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Home My WebLink About06/25/81 Agenda & Packetilr CITY OF MOUNDS VIEW PARKS AND RECREATION COMMISSION Thursday, June 25, 1981 6:30 p.m. Mounds View City Hall Council Chambers 2401 Highway 10 Mounds View, Minnesota 55112 AGENDA 1. Call to Order 2. Chairman' s Report 3. Councilmember' s Report 4. Approve the May 28, 19E9 Park Commission Minutes 5. Visitor Presentation 1 6. Silver View Park Update a. Bid Opening b. Silver Lake Woods Timeline c.. 1981 L.A.W.C.O.N. Funding 1. Lambert Park tot lot a. Mrs. Rita Waste 48. 1982 Budget process ✓a. 5 year Capitol Improvement Plan b. Public Service Program "9. Park Bond Issue a. August 18, 1981 - Referendum? b. How much? / c. What? d0. 1982 Program Update a. Festival in the Park 1. Softball Tournament - Beer at Hillview Park - Stan Haugen b. Summer program update 1. Lakeside Beach program 2. Edgewood Pool '11. Staff Report .2. Adjournment • • _ K • / lg, .. S, ` ',' I = n rU1f O MOU Ili RAMSEY COUNTY, MINNESOTA GATEWAY TO THE NORTH 2401 HIGHWAY 10 MOUNDS VIEW,MINN. 55112 DEPARTMENT OF PARKS, 784-3055 RECREATION AND FORESTRY June 24, 1981 Dear Parks and Recreation Commissioners: Enclosed is your packet of support material for the June 24, 1981 Park Commission meeting, to be held in the City Hall Council Chambers at 6:30 p.m. I apologize for the delay in getting this packet to you but we have been emersed in the 1982 budget process. In addition to the enclosed support material , staff will be presenting verbal updates for each of the scheduled items. III I look forward to meeting with you on Thursday. Sincerely, -d--1Z-Z. ' . fra, -64-,5",___, ,.. Bruce K. And- . .n, Director Parks, Recreation and Forestry BKA/sw Enclosure ' • r MINUTES OF THE PROCEEDINGS OF THE PARKS AND RECREATION COMMISSION CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA June 4, 1981 Mounds View City Hall Council Chambers 6:30 p.m. CALL TO ORDER The Mounds View Parks and Recreation Commission was called to order at 6:37 p.m. by Chairperson Wayne Burmeister. ROLL CALL Commissioners Present: Chairperson Burmeister, Commissionmembers Bowman , Letendre, Dennehy, Silvis, Linke, Fedor. Commissioners Absent: Commissioners Scott and Weflen. Councilmember Doty was unable to attend the meeting due to a scheduling conflict. Visitors Present: Task Force Members David Long , Bob Stone and Jan Quick and Gary Tushie. Staff Present: Director Anderson APPROVAL OF MINUTES Commissioner Linke made a motion to approve the April 23, 1981 minutes as submitted. The motion was seconded by Commissioner Silvis. Motion passed unanimously. 7 ayes 0 nayes Parks and Recreation Minutes Page 2 • June 4, 1981 • CHAIRMAN'S REPORT Chairperson Burmiester reported that he had observed the City Forester moving a number of tree and asked staff how it was working. Staff responded that we had trans- planted 14 trees to date and had received a number of requests for additional donations which will be trans- planted in the fall . Staff further added that two of the trees transplanted were a 10' Blue Spruce and an 8' Norway Pine which were a welcome additions. LAKESIDE PARK Commissioner Bowman provided some background information on the states of Lakeside Park. A copy of the joint powers agreement drafted by staff was distributed and Commissioner Bowman outlined the beaches progress to date. Staff added that the beach opened to the public on May 30, 1981 and Cindy Johnson had been hired as the water- • front director. Staff further indicated that there had been no problem to date. SILVER VIEW PARK Director Anderson gave a brief update as to the program that had been made to date regarding Silver View and then introduced Consultant Gary Tushie who discussed the plans and specifications for Phase One development. Consultant Tushie outlined in detail the planning process entailed in the development of the specifications and related maps. Commission relating to the plan and the proposed timeline. Staff indicated that the timing was poor as the proposed plans called for cutting 43,000 cubic yards of material from the Southern edge of the property and than filling the north end of the property. The Southern "hole" • would then be filled with dredged material from the pool . Parks and Recreation Minutes Page 3 • June 4, 1981 • SILVER VIEW (cont. ) Consultant Tushie indicated that this would be a costlier process than just initial grading. Following the question and answer period, Commissioner Linke moved seconded by Commissioner Bowman to approve the plans and specifications as presented for Phase One development of Silver View Park. The motion passed unanimously. 7 ayes 0 nayes SILVER LAKE WOODS Planning Commission Chairperson Peg Mountain and Building and Zoning Official Rose were requested to attend the Park Commission meeting to respond to their concerns. Building and Zoning Official Rose outlined the City Council and Planning Commission action to date on the Silver Lake Woods P.U.D. Following Building and Zoning Offical Rose 's presentation the Park Commission asked • a number of questions. General facts relating to the project are as follows: '40 single family homes ' 120 town houses ' 1.65 million estimated costs for utility development 'Utility costs will all be assessed back to property owners. 'Complete development scheduled for 1986. A motion was made by Chairperson Burmeister, seconded by Commissioner Silvis to make the following recommendations to the City Council and Planning Commission: 1. An additional access be designated from the townhouse development to the park trail system based • on the pretense that one controlled acces point would be better than a myriad of entry points . Parks and Recreation Minutes Page 4 • June 4, 1981 • SILVER LAKE WOODS (cont. ) 2. Recommend an additional access be added from the single family home sites between the northern most home to park trail system, based on the premise that it would tie proposed sidewalk and trail systems together. 3. Request that a street light be installed at the entrance road of the park on County Road I . A motion was made by Commissioner Silvis and seconded by Commissioner Burmeister to direct staff to forward copies of the June 4, 1981 Park Commission minutes to the Planning Commission and Council for their considera- tion. • The motion passed unanimously. 