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HomeMy WebLinkAbout03/30/81 Agenda & Packet CITY OF MOUNDS VIEW PARKS AND RECREATION COMMISSION Monday, March 30 , 1981 6 : 00 p .m. Mounds View City Hall Council Chambers 2401 Highway 10 Mounds View, Minnesota 55112 A G E NDA 7 1. CALL TO ORDER 0(2 . ROLL CALL 1/6. APPROVAL OF • / 4. CHAIRMAN' S REPORT COUNCILMEMBER' S REPORT ✓ 6 . REVIEW CHAPTER 24 - RECREATION ACTIVITY FUND 7 . JOINT MEETING WITH CITY COUNCIL #4. Review Initial concept plan for Silver View Park 1 . Gary Tushie - Saunders/Thalden W. City Wide Park System Master Plan 1 . Adopt motion regarding City Park Plan changes ✓ 2 . Review joint Park Commission/Planning Commission MC. Implementation of City Wide Park System Master Plan 1. Future Park Referendum 2 . Status of L.A.W.C .O .N . Programs I ' Warming House (Shelter building status) 1 . Future park referendum • 2 . Possible condemnation .. � _ .,d...:,m..,.•......�..,,e.«a , ...W:.:.�:.:ac�:.c::,::.;. .-�acx�:..:as.,.u:,..d ...am"r. -� v AGENDA Page 2 17• 7 . (continued) E . Lakeside Park Couunission /l. Joint Power Agreement /2 . Relationship between Park Commission and City Council 8 . STAFF REPORT 9 . ADJOURNMENT (By 8: 00 p .m. if at all possible . ) • • MI1�lCl iMWX1271Mnk'?'SV' I%{ Nb !'� ''.. _ s. • 1 k/oudVrQw' RAMSEY COUNTY,MINNESOTA GATEWAY TO THE NORTH 2401 HIGHWAY 10 MOUNDS VIEW, MINN. 55112 DEPARTMENT OF PARKS, 784-3055 R€CREATION AND FORESTRY March 27, 1981. Dear Parks and Recreation Commissioners: Enclosed is your packet of information for the March 30, 1981 Special Meeting with the City Council . The meeting is scheduled to begin at 6:00 p.m. so that we can wrap it up by 8:00 p.m. to allow for people to make other engagements . As can be seen by the agenda, we have a great deal of territory to cover, so do come prepared to ask Council the questions you have always wanted answered. • Once again, should you have any additional items you would like to place on the agenda, feel free to give me a call at 784-3055. See you Monday evening! Sincerely,01P7 9445N.,.. 1 - „„ Bruce K. Anderso , Director Parks, Rec ' n and Forestry BKA/sw Enclosure • MEMO TO: Parks and Recreation Commissioners FROM: Staff DATE: March 26, 1981 RE: Review Chapter 24 Staff has no additional report on Chapter 24 , "Recreation Activity Fund" . Staff would recommend that you review the staff report dated February 25, 1981, and the Chapter itself as delivered. Should you want staff to provide additional information, feel free to give me a call at 784-3055. BKA/bc • • MEMO TO: Parks and Recreation Commissioners FROM: Staff DATE: March 26 , 1981 RE: Joint Meeting with the City Council Although there is some discussion items that have been set for Monday ' s meeting with the City Council, there are no parameters or specific questions that staff would have. The main reason for this joint meeting is to discuss the general future and role of the Parks program during the coming year, so feel free to discuss any issues beyond the 5 or 6 suggested topics. Once again, should you desire staff to provide some additional infor- mation, feel free to give me a call at 784-3055, ext. #41. • BKA/bc MEMO TO: Parks and Recreation Commissioners • FROM: Bruce K. Anderson, Director, Parks, Recreation and Forestry DATE: March 26 , 1981 RE: Silver View Park Staff met with Gary Tushie and Brian Olson from Saunders-Thalden Associates on Friday, March 27 , 1981, and reviewed the preliminary concept plan. As staff proposed some additional changes which will be made prior to Monday ' s meeting. We will have individual copies of park plans for each Commissioner for review on Monday. Staff has also requested that Gary Tushie attend Monday ' s meeting to review the plan with the Park Commissioners. BKA/bc • • Department of the Interior . IMPROVED TARGETING OF CONSERVATION EXPENDITURES The President is determined that the Interior Department be a good steward of the natural and historic treasures protected by the National Park Service . The Nation ' s parks are not now being properly protected for the peoples ' use . The Government must learn to manage what it: owns before it seeks to acquire more • land . To bring the budget under control and make additional funds available for restoration and improvement of the national park system, the President proposes to substantially refocus the Department ' s conservation and preservation programs . This will be accomplished through moratoriums on Federal land purchases and elimination of three major State grant programs and. • by significantly increasing the resources available for existing National Park Service areas . Legislation to amend the land and water sonservation fund will be sought to allow monies in the fund to be used for restoration and improvement of our National Park System. In addition, aggressive exchange programs will be initiated to round out the Federal ' conservation estate . �' • _ r Major changes for these programs are as follows: fI Budget Authorit q y ( $ millions ) 1981 1982 1982 ; Program 1981 Carter Reagan Level Rescission Budget Budget ' . Land and Water Conservation fc Fund : i State recreation grants . 