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ii, RAMSEY COUNTY,MINNESOTA
GATEWAY TO THE NORTH 2401 HIGHWAY 10
MOUNDS VIEW, MINN. 55112
DEPARTMENT OF PARKS, 784-3055
RECREATION AND FORESTRY
December 7, 1981
Dear Parks and Recreation Commissioners :
Enclosed is your packet for our Thursday, December 10, 1981 Commission
meeting. The meeting is scheduled for 6:30 p.m. in the City Hall
Council Chambers.
The major issues on the agenda will be reviewing two new park ordinances ,
Silver View Park Update, and proposed joint powers agreement with New
1110
Brighton. Staff will also provide some additional background information
on the proposed school closings .
As this will be our last meeting for 1981 I hope we can have 100%
attendance, Should you have any questions or are unable to attend,
please contact either Sandy or myself at 784-3055 , extension 22 .
Sincerely,
_ m:::11-4_ /7 i<2(../1//luie4v AL,
Bruce K. Anderson Director
Parks, Recreation Forestry
BKA/sw
Enclosure
t
CITY OF MOUNDS VIEW
PARKS AND RECREATION COMMISSION
THURSDAY, DECEMBER 10, 1981
6 : 30 P .M.
1111 MOUNDS VIEW CITY HALL COUNCIL CHAMBERS
MOUNDS VIEW, MINNESOTA 55112
AGENDA
1 . CALL TO ORDER
2 . APPROVAL OF THE OCTOBER 22, 1981 PARK COMMISSION MINUTES
3 . CHAIRMAN ' S REPORT
4 . COUNCILMEMBER ' S REPORT
5 . VISITOR PRESENTATION
'c6 . MEMORANDUM OF UNDERSTANDING WITH VOLUNTEER COACHES
A. COACHES FEEDBACK
• B . NEWS ARTICLE
7 . SILVER VIEW PARK UPDATE
A. STATUS REPORT
1 . TREE PLANTING
2 . SUB—CONTRACTORS STATUS
3 . OAK LAKE — GERALD SUNDE
B . FINANCIAL REPORT
8 . WINTER SKATING
A. BUILDING STATUS
B . LAMBERT PARK SHELTER BUILDING
C . PARK MAINTENANCE EQUIPMENT
"9 . PARK ORDINANCE — CHAPTER 52
A. REVIEW FINAL DRAFT
^10 . PARK COMMISSION — CHAPTER 34
A. REVIEW ROUGH DRAFT
•
12/10/81 AGENDA
PARKS AND RECREATION COMMISSION
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11 . 1981-82 BUDGET STATUS
A . REVIEW 1981 BUDGET
B . REVIEW PROPOSED CUTBACKS
C . FUTURE OF PARKS AND RECREATION IN
MOUNDS VIEW.
12 . SCHOOL DISTRICT UPDATE
A. COMMUNITY EDUCATION ADVISORY COUNCIL
B . SCHOOL CLOSING
^13 . RESOLUTION FOR COMMISSIONERS FEDOR AND LINKE
14 . WINTER RECREATION PROGRAMS
A. CITY NEWSLETTER
B . PROGRAM HIGHLIGHTS
15 . STAFF REPORT
16 . ADJOURNMENT
•
^ISSUES THAT REQUIRE FORMAL COMMISSION ACTION ,
•
1
MINUTES OF THE PROCEEDINGS OF THE
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PARKS AND RECREATION COMMISSION
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
October 22, 1981
Mounds View City Hall
Council Chambers
6:30 p.m.
CALL TO ORDER The meeting was called to order by Chairman Wayne Burmeister at
6:45 p.m.
ROLL CALL Commissioners Present: Lloyd Scott, DonnaBowman, Frank Silvis ,
,
Wayne Weflen, Wayne Burmeister, Jerry Linke, Ed Letendre,
Marilynne Dennehy, and Cindy Wermager.
11111 Councilmember Present: Willard Doty
Staff Present: Director Anderson and Program Supervisor Saarion.
APPROVAL OF MINUTES Jerry Linke made a motion to approve the minutes. Donna Bowman
seconded the motion. Motion passed.
9 ayes
0 nayes
CHAIRMAN 'S REPORT Chairman Burmeister reported the resignation of Gordon Fedor.
Commissioner Fedor's term will be completed by Cindy Wermager.
COUNCILMEMBER 'S Councilmember Doty reported that the ,City Council has reviewed the
REPORT Park Ordinances and agrees in principle but as of yet has not
officially adopted the ordinances. The feedback of the Commission
will be considered in the final drafting of the Park Ordinances .
SILVER VIEW UPDATE Director Anderson led a tour of the Park and Recreation Commissioners
to the Silver View Park site for a first-hand view of the progress.
Park and Recreation Commission Meeting _ 7
Page 2
October 22, 1981
11111
SILVER VIEW UPDATE Director Anderson reviewed the update report. One change from the
(continued) original design is the lack of 30,000 cubic yards of good fill .
To compensate, the soccer fields have been lowered along with the
parking lot area.
There may be a possibility of having left over money after the
completion of the development project. In such a case , staff re-
quested that the Commission keep in mind adding amenities such as:
1) Wild flowers.
2) Aerator for pond.
3) Pave the Parking Lot.
4) Bituminous surface for the trails.
PARK SHELTER BUILDING Director Anderson reviewed the report for shelter building remo
The recommendation is to retain Greenfield building for park eq
ment storage and sell the other shelters , assuming no community
organization or club is interested.
A motion was made by Donna Bowman to donate the Oakwood Park shelter
building to the Frontier Club, considering that they will be re-
sponsible for the complete clean up of the building and site.
The motion was seconded by Lloyd Scott. Motion passed.
8 ayes
0 nayes
Frank Silvis made a motion to donate the buildings to any community
service organization that may want the buildings. The motion was
seconded by Marilynne Dennehy. Motion passed.
8 ayes
0 nayes
LAMBERT PARK Director Anderson reported that the bid for the Lambert Shelter•
SHELTER BUILDING Building has been awarded to Game Time Inc. The footings for the
building will be poured in early November.
Park and Recreation Commission Meeting
Page 3
October 22, 1981
•
LAMBERT PARK Commissioner Scott suggested that NSP be called to request the
SHELTER BUILDING changing of the gas line at Lambert Park to accomodate the new
(cont. ) building.
YOUTH ATHLETIC Discussion of the Youth Athletic League Policy report expressed
LEAGUE POLICY futuristic needs and interests for the direction of "play" for
the youth of the City. The Commission approved the proposed
"memorandum" in concept and directed staff to solicit input
from the volunteer coaches and report back at the November
meeting.
PARK ORDINANCE Chairperson Burmeister opened discussion of the Park Ordinance
CHAPTER 52
proposals:
1111 Recommended changes are; 52. 11 to include: "unless authorized
by the Parks and Recreation Department".
52. 13 to include: "except as authorized
by permit by the City Council . "
Chairman Burmeister moved approval with these additions of the
proposed Park Ordinances . Donna Bowman seconded the motion .
Motion passed unanimously.
8 ayes
0 nayes
Jerry Linke suggested that the Commission express concern to
the City Council for the opportunity for beer permits for special
athletic functions , such as softball tournaments.
Parks and Recreation Commission Meeting
Page 4
111
October 22 , 1981
S
WINTER PROGRAMS The ping pong league was introduced and explained as a special
new and popular program.
ADJOURNMENT Jerry Linke moved to adjourn the meeting. The motion was
seconded by Commissioner Weflen . The motion carried.
8 ayes
0 nayes
Meeting adjourned at 9:15 p.m.
111,
Respectfully"1410411,r •d
�-
Bruce K. Anderson , li ector
Parks , Recreation an Forestry
BKA/sw
S
T
•
MEMO TO: Mounds View Parks and Recreation Commission
FROM: Bruce K. Anderson , Direc /
Parks, Recreation and r4 t.i
DATE: December 8, 1981
RE: Memorandum of Understanding between Youth Volunteer Coaches and
the City of Mounds View.
Staff forwarded 44 copies of the Memorandum of Understanding to each of
our volunteer baseball coaches and soccer coaches , along with a cover
letter and self-addressed, stamped envelope requesting their comments
regarding the memorandum approximately three weeks ago. To date we
have received input from two volunteer coaches , both favorable in nature
minor comments regarding the format of the memorandum. The two
major issues that were addressed by the volunteer coaches were as follows:
1. Under participation or minimum play the feeling of
11110 both volunteer coaches was that in addition to the
children receiving equal amounts of playing time,
that they should also experience a variety of
positions in the field as part of the minimum
requirements.
2. Both coaches were concerned about how we were going
to handle problems with coaches, i .e. , shouting,
spitting, degradation of any person, etc.
Other than some minor word changes these were the two responses that were
received by staff.
Staff would recommeni the first issue regarding playing a variety of positions
not be enforced in t memorandum of understanding, but rather be discussed as a
possibility at the pre-season and mid-season coaches meetings. It would be
111/1 staff's contention that too much control or perameters placed on the volunteer
coaches would not allow them to express themselves in the manners they see fit.
Regarding the problem of un-sportsmanlike behavior staff concurs that the
memorandum as initially drafted is very vague in this area and would state
Coaches memorandum
Page 2
December 8, 1981
•
that it was intentionally so. It was the intention of staff that the Memorandum
of Understanding not be document written in stone, but rather a guideline out-
lining perameters without specific penalties as each individual situation would
be handled on it 's own merits. Staff concurs that this vagueness could lead
to future problems and difficulties but feels that the built-in flexibility allows
us to deal with each individual situation as it might arise. Staff's recommendation
would be that the Park and Recreation Commission review the Memorandum of Understanding
as initially submitted in October and approve it in it 's initial form with a one-year
review period to be brought back to the Commission for their formal endorsement
following the 1982 baseball season .
Should you have any questions regarding staff's recommendations , feel free to
contact staff at 784-3055.
11111
S
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MEMO TO: Mounds View Perks and Recreation Commission
FROM: Staff - ( ► 'j
DATE : December 8, 1981
RE: Silver View Park Update
Staff has included a list of sub-contractor's status now that the 1981
construction season has drawn to a close. At this point the following
work has been completed:
a. Rough grading the entire site with finish grading
to be completed in the Spring of 1982.
b. The irrigation system has been stubbed in with field
number one completed with the remainder of the
irrigation system to be completed in the Spring of
1982.
1110
c. The drainage swail has been slated for sodding in the
Spring of 1982 and hay bales have been installed
to slow down the potential erosion of the drainage
swail .
d. Forty-eight trees have been planted on the site
including twenty Marshall Ash , twenty Summit Ash,
and eight Redmond-Lindens. In addition a major
forestation program has been planned with trees
ordered for the Spring of 1982.
As of this date staff is still projecting our project to be under budget
by 7,548.85. Staff has included a memo dated November 19, 1981 to the
Mounds View City Council which outlines the three change-orders that have
been granted to date for the Silver View Park project. The total change-
orders approved by the Council to date are $6,595.00. A breakdown of our
expenditures to date is as follows:
111/1 1 . Initial engineering and site plan - firm Saunders/Thalden
$6,400.00 - completed.
2. Initial grade stakes - firm S.E.H.
$1,147,15 - completed.
Silver View Park Update
Page 2
December 8, 1981
1110
3. Rough and finish grading - firm W.J. Ebertz and Company
$37,420.00.
