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HomeMy WebLinkAboutMinutes September 22, 2005 Park and Recreation Commission Meeting Minutes September 22, 2005 Meeting Called to order: 1. Roll Call: Present: Kroeger, Kunz, Palm, Silvis, Aukee, Kunza, Absent: Long Staff Present: Lee, Weldon 2. Approval of minutes from the August 25, 2005 meeting – The first motion on page three, the original note did not state who seconded the motion – Kunz. Minutes for the May and June meeting have not been created. Commissioner Kroeger will create the minutes from the videotapes and submit them at the October meeting. Motion to approve: Silvis nd 2: Kunza Motion passed unanimously 3. Public Input - None 4. YMCA Advisory Committee Update – The Committee met on September 6, 2005. Items discussed included:  City Hall Relocation Plan  Rooms A and B will be used by City Staff  The YMCA will use the banquette center for activities that would have occurred in Rooms A and B  This will be on Monday, Tuesdays, & Thursdays  Temporary Part-time Help during City Hall Project  The YMCA has asked for assistance in setting up and taking down rooms in the banquette center  2 ½ hours per day, 3 days per week  Community Center Building Security  Will be changing the locks in the Community Center  Showing of the Banquette Center to potential renters  There is a question as to “Who should be showing the banquette center?”  The YMCA does this if they are available, or they refer people to Canyon Grille  The Commission recommended that a list of commonly asked question be developed so that could be handed out.  The Commission recommended that this information be included in the Mounds View Matters. 1  Call Canyon Grill for banquette information – Not the YMCA  RecWare Update  This new “on-line” system is up and running.  How to pay? – With a credit card  Can still sign up in person.  Other Use and Maintenance Issues  Fall programming is underway.  Mini Mites Soccer has started  The Commission suggested that the YMCA look for volunteers through the schools by giving them a list of needs. (i.e. coaching...)  YMCA runs back ground checks on all employees – including volunteers. Chairman Kroeger read the tree / brush removal brochure - a brochure instructing residents on what they should do with their brush from Wednesday night’s storm. 5. Unfinished Business: a) Groveland Park Building Replacement. –  Staff has contacted TKDA – There are no real “extras” on this building.  TKDA also stated that the materials are the middle of the road.  2 OPTIONS: 1.) Re-bid the project with a longer construction period 2.) Consider the Golf Course Clubhouse.  Commissioner Kunza recommended looking into creating one unisex bathroom and presented a possible floor plan to consider.  There is double door to the mechanical room. Needed? Is there a savings to reduce to one door?  In comparison to New Brighton’s buildings – this building does not have a fireplace, knotty pine walls and ceiling, dividers, very nice restrooms…  The City Council sent this issue back to the Parks and Recreation Commission. The Parks and Recreation Commission discussed volunteers, vocational college/tech construction options, reducing items, reducing quality/durability of items.  Look at presenting this project differently. Present that $19,600 has been spent. Present that in a do nothing option that there would still be a demolition cost – these are “fixed” costs regardless of what happens.  The recommended to relocate the clubhouse to Random park was unanimously recommended by the Commissioners at last month’s meeting.  A motion was made to direct staff to bring this issue back to the City Council with a summary of the options that were reviewed, discussed, and investigated by the Commission. Also, to present 2 the Commissioner’s recommendation to re-bid this project in an effort to obtain more favorable bids. This would done by changing the specifications to give the contractor the entire 2006 construction season to complete the project – have a December 1, 2006 substantial completion date. There would also be an advertisement campaign to reach the smaller contractors who typically do not bid on public contracts. The bid would also include a bid alternate for the air conditioning unit it be installed. Motion made by: Kunza nd 2: Kunz Motion passed unanimously b) Random Park Building / Golf Course Building –  Four (4) quotes were received to move the clubhouse. They ranged from $28,500 to $96,000  Quotes did not include tree trimming, power lines work, or intersection help/removal.  Steve has been contacting building contractors to get cost estimates to remove the Random Park building, construct a foundation for the golf course building, and set up the golf course building on the Random site. Obtaining these costs is vital to presenting a complete proposal to the City Council.  Commissioners want the square footage of both buildings  A motion was made to direct staff to include the discussion of the Golf Course Clubhouse and Random Park Building at the October rd 3 Work Session. Motion made by: Kroeger nd 2: Palm Motion passed unanimously c) Oakwood Park Renovation Project  This was read, “The Parks Supervisor is working with the engineering technician to have the plans overlaid onto an air photo (including proposed field, fences, new trees, picnic tables, benches, tot-lot…). The City Forester will also be consulted to develop a tree-planting plan. Finally a line item cost estimate will be developed. It is anticipated that this plan will be presented to the Commissioners at the October Meeting.” d) County Road 10 Corridor Improvement Program –  The Design Theme Subcommittee last met on July 20, 2005.  