HomeMy WebLinkAboutCity Clerk Duties (Amundsen)Clerk-Administrator Ref
Page 1
Position Title Duties by Statute Duties by Charter
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk Audits and examinations
City Clerk
City Clerk
City Clerk
City Clerk Bonds (public debt)
Absentee voting, duties, see ABSENTEE VOTING
Subdivision 13. The Clerk Administrator shall supervise the ‑
conduct of local elections in accordance with the prescribed
laws and regulations.
Appeal and equalization boards, meetings, 274.01, 274.03 these
two references actually deal with the establishment of the Tax Appeal
board and the required public notice of the appeal board meeting date.
Subdivision 16. The Clerk Administrator shall prepare news ‑
releases and develop and discuss public relations material
with all concerned as required. The Clerk-Administrator shall
maintain good public relations with the general public.
Appointment, optional plan A, 412.541, 412.581 this deals with
the establishment and appointment of a clerk in a statutory city, which
Mounds View did with the Charter.
Subdivision 1. The duties of the Clerk Administrator of the ‑
municipality shall include the duties of the Clerk in a statutory
city. The Clerk Administrator shall give the required notice of ‑
each regular and special election, record the proceedings
thereof, notify officials of their elections or appointments to
office, certify to the county auditor all appointments and the
results of all municipal elections. The Clerk Administrator ‑
shall also have the duties set forth in the following
subdivisions:
Assessment rolls, 430.06, 430.102, 435.17 Statute 430 deals with
Land for Streets and Ponds and 435 dea;s with public improvements.
The duties of the Clerk are outlined for certifying the assessment roles
for the projects
Subdivision 9. The Clerk Administrator shall prepare the ‑
annual financial statement and such other statements that
are required by statute.
Contested claims, copies, 6.59 Statute 6 is the State Auditor
section and this refers to the city's rights to contest an audit and use the
Clerk is responsible to file and be served with papers from the State.
Subdivision 9. The Clerk Administrator shall prepare the ‑
annual financial statement and such other statements that
are required by statute.
Duties regarding, 6.55 The Clerk and Council have signed a
request to State Auditor to examine books
Subdivision 9. The Clerk Administrator shall prepare the ‑
annual financial statement and such other statements that
are required by statute.
Notice received, costs, 6.57 The Clerk is notified by State Auditor
of unpaid claims.
Subdivision 9. The Clerk Administrator shall prepare the ‑
annual financial statement and such other statements that
are required by statute.
Clerk-Administrator Ref
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Position Title Duties by Statute Duties by Charter
City Clerk
City Clerk
City Clerk
City Clerk Campaign financial reports
City Clerk
City Clerk
City Clerk
City Clerk
Interest rates, improvement bonds, 430.12 This deals with limitiing
the interest rate the city can use for improvements to 7% the Clerk
certifying the rate to the county auditor.
Subdivision 15. The Clerk Administrator shall work in ‑
cooperation with the Council's appointed attorney and
engineer.
Signatures, 458.35, 458.38
Subdivision 17. The Clerk Administrator shall consult, ‑
unless otherwise directed by the Council, with appointed
officials and with other public or private agencies as may be
required.
Building line easements, 463.06 addresses the filing of easements
with the City Clerk
Subdivision 15. The Clerk Administrator shall work in ‑
cooperation with the Council's appointed attorney and
engineer.
Supplemental judgments, 211A.09, 211B.17 addresses forfeiture
of nomination or office. The “official” filing officers is notified by the
court of the finding.
Subdivision 13. The Clerk Administrator shall supervise the ‑
conduct of local elections in accordance with the prescribed
laws and regulations.
Candidates, municipal elections, 205.065, 205.13 This deals with
Clerk responsiblility to notification county of a primary election and
candidate filing.
Subdivision 13. The Clerk Administrator shall supervise the ‑
conduct of local elections in accordance with the prescribed
laws and regulations.
Charter commissions, reports received, 410.05, 410.07 The Clerk
is to receive the Chater Commission reports.
Subdivision 18. The Clerk Administrator shall be fully ‑
informed regarding federal, state and county programs which
affect the municipality.
City councils, membership, 412.191 Addresses the Members,
Powers and Duties of Council and City Clerk, including clerk
recording responsibility of ordinances and meeting notices.
