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Home My WebLink About02/26/81 Agenda & Packet CITY OF MOUNDS VIEW PARKS AND RECREATION COMMISSION Thursday, February 26, 1981 • 6:30 p.m. Mounds View City Hal l Counci 1 Chambers 2401 Highway 10 Mounds View, Minnesota 55112 AGENDA rY.' Call to Order .2! Chairman' s Report AWIt AAA &V c y 4./ e. 1 ►//p rffr'e • or. Council member' s Report •j Visitor Presentation ✓e. Lakeside Park Commission Update JOe 7'' 416. City Code Review a, Winter program update '8. Spring recreation programs /9. Si 1 ver View Park Update /10. SPECIAL MEETING WITH PLANNING COMMISSION AND CITY COUNCIL ✓l1. Staff Report 12. Adjournment • 1 • JL4444k Cif of nSfe RAMSEY COUNTY,MINNESOTA GATEWAY TO THE NORTH 2401 HIGHWAY 10 MOUNDS VIEW,MINN. 55112 DEPARTMENT OF PARKS, 784-3055 RECREATION AND FORESTRY February 25, 1981 Dear Parks and Recreation Commissioners : Enclosed is your packet of information outlining the agenda items for the February 25, 1981 Park Commission meeting. The meeting will be held at 6:30 p.m. in the City Hall Council Chambers. 111 The agenda is intentionally brief so that we might be prepared for the 7: 30 p.m. meeting with the Planning Commission and City Council . Should you have any questions regarding the enclosed staff reports, feel free to give me a call at 784-3055, extension #41. Sincerely, Opaill1111111mi--- -quir4 .1111 .41taGe- /441 Bruce K. Anderson; Di ector Parks, Recreation and Forestry BKA/sw Enclosure MINUTES OF THE PROCEEDINGS OF THE PARKS AND RECREATION COMMISSION CITY OF MOUNDS VIEW COUNTY OF RAMSEY • STATE OF MINNESOTA December 4, 1980 Mounds View City Hall Council Chambers 6:30 p.m. Call to Order The Mounds View Parks and Recreation Commission was called to order at 6:40 p.m. by Chairman Burmeister. Roll Call Commissioners Present - Donna Bowman, Frank Silvis , Chairman Burmeister, Gordon Fedor, Wayne Weflen, Jerry Linke, Marilynne Dennehy, and Gordon Kuluvar . Commissioners Absent - Lloyd Scott Councilmember - Gordon Ziebarth Staff Present -Director Anderson and Program Supervisor Kvalheim Approval of Minutes The October 9 , 1980 minutes were moved for approval by Gordon Kuluvar and seconded by Frank Silvis . Motion passed • 9 ayes 0 nayes Chairman's Report Wayne Burmeister announced the gift of a flowering plant which was sent to Jack Shields -- a $1.50 donation would be appreciated to help contribute to the cost. Director Anderson briefed the Commission on Jack 's condition. Lakeside Park status It was announced that the Lakeside Commission may be disbanding as of January 1, 1981. Director Anderson reviewed the present and future issues of the Lakeside Park Coi,uniss ion. Commissioner Bowman briefed the Commission of the position of the Lakeside Park Commission which is con- sidering disbanding in hopes of emerging a working administrative body with an advisory board of Commissioner rather than a commission of laborers . . . which is an over-burden to Lakeside Park members. It is hoped that a city or county will take on the responsibility of operating the Lakeside Park beach facility. Lakeside Park Commission operates on approximately a $20,000.00 budget. One of the red tape problems is that Lakeside Park concerns two cities and two counties . Commissioner Donna Bowman made a motion for Mounds View City Council to adopt a resolution to be sent to Anoka and Ramsey Ccunties for the takeover of Lakeside Park. Commissioner Jerry Linke seconded the motion. Motion passed. 9 ayes 0 nayes Parks and Recreation Commission Minutes Page 2 12/4/80 • Lakeside Park (continued) Donna Bowman suggested that lots of pressure be put on the Ramsey County Commissioners for support. Commissioner Jerry Linke made a motion directing staff to help Lakeside Park Commission in the way of letters, etc. to assist in the influence directed to Ramsey County take-over. Commissioner Gordon Kuluvar seconded the motion. Motion passed. 9 ayes 0 nayes Silver View Park Update Director Anderson reviewed the tract map. Gordon Fedor made a motion to request the City Council to approve the Phase I development of Silver View Park in the Spring of 1981 with the first step being to interview and select a design construction firm. Jerry Linke seconded the motion. 9 ayes 0 nayes City Wide Park System Commissioner Frank Silvis moved, and Commissioner Linke Master Plan seconded the motion to accept the City Wide Park System Master Plan with the suggestion that the Planning Com- mission adopt this documet as a chapter in the City M ill ter Plan. Motion passed. 9 ayes 0 nayes Citizen ad-hoc committee Director Anderson reviewed the concept. Jerry Linke on youth athletics volunteered to serve as a Commission representative. Wayne Burmeister made a motion to approve the pursuit and formation of the ad-hoc committee on youth athletics. Jerry Linke seconded the motion. Motion passed. 9 ayes 0 nayes Winter/Spring Brochure Program Supervisor Kvalheim reviewed the winter activities brochure. Commissioner Linke requested adult evening excursion programs in the future. Park Referendum Final The Commission took this time to look retrospectively on Report the referendum project. Future plans were discussed with no decisions being made. Staff Report Bruce Anderson reviewed the staff report. City Councilmember Ziebarth took this opportunity to extend his appreciation to the Commission for their work and efforts on behalf of the community. The movie "Two Ball Games" was shown. 411 Adjournment Commissioner Gordon Kuluvar made a motion to adjourn. Commissioner Linke seconded the motion. Meeting adjourned at 9:30 p.m. r • or • ' 1 s, -.it Cifq 0 oo CQ NJ RAMSEY COUNTY, MINNESOTA GATEWAY TO THE NORTH 2401 HIGHWAY 10 MOUNDS VIEW, MINN. 55112 MEMO TO: Mounds View Parks and Recreation Commissioners FROM: Staff DATE: February 25, 1981 SUBJECT: LAKESIDE PARK UPDATE Staff met with the Lakeside Park Commission on Thursday, February 19 , 1981 to discuss the future operation and maintenance of the park site. As you are aware (see attached resolution) the City Council approved Resolution No. 1208 requesting that the deed for Lakeside Park be turned over to Ramsey County. As of February 24 , 1981 , Ramsey County has not responded to this resolution which requested a response by February 13. • Consequently the Mounds View City Council has directed staff to draft a joint powers agreement with the City of Spring Lake Park for the operation and maintenance of the site. Attached is a very rough draft of the joint powers agreement to give you an idea how it might flow together. The major components of the agreement include: I. Appointment of a Parks and Recreation Commissioner to the Lakeside Park Commission II . Mounds View would handle all of the operational aspects of the park including: A. Beach supervision 1) Hiring of guards 2) Concession employees B. Coordinate swimming lessons 1) Hiring staff 2) Advertising 3) Registration 4) Fee collection 110 C. All financial operations 1) Collection of fees 2) Payment of checks Mounds View Parks & Recreation Commission Page 2 February 25 , 1981 • III. Spring Lake Park will handle all of the maintenance related tasks including: A. Routine turf care B. Beach maintenance 1) Chemicals 2) Sand seeding C. Equipment and building maintenance IV. Program Change A. Reducation in swimming lesson program B. Elimination of special events program C. Reduction in open swimming hours Staff has been asked to present