4. Stripping of top soil - M.H. Anderson
$8,129.00 - completed
5. Players benches - Perkins Landscaping
$1 ,500.00 - ordered
6. Backstops - Crowley Fence Company
$4,630.00
7. Sod/seed - J.and S. Sod Service
$21,375.00
8. Irrigation - Natural Green
$4,490.00
9. Paving - Perkins Landscaping111/1
$15,900.00
10. Construction Management - Saunders/Thalden
$2,960.00
TOTAL: 97,551.85
Staff would envision that the first play on the site will not be until the
Fall of 1982 or Spring of 1983.
Staff has also included a letter from Jerry Sunde, Consulting Hydrologist regarding
Oak Lake Pond. As can be noted Mr. Sunde is stating that they will not be able to
dredge or develop the pond to the initial depths approved by the City Council .
Staff would recommend that the Parks and Recreation Commission provide the City
Council wi'th some direction regarding their feelings as to the pond not being completed
to the initial specifications. Although staff does not have any specific recommendation
it would be our contention that some type of "perk" or benefit be given back to t
City in exchange for the pond not being developed as initially proposed. The fir.
thought staff would have would be formal completion of the bituminous bikeway/walking
trail around the pond area. Other potential pcsibtlities are additional
Silver View Park
Page 3
December 8, 1981
•
forestation around the pond area or to provide some form of guarantee regarding
the stabilization of the banks or clean up of the pond area or possibly
development of a bubbler system to ensure that the water is properly oxygenated
during the winter months.
Staff will be available at Thursday's meeting for any further comment as the
Park Commission may desire.
•
S
Sounders-Thalden&Associates, Inc. 6440 Flying Cloud Dr., Minneapolis, MN 55344, 612-944-7279
I►
G1i T2
-ems-
IF
NOVEMBER 19, 1981
MR, BRUCE ANDERSON
CITY OF MOUNDS VIEW
MOUNDS VIEW, MINNESOTA 55112
RE: SILVER VIEW PARK
DEAR BRUCE:
THE FOLLOWING IS A REVIEW OF THE CIRCUMSTANCES WHICH HAVE NECESSITATED THE
RESCHEDULING OF THE WORK ON THE REFERENCE PROJECT,
THE MAIN CONTRIBUTOR TO THE DELAY IS THAT CONSIDERIBLE AMOUNTS OF THE AVAILABLE
FILL MATERIAL USED IN DEVELOPING THE OUTFIELDS AND REJ.ATED BERMS OF THE TWO
BALLFIELDS WAS EXTREMELY WET AND HAS NOT DRYED OUT, THIS IS DUE PRIMIARLY TO
11110
THE FACT THAT THE MAJOR PORTIONS OF THE FILL MATERIAL WAS EXCAVATED FROM THE
MARSH AREAS OF THE PONDS,
BECAUSE OF THE CONSISTENCY AND WETNESS OF THIS MATERIAL IT WAS DIFFICULT FOR
THE ROUGH AND FINISH GRADING CONTRACTOR, W.J. EBERTZ CO., TO WORK THIS MATERIAL;
THUS, SLOWING DOWN THEIR PORTION OF THE WORK,
A MAJORITY OF THIS MATERIAL HAS FIRMED UP, BUT THERE STILL ARE MANY SOFT SPOTS
WHICH WILL EVENTUALLY DRY OUT, BECAUSE OF THIS CONDITION, THE FINAL BLADING
AND RAKING OF THE OUTFIELDS HAS BEEN POSTPONED UNTIL THE SPRING SEASON OF 1982.
PRIOR TO THE INSTALLATION OF THE IRRIGATION SYSTEM, PLACING OF THE SOD, ERECTION
OF THE BACKSTOPS, FENCING, AND INSTALLATION OF TEAM BENCHES, AN APPROVAL MUST BE
GIVEN TO AN AS-BUILD GRADING PLAN AND VERIFICATION OF DENSITY TEST, AS PER
NOT BE OBTAINED UNTIL THE FINAL BLADING AND RAKING IS COMPLETED; THEREFORE, ALL
OF THE ABOVE WILL ALSO BE DELAYED UNTIL THE SPRING SEASON OF 1982.
PROGRESS, NOT EFFECTED BY THIS GRADING PROBLEM, HAS CONTINUED AS SCHEDULED,
THE TAP FOR THE IRRIGATION SYSTEM HAS BEEN COMPLETED, AS SOON AS PARTIAL AS-BUILTS
AND DENSITY TEST OF THE SUBGRADE OF THE DRIVES AND PARKING AREA ARE APPROVED THE
GRAVELED SURFACE WILL BE INSTALLED, WEATHER PERMITTING, THE SOCCER FIELD AND
THE AREA SOUTH OF THE SOUTH BALLFIELD WILL BE SEEDED WITH DORMANT SEED, As AN
ADDITIONAL CONTRACT TO THE WORK, SOD WILL BE PLACED IN THE DRAINAGE SWALE
IMMEDIATELY WEST OF THE SLIDING HILL,
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I►
STi T2
111
-el is
"V
IT IS EVIDENT THAT NONE OF THESE DELAYS HAVE BEEN CAUSED BY THE PARTIES
CONTRACTED FOR THE WORK, BUT THAT, CONDITIONS BEYOND THEIR CONTROL HAVE
BROUGHT ABOUT THIS NEED OF RESCHEDULING,
WE HAVE DISCUSSED THESE DELAYS WITH ALL CONTRACTORS INVOLVED AND HAVE ATTACHED
A COPY OF OUR PHONE MEETING REPORT WITH EACH CONTRACTOR, FURTHER, EACH
CONTRACTOR HAS INDICATED TO US THAT THEIR SHALL BE NO ADDITIONAL COST FOR
THIS DELAY,
WE HOPE THAT THIS CLARIFIES THE CONDITIONS WHICH HAVE PREDICATED RESCHEDULING
CERTAIN PORTIONS OR THE WORK SCHEDULED FOR THE FALL SEASON OF 1981 TO THE
SPRING SEASON OF 1982,
SINCERELY,
SAIINDERS-TH'1 EN & ASSOICATES, INC,
L
GARY ', {JSH I E
REGIONAL DIRECTOR
GMT/GM
ENCLOSURE
1110
Sounders-Tholden&Associates, Inc. 6440 Flying Cloud Dr., Minneapolis, MN 55344, 612-944-7279
.STi Tz
Report
-21!!15"
Date NOVEMBER 13, 1981
Regarding IMPROVEMENTS TO SILVERVIEW
Type of Communication SITE VISIT
Location SILVER VIEW PARK
Present Representing Distribution
WALLEY EBERTZ W}J, EBERTZ CO,
EARY TUSHIE SII
UCE ANDERSON CITY OF MONDS VIEW
WILSON MONTGOMERY STI
•
Purpose SITE INSPECTION
Resume of Discussions
EVEN THOUGH WE HAVE NOT HAD INCLEMENT WEATHER IN THE PAST FEW WEEKS, THE
SUB GRADE OR THE SITE IS TILL DAMP AND WILL NOT AS YET SUPPORT A SCRAPER
IN CERTAIN AREAS; BECAUSE OF THIS, IT WAS DECIDED THAT THE IRRIGATION SYSTEM,
EXCEPT FOR THE COMPLETION OF THE TAP, AND THE SODDING OF THE OUTFIELD WOULD
BE POSTPONED UNTIL NEXT SPRING, IT WAS ALSO DECIDED THAT THE SEEDING SHOULD
BE DONE NCW AND AN INQUIRY',' AND COSTING ON SODDING ON THE DRAINAGE SWALF
SHOULD BE MADE.THE FINAL DEVELOPMENT OF THE SEPARATION ISLAND WILL BE DELAYED •"
UNTIL PERKINS LANDSCAPE CONTRACTORS INSTALLS THE DRIVE BASE AND WEARING COURSE,
WALLEY'S WORK WILL BE COMPLETED IN THE SPRING SEASON OF 1982 WHEN SITE
CONDITIONS WILL PERMIT,
Unless written objection Is received within
one week we shall assume statements
contained herein e eln are accepted.
Reported by Wit SON M)NTG(1 IFRY
Page _l____of 1
Sounders-Tholden&Associates, Inc. 6440 Flying Cloud Dr., Minneapolis, MN 55344, 612-944-7279
I► •
sTTz
Report
./
Date NOVEMBER 16, 1981
Regarding
IMPROVEMNNTS TO SILVER VIEW PARK
Type of Communication MEETING
Location STI
Present Representing Distribution
JOHN SCI-MIDT J & S SOD
GARY TUSHIE STI
WIL MONTGOMERY ST11
Purpose
Resume of Discussions
IT WAS DECIDED THAT IT WOULD NOT BE WORTH WHILE TO DORMANT SEED THE
SLIDING HILL BECAUSEDF THE FACTS THAT THERE WOULD BE SNOW AND RAIN
WASH OFF IN THE SPRING AND IT WOULD PROBABLY BE NECESSARY TO SEED AND
RAKE AGAIN IN THE SPRING PLUS MR, SCHMIDT WOULDN'T GUARANTEE THE WORK
IF THE HILL WAS USED FOR SLEDDING THIS YEAR,
VARIOUS METHODS OF CONTROLLING THE EROSION OF THE DRAINAGE SWALE,
IT WAS DECIDED THAT IT SHOULD BE SODDED WITH CONTROL, HAY BALES STAKED
AT RIGHT ANGLES TO FLOW (APPROXIMATELY EVERY 15 FEET) , THE WORK WOULD
BE IN ADDITION TO THEIR CONTRACT MINUS THE SEEDING OF THE AREA TO BE
SODDED, JOHN WAS ASKED TO PHONE IN HIS QUOTE FOR THIS ADDITIONAL WORK
MINUS THE SEEDING SO THAT BRUCE CAN TAKE THE REQUEST TO COUNCIL,
WE ALSO ASKED JOHN TO SEED THE SOCCER FIELD AND AREA SOUTH OF THE ,
PARKING AREA,
THE REMAINING WORK OF SEEDING, SODDING & FERTILIZING WILL BE COMPLETED
IN THE SPRING SEASON OF 1982.
Unless written objection is received wi
one week we shall assume statements
contained herein are accepted.
Reported by WIL MONTGOMERY
1
Page of 1
•
•
Sounders-Tholden&Associates, Inc. 6440 Flying Cloud Dr., Minneapolis, MN 55344, 612-944-7279
• I\
_arra_
Report
Date NOVEMBER 13, 1981
Regarding
IMRPOVENENTS TO SILVER VIEW PARK
Type of Communication TELEPHONE CONVERSATION
Location TELEPHONE
Present Representing Distribution
AVE LEWIS NATURAL GREEN
dIL MONTGOMERY STI
•
Purpose TAP I NSTALLAT ION
Resume of Discussions
DAVE LEWIS WAS INFORMED THAT NATURAL GREEN WAS TO COMPLETE THE TAP
INSTALLATION; BUT, BECAUSE OF SITE CONDITIONS, THE REMAINING
INSTALLATION OF THE IRRIGATION SYSTEM WAS BEING POSTPONED UNTIL SPRING,
Unless written objection is received within
one week we shall assume statements
contained herein are accepted.
Reported by WI L MONTGCM ERY
1
Page 1 of 1
Sounders-Tholden&Associates, Inc. 6440 Flying Cloud Dr., Minneapolis, MN 55344, 612-944-7279
Report •
STi Tz
�l is
\/
Date NOVEMBER 16, 1981
Regarding
IMPROVEMENTS TO SILVER VIEW PARK
Type of Communication TELEPHONE CONVERSATION
locatlon TELEPHONE
Present Representing Distribution
TERRY WHAL C OWLEY FENCE CO.