Subdivision 5. The Clerk Administrator shall act as the Clerk ‑
and bookkeeper of the municipality, shall be the custodian of
its seal and records, shall sign its official papers, shall post
and publish such notices, ordinances as may be required,
and shall perform such other appropriate duties as may be
imposed upon by the Council. For certified copies and for
filing and entering, when required, papers not relating to
municipal business, the Clerk-Administrator shall receive the
fees allowed by state law to town clerks; but the Council may
require the Clerk Administrator to pay such fees to the ‑
municipal treasury.
Clerk-Administrator Ref
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Position Title Duties by Statute Duties by Charter
City Clerk
City Clerk
City Clerk Charter subdivisions 1 through 13.
City Clerk
City Clerk Combining with office of city treasurer
City Clerk
City Clerk
City Clerk
City Clerk
City financial statements, 471.698 addresses cities under 2,500
population and filing financial reports
Subdivision 4. The Clerk Administrator shall keep an ‑
account book in which shall be entered all money
transactions of the municipality, including the dates and
amounts of all receipts, and the person from whom the
money was received, and all orders drawn upon the
Treasurer with their payee and object.
City manager plan, 412.681 addresses the statutory City who has
chosen a City Manager form and doesn't apply to Charter City.na
City officials, election or appointment, 412.151 addresses a large
group of duties, elections, certificates, council proceedings,
ordinances, account book, bookkeeper, custodian of seal, sign official
papers, receive fees, delegate duties.
Claims against city, delegation to city clerk, 412.271 disbursement
of city funds and the process.
Subdivision 4. The Clerk Administrator shall keep an ‑
account book in which shall be entered all money
transactions of the municipality, including the dates and
amounts of all receipts, and the person from whom the
money was received, and all orders drawn upon the
Treasurer with their payee and object.
Generally, 412.02 outlines the Clerk who is elected and the
Treasurer being combined, the compensation, and the terms of election
to position.na
Optional plan A, 412.591 Clerk not elected and the option to
combine or uncombine with Treasurer positions and audit standards. na
Compensation and salaries, elections, recounts, 204C.35, 204C.36
addresses recounts and the Clerks responsibility for elections.
Subdivision 13. The Clerk Administrator shall supervise the ‑
conduct of local elections in accordance with the prescribed
laws and regulations.
County hospital purchase and construction, elections, 376.04 the
Clerk is notified from county of hospital building plans.
Subdivision 17. The Clerk Administrator shall consult, ‑
unless otherwise directed by the Council, with appointed
officials and with other public or private agencies as may be
required.
Clerk-Administrator Ref
Page 4
Position Title Duties by Statute Duties by Charter
City Clerk
City Clerk
City Clerk Definitions
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk Subdivision 1 through 13
City Clerk
City Clerk
City Clerk
City Clerk
County seats, changing, referendum, 372.06 How the Clerk is to
post notice of election
Subdivision 17. The Clerk Administrator shall consult, ‑
unless otherwise directed by the Council, with appointed
officials and with other public or private agencies as may be
required.
Debt schedule, dissolving statutory cities, 412.091 Clerk to file
Dissolution election results
Subdivision 17. The Clerk Administrator shall consult, ‑
unless otherwise directed by the Council, with appointed
officials and with other public or private agencies as may be
required.
Campaign financial reporting, 211A.01 filing officer to keep
candidacy
Subdivision 13. The Clerk Administrator shall supervise the ‑
conduct of local elections in accordance with the prescribed
laws and regulations.
Elections, 200.02
Subdivision 13. The Clerk Administrator shall supervise the ‑
conduct of local elections in accordance with the prescribed
laws and regulations.
Housing and redevelopment authorities, 469.002 Definition of
“Clerk” for Econommic Development
Subdivision 17. The Clerk Administrator shall consult, ‑
unless otherwise directed by the Council, with appointed
officials and with other public or private agencies as may be
required.
Statutory cities, 412.881 na
Deputy clerks, statutory cities, 412.151 Duties of Clerk and
delegation authority.
Deputy registrars of motor vehicles, see
DEPUTY REGISTRARS OF MOTOR VEHICLES
Designees, electronic voting system counting centers, 206.85
Officials in charrge of Counting for elections
Subdivision 13. The Clerk Administrator shall supervise the ‑
conduct of local elections in accordance with the prescribed
laws and regulations.
Dog licenses, 347.11, 347.12, 347.14, 347.19 Clerk's responsibility to
issue Dog tags, but County Attorney's responsibility to institute
proceedings for failure to license a dog.
Subdivision 17. The Clerk Administrator shall consult, ‑
unless otherwise directed by the Council, with appointed
officials and with other public or private agencies as may be
required.