a. rough draft joint powers agreement to the Lakeside Park Commission on March 12 , 1981 . Any reactions the Commission might have should be discussed on Thursday to ensure input prior to March 12 , 1981. • BKA/jw • RESOLUTION NO. 1208 • RESOLUTION REQUESTING THAT THE DEED FOR LAKESIDE PARK BE TURNED OVER TO RAMSEY COUNTY WHEREAS, the City of Spring Lake Park and the City of Mounds View have a joint deed for Lakeside Park; and, WHEREAS, the City of Mounds View and a portion of Spring Lake Park are located within the boundaries of Ramsey County; and, WHEREAS, Ramsey County presently has minimal park or open space land or facili- ties in the cities of Mounds View or Spring Lake Park; and, WHEREAS, Ramsey County is capable of acquiring and managing Lakeside Park with their existing staff; and, WHEREAS, the Ramsey County staff and Commissioners concur that Lakeside Park would enhance their existing park system and thus better serve the Ramsey County residents, NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council hereby Ao,,, formally requests that the Ramsey County Commissioners accept the title to .,,,' Lakeside Park to administer and manage the site as a Ramsey County park. BE IT FURTHER RESOLVED, that Mounds View City Council hereby formally requests • that the Ramsey County Commissioners provide some form of response to this issue prior to February 13, 1981 to assist Mounds View and Spring Lake Park with the required planning for the summer of 1981. Adopted this 8th day of December, 1980. ATTEST: 49..{. Mayor (SEAL) /*/ irCl Aar dministrator • Lakeside Park 79th Pleasant View Drive • City Council of Mounds View City Council of Spring Lake Park 2401 Highway 10 1301 - 81st Ave. NE . City Councilmembers Submitted herewith is the budget request for the year of 1981 for the operation of Lakeside Park. Lakeside Park Budget 1980 Budget 1981 Explanations Income Mounds View 8,612.50 9,800.00 • increase of $1,187.50 Spring Lake Park 8,612. 50 9,800.00 Swimming Lessons 1 ,300.00 400.00 Baby boom over Concession 3,800.00 5,500.00 selling hot dogs Year in transfer 2,680.00 and munchies $22,325.00 128,180.00 Expendi tures Salaries (guards) 8,900.00 11,600.00 guards going to riin. rise Supervisory 3,650.00 4,200.00 Concession 650.00 1 ,500.00 $13,200.00 $17,300.00 Insurance Liability 1 ,050.00 1,100.00 Workmans Comp. 800.00 1,400.00. Treasurer' s bond 85.00 0.00 $85.00 paid every third year Insurance Comp. 275.00 New policy on shelter, and guard- house. Administration Postage 15.00 30.00 • Advertising 100.00 . 200.00 Safety 300.00 300.00 Miscellaneous 500.00 500.00 lic. milage, office supplies, art, etc. 1;030.00 915,00 Lakeside Park Budget Lakeside Park Utilities Page 2 Budget 1980 Budget 1981 Explanations • Telephone 85.00 150.00 Increase in rate Electricity Trash Park Maintenance 1,020.00 1,300.00 Increase in rate 170.00 250.00 Increase in rate 1,275.00 $2,700.00 Swimmers Itch 600.00 900.00 3 treatments if necessary Miscellaneous Repair Park Improvements 1,000.00 1 ,150.00 Docks, plumbing (new toilet) , rental tools, frozen pipes, etc. Playground .00 .00 Tennis courts 50.00 50.00 Landscape .00 100.00 Tables .00 200.00 Jaycees will build Sand seeding 400. 00 500.00 Beach, tot lot area Concession equipment Shelter Docks Concessional food TOTAL Salaries Insurances Administration Utilities Park maintenance .00 200.00 Hot dog machine .00 .00 .00 50.00 LAKESIDE PARK COMMISSION MEMBERS: 2,500.00 2,500.00 Mounds View $3,400.00 $3,600.00 Donna Mae Bowman Chairperson fb Bartkus Treasurer 13,200.00 17,300.00 garb Stone 1 ,935.00 2,775.00 Secretary 915.00 1 ,030 00 1,275.00 2,700.00 Joe Christy 1 ,600.00 2,050.00 Park improvement INCOME 3,400.00 3,600.00 Spring Lake Park $22,325.00 $28,180.00 Dennis Pease Donna Ryan S - $5,500.00 Tom Burlager Concession Lessons - 400.00 Council Liason Cities - 19,600.00 $28,180.00 Duane McCarty Mounds View Jack Herman Spring Lake Park Lakeside Park 79th Pleasant View Drive • City Council of Mounds View City Council of Spring Lake Park 2.401 Highway 10 1301 - 81st Ave. NE . City Councilmembers Submitted herewith is the budget request for the year of 1981 for the operation of Lakeside Park. Lakeside Park Budget 1980 Budget 1981 Explanations Income Mounds View 8,612.50 9,800.00 increase of $1 ,187.50 Spring Lake Park 8,612.50 9,800.00 " Swimming Lessons 1 ,300.00 400.00 Baby boom over Concession 3,800.00 5,500.00 selling hot dogs Year in transfer 2,680.00 and munchies $22,325.00 $285,180.00 Expenditures Salaries (guards) 8,900.00 11,600.00 guards going to rein. rise Supervisory 3,650.00 4,200.00 Concession00 650.00 1 ,500.00 $13,200.00 $17,300.00 Insurance Liability 1 ,050.00 1,100.00 Workmans Comp. 800.00 1,400.00 Treasurer' s bond 85.00 0.00 $85.00 paid every third year Insurance Comp. 275100 New policy on shelter, and guard- house. Administration Postage 15.00 30.00 Advertising 100.00 . 200.00 Safety 300.00 300.00 Miscellaneous 500.00 500.00 lic. milage, office supplies, art, etc. 1;030.00 915.00 Lakeside Park Budget Page 2 . Lakeside Park Budget 1980 Budget 1981 Explanations • Utilities Telephone 85.00 150.00 Increase in rate Electricity 1 ,020.00 1,300.00 Increase in rate Trash 170.00 250.00 Increase in rate $1,275.00 $2,700.00 Park Maintenance Swimmers Itch 600.00 900.00 3 treatments if necessary Miscellaneous Repair 1 ,000.00 1 ,150.00 Docks, plumbing (new toilet) , rental tools, frozen pipes, etc. Park Improvements Playground .00 .00 Tennis courts 50.00 50.00 Landscape .00 100.00 III Tables .00 200.00 Jaycees will build Sand seeding 400.00 500.00 Beach, tot lot area Concession equipment .00 200.00 Hot dog machine Shelter .00 .00 Docks .00 50.00 LAKESIDE PARK COMMISSION MEMBERS: Concessional food 2,500.00 2,500.00 Mounds View $3,400.00 $3,600.00 Donna Mae Bowman Chairperson TOTAL Bab Bartkus Treasurer Salaries 13,200.00 17,300.00 Barb Stone Insurances 1,935.00 2,775.00 Secretary Administration 915.00 1 ,030 00 Utilities 1,275.00 2,700.00 Joe Christy Park maintenance 1 ,600.00 2,050.00 Park improvement 3,400.00 3,600.00 Spring Lake Park $22,325.00 $28,180.00 Dennis Pease INCOME Donna Ryan 1/' Concession $5,500.00 Tom Burlager Lessons - 400.00 Council Liason Cities - 19,600.00 $28,180.00 Duane McCarty Mounds View Jack Herman Spring Lake Park :6lJOINT POWERS AGREEMENT OF UNDERSTANDING BETWEEN THE . CITY OF MOUNDS VIEW PARKS AND RECREATION DEPARTMENT AND THE CITY OF SPRING LAKE PARK PARKS AND RECREATION DEPARTMENT THIS MEMORANDUM CONTAINES GUIDELINES RELATING TO THE LAKESIDE PARK AND BEACH OPERATIONS AND MAINTENANCE . SUBDIVISION I . PURPOSE . ( 1) WHEREAS THE CITY OF SPRINGLAKE PARK AND THE CITY OF MOUNDS VIEW HAVE HAD UNDER DISCUSSION, THROUGH THEIR RESPECTIVE COUNCILS, THE JOINT ACQUISITION, OPERATION AND MAINTENANCE OF LAKESIDE PARK . (2) AND, WHEREAS, THE PARK PLAYGROUND, INC . , WAS DESIROUS OF CON- VEYING SAID PARK TO THESE CITIES UNDER CERTAIN TERMS AND OPERATIONS WHICH WILL BE REFERRED TO HEREAFTER . ( 3) AND, WHEREAS, THE COUNTY OF RAMSEY IS NOT AGREEABLE TO THE OPER- 111 ATION OF LAKESIDE PARK AT THIS TIME . (4) AND WHEREAS, THE JOINT OWNERSHIP AND OPERATION OF SAID PARK SEEMS TO BE DESIRABLE AND IN THE BEST INTERESTS OF THE HEALTH AND WELFARE OF THE RESIDENTS OF EACH CITY . (5) AND, WHEREAS, EACH CITY HAS POWER TO ESTABLISH PARK AND REC- REATIONAL FACILITIES AND AN AGREEMENT FOR JOINT OWNERSHIP AND OPERATION IS AUTHORIZED BY LAW . SUBDIVISION 2 . AGREEMENT . ( 1) IN GENERAL . EACH OF SAID CITIES AGREE WITH EACH OTHER TO PAR- TICIPATE, AS HEREINAFTER PROVIDED IN THE ACQUISITION OF LAKESIDE PARK FROM PARK PLAYGROUND, INC . AND TO OPERATE SAID PARK FOR PLAYGROUND AND REC- REATIONAL PURPOSES JOINTLY AS HEREINAFTER PROVIDED . SAID SITE SHALL BE NAMED AND KNOWN AS LAKESIDE PARK . (2) (A) CONTRIBUTIONS TO CAPITAL COSTS . EACH CITY CONTRIBUTED FIFTY (50) PERCENT OF THE COST OF ACQUISITION OF SAID REAL ESTATE NOW KNOWN AS LAKESIDE PARK, TOGETHER WITH ALL OF ITS BUILDINGS, STRUCTURES, FIXTURES, EQUIPMENT, AND PERSONAL PROPERTY OF EVERY DESCRIPTION NOW SITUATED ON SAID SITE . THE TOTAL PRICE TO BE PAID FOR SAID PROPERTIES DID NOT EXCEED TWO THOUSAND DOLLARS ($2, 000 . 