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Home My WebLink About09-22-83 Agenda & Packet t 4. „, .'-,,% ff: •f I W 0 r„,. kA ,,i of Vound, Vw si . RAMSEY COUNTY,MINNESOTA GATEWAY TO THE NORTH 2401 HIGHWAY 10 MOUNDS VIEW,MINN. 55112 DI I'AIi I MI.N T DI I`AIIKG 7843055 RECREATION AND FORESTRY September 21 , 1983 Dear Parks and Recreation Commissioners : Enclosed is your packet of information for the regularly scheduled Park and Recreation Commission meeting on September 22 , 1983. The meeting will be held in the City Hall Council Chambers at 6: 30 p.m. It should be relatively brief as there are not a great deal of items on the agenda . The major item that staff feels needs to be discussed is the neighborhood park planning project guidelines as we have recently • received a donation from Honeywell and the City Council is proposing to fund this account. Should you have any questions regarding any of the enclosed items or desire to add additional items, feel free to contact staff directly at 784-3055, ext. #41 . Should your schedule not permit you to attend , please contact Sharie directly at our office at 784-3055, ext. #22. Sincerely, it . Bruce K. • n• -rs n Director Parks, Recreati a and Forestry BKA/sll CITY OF MOUNDS VIEW PARK AND RECREATION COMMISSION Thursday, September 22, 1983 AGENDA 6: 30 p.m. Mounds View City Hall Council Chambers I . CALL TO ORDER II . APPROVAL OF THE SEPTEMBER 1 , 1983 PARK COMMISSION MEETING MINUTES III . CHAIRMAN 'S REPORT 4111 IV. COUNCILMEMBER' S REPORT V. 1984 BUDGET UPDATE VI . LEAF COMPOSTING UPDATE VII . ESTABLISHMENT OF GUIDELINES FOR NEIGHBORHOOD PARK PLANNING FUND VIII . RECOGNITION PLACQUE FOR LAKESIDE PARK COMMISSION. IX. STAFF REPORT X. ADJOURNMENT MINUTES OF THE PROCEEDINGS OF THE PARKS AND RECREATION COMMISSION CITY OF MOUNDS VIEW COUNTY OF RAMSEY 1111 STATE OF MINNESOTA September 1 , 1983 Mounds View City Hall Council Chambers 6 : 30 p.m. TO ORDER The meeting was called to order at 6: 30 p.m. by Chairperson Wayne Burmeister with a tour of the new park development within the City' s system. The City park tour lasted approximately 1-1/2 hours and included Mounds View City Councilmembers Doty, Blanchard and Mayor McCarty as well as the Park Commission. Parks involved in the tour included Silver View, Sunny Square in New Brighton, Lambert, Hillview and Groveland Parks. Following the annual park tour , Chairperson Burmeister called the formal Park and Recreation Commission meeting to order at 8: 05p.m. ROLL CALL Commissioners present: Chairperson Burmeister, Commissioners Silvis, Weflen, Letendre, Wermager, and Bowman. 4111 Commissioners absent : Commissioner Long Councilmembers present: Councilmember Doty Staff present : Park and Recreation Director Anderson, Aquatics Director Maureen Thielen APPROVAL OF THE A motion was made by Commissioner Silvis, MINUTES seconded by Commissioner Weflen to approve the June 23 , 1983 Park and Recreation Commission minutes as mailed. The motion passed unanimously. 6 ayes, 0 nayes CHAIRPERSON' S Chairperson Burmeister had no formal report at REPORT this time . COUNCILMEMBER' S Councilmember Doty outlined the 1984 capital REPORT improvement prioritization process that had occurred during the past month. There were four park projects in the top ten budget priorities including the establishment of a park project fund , mower tractor, development of Random tot lot and hockey rink fencing. A great deal of discussion followed Councilmember Doty' s report with Commissioner 411CIALL Silvis indicating that he would like to see the City Council adopt a special levy for park maintenance to insure that the parks are developed and maintained in future years. Commissioner Wermager urged the City Park and Recreation Commission Minutes September 1 , 1983 Page two ILMEMBER' S 1111 COUNC REPORT (CONT' D) Council to establish more money for park priorities , especially for new equipment and tot lots in the local neighborhood parks. Commissioner Silvis indicated to his fellow commissioners that possibly some type of lobbying or discussion at the City Council meetings might be necessary to let the Council know how important park priorities are within the City. Park and Recreation Director Anderson indicated that the City Council had been very supportive of park projects and felt that the Park Commission should be appreciative of the dollars that had been prioritized , given the extremely tight fiscal condition the City is in. AQUATIC COORDINATOR Staff introduced Maureen Thielen as the new POSITION Aquatics Director hired formally by the City Council on August 22 , 1983 . Ms. Thielen provided a brief update on her past background and experiences as well as indicating some key projects that she will be involved in during the 4111 coming months . Staff further stated that Lakeside Beach was formally closed on August 28 after a successful summmer with only one