Duluth, 458A.22, 458A.24, 458D.03 deals with Duluth specifically na
Clerk-Administrator Ref
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Position Title Duties by Statute Duties by Charter
City Clerk
City Clerk Election contests
City Clerk
City Clerk Subdivision 13. Elections
City Clerk Subdivision 13. Elections
City Clerk Subdivision 13. Elections
City Clerk Subdivision 13. Elections
City Clerk Subdivision 13. Elections
City Clerk Subdivision 13. Elections
City Clerk Subdivision 13. Elections
City Clerk Subdivision 13. Elections
City Clerk Subdivision 1 through 13
City Clerk Filing with
City Clerk Subdivision 13. Elections
City Clerk
City Clerk
City Clerk
City Clerk
Election certificates to candidates with incomplete financial
reports, 211A.05 candidates responsibility to file statements na
Ballot guards, 209.05
Subdivision 13. The Clerk Administrator shall supervise the ‑
conduct of local elections in accordance with the prescribed
laws and regulations.
Notice, 209.021
Election judges, 204B.19, 204B.195, 204B.23
Election materials, 204B.27, 204C.28
Election of, 412.02
Election officials, training, 204B.25, 204B.28
Elections, deceptive practices, reports received, 204C.035
Elections messengers, 204C.29
Electronic voting systems, duties, see
ELECTRONIC VOTING SYSTEMS
Fees, generally, 412.151
Absentee ballot applications, local elections, 203B.05
Agricultural processing facilities, property tax exemption,
applications, 469.1811 Clerk's duties for accepting and notifying
public of an Agriculture processing facility planned for the city and
city ability to exempt for taxes for same.
Subdivision 17. The Clerk Administrator shall consult, ‑
unless otherwise directed by the Council, with appointed
officials and with other public or private agencies as may be
required.
Audits and examinations, reports, 6.51
Subdivision 17. The Clerk Administrator shall consult, ‑
unless otherwise directed by the Council, with appointed
officials and with other public or private agencies as may be
required.
Building line easements, 463.06
Subdivision 18. The Clerk Administrator shall be fully ‑
informed regarding federal, state and county programs which
affect the municipality.
Campaign financial reports, 211A.02
Clerk-Administrator Ref
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Position Title Duties by Statute Duties by Charter
City Clerk
City Clerk
City Clerk Subdivision 13. Elections
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk Subdivision 13. Elections
City Clerk
City Clerk Subdivision 13. Elections.
City Clerk Subdivision 13. Elections.
City Clerk
Corrections Department advice, lockup plans, 642.01 Cleak to be
made aware of a lockup facility to be built.
Subdivision 18. The Clerk Administrator shall be fully ‑
informed regarding federal, state and county programs which
affect the municipality.
County agricultural inspectors, 18.81 Charges from county
inspector for taking care of weeks to be sent to Clerk of City.
Subdivision 18. The Clerk Administrator shall be fully ‑
informed regarding federal, state and county programs which
affect the municipality.
County seats, changing, notice of referendum, 372.05
Damage claims, dogs, damage to domestic animals, 347.15 Claims
filed with City Clerk for damages from a citizens dowmestic animal.
Subdivision 18. The Clerk Administrator shall be fully ‑
informed regarding federal, state and county programs which
affect the municipality.
Diversion of streams, appraisers' reports, 465.37 Powers of
Municipalities
Subdivision 18. The Clerk Administrator shall be fully ‑
informed regarding federal, state and county programs which
affect the municipality.
Duluth, 458A.22, 458A.24, 458D.05 Duluth Specific na
Economic development authorities, removal of commissioners,
records, 469.095 Clerk to be notified of non-performance of
commissioner and the removal of same from Economic Board
Subdivision 14. The Clerk Administrator shall advise the ‑
Council in decisions affecting the employment or removal of
department heads and appointed officials.
Elections, recounts, 204C.35, 204C.36
Employment property, tax classification application, 469.170
Applications for classification of employment property with Clerk
Subdivision 18. The Clerk Administrator shall be fully ‑
informed regarding federal, state and county programs which
affect the municipality.
Home rule charters, 410.11 Election results of a home rule charter
to be recorded with city Clerk
Hospital district board candidates, affidavits of candidacy, 447.32
election results, notices,
Housing and redevelopment authorities, 469.003, 469.010, 469.013
City Clerk to receive reports and make reports from the Housing
Authority.
Subdivision 18. The Clerk Administrator shall be fully ‑
informed regarding federal, state and county programs which
affect the municipality.
Clerk-Administrator Ref
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Position Title Duties by Statute Duties by Charter
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk Subdivision 13. Elections.