00) . PRIOR TO THE PAYMENT OF SAID SUM TO PARK PLAYGROUND, INC . , THE CITIES OBTAINED A TITLE OPINION • SHOWING THAT THE TITLE TO SAID PREMISES WAS MARKETABLE AND FREE AND CLEAR OF ALL INCUMBRANCES AND FURTHER THAT THE PARK PLAYGROUND, INC . HAS THE JOINT POWERS AGREEMENT .LAKESIDE PARK PAGE 2 • RIGHT TO CONVEY SAID PROPERTY . ALL LEGAL AND OTHER EXPENSES INCURRED IN CLOSING SAID TRANSACTION WAS CONSIDERED AS PART OF THE ACQUISITION COST . THE NECESSARY LEGAL SERVICES WERE OBTAINED FROM SUCH ATTORNEY AS MAY BE DESIGNATED BY AGREEMENT OF THE RESPECTIVE COUNCILS . (2) (B) IT WAS UNDERSTOOD BY THE RESPECTIVE COUNCILS THAT THE DEED OF CONVEYANCE OF THE PROPERTY TO BE ACQUIRED FROM PARK PLAYGROUND INC ., IF AT ANY TIME THESE CITIES OR EITHER OF THEM SHALL CEASE TO MAINTAIN AND OPERATE SAID PREMISES FOR PARK AND RECREATION PURPOSES . ( 3) IT WAS FURTHER PROVIDED THAT THE ACQUISITION OF THE PREMISES HEREIN SHALL BE COMPLETED BY AND THROUGH THE JOINT ACTION OF THE RESPEC- TIVE CITY COUNCILS AND THAT IF THE PROPERTIES CONCERNED WITH SHALL NOT BE ACQUIRED FROM PARK PLAYGROUND, INC . THAT THIS AGREEMENT SHALL BE NULL AND VOID. SUBDIVISION 3 . LAKESIDE PARK COMMISSION . THERE IS HEREBY CREATED THE LAKESIDE PARK COMMISSION . THE COMMISSION SHALL CONSIST OF NINE MEMBERS . FOUR MEMBERS SHALL BE APPOINTED TO SAID COMMISSION BY THE RESOLUTION OF EACH CITY COUNCIL . IT IS SUGGESTED THAT ONE OF THESE FOUR MEMBERS BE A REPRESENTATIVE OF EACH RESPECTIVE CITY PARKS AND RECREATION DEPARTMENT . THE NINTH MEMBER SHALL BE SELECTED BY A MAJORITY VOTE OF THE COMMISSIONERS APPOINTED BY THE COUNCIL . ONE APPOINTEE OF EACH COUNCIL SHALL BE A MEMBER OF THE GOVERNING BODY . OF THE MEMBERS FIRST APPOINTED BY THE RESPECTIVE • COUNCILS, THEIR TERMS SHALL BE AS FOLLOWS : ENDING DECEMBER 31, 1959; ONE ENDING DECEMBER 31, 1960, ONE ENDING DECEMBER 31, 1961; THE TERM OF THE SEVENTH MEMBER SHALL END DECEMBER 31, 1960 . THEREAFTER, THE MEMBERS SHALL SERVE FOR TERMS OF THREE YEARS . BOTH ORIGINAL AND SUCCESSIVE APPOINTEES SHALL SERVE UNTIL THEIR SUCCESSORS ARE APPOINTED AND QUALIFIED . VACANCIES SHALL BE FILLED FOR THE UNEXPIRED PORTION OF THE TERM BY THE APPROPRIATE APPOINTING BODY . MEMBERS SHALL SERVE WITHOUT COMPENSATION . THE COMMISSION SHALL CHOOSE ONE OF ITS MEMBERS AS CHAIRMAN AND ONE AS SECRETARY AND ONE AS TREASURER . THE CHAIRMAN SHALL PRESIDE AT ALL MEETINGS ON THE BOARD, AND THE CHAIRMAN AND SECRETARY SHALL SIGN ALL CONTRACTS, ORDERS AND OTHER DOCUMENTS EXECUTED BY THE COMMISSION . THE SECRETARY SHALL KEEP A COMPLETE RECORD OF THE MINUTES OF EACH MEETING AND OF ALL THE PROCEEDINGS OF THE COMMISSION . THE TREASURER SHALL BE THE CUSTODIAN OF ALL FUNDS OF THE LAKESIDE PARK AND SHALL BE RESPONSIBLE FOR KEEPING THE NECESSARY RECORDS AND ACCOUNTS OF SAID FUNDS . THE CITY OF MOUNDS VIEW WILL BE RESPONSIBLE FOR THE TREASURY DUTIES OF THE LAKESIDE PARK FUNDS AS OUTLINED IN SUBDIVISION 7 . SUBDIVISION 4 . RESPONSIBILITIES OF COMMISSION AND CITIES . (A) THE COMMISSION SHALL ADVISE THE OPERATION AND MAINTENANCE OF LAKESIDE PARK . THE COMMISSION SHALL BE CHARGED WITH THE RESPONSIBILITY OF ADVISING A WELL-BALANCED RECREATIONAL PROGRAM AT SAID LOCATION AS OPERATED AND MAINTAINED BY THE RESPECTIVE CITIES . • (B) THE CITIES SHALL HAVE THE FOLLOWING SPECIFIC RESPONSIBILITIES : 1 . MAINTENANCE : ALL MAINTENANCE OPERATIONS OF LAKESIDE BEACH AND PARK AREAS SHALL BE THE RESPONSIBILITY OF SPRING LAKE PARK, PARKS AND REC- REATION DEPARTMENT . JOINT POWERS AGREEMENT .LAKESIDE PARK PAGE 3 • SUBDIVISION 4, 1 .MAINTENANCE (CONTINUED) RESPONSIBILITIES ARE OUTLINED BELOW: APRIL THROUGH OCTOBER EXPLANATION I . ROUTINE MAINTENANCE AREA ACTIVITY A. GRASS AREAS : 1 . MOWING 5 DAY CYCLE 2 . WATERING AS NEEDED B . BASEBALL/SOFTBALL INFIELDS : 1 . DRAG BEFORE EACH USAGE 2 . LINE PLAYING FIELDS BEFORE EACH USAGE C . TRASH/REFUSE : 1 . PICK UP SITE ONCE/WEEK OR AS NEEDED 2 . EMPTY RECEPTACLES ONCE/WEEK OR AS NEEDED D. TENNIS COURTS : 1 . INSPECT NETS/STANDARDS ONCE/WEEK E . GENERAL INSPECTION AS NEEDED • II . SEASONAL/PERIODIC MAINTENANCE A. GRASS AREAS : 1 . FERTILIZING ONCE/YEAR 2 . SEEDING ONCE/YEAR 3 . WEED CONTROL ONCE/YEAR 4 . AERATION ONCE/YEAR B . BASEBALL/SOFTBALL INFIELDS : 1 . SCARIFY ONCE/YEAR 2 . AGLIME REPLACEMENT AS NEEDED C . FENCES/SIGNS : 1 . INSPECTION/REPAIR WEEKLY D . TENNIS COURT/BLACK TOP SURFACES 1 . RESURFACE/ LINING EVERY FIVE YEARS 2 . CRACK REPAIR ANNUALLY E . SHRUBS : 1 . TRIM ANNUALLY AS NEEDED 2 . WATER AS NEEDED F . BENCHES : 1 . INSPECTION/REPAIR WEEKLY • 2 . TRANSFER/STORAGE WEEKLY G. WATER FOUNTAIN : 1 . CLEAN WEEKLY 2 . DRAIN WEEKLY JOINT POWERS AGREEMENT PAGE 4 ' LAKESIDE PARK • III . BEACH AND FACILITIES A . INSTALLATION OF DOCK PRIOR TO BEACH OPENING, REMOVAL OF DOCK AFTER BEACH CLOSING AND THE STORAGE OF DOCK AND ITS COMPONENT PARTS . B . REPAIR AND MAINTENANCE OF GATES, FENCES, PICNIC TABLES, BENCHES, TENNIS COURTS, BALL DIAMONDS, BLEACHERS, LIFEGUARD TOWER, SWINGS, BICYCLE RACK, SIGNS, BOAT ORRS, BOAT, DOCK, BUOYS, LIFE LINES, AND LIFE RINGS . C . CHEMICAL TREATMENT OF SPRING LAKE FOR CONTROL OF SWIMMERS ITCH AND WEED CONTROL . D . REFILL SAND ON BEACH AS NEEDED AND RAKE SANDY BEACH TWICE EVERY MONTH . IV. BUILDING MAINTENANCE A . WASH DOWN THE BEACH HOUSE WEEKLY . B . CLEAN FLOORS WITH SCRUBBING WEEKLY . C . REPAIR ALL PLUMBING AND ELECTRICTY AS NECESSARY . • D . ORDER AND PURCHASE BUDGETED BUILDING MAINTENANCE SUPPLIES SUCH AS TOILET PAPER, DISINFECTANT AND SPONGES . V. MECHANICAL EQUIPMENT A. REPAIR AND MAINTENANCE OF TRACTOR, POWER MOWERS, HAND TOOLS, WHEELBARROW AND OTHER EQUIPMENT . 2 . OPERATION : THE RECREATION FACILITY SCHEDULING AND IMPLEMENTATION OF RECREATIONAL PROGRAMS OF LAKESIDE PARK BEACH AND PARK AREAS SHALL BE THE RESPONSIBILITY OF MOUNDS VIEW PARKS AND RECREATION DEPARTMENT . RESPONSIBILITIES INCLUDE THE STAFFING, PROGRAMMING, SCHEDULING OF RECREATIONA AREAS AND FACILITIES AND GENERAL IMPLEMENTATION OF RECREATION ACTIVITIES AS OUTLINED IN THE FOLLOWING : 1 . PERSONELL A. INTERVIEW, HIRE, TRAIN, AND EVALUATE LIFEGUARDS, SWIMMING INSTRUCTORS AND CONCESSION WORKERS . B . PAY ON A REGULAR WAGE SCHEDULE ALL HIRED PART-TIME LAKESIDE PARK • EMPLOYEES . C . PROVIDE THE SUPERVISION OF LAKESIDE PARK RECREATIONAL PART TIME EMPLOYEES . D . DEVELOP AND IMPLEMENT JOB DESCRIPTIONS FOR LAKESIDE PARK PART- TIME EMPLOYEES . SEE JOB DESCRIPTIONS . JOINT POWERS AGREEMENT PAGE 5 . LAKESIDE PARK • II . PROGRAMS A . DEVELOP AND IMPLEMENT A PROGRAM .OF OUTDOOR, RECREATIONAL, WATER- FRONT ACTIVITIES SUCH AS A BEACH PROGRAM AND SWIMMING LESSONS . B . PUBLICIZE THE ACTIVITIES IN LOCAL PAPERS, FLYERS, AND NEWSLETTERS . C . COLLECT FEES AND REGISTRATIONS OF SUCH ACTIVITIES . D . ENCOURAGE AND PROMOTE THE USE OF AVAILABLE AREAS AND FACILITIES OF LAKESIDE PARK . E . REGULATE AND SCHEDULE FACILITY USAGE . F. IMPLEMENT THE RULES AND REGULATIONS OF LAKESIDE PARK . III . ADMINISTRATIVE DUTIES A . PROVIDE THE INSURANCE NEEDS OF LAKESIDE PARK B . ORDER AND PURCHASE BUDGETED OPERATIONAL MATERIALS C . OBTAIN THE REQUIRED STATE PERMITS FOR WATERFRONT BEACH OPERATIONS SUCH AS D.N . R . , WATERSHED DISTRICT, AND OTHERS . • IV. PAY UTILITY BILLS . SUBDIVISION 5 . REAL PROPERTY AND PERSONAL PROPERTY . REAL PROPERTY ACQUIRED UNDER THIS AGREEMENT SHALL BE HELD BY THE RESPECTIVE CITY AS TENANTS IN COMMON . EACH CITY SHALL OWN A FIFTY PER CENT (50%) INTEREST IN ALL PROPERTY ACQUIRED HEREUNDER, BE IT REAL OR PERSONAL. SUBDIVISION 5 . BUDGET . (A) THE RESPECTIVE CITIES SHALL EACH YEAR, PRIOR TO AUGUST 1, PREPARE A BUDGET FOR THE ENSUING CALENDAR YEAR . 