HomeMy WebLinkAboutEssential Serivces Spreadsheet 2011Police Department
Essential
Somewhat Essential
Not Essential
Provide traffic control and enforcement of all traffic laws
4
Enforce all criminal laws and investigate crimes
4
Arrest law violators and protect public
4
Assist citizens with civil issue requests
3
1
Organize and facilitate neighborhood watch groups
4
Provide instruction of DARE program at Pinewood elementary school
2
2
Monitor and ensure compliance of alcohol and tobacco sales by licensed businesses
2
1
1
Disseminate crime alert information through web, e-mails and assorted electronic means
3
1
Host and organize Predatory Offender community notification meetings
3
1
Provide tours and public education efforts with civic and school groups
3
1
Assist with school crossing and traffic flow concerns at local schools
3
1
Provide officer at middle school to assist with education, security and various tasks
2
2
Partner with multi unit dwellings to assist in crime free housing matters
3
1
1
Assist with code enforcement and provide animal control
2
1
1
Provide housewatch/property checks
1
2
1
Vehicle lockout service
3
1
Offer crime prevention education
1
3
Participate in National Night Out, Safety Camp and other outreach endeavors
2
2
Provide instruction in youth gun safety course
1
2
1
Community Development Department
Essential
Somewhat Essential
Not Essential
Rental Dwelling Inspections and Licensing
3
1
Nuisance Code Enforcement
4
Planning and Project Development Review
4
Comprehensive Plan Oversight, Management and Revision
3
1
Conduct Fire Code Inspections and Enforcement
4
Fire Fighting and Emergency Response
3
1
Coordination of Economic Development Activities
3
1
Assist with Crime -free Multi Housing Programs
3
1
Coordinate Licensing of Contractors, Verification of Licensure
2
1
1
Develop Ordinances in Support of Programs and Policies
2
1
1
Prepare Quarterly Newsletter Mounds View Matters and other Communication Pieces
1
3
Review and Issue Building, Zoning, Plumbing, Sign, Fire and Mechanical Permits
4
Perform HRA (Section 8) Rental Inspections
3
1
Collect Fees for Permits, Plan Reviews, Applications and Licenses
4
Zoning and Building Code Enforcement
4
Community Development Department (Cont'd)
Essential
Somewhat Essential
Not Essential
Housing Code Enforcement
4
Coordinate Communication Efforts via Web and Social Media
2
1
1
Negotiate, Prepare and Implement Development Contracts and Agreements
4
Review and Coordinate Tax Increment Financing Activity
3
1
Develop and Maintain an "Available Properties" Database for Economic Deve. Purposes
4
Coordinate Planning, and Preparation of a Home and Garden Show
2
2
Administration
Essential
Somewhat Essential
Not Essential
Broadcast City Meetings on Cable TV Channel 16
3
1
Coordinate Recycling Program & SCORE Grant Funding
3
1
Conduct all Business Licensing
3
1
Manage and Coordinate Election Activities
3
1
Oversee Records Retention Compliance
2
1
1
Respond to Data Practices Requests
2
2
Support Recreation Programming & Event Center Rental through YMCA Agreement
1
3
Oversee and coordinate special events such as Town Hall Meeting
2
1
1
Liaison to Festival in the Park Committee
2
2
Human Resources Management
4
Benefits Administration
3
1
Publication of Legal Notices
3
1
Perform Notary Public Duties
3
1
Provide Receptionist duties - phone calls and front desk
3
1
Prepare Information Videos for replay online and on Channel 16
1
2
1
Training and Development of Employees
2
2
Coordinate Spring and Fall Clean-up Events
3
1
Licensing of Dogs
3
1
Liaison to the Charter Commission
1
3
Finance Department
Essential
Somewhat Essential
Not Essential
Payroll Services
4
Accounts Payable and Receivable, Preparation of monthly invoices
4
Preparation of Five Year Financial Plan
4
Annual Budget Preparation
4
Utility Billings and Receipt of Utility Payments
4
Certification of Assessments
3
1
Preparation of Comprehensive Annual Financial Report
3
1
Coordination of Annual Municipal Audit
3
1
Finance Department (Cont'd)
Essential
Somewhat Essential
Not Essential
Provide Debt Management Services
3
1
Coordinate existing and future information technology and I -Net needs
2
1
1
Maintain the City's primary and subsidiary financial records
4
Prepare and file Quarterly and Annual Tax Reports and other forms
4
Assist with Annual benefits Open Enrollment Process
2
2
Investment and Cash Flow Services, Bank and Investment Reconciliations
4
Provide Risk Management Services and Administration of City Insurance Policies
3
1
Public Works Department
Essential
Somewhat Essential
Not Essential
Pump and Treat Groundwater and distribution for public consumption
4
Coordinate access of leased tenants of Water Tower
2
2
Maintain Water Distribution equipment and infrastructure
4
Collect and Transport Wastewater
4
Maintain,. Inspect, repair and improve sanitary infrastructure
4
Provide flood control operations throughout City
3
1
Collect and treat stormwater runoff
3
1
Oversee MS4 Permit and implement SWPPP
3
1
Coordinate Stormwater Infiltration Program, inspect and maintain features
4
Manage public and private utilities in Right -of -Ways
3
1
Liaison to the Streets and Utilities Improvement Committee
3
1
Operate, maintain, inspect, repair and improve roadway pavements
4
Snow and Ice Control and Removal from Roads, Sidewalks and Trailways
3
1
Inspect, maintain and improve sidewalk, trailways and parking lots
3
1
Oversee and mainage street signs, pavement marking, street lighting and traffic isgnals
3
1
Maintain and repair City fleet of vehicles and equipment replacement
4
Manage and maintain park land and park facilities
3
1
Maintain, repair, and improve City Hall, Community Center, Public Works Garage, Wells, etc.
3
1
Provide and perform engineering services, prepare plans and specifications
3
1
Coordinnte and maintain GIS data
2
1
1
Manage the Urban Forest cia contract for City Forester Services
2
1
1
Oversee Street and Utlity Improvement Program
3
1
Project management and contract administration
4
Liaison to Park, Recreation and Forestry Commission
1
3