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HomeMy WebLinkAbout03-24-83 Agenda & Packet ae.rx S> '44 r, N x y ,) C i'.f: of VOLIHCIS V16,17 ,,, . RAMSEY COUNTY,MINNESOTA GATEWAY TO THE NORTH 2401 HIGHWAY 10 MOUNDS VIEW, MINN. 55112 784-3055 March 22 , 1983 Dear Parks and Recreation Commissioners: Enclosed is your packet of information for the regularly scheduled March Parks and Recreation Commission meeting on Thursday, March 24 , 1983. The meeting will commence at 6 : 30 p.m. in the City Hall Council Chambers . There are a number of policy issues that the Commission will be dealing with on the 24th, including the hiring of a half time Aquatics Coordinator, policy on volunteer recognition, modified youth baseball program, and a memorandum prepared by staff regarding new Department directions. 1111 Staff does not envision that the Commission will be able to take a position on each of the aforementioned issues but would request that each Commissioner review the memos on the Aquatics position and modified youth baseball proposal in some length as those items are under a fairly stringent time line. In addition to the enclosed reports, staff would recommend that each Commissioner bring a copy of their Parks and Open Space Plan as we will be referring to it throughout the evening as part of the presentation on the possible new directions for the Department . Should you have any questions regarding the enclosed staff reports and material , please feel free to contact myself directly at 784-3055, Extension 41 . Sincerely, TY OF MOUNDS V .EW 011, Bruce K. Ander-cn Director Parks, Rec -ation & Forestry 4111 BKA/pf Enclosure e CITY OF MOUNDS VIEW Parks and Recreation Commission IlkThursday, March 24, 1983 AGENDA 6 : 30 p.m. Mounds View City Hall Council Chambers I . CALL TO ORDER II . APPROVAL OF THE FEBRUARY 24 , 1983 PARK COMMISSION MEETING MINUTES . III . CHAIRMAN ' S REPORT IV. COUNCILMEMBERS REPORT *V. REVIEW STAFF MEMORANDUM ON POSSIBLE NEW DIRECTIONS . *VI . CONSIDERATION OF 1/2 TIME AQUATICS COORDINATOR POSITION. *VII . REVIEW POLICY ON VOLUNTEER RECOGNITION FOR YOUTH ATHLETIC COACHES . 1111 *VIII . MODIFIED YOUTH BASEBALL PROPOSAL. *IX. SILVER VIEW PARK IMPROVEMENTS . X. STAFF REPORT XI . ADJOURNMENT *DENOTES ITESM THAT NEED OFFICIAL COMMISSION ACTION . MINUTES OF THE PROCEEDINGS OF THE PARKS AND RECREATION COMMISSION CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA February 24 , 1983 Mounds View City Hall Council Chambers 6 : 30 p.m. CALL TO ORDER The meeting was called to order by Chairperson Wayne Burmeister at 6 : 36 p.m. ROLL CALL Commissioners present: Donna Bowman, Chairperson Wayne Burmeister, Frank Silvis , David Long, Cindy Wermager Commissioners absent: Ed Letendre, Wayne Weflen Councilmember Doty attended the meeting briefly and indicated that he would be unable to attend the meeting due to a scheduling conflict. Staff present: Director Anderson and Program Supervisor Saarion APPROVAL OF MINUTES A motion to approve the minutes of January 27 , 1983 Park Commission meeting was made by Commissioner Silvis . The motion was seconded by Commissioner Bowman . Passed unanimously . 5 ayes 0 nayes CHAIRMAN 'S REPORT Chairperson Wayne Burmeister indicated that he had no major report at this time . COUNCILMEMBER'S REPORT No report REVIEW OF WORD Staff indicated that the City Council had approved PROCESSOR/MICRO- the purchase of two word processor/micro-processor PROCESSOR PURCHASE units ; one Phillips/Micom 3004 which is a dual disk drive unit and will be placed in the main City Hall office area. The second unit was a Phillips/Micom 3004 single disk drive which will be placed in the Parks and Recreation Department. Staff reviewed the potential usages of the word processor/micro-processor and indicated that they would keep the Commission apprised at future Commission meetings . SPRING RECREATION Program Supervisor Saarion distributed copies of PROGRAMS the March-April City Newsletter and reviewed the Spring Recreation Programs including the adult softball program, youth gymnastics program and highlighted the basketball free-throw contest and volunteer coaches training which was scheduled for early March. February 24 , 1983 Park and Rec . Comm. Minutes Page two In addition, Program Supervisor Saarion discus the new program for teenagers which was a biking expedition for 9th - 11th graders offered in conjunction with Spokesongs which is a student hosteling organization . REVIEW OF JOINT The Mounds View City Council and staff entered PARK COMMISSION/ a lengthy discussion reviewing the joint meeting COUNCIL MEETING between the City Council and Parks and Recreation Commission on Thursday , January 27 , 1983 . Following the discussion between staff and the Park Commission , a motion was made by Chairperson Wayne Burmeister to direct staff to develop a plan of action including priorities for park development and an outline of goals for the estab- lishment of neighborhood park planning councils . The motion was seconded by Commissioner Frank Silvis and passed unanimously. 5 ayes 0 nayes ADJOURNMENT A motion was made by Commissioner Frank Silvis and seconded by Commissioner Cindy Wermager to adjourn the meeting at 8 : 35 p .m. Motion passed unanimously. 5 ayes Ili 0 nayes ,Res• • ctfulae s fitted , Al Bruce K . And-r-en Director Parks , Recreat ' on and Forestry BKA/sll 1 I! P MEMO TO: Mounds View Parks and Recreation Commission 4 FROM: Bruce K. Anderson, Director Parks, Recreation and Forestry DATE: March 23 , 1983 RE: Monthly Update - March, 1983 The following issues and programs are outlined to provide the Commission with a better overview of the department' s day to day operations . Each of the listed items are strictly information oriented and not intended for formal Commission action: 1. Adult softball registration - during the past three weeks, our department has been immersed in the registration of adult softball teams . As of this writing, we have far exceeded our registration for softball teams from prior years and it appears that it will be our greatest program increase ever . Staff has required a stricter residency requirement for each of our adult softball teams and it appears that we may need to become stricter for the 1984 softball season. 2 . Horticulture conference - staff attended the three day horticulture 1110 conference conducted at the University of Minnesota St. Paul Campus on March 2 , 3 , and 4 . The conference was attended by both myself and City Forester Wriskey. Items that were dealt with at the conference included contractual maintenance, turf establishment, fertilization and tree identification . 3 . Coaches training - during the past month, we have been sponsoring a youth coaches training under the direction of Mr. Tony Vacca, volunteer from the City of New Brighton . This is the first time that our department has offered such a coaches training program and it has been very well received by both our volunteer coaches as well as the Mounds View Athletic Association coaches . Staff envisions this to be a start towards the certification of youth coaches which we hope to have accomplished and in place for the 1984 youth athletic season. 