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HomeMy WebLinkAboutMinutes - 2022/09/26APPROVED PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting September 26, 2022 Mounds View City Hall 2401 Mounds View Boulevard, Mounds View, MN 55112 6:52 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Bergeron, Cermak, Hull, Meehlhause, Mueller NOT PRESENT: None. 4. APPROVAL OF AGENDA A. Monday, September 26, 2022, City Council Agenda. MOTION/SECOND: Bergeron/Hull. To Approve the Monday, September 26, 2022, agenda as presented. Ayes – 5 Nays – 0 Motion carried. 5. CONSENT AGENDA A. Approval of Minutes: September 12, 2022. B. Just and Correct Claims. C. Resolution 9633, Electing to Retain the Statutory Tort Limit on Liability for the 2023 Insurance Policies. D. Resolution 9628, Authorize Additional Compensation for Jeremy Hellpap to Work in Higher Job Classification. MOTION/SECOND: Meehlhause/Bergeron. To Approve the Consent Agenda as presented. Ayes – 5 Nays – 0 Motion carried. 6. PUBLIC COMMENT Vince Meyer, 8380 Spring Lake Road, stated he had several concerns with the street improvement project. He explained there was some issues with the dust control on his road. He noted he has a light-sided house that was covered with dust and debris. He indicated his garbage hauler was not Mounds View City Council September 26, 2022 Regular Meeting Page 2 picking up his garbage because of the road construction. He understood the water trucks do not work on the weekends. He asked when the boulevard tree stumps would be removed. He questioned who would be paying for the utility lines that were broken. He expressed frustration with how this project has been managed by the contractor and encouraged the City to step. Zack Lindstrom, 8378 Long Lake Road, reported he has been out campaigning and noted speed was an ever present concern for Mounds View residents. He explained there was support for the City deploying more electronic speed monitoring devices and making them permanent in known speed areas. In addition, he indicated residents supported the City forming a partnership with Shoreview and New Brighton in order to have one membership for all three Community Centers, while also allowing for access to the middle school in order to have access to the pool. He reported he checked into the fitness equipment and noted there was a local resident the City could purchase equipment from at a reasonable rate. Mayor Mueller asked if anyone else in the audience would like to speak. With no one coming forward, she closed the Public Comment period. Council Member Bergeron asked if the other three candidates in the audience would also like to take three minutes to campaign during Public Comment. The three candidate all declined. Mayor Mueller mentioned at the previous City Council meeting, she has displayed the t -shirts being sold as a fundraiser for the Mounds View Police Foundation. She then showed an example of the toy K9 that the Ramsey County Sheriff Foundation is selling as a fundraiser for their K9 program. She stated that Ramsey County Sheriff has seven K9s in their department, and you could order the one matching your favorite K9 if you wanted. Residents could contact her for more information. Council member Cermak stated that the Mounds View Police Foundation would be selling K9 toys as a fundraiser in October. 7. SPECIAL ORDER OF BUSINESS None. 8. COUNCIL BUSINESS A. Resolution 9643, Authorizing Software as a Service Agreement with BSA. Community Development Director Sevald requested the Council authorize the purchase of software as a service agreement with BSA. He stated during COVID staff working from home brought about frustrations with the City’s permitting software. He explained after speaking with neighboring communities staff determined BSA would be a good software system for the City to consider purchasing. He commented on the benefits of the program, along with the costs and recommended approval of the purchase. Council Member Hull asked if this program would be used by multiple users. Community Development Director Sevald reported this program would be used by the majority of the staff Mounds View City Council September 26, 2022 Regular Meeting Page 3 members at City Hall. Council Member Meehlhause questioned how long the City has had the current software. Community Development Director Sevald stated the City has had PermitWorks since 1998. City Administrator Zikmund thanked Community Development Director Sevald for being thorough when investigating program options available to the City. He stated he believed BSA would be a great option for the City going forward. Mayor Mueller inquired if neighboring communities were using this software and if they liked it. Community Development Director Sevald reported this was the case. Mayor Mueller asked if the BSA program was the best value for the community. Community Development Director Sevald stated he believed the BSA software was the best value for the City of Mounds View given the price and the product the City would be receiving. MOTION/SECOND: Hull/Bergeron. To Waive the Reading and Adopt Resolution 9643, Authorizing Software and a Service Agreement with BSA. Mayor Mueller questioned how the City would be paying for this purchase. Finance Director Beer reported this expenditure would come out of the Special Projects Fund. Ayes – 5 Nays – 0 Motion carried. B. Resolution 9634, Approving Change Order #13 for Upgrades to Well #4. Public Works/Parks and Recreation Director Peterson requested the Council approve Change Order #13 for upgrades to Well #4. He discussed the history of Well #4 noting maintenance was required over the years. He explained last year, the Department of Health required the City to put the well back into production or seal the well. He indicated this led the City to put the well back into production as a standby well. He commented further on the proposed change order and recommended approval. Council Member Meehlhause questioned how the City would operate this well if it is not connected to the water treatment plant. Public Works/Parks and Recreation Director Peterson explained if it were used it would strictly go out to distribution without filtration of manganese or iron. Mayor Mueller reported the City was keeping this well active and viable so that in the event the