minor accident. In addition , it was stated that Playground , Inc . had been formally dissolved with a quit claim deed; with the Cities of Spring Lake Park and Mounds View joint owners of the Lakeside Park property . The fall swimming program was also highlighted by staff with copies of the schedule distributed to each of the Commissioners. SILVER VIEW PARK Staff outlined the process for the 1983 PRAD GRANT Grant and highlighted the construction that included tree planting, trail development and rest areas. In addition, staff stated that an application had been submitted for a 1984 L.A.W.C .O.N. grant which included construction of four lit tennis courts , paving of the parking lot and construction of bollard and chains around the existing parking lot. • Park and Recreation Commission Minutes September 1 , 1983 • Page three 983-84 BUDGET Staff briefly outlined the capital improvement PDATE projects as it was already discussed under 410 Councilmember Doty' s report stating that there were four projects that had received rankings in the top ten by the Mounds View City Council . In addition, staff had included budget print outs for the first eight months of the year and responded to any questions or concerns that the Park Commission had regarding current budget expenditures or projected deficits. LEAF COMPOSTING Staff updated the Park Commission on the Leaf Composting Program outlining the new site change to be located at Ardan Park rather than Mounds View City Hall. In addition, staff discussed the issue of local rubbish haulers becoming involved in the leaf composting program and felt that at this time we should run a high quality program and get into larger quantities of leaves in the future. The Park Commission reviewed the leaf composting program and requested that the individuals in charge of the Ramsey County Leaf Composting Program attend the September Park Commission meeting to futher update the Commission. Commissioner Wermager asked staff what had happened with the park dedication plans for Silver View Park at this time and staff indicated that the project had fallen by the wayside when the Festival in the Park parade was not able to utilize the Silver View Park facilities. Staff stated that there was going to be a grand opening of the leaf composting program on Saturday, October 29 at which time the two programs could possibly be tied together. Commissioners Bowman and Wermager volunteered to work with staff in the development of a ribbon cutting ceremony for Silver View Park on October 29 in conjunction with the leaf composting program. NEIGHBORHOOD PARK Staff forwarded copies of the Groveland Park PLANNING COUNCILS Newsletter and gave a brief update as to how the UPDATE Groveland Park Foundation had been progressing in the past month. The major highlight for the Groveland Park Foundation had been the construction of five new benches and planting areas as well as the annual neighborhood picnic on Saturday, September 10. In addition , staff updated the meeting that had been conducted with the Ardan Park area and stated that we were attempting to develop some type of project with • the Ardan Park residents also. Park and Recreation Commission Minutes September 1 , 1983 Page four LAMBERT PARK TOT Staff reviewed the two proposals for possible • LOT DESIGN park contruction efforts at Lambert Park and a motion was made by Commissioner Bowman and seconded by Commissioner Weflen to install a landscape structure unit similar to Item #29CA within the budget limitations as outlined by staff . The motion passed unanimously. 6 ayes, 0 nayes Commissioner Bowman further requested that letters be forwarded to the Lambert Park residents to advise them of our progress to date and give them a timeline as to when the project might be completed . STAFF REPORT Staff quickly reviewed the highlights of the September staff report indicating that the 1983 mid-season forestry report was included for the Commissions edification . In addition, staff discussed the volunteer coaches award program that was held on Tuesday, August 6 and showed a jacket that had been awarded to each of our volunteer coaches. Staff concluded his monthly update by providing background data on the golf course development and indicated to the Commission that he would keep them apprised as 1111 to any progress in the golf course within the next month. ADJOURNMENT A motion was made by Commissioner Wermager, seconded by Commissioner Bowman to adjourn the meeting at 10: 27 p.m. The motion passed unanimously. 