1 4 . Police Chief Ernest Grabowski will be officially retiring on March 31, 1983 after 25 years of service to the community . The City employees and friends honored Ernie with an appreciation dinner on Friday, March 18 which was attended by approximately 70 community residents . The Police Civil Service Commission and City Council are currently reviewing the recruitment and replace- ment process for the Chief of Police . 5 . Festival in the Park plans - the Festival in the Park committee has been immersed in the planning process for the City 's 25th III birthday celebration scheduled for the weekend of July 8 , 9 , and 10 . A partial listing of the activities include a major button program, queen pageant, fireworks display, parade and adult softball tournament . - 2 - 6 . ASLA Banquet - Staff was fortunate to attend the Minnesota Landscape Architects Conference on Saturday , March 19 and found the afternoon to be quite enlightening as there was lengthy discussion on the Minneapolis Park System which is celebrating its 100th anniversary. Staff will be briefly 1110111 highlighting some of the issues that were raised at the State Landscape Conference on Thursday evening . 7 . Groveland Park Fundraiser - The Groveland Park Foundation sponsored their first and hopefully annual dance at the Bel Rae Ballroom on February 11. The dance was attended by over 1 , 500 individuals and approximately $1, 200 . 00 was raised for the park foundation . The park foundation has had numerous meetings attempting to establish priorities for park development projects and will be keeping the Park Commission apprised of their progress during the coming weeks . BKA/sll 4111 4111 7 MEMO TO: Mounds View Parks and Recreation Commission • FROM: Staff DATE: March 23 , 1983 RE: Criteria for rewarding volunteer coaches Our department currently utilizes 60 volunteers in our youth athletic program and an additional 40 - 50 volunteers were in- volved with the Groveland Park Foundation program and volunteers are utilized throughout our programs on a short term basis from our pre-school to senior citizen programs . Presently we encourage and reward through the traditional hand shakes and pat on the back and an occasional certificate or plaque for "Coach of the Week" , etc . During the past four years , we have found that the recruitment of volunteers is becoming extremely difficult as we compete with other agencies ; i .e . churches , other city and school functions as well as competing athletic associations for the volunteer ' s time . In addition to competition between other agencies , the discretionary time of each individual has continually decreased as the complexities of our day and age demand more and more time through both work and other outside efforts . Staff feels that a more specific incentive or awards program should be established for our youth volunteers especially in the area of youth athletic coaching . Our rationale is: 1. The existing difficulty in recruiting volunteers . 2 . The need to provide an incentive program to not only recruit but also maintain a solid volunteer working corps . 3 . To repay the volunteers for the numerous hours that are put into our youth athletic programs . Staff would recommend at this time that we establish a jacket program with each of our head youth athletic coacnes receiving a jacket for serving as a volunteer coach during a particular athletic season. Criteria that staff would recommend for awarding a jacket would be as follows : 1 . Only one jacket would be awarded per team, in case of multiple coaches , we would provide additional jackets at cost . 2 . The coach would have to be involved with the youth athletic team from the beginning of the program through the end of the season with a minimum season length of eight weeks . 3 . Each coach that would receive a jacket would have to become a certified coach through attending one of our youth athletic IP certification programs. 4 . We would award a bar or numerals that could go on the sleeve for each additional year the respective coach was involved with our program. 5 . The jackets would be awarded at a yearend coaches appreciation barbecue which would be coordinated by the Parks and Recreation Commissio-p. - 2 - Staff has received initial proposals for a light overweight jacket at a cost of between $19 - $20 per jacket which would include department emblem as well as tackle twilling of their name in the upper left hand corner of the jacket. At a cost of $19 - $20 per4111 jacket, we would be looking at a potential expediture of $1, 200 - $1, 500 for the year . Staff would envision that these costs would be reflected back in a $1 .00 increase in team registration fee for our youth sports from the existing $12 . 00 per individual to $13 . 00 per participant. Should you have any questions regarding staff ' s proposal on this issue, please feel free to contact myself directly at 784-3055 , ext. 22 . BKA/sll /Irr MEMO TO: Mounds View Parks and Recreation Commission 4111 FROM: Bruce K. Anderson, Director Parks, Recreation and Forestry DATE: March 17 , 1983 RE: New directions "It is the duty of a Park Commission to open the way to new, not to follow old customs , to lead public opinion and not to tag after it. If it is not prepared to move in advance of the people of whose interests it is placed in charge, nothing is more certain than that after a few years its labors will be regarded very ungratefully and the question will often be asked, why could they not have used a little more foresight and go a little more out of the inherited ruts?" The significance of this statement is appropriate in any generation for it keynotes responsibilities which agencies have to engender the well being of society . Foresightedness and willingness to keep pace with the times are essential attributes which agencies must possess if they are to properly guide development of an ever changing society. To this end, the Mounds View Parks and Recreation Department staff and Commission must periodically reevaluate their basic goals and objectives in light of new conditions. 