HomeMy WebLinkAbout2022-02-02 PC Packet
PLANNING COMMISSION
REGULAR MEETING AGENDA
February 2, 2022 – 6:30 P.M.
VIRTUAL MEETING
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1. Call to Order
2. Roll Call
3. Special Order of Business
A. Oath of Office Commissioner French
4. Citizens Requests and Comments Relating to Planning and Zoning Issues Not
Already on the Agenda. (Before speaking, please give your full name and address for
the record.)
5. Planning Cases
A. PUBLIC HEARING; Resolution 1145-22, Variance for an Accessory Building to
Exceed 18’ in Height; 7975 Long Lake Road
Resolution 1146-22; Recommending Approval of a Conditional Use Permit for an
Accessory Building Exceeding 952 sq ft; 7975 Long Lake Road
6. Reports
A. Upcoming Planning Cases & Activity
B. Staff Updates
C. Council Updates
D. Planning Commissioner Reports
7. Other Planning Activity
A. Annual Review of Planning Commission Bylaws
8. Approval of Minutes: January 19, 2022
9. Next Planning Commission Meetings:
A. Wednesday, February 16, 2022; Wednesday, March 2, 2022
10. Adjournment
PLANNING COMMISSION
Oath of Office
I, Jason French, do solemnly swear, to support the Constitution of the
United States, and of this state, and to discharge faithfully the duties, devolving
upon me as a member of the Planning Commission of the City of Mounds View,
to the best of my judgment and ability.
Sworn before me this 19th day of January, 2022.
_______________________________
Jason French
(SEAL)
_______________________________
Jon Sevald
Community Development Director
The Mounds View Vision
A Thriving Desirable Community
Item No: 05A
Meeting Date: Feb 2, 2022
Type of Business Planning Case
Planning Case CU2021-003
City of Mounds View Staff Report
To: Planning Commission
From: Jon Sevald, Community Development Director
Item Title/Subject: Resolution 1145-22; Recommending Approval of a
Conditional Use Permit for an Accessory Building Exceeding
952 sq ft; 7975 Long Lake Road
PUBLIC HEARING; Resolution 1146-22, Approving a
Variance for an Accessory Building to Exceed 18’ in Height,
and 35’ in width; 7975 Long Lake Road.
Introduction:
LaShawn Albert-Hart and Gary Albert are requesting a Conditional Use Permit and
Variance to build a large and tall three-car garage.
Discussion:
The planned detached garage will be 36’ X 28’ (1,008 sq ft), and 24’ in height, from
grade to roof peak.
Within the R-1 district, a Conditional Use Permit (CUP) is required for garages to
exceed 952 sq ft.1 Over-sized garages must be uniformed in appearance to the house,
and a maximum of 35’ wide. Each property may have up to three accessory buildings,
totaling 1,800 sq ft. There is an existing 120’ sq ft shed. A detached garage was
removed in preparation for the proposed garage.
The applicant’s home was constructed in 1941, and a two-story addition in 2003, with a
12:12 roof pitch. The proposed garage has a 10:12 roof pitch to make it “uniform in
appearance” to the house.
Analysis:
Conditional Use Permit
A CUP may be approved after the Planning Commission has considered possible
adverse effects, and has made Findings of Facts in support of the CUP.2 Details are
included in Resolution 1145-22. In summary, the Commission must consider the
Comprehensive Plan, the location, effect on property values, surrounding character, and
the need for the garage.
1 Mounds View City Code §160.088(E) (Accessory building exceeding 952 square feet)
2 Mounds View City Code §§160.450(E) and (G)
Item 05A
Page 2 of 7
The Mounds View Vision
A Thriving Desirable Community
Oversized garages are not addressed in the Comprehensive Plan. The addition of a
garage is an investment in the property, which should have a positive effect on
surrounding property values. Currently, the property does not have a garage, whereas
most neighboring homes do. Neighboring homes were built in 1941 (east side of
street), and in the 1950’s & 1960’s (west side of street). Most garages are detached,
and one or two car’s in size. 8011 Long Lake Road has a 924 sq ft detached garage
(two houses north). 7980 Woodlawn Dr (house behind) had an 850 sq ft attached
garage. The applicant’s garage will be the largest on the block, but not entirely out of
character when considering the size of the house (e.g. tall house).
Variance
A Variance may be approved if the request meets seven criteria 3, which are detailed in
Resolution 1146-22. Commonly, the more difficult criteria to meet is #4;
Unique circumstances apply to the property which do not apply to other
properties in the same zone or vicinity and result from lot size or shape,
topography or other circumstances over which the owner of the property since
the enactment of this chapter has had no control. The unique circumstances do
not result from the actions of the applicant.
The unique circumstance is the City Code’s requirement that an oversized garage be
unique in appearance to the house. The 28’ garage depth is more than typical (e.g. 22’
– 24’ depth). However, it is Staff’s opinion that the proposed garage is reasonable.
An alternative would be to reduce the garage depth, resulting in reducing the garage
height while maintaining a 10:12 or 12:12 roof pitch, or to construct the garage two cars
wide, and two cars deep. Either option may still result in a garage taller than 18’, but
less than 24’.
Strategic Plan Strategy/Goal:
Continue BR&E program, maximize utilization of development space and current list of
available sites, encourage land owners to maintain their properties, & consider
residential redevelopment.
Financial Impact:
N/A
Recommendation:
Staff recommends approval. CUP’s for oversized garages are not unusual. In 2021, a
CUP was approved for a 28’ X 44’ garage (1,232 sq ft) on Lambert Avenue. In 2020, a
CUP was approved for a 26’ X 46’ garage (1,196 sq ft) on County Road H2.
3 Mounds View City Code §160.466(B) (Criteria for Granting Variances)
Item 05A
Page 3 of 7
The Mounds View Vision
A Thriving Desirable Community
Respectfully,
Jon Sevald, AICP
Community Development Director
ATTACHED
Applicant’s Narrative, January 4, 2022
Site Plan
Site Photo
Resolution 1145-22, CUP
Resolution 1146-22, Variance
Application Application Complete 60-Days 120-Days
Dec 7, 2021 (CUP) Dec 14, 2022 Feb 14, 2022 4 Apr 14, 2022
Jan 6, 2022 (Variance) Jan 6, 2022 Mar 4, 2022 May 6, 2022
4 The 60-Day Review has been extended to 120-Days, per MN Statute §15.99, Subd 3(f), to allow for a coordinated
review of the CUP and Variance. Notice was provided to the applicant on December 21, 2021.
Item 05A
Page 4 of 7
The Mounds View Vision
A Thriving Desirable Community
Applicant’s Narrative
Item 05A
Page 5 of 7
The Mounds View Vision
A Thriving Desirable Community
Site Plan
Item 05A
Page 6 of 7
The Mounds View Vision
A Thriving Desirable Community
Aerial Photo
Item 05A
Page 7 of 7
The Mounds View Vision
A Thriving Desirable Community
Site Photos
7975 Long Lake Road (photo Dec 13, 2021)
7975 Long Lake Road. Planned detached garage to be located at end of driveway, in front of parked cars (photo Dec 13, 2021).
MOUNDS VIEW PLANNING COMMISSION
RESOLUTION NO. 1145-22
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RECOMMENDING APPROVAL OF A CONDITIONAL USE PERMIT
TO ALLOW AN ACCESSORY BUILDING EXCEEDING 952 SQUARE FEET IN AREA,
LOCATED AT 7975 LONG LAKE ROAD
(PLANNING CASE CU2021-003)
WHEREAS, the applicants; LaShawn Albert-Hart, and Gary Albert plan to build a 28’ X
36’ (1,008 sq ft) detached garage on property located at 7975 Long Lake Road, legally described
as:
PID: 05-30-23-32-0011
Lot 7 of Woodlawn Terrace
WHEREAS, Mounds View City Code §160.088(E) states that no accessory building in
an R-1 District shall exceed 952 sq ft in area, except by Conditional Use Permit; and,
WHEREAS, the property is zoned R-1 Single-Family Residential, and guided Single-
Family Detached in the 2040 Comprehensive Plan. The proposed garage is subject to approval
of a Conditional Use Permit; and,
WHEREAS, the Mounds View Planning Commission has reviewed the Staff Report,
submitted plans, and has compared the request to City Code §160.452(B) (Criteria for Granting
Conditional Use Permits), and in consideration of public testimony, makes the following
Findings of Fact (italics):
1. The use will not create an excessive burden on existing parks, schools, streets and other
public facilities and utilities which serve or are proposed to serve the area;
Finding: The use will not increase the burden on public facilities.