7 ayes 0 nayes Building and Zoning Offical Rose concluded his presentation by adding that a preliminary plat had been submitted by Harstad and Todd to develop the property along Silver Lake Road south of the 7-11 store. The property is currently zoned commercial and the proposal was for high density residential . The Planning Commission has deferred formal action on the plat due to Ordinance #301. This issue is important to the Park Commission due to the proposed trail ease- ment from Woodcrest to Silver View Park. TASK FORCE REPORT Staff provided a brief update as to the progress of the Park Referendum Task Force and reviewed the minutes from their previous meetings. In addition to • Director Anderson 's comments , three Task Force members were on hand to discuss their view points. Parks and Recreation Minutes Page 5 June 4, 1981 Task Force Report (cont. ) A synopsis as to why the referendum may have failed is as follows: 1. It was not an emotional issue, too much apathy. 2. The general election was a bad time for the Park Referendum. 3. The successful school referendum four weeks prior to the park issue. 4. The referendum was for too much money. 5. General status of the economy. 111 6. Trend toward political conservatism. 7. Concern for how the parks were going to be maintained. A motion was made by Linke, seconded by Silvis to accept and support the reasoning and rationale of Park Referen- dum Task Force as to why it may have failed. The motion passed unanimously. 7 ayes 0 nayes A great deal of general discussion then followed regard- ing the possibility of a referendum in the future. Issues that were raised: 1. Referendum should be an emotional item. 2. Possibly the park shelter buildings should be condemned and torn down. • Parks and Recreation Minutes Page 6 June 4, 1981 Task Force Report (cont. ) 3. Will only pass if there is a strong grass roots effort. 4. General consensus was that we should go for a second referendum. 5. A park maintenance addendum should be added. The Commission then directed staff to forward a survey to the Task Force members regarding the final details of money, projects, date, etc. Commissioner Burmeister thanked each of the Task Force members on behalf of the Commission for their extra effort and work on the Parks referendum project. S STAFF REPORT Staff briefly highlighted the past months department happenings: 1. Student Intern Gail Johansen will be within the department until August 7, 1981. 2. The new forestry arrangement was working ver well . COMMISSIONER'S REPORT Commissioner Letendre indicated that the J,C. 's might be willing to assist with the construction of warming house shelter buildings. ADJOURNMENT A motion was made by Linke, seconded by Fedor to adjourn the meeting at 8:35 p.m. jThe motion passed unanimously. / 7 ayes :// ,° � '�'�"'�� ____ 0 H aye s e pectfu y Submi ted by Bruce K. Anderson Metropolitan Parks and Open Space Commission • 300 Metro Square Building rzu Seventh and Robert Streets Saint Paul, Minnesota 55101 612/291-6401 June 11 , 1981 PUBLIC MEETING NOTICE Dear LAWCON/LCMR Park Grant Applicant: Enclosed for your information is a copy of the preliminary staff rankings of Fiscal Year 1982 LAWCON/LCMR park grant applications. Also enclosed is a copy of the Parks and Open Space Division's evaluation of your application(s) . Please review this evaluation sheet. If you feel that an error has been made or have other technical questions/concerns about the evaluation of your application(s) , please contact Arne Stefferd, Ph.' 291-6360, on or before June 18 to discuss your problem. Any appropriate revisions will be made. These revisions may affect the final staff ranking of applications. No changes to the staff's evaluation of your application will be permitted after June 18. • In addition to discussions with staff on the technical aspects of the review of your application, the Metropolitan Parks and Open Space Commission will conduct a public meeting to hear presentations about your application on June 18 at 7 p.m. in the Council Chambers. Please contact Deborah Peine, ph. 291-6401 , to be placed on the agenda. Due to the number of applications--53 from 37 communities--we must ask that you limit your presentation to 10 minutes or less. Making a presentation to the Commission is purely optional . Those who do not will not be penalized. A copy of the staff's final ranking recommendations will be mailed to you on June 22. The Metropolitan Parks and Open Space Commission is scheduled to consider the staff's recommendations at its July 6 meeting (3 p.m. in the Council Chambers) . The Physical Development Committee will consider the Commission's recommendation at the July 16 meeting and the Metropolitan Council will take action on July 23. Thank you for your cooperation in this matter. Sincerely, • Elliott Perovich Chairman EP/dlmp • enclosure Established by the Minnesota Legislature as an agency of the Metropolitan Council 4111.) June 11 , 1981 FISCAL YEAR 1982 LAWCON/LCMR GRANT RANKING Preliminary Staff Rankings On June 11 , 1981 staff from the Metropolitan Council and the Minn. Department of Economic Development - Office of Local and Urban Affairs met to rank the FY 1982 LAWCON/LCMR Park Grants . The attached sheets contain the preliminary staff rankings. The ranking sheets show four columns of rankings: 1. The "MC/R" column indicates the ranking of applications based on the Metropolitan Council ' s "Criteria for Review of Local Park Grant Applications - FY 1982. " As noted in the cover letter from the Metropolitan Parks and Open Space Commission , applicants have an opportunity until June 18 to meet with Council staff on making any appropriate revisions to the evaluation of applications. (See cover letter for more information. ) 2. The "MC/H" column indicates the ranking of applications based on the MC/R ranking (two-thirds weight) and one-third weight GO of the applicant community' s performance in providing low- and moderate-income housing. 3. The "OLUA" column indicates the ranking of applications by the Dept. of Economic Development - Office of Local and Urban Affairs. 