4111 During the past five years the Mounds View Parks and Recreation Commission has spent a great deal of energy and time preparing for the future of the Mounds View parks and open space system. The outgrowth of that planning has been the development of the citywide comprehensive parks and open space master plan, the acquisition, development of Silver View Park and a joint powers agreement with the school district which allows for joint develop- ment of park/school playgrounds as well as reducing program duplication. To help better meet the ever changing years ahead , staff has broken our planning process into two separate dimensions . The first being a short range or operational focus and the second being long range or strategic focus . The Park Commission has already taken great strides in the long range strategic planning efforts through the development of the comprehensive parks and open space plan which provides a good reference for the next two to five years of long range planning . Staff would recommend that the Parks and Recreation Commission set an annual meeting in the spring of each year with the Mounds View Cit Council to review the lone range park and recreation, .arks and open space plan with a tour of the .arks on a Saturda morning . At that time , we could observe recent park development and revise or update the comprehensive plan. It should be noted that throughout the planning process , both short and long range planning goals and objectives need to be reviewed on a regular basis . To that end, staff would recommend that a joint meeting be established with the Cit Council to review the Cit ' s lone ranee caeital im.rovement plan and parks and open space plan on Saturday , April 30 , 1983 . - 2 - The major focus of this memo will be on the short range or operational focus of our department which I envision falling into two major categories . The first direction would be to continue and expand the concept of neighborhood park planning councils similar to that of the Groveland Park Foundation into four other planning quadrants within the City . In addition to the development of the park planning councils , staff would recommend that the Park Commission members be appointed as representatives to each of the respective park planning councils similar to a City Council ward system. The second major focus or direction that staff proposes is that we review the existing long range plan to develop a shorter more realistic five year capital improvement plan which should not exceed $50 ,000 per year for park development. As part of the revised five year capital improvement plan, staff would envision not only prioritizing park projects , but also outlining as to the funding source in one of the following areas : 1. General Fund 2 . Revenue sharing and/or other city funds . 3 . State and Federal grant programs . 4 . Neighborhood involvement through either park planning councils, matching money or through community work efforts. A more in depth look at how the park planning council and short range capital improvement planning process would work is as follows : Volunteerism is not a new idea. Its roots are deep in the American park and recreation movement and our department is no exception . We currently depend upon volunteers in our programs through the youth baseball/softball program and other athletic programs , Advisory Commissions; citywide athletic associations and park maintenance . As staff indicated at our last Park Commission meeting, the key to success in working with volunteers is to have a well planned approach as to what specific tasks might be completed by volunteers as well as how the manpower will be supervised. In addition to the obvious benefits of using volunteers to increase manpower at a minimal cost; there are numberous other benefits to the volunteers such as experiences that they might gain from the job , as well as the benefits the community gains from multiple spin-offs associated with citizen involvement. Staff would propose that we establish five separate park planning councils broken down as follows: Park Planning Council No . 1 - This planning council would include Groveland Park, Ardan Park and the Red Oak School complex with the borders being the city boundaries on the north and west side, Highway 10 on the south side and Greenwood Drive on the east, ( to include Ardan Park) . - 3 Park Planning Council No. 2 - This would include Hillview, Greenfield and Oakwood Parks with the boundaries being the city' s border on the • north and east side, Greenwood Drive on the west and County Road I on the south. Park Planning Council No. 3 - This would include City Hall Park, Pinewood Elementary School and Lambert Park with the boundaries being the city boundaries on the east, County Road I on the north, Long Lake Road on the west and Highway 10 on the south. Park Planning Council No. 4 - This would include Silver View Park and Lakeside Park with the border on the northeast side being Highway 10 , County Road H2 on the south and the city boundary on the west. Park Planning Council No. 5 - would include Edgewood Park, Woodcrest Park, Random Park and Knollwood Park with boundaries of County Road H2 on the north, Highway 10 on the east, County Road H on the south and the city boundary on the west. Before we consider the specific elements of a volunteer program, staff feels that some time should be spent considering organization and use of such planning councils . Probably the most improtant item that needs to be kept in mind is that all volunteers are people first with basic rights and responsibilities relating to their specific work projects . To that end, volunteers not only should, but must have the opportunity to say no or request changes 1111 in the system. It is imperative from staff ' s perspective that if we do get into a full volunteer program such as expanding the volunteer park councils , that the Park Commission, staff and City Council be willing to respect their opinions and positions on issues . There are seven basic elements that are required in organizing a volunteer program: 1. Preparation and planning . 2 . Recruitment and placement. 3 . Orientation. 4 . Training and Supervision. 5 . Record keeping 6 . Recognition 7 . Program evaluation. I . Preparation and planning Prior to our initiating any further work on the neighborhood park councils , we as a Park Commission, need to thoroughly outline the program objectives of our neigh- borhood park councils . Staff would envision the following objectives to be accomplished by neighborhood park councils : 410 A. Develop and compile a comprehensive leisure time assessment needs for each of the individual neighborhoods to include the following items : - 4 - 1. Socioeconomic characteristics of each neighborhood. 2 . Activities that the residents are presently participating in . 4111 3 . Facilities that the residents are currently utilizing . 4 . Determine what additional park and recreation facilities would be requested in each neighborhood. 5 . A listing of activities that residents would like to participate in. Staff would not envision that this would be a lengthy study or detailed analysis but rather a form outlining the basic description of the neighbor- hood and a random sampling to determine what types of programs or facilities their respective neighbor- hood desires . B . To strengthen and reenforce community pride and develop a stronger neighborhood bond. To work with the Park and Recreation Department in the development of two annual neighborhood special events which might include: 1 . Neighborhood block parties . 2 . Community barbecues . 3 . Tug ' o war challenge matches . 1111 4 . Street dancing . 5 . Neighborhood booya party. 6 . Winter fun night; including possibly sleigh rides , neighborhood skating party , family tobogganing and sliding . 