2. The use will be sufficiently compatible or separated by distance or screening from
adjacent residentially zoned or used land so that existing homes will not be depreciated in
value and there will be no deterrence to development of vacant land;
Finding: The property is residentially zoned, and should have no negative impact to
property values.
Resolution 1145-22
Page 2 of 3
3. The structure and site shall have an appearance that will not have an adverse effect upon
adjacent residential properties;
Finding: The detached garage will have a 10:12 roof pitch, similar to the home’s
12:12 roof pitch. The garage should have no adverse effect upon adjacent
properties.
4. The use, in the opinion of the City Council, is reasonably related to the overall needs of
the city and to the existing land use;
Finding: The need for the garage has been demonstrated by the applicant.
5. The use is consistent with the purposes of this chapter and the purposes of the zoning
district in which the applicant intends to locate the proposed use;
Finding: The oversized garage is permitted with a Conditional Use Permit. The
CUP allows for the City to require conditions, limiting the impact the use
may have on the character of the neighborhood.
6. The use is not in conflict with the Comprehensive Plan of the city;
Finding: The use is not addressed within the Comprehensive Plan.
7. The use will not cause traffic hazards or congestion; and
Finding: The use will have no additional traffic impact.
8. Adequate utilities, access roads, drainage and necessary facilities have been or will be
provided.
Finding: Pubic infrastructure is adequate for the proposed garage.
WHEARAS, the City Council will hold a Public Hearing on Monday, February 14,
2022. A Public Hearing notice was published in the Shoreview Press on January 18, 2022, and
mailed to property owners within 350’ of the subject property; and,
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View Planning
Commission recommends approval of a Conditional Use Permit for an Accessory Building
exceeding 952 sq ft in area, subject to the following conditions:
1. The applicant shall apply for a Building Permit to construct the Accessory Building
within one year of the date of approval of the Conditional Use Permit, or this approval
shall become void, consistent with Mounds View City Code §160.452(F) (Lapse of
conditional use permit by non-use).
Resolution 1145-22
Page 3 of 3
2. The applicant shall build the Accessory Building consistent with plans reviewed by the
Planning & Zoning Commission at its February 2, 2022 meeting, and City Council at its
February 14, 2022 Public Hearing. The building’s proposed height (greater than 18’) and
width (greater than 35’) are contingent upon approval of a Variance by the Planning
Commission.
NOW, THEREFORE, BE IT FINALLY RESOLVED, that the Mounds View
Planning Commission directs Staff to forward this resolution to the City Council prior to
approval of the minutes.
Adopted this 2nd day of February, 2022.
Gary Rundle, Chair
ATTEST:
Jon Sevald, Community Development Director
(SEAL)
MOUNDS VIEW PLANNING COMMISSION
RESOLUTION NO. 1146-22
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A VARIANCE TO ALLOW AN ACCESSORY BUILDING
TO EXCEED 18-FEET IN HEIGHT, AND TO EXCEED 35-FEET IN WIDTH,
LOCATED AT 7975 LONG LAKE ROAD
(PLANNING CASE CU2021-003)
WHEREAS, the applicants; LaShawn Albert-Hart, and Gary Albert plan to build a 28’ X
36’ (1,008 sq ft) detached garage, 24’ in height, on property located at 7975 Long Lake Road,
legally described as:
PID: 05-30-23-32-0011
Lot 7 of Woodlawn Terrace
WHEREAS, Mounds View City Code §160.087(A)(2) limits Accessory Buildings to a
height of 18’, or the height of the home (whichever is less); and,
WHEREAS, Mounds View City Code §160.088(E)(4) limits Accessory Buildings
exceeding 952 sq ft to a width not exceeding 35’; and,
WHEREAS, Mounds View City Code §160.466 states (paraphrased) that a variance may
be issued to provide relief to the landowner in those cases where the City Code imposes practical
difficulties to the property owner in the use of their land. A variance may be granted only in the
event that all of the following circumstances exist (Findings in italics);
1. The variance is in harmony with the general purposes and intent of this chapter;
Finding: The property is zoned R-1 Single Family Residential. Accessory Buildings
are a permitted Accessory Use. The requested Variance is in harmony
with purposes and intent of the City Code.
2. The variance is consistent with the Comprehensive Plan;
Finding: The requested Variance is not applicable to the Comprehensive Plan.
3. The applicant proposes to use the property in a reasonable manner not permitted by this
chapter or the city code;
Resolution 1146-22
Page 2 of 3
Finding: The requested Variance is reasonable. The proposed 24’ garage height
will have a 10:12 roof pitch, similar to the home’s 12:12 roof pitch. The
garage’s 36’ width is reasonable for a 3-car garage.
4. Unique circumstances apply to the property which do not apply to other properties in the
same zone or vicinity and result from lot size or shape, topography or other
circumstances over which the owner of the property since the enactment of this chapter
has had no control. The unique circumstances do not result from the actions of the
applicant;
Finding: The home was built in 1941. In 2003, the applicant constructed a two-
story addition, with a 12:12 roof pitch. Mounds View City Code
§160.088(E)(3) requires that accessory buildings exceeding 952 sq ft,
“shall be designed and maintained to provide a uniform appearance with
the dwelling unit.” The proposed 1,008 sq ft garage will have a 10:12
roof pitch, similar to the home. In order to achieve a uniform appearance,
a variance to exceed 18’ in garage height is necessary (24’ proposed).
The unique circumstance is the home’s roof pitch, and the requirement of
maintaining a uniform appearance.
5. The variance does not alter the essential character of the neighborhood;
Finding: The proposed 24’ tall, 36’ wide garage, will not alter the essential
character of the neighborhood. The proposed garage will be shorter than
the neighboring two-story home.
6. The variance requested is the minimum variance which would alleviate the practical
difficulties. Economic conditions alone do not constitute practical difficulties; and
Finding: The variance requested is the minimum to alleviate the practical
difficulties.
7. The Board of Adjustment and Appeals may impose such conditions upon the premises
benefitted by a variance as may be necessary to comply with the standards established by
this chapter or to reduce or minimize the effect of the variance upon other properties in
the neighborhood and to better carry out the intent of the variance. The condition must be
directly related to and must bear a rough proportionality to the impact created by the
variance.
WHEREAS, a Public Hearing notice was published by the Shoreview Press on January
18, 2022, and mailed to property owners within 350’ of the subject property. The Planning
Commission conducted a Public Hearing on February 2, 2022.
NOW, THEREFORE BE IT RESOLVED, in consideration of the application, the Staff
Report, and public testimony, the Mounds View Planning and Zoning Commission, acting as the
Resolution 1146-22
Page 3 of 3
Board of Adjustment, hereby approves a Variance to allow an Accessory Building to exceed 18’
in height, and 35’ in width, with the following conditions:
1. Approval of this Variance is contingent upon the City Council’s approval of a
Conditional Use Permit for an Accessory Building exceeding 952 sq ft in area.
2. The applicant shall apply for a Building Permit to construct the Accessory Building
within one year of the date of approval of the Conditional Use Permit, or this Variance
approval shall become void, consistent with Mounds View City Code §160.469 (Lapse of
Variance or Appeal).
3. The applicant shall build the Accessory Building consistent with plans reviewed by the
Planning & Zoning Commission at its February 2, 2022 meeting (e.g. the detached garage
shall be no more than 24’ tall, and 36’ wide).
Adopted this 2nd day of February, 2022.