304 -145 - 185 --- - ' Federal land acquisition and administration 237 -105 335 45 National Park restoration 1 and improvement --- --- --- 105 Total . 541 -250 520 . 150 � . Urban park grants 65 •-35 75 --- Historic preservation fund42 -8 32 5 h -- - IIII i In 1981 , , � $105 million will be proposed for rescission of land and . � water conservation fund appropriations for Federal land 6-27 • i acquisition and in 1982 a similar amount will be rec111,,:Iced for a . major park restoration and improvement initiative► . The 1982 level for Federal land acquisition will be limited to the amount necessary to close out current court awards , C1„orgency land acquisition efforts , and administration . The total requested • -from the land and water conservation fund for both the parks initiative and land acquisition program in 1982 will be $150 million . Postponing Federal acquisition will allow for a thoughtful policy review of existing park and recreation legislation , and improved utilization of land exchanges and State _and local efforts to achieve conservation goals . In 1982 , $5 million will be requested to aid the National Trust for Historic Preservation . No changes are proposed to the current tax incentives for historic preservation, estimated to be $100 million in 1982 . _ (in millions of dollars ) 1981 1982 1983 1984 1985 1986 Current base 1/ : Budget authority1 , 160 1 , 248 1 , 314 1 , 385 1, 451 1 , 515 Outlays . . . 1 , 234 1 , 268 1 , 251 1 , 320 1 , 344 1, 398 Policy reduction : Budget authority -573 -566 -512 . -465 -471 -605 Outlays -91 -270 -286 -365 -349 -403 Proposed budget : Budget authority587 682 802 920 980 910 411 Outlays 1 , 143 998 965 955 995 995 1/ National Park Service operations and construction, land and water conservation fund , urban park grants, and historic preservation fund . • • 6-28 . , • MEMO TO: Mr. Donald F. Paule •ty 'd i I .tr. or FROM: Bruce K. Anderson, D1,_.. J Parks , Recreation an. o-try f DATE: March 25, 1981 RE: Monthly report, February, 1981 After reviewing our departments work schedule for the month of February, 1981, we would like to report the following highlights for your edification: RECREATION The major social event for our recreation division in February was, of course, the marriage of Mary Kvalheim to Carl Saarion, Assistant Parks and Recreation Director in Shoreview. In general the month of February was a mid-point for the majority of the Winter programs. • As you recall , the 1980-81 winter was very mild and the ice skating season ended early due to the warm weather. Energy Week was February 16 - 20 and special event programs were planned every day. Of the five days, three activities were planned in the great out-of-doors including: Sliding, skiing, and boot hockey -- all of which were cancelled due to lack of snow and ice. The movie Battlestar Galactica was successful with over 300 youth attending the two showings. The rollerskating excursion also drew a full crew of energetic youth. Saturday Movie Matinees began in February and ran for five weeks. This program is especially popular because Mounds View does not have a theater close-by. The movies are held in the City Hall lower level , 1:00 - 3:00 p.m. and cost is $1.00/person in- cluding popcorn and pop. Mary Saar-ion attended two Festival in the Park Committee meetings and they are now • notifying possible entertainers , arranging times, dates and securing committments . Also, the Ramsey County showmobile has been reserved and a bid for electrical outlets has been developed. Plans for the event are well under way and this planning stage is the beginning stages for the days festivities . Monthly report, February, 1981 Page 2 • The February/March newsletter was printed during February, which is always a busy and time consuming project. We also developed the Lakeside Park joint powers agreement between Spring Lake Park and Mounds View. The draft agreement is still being finalized, before formal ratification by the respective City Councils . PARK DEVELOPMENT There were three major endeavors in the area of Park Development during the month of February: 1. Staff reviewed and tested three pieces of mowing and snoblowing equipment to determine their effectiveness for Mounds View usage. No decision has been reached as we will be reviewing their mowing potential during the Spring before a staff recommendation is made. • 2. A joint meeting was held with the City Planning Commission on Thursday, February 26, 1981 to discuss the City Wide Park System Plan. Although no agreement was reached on the 26th, it did prove to be a positive meeting as a great deal of discussion and exchange of ideas and philosophies took place. 