4 . The "Final" column represents the combined rankings of the "MC/H" and "OLUA" columns. We have also indicated a potential funding cut-off line. This line indicates which projects would receive grants from the Legislative Commission on Minnesota Resources (LCMR) . The LCMR will appropriate $1 million for applications in the Metropolitan Region. LCMR grants can cover up to 50 percent of the total project cost of applications. Using the 50 percent grant limitation, plus the policy planning allocation formula, the following amounts of funds would be available: $100 , 000 for top-priority boat launch projects (10 percent "off-the-top" of the $1 million) . $441, 000 for projects in the Fully Developed Area (49 percent of the balance--$900, 000--after top-priority boat launch projects) . 4110 - $306 , 000 for projects in the Area of Planned Urbanization (34 percent of the $900, 000 balance) . 2 $99 , 000 for projects in Freestanding Growth Centers (11 percent of the $900 , 000 balance) . $54 , 000 for projects in the Rural Area (6 percent of the 5900 , 000 balance) . Please note that this funding cut-off line does not include any grant funds from the federal Land and Water Conservation Fund LL (LAWCON) . President Reagan has recommended that no LAWCON funds be appropriated to states for Fiscal Year 1982. The Congress will be considering this recommendation this summer as part of their FY 1982 budget program. If LAWCON funds are made availahle, more projects could receive grants. DM074A 3 FY '82 LAWCON/LCMR GRANT RANKING (Preliminary Staff Ranking) Top Priority Boat Launches: $100,000 LCMR Funds Available, 50% Local Match Sponsor Project Ref. No. Aca/Dev. Cost Chanhassen Lake Lucy Boat Launch 9764-1 Acq. $150,000 Ramsey County Lake Josephine Boat Launch 9795-1 Dev. $ 72,300 4' 4 FY '82 LAWCON/LCMR GRANT RANKING410 (Preliminary Staff Ranking) Fully Developed Area: $441 ,000 LCMR Funds Available, $200,000 Maximum Grant, 50% Local Match Sponsor Project Ref. No. MC/R MC/H OLUA Final Cost Brooklyn Palmer Lake 9770-1 3 2 1 1 $236 ,900 Center Roseville Langton Lake 9756-1 2 3 2 2 $177,000 I Mpls. Elliott Park 9736-1 1 1 6 3 $268,300 Park Brd. So. St. Airport Playfield 9737-1 7 8 4 4 $221 ,562 Paul St. Paul Homecroft Park 9751-1 10 7 5 5 $ 79,200 Brooklyn Central Park 9771-1 5 6 7 6 $215 ,000 Center 410, Mpls. Morris Park 9735-1 6 4 11 7 $226 ,400 Park Bd. Columbia Huset Park 9768-1 4 5 12 8 $206 ,000 Heights St. Paul Swede Hollow 9753-1 15 14 3 9 $242,000 St. Paul McMurray Field 9752-1 12 11 8 10 $148,500 St. Paul Mattocks Park 9749-1 12 11 10 11 $132,000 Mpls, Harrison Park 9732-1 8 8 13 12 $390,000 Park Bd. Mpls. Kenny Park 9733-1 8 8 14 13 $347 ,000 Park Bd. Mpls Kenwood Park 9734-1 11 13 9 14 $326 ,400 Park Bd. St. Paul Willow Reserve 9750-1 16 15 15 15 $241 ,500 Crystal Highlands Park 9744-1 14 16 16 16 $ 73,980 . 5 111-4 FY '82 LAWCON/LCMR GRANT RANKING (Preliminary Staff Ranking) Area of Planned Urbanization: $306 ,000 LCMR Funds Available $150,000 Maximum Grants, 50% Local Match Sponsor Project Ref. No. MC/R MC/H OLUA Final Cost Champlin North River Park 9755-1 1 2 2 1 $ 48,800 Maple Rice Lake/Elm 9773-1 5 6 14 2 $170,875 Grove Creek Trail Burnsville Crystal West Park 9742-1 9 10 1 3 $354,000 Coon Sand Creek Trail 9746-1 8 3 8 4 $ 55,800 Rapids Lino Lakes Country Lakes Park 9766-1 3 7 6 5 $197,280 Eden Riley Lake 9772-1 13 12 3 6 $40,000 Prairie lb Blaine Laddie Lake 9758-1 7 4 11 7 $ 80,000 Long Lake Nelson Lakeside 9743-1 10 11 7 8 $ 75,000 Park Apple" Lac Lavon Park 9725-1 12 114 5 9 $300,000 Valley Eagan Rahn Park 9745-1 10 9 12 10 $198, 100 Minnetonka Civic Center Park 9769-1 4 4 17 11 $ 88,000 Mounds Silver View Park 9730-1 2 7 16 12 $136 ,000 View Savage Hidden Valley 9722-1 15 17 9 13 $ 85,000 Park Woodbury Tamarack Nature 9724-1 18 18 10 14 $150,000 Center Bloomington Bloomington Ferry 9747-1 16 15 14 15 $464,000 Road Ramsey Co. Schmidt Park 9793-1 19 19 22 16 $ 24,764 rtC. 6 ..n 4 Sponsor Project Ref. No. MC/R MC/H OLUA Final Cost Circle Carl Eck Park 9723-1 23 23 19 17 $ 17 ,000 Pines White Br. Matoska Park 9762-1 22 22 21 18 $ 57,238 Lake Chanhassen, Randy Herman Field (9765-1 ) did not meet the 60% quality threshhold and therefore was not ranked. Coon Rapids, Pheasant Ridge Park (9748-1 ) ; Burnsville, Crystal West Park Boat Launch (9741-1 ) ; and Ramsey County, Joy Park (9749-1) were not ranked since applications for other projects in these communities were ranked higher. 111 7 III FY '82 LAWCON/LCMR GRANT RANKING (Preliminary Staff Ranking) Freestanding Growth Centers: $99,000 LCMR Funds Available, $100,000 Maximum Grant, 50% Local Match Sponsor Project Ref. No. MC/R MC/H OLUA Final Cost _ Chaska East Creek Trail 9720-1 2 2 3 1 $ 95,000 Shakopee JEJ Park 9731-1 4 4 2 2 $ 85,000 Waconia Community 9754-1 5 5 1 3 $140,000 Playfield Rosemount Carroll's Woods/ 9721-1 1 1 5 4 $ 50,000 Schwarz Pond Prior Lake Athletic Complex 9739-1 3 3 4 5 $ 55,000 III 411 8 FY '82 LAWCON/LCMR GRANT RANKINGli (Preliminary Staff Ranking) "" Rural Area: $54,000 LCMR Funds Available, $50,000 Maximum Grant, 50% Local Match Sponsor Project Ref. No. MC/R MC/H OLUA Final Cost Dayton Site 3 9740-1 1 2 1 1 $ 50,000 Young Multipurpose Ct. 9716-1 2 1 3 2 $ 35,000 America Andover Kelsey Park 9767-1 5 5 2 3 $117,900 Center- Centerville Pond 9702-1 3 3 4 4 $ 6 ,500 ville Stillwater Stillwater Twp. 9715-1 4 4 5 5 $ 38,500 Twp. park Ramsey Peltzer Park 9738-1 6 6 6 6 $ 10,000 fik DM080A 0 / co !1riii(4r.` Project Name: -1/)V(1.( it I C 4A) P , L" r � _ t Referral No. l Applicant: /14A vrr,I Vi 4w • METROPOLITAN COUNCIL CRITERIA FOR REVIEW OF LOCAL ` PARK GRANT APPLICATIONS - FY 1982 I. NEED - 125 /v - /),44,_, ,2,s-- . ;I r A. Local - 115 El ?,0 (2.f 1. Service Area - 40 1.(i - Ft;A/, a.S iiPl a. Parks 1) Fully Developed area - N' Qr'I ��( _/ •^; �� 2) Other Planning Areas �' I a) Distance - 20 H aa) Distance - 20 Points MP • NP CPk/P1 Points MP 20 � M+ NP @k/P1 1 M+ 3 M+ 20 1 M+ 16 .4-.5 .8-1.0 1 M+ 3 M+ 1 3-.4 2.5-3.0 16 .4-.5 .8-1.0 (...i.5-3.02).6-.8 2.0-2.5 12 .3-.4 .6-.8 8 .2-.32.0-2.5 .4-.6 1.5-2.0 8 .2-.3 .4- .6 4 . 1-.21.5-2.0 .2-.4 1.0-1.5 4 .1-.2 .2-.4 0 . 11.0-1.5 .2 1.0 0 .1 .2 1.0 b) Population - 20 b) Population - 20 20 1250+ 5000+ 25000+ 17,0-10 200 1250+ 2500+ "'� 16 1000- 12500+ `= z 4000- 20000- 16 1000- 2000- 10000- 1250 5000 25000 1250 2500 12 750- 12500 • 3000- 15000- 12 750- 1500- 1000 4000 20000 1000 2000 00- 8 500- 10000 2000- 10000- 8 500- 1000- 750 3000 15000 5000- 750 1500 7500 4 250- 1000- 5000- 4 250- 500- 2500- 500 2000 10000 500 1000 0 250 1000 5000 5000 0 250 500- 2500 b. Trail Corridors - 40 34 (Population Only) 1) Fully Developed Area 2) Other Planning Areas Hike, Points Ski Bike Hike, Ski Bike Points 40 8000+ 16000+ 4000+ 3000+ 32 6000- 12000- 40 3000 16000 3000- 6000= 32 4000 8000 �^ 24 4000- 8000- 2000- 4000 24 Pre);,..e.