Gary Rundle, Chair
ATTEST:
Jon Sevald, Community Development Director
(SEAL)
Item No: 07A
Meeting Date: Feb 2, 2022
Type of Business: Other
City of Mounds View Staff Report
To: Mounds View Planning Commission
From: Jon Sevald, Community Development Director
Item Title/Subject: Annual Review of Planning Commission Bylaws
Introduction
The Planning & Zoning Commission Bylaws establish the rules for the Planning Commission.
Section II(B) requires that the Bylaws be reviewed annually at the Commission’s first meeting in
February.
Discussion
The Bylaws were last amended on February 5, 2020. Staff is not proposing any changes to the
Bylaws at this time.
Recommendation
The Planning Commission is requested to review the Bylaws. If changes are needed, Staff will
prepare a report and resolution for a future Commission meeting.
Strategic Plan Strategy/Goal
N/A
Financial Impact
N/A
Respectfully submitted,
________________________
Jon Sevald, AICP
Community Development Director
Attachments
Planning & Zoning Commission Bylaws
CITY OF MOUNDS VIEW
PLANNING AND ZONING COMMISSION BYLAWS
(Revised February 5, 2020)
I. AUTHORITY: The Bylaws of the Mounds View Planning and Zoning Commission
(Bylaws) are established in accordance with the Mounds View Municipal Code
Section 401.06. Subd. 7 “The Commission shall adopt bylaws for its governance and
for the transaction of its business.” Where there is a conflict between the provisions
of the Bylaws and the provisions of the City Charter and the Municipal Code, the
provisions of the City Charter and the Municipal Code shall govern. (For purposes of
simplicity, the Planning and Zoning Commission may hereinafter be referred to as the
Planning Commission or the Commission.)
II. ADOPTION OF BYLAWS; REVIEW AND AMENDMENT:
A. ADOPTION AND AMENDMENT: The Bylaws shall be adopted by Resolution by
an affirmative vote of the majority of members of the Planning and Zoning
Commission appointed as voting members, and shall be placed on file with the
City Administrator and the Community Development Department. A copy of the
bylaws shall be forwarded to the City Council for its information. Any
amendments to the Bylaws shall be adopted by Resolution in the same manner
as the original Bylaws.
B. ANNUAL REVIEW: The Bylaws shall be reviewed on an annual basis at the first
regular meeting of the Commission in February.
III. MEMBERSHIP AND VACANCIES. Vacancies on the Planning Commission shall be
filled in accordance with the Municipal Code, Sections 401.02 and 401.03.
IV. OFFICERS
A. OFFICERS NAMED: The officers of the Planning Commission shall consist of
a chairperson and vice-chairperson. The Commission may create and fill such
other offices from its members, as it may determine, to transact Commission
business. In addition, the City Administrator, or his or her designee, shall act as
the recording secretary for the Commission for purpose of preparing meeting
minutes.
B. ELECTIONS; TERMS
1. Chairperson: At the first meeting in January, the Commission shall conduct
an election in order to make its recommendation for the chairperson,
following the procedure in Section IV.B.3. The name of the person
recommended for chairperson shall be forwarded to the City Council for
action at its next meeting in January. Based upon the recommendation of
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the Planning Commission, the Mayor, with the approval of the City Council,
shall appoint the chairperson of the Commission each year.
2. Vice-Chairperson: The Planning Commission shall elect a vice-chairperson
each year at its first meeting in January, following the procedure in Section
IV.B.3.
3. Election Procedure: For each office, the chairperson shall invite nominations
from Planning Commission members. After nominations have been
received, the chairperson shall entertain a motion to close nominations. If
such motion is made and passed, and more than one nomination has been
made, the chairperson shall distribute ballots to the Commission members
and each member shall write his or her selection on the ballot. The
recording secretary shall tally the ballots and announce the nominee
receiving the most votes. In the event of a tie, the recording secretary shall
announce the nominees tied in the voting and balloting shall be repeated
until an election occurs. If only one nomination has been received, the
chairperson may conduct the voting by voice vote. If a majority of the
members present vote in the affirmative for the nominee, the nominee shall
be elected.
4. Assumption of Duties: The Chairperson and Vice Chairperson shall assume
office at the first meeting in February of each year.
5. Term of Office: The chairperson and vice chairperson shall serve one year
terms, and may be re-elected to additional terms in accordance with this
Section IV.B.
C. DUTIES OF OFFICERS: The chairperson shall preside over the meetings of the
Planning Commission, and shall have the authority to add or cancel regular
meetings and to call special meetings as provided in Section VI. The Chair
shall have the authority to redirect public comment unrelated to the
Commission’s business to the most appropriate City commission or to the City
Council. The vice chairperson shall assume the duties of the chairperson, in
the absence of the chairperson. In the event of the absence of both the
chairperson and vice-chairperson, those members present shall elect a
temporary chairperson to preside over the meeting.
V. COUNCIL LIAISON: The City Council may appoint from among its members a
Liaison to the Commission on an annual basis. It is expected that the Council Liaison
will attend the Commission meetings on a regular basis. In the event of the absence
of the Council Liaison at a Commission meeting, a Commission member may be
appointed by the chairperson to represent the Planning Commission at the next
regular City Council meeting or at the meeting where the City Council will be
considering the planning cases acted upon by the Planning Commission in the
absence of the Council Liaison.
VI. MEETINGS
A. TYPES OF MEETINGS; SCHEDULE: The annual meeting schedule of the
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Commission shall be adopted by Resolution at the first regular meeting in
December for the following year.
1. Regular Meetings: Subject to the adopted meeting schedule, the
Commission’s regular meetings will occur on the first and third Wednesdays
of each month for the purpose of convening public hearings, making
recommendations to the City Council, conducting business which requires a
vote of the Commission, convening as the Board of Adjustment and Appeals,
conducting long-range planning functions and other official business.
2. Special Meetings: From time to time, special meetings may be called in
order to process significant caseloads, to review works in progress such as
comprehensive plan updates or municipal code revisions, or to undertake a
retreat or strategic planning session, either amongst itself or in the company
of the City Council or other commissions. Special meetings can be proposed
by any Commission member or at the request of the City Administrator, or
designated staff liaison, yet must be approved by a majority vote of the
Commission.
3. Emergency Special Meetings. Emergency special meetings can be called
via written notice to the City Administrator, or designated staff liaison, by the
Chairperson or two Commission members, or by the City Administrator, or
designated staff liaison. (Emergency special meetings are those in which
the subject matter is of such an immediate concern that it cannot be
delayed until the next regular meeting of the Planning Commission.) The
City Administrator, or designated staff liaison, shall post and mail a notice of
any special meeting in accordance with State Statutes. Planning
Commission members shall be notified by telephone and in writing, if
possible, at least seven days prior to a special meeting.
4. Cancellation of Meetings: Regular or special meetings may be canceled by
the chairperson or City Administrator, or designated staff liaison, in the event
that there are no items of business requiring the attention of the
Commission, or for lack of a quorum, or in response to inclement weather or
for any other good and sufficient reason. Members of the Commission shall
be notified by telephone and/or other means of communications, of any
meeting cancellation. A notice of the meeting cancellation shall be posted as
required by State Statutes.
B. QUORUM: A majority of the number of voting members appointed to the
Commission shall constitute a quorum.
C. CONDUCT OF MEETINGS; ADJOURNMENT
1. Meeting Chairperson: If neither the chairperson nor the vice chairperson is
present to conduct a meeting of the Planning Commission, the Planning
Commission may elect a meeting chair from among those members present
prior to the commencement of business. The election shall follow the
procedures set forth in Section IV.B.3, except that the Community
Development Director, or his or her designee, shall conduct the election.
2. Open Meeting Law: Meetings shall be conducted in accordance with the
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State of Minnesota Open Meeting Law (Minn. Statutes 471.705).
3. Adjournment: Meetings shall adjourn at or before 11:00 p.m. unless a two-
thirds majority of the members present agree to extend the time of
adjournment. If there is no objection, the Chairperson may declare the
meeting adjourned without the necessity of a motion or vote by the
Commission.