City Clerk
City Clerk Oaths
City Clerk
City Clerk
City Clerk
Housing improvement areas, 428A.12, 428A.18 City Clerk to
receive petitions from Special Housing improvement areas before
ordinance becomes effective.
Subdivision 16. The Clerk Administrator shall prepare news ‑
releases and develop and discuss public relations material
with all concerned as required. The Clerk-Administrator shall
maintain good public relations with the general public.
Improvements, streets, parks, and parkways, 430.02, 430.04 Clerk
responsible to make notices and report.
Subdivision 16. The Clerk Administrator shall prepare news ‑
releases and develop and discuss public relations material
with all concerned as required. The Clerk-Administrator shall
maintain good public relations with the general public.
Infrastructure replacement reserve funds, petitions, 471.572
Subdivision 16. The Clerk Administrator shall prepare news ‑
releases and develop and discuss public relations material
with all concerned as required. The Clerk-Administrator shall
maintain good public relations with the general public.
Model codes adopted by reference, 471.62 Clerk will record,
publish and provide copies of statutes, included by reference, to the
pubic.
Subdivision 16. The Clerk Administrator shall prepare news ‑
releases and develop and discuss public relations material
with all concerned as required. The Clerk-Administrator shall
maintain good public relations with the general public.
Municipal elections, 205.07, 205.13
Municipal state-aid streets, 162.09 City clerks to receive
communication of Rules and Advisory Committee for MSA Streets
Subdivision 18. The Clerk Administrator shall be fully ‑
informed regarding federal, state and county programs which
affect the municipality.
Firefighters civil service commissioners, 420.03 Clerk to
receive oath from
Subdivision 14. The Clerk Administrator shall advise the ‑
Council in decisions affecting the employment or removal of
department heads and appointed officials.
Generally, 358.11
Subdivision 14. The Clerk Administrator shall advise the ‑
Council in decisions affecting the employment or removal of
department heads and appointed officials.
Minneapolis Employees Retirement Fund board members,
422A.04
Clerk-Administrator Ref
Page 8
Position Title Duties by Statute Duties by Charter
City Clerk
City Clerk
City Clerk Subdivision 13. Elections.
City Clerk
City Clerk Petitions for referendum
City Clerk Subdivision 13. Elections.
City Clerk
City Clerk
City Clerk
City Clerk Subdivision 13. Elections.
City Clerk
Personnel board, 44.04
Subdivision 14. The Clerk Administrator shall advise the ‑
Council in decisions affecting the employment or removal of
department heads and appointed officials.
Police civil service commissioners, 419.03
Subdivision 14. The Clerk Administrator shall advise the ‑
Council in decisions affecting the employment or removal of
department heads and appointed officials.
Ongoing absentee voting status, applications, 203B.04
Pedestrian mall matters, 430.101, 430.102 to be filed with Clerk
Subdivision 7. The Clerk Administrator shall prepare reports ‑
and summaries relating to contemplated municipal projects
and/or improvements, and submit them with
recommendations, as may be required, to the Council for
study and subsequent action.
Certificates of indebtedness, statutory cities, 412.301 Clerk to
receive petition holding and election to approve certificate issuance.
Compensation and salaries, mayor and city council, 412.021
ordinance to filed with the Clerk
Subdivision 6. The Clerk Administrator shall supervise the ‑
administration as provided by this Charter and Council action.
Contracts for deed, statutory cities, 412.221
Subdivision 6. The Clerk Administrator shall supervise the ‑
administration as provided by this Charter and Council action.
Home rule charters, amendments, 410.12 Clerk shall receive
ordinances and proposed amendments.
Subdivision 3. The Clerk Administrator shall keep an ‑
ordinance book in which shall be recorded in their entirety all
ordinances passed by the Council.
Municipally owned utilities, leasing, 452.08 Clerk will receive
petitions.
Plans and specifications, public improvements, 429.041 to be filed
with City Clerk
Subdivision 7. The Clerk Administrator shall prepare reports ‑
and summaries relating to contemplated municipal projects
and/or improvements, and submit them with
recommendations, as may be required, to the Council for
study and subsequent action.
Clerk-Administrator Ref
Page 9
Position Title Duties by Statute Duties by Charter
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk Subdivisions 7,15,16
City Clerk Subdivisions 7,15,16
City Clerk Subdivision 16 and 18
Property taxes, revenues, distribution receipts, 276.11 The clerk
shall keep receipts in the clerks office.