(91¢. 6000 12000 3000 6000 'Y 16 2000- 4000- 1000- 2000 4000 8000 16 2000 4000 8 1000- 2000- 500 1000- 8 2000 1000 2000 0 1000 2000 500 1000 0 • -fi..-- 4WA +• ;%.: , fiaiRs,r•° ,iiw.t'a,3�....''x�,. ; 3;4 .r.. ';aW a't n 00 yy w,. _ n r+a s,y. . _ Acv��n. � �' 2i�.ASt�lr.��g�i'4�.x:�t'��w.k��-3;y'F A.\ruiT*n'r.+.x ��' fmmemma • ?age 2 c I. A. 2. Accessibility - 5 • ^ACTT-„-'' r77rc Access Access !ode Cri coria -{-_"i~ :tee Foot g ?a. '{ P3_{a 3_ zoec?al Us e�. '_, L Safe access, 3arri - Use :ray' Service Area zrs is 4 2 /;) (4) -3ike Safa Access, 3arriers is 1 Service Area 2 f; lJ� (4) Auto Adequate Parking (Type, amount) 0 L � � is✓ L Transit 'Within 11 :dile 0 0 l 0 L - Apply points _or :not or bike path, depending on t7pe or- =tail. "� 3. Umiquaness or Project Ln System - 3 a. Facility not provided elsewhere La service area. . . . . . . 3 b. Facili7 provided elsewhere, but this project will replace than facilic7 in a more appropriate location. . . . .3 c. Facility provided elsewhere, but Cooscattered _o program effectively, chis project will replace. d. Facility 3 • not replace�vided elsewhere; this project will • e. roc-.'Lc pr . . . . . . . . . . . . . . . . . . .1 l provided elsewhere, coo scattered, rW4s will not replace. - . , , 4• Relevance co Service 1 • Area Population - 30 f _ a. Demographic Chart - 10 points awarded on the basis or: =) 'N-bather the population i r s for the serr`ce area or --ha `. 2) ��acher + :ha age g`-aups are specified. . 3) qhather the data is current. . b. Sari ce ca Pred omz.:tent User Croups - 40 L) Service b7 :his pro a ec- onlT - 23 13 oints a. a8ers gun comprising =ore a chis projec= til'_ :rov +-s co a g :ham :ive oat=en= area population, according :o the :ol,owang sc:.eme: :�e settl=e arca Number of Croums Pa4-as per 1'c icv- dPly@i r T':an 5,. .1 1 uPP + Grauer 7:71__� m_ —7771) """"�� y`e}�,c Yo Fr t Tec. Greate 3 5 icy,: '_0 poia:s awarded __ :his pro, ri aco�. ... _our ,� � 'etc arcvi::ae --`- T� wain ,a. `s . :'`cre :7ai1 - e -CSC �2aza : .J Vi0::‘ mac ~A,- _, gr a is) ram :',e :est . --u a ... s2p ac= 'a- p ,� - �� --•e ponu_a___z, 1 -I 3er7i.3 77 :he :metal C3_:: �e':!?CLtC^.t - - ` Q" f�` � -p e -ad3e aC.^.8�e 35 :01S:3 2�.Ia:C84 ACC?:t 9 .d. dOCC2, { t i;g lLI )/ z _ . • ?age 3 I. A. 5. System Acreage - IS ooints, awarded according to 'either `the total acreage of Local recreation land per L,000 population in the applicant's jurisdiction (acquisition projects) , or the acreage o: developed Local recreation Land per 1,000 copulation in the applicant' s jurisdiction (development projects) . Combination projects :rill get the g-reater =umber of points decorzined by these _ao methods. T'ae points will be awarded according co :he fallowing sdhema. • Acres/1,000' Population ?outs --)q,3 -e+-44)t-1 Q' S 0-5 15 • I P-1.3 cr. ( 5-7 LI -) S 9a a.0-QT/ OOd 7-9 9 9-Ll 6 • Li-13 3 14 or more 0 3. Von-Local - 10 Serves a similar function for arca in another similar jurisdiction (four conditions) . Ser-rice area includes oar. of another c.,,r„�unirp. ��^ 8r��h id/ 2. Same area is not presently serted by another similar facility. 3.esidants of this area can use the- project without discrimination. • 4. Residents of this area arm included in programs without discrimination. a. Four cpa.ditions mat 10 b. Three conditions sat 7 c. Taro conditions net d. One condition net L a. Jona met 0 I:_. ST'S.' SU77A3IL77T/DEStGT - 125 ss A. Suitable for intended rue - 30 L. Topography 15 a. TOtail7 suitable A< iT b. Partially suitable .1' 7 c. Major portion unsuitable 0 2. 7egetation - 15 a. Totally suitable ',28 b. Partially suitable X K c. Major portion Unsuitable 0 B. Suitable for Multiple Activities - 10 1. Unorganized activities (picnicking, trails, swimming, skating) a0) 2. Organized athletics -0 // 3. Passivep , ei nl �..<f ,roJ+•� 'J (nature study) - 2 7�� / �o�Q �S U. ��%. S �7 4. Other - 2 ;01 Page 4 II. C. Suitable for Multi-Season Use - 10 • 1. Three seasons - A QO 2. Two seasons - 1( 5- D. Site Development Plan -0 1. Facility layout shown, corresponds to current application YeS. 2. Drawn to scale, with north arrow E. Design Relationships - 45 1. Recreation Use Conflicts - 20 a. No use conflicts -Q!) b. Minor use conflicts mitigated - 15 c. Major/many conflicts mitigated - 5 2. Area layouts meet design standards for intended use - 25 a. All facilities/a vity areas meet accepted design standards for intended uses 5 b. Some do not, but design is correctable - 20 c. Some do not, uncorrectable on this site - 15 d. Several do not, but correctable - 15 e. Several do not, uncorrectable on this site - 10 To F. Site Intrus s - 10 1. None - 10 2. Some negative - 5 3. Extreme negative - 0 III. MAINTENANCE AND PROGRAM CAPABILITY - 40 • A. Maintenance - (10) • r r u t�JJPo�� z. (-patio +t f r o Gt, 1� A �, cyo J (1)Ail;}I mow. B. Program - 20 1p/O r r4-4 )Q.Ai et S .r--1 1 c Page 5 • IV. OTHER FACTORS - 85 A. Fiscal Effort - 35 B. Planning Condition - 25 • ri 1. C.I.P. Budget -(!) ID 2. Park dedication ordinance - 60 3. Resource Regulations - 5 a. Shade tree - 0 b. Wetlands -01 c. Shoreline - 1 d. Conservancy district/ag. preservation - 1 e. Other - 1 4. Citizen Participation - 5 a. Advisory body -0 b. Policy body - 5 c. Special effort in service area of this project—C. Special Emphasis - 25 1. Protects or Provides Access to Significant Natural Environment or Scenic dr Resources - 15 (acquisition or development) `det a. Woods, prairie, wetlands, bluffs, floodplains, each, up to 10) - 10 b. Water: creek, small single-purpose lake - 10 c. Water: river, large multi-purpose lake - 15 0 2. Immediate Action Necessary - 10 (acquisition only) a. Approved plat or plat into city for approval - 10 I✓a+ Afae)j 4t,t e, b. Other significant land use change imminent - 10 3. Improve Health/Safety Factors of Site - 5 (development only) Restrooms Remove dangerous item /v • Fencing Separate park areas Remove dangerous intrusion 4. Increases Usability for Elderly/Handicapped, beyond Building Code requirements - 5 (development only) NO 0641A\ 12€,<, P C;a-d-S P t2 3 • • . 1981 PUBLIC SERVICE PROGRAM • The Public Service Program as outlined by Section 7 . 