6 ayes, 0 nayes R- . tfully su• tted , 4 ‘41111r /z,�'- Bruce K. • nd: sin Direc or Parks, Recreation and ' orestry BKA/sll • •0: Donald Brager, Finance DliZ oar' f \ • FROM: Bruce K. Anderson, Di-4f or Parks, Recreation an. o est +/ DATE: September 13, 1983 RE: Budget Commentary - Recreation Activity Account The recreation activity account is the city's financial means for accounting for all expenditures and receipts for the city's municipal recreation programs ranging from our waterbabies swimming program on up to the Sunrise Senior Citizen's Club. Mounds View Parks, Recreation and Forestry Department currently offers approximately 125 different recreation programs on a year round basis which does not include individual sessions or account for skill levels within the specific program areas . The recreation activity account is broken down into four distinct catagories including: Youth Recreation, Adult Recreation, General Recreation and the Aquatics Program. Each of the accounts remain similar in 1984 compared to 1983 due to the fact that we completely revised our recreation activity account process in April of 1983 and at this time do not have a complete year's data from 1983 to base our 1984 recommendations upon. The major changes in the recreation activity account for 1984 will be in recreation account X6354 - Swimming. The major changes in this account have not been finalized as of yet, but we have hired a new aquatics director who is in the process of completely revising our aquatics program. We would envision that revenues would be increasing during 1984 along with a closer control on proposed expenditures. The recreation activity account shows a current deficit as of 1/1/83 of $34,434 due to the acquisition of the three new warming house shelter buildings . Projected revenue for 1983 should be in the $6,000 - $8,000 range with a similar profit proposed for 1984. In conclusion, the recreation activity account provides a very detailed, programmatic account of all recreation program activities offered by the Parks, Recreation and Forestry Department . A complete detailed program listing of each individual activity is available in the Parks, Recreation and Forestry office. 11111 11111 11111 CITY OF MOUNDS VIEW DEPAFLTMENTAL BUDGET DETAIL - 1984 EXPENDITURES 250-354 RECREATION ACTIVITY SWIMMING-RECREATION ITEM DESCRIPTION 1981 1982 1983 1983 DEPARTMENT ADMINISTRATOR COUNCIL ACTUAL ACTUAL BUDGETED 6 MONTHS REQUESTS RECOMMENDS APPROVES PERSONAL SERVICES 4020 SALARIES,TEMP+PART TIME .00 .00 .00 128.00 .00 .00 .00 TOTAL PERSONAL SERVICES .00 .00 .00 128.00 .00 .00 .00 MATERIALS + SUPPLIES 4160 SUPPLIES, OPERATING .00 1,025.75 250.00 (292.73) 250.00 4240 UNIFORMS + CLOTHING .00 .00 80.00 .00 80.00 TOTAL MATERIALS + SUPPLIES .00 1,025.75 330.00 (292.73) 330.00 CONTRACTUAL SERVICES 4303 OTHER PROFESSIONAL SERV .00 .00 375.00 .00 4304 PROGRAM INSTRUCTORS 9,230.75 11,509.50 10,480.00 6,822.90 10,855.00 4342 ADVERTISEMENTS .00 .00 .00 29.50 .00 4343 PRINTING .00 .00 20.00 .00 20.00 4363 TRAINING .00 .00 .00 80.00 .00 TOTAL CONTRACTUAL SERVICES 9,230.75 11,509.50 10,875.00 6,932.40 10,875.00 TOTAL SWIMMING-RECREATION 9,230.75 12,535.25 11,205.00 6,767.67 11,205.00 III 1110 CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL - 1984 EXPENDITURES 250-353 RECREATION ACTIVITY GENERAL RECREATION ITEM DESCRIPTION 1981 1982 1983 1983 DEPARTMENT ADMINISTRATOR COUNCIL ACTUAL ACTUAL BUDGETED 6 MONTHS REQUESTS RECOMMENDS APPROVES MATERIALS + SUPPLIES 4160 SUPPLIES, OPERATING 1,386.17 1,189.96 126.50 341. 29 126.00 TOTAL MATERIALS + SUPPLIES 1,386.17 1,189.96 126.50 341.29 126.00 CONTRACTUAL SERVICES 4304 PROGRAM INSTRUCTORS 832.15 2,141.00 1,178.00 1,085.00 1,178.00 4342 A VERTISMENTS 32.93 .00 .00 .00 .00 4343 PRINTING .00 14.25 50.00 249.34 50.00 4380 MILEAGE 46.97 .00 .00 .00 .00 TOTAL CONTRACTUAL SERVICES 912.05 2,155.25 1,228.00 1,334.34 1,228.00 TOTAL GENERAL RECREATION 2,298.22 3,345.21 1,354.50 1,675.63 1,354.00 r 111, 111/0 o CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL — 1984 EXPENDITURES 250-352 RECREATION ACTIVITY ADULT—RECREATION ITEM DESCRIPTION 1981 1982 1983 1983 DEPARTMENT ADMINISTRATOR COUNCIL ACTUAL ACTUAL BUDGETED 6 MONTHS REQUESTS RECOMMENDS APPROVES MATERIALS + SUPPLIES 4160 SUPPLIES, OPERATING 5,146.05 6,759.86 6,622.00 11,169.58 6,622.00 TOTAL MATERIALS + SUPPLIES 5,146.05 6,759.86 6,622.00 11,169.58 6,622.00 CONTRACTUAL SERVICES 4304 PROGRAM INSTRUCTORS 8,520.80 10,096.00 14,584.00 4,245.50 14,584.00 4361 MEMBERSHIPS .00 255.00 .00 .00 .00 4390 GRANTS + SUBSIDIES .00 15.00 .00 .00 8,116.00 4391 TICKETS + REGISTRATION 1,565.25 4,935.59 8,116.00 315.00 .00 4401 RENTAL, EQUIPMENT 445.45 347.77 3,760.00 577.00 3,760.00 TOTAL CONTRACTUAL SERVICES 10,531.50 15,649.36 26,460.00 5,137.50 26,460.00 MISC. DISBURSEMENTS 4990 TRANSFERS CUT .00 5,000.00 .00 .00 .00 TOTAL MISC. DISBURSEMENTS .00 5,000.00 .00 .00 0.00 TOTAL ADULT—RECREATION 15,677.55 27,409.22 33,082.00 16,307.08 33,082.00 . 