Subdivision 4. The Clerk Administrator shall keep an ‑
account book in which shall be entered all money
transactions of the municipality, including the dates and
amounts of all receipts, and the person from whom the
money was received, and all orders drawn upon the
Treasurer with their payee and object.
Rabies proclamations, 35.68 Clerk to receive from Health Board
and publish in newspaper.
Subdivision 6. The Clerk Administrator shall supervise the ‑
administration as provided by this Charter and Council action.
Receipts, fines and forfeitures, statutory cities, 412.871
Subdivision 4. The Clerk Administrator shall keep an ‑
account book in which shall be entered all money
transactions of the municipality, including the dates and
amounts of all receipts, and the person from whom the
money was received, and all orders drawn upon the
Treasurer with their payee and object.
Redistricting plans, 2.91 to be received by Clerk from County
Auditor
Subdivision 17. The Clerk Administrator shall consult, ‑
unless otherwise directed by the Council, with appointed
officials and with other public or private agencies as may be
required.
Sanitary districts, 115.20, 115.23 Clerk to receive notice.
Subdivision 17. The Clerk Administrator shall consult, ‑
unless otherwise directed by the Council, with appointed
officials and with other public or private agencies as may be
required.
Semitaconite taxes, estimates, 298.39
Subdivision 18. The Clerk Administrator shall be fully ‑
informed regarding federal, state and county programs which
affect the municipality.
Special assessment documents, 429.061 duties of Clerk for special
assessment determination, process of notification, response to owner
objections and other duties.
Special service district matters, 428A.02, 428A.08, 428A.09
before effective complaints received by Clerk and filings with court.
State statutes and rules adopted by reference, 471.62 Clerk will
provide public with full language if incorporated by reference.
Clerk-Administrator Ref
Page 10
Position Title Duties by Statute Duties by Charter
City Clerk Subdivision 18.
City Clerk Subdivision 18.
City Clerk Subdivision 18.
City Clerk Subdivision 18.
City Clerk
City Clerk Financial reports
City Clerk
City Clerk
City Clerk Subdivision 18
City Clerk
City Clerk Subdivision 13
Statements of operation, 412.381 Clerk will receive reports from
Utility Commission
Tear gas or electronic incapacitation devices, vendors license
applications, 624.731 ...shall be filed with the clerk...
Telephone companies, permits issued before 1915 law, 237.18
...filing with the clerk of the municipality which granted such
franchise
Timely delivery, 645.151 ...delivered on Saaturday, Sunday or
legal holiday is considered timely if delivered the next succeeding day
not of...
Unearned wages, assignment for security, employer's acceptance,
181.07 ...filed and recorded with the clerk of the city or town where
the party making the assignment or order resides...
Subdivision 4. The Clerk Administrator shall keep an ‑
account book in which shall be entered all money
transactions of the municipality, including the dates and
amounts of all receipts, and the person from whom the
money was received, and all orders drawn upon the
Treasurer with their payee and object.
Park boards, statutory cities, 412.501 An annual statement of its
receipts and disbursements shall be filed with the clerk immediately
after the close of the calendar year and shall be included as part of the
annual financial report or statement of the clerk in conformity with
section 471.697 or 471.698.
Subdivision 4. The Clerk Administrator shall keep an ‑
account book in which shall be entered all money
transactions of the municipality, including the dates and
amounts of all receipts, and the person from whom the
money was received, and all orders drawn upon the
Treasurer with their payee and object.
Public utility commissions, statutory cities, 412.381
An annual financial report shall be made and a copy filed with
the clerk at the close of the calendar year and shall be
included as part of the annual financial report or statement of
the clerk in conformity with section 471.697 or 471.698
Fireworks display permits, 624.22...made in writing to the municipal
clerk at least 15 days in advance...
First class cities, 357.29, 357.39 to 357.41, 462.357 na
General elections, duties, see GENERAL ELECTIONS
Clerk-Administrator Ref
Page 11
Position Title Duties by Statute Duties by Charter
City Clerk Subdivision 13 and 18
City Clerk Subdivision 1 through 13
City Clerk Subdivision 17 and 18
City Clerk
City Clerk Improvements
City Clerk Subdivision 7
City Clerk Subdivision 8
City Clerk Subdivision 9
City Clerk
City Clerk
City Clerk Local firefighter relief associations, duties
City Clerk
City Clerk Subdivision 17
City Clerk Subdivision 17
City Clerk Memberships
City Clerk Subdivision 1 through 13
Help America Vote Act, complaints procedures, 200.04 IF a
complaint is received The Secretary of State must provide the city
clerka copy of the complaint within three business days of receiving it
Home rule charters, 410.11
Hospital district resolutions, 447.31 Clerk or recording officer shall
send notice to county auditor of adopted resolutions .