05, Subd. 2, is to be: " . . .a continuing five-year plan for all public services estimating future needs for the public health, safety, and welfare of the City. It shall measure the needs and objectives for each City department, the standard of services desired, and the impact of each such service on the annual operating budget. " The 1981 Public Service Program is being presented in the spirit that the 1980s will be a period of time when government will be expected to do "more for less" . People are expecting government to become the leader in putting controls on the cost of living in our society and, at the same time, provide those services, e. g. pro dictated by the trend to remain closer to home �when rpursuuing nal extraams , curricular activities. This Public Service Program is designed to hold the line or possibly reduce in areas where services are determined to be less than essential and to expand only when necessary in those areas where services are experiencing increasing demands. Included in the 1981 Public Service Program are organizational charts showing the present and proposed organization and staffing of the City' s departments . Attached as Appendix A is the present organiza- tional chart of the City down to the departmental level. Appendix B reflects': the organization of the City' s departments should all proposed • changes occur. The following is a review of each individual department, an outline of its basic objectives, an assessment of its needs in order to meet those objectives and a determination of what those needs will have on the City ' s annual budget. A. Administration - The administration portion of the Public Service Program encompasses a wide variety of activities which need to be addressed individually. These individual areas of activity are City Council , Commissions, Elections, City Hall , Legal and Fire, and Clerk-Administrator ' s Office. 1) City Council - The City Council is comprised of five elected iC ams; Mayor and four Councilmembers, serving non- consecutive terms who, as a body, are responsible for the administration of the City. Basically, the City Council are identical to those ofethe 7City',ss of departments as the Council sets the policies which determine each department' s objectives. It is anticipated that the level of service provided by the City Council, as it relates to being a division of the Administration Depart- ment, will not be changed and the increased impact on the budget will result from inflationary factors, compensation increases for the Council or Recording Secretary or increases • in fees, dues or other expenses contained within the City Council budget. -2- 2) Commissions - The City has a variety of active commissions, including Planning, Charter, Cable TV, Civil Service, Lakeside Park, Parks and Recreation and Human Rights, which serve as advisory bodies to the City Council and, when functioning jointly with other political subdivisions, operate as an administrative body responsible to the City Council . An example of the latter is the North Suburban Cable Commission, a consortium of 10 suburban municipalities established to coordinate the franchising of cable TV service in the 10 municipalities, which the City is a member of and the Lakeside Park Commission. With the advent of a Joint Powers Agreement between Mounds View and Spring Lake Park for the operation of Lakeside Park, it is anticipated that the level of service provided in Lakeside Park will be modified . The impact this Joint Powers Agreement will have on the services provided to Lakeside Park will be discussed in detail in the Parks and Recreation and Finance Departments Public Service Programs. The increased activity of the North Suburban Cable Commission towards a Cable TV franchise will not impact on the expendi- ture of additional funds, but will necessitate additional • activities in the Clerk-Administrator ' s Office which will be addressed in that section of the Public Service Program. Also, a heightened desire on the part of members of the Planning Commission to improve their knowledge and awareness of planning and zoning issues will result in the need to dedicate a small amount of funds, not presently budgeted, to allow for attendance of commission members to seminars and -workshops. *R It is not anticipated that services will be expanded by these commissions other than what has been previously mentioned. Impacts on the budget will result from increases in training costs , Recording Secretary salary and increased operating costs for the Festival in the Park. 3) Elections - The elections activities of the City are limited to the maintenance of the voter ' s registration cards, provision and maintenance of voting and ballot counting equipment and supplies and administrative services, including election judges, necessary for the legal and efficient conduct of elections. Over the next five years, these services will change only when special elections are held, which cannot be anticipated, or the State or Federal governments modify the rules and regulations for the conduct of elections in such a way that increased expenditures are required. 111 N -3- 4) City Hall - The City Hall division of the Administration Department provides for the maintenance and operation of the City Hall building, personnel services costs for the Recep- tionist position, office supplies, postage, and liability and automobile insurance premiums. it is not anticipated -that the level of service provided by this division will increase over the next five years, however, it is projected that utility and other costs will increase thus resulting in this division taking an increasing share of the City' s operating budget. 5) Legal and Fire - Legal and Fire Protection services are provided by contracting individuals or agencies with the level of service being determined by the demand for such service and the expense for such service to the City being determined by them. Thus, increases in service cannot be predicted and the cost for such services, although expected to increase, should remain on a proportional basis. 6) Clerk-Administrator 's Office - The position of Clerk-Administratc is established by Section 6 . 01 of the Home Rule Charter with Section 6 . 