WIL NONTGOM ERY SIT
11111
Purpose BACKSTOPS AND FENCES POSTPONED UNTIL NEXT SPRING
Resume of Discussions
I CALLED TO INFORM TERRY THAT THE INSTALLATION OF BACKSTOPS AND FENCES
WILL BE POSTPONED UNTIL NEXT SPRING, HE INDICATED THAT THOUGH
THAT SHOULDN'T PRESENT ANY PROBLEM THEY MAY HAVE TO PUT IN A PROGRESS
PAYMENT REQUEST FOR MATERIAL STORED.
Unless written objection is received wi
one week we shall assume statements
contained herein are accepted.
Reported by WIL MONTGOMERY
Page 1 of
Sounders-Tholden&Associates, Inc. 6440 Flying Cloud Dr., Minneapolis, MN 55344, 612-944-7279
Ak. Report
�l is
Date NOVEMBER 17, 1981
Regarding
IMPROVEMENTS TO SILVER VIEW PARK
Type of Communication TWO TELEPHONE CONVERSATIONS
Location TELEPHONE
Present Representing Distribution
JOHN PERKINS PERKINS LANDSCAPING
WIL MONTGOMERY STI
WALLEY EBERTZ W.J, EBERTZ CO,
•
Purpose
Resume of Discussions
WALLEY WAS ASKED TO SUBMIT AS-BUILTS OF THE PARKING AREA AND THE DRIVE
ALSO THE DENSITY TEST PER THE SPECIFICATION (ONE PER 2000#) IN THE
DRIVE AND PARKING AREAS AS REQUIRED,
JOHN PERKINS WAS TOLD THAT AS SOON AS THESE ITEMS WERE SUPPLIED BY
EBERTZ AND APPROVED THAT HE COULD PROCEED WITH HIS WORK,
THE REMAINING WORK IN PERKINS AGREEMENT WITH THE CITY WILL BE COMPLETED
IN THE SPRING SEASON OF 1982.
Unless written objection is received within
110 one week we shall assume statements
contained herein are accepted.
Reported by WILSON MONTGOMERY
Page �1_of _1_
•
MEMO TO: Clerk Administrator and City Council
FROM: Building and Zoning Official
DATE: December 1, 1981
SUBJECT: Oak Lake Excavation by Kraus-Anderson/M & E Realty
Attached is a letter I received from the Engineer for
Kraus-Anderson/M & E Realty regarding the excavation of Oak
Lake . Please review this letter and give Staff an answer as
to whether or not the direction proposed by Mr. Sunde is
acceptable to the City. The significance of the shortfalls
will probably be more of an appearance difficulty rather than
a practical difficulty with the expectations of the lake.
Should you have any questions regarding this matter, please
contact me at my office.
Thank you.
•
SAR/bc
Attachments
•
•
•
, '
GERALD M. SUNDE, Consulting Engineer
• 10524 ZION AVENUE SOUTH • MINNEAPOLIS, MN 55437 • PHONE (812) 881-3344
November 20, 1981
•
•
Mr. Steve Rose <•;
City of Mounds View u,7
2401 Highway No. 10 •
Mounds View, Minnesota 55112 �'14 .� E�
J
Dear Mr. Rose: l! 474
�'`. 1'\
68Z 9
Re: Oak Lake Park Addition
Moundsview, Minnesota
Work has been progressing throughout the fall on the lake that
is included in the above project. The west arm of the lake has been
completed in close conformance with the approved plans. In the south
and east arm areas, we anticipate some modifications due to conditions
in the marsh area that were not originally anticipated. Among the
changes are the following:
• 1. Near the south limits of the south arm, some materials were
not excavated in an area where final water depth was planned
to be about 1.0 foot. We expect that part of the area will
settle due to the adjacent excavation and lower water levels.
2. We were not able to excavate in a small area next to the
ditch in the east arm due to depth of peat and problems
with reaching the area with a dragline.
Since the above actions reflect minor changes to the approved
plans, we will prepare an as-built excavation plan when work nears
completion. With such a plan, the City can review any changes and
decide whether further action is necessary.
Please contact me if submittal and review of such a plan is
satisfactory.
Yours very truly,
Ae4t49,4"-
Gerald M. Sunde
GMS:skw
cc: Fred Haas
Dale Cremers
•
J
11111
MEMO TO: Mounds View City Council
FROM: Bruce K. Anderson, Dir'•
Parks , Recreation an ,Fo, •s i�
DATE: November 19 , 1981
RE: Finish grading change order
Enclosed is a letter dated November 2, 1981 regarding a change order for the
finish grading of Silver View Park. As you 're aware , we experienced a number
of problems relating to the grading of Silver View Park because of the shortage
of material .
111/0
To date the City Council has approved two orders for Silver View. The first
change order was for 52 ,500.00 for hauling fill in from the Kraus/Anderson
property. The actual change order totaled $2 ,160.00, a reduction of $340.00.
A second change order of $1 ,700.00 was approved for sodding the drainage swail
by the Council on November 16, 1981 . The actual costs following re-negotiations
will be $1 ,375.00. Total cost of the two change orders to date are $3 ,535.00.
Staff is now requesting a third chanae order of S3,260.00 for the re-grading
of the site due to the shortage of fill . The estimate for the additional work
was submitted for $7 ,200.00 which Saurrier$/Thalden and Associates re-negotiated with
W.J. Ebertz to $3 ,260.00.
The work has been satisfactorily completed to date with the understanding by
W. J . Ebertz and company that the Council would need to formally approve any
expenditures . (see attached letter. )
As the finish park grading changed considerably from the intial plan , staff would
111/1
recommend that the second change order totaling $3 ,260.00 be approved for payment to
111Finish Grading Change Order Memorandum
. Page 2
November 19, 1981
•
W.J . Ebertz and Company. Should the Council approve staff's recommendation
it would bring the total grading bill to $37 ,420.00 or a total change order
of $5,420.00.
A recap of the Silver View Park project to date is as follows :
Initial engineering and site plan (Saunders/Thalden) $ 6,400.00 - completed
Initial Grade Stakes (S. E.H. ) $ 1 ,147 . 15 - completed
Rough and Finish Grading (W.J . Ebertz & Co. ) $32 ,000.00 - 11/1/81
Stripping of top soil (M.H. Anderson) $ 8,129.00 - completed
Players benches (Perkins Landscaping) $ 1 ,500.00 - ordered
Backstops (Crowley Fence Company) $ 4,630.00 - 5/1/82
Sod/seed (J & S Sod Service) $20,000.00 - Spring , 1982
Irrigation (Natural Green) $ 4,490.00 - Spring , 1982
Paving (Perkins Landscaping Contractors) $15 ,900.00 - 12/1/81
Construction Management (Saunders/Thalden) $ 2 ,960.00 - 50% corn d
Grading modification (W.J . Ebertz & Company) $ 2 ,160.00 - completed
Sodding (J & S Sod Service) $ 1 ,375.00 - 12/1/81
$94,291 . 15
Should the Council approve this third chance order, the project would still remain
$7 ,548.85 under budget.
It should be noted that we have been assured by Mr. Ebertz that this will be his
final request for a change order and that each of the change orders have complied
with the initial bid specifications regarding unit cost, ecuinment cost, etc.
Once again , staff will be on hand Monday evening to review any questions you may
have regarding this change order.
•
• MEMO TO: Mounds View Parks and Recreation Commission
FROM: Bruce K. Anderson, Directgr'
Parks , Recreation andk.r otes ry
t Y4
DATE: December 8, 1981
RE: Winter Skating Program
As of December 8, 1981 it appears that the winter skating program will
basically be the same as staff originally proposed at the October 22, 1981
meeting. Staff has attached a flyer which outlines the proposed hours
of the five park sites at which we will be providing skating facilities.
As can be noted we will be providing winter skating rinks at both Greenfield
and Groveland Parks on a full time basis rather than splitting the hours and
providing hockey and pleasure skating rinks at Woodcrest, Lambert and Hillview
Parks.
The building program is presently as follows:
111/1
1. The Oakwood Park shelter building has been removed by
the Frontiersman Club and we do not envision any skating
facilities at Oakwood.
2. The new park shelter building that was ordered for
Lambert Park has been delivered to the City. Staff
received bids on the construction and raising of the
building as the Jaycees were not able to construct
the building. A low bid of $9,800.00 was received
for raising the building. Staff presented this
proposal to the City Council at the November 23, 1981
meeting and due to the City and State 's financial
crunch it was deemed that this project should not
be completed at this time. Staff has since re-
discussed this with the City Council and it appears
they will be re-evaluating their position at the
December 14, 1981 Council meeting.
• Staff is enclosinga memo outliningproposed costs
p P
for the shelter buildings for the Commission 's infor-
mation.
Winter Skating Program
Page 2
December 8, 1981
•
Bids were received for the purchase of a variety of park summer and winter
maintenance equipment on November 19, 1981. Staff forwarded a report with
the recommendation to the City Council at the November 23, 1981 meeting.
The City Council felt that due to the City and State financial crunch it
is not feasible at this time to purchase any equipment. Since that time staff
has had further discussions with the City Council and it appears they will
be reconsidering their position at the December 14, 1981 meeting. At this
time our winter ice maintenance equipment is very limited as the International
Tractor is approximately 20 years old and not in the best of condition - it
is our main brooming piece of equipment. City Council has been discussing
the possibility of purchasing two cabs , a broom, and a snowblower for our
existing groundmasters which would greatly enhance our winter maintenance
program. The purchase of an additional mowing unit and attachments along
with the turf sweeper has been delayed indefinetly until a better handle can
be received on the State's financial condition .
11111
Warming house attendants have been hired and we envision commencing the
winter skating program on Saturday, December 19th following a two-day
orientation session with the new warming house staff.
Staff will be available for any further questions or update on the winter
skating program at Thursday's meeting.
1110
• MEMO TO: Mr. Donald F. Pauley, Clerk-Administrator
Mounds View City Council
FROM: Bruce K. Anderson, Directo
Parks , Recreation and ore r1�,\
y
DATE: November 24, 1981
RE: LAMBERT PARK SHELTER BUILDING
As you ' re aware the City Council allocated $30,000.00 for the construction
and re-vitalization of the City' s five park shelter buildinas . Staff
submitted a memo dated September 22 , 1981 to the Mounds View Parks and
Recreation Commission outlining a three-pronged approach to resolving
the current warming house dilemma. The recommendations were as follows :
1. Eliminate the skating facility at Oakwood Park
111/0
and Edgewood Junior High.
2. Rent one portable shelter building from Satellite
Industries for Woodcrest, Greenfield and Hill,yiew
Parks.
3. Purchase one shelter building for Lambert Park.
Staff currently is in the process of implementina this plan as was approved
by the City Council in concept. At this time we are proposing to maintain
eight sheets of ice reduced from eleven from previous years which means
eliminating both Oakwood Park and Edgewood Jr. High School skating sites.
Secondly, we have contacted Satellite industries and made the necessary
arrangements for three warming house shelter buildings to be located at
Woodcrest, Greenfield and Hillview Parks. Staff has also purchased a new
park shelter building for Lambert Park which has been ordered and delivered.