Housing improvement areas, 428A.13 Addresses the clerks duty to
notify council of objections from property owners to property
inclusion in a Housing Improvement Area.
Subdivision 7. The Clerk Administrator shall prepare reports ‑
and summaries relating to contemplated municipal projects
and/or improvements, and submit them with
recommendations, as may be required, to the Council for
study and subsequent action.
Awards and assessments, 430.03
Cancellation, refunds, 435.202
Special assessments, 429.061, 429.081
Instruments, executing, statutory cities, 412.201 Every contract,
conveyance, license, or other written instrument shall be executed on
behalf of the city by the mayor and clerk, with the corporate seal
affixed, and only pursuant to authority from the council.
Subdivision 6. The Clerk Administrator shall supervise the ‑
administration as provided by this Charter and Council action.
Liquor licensees, convictions, notice received, 340A.905 the court
administrator shall, within ten days after the conviction, mail a written
notice of the conviction to the clerk of the municipality
Subdivision 15. The Clerk Administrator shall work in ‑
cooperation with the Council's appointed attorney and
engineer.
Bylaws, amendments, certified copies, 423A.171 to 423A.19
responsibility of municipal clerk to notify exec direrctor of legislative
commission on pensions and retirement.
Subdivision 17. The Clerk Administrator shall consult, ‑
unless otherwise directed by the Council, with appointed
officials and with other public or private agencies as may be
required.
State aid, 69.011 Clerk shall certify the existence of Relief
Association and other duties.
Local police relief associations, duties, 423A.171 to 423A.19
City councils, 412.191
Clerk-Administrator Ref
Page 12
Position Title Duties by Statute Duties by Charter
City Clerk Subdivision 17
City Clerk Subdivision 17
City Clerk Subdivision 13. Elections.
City Clerk Minneapolis Police Relief Association
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk
State Voting Systems Contracts Advisory Committee, 206.805
shall appoint from..clerk...exeperienced with electronic voting
systems.
Volunteer firefighter relief associations, boards of trustees,
424A.04
Messengers, elections, duties, 204C.29
Postretirement payments, 423B.15
Minute books, maintaining, statutory cities, 412.151
Subdivision 1. The duties of the Clerk Administrator of the ‑
municipality shall include the duties of the Clerk in a statutory
city. The Clerk Administrator shall give the required notice of ‑
each regular and special election, record the proceedings
thereof, notify officials of their elections or appointments to
office, certify to the county auditor all appointments and the
results of all municipal elections. The Clerk Administrator ‑
shall also have the duties set forth in the following
subdivisions:
Municipal civil service rules, 44.11
Municipal clerks, city clerks defined as, 69.011, 203B.01
Section 6.01. Administrative Responsibility. The Council as
a body, shall be responsible for the administration of the City.
The Council shall appoint an administrative officer to assist in
the administration of City affairs. For purposes of reference
in this Charter, this administrative officer shall be referred to
as the Clerk Administrator.‑
Municipal elections, duties, see MUNICIPAL ELECTIONS
Subdivision 13. The Clerk Administrator shall supervise the ‑
conduct of local elections in accordance with the prescribed
laws and regulations.
Clerk-Administrator Ref
Page 13
Position Title Duties by Statute Duties by Charter
City Clerk
City Clerk Subdivision 13. Elections.
City Clerk
City Clerk Subdivision 13. Elections.
City Clerk Subdivision 13. Elections.
City Clerk Subdivision 13. Elections.
City Clerk Subdivision 13. Elections.
City Clerk
City Clerk Subdivision 4
City Clerk Subdivision 5
City Clerk Subdivision 4
City Clerk Subdivision 7
City Clerk Subdivision 5
City Clerk Subdivision 1 and 13
City Clerk Subdivision 1 and 13
City Clerk Subdivision 9
City Clerk Subdivision 9
City Clerk Subdivision 10
Municipal state-aid street fund, allocation statement, 162.14
Addresses State-Aid Road System and specifically notice to the Clerk
of the state portion to be awarded the city.
Subdivision 17. The Clerk Administrator shall consult, ‑
unless otherwise directed by the Council, with appointed
officials and with other public or private agencies as may be
required.
News media, 206.85 addresses the official in charge of elections and
responsibility for counting, reporting, staffing, and archiving of
election results.