03 outlining the duties of the Clerk-Administrator . Basically, the duties of the Clerk-Administrator and, as a result, the Clerk-Administrator ' s Office can be summarized as follows : • a. All of the duties and responsibilities of a City Clerk in a statutory city including the conduct of elections, maintenance of all municipal records and accounts, and issuance of all licenses and permits except for building permits and contractor ' s licenses. b. Assist the City Council in the administration of City affairs including the supervision of its employees, programs and activities, and labor contracts. c. Prepare and submit to the City Council reports relating to municipal projects and/or improvements, periodic financial reports, annual operating budget, long-term financial plan, capital improvement plan, and annual financial statements. d. Develop and maintain good public relations with the general public through the preparation and dissemination of news releases and other information, an annual report on the financial condition of the City and other efforts. e. Coordination of the City' s activities with outside agencies and consultants . 111 -4- The level of service provided by the Clerk-Administrator' s Office staffed by the Clerk-Administrator and Administrative Secretary are dictated by the Home Rule Charter , statutory or local policy requirements and the activities of the City Council, City commissions and committees, and other City departments and consultants. With the increased activity towards the franchising of cable TV service this office will experience a slight increase in its level of services due to increased demand for information and the 'need to review all materialson this issue. Basically, there are no major increases in service levels anticipated over the next five years and only proportional increases in expenditures are expected to occur. B. Finance - The Finance Department headed by the Finance Director, who also serves as Treasurer pursuant to Section 6. 04 of the Home Rule Charter, coordinates the financial activities of the City. Current departmental activities include the following: 1) Utility billing preparation and collection, and the annual analysis of user fees and fee structures. 2) Receipt and management of all municipal revenues including the analysis of cash flow patterns and the establishment of cash management guidelines. • 3) Accounts payable and payroll preparation and control . 4) Preparation of monthly financial reports and the Annual Financial Statement. 5) Directs the investment of temporarily idle municipal funds. 6) Directs and coordinates the preparation of the Annual Budget and assists in the preparation of the Long Term Financial Plan. 7) Establishes controls for and oversees debt management. 8) Management of the City' s purchasing and insurance programs. Additional duties anticipated by the department during 1981-1982 are the general and payroll accounting activities for Lakeside Park which will be assumed by the City as a result of the Joint Powers Agreement with Spring Lake Park. Levels of services and staffing are expected to remain stable and the department's share of the General Fund budget to remain proportionately the same. • • • • -5- FINANCE DEPARTMENT ORGANIZATIONAL CHART ( FINANCE DIRECTOR ! 1 UTILITY ACCTG. ACCOUNTANT I CLERK C. Building and Zoning - The Building and Zoning Department, headed by the Building and Zoning Official , assists in controlling and insuring the provision of an atmosphere of health, safety, and welfare in the City of Mounds View by overseeing new and existing development and construction through the enforcement of Federal , State and local codes and ordinances. Current department activities and services include the following : 1) Issuance of building permits and inspection of • permitted construction pursuant to adopted codes. 2) Review of City licenses and registrations for recommendation to the City Council . 3) Enforcement of the City Housing and Zoning codes. '4) Staff assistance to Planning Commission and City Council on zoning, subdivision and development applications requiring review and short and long range community planning. 5) Administration of state housing assistance, home rehabilitation and planning assistance grant programs. 6) Provision of general surveying and graphics for all City departments. This department anticipates no future increases in services. A reduction in staffing is anticipated for this department within the next five to ten years as the City becomes fully developed, should no new services be added. It is proposed that the duties of the Building Inspector be assumed by the Building and Zoning Official at that time with a potential reduction of $22 , 200. 00 in 1981 personnel costs resulting • from the phasing out of the Building Inspector position. -6- • BUILDING AND ZONING DEPARTMENT ORGANIZATIONAL CHART Building & Zoning Official } Secretary i 1 Building Inspector Engineering/ IP Planning Technician P = Position proposed to be phased out D. Parks, Recreation and Forestry - The major goal of the Parks, Recreation and Forestry Department is to develop a comprehensive and balanced system of parks, open space, trails, and leisure oriented programs for all residents of Mounds View in as economic manner as possible. The four elements necessary to accomplish this goal and the objectives of each element are as follows: 1) Recreation Programs - The overriding recreation objective -is the continued enrichment and growth of Mounds View through • leisure education and recreational opportunities for all City residents . 2) Forestry Program - The primary objective of the Forestry Program is to preserve and supplement the existing floral canopy in Mounds View and to provide additional services relative to plants for the enjoyment and education of the City' s residents. y 3) Parks and Recreation Facilities - Develop and implement a comprehensive park and recreation areas and facilities plan for the City in accordance with accepted standards and the needs and interests of the community. 4) Park Maintenance - Provide a continuous and systematic program of repair, replacement and maintenance of all park and recreation facilities and equipment. It is projected that over the next five years the parks and recreation facilities and park maintenance divisions of this department will experience significant growth. The rationale for such a position is based on four basic premises: -7- a. The approval of a referendum for the construction and • maintenance of park facilities by the voters is anti- cipated. h. With the final acquisition of Silver View Park, the City' s total park acreage has increased 38 . 