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IO H0d9 ' A1VSS909N 3I ±30an9 3H! 1Snrad 91YHS HOIHM • 9 3Odd >121dd 3OIS3)d7 iN3W3321Od S213MOd ±NIOP JOINT POWERS AGREEMENT LAKESIDE PARK PAGE 7 410 SUBDIVISION 10 . DISPOSITION OF PROPERTY UPON TERMINATION . (A) AS SOON AS PRACTICABLE AFTER TERMINATION OF THIS AGREEMENT, THE CITY COUNCILS SHALL DISPOSE OF ALL PROPERTY ACQUIRED UNDER THE AGREEMENT, INCLUDING SURPLUS FUNDS, IN ANY MANNER THEY SHALL THEN AGREE UPON, HAVING IN MIND THE REVERSION PROVISIONS OF THE DEED OF CONVEYANCE FROM PARK PLAYGROUND, INC . IF NO AGREEMENT AS TO DISPOSITION IS REACHED WITHIN THREE MONTHS AFTER TERMINATION OF THIS AGREEMENT, EACH CITY COUNCIL SHALL, WITH- IN THIRTY DAYS THEREAFTER, APPOINT SOME PERSON, WHO MAY BE A CITY OFFICIAL, AS ITS REPRESENTATIVE, AND THE TWO TOGETHER SHALL APPOINT A THIRD PERSON, WHO SHALL TOGETHER CONSTITUTE AND ADVISORY BOARD ON DISPOSITION OF THE LAKESIDE PARK ASSETS . THIS BOARD SHALL AS SOON AS POSSIBLE PREPARE AND RECOMMEND TO THE CITY COUNCILS A COMPLETE PLAN FOR THE DISPOSITION OF ALL PROPERTY ACQUIRED UNDER THIS AGREEMENT, AND SUCH PLAN SHALL PROVIDE FOR THE CONTINUATION OF THE USE OF THE PROPERTY AS A PUBLIC PARK, IF PRACTICABLE . UPON TERMINATION OF THIS AGREEMENT, EACH PARTY SHALL PROVIDE FOR THE PAYMENT OF OUTSTANDING INDEBTEDNESS INCURRED AS A RESULT OF THIS AGREEMENT, AND IN THE ABSENCE OF ANOTHER ARRANGEMENT MUTUALLY AGREED UPON, EACH PARTY SHALL ASSUME THE PAYMENT OF DEBTS AND LIABILITIES INCURRED BY THE COMMISSION IN THE SAME PROPORTION AS IT IS REQUIRED TO CONTRIBUTE UNDER PARAGRAPH 6 . • (B) IT SHALL BE FURTHER PROVIDED AND AGREED THAT IF EITHER CITY SHOULD FOR ANY REASON FAIL TO PROVIDE FUNDS FOR ITS CONTRIBUTION TO THE LAKESIDE FUND AS PROVIDED FOR HEREIN THAT THE OTHER CITY SHALL HAVE THE RIGHT TO REGARD THIS AGREEMENT AS BREACHED . IN THAT EVENT, SAID CITY, MAY AT ITS OPTION, CHOOSE TO MAINTAIN AND OPERATE SAID PARK ALONE . IF IT SO DECIDED, IT SHALL THEN SERVE NOTICE IN WRITING UPON THE CITY CLERK OF THE DEFAULTING CITY OF ITS INTENTION . IF THE DEFAULTING CITY DOES NOT WITHIN NINETY (90) DAYS AFTER RECEIPT OF SAID NOTICE MAKE PAYMENT OF ALL MONEYS, IT IS OBLIGED TO PAY TO THE LAKESIDE FUND AS PROVIDED BY THIS AGREMENT, ITS RIGHT, TITLE, AND INTEREST IN ALL RESPECTS AS TO THE PROPERTIES AND ASSETS OF THE LAKESIDE FUND SHALL BE TERMINATED . THE DEFAULTING CITY SHALL THEN BE OBLIGED TO ORDER THE EXECUTION OF A DEED OF CONVEYANCE OF ITS INTEREST TO THE REMAINING CITY . (C) IF NEITHER CITY PROVIDES FUNDS TO MAINTAIN AND OPERATE SAID LAKESIDE PARK THE REAL ESTATE WILL REVERT AS PER TERMS OF THE CONVEYANCE AND THE LAKESIDE PARK WOULD BE TERMINATED AS PROVIDED IN THIS AGREEMENT . SUBDIVISION 11 . JURISDICTION . IT IS HEREBY FURTHER PROVIDED THAT THE POLICE DEPARTMENT OF EITHER CITY SHALL BE AND IS HEREBY AUTHORIZED TO ENFORCE THE RULES AND REGULATIONS AS MADE AND PROVIDED BY THE CITIES, AND MAY ENFORCE THE ORDINANCES OF EITHER CITY AS TO THE MATTERS OR VIOLATIONS OCCURRING WITHIN THE SITE OF LAKESIDE PARK . • SUBDIVISION 12 . ENFORCEMENT . SPECIFIC PERFORMANCE OF THE PROVISIONS OF THIS AGREEMENT MAY BE ENFORCED AGAINST EITHER PARTY BY THE OTHER PARTY . , JOINT POWERS AGREEMENT LAKESIDE PARK PAGE 8 SUBDIVISION 13 . AMENDMENTS . THIS AGREEMENT MAY BE AMENDED IN ANY PARTICULARY BY FOLLOWING THE PROCEDURE USED FOR THE ADOPTION OF THE AGREE- MENT. BEFORE ANY AMENDMENT IS ADOPTED, THE CITY COUNCILS SHALL HOLD AT LEAST ONE JOINT PUBLIC HEARING THEREON AFTER 10 DAYS PUBLIC NOTICE OF THE TIME AND PLACE OF SUCH HEARING . SUBDIVISION 14 . ADOPTION . IN WITNESS WHEREOF THE CITY OF SPRING LAKE PARK HAS CAUSED THIS AGREEMENT TO BE SIGNED IN ITS CORPORATE NAME BY ITS MAYOR AND CLERK AND SEALED WITH THE CORPORATE SEAL OF THE CITY, AND THE CITY OF MOUNDS VIEW HAS CAUSED THIS AGREEMENT TO BE SIGNED IN ITS CORPORATE NAME BY ITS MAYOR AND CLERK AND SEALED WITH THE CORPORATE SEAL OF THE CITY . SUBDIVISION 15 . THE COMMISSION ESTABLISHED . THE COMMISSION HEREBY ESTABLISHED SHALL NOT BE CONSTRUED TO BE A "PARK BOARD" OF THIS CITY AND IS CREATED AND CHARGED ONLY WITH THE OPPORTUNITY OF ADVISING THE CITIES ON PROVISIONS OF THE AGREEMENT CONTAINED HEREIN . • SUBDIVISION 16 . LAKESIDE PARK STATEMENT OF PURPOSE . THE PURPOSE OF LAKESIDE PARK IS TO PROVIDE THE PUBLIC WITH THE OPPORTUNITY FOR THE PURSUIT OF LIFE-ENRICHING, RECREATIONAL ACTIVITIES THROUGH THE PARTICIPATION, USE AND ENJOYMENT OF A WATERFRONT RECREATIONAL RESOURCE, FOR THE OPPORTUNITY OF WATERFRONT ACTIVITIES, THE ENJOYMENT OF WATERFRONT BEAUTY AND THE BENEFIT OF WILD LIFE . MEMO TO: Mounds View Parks and Recr-atio ommissioners • FROM: Bruce K. Anderson, Dir-04 , il Parks, Recreation a �. - • - •,tr Iep.rtment DATE : February 25, 1981 RE: Code Revision As per the attached memos, staff, in conjunction with the Parks and Recreation Commission, has been directed to review Chapters 23 and 24 of the City Municipal Code. I have attached copies of the chapters in question for your review and comment. Staff' s reaction to the Chapters is as follows : CHAPTER 23 PARK AND RECREATION FUND 23.01 - Establishment - no change. • 23.02 - Purpose - staff would recommend that the 23.02 should read as follows: "There shall be deposited in said fund all cash payments received by the City pursuant to the provisions of Chapter 42. 13 of this Code." Staff recommends deletion of the statement regarding "Federal , State or City Laws . . . " . We currently establish separate funds or accounts for each individual park project, i .e. Silver View Park, Edgewood Junior High School , etc. By establishing separate funds for each project, we are able to keep a more accurate breakdown as to the status of each account. 23.03 - Use of Fund Subdivision 1 - Chapter 42. 13 Payments - no change Subdivision 2 - Other receipts Staff is not aware of what type of "other receipts" might be credited towards this fund but I question the use of "other receipts" for the purchase of • expendable commodities such as operation and maintenance expenses. Staff' s position is that all monies credited towards the Parks and Playground Fund should Code Revision Page 2 • be used for capitol expenditures and/or park improvements rather than daily operation and maintenance costs . 23.04 - Transfer of Fund - no change. CHAPTER 24 RECREATION ACTIVITY FUND 24.01 - Establishment - no change. 