D. MINUTES: Minutes shall be recorded for regular meetings and each
commission member shall receive a copy of the unapproved minutes for review
and approval at a succeeding meeting. Minutes shall be approved by motion.
Approved minutes shall be the official record of the business conducted and
actions taken by the Planning Commission. Commission members may request
copies of approved minutes after they have been corrected, if necessary, and
signed as approved. Copies of the approved minutes shall be filed with the
Community Development Department. Unapproved minutes shall be clearly
marked “DRAFT”; approved minutes shall be marked “APPROVED”. A policy
statement regarding the content and format of the minutes shall be on file with
the Community Development Department which may be reviewed from time to
time as needed.
VII. INFORMATIONAL PACKETS: Each Commissioner shall receive a staff report, plans
and additional information, as appropriate, for each item placed on the agenda for
any regular or special meeting. The Commission packet should be delivered at least
four days prior to the meeting. Each Commissioner is responsible for reviewing the
material within the packet prior to the meeting.
VIII. PROFESSIONAL CONSULTANTS: Advice from, consultation with, and/or requests
for review by the City Attorney, City Engineer, City Planning Agency, or other paid
consultants shall be in accordance with the Municipal Code, Section 401.07.
IX. SUPPLEMENTARY PUBLICATIONS: All Commission members shall receive a copy
of the Mounds View Municipal Code and a copy of the Municipal Comprehensive
Plan as well as other materials provided by the City Council or City Staff. These
materials shall be retained by each commission member and returned to the City
Administrator, or designated staff liaison upon the member’s resignation or
termination of appointment.
X. CONDUCT OF MEMBERS
A. ATTENDANCE: Commission members shall advise the designated Staff
member or the Commission chairperson of an anticipated absence from any
regularly scheduled Planning Commission meeting. Any member absent from
three consecutive regularly scheduled meetings or more than six regularly
scheduled meetings per year without the consent of the Commission shall be
deemed to have vacated the office, and such vacancy shall be filled by the City
Council pursuant to Section 401.03, Subd. 1. A leave of absence may be
granted by the consent of the Commission.
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B. CONFLICT OF INTEREST:
1. General Standard: No Commissioner shall be appointed with private or
personal interests likely to conflict with the general public interest. If any
person appointed to the Commission shall find that their private or personal
interests are involved in any matter coming before the Commission, they
shall disqualify themselves from taking part in any discussion or action on the
matter; alternatively, they may be disqualified by a two-thirds (2/3) majority
vote of the Commissioners in attendance.
2. Conflict Due to Economic Interests: A Commissioner has a conflict of
interest if, in his or her discharge of official duties, would be required to take
an action or make a decision that would substantially affect the
Commissioner’s financial interests or those of an associated business,
unless the effect on the Commissioner is no greater than on other members
of the Commissioner’s business classification, profession, or occupation. In
the event a conflict of interest exists with respect to a particular matter before
the Commission, the Commissioner shall disqualify himself or herself from
taking part in any discussion or action on the matter.
C. EX PARTE CONTACTS: Ex parte contacts are contacts between individuals
seeking to influence the decisions of the Planning Commission and individual
Commission members outside the meeting forum. Such contacts may include
communications with project applicants, supporters and opponents.
When the Planning Commission is involved in a matter which is to be heard
and decided by the Commission (e.g. variances), Planning Commissioners shall
indicate to the person contacting them that such communication and all
testimony needs to be offered at the hearing to ensure a fair hearing for all
parties. The intent is for Planning Commissioners to make their decisions
based on the same information provided to all Planning Commissioners.
Planning Commissioners should avoid expressing any opinion as to the merits
of the case outside of Commission meetings. When ex parte contacts occur,
the Planning Commissioner is responsible for notifying appropriate City staff
and for conveying the substance of any ex parte communication to other
Commission members at the next commission meeting at which the matter
discussed is under consideration.
___________________________
Gary Stevenson, Chairperson
ATTEST:
___________________________
Nyle Zikmund, City Administrator
Revision History:
February 5, 2020
April 5, 2017
March 16, 2016
January 24, 2007
September 1, 2004
February 21, 2001
February 2, 2000
March 5, 1997
February 3, 1993
October 1990
DRAFT
PROCEEDINGS OF THE MOUNDS VIEW PLANNING COMMISSION
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
January 19, 2022
Mounds View City Hall
2401 Mounds View Boulevard, Mounds View, MN 55112
______________________________________________________________________________
1. Call to Order
The meeting was called to order by Chair Rundle at 6:30 p.m. for January 19, 2022.
______________________________________________________________________________
2. Roll Call
Members Present: Commissioners Curtis, Farmer, Munson, Nelson, Rundle, and Stevenson.
Absent and Excused: Commissioner French.
Also Present: Community Development Director Jon Sevald and Council Member Gary
Meehlhause.
Index to Minutes Page
Oath of Office for Commissioners 1
Resolution 1144-22; Recommending a Planning Commission Chair, 2
and Appointing a Vice Chair
Approval of Minutes 3
_____________________________________________________________________________
3. Special Order of Business
A. Oath of Office for Commissioner Curtis, Commissioner French and
Commissioner Nelson
Community Development Director Sevald administered the Oath of Office to Commissioner
Curtis and Commissioner Nelson.
Mounds View Planning Commission January 19, 2022
Regular Meeting Page 2
________________________________________________________________________
B. Resolution 1144-22; Recommending a Planning Commission Chair, and
Appointing a Vice Chair
Community Development Director Sevald requested the Commission adopt a Resolution
recommending a Chair and appointing a Vice Chair for the Planning Commission.
Commissioner Stevenson nominated Gary Rundle for Chair of the Planning Commission.
Commissioner Nelson nominated Dennis Farmer for Vice Chair of the Planning Commission.
MOTION/SECOND: Commissioner Nelson/Commissioner Munson. To approve Resolution
1144-22, a Resolution Recommending Approval a Planning Commission Chair, and Appointing
a Vice Chair.
Ayes – 6 Nays – 0 Motion carried.
4. Citizens Requests and Comments on Items Not on the Agenda
None.
5. Planning Cases
None.
6. Other Planning Activity
None.
7. Reports
A. Upcoming Planning Cases & Activity
Community Development Director Sevald discussed upcoming planning cases with the
Commission. He reported the Commission would be reviewing a conditional use permit and
variance for a detached garage on February 2.
B. Staff Updates
Community Development Director Sevald provided the Commission with an update from staff.
He reviewed the fourth quarter update from the Community Development Department. He
reported the 2040 Comprehensive Plan was approved and amended in December.
Mounds View Planning Commission January 19, 2022
Regular Meeting Page 3
________________________________________________________________________
C. Council Updates
Council Member Meehlhause provided the Planning Commission with an update from the City
Council. He reported the Council voted against the kennel request that was previously reviewed
by the Planning Commission. He commented on the improvements that would occur around the
City Hall campus. He explained the EDA approved a TIF District for the redevelopment of the
Skyline property which would become the Villas of Mounds View. He stated Officer Pete
Burling recently retired and the police department would be going through the interview process.
In addition, he noted K-9 Officer Niko retired in December. It was noted the playground at
Random Park would be upgraded this summer. He thanked Commissioner Curtis for his
willingness to serve on the Planning Commission. He then commented on the levy and budget
that was approved for 2022, and explained the Council approved a Charter amendment to adjust
the levy limit.
Council Member Meehlhause indicated future CUP requests will be brought to the Council for
consideration at a worksession meeting prior to coming to the Planning Commission. Further
discussion ensued regarding the process that would be followed for CUP requests.
The Commission expressed concern with the new process that would be followed for CUP’s and
that there be adequate transparency with the public. The Commission requested that when
CUP’s are discussed by the Council at work sessions, that details of these discussions be
provided to the Commission.
D. Planning Commissioner Reports
None.
8. Approval of Minutes
November 17, 2021.
MOTION/SECOND: Commissioner Nelson/Commissioner Munson. To approve the Minutes
of the November 17, 2021 regular Planning Commission meetings as presented.