• In addition to implementing the plan staff has been keeping a detailed list
of the proposed expenditures to ensure that the $30,000.00 figure is not
exceeded. To date, we have made only one expenditure, that being the purchase
of the building for a tc 1 cost of $11 ,943. 12. Staff envisions additional
LAMBERT PARK SHELTER BUILDING
Page 2
November 24, 1981
•
costs for the construction of the building as follows :
Construction and erection of the building
including frost footings , floor, and materials
of $9,800.00 plus electrical costs for installing
the new heater valued at $1 ,500.00 for a total
electrical hook-up of $300.00 or $1 ,800.00.
With the additional costs of $1,800.00 for the building and $9,800.00
for erection, staff envisions a total cost of the building completed
to be at $23,543.12. Additional costs as proposed and originally
outlined by staff include the rental costs of the trailers at an
expense of $205.00 per month for the 8 x 36 and $135.00 for the 8 x 24
buildings. Total projected cost for the portable shelter buildings is
projected at $1 ,335.00 for rental costs with a delivery and pickup charge
of $85.00/unit each way. In addition to the rental cost staff envisions
a need for electrical hook-up of approximately $100.00 per building or •
$300.00 and materials to modify the buildings at $300.00/building or $900.00
total .
In addition we envision an estimated cost of $1 ,500.00 to re-wire the old
buildings so they may be removed. Total expenditures by line item are:
Lambert Building $11,943. 12
Erection $ 9 ,800.00
Heater $ 1 ,500.00
Wiring for building $ 300.00
Rental of building $ 1 ,335.00
Delivery charge $ 510.00
Wiring for portable buildings $ 300.00
Building modifications $ 900.00
Electrical estimates $ 1 ,500.00
Total expenditures that staff envisions would be $28,088. 12 or a surplus
of $1 ,911 .88.
•
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•
MEMO TO: Moun ire . parks and Recreation Commission
FROM: Staf \/
DATE: December 8, 1981
RE: Park Ordinance - Chapter 52
Enclosed is a final version of Chapter 52 - entitled "Parks, Playgrounds,
Open Space, and Recreation Area Rules and Reaulations".
The enclosed version has been reviewed and approved by the City Attorney
and the Police Department. The major changes that staff has made since
the last review were to ensure that it was enforcable and that the language
was clear and simple.
• Staff
would ask the Commission pay special attention reviewing 52.03 (in-
toxicating and non-intoxicating beverages) and 52. 15 (animals to be leashed)
as staff would envision these to be the most controversial .
Should the Commission approve the Chapter as presented, staff would then
forward the Commission 's comments on to the City Council for their formal
review, possible publication, and final approval .
r
410 CHAPTER 52
P
PARKS, PLAYGROUNDS, OPEN SPACE AND
RECREATION AREA RULES AND REGULATIONS
52 . 01. Purpose.
The following rules and regulations are hereby adopted for
all parks, playgrounds, open space and recreation areas designated
by the City of Mounds View.
52. 02. Definitions.
1) Parks, playgrounds, open space and recreation areas.
Any area, designated by the City of Mounds View, wherever located
within the City which is reserved, designated or used for active
or passive recreation and which is owned, operated or controlled
by the City or controlled by another governmental unit.
2) Motor vehicle. "Motor vehicle" means every vehicle
which is self-propelled and not deriving its power from overhead
wires . Motor vehicle does not include a vehicle moved solely by
human power . Motor vehicles include, but shall not be limited to,
automobiles, trucks , motor bikes, mini-bikes, snowmobiles and
battery-powered carts.
111152. 03 . Intoxicating and Non-Intoxicating Beverages . No
intoxicating beverages shall be consumed, displayed, or possessed
in any park, playground, open space or recreation area in the City.
Non-intoxicating liquors may be consumed, displayed, or possessed
in the City Hall Park and Silver View Park at designated picnic
areas and shall not exceed the equivalent of one case per six in-
dividuals of legal age. Any group wishing to possess or consume
greater than the equivalent of one case in the permitted areas
must have a permit. Application for permits can be obtained at
the City Hall and must be approved by action of the City Council.
In no event shall any non-intoxicating liquors be sold or bartered
in any park, playground, open space or recreation area.
52. 04 . Motor Vehicles Prohibited. No person, unless engaged
in official City business or otherwise specifically authorized by
the Clerk-Administrator, shall operate a motor vehicle in any park, ,
playground, open space or recreation area within the City of Mounds
View except upon those areas that are designated for use by certain
vehicles .
52. 05. Curfew Authorized. No person unless engaged in offi-
cial City business shall enter upon or use any park, playground,
open space or recreation area of the City, including all park
property, improved or not, and all equipment and facilities located
thereon, between the hours of 11 o'clock P .M. and 6 o ' clock A.M.
410 when such facilities are posted by signs noting the curfew hours;
provided, however, that such posting shall be by order of the City
Council. The fact that any person not engaged in official City
}
a ,
business as authorized or delegated by the Clerk-Administrator
may be present in a posted park during said curfew hours shall
be prima facie evidence that said person is there unlawfully.
52. 06. Snowmobiles . See Chapter 202 as it relates to •
parks.
52 . 07 . Swimming . No person shall swim, bathe in, or enter
any park waters or unauthorized swimming areas except where in-
dicated by City authorized sign placed by the Parks and Recreation
Department.
52. 08 . Damaging or Removing Property Prohibited. No person
shall destroy, damage, mar, deface, or otherwise injure any property
or facility in City parks, playgrounds, open space or recreation
areas . No person shall break, cut, mutilate, injure, remove, or
carry away any tree, plant, flower, shrub, rock, soil, sand, fence,
benches, tables, or any other property or facilities located in
City parks , playgrounds, open space or recreation areas.
52 . 09. Trapping by Permit Only. No person shall place or
set any trap or device designed to kill or capture wild animals
upon privately owned or public lands within the City in violation
of any law, ordinance or rule pertaining to trespassing. No person
shall engage in trapping on publicly owned lands within the City
without possessing a valid permit. A permit may be issued by the
City Council to any applicant who can satisfactorily demonstrate
the following: •
1) They possess a valid state trappers license; or
2) They are under the age of 16 years and have com-
pleted a course in trapper education offered by
or under the sponsorship of the Department of
Natural Resources; or
3) They have at least three years of previous trapping
experience and have not, within the preceding three
years, been convicted of a violation of any trapping
law, ordinance, or rule.
No person shall place or set any trap with a jaw spread greater
than six inches upon privately or publicly owned lands within the City.
52. 10. Selling Prohibited. No person shall sell any article
whatsoever in any City park, playground, open space or recreation
area unless specifically authorized by the Director of Parks and
Recreation, in conformity with all statutes and ordinances relating
thereto.
52 . 11. Posting of Signs and Handbills Prohibited. No person
shall paste nor affix nor inscribe any handbill or poster or sign
on any structure or property in any City park, playground, open •
space or recreation area unless specifically authorized by the
Director of Parks and Recreation.
52. 12. Fireworks Prohibited. No person shall discharge any
fireworks within the City parks, playgrounds, open space or recrea-
tion areas without the written permission of the Director of Parks
• and Recreation and the approval of the Fire Chief.
52. 13 . Camping Prohibited. No person shall camp nor set
up tents, shacks, trailers, or any other temporary shelter for
the purpose of camping in any City park, playground, open space
or recreation area without the written approval of the City Council.
Any dumping of human or other waste upon park, playground, open
space or recreation areas shall be a public nuisance.
52. 14 . Unauthorized Golfing Prohibited. No person shall play
or practice golf nor use golf equipment of any kind in a City park,
playground, open space or recreation area except under the direct
supervision of an employee of the Department of Parks and Recreation
or as a scheduled part of the City ' s park and recreation program.
52. 15. Animals to be Leashed. No person shall allow his
dog or other domestic animal in a public park or open space without
being effectively restrained by chain or lease or contrary to any
other provisions of the municipal code. No person shall allow
defecations from his dog or domestic animal to remain deposited upon
City parks, playgrounds, open space or recreation areas.
52. 16 . Fires to be Controlled. No person shall ignite a fire
in any park, playground, open space or recreation area except in
places provided for such purposes. Persons igniting a fire in a
1111
provided place shall completely extinguish such fire prior to depart-
ing. No fires shall be permitted contrary to the municipal code.
52. 17 . Penalties . Any person, firm, corporation, or associa-
tion violating the provisions of this ordinance shall be guilty of
a misdemeanor.
52. 18. Enforcement. This code shall be enforced by the
Mounds View Police Department which shall have the responsibility
to patrol City parks and enforce the applicable ordinances and
regulations .
•
•
MEMO TO: Mounds View Parks and Recreation Commissioners
FROM: Staff
DATE: December 8, 1981
RE: Chapter 34 - Parks and Recreation Commission
Staff has included a copy of the original chapter as presented in the
Mounds View City Code regarding the establishment and roles and duties
of the Parks and Recreation Commission . Staff would propose the
following changes to the chapter:
I)Z, 3
1 . Under 34.08 delete numbers 1 and 3.
ma
2. Under 34.0,E Powers and Duties , number 1 should be as follows :
111/0
"Commission , through the City Parks and Recreation Department
Staff should present, no later than August 1 of each year,
a proposed budget, in such details as the Council shall require,
of the financial needs for the ensuing fiscal year to operate
and maintain the Parks and Open Spaces as well as providing
recreation programs. "
De
3. Under 34.0 number 2 should read as follows :
"Under the direction of the City Council , the Commission shall
advise City staff to operate a program of public recreation
and playgrounds upon property which is owned or otherwise
made available to the municipality for such public recreation
purpose. It shall recommend to the Council the leasing or
acquisition of real or personal property for public recreation-
al use as it deems desirable but the Commission shall not have
the authority to acquire land or construct buildings in it 's
own name. Any equipment or recreational facilities shall belong
to the municipality. "
4. Delete item nine.
111/0
The other issue that may be considered by the Parks and Recreation Commission is
two-fold:
1 . An item relating to the following statement:
a. Advise and assist the Planni 'ommission in maintaining
Chapter 34 - Parks and Recreation Commission
Page 2
December 8, 1981
111/1
a. (continued)
the community facility's and capital improvement portions on
the comprehensive plan.
b. Be aware of the role and services provided by athletic organizations
within the community.
c. Advise the City Council regarding reforestation or forestation
programs within the City.
In addition to the aforementioned changes , staff has also included a goals and
objectives sheet from the Shoreview Parks and Recreation Department which the
Commission may desire to review and possibly include as either part of the
City code or as a separate issue.
111/1
w T
34 . 01
CHAPTER 34
PARK AND RECREATION COMMISSION
34 . 01. ESTABLISHMENT . There is hereby established a
Park and Recreation Commission for the purpose of advising
the Council on the operation of public recreation, parks
and playgrounds, pursuant to the authority of this chapter .
The Park and Recreation Commission is referred to herein
as the "Commission" .
34 . 02 . COMPOSITION. The Commission shall consist of
nine members appointed by the Mayor with the approval of
the majority of the Council. (290)
34 . 03. TERMS AND VACANCIES .
(1) Members of the Commission shall serve three-year
staggered terms , three terms expiring December 31 of each
year. All appointments are to be made each year at the first
regular meeting of the Council in January. Both original
and successive appointees shall hold their offices until
their successors are appointed and qualified. (290)
(2) Vacancies during the term shall be filled by the
Mayor with the approval of the majority of the Council for
the unexpired portion of the term. Every appointed member
shall, before entering upon the discharge of his duties,
take an oath that he will faithfully discharge the duties
of his office. No member shall be personally interested in
any contracts in which the Commission may enter.
34 . 04. COMPENSATION. Members of the Commission
shall serve without compensation.