1I110 11111 i CITY OF MOUNDS VIEW DEPARTMENTAL BURET DETAIL - 1984 EXPENDITURES 250-351 RECREATION ACTIVITY YOUTH-RECREATION ITEM DESCRIPTION 1981 1982 1983 1983 DEPARTMENT ADMINISTRATOR COUNCIL ACTUAL ACTUAL BUDGETED 6 MONTHS REQUESTS RECOMMENDS APPROVES PERSONAL SERVICES 4020 SALARIES,TEMP+PART TIME .00 .00 .00 2,100.00 .00 .00 .00 TOTAL PERSONAL SERVICES .00 .00 .00 2,100.00 .00 .00 .00 MATERIALS + SUPPLIES 4123 EQUIPMENT MAINTENANCE .00 .00 200.00 .00 200.00 4160 SUPPLIES, OPERATING 7,845.99 11,631.76 6,413.00 6,355.22 6,443.00 4210 BOOKS + PERIODICALS .00 .00 300.00 .00 300.00 4240 UNIFORMS + CLOTHING 5,152.68 1,476.91 3,130.00 2,505.57 3,130.00 TOTAL MATERIALS + SUPPLIES 12,998.67 13,108.67 10,043.00 8,860.79 10,073.00 CONTRACTUAL SERVICES 4303 OTHER PROFESSIONAL SERV 319.15 .00 400.00 .00 400.00 4304 PROGRAM INSTRUCTORS 8,862.37 9,719.89 19,433.00 4,813.00 19,438.00 4343 PRINTING 70.70 117.65 1,260.00 255.55 1,260.00 4362 CONFERENCES 332.00 .00 .00 .00 .00 4363 TRAINING 108.00 84.00 120.00 .00 120.00 4380 MILEAGE 12.43 .00 .00 .00 .00 4391 TICKETS + REGISTRATION 2,316.00 25.00 3,225.00 .00 3,190.00 4401 RENTAL, EQUIPMENT 611.82 674.80 1,850.00 .00 1,850.00 TOTAL CONTRACTUAL SERVICES 12,632.47 10,621.34 26,288.00 5,068.55 26,258.00 TOTAL YOUTH-RECREATION 25,631.14 23,730.01 36,331.00 16,029.34 36,331.00 111/10: Donald Brager, City Finance Director 111/1 FROM: Bruce K. Anderson, Director Parks, Recreation and Forestry DATE: September 13, 1983 RE: 1984 Budget Commentary Fund: General Department: Recreation Account #350 The overriding recreation programming goal is the continuing enrichment of the Mounds View residents through the provision of leisure education and recreation opportunities. This goal includes : 1. Leisure recreation education. 2. Maximizing the use of existing recreation facilities. 3. Provision of supervised recreation programs and classes . Personal service costs reflect an increase because of the continued increase of established programs and the implementation of new program areas. The 1984 budget reflects an increase in program instructors costs to reflect the implementation of new program areas such as the addition of one new playground site and expansion of the summer puppet wagon program. It should be noted that the major program change for 1984 has been to relocate our summer playground programs to local neighborhood parks rather than to school facilities . In addition to the Edgewood Community Center, new program opportunities have been expanding on a yearly basis. Fund: General Department: Parks Account #360 The major goal of the park maintenance division is torovide a continuous and p systematic program of repair, replacement and maintenance of all parkand recreation facilities and equipment . Our park maintenance division currently consists of two full-time park laborers who are responsible for the maintenance of 137 acres of park land. With the resent development of Silver View Park totalling 51.9 acres, the 1984 budget reflects the costs for hiring a private maintenance firm to maintain Silver View Park. It should also be noted that the 1984 budget reflects the continuation of the summer J.P.T.A. funding which provides for 12 full-time youths representing over $16,000 of "free" labor for the city. It cannot be stressed enough that without the summer youth program, we would not be able to provide the following services; field dragging and lining, park shelter maintenance, painting, weeding, trimming and large group projects. In addition to the park maintenance program, as presented, an additional $16, 500 has been budgeted to replace the two existing Toro groundmasters with a third mowing unit. . 1110 1110 , CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL - 1984 EXPENDITURES 100-350 GENERAL FUND RECREATION ITEM DESCRIPTION 1981 1982 1983 1983 DEPARTMENT ADMINISTRATOR COUNCIL ACTUAL ACTUAL BUDGETED 6 MONTHS REQUESTS RECOMMENDS AP?ROVES PERSONNEL SERVICES 4010 SALARIES, REGULAR 51, 175.08 54,530.60 57,086.00 26, 385.60 61, 171.00 58,884.00 4011 SALARIES, OVERTIME .00 .00 .00 .00 345.00 .00 4020 SALARIES,TEMP+PART TIME 6,397.71 7, 790.68 8, 153.00 5,029. 72 7,890.00 7,890.00 4030 PENSIONS 6, 170.00 6, 636.54 6,064.00 3, 219.07 7,463.00 7, 360.00 4040 GROUP INSURANCE 1,445.57 2,534.55 3, 234.00 2, 110. 75 4,320.00 4,320.00 4050 WORKERS COMPENSATION 771.61 1, 320.04 1, 172.00 .00 442.00 319.00 4060 UNEMPLOYMENT COMP .00 226.95 .00 .00 .00 .00 TOTAL PERSONNEL SERVICES 65,959. 97 73,039.36 75, 709.00 36, 745. 14 81, 631 .00 78, 773.00 MATERIALS + SUPPLIES 4113 MIMEO SUPPLIES .00 31. 50 837.00 250.46 983.00 500.00 4160 SUPPLIES, OPERATING 286.75 335.76 .00 74.47 551.00 479.00 4170 MOTOR FUELS+LUBRICANTS .00 .00 391 .00 .00 .00 .00 4210 BOOKS + PERIODICALS 39.30 51.00 .00 102.50 94.00 94.00 4240 UNIFORMS + CLOTHING .00 .00 79.00 .00 .00 .00 TOTAL MATERIALS + SUPPLIES 326.05 418.26 1,307.00 427.43 1,628.00 1,073.00 CONTRACTUAL SERVICES 4304 PROGRAM INSTRUCTORS 10,744.22 8,298.92 10,400.00 2,433. 34 14,600.00 13,200.00 4330 POSTAGE 1,084.27 87.20 690.00 650.00 1, 145.00 1, 145.00 4342 ADVERTISEMENTS 34.90 .00 .00 44.51 100.00 .00 4343 PRINTING 6, 589. 