Ayes – 6 Nays – 0 Motion carried.
9. Next Planning Commission Meeting:
A. Wednesday, February 2, 2022
B. Wednesday, February 16, 2022
Mounds View Planning Commission January 19, 2022
Regular Meeting Page 4
________________________________________________________________________
10. Adjournment
There being no further business before the Planning Commission, Chair Rundle adjourned the
meeting at 7:19 p.m.
______________________________________________________________________________
Respectfully submitted,
Jon Sevald
Community Development Director
Transcribed by:
Heidi Guenther
Minute Maker Secretarial
PLANNING COMMISSION
Oath of Office
I, Jason French, do solemnly swear, to support the Constitution of the
United States, and of this state, and to discharge faithfully the duties, devolving
upon me as a member of the Planning Commission of the City of Mounds View,
to the best of my judgment and ability.
Sworn before me this 2nd day of February, 2022.
_______________________________
Jason French
(SEAL)
_______________________________
Jon Sevald
Community Development Director
The Mounds View Vision
A Thriving Desirable Community
Item No: 05A
Meeting Date: Feb 2, 2022
Type of Business Planning Case
Planning Case CU2021-003
City of Mounds View Staff Report
To: Planning Commission
From: Jon Sevald, Community Development Director
Item Title/Subject: Resolution 1145-22; Recommending Approval of a
Conditional Use Permit for an Accessory Building Exceeding
952 sq ft; 7975 Long Lake Road
PUBLIC HEARING; Resolution 1146-22, Approving a
Variance for an Accessory Building to Exceed 18’ in Height,
and 35’ in width; 7975 Long Lake Road.
Introduction:
LaShawn Albert-Hart and Gary Albert are requesting a Conditional Use Permit and
Variance to build a large and tall three-car garage.
Discussion:
The planned detached garage will be 36’ X 28’ (1,008 sq ft), and 24’ in height, from
grade to roof peak.
Within the R-1 district, a Conditional Use Permit (CUP) is required for garages to
exceed 952 sq ft.1 Over-sized garages must be uniformed in appearance to the house,
and a maximum of 35’ wide. Each property may have up to three accessory buildings,
totaling 1,800 sq ft. There is an existing 120’ sq ft shed. A detached garage was
removed in preparation for the proposed garage.
The applicant’s home was constructed in 1941, and a two-story addition in 2003, with a
12:12 roof pitch. The proposed garage has a 10:12 roof pitch to make it “uniform in
appearance” to the house.
Analysis:
Conditional Use Permit
A CUP may be approved after the Planning Commission has considered possible
adverse effects, and has made Findings of Facts in support of the CUP.2 Details are
included in Resolution 1145-22. In summary, the Commission must consider the
Comprehensive Plan, the location, effect on property values, surrounding character, and
the need for the garage.
1 Mounds View City Code §160.088(E) (Accessory building exceeding 952 square feet)
2 Mounds View City Code §§160.450(E) and (G)
Item 05A
Page 2 of 7
The Mounds View Vision
A Thriving Desirable Community
Oversized garages are not addressed in the Comprehensive Plan. The addition of a
garage is an investment in the property, which should have a positive effect on
surrounding property values. Currently, the property does not have a garage, whereas
most neighboring homes do. Neighboring homes were built in 1941 (east side of
street), and in the 1950’s & 1960’s (west side of street). Most garages are detached,
and one or two car’s in size. 8011 Long Lake Road has a 924 sq ft detached garage
(two houses north). 7980 Woodlawn Dr (house behind) had an 850 sq ft attached
garage. The applicant’s garage will be the largest on the block, but not entirely out of
character when considering the size of the house (e.g. tall house).
Variance
A Variance may be approved if the request meets seven criteria 3, which are detailed in
Resolution 1146-22. Commonly, the more difficult criteria to meet is #4;
Unique circumstances apply to the property which do not apply to other
properties in the same zone or vicinity and result from lot size or shape,
topography or other circumstances over which the owner of the property since
the enactment of this chapter has had no control. The unique circumstances do
not result from the actions of the applicant.
The unique circumstance is the City Code’s requirement that an oversized garage be
unique in appearance to the house. The 28’ garage depth is more than typical (e.g. 22’
– 24’ depth). However, it is Staff’s opinion that the proposed garage is reasonable.
An alternative would be to reduce the garage depth, resulting in reducing the garage
height while maintaining a 10:12 or 12:12 roof pitch, or to construct the garage two cars
wide, and two cars deep. Either option may still result in a garage taller than 18’, but
less than 24’.
Strategic Plan Strategy/Goal:
Continue BR&E program, maximize utilization of development space and current list of
available sites, encourage land owners to maintain their properties, & consider
residential redevelopment.
Financial Impact:
N/A
Recommendation:
Staff recommends approval. CUP’s for oversized garages are not unusual. In 2021, a
CUP was approved for a 28’ X 44’ garage (1,232 sq ft) on Lambert Avenue. In 2020, a
CUP was approved for a 26’ X 46’ garage (1,196 sq ft) on County Road H2.
3 Mounds View City Code §160.466(B) (Criteria for Granting Variances)
Item 05A
Page 3 of 7
The Mounds View Vision
A Thriving Desirable Community
Respectfully,
Jon Sevald, AICP
Community Development Director
ATTACHED
Applicant’s Narrative, January 4, 2022
Site Plan
Site Photo
Resolution 1145-22, CUP
Resolution 1146-22, Variance
Application Application Complete 60-Days 120-Days
Dec 7, 2021 (CUP) Dec 14, 2022 Feb 14, 2022 4 Apr 14, 2022
Jan 6, 2022 (Variance) Jan 6, 2022 Mar 4, 2022 May 6, 2022
4 The 60-Day Review has been extended to 120-Days, per MN Statute §15.99, Subd 3(f), to allow for a coordinated
review of the CUP and Variance. Notice was provided to the applicant on December 21, 2021.
Item 05A
Page 4 of 7
The Mounds View Vision
A Thriving Desirable Community
Applicant’s Narrative
Item 05A
Page 5 of 7
The Mounds View Vision
A Thriving Desirable Community
Site Plan
Item 05A
Page 6 of 7
The Mounds View Vision
A Thriving Desirable Community
Aerial Photo
Item 05A
Page 7 of 7
The Mounds View Vision
A Thriving Desirable Community
Site Photos
7975 Long Lake Road (photo Dec 13, 2021)
7975 Long Lake Road. Planned detached garage to be located at end of driveway, in front of parked cars (photo Dec 13, 2021).
MOUNDS VIEW PLANNING COMMISSION
RESOLUTION NO. 1145-22
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RECOMMENDING APPROVAL OF A CONDITIONAL USE PERMIT
TO ALLOW AN ACCESSORY BUILDING EXCEEDING 952 SQUARE FEET IN AREA,
LOCATED AT 7975 LONG LAKE ROAD
(PLANNING CASE CU2021-003)
WHEREAS, the applicants; LaShawn Albert-Hart, and Gary Albert plan to build a 28’ X
36’ (1,008 sq ft) detached garage on property located at 7975 Long Lake Road, legally described
as:
PID: 05-30-23-32-0011
Lot 7 of Woodlawn Terrace
WHEREAS, Mounds View City Code §160.088(E) states that no accessory building in
an R-1 District shall exceed 952 sq ft in area, except by Conditional Use Permit; and,
WHEREAS, the property is zoned R-1 Single-Family Residential, and guided Single-
Family Detached in the 2040 Comprehensive Plan. The proposed garage is subject to approval
of a Conditional Use Permit; and,
WHEREAS, the Mounds View Planning Commission has reviewed the Staff Report,
submitted plans, and has compared the request to City Code §160.452(B) (Criteria for Granting
Conditional Use Permits), and in consideration of public testimony, makes the following
Findings of Fact (italics):
1. The use will not create an excessive burden on existing parks, schools, streets and other
public facilities and utilities which serve or are proposed to serve the area;
Finding: The use will not increase the burden on public facilities.