34 . 05 . REMOVAL FROM OFFICE. Any member of the
Commission may be removed if three consecutive meetings
are missed without a valid reason, if the Commission
duties are not faithfully carried out and for cause
duly found, by a two-thirds vote of the Commission
members and consent of the Council.
34 . 06 . ORGANIZATION. The Commission shall select
a chairman, a vice chairman and secretary from its membership
34 . 07 •
•( who shall serve for terms of one year, beginning,
Y'" January 1 of each year. At its first meeting the Commission •
shall adopt rules of procedure and elect the officers . It
shall amend the rules from time to time , as is necessary.
The Municipal Attorney shall act as attorney for the Commis-
sion and the Municipal Engineer shall act as its engineer.
34. 07 . MEETINGS. The Commission shall establish regular
meeting dates , but special meetings may be called by any
officer of the Commission upon three (3) days notice to all
members . The Commission shall meet at least twelve (12) times
in each calendar year. A majority of the appointed members
shall constitute a quorum.
34 . 08. BUDGET OF FINANCES .
(1) An annual statement of receipts and disbursements
shall be filed by the Municipal Administrator immediately
after the close of the calendar year and not later than
February 15th and shall be included as part of the annual
financial statement of the Municipal Administrator in con-
formity with state law.
(2) The Commission must present, no later than August 1st
of each year, an estimate, in such details as the Council
shall require , of its financial needs for the Commission for
the ensuing fiscal year.
(3) The Clerk-Treasurer shall make written budget dis-
bursement reports to the Commission at monthly intervals .
For purposes of budgeting, accounting, and reporting, the
fiscal year of the Commission and the fund shall be January 1st
to December 31st of each year. An audit of the funds shall
be made annually. Such audit may be made independently of or
in conjunction with any audit which may be made of the funds of
the Municipality. The Commission shall advise the Council to
establish charges or fees of the restricted use of any
facilities or to make any phase of the recreation program
wholly or partially self-sustaining.
34 . 09 . POWERS AND DUTIES . In order to carry on the
recreation program provided herein, the Commission shall :
(1) Advise the Council on employing necessary personnel
and fix their compensation, but such employment and compensa-
tion shall not be an obligation of the Municipality until
approved by the Council.
(2) With the consent of the Council , have the authority
to operate a program of public recreation and playgrounds
upon property which is owned or otherwise made available to
ice, IIII
34 . 09
the Municipality for such public recreational purpose. It
shall recommend to the Council the leasing or acquisition of
real or personal property for public recreational use as it
deems desirable but the Commission shall not have authority
to acquire land or construct buildings in its own name unless
it shall first receive such authority from the Council. Any
equipment or recreational facilities shall belong to the
Municipality.
(3) Advise the Council of leasing real or personal
property or both for public recreation use for periods of
not longer than one (1) year.
(4) Maintain and care for all property which it has
acquired or which has been assigned to it for public
recreation purposes.
• (5) Make periodic inventories of recreation and park
services which exist or may be needed and to interpret the
needs of the public to the Council.
(6) Aid in coordinating the park and recreation services
with programs of other government organizations and govern-
mental agencies .
(7) Interpret the policies and functions of the park and
111, recreation department to the public.
(8) Advise the Council and Administrator in the prepara-
tion of the annual budget and long range capital improvement
programs.
(9 ) Advise the Council on providing musical and free
entertainment for the general public.
(10) Formulate and prescribe reasonable rules and regula-
tions for the use of the general public of any facilities in
any park area.
(11) Advise the Council on constructing roadways , paths ,
buildings , fountains , docks , boat houses , bath houses , re-
freshment booths , amusement halls , pavilions and other
necessary structures and improvements in parks . The Commission
may advise the Council on making contracts and leases for the
construction and operation of these facilities for terms not
exceeding ten years . Every such contract and lease shall
provide that the structure shall be operated for the public
use and convenience , and that the charges shall be reasonable
and it shall reserve to the Commission power to prescribe
reasonable rules and regulations from time to time for the
conduct of the privilege.
34 . 10
(12) Do whatever other acts are reasonable, necessary
and proper to carry out their prescribed powers and func- .
tions as set forth herein.
34 . 10 . DELEGATION OF POWER. The Council may establish
such rules and regulations for the administration of this
chapter as it may deem necessary and may delegate such rule
making authority to the Commission and the Commission shall
have power to make such rules and regulations pursuant to
delegated authority as it deems necessary for the purpose of
performing its duties as herein set forth.
(J.,
SHOREVIEW
• PARK & RECREATION ADVISORY COMMISSION
Goals & Objectives
Coal :
To assure citizen input to the City Council in order to
provide recreation programs, activities and facilities
to meet the needs of the City's citizens.
Objectives : In order to fulfill the duties and functions as established
by the Park & Recreation Advisory Commission Ordinance, the
following objectives are presented:
1. To work with the Park & Recreation Department in all
phases of its activities.
2. To provide citizen input to the Master Park & Recreation
Plan for the development of facilities and programs.
3. To cooperate with and advise the Planning Commission for
providing Park & Recreation input to the Planning Commission
Community Facilities Plan.
III/1
4 . To cooperate_ with and advise the Capital Improvements
Committee for providing Park & Recreation input on future
needs and assist with priority setting.
5. To work with the Park & Recreation Department in the
development of maintenance policies.
6. To assist the Park & Recreation Department in budget develop-
ment and review.
7. To work with the City Council and City staff for the implement-
ation of the Park & Recreation Master Plan.
8. To cooperate with other park & recreation departments , schools ,
and private agencies for provision of services to citizens.
9. To provide public information and public relations efforts
regarding Park & Recreation activities.
10. To review and make recommendations about appropriate maintenance
and operation of facilties and programs.
11. To communicate regularly with City Council and Planning
Commission through joint meetings and meeting minutes.
111/1 12. To develop a set of procedures for effective operation of
the Park & Recreation Advisory Commission and up-date
periodically.
RESOLUTION NO.
CITY OF MOUNDS VIEW
4111 COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION COMMENDING GORDON FEDOR FOR
YEARS OF DEDICATED SERVICE TO THE
MOUNDS VIEW PARKS AND RECREATION COMMISSION
WHEREAS , Gordon Fedor has served the Mounds View Parks and
Recreation Commission for the past years ; and
WHEREAS , he provided an active leadership role in directing
and shaping future Parks and Recreation movement within the City of
Mounds View; and
WHEREAS , Gordon Fedor was directly involved in the development
and acquisition of Silver View Park, establishment of the City-wide
Comprehensive Park Plan, Park Reforestation efforts , and Neighborhood
Park Improvements ; and
WHEREAS , leisure recreation programs were expanded under his
guidance and direction; and
WHEREAS , improved and expanded lines of couuuunication and
1111 cooperation were developed with School District #621 through joint
park/school facility development and joint powers agreement allowing
for increased school usage .
NOW, THEREFORE , BE IT RESOLVED that the Mounds View Parks and
Recreation Commission hereby publicly commends and thanks Mr . Gordon
Fedor for his years of dedicated service to the City of Mounds View
Parks and Recreation movement .
Adopted this 10th day of December, 1981 .
ATTEST : (SEAL)
Wayne Burmeister , Chairperson
Donna Bowman, Commissioner Frank Silvis , Coiiimissioner
Marilynne Dennehy , Co►muissioner Wayne Weflen , Commissioner
Ed Letendre , Commissioner Cindy Wermager , Couunissioner
4111
Lloyd Scott , Commissioner Bill Doty , Council Liaison
RESOLUTION NO .
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
4111
RESOLUTION COMMENDING JERRY LINKE FOR
FOUR YEARS OF DEDICATED SERVICE TO THE
MOUNDS VIEW PARKS AND RECREATION COMMISSION
WHEREAS , Jerry Linke has served the Mounds View Parks and
Recreation Commission for the past 4 years ; and
WHEREAS , he provided an active leadership role in directing
and shaping future Parks and Recreation movement within the City of
Mounds View; and
WHEREAS , Jerry Linke was directly involved in the development
and acquisition of Silver View Park , establishment of the City-wide
Comprehensive Park Plan , Park Reforestation efforts , and Neighborhood
Park Improvements ; and
WHEREAS , leisure recreation programs were expanded under his
guidance and direction ; and
WHEREAS , improved and expanded lines of communication and
cooperation were developed with School District #621 through joint
park/school facility development and joint powers agreement allowing
for increased school usage . •
NOW, THEREFORE , BE IT RESOLVED that the Mounds View Parks
and Recreation Couunission hereby publicly commends and thanks
Mr. Jerry Linke for his years of dedicated service to the City of
Mounds View Parks and Recreation movement .
Adopted this 10th day of December, 1981
ATTEST : (SEAL)
Wayne Burmeister, Chairperson
Donna Bowman , Commissioner Frank Silvis , Commissioner
Marilynne Dennehy , Couunissioner Wayne Weflen , Commissioner
Ed Letendre , Commissioner Cindy Welmager , Couunissioner
1111
Lloyd Scott , Commissioner Bill Doty , Council Liaison
•
MOUNDS VIEW COMMUNITY EDUCATION ADVISORY COUNCIL
111/1 Rev. Rodger Buining Maurie Anderson Dr. Ina Rubenstein
Judy Phillips Bruce Anderson
Lowell Uber Gerald Haffeman
Joyce Krupey John Buckley ----
Jim Lang George Carlson _
Marilyn Lentz Gay Rauch
Pat Love Carol Seidenkranz
Beverly Menk Henry Boyer
Linda Heinricks Elizabeth Butler
Bill Tessman
AGENDA
Tuesday, December 8, 1981 - 7: 00 P.M.
Community Resource Center
1 . Review of Minutes
2. Agenda Adoption (Welcome New Persons)
I 41113
. Recent School Board Decisions Dr. Ina Rubenstein
A. Criteria for school closings
B. Other decisions or dates to meetings with timelines for decisions
pertaining to school closings - services
4. Evaluation and Review Sub-committee Report
(Revised report with suggestions from Council enclosed)
A. Council Action Requested
5. Community Education Task Force On Budget Reductions Joyce Krupey/Maurie Anderson
A. Update
B. Council Action
6. Advisory Council Membership Update
A. Council Action Requested (Orientation Committee
to be selected)
7. Recruitment of Sub-committee on CE Budget
8. Department Update
9. Other Business
A. Next meeting time: afternoon or evening (Action Requested)
date: Tuesday evenings: January 12, 19 or
Thursday afternoons: January 21 , 28 —
B. Miscellaneous items:
•
10. Adjournment
MINUTES
Community Education Advisory Council 111/1Thursday, November 12, 1981 - 4 :00 P.M.
Community Resource Center
Rev. Rodger Buining called the meeting to order. Attending the meeting were:
Rev. Rodger Buining, Joyce Krupey, Jim Lang, Marilyn Lentz, Pat Love, Bev Menk,
Maurie Anderson, Bruce Anderson, Gay Rauch, Carol Seidenkranz, Henry Boyer,
Bill Tessman, and Dr. Ina Rubenstein.
Secretary's minute corrections for meeting of October 22, 1981 , were as follows :
1 . Marilyn Lentz was added to attendance; 2. Joyce Krupey (Chm. ) to subcommittee;
3. motion by Maurie Anderson, seconded by Bill Tessman to rename committee from
Crisis in Education to CEAC Task Force on Budget Cuts. Passed. Pat Love volun-
teered to be on the committee. An effort of this committee added. . . . "impact on
budget cuts on activities."