95 4,378.00 5, 100.00 3, 291 . 92 5,000.00 5,000.00 4361 MEMBERSHIPS 170.00 245.00 235.00 110.00 265.00 265.00 4362 CONFERENCES 194.00 186.00 951 .00 235.00 928. 00 928.00 4363 TRAINING .00 .00 40.00 .00 635.00 595.00 4380 MILEAGE 1,865.32 .00 .00 .00 .00 .00 4390 GRANTS + SUBSIDIES 4,349.53 5,814.21 4, 900.00 30.00 5,900.00 5,400.00 4391 TICKETS+REGISTRATIONS .00 .00 .00 15.00 .00 .00 4401 RENTAL, EQUIPMENT 538.49 616. 17 750.00 .00 750.00 750.00 TOTAL CONTRACTUAL SERVICES 25, 570.68 19,625.50 23,066.00 6, 809.77 29,323.00 27, 283.00 TOTAL RECREATION 91, 856.70 93,083. 12 100,082.00 43, 982. 34 112,582.00 107, 129.00 ' 11111 • 11111 CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL - 1984 EXPENDITURES 100-360 GENERAL FUND PARKS ITEM DESCRIPTION 1981 1982 1983 1983 DEPARTMENT ADMINISTRATOR COUNCIL ACTUAL ACTUAL BUDGETED 6 MONTHS REQUESTS RECOMMENDS APPROVES PERSONNEL SERVICES 4010 SALARIES, REGULAR 37,519.49 41, 200.54 42,456.00 19, 935.08 44,579.00 43, 920.00 4011 OVERTIME, REGULAR 738. 71 320. 76 979.00 441.84 1, 189.00 539.00 4020 SALARIES,TEMP+PART TIME 3,464.00 6, 181.51 3,000.00 2,548.21 7,040.00 6, 160.00 4030 PENSIONS 4, 735.25 5, 100.01 5, 180.00 2,496. 37 5,438.00 5, 557.00 4040 GROUP INSURANCE 1, 622.29 1,823.60 2,640.00 1, 688.70 3,540.00 3,540.00 4050 WORKERS COMPENSATION 945.47 1, 659.24 1,432.00 .00 2, 172.00 1, 530.00 4060 UNEMPLOYMENT COMP .00 720. 22 .00 .00 .00 .00 TOTAL PERSONNEL SERVICES 49, 025.21 57,005.88 55, 687.00 27, 110. 20 63, 958.00 61 , 246. 00 MATERIALS + SUPPLIES 4121 SUPPLIES, BLDGS+GRNDS 2,458.80 5,837.52 5,469.00 2, 043. 90 11 ,029.00 4, 823.00 4123 SUPPLIES, EQUIPMENT 41.38 2, 128.63 582.00 122.36 582.00 582.00 4160 SUPPLIES, OPERATING 1, 683.97 1 , 710.62 568.00 910.89 666.00 596.00 4240 UNIFORMS + CLOTHING 413.00 381.60 423.00 165.60 423.00 423.00 TOTAL MATERIALS + SUPPLIES 4,597. 15 10,058. 37 7,042.00 3, 242. 75 12, 700.00 6,424.00 CONTRACTUAL SERVICES 4303 OTHER PROFESSIONAL SERV 1, 212.49 .00 7, 245.00 5, 217.32 .00 .00 4321 ELECTRICITY 2,777.73 1,884.33 3,300.00 1, 207.07 2,500.00 2,500.00 4343 PRINTING 1, 506.40 .00 .00 .00 .00 .00 4354 DEBRIS REMOVAL 264.75 190.00 250.00 862.00 250.00 250.00 4356 SATELLITES 3,961.33 2, 738. 14 4,845.00 .00 4, 250.00 4, 250.00 4361 MEMBERSHIPS .00 .00 50.00 14.00 50.00 50.00 4363 TRAINING .00 .00 125.00 .00 125.00 125.00 1 4390 GRANTS + SUBSIDIES 9,300.00 9,300.00 9,500.00 .00 9,500.00 9,500.00 4401 RENTAL, EQUIPMENT 6.62 415.00 950.00 587.84 150.00 150.00 4511 REP. ,BLDGS + GROUNDS 8, 293.32 .00 200.00 .00 7,545.00 7,395.00 TOTAL CONTRACTUAL SERVICES 27, 322.64 14,527.47 26,465.00 7, 888.95 24, 370.00 24, 220.00 CAPITAL OUTLAY 4705 CONSTRUCTION .00 .00 .00 .00 .00 17,071.00 TOTAL CAPITAL OUTLAY .00 .00 .00 .00 .00 17,071.00 TOTAL PARKS 80,945.00 81,591.72 89, 194.00 38, 241.90 101,028.00 108,961.00 TO. Donald Brager, Finance Director 1110 1110 111/1 FROM: Bruce K. Anderson, Director Parks, Recreation and Forestry DATE: September 13, 1983 RE: 1984 Budget Commentary - Forestry Approximately 4,500 diseased elm and oak trees have been removed under the Shade Tree Disease Control Program since its inception. A comprehensive forestry program consists of two phases: Sanitation and reforestation. Sanitation involves the removal and proper disposal of deal and dying elm and oak trees on public and private property so insure they will not contribute to the spread of Dutch elm and oak wilt diseases. The second emphasis of sanitation prevents the spread of disease through root grafts. The cost of removing diseased from private property is represented in budget account code number 4352 but we do bill each of the private residents for removal of their trees so that it becomes a balanced account. The second major phase of our forestry program is reforestation which involves maintenance of our green canopy through tree planting. The City of Mounds View has been very actively involved in reforestation during the past three years and 1984 is no exception with a addition 175 large shade tree plantings projected. It should be noted that the forestry budget has been greatly reduced through the joint powers agreement with the City of New Brighton and 1984 shows a projected increase in sanitation of approximately $100 or less than 1% and the reforestation program shows an increase of approximately $5,000 due to changes in personnel services from sanitation to reforestation. Overall, the 1984 forestry budget reflects almost identical dollars from the 1983 budget with only minor increases in part-time personnel and employee salaries. . . 111/1 111/1 • CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL - 1984 EXPENDITURES 275-450 FORESTRY SANITATION ITEM DESCRIPTION 1981 1982 1983 1983 DEPARTMENT ADMINISTRATOR COUNCIL ACTUAL ACTUAL BUDGETED 6 MONTHS REQUESTS RECOMMENDS APPROVES PERSONNEL SERVICES 4010 SALARIES, REGULAR 7, 196.66 10,001. 29 10, 187.00 2, 565. 