2. The use will be sufficiently compatible or separated by distance or screening from
adjacent residentially zoned or used land so that existing homes will not be depreciated in
value and there will be no deterrence to development of vacant land;
Finding: The property is residentially zoned, and should have no negative impact to
property values.
Resolution 1145-22
Page 2 of 3
3. The structure and site shall have an appearance that will not have an adverse effect upon
adjacent residential properties;
Finding: The detached garage will have a 10:12 roof pitch, similar to the home’s
12:12 roof pitch. The garage should have no adverse effect upon adjacent
properties.
4. The use, in the opinion of the City Council, is reasonably related to the overall needs of
the city and to the existing land use;
Finding: The need for the garage has been demonstrated by the applicant.
5. The use is consistent with the purposes of this chapter and the purposes of the zoning
district in which the applicant intends to locate the proposed use;
Finding: The oversized garage is permitted with a Conditional Use Permit. The
CUP allows for the City to require conditions, limiting the impact the use
may have on the character of the neighborhood.
6. The use is not in conflict with the Comprehensive Plan of the city;
Finding: The use is not addressed within the Comprehensive Plan.
7. The use will not cause traffic hazards or congestion; and
Finding: The use will have no additional traffic impact.
8. Adequate utilities, access roads, drainage and necessary facilities have been or will be
provided.
Finding: Pubic infrastructure is adequate for the proposed garage.
WHEARAS, the City Council will hold a Public Hearing on Monday, February 14,
2022. A Public Hearing notice was published in the Shoreview Press on January 18, 2022, and
mailed to property owners within 350’ of the subject property; and,
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View Planning
Commission recommends approval of a Conditional Use Permit for an Accessory Building
exceeding 952 sq ft in area, subject to the following conditions:
1. The applicant shall apply for a Building Permit to construct the Accessory Building
within one year of the date of approval of the Conditional Use Permit, or this approval
shall become void, consistent with Mounds View City Code §160.452(F) (Lapse of
conditional use permit by non-use).
Resolution 1145-22
Page 3 of 3
2. The applicant shall build the Accessory Building consistent with plans reviewed by the
Planning & Zoning Commission at its February 2, 2022 meeting, and City Council at its
February 14, 2022 Public Hearing. The building’s proposed height (greater than 18’) and
width (greater than 35’) are contingent upon approval of a Variance by the Planning
Commission.
NOW, THEREFORE, BE IT FINALLY RESOLVED, that the Mounds View
Planning Commission directs Staff to forward this resolution to the City Council prior to
approval of the minutes.
Adopted this 2nd day of February, 2022.
Gary Rundle, Chair
ATTEST:
Jon Sevald, Community Development Director
(SEAL)
MOUNDS VIEW PLANNING COMMISSION
RESOLUTION NO. 1146-22
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A VARIANCE TO ALLOW AN ACCESSORY BUILDING
TO EXCEED 18-FEET IN HEIGHT, AND TO EXCEED 35-FEET IN WIDTH,
LOCATED AT 7975 LONG LAKE ROAD
(PLANNING CASE CU2021-003)
WHEREAS, the applicants; LaShawn Albert-Hart, and Gary Albert plan to build a 28’ X
36’ (1,008 sq ft) detached garage, 24’ in height, on property located at 7975 Long Lake Road,
legally described as:
PID: 05-30-23-32-0011
Lot 7 of Woodlawn Terrace
WHEREAS, Mounds View City Code §160.087(A)(2) limits Accessory Buildings to a
height of 18’, or the height of the home (whichever is less); and,
WHEREAS, Mounds View City Code §160.088(E)(4) limits Accessory Buildings
exceeding 952 sq ft to a width not exceeding 35’; and,
WHEREAS, Mounds View City Code §160.466 states (paraphrased) that a variance may
be issued to provide relief to the landowner in those cases where the City Code imposes practical
difficulties to the property owner in the use of their land. A variance may be granted only in the
event that all of the following circumstances exist (Findings in italics);
1. The variance is in harmony with the general purposes and intent of this chapter;
Finding: The property is zoned R-1 Single Family Residential. Accessory Buildings
are a permitted Accessory Use. The requested Variance is in harmony
with purposes and intent of the City Code.
2. The variance is consistent with the Comprehensive Plan;
Finding: The requested Variance is not applicable to the Comprehensive Plan.
3. The applicant proposes to use the property in a reasonable manner not permitted by this
chapter or the city code;
Resolution 1146-22
Page 2 of 3
Finding: The requested Variance is reasonable. The proposed 24’ garage height
will have a 10:12 roof pitch, similar to the home’s 12:12 roof pitch. The
garage’s 36’ width is reasonable for a 3-car garage.
4. Unique circumstances apply to the property which do not apply to other properties in the
same zone or vicinity and result from lot size or shape, topography or other
circumstances over which the owner of the property since the enactment of this chapter
has had no control. The unique circumstances do not result from the actions of the
applicant;
Finding: The home was built in 1941. In 2003, the applicant constructed a two-
story addition, with a 12:12 roof pitch. Mounds View City Code
§160.088(E)(3) requires that accessory buildings exceeding 952 sq ft,
“shall be designed and maintained to provide a uniform appearance with
the dwelling unit.” The proposed 1,008 sq ft garage will have a 10:12
roof pitch, similar to the home. In order to achieve a uniform appearance,
a variance to exceed 18’ in garage height is necessary (24’ proposed).
The unique circumstance is the home’s roof pitch, and the requirement of
maintaining a uniform appearance.
5. The variance does not alter the essential character of the neighborhood;
Finding: The proposed 24’ tall, 36’ wide garage, will not alter the essential
character of the neighborhood. The proposed garage will be shorter than
the neighboring two-story home.
6. The variance requested is the minimum variance which would alleviate the practical
difficulties. Economic conditions alone do not constitute practical difficulties; and
Finding: The variance requested is the minimum to alleviate the practical
difficulties.
7. The Board of Adjustment and Appeals may impose such conditions upon the premises
benefitted by a variance as may be necessary to comply with the standards established by
this chapter or to reduce or minimize the effect of the variance upon other properties in
the neighborhood and to better carry out the intent of the variance. The condition must be
directly related to and must bear a rough proportionality to the impact created by the
variance.
WHEREAS, a Public Hearing notice was published by the Shoreview Press on January
18, 2022, and mailed to property owners within 350’ of the subject property. The Planning
Commission conducted a Public Hearing on February 2, 2022.
NOW, THEREFORE BE IT RESOLVED, in consideration of the application, the Staff
Report, and public testimony, the Mounds View Planning and Zoning Commission, acting as the
Resolution 1146-22
Page 3 of 3
Board of Adjustment, hereby approves a Variance to allow an Accessory Building to exceed 18’
in height, and 35’ in width, with the following conditions:
1. Approval of this Variance is contingent upon the City Council’s approval of a
Conditional Use Permit for an Accessory Building exceeding 952 sq ft in area.
2. The applicant shall apply for a Building Permit to construct the Accessory Building
within one year of the date of approval of the Conditional Use Permit, or this Variance
approval shall become void, consistent with Mounds View City Code §160.469 (Lapse of
Variance or Appeal).
3. The applicant shall build the Accessory Building consistent with plans reviewed by the
Planning & Zoning Commission at its February 2, 2022 meeting (e.g. the detached garage
shall be no more than 24’ tall, and 36’ wide).
Adopted this 2nd day of February, 2022.
Gary Rundle, Chair
ATTEST:
Jon Sevald, Community Development Director
(SEAL)
Item No: 07A
Meeting Date: Feb 2, 2022
Type of Business: Other
City of Mounds View Staff Report
To: Mounds View Planning Commission
From: Jon Sevald, Community Development Director
Item Title/Subject: Annual Review of Planning Commission Bylaws
Introduction
The Planning & Zoning Commission Bylaws establish the rules for the Planning Commission.
Section II(B) requires that the Bylaws be reviewed annually at the Commission’s first meeting in
February.
Discussion
The Bylaws were last amended on February 5, 2020. Staff is not proposing any changes to the
Bylaws at this time.