7 . Splash parties at Edgewood Community Center . 8 . Softball leagues by neighborhood, in cooperation with the Parks and Recreation Department. 9 . Neighborhood bridge parties . 10 . Gourmet food clubs , etc . C. Neighborhood park planning councils would serve as an extension of the municipal recreation department and Parks and Recreation Commission on all matters relating to park development and recreation programs in their respective area . Staff feels that a representative from the Park Commission could act as a liason between the neighborhood park planning councils and the Park and Recreation Commission . Y - 5 - D . The neighborhood park planning council would take on annual community park projects such as supervising • the winter warming houses , maintaining or assisting in the maintenance of a neighborhood park site, helping to construct new equipment or establish one fund raiser to help their respective neighborhood park . E . The neighborhood park planning council would review any park development plans within their respective park planning area prior to approval by the Park Commission and/or City Council. II . Recruitmen and Placement Staff would envision that recruitment will be the most difficult phase in establishing the neighbor- hood park planning councils . We would envision that the Park Commission would play an active role in recruitment and placement of residents from their respective neighborhoods . Possible methods that staff could provide assistance in recruitment might be through neighborhood block party, surveys, local volunteer coaches , community meetings , or any related recreational or social activity that could be conducted at their respective neighborhood park . Once a list of names have been compiled, we would need to select one person who could spearhead the effort and become the coordinator for their respective park neighborhood council. The staff also feels that the residents from the Groveland Park Foundation could be of great assistance in the area of recruitment and placement as they have already • been through this initial planning process . Additional recruitment methods would include; newspaper articles , Public Service Announcements , speaking engagements , direct mailings to groups or individuals , placement offices at volunteer fair, etc . III . Orientation One must remember that each volunteer will in fact be a representative of the Park and Recreation Department and the Park and Recreation Commission . Orientation of the park planning councilmembers would be the responsibility of our department and would include the following: 1 . Information about our department and how it functions . 2 . Information on our general purpose, objective and philosophy of our department . 3 . A clear explanation of the volunteers and park planning ' s obligation to the department; the role, the relationship, etc. 4 . Information as to how the particular neighborhood park council fits into the overall function of the agency . 5 . A detailed listing of what would be available as far as the support services from staff including but not limited to supplies , phones , clerical work, etc. 410 - 6 - In addition, staff would be preparing an orientation manual which outlines our agency as well as what the neighborhood park councils responsibilities might be. Once again, staff 1110 would envision involving the Groveland Park Foundation as much as possible in this area . IV. Training and Supervision Staff would envision that our department program staff would be responsible for the training and supervision of the neighborhood park councils either direct- ly or through indirect supervision . One of the key successes of the Groveland Park Foundation is that we have been able to stress upon each of them what an integral part of the recreation program they have become . We have attempted to treat their agency as much like our paid staff as possible . Providing them with required attention, support, etc . and of course recognition. In addition , they have assumed very real responsibility and have been accountable for carrying our those tasks which is an integral part of the training and supervision phase . V. Record Keeping Staff would recommend that some sort of record keeping such as minutes of meetings, etc . would be kept so that we have a means to go back and grow from previous council ' s mistakes and are not continually reinventing the wheel . In addition to a record as to how the prcess evolves , it will also provide us an opportunity to inform the City Council as to exactly what involvement and support there is for the park and recreation movement within the municipality. VI . Recognition Staff would envision that this area would be 1111 accomplished in many of the traditional means such as certificates, mention in public agency publications , area bulletin boards , special events , luncheons , citywide appreciation dinner, picnics, etc. In addition, staff would like to think that some type of recreation incentive program be established such as volunteers being paid off in recreation activities such as free or reduced registration in park and recreation department activities and/or outside private recreation firms such as possibly soliciting; bowling passes from Mermaid or local racquetball clubs . VII . Program Evaluation The neighborhood park planning councils would receive that same type of program evaluation that we provide to any of our other department programs . Eventually, we would envision that each neighborhood park planning council would submit an annual program as what they expected to accomplish which could be reviewed by the Parks and Recreation Commission to insure continuity and overall program quality on a citywide basis . Most importantly, the goals for the neighborhood park councils must mesh and remain consistant with the goals of our department. • - 7 Regarding the development of short range priorities within the park system, staff would envision that the process would • follow three steps : 1 . We would first review the parks and open space master plan once again. Establish priorities on a entire city basis . 2 . Take a look at each individual park and prioritize items within their respective park system. 3 . We would compile a final list which would have an individual breakdown of items by respective park , their cost and proposed funding source. To that end, staff has enclosed a listing of the park priorities by individual park with an estimated cost for improvement and a blank space for priority as well as a space for potential funding source. Staff would envision that we would probably need to break the priority list down even further than the enclosed list to reach within the $50 ,000 allotment staff is proposing per year but it will at least give us a position from which to begin . Staff fully realizes the following two things : • 1 . There is a great deal of work that needs to be accomplished once again by the Parks and Recreation Commission. 