Notarization, notarial powers of city clerks, 358.15 addresses ex-
officio notary public. The Clerks or recorders of Cities are ex-official
Notary Publics.
Subdivision 17. The Clerk Administrator shall consult, ‑
unless otherwise directed by the Council, with appointed
officials and with other public or private agencies as may be
required.
Notices of election, 204B.34, 204D.22, 205.065, 205.16
Oaths, power to administer, 358.10
Office hours, elections, 203B.085, 204C.28
Optical scan voting systems, testing, 206.83
Optional plan A, 412.541, 412.581, 412.591 na
Orders, disbursing city funds, statutory cities, 412.271 No
disbursement of city funds, including funds of any municipal liquor
dispensary operated by the city, shall be made except by an order
drawn by the mayor and clerk upon the treasurer
Ordinance books, maintaining, statutory cities, 412.151
Payments by city treasurers, statutory cities, 412.141
Pedestrian malls, 430.031, 430.101, 430.102 ,,,clerk shall receive the
notice of appeal....
Petitions, 6.54, 410.12, 429.036 the duties of Clerk as receiver of
petitions, record petitions, certify petitions, etc.
Polling places, duties, see POLLING PLACES duties....
Precinct caucuses, notice received, call, 202A.14
Property tax hearings, notice received, 275.065 ...if the city
clerk...certifies the cost of enforcement action to the county....
Public health nuisances, abatement, enforcement, costs, 145A.08
Public utility commissions, 412.341 The secretary need not be a
member of the commission and may be the city clerk.
Clerk-Administrator Ref
Page 14
Position Title Duties by Statute Duties by Charter
City Clerk Subdivision 16
City Clerk Records and record keeping
City Clerk
City Clerk
City Clerk Reports given
City Clerk Subdivision 9
City Clerk Subdivision 9
City Clerk Subdivision 9
City Clerk Subdivision 9
City Clerk Subdivision 9
City Clerk Subdivision 17
City Clerk Subdivision 1 and 13
City Clerk Subdivision 18
City Clerk Subdivision 16
City Clerk Subdivision 16
City Clerk
City Clerk Subdivision 13. Elections.
City Clerk Subdivision 16
City Clerk
City Clerk Subdivision 13. Elections.
City Clerk
City Clerk
Rabies proclamations, 35.68 ...clerk shall receive...clerk shall
publish in newspaper...
Annexation, joint information meetings, 414.0333
Referendum results, statutory cities, 412.081, 412.091, 412.551
Dog licenses, 347.12, 347.19
Electronic voting systems, plans, 206.82
Financial reports, 471.697, 471.76
Tax collection statements, 471.69
Voter registration, violations, 201.27
Representation, Voting Machines Options Working Group, 206.91
Representatives, conduct at polling places, 204C.06 ... municipal
clerk may be present at the polling place...
Restricted residence districts, duties, 462.14 Addresses clerk
responsibility to record, publish, objections, certify and duties in
relation to the establishment of a Restricted residence district.
Rivers and streams, diversions, 465.33, 465.37 A copy of all
subsequent notices relating to the proceeding which are required to be
published, shall be mailed by the city clerk immediately after the first
publication thereof to such persons as shall have appeared in the
proceedings and requested in writing that such notices be mailed to
them.
Rural and urban service districts, proceedings and records, 272.67
Saint Cloud, 458A.06 na
Sample supplemental ballots, copies to, 204D.169
Sanitary districts, location, notice received, 115.24
Special assessments, 429.061, 430.02
Special elections, duties, see SPECIAL ELECTIONS
Special or local laws, approval, 645.021
Special service districts, establishment, 428A.02
Clerk-Administrator Ref
Page 15
Position Title Duties by Statute Duties by Charter
City Clerk Subdivision 13. Elections.
City Clerk Subdivision 1 through 7
City Clerk Streets and roads
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk Subdivision 13. Elections.
City Clerk Subdivision 13. Elections.
City Clerk Subdivision 13. Elections.
State Voting Systems Contracts Advisory Committee, 206.805
Statutory cities, 412.151 Clerk Duties, shall give notice to public,
record the proceedings and minutes book, oridinace
Roads taken over as trunk highways, 161.19 Clerk may request
from state a plat of the roads taken by the state in the municipality.
Subdivision 18. The Clerk Administrator shall be fully ‑
informed regarding federal, state and county programs which
affect the municipality.
Vacating, resolutions, 440.135 Council my act to vacate and a
copy of the resolution duly certified by the city clerk shall be recorded.
