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HomeMy WebLinkAboutMinutes December 16, 2004Park and Recreation Commission Meeting Minutes December 16, 2004 Meeting Called to order: 1. Roll Call: Present: Kroeger, Kunz, Kunza, Silvis, Long, Edmond, Aukee, Dazenski, Lee Absent: Steeves, McIntyre, 2. Approval of November 18, 2004 Meeting Minutes: No minutes were submitted 3. Unfinished Business: Greenfield Park Play Equipment - THE FOLLLOWING WAS READ On Monday, December 13, 2004 the City Council ordered the Greenfield Playground Equipment Replacement Project and awarded the contract to Minnesota/Wisconsin Playground in the amount of $60,000.00. The City Council also approved revising the contract to include a climbing wall at an estimated cost of $4,000, with the total project cost not to exceed the budgeted amount of $64,541.05. The inclusion of said climbing wall is contingent on receiving majority approval from the Parks and Recreation Commission. The details to finalize the project, including the possible inclusion of a climbing wall and the color scheme, will need to be discussed. The addition of the climbing was discussed. An “S-curve” wall is proposed. Staff will check with the City’s insurance company to determine if this represents additional liability for the City. Staff will check on all of the playground equipment items –including the wall. The wall can be free standing or attached to various locations of the playground equipment. The wall is within the budget (adding the wall will not increase the total project cost over what was budgeted). The wall has hand and foot holds on it that are bolted together. The Commissioners were concerned that the bolts would come loose. The City’s maintenance crew inspects all equipment once per week. Commissioners Edmond was concerned about slipping in the winter. Dazenski replied that it would be no different than the rest of the equipment. The wall would be eight (8) feet tall. It would be for ages approximately 5 to 12. There was a question if this height was an issue. Commissioner Kunza thought that the maximum height was “twice the height of the person using it”. Can the decision to include the wall be delayed until the next meeting on January 27, 2005? Yes. Commissioners asked; “Why is the wall an issue? Why is it proposed to be added? The neighborhood group requested it since the project was under budget. Motion to approve adding the wall to the project: Kunza 2nd: Kunz Motion passed unanimously Color Scheme: The Neighborhood Group recommended: Plastic – Red, Steel – Blue for the main portion of the playground equipment. The toddler area would be the reverse of this: Plastic – Blue, Steel – Red. The dinosaur was recommended to be green. Staff concurred with this recommendation stating that these were “traditional” colors. Staff also indicated that brighter colors are more susceptible to graffiti. Motion to accept the color scheme as presented: Aukee 2nd: Kunza Motion passed unanimously The Commissioners ask to what “standards the specification will meet?” Staff will determine these standards and will memorialize it those standards by recording that “as of this time / date these are the standards the playground equipment meets”. The Commissioners ask if the site preparation and equipment was included in the proposed costs. It is not –Staff will perform these functions. With the remaining budget the Commissioners wanted to erect a sign / plaque to state – Greenfield Park, Date erected, list of donators. Commissioners also wanted to make sure it was handicapped accessible. Motion to use remaining budget to make the play equipment handicapped accessible and to erect a dedication sign: Motion passed remaining budget unanimously Cindy Palm, Greenfield Park Neighborhood Group Leader, publicly thanked the Commissioners, Staff, and tall of the companies that donated to this project. Groveland Park Building Replacement. – THE FOLLLOWING WAS READ Staff met with representatives of TKDA on December 1, 2004 to discuss this project. TKDA has submitted a draft concept plan for the Commissioner’s review. TKDA has indicated that based on ENR (Engineering News Record) data the building construction cost for the Groveland building may be 26% more than the Hillview building. This increase is based solely on inflation. TKDA will be collecting site data in January. Draft concept plan was included in the packet. The concept plan added 4 feet to the side for additional storage. The concept plan eliminates the “jog” in the front of the building. Keep the concept plan with an open floor plan like the Hillview plan. Facility Guide Update This was review at the last meeting. Staff is still working or addressing all of the comments. A revised draft will be submitted to the Commission in January. The Commissioners suggested that the printing of the Facility Guide be delayed until there is more information pertaining to the Groveland Building – after we know more about the status of the building / after it is officially approved by the City Council. YMCA Committee Update – A meeting was held on December 6, 2004. Items that were discussed were Recreation Software Purchase, fitness center equipment upgrade- looking at replacing with used YMCA equipment, adding two new security cameras, and revising the entrance sign to include all current tenants. The YMCA proposed that the fitness center equipment could be replaced with used YMCA equipment. The YMCA committee is looking at adding to new security cameras; one color camera for the front desk and a second one for the hallway facing the north door exiting onto Bronson Drive. 2004 Park Needs Analysis This was completed at the October meeting. Commissioners wanted to view the final plan. 4. New Business: City Wide Survey develop questions The City Council has approved a contract to conduct a citywide telephone survey. This will be a fifty-question (50) survey posed to four hundred (400) random homes. Are there questions that the Parks and Recreation Commission wish to include in the survey? The Administration Department requests that the Commissioners develop a list of questions they would liked asked, in order of importance. The Commissioners developed a list that was included in the June / July edition of the Mounds View Matters. The Commissioners asked have many question s could be dedicated to Parks; about 3 to 5. There was much discussion pertaining to what questions to include. Commissions were asking; “What information do we want to get from the survey?” The final list of questions are as follows: 1. Do you feel Mounds View should focus on maintaining existing facilities and services or on new features/facilities/programs. 2. Of these five options, which one is most important to you a) Facilities b) playgrounds c) Trails d)Recreation Programs e) athletic fields 3. Would you support a smoking ban in the Mounds View Parks? 4. If you could change or add one feature to the Mounds View park system, what would it be? 5. How would you rate the City of Mounds View parks & recreational opportunities? Approve meeting dates for 2005 The dates needed to be changed from 2004 to 2005. Motion to accept the meeting dates for 2005 with the revision: Aukee 2nd: Long Motion passed unanimously Recommend a Chairperson for 2005 - to be approved by City Council The Commissioners recommended than John Kroeger remain as Chairperson. Motion to recommend John Kroeger as Chairperson of the Parks and Recreation Commission for 2005: Aukee 2nd: Long Motion passed unanimously (Kroeger abstained from voting) Select a Vice-Chairperson and Secretary for 2005 The Commissioners selected Jerry Kunz as the Vice Chairperson of the Parks and Recreation Commission for 2005 (pending his approval) and Staff to be the Secretary. Motion to select Staff as the Parks and Recreation Commission Secretary for 2005: Long 2nd: Kunza Motion passed unanimously (Kunz abstained from voting) Motion to select Jerry Kunz as Vice Chairperson of the Parks and Recreation Commission for 2005: Kroeger 2nd: Long Motion passed unanimously (Kunz abstained from voting) 5. Commissioner/Staff Reports: Announce that there is a vacant seat on the Commission and that application are available but must be submitted by Monday, January 17th, by 4:30 p.m. Ice Rink Update Currently developing a frost base Need temperatures to cooperate Any Other Reports? Shari Kunza reported that she attended the Minnesota Parks and Recreation Association conference. – They can help the Commission with difficult issues and questions. 6. Request for future agenda items/other business Possible Items for January 27th Agenda LaCrosse Field / Oakwood Park Renovation Project Keep all unfinished business in the agenda Parks Needs Analysis Announced that the Next regular scheduled meeting will be January 27, 2005. Motion to adjourn: Long 2nd: Silvis Motion passed unanimously Respectfully submitted by: Greg Lee