3. The initial park master plans were completed by staff and Saunders and Thalden which will be reviewed by the Park Commission at their regularly scheduled March meeting. FORESTRY Staff prepared numerous memos for the City Council review regarding the current vacancy in our Forestry division which were taken under advisement by the Mounds View City Council . Among the options proposed by itself were: • .. C.S.O. Officer assuming the Forestry duties 2. Joint Powers Agreement with the City of New Brighton 3. Hiring of a full time fore ter 4. Hiring of a combined Pare •ztenance/City Forester Monthly Report, February, 1981 Page 3 • CLERICAL The Clerical staff was busy once again in February with the usual typing, phoning, and xeroxing. In addition, Sandy did a number of mass mailings for our summer softball leagues, I .B.A. and program updates . SUMMARY: February is a transition month as we move from the winter skating/ indoor programs, into the Spring and Summer planning of outdoor activities. • • yo 4000/ aii•se,046 • • • MINUTES OF THE PROCEEDINGS OF THE PARKS AND RECREATION COMMISSION CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA February 26 , 1981 Mounds View City Hall Council Chambers 6 : 30 p .m. CALL TO ORDER The Mounds View Parks and Recreation Commission was called to order at 6 : 33 p .m. by Chairman Wayne Burmeister. ROLL CALL Commissioners Present: Donna Bowman, Gordon Fedor Chairperson Wayne Burmeister, Jerry Linke , Wayne 410 Weflen, Lloyd Scott, Frank Silvis and Marilynne Dennehy . Commissioners Absent : Edward Letendre Councilmembers Present: Willard Doty Staff Present : Director Anderson APPROVAL OF MINUTES The December 4, 1980 minutes were approved as presented by Commissioner Linke , seconded by Commissioner Silvis . The motion passed unanimously . 8 ayes 0 nayes CHAIRMAN' S REPORT Chairman Wayne Burmeister reported the following: 1 . • 2 . CSoeend tetdhaot n itt hewans ewthpe afkirssit gnoffiincsitaal llmeed taitn gHview Park . of the year and election of officers for 1981 . The Commission concurred and Commissioner Linke i Parks and Recreation Commission Minutes 2/26/81 Page 2 • 2 . (continued) moved, seconded by Commissioner Scott that Wayne Burmeister be re-elected chairman. The motion passed unanimously . 8 ayes 0 nayes Chairman Burmeister moved that Commissioner Fedor be elected Vice-Chairman and Commissioner Silvis be elected Secretary, Couuuissioner Linke seconded the motion . The motion passed unanimously . 8 ayes 0 nayes • COUNCILMEMBER' S REPORT Councilmember Bill Doty stated that the City VISITOR PRESENTATION Council approved the hiring of Saunders/Thalden and Associates for the development of Phase One for Silver View Park . No visitors LAKESIDE PARK COMMIS- Staff presented a rough draft of the joint powers SION UPDATE agreement for the operation of Lakeside Park . Staff briefly outlined the J .P .A. and discussed the four major points : 1 . The City of Mounds View would be responsible for the general administration and management of the park including the hiring of beach personnel and concession program. • 2 . The City of Spring Lake Park would be responsibl for the physical maintenance of the site in- cluding grass mowing, beach upkeep , dock in- stallation, etc . Parks and Recreation Cohunission Minutes 2/26/81 Page 3 3 . The Lakeside Park Couuuission would serve in an advisory capacity to the two municipaliti: and provide direction on a policy oriented basis with formal work directive coming from the City Councils of each respective City . 4 . The City of Mounds View would serve as the Fiscal agent with the City Finance Director responsible for the management of the Lakeside Park Fund. A general discussion followed by the Commission • regarding Lakeside Park, a sampling of the Commis- sioners concerns are as follows : 1 . Chairman Burmeister felt that we should strive to keep . the Lakeside Park beach program open even if we needed to retrench in some areas ; i .e . concessions , special events , etc . 2 . Commissioner Scott expressed some concern re- garding the patrolling of the area by the respective City Police Departments 3 . Commissioner Fedor questioned the justification for opening Lakeside Park in its entirety . 4. Couluiissioner Scott felt that with the increase in energy costs , we would continue to see a greater need for local park and recreation • facilities . Commissioner Linke made a motion, seconded by Commissioner Scott to direct staff to proceed with . Parks and Recreation Comiaission Minutes 2/26/81 Page 4 • the development of the joint power agreement with the Lakeside Park Conission serving in an Advisory capacity . The motion passed unanimously . 8 ayes 0 nayes CITY CODE UPDATE Staff reviewed the report relating to Chapters 23 and 24 of the City Municipal Code . Chapter 23 relates to the Parks and Playground Fund whose purpose is to deposit all cash payments received by the City Council pursuant to the provision of Chapter 42 . 