Recommendation
The Planning Commission is requested to review the Bylaws. If changes are needed, Staff will
prepare a report and resolution for a future Commission meeting.
Strategic Plan Strategy/Goal
N/A
Financial Impact
N/A
Respectfully submitted,
________________________
Jon Sevald, AICP
Community Development Director
Attachments
Planning & Zoning Commission Bylaws
CITY OF MOUNDS VIEW
PLANNING AND ZONING COMMISSION BYLAWS
(Revised February 5, 2020)
I. AUTHORITY: The Bylaws of the Mounds View Planning and Zoning Commission
(Bylaws) are established in accordance with the Mounds View Municipal Code
Section 401.06. Subd. 7 “The Commission shall adopt bylaws for its governance and
for the transaction of its business.” Where there is a conflict between the provisions
of the Bylaws and the provisions of the City Charter and the Municipal Code, the
provisions of the City Charter and the Municipal Code shall govern. (For purposes of
simplicity, the Planning and Zoning Commission may hereinafter be referred to as the
Planning Commission or the Commission.)
II. ADOPTION OF BYLAWS; REVIEW AND AMENDMENT:
A. ADOPTION AND AMENDMENT: The Bylaws shall be adopted by Resolution by
an affirmative vote of the majority of members of the Planning and Zoning
Commission appointed as voting members, and shall be placed on file with the
City Administrator and the Community Development Department. A copy of the
bylaws shall be forwarded to the City Council for its information. Any
amendments to the Bylaws shall be adopted by Resolution in the same manner
as the original Bylaws.
B. ANNUAL REVIEW: The Bylaws shall be reviewed on an annual basis at the first
regular meeting of the Commission in February.
III. MEMBERSHIP AND VACANCIES. Vacancies on the Planning Commission shall be
filled in accordance with the Municipal Code, Sections 401.02 and 401.03.
IV. OFFICERS
A. OFFICERS NAMED: The officers of the Planning Commission shall consist of
a chairperson and vice-chairperson. The Commission may create and fill such
other offices from its members, as it may determine, to transact Commission
business. In addition, the City Administrator, or his or her designee, shall act as
the recording secretary for the Commission for purpose of preparing meeting
minutes.
B. ELECTIONS; TERMS
1. Chairperson: At the first meeting in January, the Commission shall conduct
an election in order to make its recommendation for the chairperson,
following the procedure in Section IV.B.3. The name of the person
recommended for chairperson shall be forwarded to the City Council for
action at its next meeting in January. Based upon the recommendation of
2
the Planning Commission, the Mayor, with the approval of the City Council,
shall appoint the chairperson of the Commission each year.
2. Vice-Chairperson: The Planning Commission shall elect a vice-chairperson
each year at its first meeting in January, following the procedure in Section
IV.B.3.
3. Election Procedure: For each office, the chairperson shall invite nominations
from Planning Commission members. After nominations have been
received, the chairperson shall entertain a motion to close nominations. If
such motion is made and passed, and more than one nomination has been
made, the chairperson shall distribute ballots to the Commission members
and each member shall write his or her selection on the ballot. The
recording secretary shall tally the ballots and announce the nominee
receiving the most votes. In the event of a tie, the recording secretary shall
announce the nominees tied in the voting and balloting shall be repeated
until an election occurs. If only one nomination has been received, the
chairperson may conduct the voting by voice vote. If a majority of the
members present vote in the affirmative for the nominee, the nominee shall
be elected.
4. Assumption of Duties: The Chairperson and Vice Chairperson shall assume
office at the first meeting in February of each year.
5. Term of Office: The chairperson and vice chairperson shall serve one year
terms, and may be re-elected to additional terms in accordance with this
Section IV.B.
C. DUTIES OF OFFICERS: The chairperson shall preside over the meetings of the
Planning Commission, and shall have the authority to add or cancel regular
meetings and to call special meetings as provided in Section VI. The Chair
shall have the authority to redirect public comment unrelated to the
Commission’s business to the most appropriate City commission or to the City
Council. The vice chairperson shall assume the duties of the chairperson, in
the absence of the chairperson. In the event of the absence of both the
chairperson and vice-chairperson, those members present shall elect a
temporary chairperson to preside over the meeting.
V. COUNCIL LIAISON: The City Council may appoint from among its members a
Liaison to the Commission on an annual basis. It is expected that the Council Liaison
will attend the Commission meetings on a regular basis. In the event of the absence
of the Council Liaison at a Commission meeting, a Commission member may be
appointed by the chairperson to represent the Planning Commission at the next
regular City Council meeting or at the meeting where the City Council will be
considering the planning cases acted upon by the Planning Commission in the
absence of the Council Liaison.
VI. MEETINGS
A. TYPES OF MEETINGS; SCHEDULE: The annual meeting schedule of the
3
Commission shall be adopted by Resolution at the first regular meeting in
December for the following year.
1. Regular Meetings: Subject to the adopted meeting schedule, the
Commission’s regular meetings will occur on the first and third Wednesdays
of each month for the purpose of convening public hearings, making
recommendations to the City Council, conducting business which requires a
vote of the Commission, convening as the Board of Adjustment and Appeals,
conducting long-range planning functions and other official business.
2. Special Meetings: From time to time, special meetings may be called in
order to process significant caseloads, to review works in progress such as
comprehensive plan updates or municipal code revisions, or to undertake a
retreat or strategic planning session, either amongst itself or in the company
of the City Council or other commissions. Special meetings can be proposed
by any Commission member or at the request of the City Administrator, or
designated staff liaison, yet must be approved by a majority vote of the
Commission.
3. Emergency Special Meetings. Emergency special meetings can be called
via written notice to the City Administrator, or designated staff liaison, by the
Chairperson or two Commission members, or by the City Administrator, or
designated staff liaison. (Emergency special meetings are those in which
the subject matter is of such an immediate concern that it cannot be
delayed until the next regular meeting of the Planning Commission.) The
City Administrator, or designated staff liaison, shall post and mail a notice of
any special meeting in accordance with State Statutes. Planning
Commission members shall be notified by telephone and in writing, if
possible, at least seven days prior to a special meeting.
4. Cancellation of Meetings: Regular or special meetings may be canceled by
the chairperson or City Administrator, or designated staff liaison, in the event
that there are no items of business requiring the attention of the
Commission, or for lack of a quorum, or in response to inclement weather or
for any other good and sufficient reason. Members of the Commission shall
be notified by telephone and/or other means of communications, of any
meeting cancellation. A notice of the meeting cancellation shall be posted as
required by State Statutes.
B. QUORUM: A majority of the number of voting members appointed to the
Commission shall constitute a quorum.
C. CONDUCT OF MEETINGS; ADJOURNMENT
1. Meeting Chairperson: If neither the chairperson nor the vice chairperson is
present to conduct a meeting of the Planning Commission, the Planning
Commission may elect a meeting chair from among those members present
prior to the commencement of business. The election shall follow the
procedures set forth in Section IV.B.3, except that the Community
Development Director, or his or her designee, shall conduct the election.
2. Open Meeting Law: Meetings shall be conducted in accordance with the
4
State of Minnesota Open Meeting Law (Minn. Statutes 471.705).
3. Adjournment: Meetings shall adjourn at or before 11:00 p.m. unless a two-
thirds majority of the members present agree to extend the time of
adjournment. If there is no objection, the Chairperson may declare the
meeting adjourned without the necessity of a motion or vote by the
Commission.
D. MINUTES: Minutes shall be recorded for regular meetings and each
commission member shall receive a copy of the unapproved minutes for review
and approval at a succeeding meeting. Minutes shall be approved by motion.
Approved minutes shall be the official record of the business conducted and
actions taken by the Planning Commission. Commission members may request
copies of approved minutes after they have been corrected, if necessary, and
signed as approved. Copies of the approved minutes shall be filed with the
Community Development Department. Unapproved minutes shall be clearly
marked “DRAFT”; approved minutes shall be marked “APPROVED”. A policy
statement regarding the content and format of the minutes shall be on file with
the Community Development Department which may be reviewed from time to
time as needed.