City needs to have another well online, Well #4 could be utilized. Public Works/Parks and Recreation Director Peterson reported this was the case. Mayor Mueller inquired if this project would be grant eligible. Public Works/Parks and Recreation Director Peterson indicated he would look into this. He commented because this was an emergency or backup well he did not believe it would be grant eligible. Council Member Meehlhause questioned if this project would be funded by the Water Treatment Mounds View City Council September 26, 2022 Regular Meeting Page 4 Plant project dollars. Public Works/Parks and Recreation Director Peterson stated this was the case. MOTION/SECOND: Meehlhause/Cermak. To Waive the Reading and Adopt Resolution 9634, Approving Change Order #13 for Upgrades to Well #4. Ayes – 5 Nays – 0 Motion carried. C. Resolution 9635, Approving the Hire of Angela Gornik to the Position of Recreation Coordinator. Human Resources Director Ewald requested the Council approve the hire of Angela Gornik to the position of Recreation Coordinator. She reported 20 candidates applied for the position and seven interviews were held. After conducting the interviews, staff was recommending Angela Gornik be hired for this position. MOTION/SECOND: Bergeron/Hull. To Waive the Reading and Adopt Resolution 9635, Approving the Hire of Angela Gornik to the Position of Recreation Coordinator. Ayes – 5 Nays – 0 Motion carried. 9. REPORTS A. Reports of Mayor and Council. Council Member Cermak invited residents to attend the 2nd Annual K9 Walk on Saturday, October 1 at Silver View Park at 10:00 a.m. Council Member Meehlhause reported retired K9 Niko would be making an appearance at the K9 Walk along with the City’s two current K9 officers. He noted the Mounds View Lions would be providing hot dogs, chips and water for an in-kind donation at this event. Council Member Meehlhause stated the Charter Commission met last week and passed two Resolutions that will be coming to the City Council regarding changes to the City Charter regarding special elections and the removal of language that was unconstitutional. Council Member Meehlhause explained the Parks, Recreation and Forestry Commission passed a recommendation that will be coming to the City Council to consider a park name change. Council Member Meehlhause asked if a stormwater study report update would be provided to the Council next Monday. City Administrator Zikmund reported staff would be providing the Council with an update at the work session meeting on Monday, October 3. Mayor Mueller stated the Festival in the Park Committee would be meeting Tuesday, September 27 at 7:00 p.m. at the Public Works Facility. She invited residents interested in planning next year’s event to attend. Mounds View City Council September 26, 2022 Regular Meeting Page 5 Mayor Mueller requested an update on the catalytic convertor marking event that was held on Saturday, September 24. Public Works/Parks and Recreation Director Peterson reported over 30 cars attended this event. Mayor Mueller commented on the fatal accident that occurred at the intersection of US Highway 10 and Highway 96 last week. She explained this was a very dangerous intersection and she hoped Ramsey County would be considering how to make this intersection safer. B. Reports of Staff. Finance Director Beer reported he and Community Development Director Sevald attended a Zoom meeting with Ramsey County regarding three grant programs the City would be pursuing. Public Works/Parks and Recreation Director Peterson provided the Council with an update on the water treatment plant (WTP). He reported WTP #1 was up and running and noted the variable frequency drives should be delivered in December. Public Works/Parks and Recreation Director Peterson updated the Council on the progress being made on the street improvement project. He stated there was a shortage of concrete at this time. He feared there would not be enough concrete to complete the aprons this fall. He hoped that the curbing would be complete by the end of October and noted staff would be meeting with the contractor to discuss concrete shortage concerns. Mayor Mueller questioned if the City could make the driveway aprons a priority over the curbs. Public Works/Parks and Recreation Director Peterson reported he would recommend the curbs be installed in order to allow the first layer of asphalt to be installed before winter. He stated the aprons could be patched with asphalt for the winter noting the City would not leave them gravel through the winter. Further discussion ensued regarding how staff was managing the street improvement project. Mayor Mueller encouraged the City to install temporary asphalt aprons for residents if concrete was not available. She asked what the process would be to remove these aprons in order to install concrete in the future. Public Works/Parks and Recreation Director Peterson explained he was hoping the City would be able to secure concrete. Public Works/Parks and Recreation Director Peterson provided the Council with an update from the Parks, Recreation and Forestry Commission. He noted this group was looking to replace the Greenfield Park playground in 2023. He reviewed the proposed plans for the park noting the cost would be around $171,000. Council Member Hull stated he supported the City pursuing the proposed park option. Finance Director Beer reported the City had enough funding in the Park Dedication Fund to cover the proposed park improvements. MOTION/SECOND: Hull/Meehlhause. To Authorize Staff to Acquire the Proposed Playground Mounds View City Council September 26, 2022 Regular Meeting Page 6 Equipment for Greenfield Park for $171,000. Ayes – 5 Nays – 0 Motion carried. City Administrator Zikmund commented on the recommendations that would be coming to the City Council from the Charter Commission. He discussed how well this group was working together and noted the two recommendations were coming with unanimous support from the Charter Commission. C. Reports of City Attorney. City Attorney Riggs had nothing additional to report. 10. Next Council Work Session: Monday, October 3, 2022, at 6:30 p.m. Next Council Meeting: Monday, October 10, 2022, at 6:30 p.m. 11. ADJOURNMENT The meeting was adjourned at 8:07 p.m. Transcribed by: Heidi Guenther Minute Maker Secretarial