2 . The proposed plans provide somewhat of a different orientation for our department than from its previous direction. Staff would envision and welcome any discussions or conversations relating to this issue and do not expect the Commission to take any specific action at the March 24 , 1983 meeting . 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Site Amenities 90 , 200 - (Parking, Park Sign , Benches , Trash Recepticles , Bike Posts , Pond Development, Etc . ) $362 ,000 CITY I-IALL PARK COST ESTIMATE Funding Facility Costs Priority Source • 1 . Landscaping and Earth Berms $121,950 2 . Bicycle Path 19 , 300 3 . Picnic and Free Play Areas 31, 700 4 . Walking and Exercise Path 19 , 500 5 . Play Areas 85 , 800 6 . Multi-purpose Court 13 , 000 7 . Softball/Baseball Fields 42 , 500 8 . Volleyball 1, 150 9 . Horseshoe pits 500 10 . Site Amenities 5 , 950 (Park Signs , Benches , Utilities , Trash Recepticles, Bike Posts, Etc. ) $341 , 350 - 2 - GREENFIELD PARK COST ESTIMATE Funding Facility Costs Priority Source 1111 1. Landscaping and Earth Berms $105 , 800 2 . Bicycle Path 42, 600 3 . Tennis Courts 50 , 800 4 . Picnic and Free Play Areas 182, 800 5 . Walking Path 1, 500 6 . Marked Nature Path 29 , 800 7 . General Skating 23 , 350 8 . Play Areas 85 ,950 9 . Shelters ( ?) 85 , 900 10 . Multi-purpose Court 13 , 000 11: Softball/baseball Field 42 , 100 12 . Archery Range 7 , 100 13 . Hockey 600 14 . Site Amenities 88 , 650 (Parking , Park Signs , Benches , Trash recepticles , Bike Posts , Creek Development, Lighting Etc . ) 4111 $759 , 950 GROVELAND PARK COST ESTIMATE Funding Facility Costs Priority Source 1 . Landscaping and Earth Berms $ 40 , 100 2 . Bicycle Paths 4 , 800 3 . Tennis Courts 50 , 800 4 . Picnic and Volleyball Areas 19 , 900 5 . Walking Path 1, 500 6 . General Skating 2 , 900 7 . Play Areas 50 , 600 8 . Shelter 35 , 400 9 . Softball Field 5, 150 10 . Horseshoe Pits 500 11. Site Amenities 5 , 650 (Parking , Benches , Park Signs , Trash Recepticles , Bike Posts , Etc . ) 4111 $217 , 300 - 3 - HILLVIEW PARK COST ESTIMATE FacilityFunding Costs Priority Source 1110 1. Landscaping and Earth Berms $ 43 , 400 2 . Bicycle and Walking Path 7 ,050 3 . Picnic Area 20 , 200 4 . General Skating 3, 300 5 . Play Area 57 , 550 6 . Shelter 35, 400 _ 7 . Multi-purpose Court 13, 000 _ 8 . Softball and Free Play Soccer and Football 6 , 300 9 . Hockey 27 , 100 10 : Site Amenities 10 , 700 (Park Sign, Parking, Benches , Trash Recepticles , Bike Posts ELc. ) $224 , 000 LAMBERT PARK COST ESTIMATE 1111 1 . Landscaping and Earth Berms $ 36 , 500 2 . Bicycle Path 4, 550 3 . Picnic Area 14 , 800 4 . Walking Path 3, 200 5. General Skating 1, 300 6 . Play Areas 58, 800 7 . Shelter 35, 400 8 . Multi-purpose Court 13,000 9 . Softball and Free Play Soccer/Football 6 , 300 10 . Hockey 14 ,950 11. Site Amenities 15, 100 (Parking, Park Sign, Utility Development, Trash Recepticles, Bike Posts , Etc. ) $203 , 900 1111 - 4 - • OAKWOOD PARK COST ESTIMATE Funding Facility Costs Priority Source 1. Landscaping and Earth Berms 4111 $42, 000 2 . Bicycle Path 4 , 750 3 . Picnic Area 32 , 000 4 . Walking Path 3 , 050 5 . Play Area 7 , 350 6 . Shelter 26 , 300 7 . Multi-purpose court 18 , 400 8 . Softball Field 10 , 200 9 . Site Amenities 2 , 700 (Park Sign, Benches, Trash Recepticles , Bike Post, Etc . ) $146 ,750 RANDOM PARK COST ESTIMATE 1. Landscaping and Earth Berms 22, 750 2 . Picnic and Free Play Areas 22, 550 3 . Walking Paths 1, 025 4 . Play Areas 41, 550 5 . Multi-purpose court 13 , 000 6 . Site Amenities 2 , 600 (Park Sign, Benches , Trash Recepticles , Bike Posts, Etc. ) $103 , 475 WOODCREST PARK COST ESTIMATE 1. Landscaping and Earth Berms 33 , 200 2 . Bicycle Path 9 , 700 3 . Picnic and Free Play Areas 18 , 700 4 . Walking Path 900 5 . General Skating/Multi-purpose Court 13 ,000 6 . Play Areas 46, 800 7 . Shelter 37 , 400 8 . Softball Field 26 , 400 9 . Horseshoe Pits 500 10 . Site Amenities 8 ,200 410 (Parking , Park Sign, Benches Trash Recepticles, Bike Posts Etc . ) $194 , 800 MEMO TO: Parks and Recreation Commission 1111 FROM: Bruce K. Anderson, Director Parks, Recreation and Forestry DATE : March 22 , 1983 RE: Review of Swimming Personnel As you are aware, the Mounds View Parks and Recreation Department currently is responsible for the operation of both the Edgewood Community Center pool, as well as the outdoor beach at Lakeside Park on Spring Lake during the summer months . Staff has prepared a report which outlines the 1982 operation of the Parks and Recreation Deparmtent Aquatics Program, including both Lakeside Park Beach and the Edgewood Community Center pool . As can be noted , the program has become quite extensive with 26 part-time -personnel employed at the Edgewood Community Center pool and an additional seven full time/seasonal employees at Lakeside Park. Expenditures for the two facilities is currently over $32 ,000 , with revenue approximately $10 ,000 from the two facilities . Up until September of this year, we have been able to maintain our aquatics program in-house thorugIa_our current staff, with the Program Supervisor coordinating both operations as one aspect of her position. With the advent of the Edgewood Community Center 4110 pool becoming a responsibility of our Department on a full time basis in September, 1982 , we have found that the aquatics program is continuing to demand increased time from both the Program Supervisor, School District staff, as well as the Parks and Recrea- tion Director . Staff has met with the School District Community Education staff during the past two weeks to discuss the feasibility of hiring a half-time aquatics coordinator which would be responsible to the Parks and Recreation Department. Currently the School District provides overall coordination of the aquatics program on a School District-wide basis , with each individual Parks and Rec- reation Department responsible for the day-to-day operations of the pool. The School District has tentatively indicated that they support the concept and would be willing to contribute $1 ,500 - $2, 000 towards the salary of a part-time aquatics coordinator . Staff feels that with the financial support from the School District of $1 , 500 - $2 ,000 and the current budgeted amount of $3 , 500 for Water Front Director at Lakeside Park, as well as the additional $1 ,900 currently paid for the Pool Coordinator at Edgewood, we would have approximately $6 , 500 - $7 , 000 in supervisory salaries which could be assessed towards the hiring of a half-time aquatics 410 coordinator . - 2 - • Staff has a developed job description which is attached for your PP review which would outline the specific responsibilities the Aquatics Coordinator would have. In addition to assuming the responsibilities outlined in the enclosed job description, staff feels that it would provide three additional functions to our Department: 1. With the hiring of an Aquatics Coordinator we would be able to expand our program offerings which would not only benefit residents from a programmatic standpoint , but also would increase revenues at the pool facility. 