5% from 91 acres to 126 acres . c . The advent of a joint powers agreement with Spring Lake Park for the management of Lakeside Park will increase the City ' s Recreation Activity account by 28% , from $45 , 000 . 00 to $58 , 000 . 00 , just for staff salaries to man Lakeside Park. d . The demand for recreation programs has continued to grow as the City' s parks and recreation facilities are developed and improved. The need for recreational activities will continue to grow as a result of the energy crunch and the public ' s desire to find such activities closer to home, as well as the awareness of their bodies and minds needing active recreation participation. This projected growth will result in the need for additional personnel in order to adequately staff the various recreational activities being offered both now and in the future, and to • provide for adequate maintenance of the City' s park and recreation facilities . The proposed staff increases, which are shown on the accompanying departmental organization chart, are as follows : a. Clerical Assistant - A part time position beginning in 1983 to be funded for out of the recreation activity account at a projected cost of $8 , 000 . 00 . b. Park Foreman - Assuming the park referendum were to be approved with a separate levy for park maintenance, this position would be added in 1982 at a projected cost of $28 , 000 . 00. c . Park Laborer - Once the parks have become completely developed , assuming approval of the referendum, a fourth man would be added to the park maintenance crew in 1984 with the position to be funded out of the general fund at an estimated cost of $25, 000 . 00 . d. Athletic Coordinator - A part time position beginning in 1983 to be funded out of the recreation activity account at a projected cost of $8 , 000 . 00 . • • -8- e. Aquatics Supervisor - A part time position beginning 41/ in 1982 for the coordination of the City ' s aquatics program to be funded for from the Lakeside Park budget at a projected cost of $6 , 000 . 00 . It is proposed that the responsibility for parks maintenance and oversight of the parks maintenance crew be transferred from the Public Works Department to the Parks, Recreation and Forestry Department. This is based on the assumption that a park referendum will be approved resulting in the upgrading of the City ' s parks and recreation facilities, and the provision of additional monies for parks maintenance. At the present time, parks maintenance is performed by all members of the City ' s Public Works Department, as needed, which decreases the effectiveness of any established maintenance progr_ams, as manpower is continually being shifted to areas where the greater need exists' and work other than basic maintenance is being deferred until time allows. The addition of park maintenance workers would alleviate the need to defer necessary, but non-emergency, work until time allows for all areas of public works maintenance and the transfer of parks maintenance to the Parks, Recreation and Forestry Department would place the control of the work and workers directly under the department responsible for the maintenance of the City ' s parks . The Parks , Recreation and Forestry Department ' s Organizational Chart, reflecting all proposed changes, would appear as shown below. DEPARTMENT E � DIRECTOR, PARKS, RECREATION SECRETARY AND FORESTRY E 1983 1/2 TIME CLERICAL ASST. PARK FOREMAN PROGRAM SUPERVISOR CITY FORESTER 1982 E E 1 APART TIME SUMMER P • ARKE ARK E PARK - 1/2 TIME 1/2 TIME AQUA. ASSISTANT E ;LABORER LABORE LABORER ATHLETIC SUPERVISOR COORD. 1982 1983 E - EXISTING POSITION YEAR - PROPOSED YEAR FOR HIRING OF STAFF • -9- E. Public Works - The Public Works Department headed by the Public • Works Superintendent, provides for the maintenance and repair of City property, facilities and equipment involved in the operation of City streets , parks , maintenance garage , and storm water drainage; water and sewer systems . Basic services provided for by or_ through the department include street sweeping, snow plowing, general street maintenance including sealcoating, equipment and building maintenance, storm drainage system maintenance , parks and recreational facilities maintenance , sanitary sewer and water system maintenance, and water treatment. The present organization and manpower allocation of the Public Works Department is as shown below. PUBLIC WORKS ; SUPERINTENDENT , PARK MAINTENANCE 1 1 GARAGE STREETS j WATER SEWER 2 men 1 man i 0 men 2 men 2 men i As the- City becomes fully developed, greater emphasis will be placed • on the City' s ability to maintain existing public facilities and to replace those which have deteriorated because of age beyond the point that maintenance is economically more viable than replacement. At this time the technical and managerial expertise needed to establish maintenance and replacement programs, and to oversee the implementation of these programs, is not presently available on the City's staff. The City presently uses the services of a consulting engineering firm to prepare feasibility reports , costs estimates, and plans and specifications , and oversee all of the City ' s improvement projects except for the annual sealcoating program. This firm also reviews all development proposals to insure that they are engineeringly sound and comply with all of the City' s requirements, with the cost of such a review being borne by the developer. It is proposed that the position of Public Works Superintendent be phased out with the individual filling that position being transferred into the maintenance division, and the position of Public Works Director being created to be filled by an individual who is an engineer with a public works background . This transition could occur at any time over the next five to ten years at a cost estimated to be $35 , 000 . 