Motion by Bill Tessman, seconded by Pat Love to adopt the minutes as corrected.
Motion by Bill Tessman , seconded by Jim Lang to adopt the agenda. Reverse items
4 & 5 on agenda - motion by Bill Tessman, seconded by Henry Boyer.
Item 3: 'Joyce Krupey presented resolution to School Board. Dr. Ina Rubenstein
suggested "position paper" from Council with statement letters to be sent to
School Board.
•
Item 5: Maurie Anderson will attach hours of facilities use and types of facil-
ities
ities available to this report. Motion to accept Impact on Budget Reductions on
Community use of school facilities with attachments made by Joyce Krupey. Sec-
onded by Gay Rauch. Will be on School Board agenda by 11-13 and presented at
Monday night' s School Board meeting at Ralph R. Reeder School - 7:00 by Maurie
Anderson.
Item 4: Joyce Krupey presented a preliminary report with additions , changes,
recommendations. Gay Rauch suggested language be questioned in regard to goals/
objectives. Motion by Bill Tessman, seconded by Maurie Anderson for revised copy.
Joyce Krupey suggested a seminar class at St. Thomas and MCEA membership to the
Council . She will also include a questionnaire on meeting times for possible
changes, in the next packt.
Item 6 : John Ostlund will contact the individuals recommended for membership to
the Council .
Item 7 : The winter brochure is being prepared.
Item 8: Motion by Gay Rauch, seconded by Pat Love to meet Tuesday, December 8 at
7:00 p.m. at the Community Resource Center.
Motion by Bill Tessman, seconded by Joyce Krupey to adjourn meeting - 6 :00 p.m.
Secretary 111/0
Bev Menk, c y
• BY-LAWS
of
MOUNDS VIEW COMMUNITY EDUCATION ADVISORY COUNCIL
ARTICLE I - NAME
The name of this organization shall be the Mounds View Community Education
Advisory Council .
ARTICLE II - PHILOSOPHY
The School District 621 Community Education Advisory Council strives to serve
the entire community by providing for the educational , recreational , and cul-
tural needs of the community. Community Education uses aT1 available resources
to serve as a catalyst for developing individual potential , solving community
problems , increasing a positive sense of community, and improving community
living.
ARTICLE III - PURPOSE AND OBJECTIVE
1111/
Section 1 - The purpose of the Council shall be to advise and make recommenda-
tions to the Board of Education and the Community Education Staff on the com-
munity education programs and activities of the District. These programs will
include academic improvements, enrichment, vocational improvement, leisureand
recreational services, social services , and activities. They will utilize
School District, connnunity and private resources and facilities . They will
be for all ages and social and economic groups residing in the geographic
boundaries of the District.
Section 2 - The Council shall bring together representatives of community organ-
iia---tions,
rgan-
za it ons, general public, municipalities and the School District to carry out
the purposes of Section T.
Section 3 - The objectives of the Mounds View Connnunity Education Advisory Coun-
ic l shall be to :
A) Identify, coordinate and inform the public of resources available to the
community.
B) Coordinate community resources by promoting :
1 . Greater use and sharing of human talents and resources .
2. Lifelong learning and enrichment opportunities for all ages.
3. Greater use of educational and community facilities .
4. Improved community-school relationships.
111/1
5. Increased interagency coordination and cooperation.
6. Increased citizen involvement in the decision-making processes
of education and community development.
ARTICLE IV - POLICIES 1110
Section 1 - This Council shall be non-commercial , non-sectarian, and non-
political . No commercial enterprise and no political candidate can be
endorsed by it. The name of this Council or its officers in their official
capacities shall not be used in any connection with a commercial concern or
with any partisan interest or any other purpose than the regular work of the
Council .
Section 2 - The Council affirms that:
A. There shall be no discrimination with regard to hiring, assignment,
promotion, or other conditions of staff employment.
B. The Council is open to representatives from all segments of the
public as defined by the by-laws.
C. There is no discrimination or segregation because of race, sex, age
or creed in any service provided by the Mounds View Community Edu-
cation Advisory Council .
ARTICLE V - MEMBERSHIP
Section 1 - All civic or community service organizations , local government
units, and representatives of community programs within School District 621 , 1111/
shall be eligible for membership.
Section 2 - The Community Education Advisory Council is appointed by the
Mounds View School Board according to State Law M.S. 275.125 guaranteeing
representation to all sectors of the community.
Section 3 - The number of community members shall be greater than the number
of designated representatives on the Council .
Section 4 - Each representative shall have one (1 ) vote in the affairs of the
Council
Section 5 - Any group or organization desiring Council Membership may contact
the District 621 School Board.
Section 6 - The term of office for members shall he three years beginning in
September, with all members eligible for reappointment. The terms of one-
third of the members shall expire each year.
Section 7 - General meetings of the Mounds View Community Education Advisory
Council shall be held at least once each month, unless otherwise designated,
at a time and place established by the Council .
Section 8 - Notice of all general meetings of the Council shall be given to
the members by mail not less than seven (7) days prior to such meetings.
111/0
Section 9 - At any general meeting of the Mounds View Community Education
Advisory Council , a quorum shall consist of a simple majority of the membership.
•
-2-
r •
•
Section 10 - Business of the meeting will be decided by a simple majority
111, of those present and voting.
ARTICLE VI - OFFICERS AND COMMITTEES
Section 1 - There may be a chairperson and a chairperson-elect, elected for
a tern of one year at the regular May Advisory Council Meeting. The chair-
person-elect shall serve as the chairperson for the following year. A staff
person shall be appointed to take minutes at each meeting.
Section 2 - Committees and Task Forces may be appointed as the need arises .
Section 3 - The chairs of the appointed committees may serve as a steering
committee at the discretion of the Advisory Council chairperson.
Section 4 - The Director of Community Services shall serve as an ex-officio
and non-voting member of the Advisory Council . The Director will serve as a
consu Cant, acting with and on the-ad-Oce of the Community Education Advisory
Council ; and will provide the necessary leadership to effect and maintain good
working relationships with representatives of community organizations, munici-
palities, and School District 62.1 in order that well planned and directed Com-
munity Education programs may be implemented.
ARTICLE VII - ORDER OF BUSINESS
11111
The proceedings of meetings of the members of the Mounds View Community Educa-
tion Advisory Council shall be governed in accordance with "Robert's Rules of
Order Revised. "
ARTICLE VIII - FISCAL YEAR
The fiscal year of the Mounds View Community Education Advisory Council shall
be from July 1 through June 30, of the following year.
11111
-3-
f
111/1
MEMO TO: Moun s ,�VieIW Parks and Recreation Commission
FROM: StA f/
1
DATE: De diner $, 1981
,
RE: 1981-82 Budget Status
Yes Virginia, the State Proposed Budget Cuts are a reality!
Staff has enclosed a copy of the 1982 budget as approved by the City Council
along with copies of memos outlining some projected deficits for 1981 and a
memo from Finance Director Brager which outlines in more detail the "state of
the art". (no pun intended)
Staff would hope, should time permit , that the Commission enter into some form
of dialogue with staff regarding:
• 1 . The future of Parks and Recreation.
2. How the proposed State budget cuts will affect our department.
3. The proposed school closings (i .e. Edgewood and Red Oak) .
4. How the cutbacks will affect the athletic associations.
5. The Commission 's role (if any) in the coming tight fiscal crunsh.
6. Future improvements and maintenance of the neighborhood park system.
a. Silver View Park
b. Contracting for maintenance services.
Staff realizes that this is probably too large an issue to attack in one meeting ,
but feels strongly that discussion must be made in this area.
111/1
ti
Cth1of rV
A7
IG� A'. 4} �, t j
RAMSEY COUNTY, MINNESOTA
GATEWAY TO THE NORTH 2401 HIGHWAY 10
MOUNDS VIEW, MINN. 55112
DEPARTMENT OF PARKS, 784-3055
RECREATION AND FORESTRY
MEMO TO: Maurie Anderson , Director - New Brighton Parks and Recreation
Kelly Schultz , Program Supervisor - New Brighton Parks and Recreation
Mary Saarion , Program Supervisor - Mounds View Parks and Recreation
FROM: Bruce K. Anderson , Director
Mounds View Parks , Recreation and Forestry
DATE: October 29, 1981
RE : Joint Powers Agreement with Summer Puppet Wagon Program
As per our discussion and meeting on Wednesday, October 21 , 1981 , I have
11111
attempted to provide some initial cost figures regarding the feasibility
of a joint powers agreement with our summer puppet wagon program.
The City of Mounds View has expended approximately $1 ,600.00 to date in
capital equipment for the summer puppetry program. A breakdown of the
$1,600.00 is as follows:
1. Purchase of puppet wagon - $600.00
6/1/79
2. Purchase of P.A. System - $400.00
6/1/79
3. Purchase of initial puppets- $200.00
6/1/79
4. Painting of vehicle , 6/1/79- $200.00
5. Re-painting of vehicle - $100.00
6/1/81
6. Purchase of additional - $100.00
puppets over last 2 yrs
III/1
Puppet Wagon doing Powers Agreement
Page 2
October 29, 1981
S
Expenditures that I would project for the summer puppetry program for 1982
would be as follows : (the following budgetary projections are based on
a ten week program, providing twenty-five shows per week , thirteen in
the City of Mounds View and twelve in the City of New Brighton with the
program commencing June 21 , 1982 and drawing to a close August 27 , 1982. )
1 . Two puppet wagon coordinators 0 $150.00/week for
11 weeks = $3,300.00
2 . 1 puppet wagon assistant 0 $75.00/week for 10
weeks = $750.00
3. 1 new tape recorder @ $200.00
4. Purchasing of puppets = $100.00
Total projected expenditures would be $4,350.00 for 1982. S
P $
In addition to the staffing and capital equipment needs of $4,350.00, there
would be additional maintenance expenses for the wagon, including gas ,
miscellaneous repairs and insurance. My estimate for these costs based
on three prior years are as follows:
1 . Insurance - $150.00
2. The cost of maintaining the vehicle, ($85.09 for fuel and
$13.65 for repair in 1981) would be $150.00 based on 1981
costs and a 50% increase due to additional mileage.
In addition we discussed some type of reimbursement for the City's initial capital
outlay or an equipment rental fee. This figure is very difficult to justify or
quantify, but for the purposes of discussion I would recommend a flat $100.00 fee/
summer. This would bring the total maintenance/equipment fee to $250.00 for 1982
•
Puppet Wagon Joint Powers Agreement
Page 3
October 29, 1981
•
The total cost to New Brighton for 1982 would be as follows :
1. Salaries - $4,050 divided in half = $2 ,025.00
2. Capital equipment, tape recorder, puppets - $300.00 divided
in half = $150.00
3. Maintenance equipment fees = $250.00
4. Repainting of vehicle (one time cost) - $300.00 divided
in half = $150.00
Total New Brighton cost is $2 ,575.00 which would figure out to about $21.45/
performance for 1982.
111/1
Assuming the financial figures are palatable, I would recommend that the program
be operated with the following understandings:
1. Our staff be responsible for the coordination and supervision
of the summer puppetry program with input and assistance from
Kelly Schultz of New Brighton.
2. Mounds View would be responsible for all expenses relating to
the Puppet Wagon including , but not limited to, staff, vehicle maintenance,
gas , insurance, and any additional related expenditures to the
puppet wagon program.
3. The vehicle would be repainted in 1982 to include New Brighton 's
name with a better paint job. This should be a one-time expenditure
of $300.00 which again would be split between the two Cities.