2. It would provide us the opportunity to coordinate our Aquatics Program under one supervisor which would give us - better continuity between the pool and beach facilities from both a staffing and programming standpoint . 3 . The major impact would be on our existing staff as it would free a great deal of staff time to become involved in other areas , such as, the potential development of Park Planning Councils . Staff feels that by consolidating the three part-time Aquatics Supervisors positions and with the cooperation of the School District 111 we would be able to hire a half time Aquatics Director at a lower rate than we are currently paying while increasing services from a nine month seasonal position to a 12 month Coordinator. As we are currently in the process of interviewing and hiring a Water Front Director for the Lakeside Park Beach Program, staff would like to raise the issue before both the Park Commission and City Council at this time so that the position could be implemented for the 1983 Beach Program should it appear feasible. Staff will be available with additional support data or questions at Thursday' s Park Commission meeting. BKA/pf POSITION ACCOUNTABILITY WRITE-UP POSITION TITLE: Acquatics Director - half time position 1111 DEPARTMENT: Parks, Recreation and Forestry ACCOUNTABLE TO: Program Supervisor PRIMARY OBJECTIVE OF POSITION: Is to organize, direct, implement, and coordinate the City ' s acquatics program at both the Edgewood Community Center pool and Lakeside Park beach. MAJOR AREAS OF ACCOUNTABILITY 1. Responsible for the supervision, hiring, and evaluation of all beach and pool personnel including lifeguards, water safety instructors , maintenance personnel and related acquatics supervisors . 2 . Responsible for scheduling the working hours, rotation and staffing needs of the lifeguards at both the pool and swimming beach area. 3 . Assign work duties to assure that they are taken care of in an efficient and smooth manner to include lifeguarding , first aid, cleaning and other maintenance as directed. 4 . Responsible for preparation of all time sheets , Red Cross • certification cards and other written material as requested by the Program Supervisor. 5 . Responsible for the in-house training and supervision of all lifeguards in the areas of regulations, rules, safety procedures , use of the equipment and techniques of general beach and pool control. 6 . Responsible for working and coordinating with all related agencies involved with the pooland beach program to include but not limited to other municipal recreation departments, Mounds View swimming association and local community, civic organizations . 7 . Directs and coordinates the preparation of the year round swimming program which will be mailed to all school district residents promoting swimming opportunities available through- out the city. 8 . Oversees a variety of public relations activities designed to make the most effective use available promotional possibilities through local media, flyers, school announcements , letter correspondence, etc. and follows through to evaluate, to the extent possible, the excess of such endeavors. • ' - 2 - 9 . Establishes necessary policies and procedures required to ensure all necessary paperwork is maintained for the proper ' ID and efficient running of the acquatics program. Prepares a variety of well documented reports that clearly identify existing program activity and extent of participation. The reports should include supporting information identifying accountability for administration for each program and related employee lists, budget allocations , etc . 10 . Coordinates and controls facility usage for the Edgewood Community Center pool and Lakeside Park beach to include pool rentals and other special pool activities. 11. Initiates and controls all supply/equipment purchases to replenish existing inventories and provide additional items necessary for effective program implementation and ensure that they are in good working condition. 12 . Assumes other responsibilities as apparent or designated. MINIMUM WORK QUALIFICATIONS 1. 3-5 yrs .of experience in supervision of either waterfront or pool operations . 2 . Must have a valid W.S . I . Red Cross Certificate. III 3. Have a four year degree from an accredited college or comparable experience. '` INTRODUCTION 1110 The following report outlines the 1982 operation of the Mounds View Parks, Recreation and Forestry Department aquatics program including both Lakeside Park Beach and Edgewood Community Center pool. BREAKDOWN OF COSTS FOR POOL There were twenty-six (26) persons employed part-time staff during the year of 1982 for the Edgewood Community Center pool. Seventeen ( 17) were employed as Water Safety Instructors at the hourly rate of $5 .00 . Six (6) were employed as Advanced Life- savers/aides at the hourly wage of $4 .00 . One was employed as a summer pool supervisor at an hourly wage of $6 . 00 . Two were employed as daytime pool coordinators at $8 .00/hour . (See exact breakdown in the appendix) . Budgeted amount for pool staff was $9 ,000 .00 . Actual expenditures 4111 were $10 , 903 . 50; thus having a $1, 903 . 50 over-expenditure in projected staff employment . Budgeted equipment/T-shirts for pool operations was $400 . 00 (shown as in-s(2rvice and equipment in the budget book) . Actual expenditure was $1, 017 . 75 which included the therapeutic ladder, staff T-shirts and swimming equipment such as flippers, diving pucks, whistles , clip boards , etc . Budgeted expenditures for Edgewood pool was $9 . 400 . 00 and actual expenditures was $10 , 903 . 50 , showing a $1, 503 . 50 over expenditure . Budgeted revenue was $9 , 400 .00 (a wash account) and actual revenue was $9 ,693 . 61 therefore showing a $293 . 61 increase in projected revenue. Subtracting the over-expenditure and the increase revenue, the result is a negative ( $1, 209 . 89) for the 1982 pool program. The breakdown of participants for each class offered during the four quarters of the year is given in the appendix of this report. - 2 - r POOL OPEN SWIMS AND LESSONS STATISTICS An average number of 900 swimmers participated in open swims pe quarter. The yearly number being 3 , 600 swimmers at 50 /swimmer the revenue totalling approximately $1, 800 . 00 . On the other hand , lesson revenues were $7 , 893 . 50 with about 623 participants . BREAKDOWN OP BEACH COSTS There were six (6) persons employed during the summer of 1982, a six week program, for the Lakeside Beach facility . Three ( 3) were employed as Advanced Lifesavers at an hourly wage of $4 . 31 and two (2 ) were employed as Water Safety Instructors at an hourly wage of $5 . 37 . One was employed as Waterfront Director at a salary of $3, 500 . 00 . (See the exact list in the appendix of this report. ) The amount budgeted for staff was $14 , 700 .00 and the amount expSd was $13, 889 . 