24.02 - Purpose - Although it may be a mute point, my current position is referred to as the Director of Parks, Recreation and Forestry, staff has no feeling as to this title and only shares it as a point of information for possible future clarification when we review Chapter 51. • Staff' s second reaction is that the City Council has directed staff to prepare a joint powers agreement for the future operation and maintenance of Lakeside Park. It appears that we will be coordinating all swimming lesson instruction, including fee collection. Does the Parks and Recreation Commission desire that to be treated as a separate fund or as a part of the Recreation Activity Fund? 24.03 - Use of Fund - Although staff does not currently support the position. I would be remiss to not discuss the possibility of the Program Supervisor' s salary being partially or fully paid from this fund. This position is currently paid for out of the general fund but there has been staff discussion on the possibility of transferring some funds from the recreation activity to the general fund or vise-versa. 24.04 - Disbursements - no change 24.05 - Accounting - no change i24.06 - Transfer of Funds - No change except if the Commission would like to make modifications as discussed in 24.03. TO: Mayor & Council 4111 FROM: Finance Director-Treasurer DATE: February 25, 1981 RE: Review of Code, Chapters 23, 24, 25 I have reviewed Chapter 23, Park and Playground Fund and Chapter 24, Recreation Activity Fund and offer the following for your consideration : Chapter 23 Park & Playground Fund No change offered Chapter 24 Recreation Activity Fund 24.04 Disbursements Change title to Expenses. Change "All disbursements from the Fund . . . . " to "All expenses of the Fund . . . . " 24.05 change "receipt" to "revenues" and "expenditures" to "expenses" . These are all the comments I have to offer. The Park Board will be discussing these chapters and the Parks & Recreation Director will advise illyou of their comments. Chapter 25 Storm Drainage Management Fund I have no comments from a financial standpoint. The Building and Zoning Official will provide you with comments from his perspective. 23 . 01 t CHAPTER 23 PARK AND PLAYGROUND FUND 23. 01 ESTABLISHMENT There is hereby established and created a fund designated as the "Park and Playground Fund" , hereinafter referred to as the "Fund" . 23. 02 PURPOSE There shall be deposited in said fund all cash payments received by the City pursuant to the provisions of Chapter 42.. 13 of this code, as well as from any source as provided by Federal, State or City laws , ordinances or regulations. (278) 23. 03 USE OF FUND Subdivision 1. Chapter 42.13 Payments. Such payments shall only be used by the City for the acquisition of land for parks , playgrounds, public open space or storm water holding areas or ponds , development of existing parks and playground sites , public open space and storm water holding areas or ponds , and debt retirement in connection with land previously acquired for such public purposes . (278) Subdivision 2 . Other Receipts. Other receipts deposited in the fund, including interest earned, may be use for the purposes set forth in Chapter 23.03 Subdivision 1 and for the purchase of park and playground equipment, supplies and the payment of compensation and other park and playground operating expenses . 23. 04 TRANSFER OF FUNDS Chapter 42. 13 deposits may not be transferred out of the fund, except for the purposes enumerated in 23.03 Subdivision 1. Other receipts may be transferred by the Council into the general fund for • the purposes enumerated in Chapter 23. 03. (208) (278) . 24 . 01 CHAPTER 24 RECREATION ACTIVITY FUND 24. 01 ESTABLISHMENT There is hereby established and created a fund designated as the "Recreation Activity Fund" , hereinafter referred to as the "Fund" . 24. 02 PURPOSE There shall be deposited in said Fund all fees charged by the City for recreation activities authorized by the City , and supervised by the Director of Parks and Recreation, or such other designee as authorized by the Council. All fees collected pursuant to the provisions of Chapter 50. 01 (Lakeside Park Agreement) , are hereby excluded from the provisions of this Chapter. 24 . 03 USE OF FUND Such funds shall be used for the direct operating expenses of City authorized recreation activities . These expenses shall include , but shall not be limited to , compensation of instructors , rents , or the purchase of equipment or supplies for recreational activities . 24. 04 DISBURSEMENTS All disbursements from the Fund shall be approved by the Council. The Director of Parks and Recreation may recommend expenditures for approval. 24. 05 ACCOUNTING The Director of Parks and Recreation shall be responsible for and shall prepare an annual accounting of said fund. This shall include all receipts , expenditures , and balances at the end of each calendar year. All funds received shall be deposited with the City Treasurer as provided for in Chapter 5. 01. 24. 06 TRANSFER OF FUNDS The Council may transfer funds into the Recreation Activity Fund from any source , but there shall be no transfer of funds from the Recreation Activity Fund except for the purposes enumerated in Chapter 24. 03 . ( 213 ) MEMO TO: Department Heads FROM: Don Pauley, Clerk-Administrator v - DATE: January 2 , 1981 SUBJECT: MUNICIPAL CODE REVIEW ASSIGNMENTS The following is a listing of the Chapters of the Municipal Code and the Department Head (s) and/or Commission (s) responsible for their review and submission of recommendations to the City Council . Chapter (s) Don Brager 20, 21, 22 , 23 , 24 , 25 Larry Decheine 7 , 44 , 45, 70, 71, 80 , 81 Bruce Anderson 23 , 24 , 34 , 35 , 42 , 50 , 51, 92 Steve Rose 25, 26, 32 , 39 , 40 , 41, 42, 43 , 58 , 59 , 60 , 61, 62, 63 , 93 Ernie Grabowski 22, 30 , 64 , 80 , 81, 90 , 91, 200 , 201, 202 , 300 • Planning Commission 32 , 39 , 40 , 41, 42 , 43 Park Commission 23, 24 , 34 , 42 , 50 , 51 Civil Service Commission 30 Human Rights Commission 31 Festivities Commission 35 Industrial Development Commission 33 Those code chapters listed in my December 19th memo to the City Council will be discussed on the date indicated and you should have your recommendations ready by that date. The chapters not listed and assigned to you and/or your Commission (s) should be reviewed during the year with recommendations being submitted during the months of November and December. In every case I will be personally reviewing the Code and will want to discuss your recommendations prior to your meeting with the City Council . Once the Council has approved the calendar I will be providing you with a comprehensive listing of dates and assignments. Until then, I would suggest you begin your preparations for undertaking this extensive project in 1981. SDFP/jw 1980 WINTER PROGRAMS PARTICIPATION REPORT • Skating Lessons : Hillview - 12 (filled) 7 Woodcrest - 8 4 Greenfield - 13 (filled) 6 Oakwood - 10 0 Lambert - 0 0 Cross Country Ski Lessons : 7 Basketball Free Throw: 50-100 Merry Christmas Party: 60 (filled) Storyhour: 12 • Kid-Napers: #2 - 11 #3 - 25 Fuji Ya/Guthrie Gadabout Excursion: 25 (filled) Open Gym: 40-60 (weekly) Open Gymnastics: 15 (weekly) 11 Men' s 3-Man Basketball : X teams (filled) Co-Rec Volleyball: 50 (filled) Racquetball Lessons : 6 9 12 (filled) Gymnastics: Beg. I - 17 (filled) 8 Beg. II - 17 (filled) 17 (filled) Adv. Beg. I - (7 11. • Adv. Beg. II - 8 Beg. II - 10 1980 winter programs Page 2 participation report Lindy' s Gymnastics : 19 • Tap, Ballet & Tumbling: 10 13 7 Tap & Ballet Lessons: 30 (filled) Exercise & Dance for Women: 9 Bridge Brigade: 12 (weekly) Sunrise Seniors : 102 members Swimming: Pre-Beg. - 9 14 (filled) Beg. - 7 8 Adv. Beg. - 9 6 Intermediate - 7 Swimmers - 6 Women' s Water Exercise - 9 • Lap Swimming - 3-5 (weekly) Adult Open Swim - 3-5 (weekly) Open Swims - 30-60 (weekly) Pool Rentals - Jan. 9 Jan. 30 Feb. 1 Edgewood Jr. High Dance: 200 + Ping Pong Tournament - 24 Foosball Tournament - 24 CANCELLED PROGRAMS 1. Kid-naper #I - Snowtubing - because of lack of snow 2. XC Ski Trips - lack of Snow 3. Downhill Ski Trips - lack of interest 4 . Girls After-School Basketball - lack of interest • 5. Evening Bridge - lack of interest 6. Adult Swimming Lessons - lack of interest STATISTICS 1980 SWIMMING INSTRUCTION Number of swimming instructors during one year program: Total : 18 people 10 Watersafety Instructors 8 Advanced Lifeguards Of 18 total , 10 girls , and 8 guys . Number of swimming participants in a given year: Spring 1980 : 159 Summer 1980 : 347 Fall 1980: 137 Winter 1981: 102 Total : 745 Number of different classes given per year: *10 week classes , 45 minute lessons Red Cross qualifications $12 . 