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HomeMy WebLinkAboutMinutes January 27, 2005Park and Recreation Commission Meeting Minutes January 27, 2005 Meeting Called to order: 1. Roll Call: Present: Kunz, Kunza, Silvis, Aukee, Dazenski, Steeves, Lee Absent: Kroeger, Long, McIntyre 2. Approval of December 16, 2004 Meeting Minutes: Motion to approve: Silvis 2nd: Kunz Motion passed unanimously 3. Unfinished Business: Greenfield Park Play Equipment - THE FOLLOWING WAS READ On December 16, 2004 the Parks and Recreation Commission approved adding the climbing wall to the project. The Commission also approved color scheme. Based on these approvals, Staff placed the order with the contractor, Minnesota/Wisconsin Playground. It is anticipated that the playground equipment will be delivered and installed in May of 2005. Staff checked with the City’s insurance company and determined that the addition of a climbing wall does not increase the City’s liability or insurance premiums. Staff also checked into what standards the specifications of the playground equipment would meet. Staff has received a Certificate from the International Play Equipment Manufactures Association stating that the Greenfield Park Play Ground Equipment conforms to Standard Consumer Safety Performance Specification for Playground Equipment for Public Use. This will be included in next month’s Parks Commission Packet. Groveland Park Building Replacement. – THE FOLLOWING WAS READ TKDA continues to work on the preparation of the site plans, construction plans, specifications, and any other planning phase aspects of this project. Staff has requested that TKDA provide an approximate time estimate when draft plans could be available for the Commissioner’s review. Parks Supervisor, Steve Dazenski, reported that TKDA has informed him that they are near completion of the draft plans for the building. The draft plans will be presented to the Commission for review and comment as soon as they are available. Commissioner Aukee inquired if this project was in the budget. Staff responded that it was included in the 2005 Budget and Capital Improvement Program. Facility Guide Update THE FOLLOWING WAS READ A revised draft will be submitted to the Commission in February. At the December 16, 2004 meeting, the Parks and Recreation Commissioners suggested that the printing of the Facility Guide could be delayed until there is more information pertaining to the Groveland. Staff stated that this will presented at the February meeting. However the Commissioners may want to wait to publish it. The Commissioners inquired as to the cost and frequency of publishing. Staff will investigate publishing costs. The frequency of publishing will be discussed at the February meeting. YMCA Committee Update – THE FOLLOWING WAS READ A meeting was held on January 10, 2005. Items that were discussed were Recreation Software, adding two new security cameras, addition of two used, commercial grade, treadmills donated by the YMCA, and the remodeling of the interior of the building. The entrance sign has be updated to include all current tenants. A meeting was held on January 10, 2005. The committee is recommending that new recreation software be purchased – “Rec Net” This will be brought to the City Council on February 14, 2005 for approval. Two new security cameras will be purchased. One will be placed behind the front desk. The other to monitor the north hallway doors. Two used tread mills have been donated by the YMCA. These are commercial grade pieces of equipment. The YMCA has received a lot of compliments regarding the treadmills. Jeanette Steves reported that they are working out well. The City will be maintaining these treadmills. The YMCA will be submitting a year-end report at the February meeting. A “garage sale” will be held at the Community Center on February 18th and 19th. The Committee is looking into remodeling the interior. An interior designer was brought in to see what could be done to upgrade the décor and make the banquette entrance stand out and be more prominent. 2004 Park Needs Analysis This was completed at the October meeting. The version presented has changes noted in red. Once the Commissioners review the changed and approve it, Staff will finalize it. Page 5 – Remove item 43. Greenfield Park Play Equipment -$5,000 – This has been addressed with the recent approvals and order being placed. Page 6 – Item 22. Do not state: “take out playground equipment and replace with youth soccer field at Oakwood park”. Instead revise it to state: “Options at Oakwood Park will be reviewed.” Commissioner Kunza would like to have neighborhood input on this issue before any conclusions are drawn. There was a request to add a picnic table to Greenfield Park. A picnic table and two benches will be added at the when the new playground equipment is installed. City Wide Survey THE FOLLOWING WAS READ Staff has developed a DRAFT fifty-question (50) Community Survey. This will be discussed with the City Council at the next Work Session on February 7, 2005. Staff also created a longer 104-question survey. Although a 50-question survey was approved by the City Council, the Council may want to consider adding additional questions. All five (5) questions, submitted by the Parks and Recreation Commission, are included in the DRAFT questionnaire (questions No. 25 through 30). There are also two questions pertaining to the Community Center (questions No. 31 and 32). The Commissioners were please with the draft survey questions pertaining to Parks. It was suggested that Question No. 44 be revised to better clarify the age group. It was suggested that “children under 5” be used as opposed to “pre-schoolers”. 4. New Business: Review Applications for the Vacant Parks and Recreation Commission Seat / Provide a Recommendation. THE FOLLOWING WAS READ Staff advertised the vacancy in the City’s official newspaper, on the City’s web site, and announced the vacancy at Parks and Recreation and City Council Meetings. As of the deadline of Monday, January 17, 2005, the City received one application. This was from Cindy Palm. Attached is a copy of her application. Motion to recommended her approval: Silvis 2nd: Aukee Motion passed unanimously This will go to the City Council on February 14, 2005 for approval. If approved by Council, Ms. Palm will be sworn in on February 24, 2005. LaCrosse Field / Oakwood Park Renovation Project Rice Creek Watershed thought it may obtain approval, but hasn’t issued it yet. The City’s Surface Water Management Person continues to work with the Watershed on this issue. Commissioners asked if there was a map. Plan airphotos with dimensions of the proposed Soccer / LaCrosse Field. Commissioners suggested that this should be included in the Park Tour to be conducted at the May meeting. 5. Commissioner/Staff Reports: The DNR is planning to install the Lakeside Lions Park Fishing Pier before the second week of June, if possible. Not in time for opener Correctional facility inmates will be constructing the pier –they have been behind schedule. Graffiti removal information request from an Irondale High School Student This email was included in the packet Ice Rink Update Hillview and Lambert are the highest used rinks. Carpet will be installed in Lambert in February. The ice has been in good shape –better than previous years. There is signs that the rinks are getting a lot of use. Shelters have been well cared for. Commissioners asked if there are shovels available at the rinks. Steve Dazenski replied – Yes. 6. Request for future agenda items/other business Possible Items for February 24th Agenda Mounds View Matters Articles (due March 28th for May /June edition) February 24th – Identify Articles: Greenfield Playground, Groveland Building, Fishing pier… March 24th - Review Articles Skate Park - The Commissioners requested previously developed costs estimates for the Skate Park. There were two sites considered. Commissioners discussed a combination of a hockey rink and skate parks rink. Cost for a combination rink may need to be developed –concrete versus bituminous Announced that the Next regular scheduled meeting will be February 24, 2005. Motion to adjourn: Aukee 2nd: Silvis Motion passed unanimously Respectfully submitted by: Greg Lee