23 10, 696.00 10, 696.00 4020 SALARIES,TEMP+PART TIME 1 , 388.88 2, 515.00 .00 286.00 .00 .00 4050 WORKERS COMPENSATION 372.56 .00 .00 .00 .00 .00 TOTAL PERSONNEL SERVICES 8, 958. 10 12,516. 29 10, 187.00 2, 851 . 23 10, 696.00 10, 696.00 MATERIALS + SUPPLIES 4114 MISC OFFICE SUPPLIES .00 1. 25 63.00 .00 40.00 40.00 4123 SUPPLIES, EQUIPMENT .00 .00 25.00 .00 50.00 50.00 4160 SUPPLIES, OPERATING 798. 36 211.60 166.00 10. 16 166. 00 166.00 4170 MOTOR FUELS + LUBRICANTS 208.91 .00 .00 .00 .00 .00 4210 BOOKS + PERIODICALS .00 .00 30.00 .00 30. 00 30.00 TOTAL MATERIALS + SUPPLIES 1,007. 27 212.85 284.00 10. 16 286.00 286.00 CONTRACTUAL SERVICES 4330 POSTAGE .00 .00 .00 .00 40.00 40.00 4341 LEGAL NOTICES .00 17. 76 .00 .00 .00 .00 4352 TREE REMOVAL 5,689.60 2, 141. 75 3,500.00 (160.50) 3,500.00 3,500.00 4361 MEMBERSHIPS .00 .00 20.00 .00 20.00 20.00 4363 TRAINING 30.00 60.00 60.00 .00 60.00 60.00 4380 MILEAGE 20. 50 .00 .00 .00 .00 .00 4513 REPAIRS, EQUIPMENT 1.95 .00 50.00 .00 50.00 50.00 TOTAL CONTRACTUAL SERVICES 5, 742.05 2, 219.51 3, 630.00 (160. 50) 3,670.00 3, 670.00 MISC. DISBURSEMENTS 4905 TREE REMOVAL 3,087.90 4,482. 25 .00 .00 .00 .00 TOTAL MISC. DISBURSEMENTS 3,087.90 4,482.25 .00 0.00 .00 .00 TOTAL SANITATION 18, 795.32 19,430.90 14, 101 .00 2, 700.89 14,652.00 14, 652.00 III/1 111/1 111/1 CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL - 1984 EXPENDITURES 275-451 FORESTRY REFORESTATION ITEM DESCRIPTION 1981 1982 1983 1983 DEPARTMENT ADMINISTRATOR COUNCIL ACTUAL ACTUAL BUDGETED 6 MONTHS REQUESTS RECOMMENDS APPROVES PERSONNEL SERVICES 4020 SALARIES,TEMP+PART TIME .00 .00 2,530.00 1,559.25 3, 750.00 3, 750.00 TOTAL PERSONNEL SERVICES .00 .00 2, 530.00 1, 559. 25 3, 750.00 3, 750.00 MATERIALS + SUPPLIES 4114 MISC OFFICE SUPPLIES .00 2, 762. 70 .00 .00 .00 .00 4121 SUPPLIES, BLDGS+GRNDS 4,538.65 .00 4, 185.00 3,531.00 4, 250.00 4, 250.00 4160 SUPPLIES, OPERATING 1, 874. 91 284. 91 693.00 457.44 555.00 555.00 TOTAL MATERIALS + SUPPLIES 6,413.56 3,047.61 4,878.00 3,988.44 4,805.00 4,805.00 TOTAL REFORESTATION 6,413. 56 3,047.61 7,408.00 5,547.69 8, 555.00 8,555.00 s ;<< r - All-ex-t-e---- MEMO TO: Mayor and City Council . ' At • FROM: Clerk-Administrato DATE: September 8 , 1983` SUBJECT: GOAL SETTING The purpose of this memorandum is twofold; one, to summarize the results of the goal setting session at last week ' s seminar and two, to outline a program for the September 15th goal setting work session. The results of last week' s yoal settiny session were as follows : Priority Goal Statement Top Land use plan modifications. Strategy to maintain current services . Update maintenance of infrastructure ( street maintenance) . Increase Tax Base (Revenue Management Strategies) . Define service level priorities . Long range trend analysis . Long Term Financial Plan (development and • implementation) . Plan to reach City ' s goals. High Protection of open space and wetlands . Park and recreation programs (increase and improvements) . Capital development program. Collaboration with other governmental units . Infill strategy . Moderate Impact of Airport Development. Low Highway 10 traffic input analysis . Work with County to improve County Roads , etc. Work to use MSA Funds on local streets . Upgrading of aging housing . Lowest Define staffing levels. Professional Development Plan. As I have stated previously, it is my hope that the Council will schedule additional goal setting sessions where we will establish goals for the next five years , which can be included in the Long Term Financial Plan, and the means by which you want to achieve those goals . Perhaps such a meeting (s) could be held after the budgets have been adopted and we have had time to read the manual 1111 distributed to all seminar participants . -2- • As for the September 15th goal setting work session, it is staff ' s s desire for this session to be directed at setting goals for 1984 in response to two questions . They are : "What goals do you wish to have achieved or addressed by the 1984 Budget?" "What goals do you feel the City should have for 1984?" It is my desire to clarify the individual and group goals of the Council as it relates to the budget and our operations during 1984 and reach a concensus as to the City ' s "program" for 1984 . In preparation for this work session, I would ask that you give consideration to these questions and write down the goals you have or you feel the City should have in response to these questions . Should you have any questions prior to the work session, please let me know. DFP/pf 1111 Ill • 4y off iviouiii YIQ RAMSEY COUNTY,MINNESOTA GATEWAY 10 THE NORTH 2401 HIGHWAY 10 MOUNDS VIEW,MINN. 55112 784-3055 Dear Mounds View Residents : LEND US YOUR LEAVES ! This fall the City of Mounds View in cooperation with Ramsey County will be opening a new leaf composting site . Residents will be able to bring leaves to the