The City’s engineering consultant provided the City Council a project status update at the September 6, 2005 City Work Session.  The City applied for federal safety improvement grants for three intersections along County Road 10: County Road H, Long Lake 3 Road, and Silver Lake Road. These intersections had the highest benefit-to-cost ratio.  These were for funds related to safety improvements. The City can add other items as they choose (such as curb and gutter at intersections). However, other funding sources would need to be identified. This is true with improvement for other intersections.  The City has applied for a grant for construction of a 10’ wide bituminous trailway on the north side of County Road 10 from County Road H to Silver Lake Road. The estimated project cost is $625,000. If successful, grant funds ($500,00) would be allocated in 2009/2010 -perhaps sooner under special conditions.  The Park and Recreation Commission would also be given the charge of reviewing and overseeing and design of the trailway, landscaping, and lighting.  There was discussion as to if the south side of County Road could be selected. e) Groveland Park Field – creating an athletic field in the northwest corner of Groveland Park.  The YMCA does not have any activities that can be programmed at this site this year. Therefore the City will be holding off on striping it.  The Parks Supervisor will contact adjacent property owners regarding this proposal. f) Unfinished Business Currently On Hold:  Facility Guide Update – to remain on hold 6. New Business: a) City Property East of Sysco –  Staff walked the site on September 19, 2005. It appears likely that nearly this entire site is wetland. Any development of this site may be difficult.  There were questions pertaining to the Sysco expansion proposal  A motion was made to direct staff to bring a proposal to the City Council to award a contract to RLK to investigate the property determine the feasibility of developing park amenities on this site. Motion made by: Aukee nd 2: Palm Motion passed unanimously 4 b) Golf Course Closing  With the closing of the golf course there is an opportunity to reserve equipment to be used in parks.  A list of items that could be used in parks was made.  Discussion was mainly focused on golf cart and lights to illuminate a ball field in Silver View Park.  Are the golf carts street legal?  Can the lights be used somewhere else?  The cost to set up the lights is estimated to be $40,000.  A motion was made to recommend to remove driving range lights (for the lighting of S.V. ball field) with transformer from the list of golf course item to retain for Parks and reduce the number of golf carts from 4 to 2 Motion made by: Palm nd 2: Kunz Motion passed on a 4 to 1 vote  A motion was made to retain the lights and look at the potential of using them at Silver View Park or other locations. Motion made by: Aukee nd 2: None Motion fail for lack of a second c) Trailway Program  Tabled for a future meeting  When do you go from existing trail to completed trail on the map? d) Relocation of meetings to New Brighton City Hall - 803 Old Highway 8  This was announced e) Meeting Times and Dates  It was requested by Commissioners Aukee to look into the feasibility and benefit of changing all Park and Recreation meetings to be prior to a Council meeting.  The problem was more with the urgency in which project were conducted – case in point was the Commission did not get a chance to review or discus the bid result for the Groveland building before they went to Council.  Future projects will be planned with additional time to allow for Commission review and discussion before submittal to Council. f) Review Parks Needs Analysis  Shari Kunza transferred the Parks Needs Analysis data to a spreadsheet 5  The Park Supervisor was requested to review this and updated it – what items have been completed?  This should be presented at the November meeting. g) Any Other Items?  Bethlehem Baptist Church Donations – add to agenda to identify a Commission member(s) who would volunteer to serve on this committee. 7. Commissioner/Staff Reports: a) Active Living Ramsey County – Thursday, September 29, 2005 4:30 to 8:00 p.m. at the New Brighton Family Service Center, 400 Tenth Street NW  This was announced b) Spring Lake – City of Mounds View, City of Spring Lake Park, St. Paul Water Resource Commission, RCWD, DNR, and the Spring Lake Association will be meeting next week to discuss how to address the low water levels, and the low dissolved oxygen content of the lake. Possibly look at the introduction of water this fall and aeration this winter.  Commissioners requested to be email when this meeting was set. c) Any Other Reports?  Announced that Irondale homecoming is Friday night, playing Spring Lake Park  Chairman Kroeger read the tree / brush removal brochure - a brochure instructing residents on what they should do with their brush from Wednesday night’s storm. 8. Request for future agenda items/other business th Possible Items for October 27 Agenda Announced that the Next regular scheduled meeting will be October 27, 2005. (at New Brighton City Hall) Motion to adjourn: Palm nd 2: Kunz Motion passed unanimously Adjourned 9:25 PM Respectfully submitted by: Greg Lee 6