55 . Budgeted amount for beach equipment, maintenance, and all operating costs other than lifeguard staff was $9 , 000 . 00 ; actual amount expended was $6 , 759 . 70 . The total amount budgeted for the beach operations was $22 , 500 . 00 } of which $20 , 649 . 25 was actually expended showing an over-projection of $1, 950 . 75 . The beach received actual revenue (other than donations from the two cities) by means of lessons and concessions . Budgeted was $800 . 00 for lesson revenue with actual receipts of $456 . 00 therefore showing a ( $344 .00) under-projection . Budgeted was $200 . 00 revenue for concessions and actual receipts gained was $386 . 79 therefore showing a $186 .79 over-projection . t • Approximately 740 hours were open for programming at the Bdgewood Pool during Lhe year 1982 . Approximately 630 hours were open for use at Lakeside Beach within the 10 week season . The pool employs over four times the number of staff persons than at Lakeside Beach. The pool functions as a primary program with a continuing service whereas the beach is a condensed and intense short life program. The pool employed part-time staff (except for the pool coordinator and summer staff) and the beach employs temporary, full-time staff . Full-time temporary denotes a person working a minimum of 40 hours per week. The pool program prioritizes swimming instruction whereas the beach prioritizes the facilitation of safe water enjoymcnl . • ADMINISTRATION ION Accununulative costs for pool and beach administration are here given: Cindy Johnson was employed as Waterfront Director at a salary of $3 , 500 . 00 for the summer quarter , ( 10 week period) . Cindy Johnson also was employed as Pool Coordinator during the fall quarter , ( 10 week period) for a salary of $1,954 .00 . Both job salaries for the months of May 1 - December 31 (a 3; quarter time span) totalled $5 , 454 . 00 . 1982 SWIM STAFF r` EDGEWOOD POOL r E/HOUR EMPLOYEE DUTY 00 Brad Peterson W.S . I . 41/0 $5 . 00 Mary Borgstrom W.S .I . $4 . 00 Lynn Christensen Lifeguard/aide $5 . 00 Jan DuRose W.S . I . $4 . 00 Mark II je lle Lifeguard/aide $4 .00 Sara Stewert Lifeguard/aide $4 .00 Date Tate Lifeguard/aide $5 .00 Wendy Harris W .S . I . $5 .00 Sue Lynch W.S .I . $5 . 00 Jeannie Vint W.S .I . $5 .00 Carol Merker W.S . I . $5 . 00 Lori.. Asplund W .S . I . $5 . 00 Beth Kruse W .S .I . $6 . 00 Chris McAninch Pool supervisor $5 .00 Leslie Jeatran W .S . I . $5 . 00 Lynne Mitchell-Becker W.S .I . $4 . 00 Michael Bury Lifeguard/aide 1111 $5 . 00 Kevan Cahow W.S .I . $5 . 00 Sheryl Larson W .S .I . $5 . 00 Lisa Edstrom W .S .I . $8 . 00 Cynthia Johnson Pool coordinator $8 . 00 Ken Lelm Pool coordinator $5 . 00 Sue Anderson W.S .I . $5 . 00 Marcus Magnuson W.S . I . $5 .00 Bob Andruss W .S .I . $4 . 00 Nancy Peterson Lifeguard/aide BUDGETED . . . . $9 , 000 . 00 EXPENDED . . . . $10 , 903 . 50 5 1982 WINTER SWIMMING PROGRAM Beginners 15 Beginners 15 Pie-bcyizzncrs 5 Pre-beginners 9 Advanced beginners . . . 10 Tnl:crmediat-e 4 TOTAL . . . 53 1982 SPRING SWIMMING PROGRAM Pre-beginners 10 Pre-beginners 21 Beginners 13 Beginners 14 Beginners 18 • Parent-tot 15 Adult beginners 10 Adult intermediate . . 3 lnl7ermediaLes 4 intermediates 14 Swimmers 3 Swimmers 1 Wader exercise 3 Advanced beginners . . . 9 Advanced beginners . . . . 6 TOTAL 144 1111 - 6 �.. • 1982 FALL SWIMMING PROGRAM • Parent/tot 7 Gym ' n' swim 10 4111 Adult lessons 7 Intermediate/swimmers . . . 5 Beginner II 11 Handicapped 9 Parent/tot 12 Beginner I 11 Adult lessons 8 Swim ' n ' slim 13 Adult beginner 2 Parent/tot 17 Intermediate/swimmers . . . 9 Advanced beginners 9 Beginner II 14 TOTAL 144 4111 1982 SUMMER SWIMMING PROGRAM POOL INSTRUCTIONS SESS . I SESS . II SESS . III TOT . Pre-beginning 23 23 30 76 Beginners 30 30 31 91 Adult Beginners 5 5 Advance Beginners 19 11 17 47 Swimmers 8 4 11 23 Intermediate 9 9 Parent/tot 19 5 24 Jr . Lifesaving 6 6 LAKESIDE PARK INSTRUCTIONS Beginners 21 10 Advanced Beginners 5 2 TOTAL 319 ! rf ' 411 'ter to - 7 - 1982 LAKESIDE PARK 6:- STAFF TITLE WAGE Mary Borgstrom Lifeguard/aide $4 . 31/hour Scott Ford W.S .I . $5 . 37/hour Nancy Peterson Lifeguard/aide $4 . 31/hour Sue Bernhagen Lifeguard/aide $4 . 31/hour Robert Andruss W.S . I . $5 . 37/hour Cindy Johnson Waterfront Director $3 , 500 . 00 BUDGETED $14 , 700 .00 EXPENDED $13 , 889 . 55 1111 s - 8 - . h OPERATION OF NEW BRIGHTON BEACH AND POOL New Brighton carries a staff of approximately 20 beach and poo lifeguards/instructors . A head lifeguard supervises the beach and a pool supervisor overlooks the pool. . Hourly pay scale is $3 . 35 - $6 . 23 per hour . The beach has a budget with which to function as well as supplemental funds provided by a parking fee of 50 /car/time. About two years ago the department employed one person to oversee both the beach and pool programs . It was the opinion of the program supervisor that this arrangement was not successful because it is too demanding a job to expect supervision by one person in two sites . Also, since the supervisor was also to teach swimming lessons at the pool and guard at the beach, the supervisory role was unrealistic as well as impossible at the two sites . The New Brighton Parks and Recreation Department does share beach and pool staff which is a successful venture . Therefore, staff had the possibility of being scheduled for morning , afternoon and/or evening times . Pool lessons are held with a minimum of six and maximum of fourteen per class with. three to four classes in the pool at one time . The pool program basically makes a profit or breaks even during any given season . OPERATION OF IIOPKINS/MINNETONKA BEACH AND POOL • The Hopkins Parks and Recreation Department pool and beach program is very unlike our beach and pool operation. They operate two beach sites, one being very large and one being small. They also operate swimming instruction at three pool sites . Their beach program is a $45 , 000 budgeted operation manning many personnel including lifeguards, concessionaires , gate tellers, night watchmen, parking lot attendants and others. Daily attendance at the beach is 3, 000 - 4, 000 . This is a seasonal program, whereas the pool program is yearly . I will not pursue the operations of Hopkins/Minnetonka as we are then comparing apples to oranges . III1 - 9 - r _____ . -- . RAMSEY COUNTY BEACH OPERATIONS Ramsey County hires beach lifeguards under civil service guidelines . Lifeguards are paid from $5 . 40 - 6 . 02/hour depending upon seniority . Any beach having three or more lifeguards also has a senior lifeguard who supervises the others at a range of $5 . 81 - $6 . 50/hour . A chief lifeguard is employed to travel to all beaches inspecting operations. The wage begins at $7 . 