VII. INFORMATIONAL PACKETS: Each Commissioner shall receive a staff report, plans
and additional information, as appropriate, for each item placed on the agenda for
any regular or special meeting. The Commission packet should be delivered at least
four days prior to the meeting. Each Commissioner is responsible for reviewing the
material within the packet prior to the meeting.
VIII. PROFESSIONAL CONSULTANTS: Advice from, consultation with, and/or requests
for review by the City Attorney, City Engineer, City Planning Agency, or other paid
consultants shall be in accordance with the Municipal Code, Section 401.07.
IX. SUPPLEMENTARY PUBLICATIONS: All Commission members shall receive a copy
of the Mounds View Municipal Code and a copy of the Municipal Comprehensive
Plan as well as other materials provided by the City Council or City Staff. These
materials shall be retained by each commission member and returned to the City
Administrator, or designated staff liaison upon the member’s resignation or
termination of appointment.
X. CONDUCT OF MEMBERS
A. ATTENDANCE: Commission members shall advise the designated Staff
member or the Commission chairperson of an anticipated absence from any
regularly scheduled Planning Commission meeting. Any member absent from
three consecutive regularly scheduled meetings or more than six regularly
scheduled meetings per year without the consent of the Commission shall be
deemed to have vacated the office, and such vacancy shall be filled by the City
Council pursuant to Section 401.03, Subd. 1. A leave of absence may be
granted by the consent of the Commission.
5
B. CONFLICT OF INTEREST:
1. General Standard: No Commissioner shall be appointed with private or
personal interests likely to conflict with the general public interest. If any
person appointed to the Commission shall find that their private or personal
interests are involved in any matter coming before the Commission, they
shall disqualify themselves from taking part in any discussion or action on the
matter; alternatively, they may be disqualified by a two-thirds (2/3) majority
vote of the Commissioners in attendance.
2. Conflict Due to Economic Interests: A Commissioner has a conflict of
interest if, in his or her discharge of official duties, would be required to take
an action or make a decision that would substantially affect the
Commissioner’s financial interests or those of an associated business,
unless the effect on the Commissioner is no greater than on other members
of the Commissioner’s business classification, profession, or occupation. In
the event a conflict of interest exists with respect to a particular matter before
the Commission, the Commissioner shall disqualify himself or herself from
taking part in any discussion or action on the matter.
C. EX PARTE CONTACTS: Ex parte contacts are contacts between individuals
seeking to influence the decisions of the Planning Commission and individual
Commission members outside the meeting forum. Such contacts may include
communications with project applicants, supporters and opponents.
When the Planning Commission is involved in a matter which is to be heard
and decided by the Commission (e.g. variances), Planning Commissioners shall
indicate to the person contacting them that such communication and all
testimony needs to be offered at the hearing to ensure a fair hearing for all
parties. The intent is for Planning Commissioners to make their decisions
based on the same information provided to all Planning Commissioners.
Planning Commissioners should avoid expressing any opinion as to the merits
of the case outside of Commission meetings. When ex parte contacts occur,
the Planning Commissioner is responsible for notifying appropriate City staff
and for conveying the substance of any ex parte communication to other
Commission members at the next commission meeting at which the matter
discussed is under consideration.
___________________________
Gary Stevenson, Chairperson
ATTEST:
___________________________
Nyle Zikmund, City Administrator
Revision History:
February 5, 2020
April 5, 2017
March 16, 2016
January 24, 2007
September 1, 2004
February 21, 2001
February 2, 2000
March 5, 1997
February 3, 1993
October 1990
DRAFT
PROCEEDINGS OF THE MOUNDS VIEW PLANNING COMMISSION
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
January 19, 2022
Mounds View City Hall
2401 Mounds View Boulevard, Mounds View, MN 55112
______________________________________________________________________________
1. Call to Order
The meeting was called to order by Chair Rundle at 6:30 p.m. for January 19, 2022.
______________________________________________________________________________
2. Roll Call
Members Present: Commissioners Curtis, Farmer, Munson, Nelson, Rundle, and Stevenson.
Absent and Excused: Commissioner French.
Also Present: Community Development Director Jon Sevald and Council Member Gary
Meehlhause.
Index to Minutes Page
Oath of Office for Commissioners 1
Resolution 1144-22; Recommending a Planning Commission Chair, 2
and Appointing a Vice Chair
Approval of Minutes 3
_____________________________________________________________________________
3. Special Order of Business
A. Oath of Office for Commissioner Curtis, Commissioner French and
Commissioner Nelson
Community Development Director Sevald administered the Oath of Office to Commissioner
Curtis and Commissioner Nelson.
Mounds View Planning Commission January 19, 2022
Regular Meeting Page 2
________________________________________________________________________
B. Resolution 1144-22; Recommending a Planning Commission Chair, and
Appointing a Vice Chair
Community Development Director Sevald requested the Commission adopt a Resolution
recommending a Chair and appointing a Vice Chair for the Planning Commission.
Commissioner Stevenson nominated Gary Rundle for Chair of the Planning Commission.
Commissioner Nelson nominated Dennis Farmer for Vice Chair of the Planning Commission.
MOTION/SECOND: Commissioner Nelson/Commissioner Munson. To approve Resolution
1144-22, a Resolution Recommending Approval a Planning Commission Chair, and Appointing
a Vice Chair.
Ayes – 6 Nays – 0 Motion carried.
4. Citizens Requests and Comments on Items Not on the Agenda
None.
5. Planning Cases
None.
6. Other Planning Activity
None.
7. Reports
A. Upcoming Planning Cases & Activity
Community Development Director Sevald discussed upcoming planning cases with the
Commission. He reported the Commission would be reviewing a conditional use permit and
variance for a detached garage on February 2.
B. Staff Updates
Community Development Director Sevald provided the Commission with an update from staff.
He reviewed the fourth quarter update from the Community Development Department. He
reported the 2040 Comprehensive Plan was approved and amended in December.
Mounds View Planning Commission January 19, 2022
Regular Meeting Page 3
________________________________________________________________________
C. Council Updates
Council Member Meehlhause provided the Planning Commission with an update from the City
Council. He reported the Council voted against the kennel request that was previously reviewed
by the Planning Commission. He commented on the improvements that would occur around the
City Hall campus. He explained the EDA approved a TIF District for the redevelopment of the
Skyline property which would become the Villas of Mounds View. He stated Officer Pete
Burling recently retired and the police department would be going through the interview process.
In addition, he noted K-9 Officer Niko retired in December. It was noted the playground at
Random Park would be upgraded this summer. He thanked Commissioner Curtis for his
willingness to serve on the Planning Commission. He then commented on the levy and budget
that was approved for 2022, and explained the Council approved a Charter amendment to adjust
the levy limit.
Council Member Meehlhause indicated future CUP requests will be brought to the Council for
consideration at a worksession meeting prior to coming to the Planning Commission. Further
discussion ensued regarding the process that would be followed for CUP requests.
The Commission expressed concern with the new process that would be followed for CUP’s and
that there be adequate transparency with the public. The Commission requested that when
CUP’s are discussed by the Council at work sessions, that details of these discussions be
provided to the Commission.
D. Planning Commissioner Reports
None.
8. Approval of Minutes
November 17, 2021.
MOTION/SECOND: Commissioner Nelson/Commissioner Munson. To approve the Minutes
of the November 17, 2021 regular Planning Commission meetings as presented.
Ayes – 6 Nays – 0 Motion carried.
9. Next Planning Commission Meeting:
A. Wednesday, February 2, 2022
B. Wednesday, February 16, 2022
Mounds View Planning Commission January 19, 2022
Regular Meeting Page 4
________________________________________________________________________
10. Adjournment
There being no further business before the Planning Commission, Chair Rundle adjourned the
meeting at 7:19 p.m.
______________________________________________________________________________
Respectfully submitted,
Jon Sevald
Community Development Director
Transcribed by:
Heidi Guenther
Minute Maker Secretarial