13 . Chapter 24 establishes the Recreation Activity Fund which allows the City Council to deposit all fees charged by the City for recreation activities authorized by the City . • Staff reviewed the minor modifications recommended for Chapter 23 and a motion was made by Chairperson Burmeister, seconded by CouNissioner Scott that Chapter 23 should be forwarded to the City Attorney and City Council for their approval as ammended by staff. The motion was approved unanimously . 8 ayes 0 nayes Staff then proceeded to review the staff report relating to Chapter 24 and the Recreation Activity Fund. As there were a number of proposed changes the Park and Recreation Commission did not feel comfortable in acting on this issue without more time to review it . • The Commission requested that Staff provide back- ground information at least two days prior to the established date . Staff concurred and said they would make sure and get packets out earlier . Parks and Recreation Commission Minutes Page 5 2/26/81 It was the general consensus of the Park Commissio that this issue be tabled for further review at the next regularly scheduled meeting . WINTER PROGRAM UPDATE Staff briefly reviewed the report that was sub- mitted to the Commission highlighting the winter swimming and skating program. SPRING RECREATION Staff distributed copies of the March/April news- PROGRAMS letter for general review. Program highlights that were discussed include : 1 . Program of the Month - I DO! I DO ! Chanhassen Dinner Theater 2 . Ping Pong Tournament 3 . Gadabouts • 4 . Swimming Instruction SILVER VIEW PARK Staff stated that they had been meeting with UPDATE Gary Tushie , Associate Planner, Saunders-Thalden and Associates regarding the initial blob studies and that an initial concept plan would be pre- pared for the Commission at their next meeting. SPECIAL MEETING Staff introduced the Planning Commission Chair- WITH PLANNING COMMISSION person Peg Mountin who then provided the backgroun as to the need for a joint Planning Park and Recreation Commission Meeting . Ms . Mountin dis- cussed the 1976 Land Planning Act which mandates each municipality to develop a City Wide Comprehen. sive Plan including a Park and Recreation Chapter . • Ms . Mountin then outlined some of the Planning Coumiission members concerns about adopting the park plan because the November 4, 1981 referendum had failed. Parks and Recreation Commission Minutes 2/26/81 Page 6 411 Commissioner Linke responded that he felt the majority of the voters didn' t have any problem with the plan but didn' t approve the money financin, portion . Planning Commissioner Loeding felt that the vote definitely reflected a vot on the park plan rather than just the money . A general discussion then followed between the two Commissions regarding the referendum and what the vote actually indicated. There was no general consensus between the two Commissions . The Parks and Recreation Commission discussed reasons as to why the referendum may have failed; • Commissioner Scott stated that the School Referendum had an input, Commissioner Silvis stated that being with the general election didn' t help it . Planning Commissioner Glazer than asked how the plan could be implemented should a referendum not be successful again . Chairperson Burmeister responded that it could be funded through L .A.W. C .O .N. and general funds but it would take a long period of time . Planning Coumiissioner Loeding then asked whether the Parks and Recreation Commission would be in favor of having a referendum to determine whether or not the plan itself was acceptable to the 111 voters . Parks and Recreation Commission Minutes 2/26/81 Page 7 The Parks and Recreation Commission responded that they would not support such a referendum.uu Planning Couiission Chairperson reviewed the Long Range Capitol Improvement Plan with the Park Commission and the Park Commission stated that they had no problem with the language . Planning Commissioner Loeding stated he had no problem with the Park Plan but that he was not satisfied with the implementation phase . Glazer requested that the Park Commission purchase additional park land. A great deal of discussion followed regarding the • plan. Administrator Pauley proposed some general language that could be inserted into the implementation chapter which met with a positive reception from both Commissions . Staff was directed by the Parks Commission to refine Administrator Pauley ' s verbage and report back to the Commission. STAFF REPORT Staff outlined the staff report as submitted and stated that Program Supervisor Kvalheim would be getting married Saturday . • Parks and Recreation Commission Minutes 2/26/81 Page 8 • ADJOURNMENT A motion was made by Commissioner Scott and seconded by Commissioner Dennehy to adjourn the meeting at 9 : 12 p .m. The motion carried unanimousl:. 8 ayes 0 nayes Ke ectfully Submitted, Cc: .,� tecer --.„ 1-*6�-.... Bruce K. Anderson, Director Parks , Recreation and Forestry BKA/sw •