shoreview Press wishes to be considered as your official newspaper for 2023. We have great news. According to a 2021 Minnesota Market Study conducted by Coda Ventures, 86% of Minnesotan adults read newspapers (print and online) and of that, 78% are under the age of 65. This is a powerful testament to newspaper readership in print and online. We meet all the legal publication requirements under state statutes. Our circulation is audited by Verified Audit Circulation, an independent firm. We prefer submittal of legal notices by mail, fax at (651) 429-1242, or e-mail your notices to le&als@Dresspubs.com - clearly labeling them as "Legal Notices." There will be an increase in the rate for your legal notices this year due to extreme pressures with material and labor costs. We are asking for $7.05 per column inch, in 7 point type at 9 lines per inch. The Shoreview Press is an every -other -week newspaper. Our deadline for legal notices for the Shoreview Press is every other Wednesday by 5:00 p.m. for the following Tuesday's publication. We will do our best to accommodate a notice that would be submitted after deadline if we are advised by email and a phone call by the deadline. If we are not chosen, please consider us as a second publication as part of the city's ongoing efforts to inform residents. We look forward to the opportunity to serve you. We welcome any questions or concerns you may have. Sincerely, Lisa Graber Legal Notice Coordinator LG:mp Misc: Mounds View 2023.doc Your Best Source For Community Information www.presspubs.com White Bear Press • Vadnais Heights Press • Quad Community Press • Shoreview Press - The Citizen • The Lowdown • North Oaks News ppinfo@presspubs.com news@presspubs.com circ@presspubs.com marketing@presspubs.com artmanager@presspubs.com MOUNDS VIEW Item No: 05B Meeting Date: January 3, 2023 Type of Business: CB Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Resolution 9684, Appointing City Council Members and Staff as Representatives for City Commissions and Other Organizations for 2023 Introduction: The City Council annually reviews the various Council and Staff appointments to City commissions and other organizations. Below are the 2022 Council and Staff appointments for your reference. Ramsey County League of Local Government Mayor Mueller City Administrator Zikmund League of Minnesota Cities Mayor Mueller City Administrator Zikmund Council Member Hull, Alternate North Metro Mayors Association Mayor Mueller City Administrator Zikmund Council Member Cermak, Alternate Mounds View Business Council Council Member Meehlhause City Administrator Zikmund Assistant City Administrator Beeman Dever meet Review Comm ittee Council Member Hull Council Member Bergeron, NSCCINSAC Commission Council Member Bergeron Finance Director Beer, Alternate Northeast Mouth and Family Services Council Member Meehlhause Council Member Cermak. Alternate Human Resources Committee Council Member Dull Council Member Meehlhause City Administrator Zikmund Human Resources Coordinator Ewald Minnesota Metro North Tourism Council Member Meehlhause Assistant City Administrator Beeman City Administrator Zikmund Metro Cttles Council Member Bergeron Mayor Mueller, Alternate Anoka County Fire Protection Board Council Member Cermak Council Membef Meehlhause, Alternate Council Representative to Commissions and Committees Council Member Meehlhause Council Member Bergeron, Alternate Item 05B January 3, 2023 Page 2 In addition to the commissions and other organizations noted for 2022, three more have been added for 2023; Festival in the Park, Police Foundation and Tribute Park Committee. Attached is proposed Resolution 9984 showing the 2023 commission and organizations that require Council/Staff representation. Appointments are needed from the Council for the items highlighted in yellow. Recommendation: Please make the appointments as necessary and approve attached Resolution 9522. Nyle Zikmund RESOLUTION NO. 9684 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING CITY COUNCIL MEMBERS AND CITY STAFF AS REPRESENTATIVES FOR CITY COMMITTEES AND OTHER ORGANIZATIONS FOR 2023 WHEREAS, members of the City Council act as representatives to City Committees and other organizations; and WHEREAS, the following representatives of the City have been named to act as representatives to the City Committees and other organizations for the year 2023: Ramsev Countv Leaaue of Local Government Mayor Hull City Administrator Zikmund League of Minnesota Cities Mayor Hull City Administrator Zikmund Council Member , Alternate North Metro Mayors Association Mayor Hull City Administrator Zikmund Council Member , Alternate Northeast Youth and Familv Services Council Member Council Member Alternate Human Resources Committee Council Member Council Member City Administrator Zikmund Human Resource Director Ewald Minnesota Metro North Tourism Council Member Assistant City Administrator Beeman City Administrator Zikmund Mounds View Business Council Metro Cities Council Member Mayor Hull City Administrator Zikmund City Administrator Zikmund Assistant City Administrator Beeman Development Review Committee Council Member Council Member NSCC/NSAC Commission Council Member Finance Director Beer, Alternate Festival in the Park Anoka County Fire Protection Board Council Member Council Member Alternate Council Representative to Commissions and Committees Council Member Council Member , Alternate Police Foundation Council Member Council Member Tribute Park Committee Council Member Resolution No. 9684 Page Two NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the aforementioned appointments are hereby approved. Adopted this 3rd day of January, 2023. Al Hull, Mayor ATTEST: (SEAL) Nyle Zikmund, City Administrator