00/class Instructor/Student ratio of 1 to 8 Over 8 students - we add an aide but try not to exceed 12 students/ class . 1 . Pre-Beginner 2 . Beginner 3 . Advanced Beginner 4 . Intermediate 5 . Swimmers 6 . Adult Beginner 7 . Parent/Tot 8 . Basic Water Safety 9 . Women' s Water Exercise • C if 1 �• GATEWAY TO THE NORT: 114 RAMSEY COUNTY, MINNESOTA GATEWAY TO THE NORTH 2401 HIGHWAY 10 MOUNDS VIEW,MINN. 55112 MEMO TO: Mous. v e e •arks and Recreation Commissioners FROM: Sta ' fl DATE: Februar 25 , 1981 SUBJECT: SILVER VIEW PARK UPDATE Silver View Park has finally been purchased in its entirety when we delivered a check for $136 , 500 to Kraus/Anderson on February 15 , 1981 . With the passing of this check we culminated two years of effort by staff, Commission and Council to acquire the existing 51. 6 acres of park land. Now that the acquisition is completed we have immersed ourselves in the process of site development. Staff has met twice with Gary Tushie to review the programming expectations for Silver View and will be meeting on Thursday, February 26 , 1981 to review some preliminary design concepts . We will be completing some blob studies for the Commission to review in mid-March which may necessitate a special meeting. I have also enclosed a staff report from Finance Director Brager which clearly defines and outlines the status of the Silver View Park fund. As can be noted through wise investments of funds, Finance Director Brager has received approximately $9 , 400 in interest. In addition to the $10, 000 excess budgeted in revenue sharing for the City' s share, we should be able to bring this project under budget for Phase One. Should you have any questions relating to the budgetary status of the Silver View Park account or the preliminary design steps, feel free to give staff a call at 784-3055 , Ext. 41. BKA/jw S TO: Councilmember Forslund FROM: Don Brager, Finance Director-Treasurer • DATE: February 23, 1981 RE: Silver View Park Fund In response to your request of February 23, 1981 for an itemized accounting of Fund 468 - Silver View Park , I have attached Statements of Revenues and Expenses for the years ended December 31, 1979 and December 31 , 1980 and Balance Sheets for the years ended December 31 , 1979 and December 31 , 1980. The fund was established in 1979 with the receipt of State of Minnesota grant funds totaling $60 ,475.00 for acquisition and development of Silver View Park. Our auditors recorded the federal share due the City as a revenue of $60 ,475.00 in 1979. Since we did not receive the money as of December 31 , 1979 the federal share of the grant, $60 ,475.00 , was recorded on the Balance Sheet for the year ended December 31 , 1979 as an Account Receivable. Interest earned in 1979 amounted to $1,894.02. During 1980 interest earned amounted to $7 ,503.65. Total interest earned during 1979 and 1980 was $9 ,397.67. The federal share of the grant was not received during 1980 and remains as an Account Receivable on the Balance Sheet for the year ended December 31 , 1980. At the September 8, 1980 Regular Council Meeting a transfer from General Fund contingency of $2,550.00 to the Silver View Park Fund was authorized to help pay the cost of engineering studies . Total 1980 Revenues are thus $10 ,869.61. Expenses during 1980 were $490.00 for legal expenses and $1 ,311. 56 for an engineering feasibility study. Total 1980 expenses for the year ended December 31, 1980 were $1 ,801.56 (see attached Statement of Revenues and Expenses for the Year Ended December 31 , 1980) . Additionally you inquired as to which accounts were charged when check Number • 17165 payable to M & E Realty in the amount of $136,500.00 was recently issued. This check was issued pursuant to Council directive given at the February 9 , 1981 Regular Meeting. The local share of $34,125.00 was charged to Revenue Sharing Fund Account 200-120-4701 due to the fact that the local share for acquisition and development had been budgeted in 1978 and 1979 respectively. The balance of the check , $102,375.00 was charged to Silver View Park Fund Account 468-120-4701 , causing a temporary deficit in the fund until the federal share for acquisition and development is received. At the time the check was issued sufficient funds were on hand in our checking account to cover the check. Should you have any questions do not hesitate to call me at 784-3055 extension 39. Attachments : cc: Mayor & Council • FUND 468 - SILVER VIEW PARK STATEMENT OF REVENUES & EXPENSES YEAR ENDED DECEMBER 31, 1980 • Date 1980 Revenues 12/31 Interest Received 6,659.94 12/31 Adjustment for 12-31-79 Accrued Interest Receivable ( 407.98) 12/31 Adjustment for Accrued Interest Receivable 12/31/80 1 ,251.69 09/08 Transfer from General Fund (Council action 9/8/80 2,550.00 Total Revenues 10 ,869.61 Expenses 06/10 Richard Meyers 26.25 11/12 Short, Elliott 1 ,311.56 12/09 Richard Meyers 332.50 111 12/31 Adjustment for 1980 Bill of Richard Meyers unpaid as of 12/31/80 131.25 Total Expenses 1,801.56 FUND 468 - SILVER VIEW PARK BALANCE SHEET YEAR ENDED DECEMBER 31, 1980 Cash 3,094.85 Investments 66 ,405.82 Accounts Receivable 60,475.00 Accrued Interest Receivable 1,251.69 TOTAL ASSETS 131,227. 36 Accounts Payable 131.25 • FUND BALANCE 131,096. 11 131 ,227. 36 FUND 468 - SILVER VIEW PARK STATEMENT OF REVENUES & EXPENSES YEAR ENDED DECEMBER 31 , 1979 Date 1979 Revenues 09/17 State of Minnesota 34 ,200.00 11/05 State of Minnesota 26,275.00 12/31 Auditor' s Adjustment for Federal Share Due Us 60,475.00 12/31 Interest Received 1,486.04 12/31 Adjustment for Accrued Interest Receivable 12/31/79 407.98 Total Revenues 122,844.02 Expenses 0.00 • FUND 468 - SILVER VIEW PARK BALANCE SHEET YEAR ENDED DECEMBER 31, 1979 Cash 1 ,206. 31 Investments 60,754.73 Accounts Receivable 60,475.00 Accrued Interest Receivable 407.98 TOTAL ASSETS 122 ,844.02 FUND BALANCE 122,844.02 TO: MOUNDS VIEW PARK AND RECREATION COMMISSIONERS . FROM: STAFF DATE: FEBRUARY 25 , 1981 RE: SPECIAL MEETING WITH CITY COUNCIL AND PLANNING COMMISSION As staff briefly mentioned in the two cover letters for the Commissioners ' packets , the Planning Commission and City Council have requested a special meeting with you to review the City-Wide Park System Master Plan. Staff made a presentation before the Planning Commission as per the Park and Recreation Commission directions on Wednesday, February 4 , 1981. A copy of the Planning Commission minutes is enclosed for your review. As can be noted there were four specific comments and/or concerns raised by the Planning Commission. Staff responded to each of the questions to the best of his ability and the meeting drew to a close with no action taken by the Planning Commission. The Planning Commission then met at an agenda session on February 18 , 1981 at which time they directed staff to set up a joint meeting with the Parks and Recreation Commission. The specific issues that the Planning Commission would like to discuss are : 410 1. What should be included in the City-Wide Comprehen- sive Plan regarding future park improvement? 