4. New Brighton would be responsible for the publicity promotion of
111/1 the Puppet Wagon and arrangements of all stops and communication
in your community regarding show times , etc.
Puppet Wagon Joint Powers Agreement
Page 4
October 29, 1981
•
5. Some form of insurance rider should be explored to ensure
that we don 't have any liability problems while performing
in New Brighton.
6. A formal joint powers agreement should be drafted and
approved by both City Councils .
After reviewing this internally, lets get together during the next two weeks to
further explore this concept before bringing it to our Commissions , Council , etc.
I look forward to hearing from you in the coming weeks.
•
•
• MEMO TO: Mr. Donald Brager, Finance Director
FROM: Bruce K. Anderson, Director
Parks, Recreation and Fo, -- ry
DATE: December 1, 1981 'lh
RE: 1981 Budget
As per your request I have prepared the following documentation regarding
our 1981 budget:
100-350 - Recreation
Account # 1981 Budget Projected 1981 Overage Explanation
4010 $50,362. $50,987. (625. ) Salary adjustment as per Stanton
study.
4030 $ 5,622. $ 6,142. (521 . ) Salary adjustment as per Stanton
study.
4040 $ 1 ,176. $ 1 ,446. (.270. ) Salary adjustment as per Stanton
study.
111/1
4160 $ 210. $ 287. 75 (76. 75) We mimeographed more flyers than
expected due to xerox cost.
4304 $ 9,250. $10,744. (1 ,494) Theu et wagon staff was
p pp g proposed
to be hired from the CETA program
but we did not have any applicants
4390 $ 4,800. $ 4,931. ( 131. ) School District charges were a
trifle more than projected.
100-360 - Parks
Account # 1981 Budget Projected 1981 Overage Explanation
4011 $ 590. $ 749. (159. ) The overtime for Festival in the
Park was much greater due to
the wind damage to the craft
booths.
4020 $ 3,000. $ 3,464. (464. ) The two part-time workers worked
one week longer than budgeted.
4030 $ 4,484. $ 4,900. (416. ) Did not budget enough money.
4040 $ 1 ,536. $ 1 ,621. (85. ) Increase in health coverage.
• 4121 $ 2,065. $ 2 ,345. (280. ) We did not enough budget for full
9
marking compound which was
necessary for increased soccer
program. Total paint and chalk
cost $630.00.
1981 Budget
Page 2
December 1, 1981
•
100-360 (Parks , continued)
Account # 1981 Budget Projected 1981 Overage Explanation
4160 $ 710. $ 1 ,411. (701. ) We painted and repaired the picnic
shelter building which was not
budgeted for, total cost of
about $300.00.
4321 $ 1 ,400. $ 1 ,631. (231 . ) Cost of electricity increased.
4354 $ 200. $ 300. ( 100. ) We hauled more debris than ex-
pected, the bulk was from
cleaning up Random Park.
4511 $ 5 ,175. $ 8,237. (3,062. ) We experienced major park repairs
that were not projected,
electrical and building repairs
for skating - $1 ,420. , repaired
three backstops - $722. , repaired
two slides - $1 ,200.
•
cc: Mr. Donald F. Pauley, Clerk-Administrator
•
ir
•
MEMO TO: Mounds View Parks and Recreation Commission
FROM: Bruce K. Anderson , Director
Parks, Recreation and Forestry
DATE: December 8, 1981
RE: School Closings
The word is out, it appears that Edgewood Junior High, Ralph Reeder,
Red Oak and Johanna Junior High Schools are slated for closure in
June, 1981.
Staff has enclosed the criteria from School District #621 regarding the
projected school closings as well as some additional school district memos.
111/1 Needless to say, but should the in and outdoor facilities at Edgewood and
Red Oak not become available for community usage, our department will
suffer greatly. Staff is meeting with the Community Education Advisory
Council on Tuesday evening, with Dr, Nygren , Superintendent of Schools
on Wednesday and there is a public hearing with the School Board scheduled
for Thursday evening at 8:30 p.m.
Although staff is not taking a formal position , we have been busy preparing
statistics regarding our present school usage,
Again , this is strictly an informational item, but one that obviously will
affect our department for the next few years,
P.S. Edgewood has the City's only tennis courts , football field , baseball
and softball fields south of Highway 10, and the only running track and
full size gymnasium with locker room.
•
•
1111111
•
•
•
•
frs - Optimal
4 -- Desirable Admin. .5Lhe^1 ^:.z•:; ",rang
113 - Acceptable Rank MOUNDS VIEW PUBLIC SCHOOLS v, (liovcr•ber ?t'• i?S1)
i - Marginal
J - Minimal Points SCHOOL CLOSING CRITERIA -'
(Administrative Rankings) ''
Points = Admin. Rank x Weight :4 ,J z
Ix y d .�. -' 1 - ` `.
o d -� z 1 -• -r
N lJ F- , C.
d O J J O c -
d W W W IJ U O -. I- V, �,
Board -1 JY YY ._L t,J [� r I-
- . �P,ank Factor m •-•..J ti-I a_C o: r[ i.: in i-
L• i Maintenance 4,6 5/23 2/9.2 5/23 4/18.4 2/9.2 1/4.6 2/9.2 3/13.8 ?r2 4/18.4 r;';' _ I :',''.7
, '.` .•. 1/4.5
1 --
J2 Operation 4.4 5/22 2/8.8 3/13.2 2/8.8 4/17.6 2/8.8 4/17.6 4/17.6 3/13.2 4,'17.6 1 l 1 _'13.7 ' : 1/17.r.
j(3) Savings 4.4 I 5/22 3/13.2 4/17.6 3/13.2 2/8.8 1/4.4 14/17 6 4/17_6 2/8.8 4/17.6 4/1;.6 __.3/1' /• ,7 r, 4/17.6
! 4 Permanency of Decision 4.0 2/8 4/16 2/8 4/16 3/12 4/16 1/12 3/12 5/%0 3/12 4/1') 3/IJ ;/P
Educational Programs 3.6 5/18 5/18 5/18 5/18 5/18 5/18 5/18 5/18 5/18 5/18 5/1R 5/18 �-1" ',/i8
5) Displacement of Students 3.6 4/14.4 5/18 3/10.8 5/18 2/7.2 2/7.2 5/18 3/10.8 2/7.2 4/14.4 1 5/18 3/10.8 `(1.1,4 2/7.2
1 Stability = high (5)
1 ! Consistency with Area Plans 3.1 2/6.2 4/12.4 1/3.1 2/6.2 2/6.2 4/12.4 5/15:5 3/9.3 5/15.5 4/12.4 II 5/16.5 4/12.4 j 3/9.3
ti (8) Physical Condition of Building 3.1 5/15.5 4/12.4 3/Q.3 f 4/12.4 3/9.3 1/3.1 3/9.3 3/9.3 2/;.2 5/15.5 ? 1'12. 1 1 1.'1.1
19 Cost Alternatives 2.9 4/11.6 4/11.6 4/11.6 4/11.6 4/11.6 4/11.6 4/11.5 4/11.6 4/11.61 5/14.5, , 4,, 4111.6 i 1:1114.5
tJ'I j
10 Enrollment Capacity - --
1 2.7 4/10.8 4/10.8 4/10.8 4/10.8 3/8.1 3/8.1 4/10.8 4/10.8 3/8.1 j 4/10•i? II r 'l •, - ,.1 ,_1
110 (11) Walking Distance Boundaries 2.7 3/8.1 2/5.4 3/8.1 4/10.8 2/5.4 5/13.5 2/5.4 3/8.1 1/2.7 2/5.4 it.:. '-10.8 ' I ',T.1
Most Walkers = high (5) i
12 Sale or Lease 2.6 4/10.4 - 4/10.4 3/7.8 4/10.4 2/5.2 2/5.2 3/7.8 4/10.4 3/7.8 4/10.4 - - ,
Not Saleable = high (5) / 2/5.2 4/10.': o 3/7.A
,113 Unique Factors 2.4 4/9.6 5/12 4/9.6 5/12 2/4.8 2/4.8 5/12 5/12 2/4.8 4/9.6 5/12 :;n r. -_ -_--
"'1.2
14 Community Use of School(s) 2.3 4/9.2 5/11.5 5/11.5 5/11.5 2/4.6 2/4.6 5/11.5 5/11.5 2/4.6 4/9.2 5'11.- 3/6.9 - •il •, -;4.6-
15 Staff Displacement 2.0 3/6 3/6 3/6 3/6 3/6 3/6 3/6 3/6 3/6 3/6 1 3/6 j 116 _
16 Energy 1.9 3/5.7 3/5.7 3/5.7 3/5.7 3/5.7 2/3.8 3/5.7 2/3.8 3/5.7 3/5.7 3/5.7 2/3_8 _2!3_^ I ,?i3.8
i -
17 Building Safety 1.6 3/4.8 3/4.8 3/4.8• 3/4.8 3/4.8 2/3.2 3/4.8 3/4.8 3/4.8 3/4.8 3/•.•" ?.'3.2 ?/.'.' 7/1.2
18 Volunteer Connitment 1.4 5/7 5/7 5/7 5/7 5/7 5/7 5/7 5/7 5/7 5/7 , 3/4.: v!4.2 1 -,/1.;
19 Usane Alternatives 1.3 4/5.2 4/5.2 3/3.9 4/5.2 3/3.9 2/2.6 4/5.2 4/5.2 2/2.6 4/5.2. 1 4//•.c . . /./ 1.1
TOTALS 217.5 198.4 189.8 206.8 155.4 , 144.9 205 199.6 163.8 214.5 Ir 2r l 1'.1 1' 1.;' 1!"6.S.
School Board Meeting
(November 30, 1981 )
MOUNDS VIEW PUBLIC SCHOOLS
11111 SUPERINTENDENT'S RECOMMENDATION FOR THE CLOSING OF TWO ELEMENTARY
SCHOOLS AND TWO JUNIOR HIGH/MIDDLE SCHOOLS
• Elementary School Closings
1 . Ralph R. Reeder Elementary
2. Red Oak Elementary
• Junior High/Middle School Closings
1 . Edgewood Junior High
2. Johanna Middle
RATIONALE FOR THE SCHOOL CLOSINGS
1 . School Closing Criteria
The criteria in Policy #3520 were the major determinants used in
recommending school closings. The administrative ranking of the
school closing criteria indicate that Ralph R. Reeder, Red Oak,
Edgewood Junior High and Johanna Middle Schools should be closed.
1110
Another major reason for closing Edgewood rather than Highview is
based on Edgewood's lower student capacity. In that only one junior
high/middle school will serve the western area of the District, the
school with the greatest capacity should be kept open.
2. Maintenance of Nieghborhoods
The K-6, 7-8, 9-12 grade organization maintains as many elementary
neighborhoods as feasible considering such factors as enrollment
decline, boundary adjustments, long-term program needs of the
District, and fiscal responsibility.
3. Permanency of Boundaries
Permanency of boundaries can be maintained for several years, Also,
a balance of student populations (east and west) is accomplished.
4. Maximum Use of Space
The plan is cost efficient. All schools are deliberately filled to
capacity so that space and staff are used efficiently. Cost savings
are maximized, of course.
5. Closing of Smaller Buildings
The schools named in the recommendation are the elementary and junior
11111
high/middle schools with the lowest student capacity. The remaining
larger schools accommodate the student population more efficiently.