28/hour . Ramsey County will open one beach Memorial Day and all re- maining beaches will open June 18 . Operating hours are 12 : 30 - 8 : 30 p.m. The lifeguards rotate positions every hour, working an eight hour shift. One hour is spent in the first aid room where they 'answer the phone, handle first aid problems and eat a lunch . This is their rest time although they are still on duty . It is a paid time to be in the rest room. All employees have reinstatement rights and receive an automatic cost of living pay increase . Most guards return from 4 - 5 years . • 0 1 -10- RECOMMI3NDATION It is my recommendation that a seasonal head lifeguard be hired to supervise the Lakeside Beach program. This person would al serve as a 1 i feguarel . would supervise staff and oversee the daily beach functions and operations . This person would be paid an hourly wage and would work a regular 40 - 60 hour work week. The position would be directly supervised by the Aquatics Director and ultimately by the Director of Parks, Recreation and Forestry . It is also my recommendation that the Aquatic Director position be a permanent position at a salaried wage. This person would supervise, train and coordinate the entire aquatic staff, offer standard swimming lesson curriculum, and deal with the programming and operations of the aquatic activities . This person would work hand-in-hand with the program offerings on a yearly basis . This person also would serve as a pool instructor . The aquatics program would include daytime, evening , summertime and weekend pool -operations as well as beach front operations . My recommendation is that one aquatics director and one head lifeguard be hired to oversee beach front and pool programs . One person designated to supervise two sites as well as instruct and/or guard at both is an awesome task and spreds a person too thin to perform well . Both sites need a designated supervisor. I do believe that staff at both the beach and pool could be sha to obtain maximum potential and service of all employees . Also. staff sharing provides more hours of diverse work and duties and thus encourages good morale , diversity and various challenges for the employee. Staff employees at both sites would be paid at a rate of $4 . 00/ hour for advanced lifeguard and $5 .00/hour for W.S . I . and $6 .00/ hour to the head lifeguard. Water safety instructor certified personnel would be preferred . This hourly rate would be for both the pool and beach sites . The beach head lifeguard position would be paid from the Lakeside fund and the aquatics director would be paid from fee receipts from the pool program. Therefore, the pool program would need to run in a manner in which money would be made . The pool program philosophy must modify to put more emphasis into mass efficiency instruction and less emphasis in pool availability to the leisure swimmers . Therefore, I would see more efficient use of pool space. The instructor per student ratio must be more controlled , efficient , and feasible rate . Staff must be supervised on a frequent basis by the aquatics director as to teaching techniques , pool rules , regulations and program operations . Currently this is done only on a hap-hazard manner as the Program Supervisor has minimal contact with pool staff dealing only with program goals and rules and regulations • of the operation. Intimate supervision is required at the pool of which Only an aquatics director can give. MEMO TO: Mounds View Parks and Recreation Commission • FROM: Staff DATE : March 22 , 1983 RE: Modified youth baseball proposal As you are aware, staff has met with the Mounds View Athletic Association during the past month regarding the feasibility of revising the nine year old youth baseball program. That proposal was not accepted by the Mounds View Athletic Assoc . and it appears that they will be offering the same program for nine year olds during 1983 summer season. During the past two weeks we have received a number of parents ' phone calls requesting our department offer some type of modified baseball program for nine and ten year olds . The requests that are coming in from parents indicate the same type of position staff had that being a more gradual transition period needs to be established between eight ball and youth little league . The City of New Brighton has indicated they would be willing to offer a modified youth baseball program from nine and ten year olds in conjunction with our department for the 1983 season. At this time, specific rules and regula- tions have not been developed but staff envisions we would work those problems out through parental involvement . • Thoughts that have been shared with us at this time include having the youths pitch to their own team, possibly a different pitcher each inning , possibly a continuation of the eight-ball program and/or a combination of the two. Staff ' s request at this time is to have some type of support or direction from the Park Commission authorizing staff to pursue the development of a modified youth baseball program in conjunction with the City of New Brighton and local parents . The only drawback that staff envisions with this program would be the same as with the youth pitching machine league that being a potential conflict with the athletic association . I have not been able to contact Curt Mathison, President of M .V.A.A. to let him know we are pursuing this type of program but I don' t personally envision any problems judging from our earlier meetings . Staff would be willing to enter into a discussion regarding the wisdom of such a program on Thursday evening . BKA/s11 MEMO TO: Mounds View Parks and Recreation Commission 4111 FROM: Staff DATE: March 22, 1983 RE : Silver View Park Improvements After reviewing the Phase I development of Silver View Park, it appears that we have completed every project on our list except for the completion of the baseball/softball infield and outfield fences . Although we do not have the final accounting to the dollar regarding the Silver View Park fund, City Finance Director Brager has indicated that we have in excess of $6 , 500 in reserve in the Silver Park Account at this time. Staff would recommend that the Park Commission allocate the $6 ,500 .00 to complete the infield skinning and purchase of Bryant rec rock as well as fencing of at least if not possibly both outfields . Staff has done preliminary research in costs in this area and the current cost for rec rock is $7 .92/ton delivered and we will need approximately 500 tons of rec rock or $4 ,000 .00 to complete both infields at Silver View. The preliminary fencing estimate for 5 foot chain link fence has been proposed at $7 .00 • a running foot and we will need 500 feet of fence or $3 , 500 .00 . Staff feels that this is a No. 1 priority as without these two park improvements we will not be able to utilize the two ballfields for the 1983 softball season. As the project is proposed to be under $5, 000 .00 , staff would be preparing a memo for the City Council to receive informal bids for the project and bring back the low bid proposal to the City Council for their approval in the coming weeks . Should you have any questions regarding staff ' s request of this project, feel free to contact myself directly at 784-3055, ext. #41. BKA/sll • 4111 ,(, . „ .", , A 1 �t 3