2 . Should the Park Plan be included as part of the City- Wide Comprehensive Plan? 3. How and to what degree should we include the proposed implementation chapter (Chapter 4 - Guide to Action) of the plan in the City-Wide Comprehensive Plan? 4 . Does the fact that the Park Referendum failed have any bearing on the plan itself? 5. Does the plan accurately and fairly represent and/or reflect the public ' s and/or Mounds View residents ' positions . Staff will be reviewing and updating the Commission on any further questions being raised as they surface . Staff would recommend that each Commissioner bring along a copy of their Comprehensive Plan for easy referral and reference. 41 BAA/dc Y 1 MOUNDS VIEW PLANNING COMMISSION Regular Meeting Page 2 February 4, 1981 • Parks, Recreation, and Forestry Director Anderson 5. City Wide Park System discussed with the Commission the completed Master Plan Presentation Park System Master Plan. He briefly reviewed how by Parks, Recreation, the planning process had evolved. The review of and Forestry Director. the nine city parks included: site inventory, site analysis, planning criteria, concept planning ("blob" study) , and neighborhood meetings. 2401/ The master plan submitted by Saunders, Thalden, and Associates included proposals of additional `04)/ vegetation (trees) and multiple-use hockey rinks 4)6) 4 ;) for year round use. Director Anderson stated he would like to see this Master Plan attached or included with the Mounds View Comprehensive Plan. Comments from the Commissioners: Miller-She would like to see the cost of the plan scaled down. Warren-She asked if this Master Plan was included, in detail, with the Comprehensive Plan, would the city be locked into it? (Anderson replied that this park Master Plan, as with the other material in the Comprehensive . Plan, were to be utilized as "guidelines" rather 411than specific commitments.) Loeding-Since the referendum was not passed by the voters, he didn' t think it should be included in the Comprehensive Plan. Glazer-He asked Director Anderson to clarify that Mounds View is approximately 10 acres short of federal standards for park land, approximately 26 acres of the designated park land is actually school playgrounds, and that Arden Park, Green- field, and Silverview parks include approximately 50% of the open space park lands in Mounds View. Chairperson Mountin directed staff to provide at the next agenda meeting some direction of the acceptability of inclusion of the park plan with the Met Council. Mrs. Bonin stated that when the road was installed near 6. Minor Subdivision their property at Pleasantview Drive, she and her family decided they wanted more privacy and they moved (1 lot into 2) out to East Bethel where theyhave 8380aPleasant View Drive presided the last Case 72-81 year. They are now requesting a subdivision of their lot located at 8380 Pleasant View Drive to create two lots (one being 80. 55' wide, the other being 95.62' wide) . • MEMO TO: Mr. Donald F. Pauley, City Admin;istrit r FROM: Bruce K. Anderson, Director , ,Parks , Recreation and Forestry� .1 DATE: February 19, 1981 RE: Monthly Report, January, 1981 After reviewing our departments work schedule for the month of January, 1981, we would like to report the following department highlights for your edification : Recreation Winter skating is the major activity during the month of January as we supervise five rink locations on a 31 hours/week schedule. In addition to supervising the warming houses we provided skating lessons at three sites with 38 children par- ticipating. The Mounds View skating program has always been deficient in relation- ship to surrounding communities due to three major factors : 1. Ice quality is not as high due to a greatly understaffed Public Works Department. 2. The warming houses are in extremely poor physical condition due to age and general abuse. 3. The pay for our warming house attendants is generally 10 - 20% below surrounding communities and does not even meet minimum wage. When I asked Program Supervisor Kvalheim what she felt was the greatest problem in relationship to the skating program she responded: "The greatest problem I foresee in the skating program is the lack of a good, sound, leisure family skating atmosphere. The attitudes and behaviors of skating participants , especially the young teen- agers, seems to be one of disrespect and rudeness . a very difficult problem to control both in terms of punishment and control . Rink attendants either have the choice of grinning to bear it or try to control the abusive behavior of troublemakers. This action is so difficult because , as is well known, rink attendants cannot physical- ly manhandle persons , and to file a conduct report is a rather non- threatening gesture in the eyes of the troublemaker. " Although staff is outlining some of the negative aspects of the skating program, it must be remembered that there were over 12,000 skaters during our abbreviated nine week season. In addition to the skating program, a full slate of recreation activities were scheduled during January including 17 swimmingclasses, and 53general programs . recreation Parks and Recreation monthly report Page 2 ‘) . A brief highlight of two of these programs is as follows: Snoball Tournament • The first snoball tournament was held the weekend of January 31 and February 1 . Five men's teams and four co-rec teams participated. The events ran smoothly even without the intended snow. Mrs. Jaycees sold concessions at City Hall . The Championship games were held Sunday. The tournament is easily run with no need for maintenance of fields . The participants seemed to enjoy the challenge and to pioneer the cold and snow (on Sunday) . Snow definitely is an enhancing factor and hopefully in years to come this activity will include lots of nice, soft, fluffy snow. The low entry fee of $35.00/team covered all costs of the tournament. Gadabouts The monthly January Gadabout trip was to the General Mills Betty Crocker Kitchens, Byerly's store and gift shops and 50th and France mall . The trip included Shoreview registrations and the total number of participants was 45, the maximum. Since Mounds View and Shoreview Cities have combined Gadabout trips , the program has grown in interest. With over five years of nurturing, the trips now fill to capacity, with few or no trip cancellations, which in turn keeps the prices lower due to greater group discounts . S Park Development There were three major issues that took place in our park development program: 1 . Finalization and approval by the Parks and Recreation Commission of the City Wide Parks and Open Space Plan. 2. Silver View Park land acquisition was finalized. 3. The City Council approved the hiring of Saunders/Thalden and Associates for the ititial site planning of Silver View Perk. Fo.r��aj.