Superintendent's Recommendation (cont. )
6. Maintenance of the Feeder System 111/1
Bel Air
Pike Lake A Highview >Irondale
Pinewood
Sunnyside
Island Lake
Snail Lake }Chippewa ,Mounds View
Turtle Lake
Valentine Hills
COST SAVINGS ANALYSES:
Close Ralph R. Reeder Elementary $127,000
Close Red Oak Elementary 139,100
Close Edgewood Junior High 283,300
Close Johanna Middle 279,000
TOTAL $828,400
Totals do include mothball expenses. Consequently, these are •
conservative figures.
III/0
, BOUNDARY CHANGES
ECOMMENDATION :
lose Red Oak; Edgewood; Ralph Reeder; Johanna
_
1)9
* Red Oak I
Turtle Lake
(I' k,..
i * Pinewood
1
•
OJEdgewoodl
1Sunnyside 0
Chippewa
I ro n d a l e `•t
'.
o
•
�* Pike Lake
Snail
Lake
Cr) Highview Mounds View •
Bv1 Air .
i ::::a.......::::*Valentine
Hills ,Island
Lake
N
.
f �
t
, /7
Johanna
III
Ralph
Reeder '
•
Arrows indicate movement of students.
°�°n,b°r, ,s:3 ,
I School Talk MOUNDS VIEW PUBUC SCHOOLS
iNDE►ENDEHT SCHOOL DISTRICT NO.671
If pressure was money, the Mounds View School The next five years were in sight when the '
Board is handling enough these days to take care of School Board reorganized the configuration of grade
District budget problems for a decade. Both the levels at their November 23 meeting. The organ-
"problem budget" for 1982-83 and the pressure for ization that will become effective at the start
immediate decisions it is commanding are being of the 1982-83 school year is K-6 (elementary),
tackled with some far-reaching rr:ult; by District 7-8 (middle/jr. high), and 9-12 (senior high).
decision-makers. •
During the closing days of 1981 and the begin- The plan will maintain as many elementary
ning of 1982, the District 621 School Board and
District administrators will be making decisions school neighborhoods as is feasible
expected to shape the present and future of Mounds
View Public Schools. Grade reorganization was the first of the major
decisions to be made because of the impact grade
The major issues are those of grade reorgan- configuration has on the remaining issues of
ization; building closings; substantial alter- building usage, curriculum and program planning,
ations in programs and services, which include and staff cuts. • .
student activities and athletics; and reductions The plan will maintain as many elementary
to be made in the District 621 staff. school neighborhoods as is feasible, considering
Prompting the crit- such factors as en-
ical need for the de- rollment decline,
visions to be made at boundary adjustments,
this time is a complexECISION long term program
General Fund operating needs of the District,
budget problem for and fiscal responsi-
I982-83 coming as a bility.
resuitof the October 5 The School Board
,vy referendum failure noted that the grade
the bleak status reorganization could .
stale aid to public result in building en-
education. rollment capacity to
Some schools are to FOR THE 80's be tight in some ele-
be closed for good mentary schools next
this June. A number year, and in the sen-
of teachers will be for high schools for
laid off and others transferred to remaining several years. Overriding considerations favoring
schools. The curriculum to be offered students, the plan were that it creates a grade organization
particularly those in the secondary schools, must that will work in the District for at least five
be set. A scant two months remain to accomplish years, and is a cost effective measure.
these tasks. The grade organization will :
The budget building process for 1982-83 origi-
nally focused on budget cuts of 53.2 million. That • Maintain the neighborhood "feeder concept" of
total has been expanded by about Sl million given the schools with the elementary schools each
channeled into one of two middle/junior high
schools, which would, in turn, be directed
"Short—sighted solutions into either lrondale or Mounds View High
Schools.
simply won't stand the test ,
001L-
of time 4„,•glit,,
Superintendent hurt Nygren 'l'. �;f • Kindergarten students could be instructed in
} 1 .., shifts in the elementary schools rather than
have their classes held in secondary build- -
the erosion of District 621 projected income re- fags.
venue for next year. • Sixth grade students would stay in, or return •
Regardless of why the decisions have to be to, their neighborhood elementary schools.
rDistrict adminiade, it is strationintent otof tmhe akecjrudgmentsdonnd
•,- The grade level organization arrangement would .
,se
tough issues with a commitment to long- be consistent across the District, permittingm planning. "Short-sighted solutions simply greater uniformity of programs offered to all
' t stand the test of time," Superintendent students.
Burt Nygren stated at a recent School Board • The accepted plan saves the most dollars for`
meeting. "They may please people initially, the 1982-83 General Fund. Preliminary esti
but public service requires leadership and mates place the savings at about $828,400, •
vision or we condemn those who wool . follow to which includes the closing of two elementary
correcting our problem," 4, -•-id. and two middle/junior high schools.
7111
Red Oak, Reeder, Johanna, Edgewood lowest student housing capacity,.
BOUNDARIES and GEOGRAPHICAL
Considered for Closing BALANCE
The Mounds View School Board closing. Other factors supporting
intends to close four schools in The action followed a presen- closings as they have been I..
June, 1982. The schools being tation by Nygren for the admin- posed are that permanency of a -
considered for that action are istration which ranked, numcri- tendance boundaries can be main-
Ralph R. Reeder Elementary, Red cally, the 14 District elemen- tained for several years, geogra-
Oak Elementary, Johanna Middle tary and secondary schools to phical balance of student popula-
and Edgewood Jr. High. which school closing criteria had tions between east and west is
A decision on the issue is ex- been applied. The criteria list- accomplished, and the recommenda-
Ilected to come from the School ed 19 factors that governed the tion is in accord with the ap-
Hoard on December 14 following a selection of which of the schools proved K-6, 7-8, 9-12 grade reor-
public hearing that has been would be closed. Mounds View, ganization.
scheduled for 8:30 p.m. on Mon- Irondale and Oak Grove High The School Board invited citi-
clay, December 14 in the Irondale Schools were not considered for zen response to the administra-
High School gymnasium. closing. tion's presentation and school
SCHOOL CLOSINGS...WHY NOW ? Nygren reviewed the individual closing recommendation. This in-
building scores with the School formation-gathering process pre-
October 5, 1981 has had every- Board and from that criteria rec- ceded School Board deliberations
thing to do with the decision by ommended that Ralph R. Reeder and on the issue and the naming of
the District to cut back its Red Oak Elementary, as well as the schools they propose to
number of operating schools. On Johanna Middle and Edgewood Jr. close.
that date the citizens turned High be considered for closing
down a levy referendum which next June. OTHER AREAS AFFECTED
would have raised $3.2 million A major reason for closing Nygren told the assembly that
for the District's 1982-83 Gener= Edgewood rather than Highview the scarcity of money for educa-
al Fund budget. Though school Middle School (their criteria tion is affecting many areas of
closings were an inevitable issue scores were nearly the same) was the school system, as the School
for action in the 80's because of based on Edgewood's lower capa- Board and administration work to
declining student enrollments, city to house students. Nygren bring a balance to the 1982-83
the levy defeat created a need to explained that since only one General Fund budget.
close schools about three years junior'high/middle school will The School Board noted th
earlier than the 1985 date anti- serve the western area of the wish to save as much money a:
cipated in District 621 . District, the school with the feasible in the area of builds
greatest student capacity should closings which were already on
MORE SAVINGS NEEDED be kept open. Of the two, that the horizon, rather than have to
school is Highview. All the slash deeper into curriculum,
Cost saving for the General schools recommended for closing instruction programs and services
Fund budget was among the key are the elementary and junior which serve to educate the chil-
factors determining which schools high/middle schools with the dren of District 621 .
would be recommended for closing.
the school closing plan as pro- +?; :i I ' n
posed by the School Board would PUBLIC HEARING DECEMBER 14
result in an estimated saving to l
flit' District's 1982-83 General The School Board has named the The December 14 public hearing
Fund of $828,400. 'buildings they propose to close will be preceded by'a regular
When the levy referendum when this school year ends. A School $oard meeting which: will
failed, the School Board and ad- public' hearing on the. intended begin at,7 p.m. at the school 1
ministration planned savings of faction will be held on Monday, site. trondale' is located at
$450,000 through building clos- !December`.14 at Irondale High ' 2425 Long L,1ke Roadiin (sew:; a'.
ings. They are now looking at School beginning at 830 rn• Bri hton' k '";, . - ,,� `9 9 P• 9 f �' �1 �
this area for greater savings be- Minnesota Statute 123.36 re- 'The School` Board will 'rocon
cause of bleak financial news quires that school boards name vene following the public heari-gh
from the state regarding probable buildings proposed for closing at which time they could make '
cuts to the District in aid to ind state the. rea$ons. for 'closing their decision regarding �thos6401
education this '""'year and next. �>^ or�:.t'o,noldiny a pubs*c hcariny District 621 schools that will «.
Superintendent Nygren has told .il._t .Slue ,. ._.,_._:P ,s_v. ,, b .Close(1_nexf,;_,lun .1.,.4..:44 1
the School Board that $1 million
more in cuts could be NON MOUNDS VIEW PUBLIC SCHOOLS Carrier- PRO RouteFR Pre-sortORC.
added to those earlier planned 2959 NORTH HAMLINE AVENUE U.S. POSTAGE
for 1982-83 which totaled $3.2 ST. PAUL, MINNESOTA 55113 PAID
ST. PAUL, MN.
million. PERMIT NO, 4112
OTHER FACTORS POSTAL CUSTOMER
Money was a major factor, but
certainly not the only one Sch )o l Talk •
consi-
dered in theeSchool Board's pro- 11
cess on 6Ve'mbe'r 30 t`d name the
Whitl's 6 tottsid>'r'r*d 'P& _
TO: Mayor and Council
fiac)-)
FROM: Don arager, Finance Director
DATE: December 7 , 1981
RE: DELAYED LOCAL GOVERNMENT AIDS & THE CITY 'S CASH POSITION
Pursuant to the Mayor' s request I have estimated the City's cash flows to
determine the effect of the delayed November & December 1981 payments of Local
Government Aids and Homestead Credits . These payments total $204,263.26. Delay
of these payments will affect the City in two ways : cause a 1981 General Fund
budget deficit and cause a General Fund cash shortage in 1982.
If these payments are not received within a reasonable period of time after
the end of the year they would not be considered revenues of 1981. This would
cause a deficit on our 1981 Financial Statement since expenditures would exceed
revenues. Previous estimates have indicated that if these revenues were received
there would be $59 ,486 more revenues than expenses in 1981. If the payments were
not received, a deficit of $144,777.26 would result.
The General Fund's cash position would also be affected by the delay of
these payments. The General Fund' s cash position normally is in fairly good
condition in December because of receipt of these Aids plus the second half of
• property tax payments . These payments plus the fact that most of the fund balance
is cash, enable the City to have cash on hand to operate until Local Government
Aids and taxes are received in July. The delay of the payments from the State is
causing us to use this cash earlier than we would normally. It is estimated that
the General Fund's cash on December 31 , 1981 will be $145 ,494. In contrast, 1
December 31, 1980 General Fund cash was $251 ,425. This indicates that we will be
using cash on hand to meet expenses during December. Without these payments we
have approximately two months of cash on hand for operations in the General Fund.
(Cash needed for operations in January and February is estimated to be $80,000 -
$85 ,000. )
This would cause us to look toward temporarily borrowing from other funds
to pay for General Fund operations. Possible funds would be Water, Sewer and
Improvement Revolving Funds. These funds would provide only a few months of
operating cash. Hopefully the legislature will act before this becomes a necessity.
If you have any questions do not hesitate to contact me.