site , and there will be no charge for disposal . The City Council is extremely enthusiastic about this project because it will be a big step forward towards solving the major problem of waste disposal . Waste disposal is a major problem to Ramsey County as we have no landfills, and the space available to us in other counties is quickly filling up. As you are probably aware , landfills are expensive to maintain and operate, and are often quite controversial. For these reasons, the City is making several • efforts to reduce the amount of waste that goes to landfill areas . Our new leaf composting project is one such effort. Some officials estimate that up to 20% of household waste is made up of leaves and grass clippings. By composting these materials , we are keeping them out of landfills and are producing a compost, which can be used on lawns and in gardens. Composting is also beneficial because it doesn' t require capital expenditures, requires little maintenance and produces no pollutants. The leaf composting project will be located at Ardan Park located at the intersection of Ardan Avenue and Long Lake Road. The basic process is that after leaves have been brought to the site, they will be pushed into long windrows, or piles. The windrows will be moistened , and then turned four times over the next year . Little more needs to be done because natural processes will then break the leaves down into compost. This process will take approximately 18 months, so in the Spring of 1985, you will be able to pick up compost for your lawn and garden . As stated , there will be no charge , but you will be asked to take the leaves out of your bags or cans and take your containers back home with you . More specific details about the project may be found on the back side of the letter or by contacting the Parks, Recreation and Forestry Department at 784-3055, ext. #41 . 4111 S • cerely, /v4 ie),, D an � McCarty, Mayo. DWM/s l l MOUNDS . RAMSEY COUR I Y 4111/ �y f�. LEAF COMPOSTING WHERE: Ardan Park, located at the corner of Ardan Avenue and Long Lake Road. WHAT: Leaves only--no brush or other refuse will be accepted. Thank you. WHEN: On Saturdays , Sundays and Wednesdays between OCTOBER 22 and NOVEMBER 13. HOURS: Saturdays 10:00 a.m. to 4 :30 p.m. Sundays noon to 4 :30 p.m. Wednesdays 2:00 p.m. to 4 :30 p.m. _ - HOW: Bring your leaves to the site in containers, then empty the leaves at the designated place. Please take your containers with you. • FOR MORE INFORMATION CALL: City of Mounds View Department of Parks, Recreation and Forestry 789-3055 Ramsey County Department of Public Health Environmental Health Division 633-0316 County Road J CoCii2 t a y 4S itot Ardan Avenue .ti ICOMPOSTINC SIT 3 o o x 1 • /i v x coa 00 Pt 0 .-1 MEMO TO: Moun• - _ Parks and Recreation Commission • FROM: ' ta � _" DATE S • t- . �er 21 , 1983 RE: Guidelines for the establishment of the park planning fund. Staff met with Mr . John Pekel from Honeywell on Wednesday, September 21 regarding Honeywell ' s involvement in establishing• a neighborhood park planning fund . Mr& wkel indicated that Honeywell was willing to pledge an initial $469. to the program with additional monies coming in the future pending the success of the program. In addition , the City Council has established the park planning fund as a third priority and I think staff feels that the time has come to begin establishing guidelines for the uses of such a fund. The following items should provide initial outlines to items that might be included for consideration: 1 . The amount of monies allocated per grant, per park. / / 2 . Should some money be set aside as "seed money" for establishing other park planning councils similar to the Groveland Park y Foundation . • 3 . Should there be a list of park priority projects or fundable projects that would be funded from the fund. i►'.E3 4 . What would the match be from the City in relation to local neighborhood monies. 5 . Would inkind services or labor be eligible for matching funds. /007) 6 . Should the money be distributed on a first come , first serve 4/0i7"..$ basis or some established for long range goals as well as short range goals. 7 . Do all projects need to comply with the City master parks and Of open 'space plan as approved by the Park Commission . 8 . Should there be an application process with individual projects reviewed by the Park Commission on a one time basis or would applications be accepted at any time throughout the year . A-4r T' 9 . Would the City Council have the final jurisdiction or authorization for funding projects or would staff and the Park Commission be involved at that level . These are just some of the questions that staff envisions and there might be a myriad of other issues that the Commissioners may have but some type of guidelines should be initiated so that we will be ready 4111 to distribute monies for 1984 . BKA/sll MEMO TO: Mounds 1e . 