Subdivision 3. The Clerk Administrator shall keep an ‑
ordinance book in which shall be recorded in their entirety all
ordinances passed by the Council.
Vacating streets and alleys, completion of proceedings, 412.851
clerk shall prepare a notice of completion of the proceedings
Subdivision 18. The Clerk Administrator shall be fully ‑
informed regarding federal, state and county programs which
affect the municipality.
Subdivision of land, 272.162, 462.358 The clerk shall certification
to the county auditor the land transfer meets certain criteria.:
Subdivision 18. The Clerk Administrator shall be fully ‑
informed regarding federal, state and county programs which
affect the municipality.
Surety bonds, statutory cities, 412.111 The bonds furnished by the
clerk and treasurer shall be corporate surety bonds
Subdivision 2. The City Council shall hire heads of
departments, and such other and further officers and
personnel as may be required to operate the City efficiently.
The City Council shall determine the qualifications thereof
and prescribe the duties to be performed by each, except as
otherwise prescribed in this Charter.
Taconite municipal aid, distribution, 298.282
Subdivision 18. The Clerk Administrator shall be fully ‑
informed regarding federal, state and county programs which
affect the municipality.
Tax-forfeited lands, 282.01 County Autitor shall serve a notice of
reversion, with a copy of the declaration, by certified mail upon the
clerk
Subdivision 18. The Clerk Administrator shall be fully ‑
informed regarding federal, state and county programs which
affect the municipality.
Terms of office, 412.02, 412.571
Unofficial ballots, duties regarding, 203B.06
Vacancies in office, 412.02
Clerk-Administrator Ref
Page 16
Position Title Duties by Statute Duties by Charter
City Clerk Violations and penalties
City Clerk Subdivision 13. Elections.
City Clerk Subdivision 13. Elections.
City Clerk Subdivision 13. Elections.
City Clerk Volunteer firefighter relief associations
City Clerk
City Clerk Subdivision 13. Elections.
City Clerk Subdivision 13. Elections.
City Clerk Subdivision 13. Elections.
City Clerk Voting precincts
City Clerk Subdivision 13. Elections.
City Clerk Subdivision 13. Elections.
City Clerk Subdivision 13. Elections.
City Clerk Subdivision 13. Elections.
City Clerk Subdivision 13. Elections.
References
Home Rule Charter City is found in Minnesota Statutes 410
Elections, 201.27, 204C.41, 211A.05
Voter registration violations, failure to report, 201.27
Voting machines and systems, rules or laws, violations, 206.66
Boards of trustees, 424A.04 managing board must have two
members from the officials of the cities serverd.
Subdivision 17. The Clerk Administrator shall consult, ‑
unless otherwise directed by the Council, with appointed
officials and with other public or private agencies as may be
required.
Voter registration, duties, see VOTER REGISTRATION
Voting, duties regarding, see VOTING
Voting machines and systems, see
VOTING MACHINES AND SYSTEMS
Boundary corrections, 204B.14, 204B.146
Maps, 201.061, 204B.14
Redistricting, 204B.14, 204B.146
Voting returns, summary statements, 204C.26, 204C.27, 204C.28
Voting systems, see VOTING MACHINES AND SYSTEMS
Statutory cities are found in Minnesota Statutes 412 sections
412.601 to 412.751 only apply to a Statutory City under
Optional Plan B.
Clerk-Administrator Ref
Page 17
Position Title Duties by Statute Duties by Charter
Statue 274 deals with Assessments and Boards of Appeal
410.015 DEFINITIONS RELATING TO CITIES. In any law
adopted after July 1, 1976, the word "city" when used, without
further description extending the application of the term to
home rule charter cities, means “statutory cities” only.
410.18 DISTRIBUTION OF ADMINISTRATIVE POWERS.
Such charter commission may also provide that the
administrative powers, authority, and duties in any such city
shall be distributed into and among departments and may
provide that the council may determine the powers and duties
to be performed by and assign them to the appropriate
department and determine who shall be the head of each
department and prescribe the powers and duties of all officers
and employees thereof, and may assign particular officers or
employees to perform duties in two or more departments, and
make such other rules and regulations as may be necessary or
proper for the efficient and economical conduct of the business
of the city.
410.33 SAVINGS CLAUSE. If a city charter is silent on a
matter that is addressed for statutory cities by chapter 412 or
other general law and general law does not prohibit a city
charter from addressing the matter or expressly provide that
a city charter prevails over general law on the matter, then
the city may apply the general law on the matter.
Charter 6.03 Mounds View contains the Duties of Clerk-
Administrator