00 (1981 personnel services cost) . The cost of the position could be accounted for partly by having the individual perform all development reviews and charging the • -10- developer for the position ' s time , assuming the Building Inspector' s position would be phased out prior to or at the same time this position is established, the savings resulting from that action could be used to alleviate some of the cost, and some of the improvement project work presently performed by the City' s consulting engineer could be assumed by this position, thus, reducing these costs which would eliminate expenses presently being experienced by the City. The resulting Public Works Department organization and manpower allocation resulting from this proposal and the shift of parks maintenance to the Parks, Recreation and Forestry Department, based on assumptions previously stated, would be as shown below. As shown in this organization chart is the assignment of the Engineering/Planning Technician to the Public Works Department. This change would be appropriate as the Public Works Director would have a need for this position and the services of this position would be shared with the Building and Zoning Department, as well as the Building and Zoning Secretary providing secretarial services to the Public Works Director . PUBLIC WORKS ) ENGINEERING/PLANNING DIRECTOR 1 TECHNICIAN STREETS I GARAGE UTILITIES 2 men 1 man (Water & Sewer) 3 men F. Police/Civil Defense - The basic objective' of the Police Department is to preserve the peace and protect the public by enforcing State and local laws . Basic services provided by the department include law enforcement, youth counseling, traffic control, crime prevention, animal control, community relations , school resource officer, and civil defense. At the present time the department employs an investigator and one juvenile officer, with both officers assisting one another as the assigned case warrants it. The patrol division consists of one sergeant, two corporals, and six patrolmen. The sergeant and corporal perform regular patrol duties, as well as supervision of other patrolmen working their shift. The present work schedule for the department is as follows : 0 -11- 7 : 00 a .m. - 3 : 00 p.m. - one officer assisted by the • investigator, juvenile officer or Police Chief as needed. 3 : 00 p.m. - 11 : 00 p.m. - two officers. 6 : 00 p.m. - 4 : 00 a .m. - one corporal . 11 : 00 p.m. - 7 : 00 a.m. - two officers . The present organization of the Police Department is as shown below. POLICE CHIEF ; DEPARTMENT SECRETARY PART-TIME SECRETARY DAY SERGEANT I ! JUVENILE OFFICER ! CORPORALS INVESTIGATOR I s COMMUNITY SERVICE PATROLMEN OFFICER It is anticipated that the Sergeant will b6 retiring in 1985 . At that time, it is proposed that the position be phased out and replaced with an additional patrolman. As unemployment continues to rise, the incidence of crime will also increase. In 1980 , violent crime increased by 13% nationally and 4% locally. Non-violent crime rose locally by 7 . 6% over the same period. Should crime rates continue to rise, a greater effort will need to be made on the part of the Police Department in its patrolling efforts and to maintain the high level of crime investigation presently being practiced. In order to do so it is anticipated that an additional patrolman, at a cost of $18 , 000 . 00 and an investigator at a cost of $28 , 000 . 00 (1981 personnel services costs), will be necessary within the next five to ten years. • -12- Assuming these changes occur, the department ' s organization and manpower allocation would be as shown below. , POLICE CHIEF I DEPARTMENT SECRETARY 1 ' PART-TIME SECRETARY JUVENILE OFFICER ' CORPORALS ! INVESTIGATORS 1 man 1 2 men I 2 men COMMUNITY SERVICE ( PATROLMEN OFFICER 8 men 1 man • tl \, \ <-- . 62 ...::( ,.... ...:::( N. ..... h--- - -.\-N V---- cr) 11_3 LU..J cc) 1---r, cf) e__ \.\ . cr) 7-- 7- u.....1 c.....) -_,.. • z..._ 1— q--) c_...,) ...< ____, 1.L.1 LU 5=-- c,-- ›-- }-- c__) 1------ I.L_I cp. (5 ) 1- ____ _____ = c---.%. c----,. -,--c ---- (NZ Q ... .____:-... • -- ')-- ;--- ,, < _.. T.:-....: — •....) t. A--' — \-- ,- v......1 L CD -) _1 c! , . (N t..1._. t..N.G -.(- _ CD - \x \ j / e : C.Iii •-- Cir 1.— ,,,c_-_,- 11 I, i— . ...G ) 1.1._1 .,,-...z.-- -< _f I UJ -----](> ) - , -C L,, u ..1 (--- (.....) c...._ . / -.< s• / , / r...72 . c...__ / LL__ / 0 >-- t f t -- • = u.. C1 c\---- ,C-- .....) 1— -< N >--- 1---- c.......) .,:c. . = t---4,:_,...) 7— C ,,. ... d 4i• I J 1 3A,, ` 0111 u.�),-Aex , ^x:' e, *. e vr,,�r1 f�f 4S" �► 9• ti,4t4I-:.:Lf,:i':.4.,,.-.",.-11,,.,,,:N. 1 .:',,t,,' .: '.1642 F / '"E 'jn c $4t' o.. 4 41'. Cth'' C i hi Of k/f ma\ I 1€� V V y IW *�" Iv ,,, RAMSEY COUNTY,MINNESOTA GATEWAY TO THE NORTH 2401 HIGHWAY 10 MOUNDS VIEW, MINN. 55112 DEPARTMENT OF PARKS, 784-3055 RECREATION AND FORESTRY June 11, 1981 Mrs . Rita M. Waste 2345 West County Road H-2 St. Paul , Minnesota 55112 Dear Mrs . Waste: In response to your letter received June 10, 1981 regarding the tot-lot equipment at Lambert Park, I must agree with your observations that the new tot-lot equipment has not been effective . We installed the equipment in • August of 1978 with the intent of finishing the area off with a wooden berm and some additional pieces of equipment in 1979 or 1980. The total cost of the tot lot equipment, installation, and sand was $3,600.00. It was our intent to have the Lambert tot-lot primarily serve the secondary school age children (6-12 years) which was the predominant age group according to the survey staff completed. To meet the needs of this age group our intent was to design a mini-obstacle course to challenge both the physical and mental needs of the neighborhood youth. It did become apparent after a short time that our plans may not become as success- ful as we may have desired. The problem now is with the reduced committment to park development, (we have expended $4,700.00 over the past three years , 9 picnic tables, 3 park signs, 2 player's benches , and 1 backstop) we have been unable to complete the tot-lot. S ..-� sary�anr Y:Trt' t2„„v.rw,nr.....,.,-..7...+-........,..._...,...... .. _ ...w+—�..�. 7 Mrs . Waste 0- Page 2 June 11, 1981 As I 'm sure you're aware, the City completed a City Wide Park System Master Plan for each of our neighborhood parks in May, 1981. I have enclosed a copy of the Lambert Park Master Plan which outlines an improved and expanded tot-lot area. It appears that the only possibility for future funding will be through a park referendum. I will be presenting your position and letter to the Parks and Recreation Commission at their June 25, 1981 meeting and you are welcome to attend. The meeting is scheduled for 6: 30 p.m. in the City Hall Council Chambers . If you would like to discuss this issue further prior to the June 25, 1981 meeting, feel free to give me a call at 784-3055, extension #41. 411 Sincerely, /. Bruce K. 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