'arks and Recreation Commission FROM: S af400i 1 , DATE: Se. em.er 21 , 1983 RE: Lakeside Park Commission As you are aware , a quit claim deed has been received from Playground , Inc . Association which deeds Lakeside Park over to the Cities of Spring Lake Park and Mounds View. One of the requests that the Playground , Inc . organization had was to have some type of a recognition plaque be established at Lakeside Park . The forms of recognition could range anywhere from a bronze plaque on a rock to the purchase of playground equipment with a small metal plaque located or some type of plexiglass or park sign stating it was donated in recognition of Playground , Inc . ' s efforts in the past. 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This rather dense structure for children , 44.-0" of preschool and early primary ages -,/-5.-0•••••,/- 111c0" / EV-0-----1 provides an excellent environment for 4' social interaction and dramatic play. ut, , 4 Walls and handholds are strategically placed for the safety of young children ,-- i ,• •-•-• i and most all of the basic play .7 r.,--------q__- \ experiences are served. ......] [ \ 711 NET c, t• , ..,•,,\ l' 1 ,, ' -----',1 \ 0• 01. 1 '' \ ( fr '. \ ' TYRESWING • o I .? \ / A • ,i 1, 7 IIIII \ \\, , ,.,...,1 ',1 „.....I Lit , .. ., ... , „ 01 , a, 15 l - 0 ° D IMsauA.L 0; ' � • ' 1 '` / \ ., � . L .. , fes` buwsoiA4 buoj na}xa tm pun alodapgs ')- D d a uauia ducoo am sat r q P l ► 3•unlaoddo I; l bujquzgo pun Aid opnumap / ..0-.9 ,A-.0Z — ..0-.G--/- - - atu•sabre alnjpauualuj pun danunad aaplo Jo uaapJTgo aol slaeaj 001141110 / ,.0-,LC — / saondsdnjd tjip%asryonals aalg-ejisno V • �;,-; L;i • - .1-. h a. r,ay.'k�,e ''t-M1 •! ',, ' t .' '," ' +p,. . a-,Y} :p� •'L' .. ^�� •fix: .-s i='w. ,�• , .,yR4 .; . .� � ; : `+ _ _. - , `, . • ham,_ 'y't J ...` •r r '; ' P__ ' J ,fir ',! A•.. ...yM�M;4+..1 t e ` �i Y S +fir i;""iiIreln"."'"..'"' 4`1 jtr � 1 iir 1 a . 4 • f "-- a0. • . ` 4' 7114,•:" ` � t �♦ �� ( ��'�. �. i't fir. • , . t { a t „' • ; . •` i • '. b tl i , '' iti * .• ` `•..44401 + •ti1I 7.1.19.)1' , + it ' t,f , .• ti 1 i � A' � ; +� rot 1i ;�ry .•11.• •Y A, �11 •. p t • Of . A .0,.kilPif. ..,.., . .„,,.,o. .. t• 4 r F '° • .,♦J.I,. .,......„ . ~ .7 ,.. ii;�.r,•,� `+ >),'�•yr �.t. �, �':.,.ft,t,.,..:(t,i,";.,,t.,:ief:Ni:i 'Tr is 4. ,41 -- " i ' ` �"-- �,: 1 ' sem:;: . ! A;..'. :; ,�.. M,� . fir Lam` ."��_� ��• ' . v7 GROVELAND PARK FOUNDATION MEETING September 28 , 1983 MMlk A G E N D A • 8: 00 p.m. Groveland Park Shelter Building I . Review of past year A. Fundraisers S 1 . Picnic ' 82 a. Proceeds $875 .00 b. Comments 2 . Christmas Boutique a. Proceeds $300 .00 b. Comments 3 . Winter Skating Program a . Proceeds $1 , 100 . 00 b. Comments 4 . Dance at BelRae a. Proceeds $750 . 00 b. Comments 5 . Garage Sale a . Proceeds $400 .00 b. Comments 6 . Bowling Alley & Sports Arena at Festival in the Park a. Proceeds $300. 00 b. Comments 7 . Picnic ' 83 a. Proceeds $1 , 200 .00 b. Comments ( 1 ) If we decide to have the picnic again, we should begin planning it in March and recruit many more people to work in the planning stages. Groveland Park Foundation Agenda , 4. September 28 , 1983 _ T Page two (2 ) There were many things left undone that would • have made the picnic more successful . (Mostly due to a lack of people to do them) . While it is fresh in our minds do we want to make a list or wait until next spring? b ( 3 ) The biggest complaint I ' ve heard is that volleyball teams were not organized so everyone who wanted to play could though " tournament" may be the wrong choice of a word -- I think some kind of play-off schedule would be beneficial . 8 . Lion' s Club - Casino Nite Benefit a . Proceeds $1 , 500.00 b. Comments B. Other financial income 1 . Donation from Lions Club $200 . 00 2 . Interest $61 . 38 4111 C . Projects/Money Spent 1 . Park Sign 2 . Grills 3 . Benches $275. 00 4 . Planter $36 . 00 5 . Miscellaneous expenses $75. 00 ( i .e . non-profit papers , rubber stamp for checks, cash box , stamps, stationary needs, etc . ) II . Possible Direction for the Future A. Remain as an informal organization ( i.e . planning , group, chairperson) . B. Become more organized - continuing to have Groveland Park as our focal point ( i .e . by-laws , election of officers , etc . ) C . Become a city-wide park improvement group opposed o osed to • working just for Groveland Park. D. Lobby the City Council f. Nark improvement funds. Groveland Park Foundation Agenda ••• - September 28 , 1983 Page three III . Future events • A. Christmas Boutique : Gail Robertson B. Dance at the Bel Rae : Ron Schmidt C. Bingo Night: We have many prizes and dinners left from the picnic . IV. Year end newsletter for all residents A. Financial Statement 1 . Income 2 . Expenditures B. Future Plans 1 . Direction group will take 2 . Future events 3 . Projects at park •