•�,u Our Forestry program suffered a major loss in January with the passing of Mr. Jack Shields as our Forester on December 31, 1981. Staff prepared a memo for the Council 's review regarding the future status of this position and we are presently awaiting their reply. • . Parks and Recreation monthly report Page 3 Clerical The clerical aspect of our department is always busy with January being no exception. In addition to Sandy's regular typing of memos, league schedules , Commission packets , and bulk mailings , we completed six program flyers , rough copy for the February newsletter, and program registrations . Sandy has been a major asset as she brings to the department a variety of artistic skills from basic sketches , to art layout. Summary: The month of January could be summarized as an active "doing" month . Because of the busy program schedule, the majority of our staff time was spent accomplishing or actually completing tasks rather than planning them. • jeo. - 4, :i. \ , C ('4( Of VO U 10 Clg Vi @\4/ RAMSEY COUNTY, MINNESOTA GATEWAY TO THE NORTH 2401 HIGHWAY 10 MOUNDS VIEW,MINN. 55112 DEPARTMENT OF PARKS, 784-3055 RECREATION AND FORESTRY City of Mounds View 2401 Highway 10 Mounds View, Minnesota 55112 Request for Proposal Phase One Development of Silver View Park The City of Mounds View is soliciting formal proposals for design services for the development of Silver View Park. The proposal for design services should be submitted in a three phase proposal including: • a. Design and development of an overall Park Concept Plan for Silver View Park. b. Preparation of construction documents and specification required to receive formal bid proposals for Phase One construction of Silver View Park. c. Construction management or supervision of Phase One development. A detailed breakdown of each of the aforementioned areas is as follows: A. Design and development of overall Park Concept Plan for Silver View Park. 1. Review City Wide Park System Master Plan to determine recreational needs for Silver View Park as they relate to the City Wide spectrum. 2. Review Parks and Open Space survey results and establish determina- tion of needs for Silver View Park. 3. Develop an existing site inventory or analysis of Silver View Park to include existing topography, soils, vegetation, slope analysis, hydrology analysis , and visual analysis. 4. Develop an initial concept or "blob" analysis plan to be reviewed • before staff and the Parks and Recreation Commission at a public meeting. 5. Assist staff with the coordination of two public hearings on the initial concept plan. Bid Proposal -2- Silver View Park • 6. Develop a final master park plan and make final presentation to Park Commission and City Council including cost estimates, project feasibility and outline of proposed implementation in a three phase process. This will include full color, formal presentation boards, and thirty 82" x 11" reproducible copies. B. Preparation of construction documents and specifications required to receive formal bid proposals for Phase One Construction of Silver View Park. 1. Prepare the required specifications for the development of Phase One to include: a. Develop and prepare ten sets of construction documents for Phase One Construction to include development of the following facilities : 1. Two baseball/softball fields 2. Underground irrigation system 3. Approximately 90 car parking lot 4. Park access road 5. Initial site grading 6. Turf establishment 2. Oversee bid opening and assist staff with review of bid proposal • including review of required bid bonds and/or insurance documents. 3. Attend City Council meeting to present staff report on bid proposal recommendations. C. Construction management and/or supervision of Phase One Development. 1. Assist staff with the overall review of site construction manage- ment to ensure that bid proposals are being followed. This will include; preparing any bid modifications and/or deviations, signing off on final project and actual on-site inspections on a weekly basis. TO BE PROVIDED BY THE CITY OF MOUNDS VIEW The City of Mounds View shall provide: 1. All background information they may have available related to this project and necessary instructions and input regarding the program requirements. 2. Existing site plans and building lines , topographical surveys and utility maps of each of the sites. The selected planning firm shall be able to rely on the accuracy of these documents. 3. A designated representative from whom the selected planning firm will receive instructions and authorization. 411 TIME CONSTRAINTS 1. All Bid Proposals must be submitted to: City of Mounds View 2401 Highway 10 Mounds View, MN 55112 Attn: Parks, Recreation and Forestry Department. Bid Proposal -3- Silver View Park • TIME CONSTRAINTS (continued) Proposals must be submitted no later than Wednesday, January 7, 1981. ADDITIONAL INFORMATION 1. Proposal costs should include all time, labor and materials necessary to complete the project as outlined. 2. Phase C can be bid on a hourly rate rather than total cost should you so desire. 3. Please include fees for additional services on an hourly basis for the following personnel : a. Corporate principals b. Associates c. Architects, landscape architects and planners d. Draftsmen 4. The City of Mounds View will draft a formal Consulting Services Agreement with the selected planning firm. 4411" 5. The Contact for the City will be Mr. Bruce Anderson, Parks, Recreation and Forestry Director. Should you have any questions concerning this R.F.P. please direct them to: Mr. Bruce K. Anderson, Director Parks, Recreation and Forestry Department City of Mounds View 2401 Highway 10 Mounds View, Minnesota 55112 1-612-784-3055 C th V1w 1100 ,4 • RAMSEY COUNTY,MINNESOTA GATEWAY TO THE NORTH 2401 HIGHWAY 10 MOUNDS VIEW,MINN. 55112 DEPARTMENT OF PARKS, 784-3055 RECREATION AND FORESTRY December 19, 1980 Dear Planning Consultant: Enclosed is a Request for Proposal for design services for the development of Silver View Park. The Park is 50.98 acres in size and is located at the intersection of Highway 10 and County Road I in Mounds View, Minnesota. The project is slated for construction in the summer of 1981 with design services completed by mid-March and bids set by early June. I have included a copy of the existing park boundaries for your review as well as the R.F.P. specification. The R.F.P. is intentionally vague to allow for your firm to personalize the project as you might see fit. In addition the City recently completed a City Wide Park System Master Plan and copies are available upon request for your review prior to sub- mission of your proposal . The time line for review of the proposals is as follows: a. The Park and Recreation Commission is responsible for making the final recommendation to the Mounds View City Council who will make the final decision. b. The Parks and Recreation Commission will review the proposals at a special meeting on Thursday, January 8, 1981 and narrow the firms down to two or three for a formal interview on Thursday, January 15, 1981. c. A recommendation will be forwarded to the City Council for radification on January 26, 1981. Should you have any questions or need additional clarification or materials, feel free to give me a call at 784-3055. Sincerely, 01111 Bruce K. Anderson, Director Parks, Recreation and Forestry Department BKA/sw Enclosure