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HomeMy WebLinkAbout09/23/82 Agemda & Packet Ammer m ,—--T F-, ,.--- r,,., ,. —. ...we,.., WV 0 9. i a. r5' �`:3F Y C i s. �. � ' f; I1 of Q� J IAQW' �e Igr r 4 ' ''"-, IV" *"1." RAMSEY COUNTY,MINNESOTA GATEWAY TO THE NORTH 2401 HIGHWAY 10 MOUNDS VIEW, MINN. 55112 Of-PAU1 Mt Ni UI l'AIiRS, 784-3055 In( lit Al IUN ANU ! mit`,j ItY September 22, 1982 Dear Mounds View Parks and Recreation Commissioners: Enclosed is your packet for our regularly scheduled September meeting on Thursday, September 23, 1982. The meeting is scheduled for 6:30 p.m. in the City Hall Council Chambers and should be a relatively short meeting. The major issues on the agenda for the Commission 's review will include an update on the proposed park shelter buildings, review of a policy for •- hiring outside firms and a decision regarding the playground equipment at the Red Oak Elementary School . As we do not have a great number of issues for the Commission , staff would recommend a brief tour of Silver View Park prior to our meeting. We would just meet at City Hall at 6:30 p.m. and drive over to the park to quickly walk the site and staff can update you as to our progress regarding outstand- ing contracts, fall seeding and proposed future facility development. Should you have any questions regarding the enclosed packet or be unable to attend our meeting on Thursday, feel free to give me a call at 784-3055, extension no. 41 . Illfir 400-rely .44400, truce . a der . , Director Parks, Recreatit and Forestry III BKA/sll Enc. CITY OF MOUNDS VIEW PARKS AND RECREATION COMMISSION • Thursday, September 23, 1982 AGENDA 6:30 p.m. Mounds View City Hall Council Chambers TOUR OF SILVER VIEW PARK 6:30 - 7: 00 p.m. I . CALL TO ORDER AI . APPROVAL OF THE AUGUST 26, 1982 PARK COMMISSION MEETING MINUTES* VIII . CHAIRMAN 'S REPORT I IV. COUNCILMEMBER'S REPORT V4. REVIEW OF RED OAK PLAYGROUND EQUIPMENT AND FUTURE DISPOSITION* 'II . RECREATION PROGRAM UPDATE - MARY SAARION A. REVIEW VIDEO TAPE OF SUMMER PUPPET WAGON PROGRAM 7-4'PE 411 B. WINTER PROGRAM OFFERINGS kVII . LAKESIDE PARK UPDATE, VANDALISM AND POTENTIAL ARSON -„ COMMISSIONER BOWMAN '�Zy oao VIII . PARK SHELTER BUILDING UPDATE - BRUCE ANDERSON IX. REVIEW OF POLICY REGARDING USE OF OUTSIDE AGENCIES FOR PROVIDING RECREATION PROGRAM SERVICES * gO° r X. STAFF REPORT XI . ADJOURNMENT ? 04-TE ©t/ E Ips *DENOTES ITEMS THAT NEED OFFICIAL COMMISSION ACTION • • t MINUTES OF THE PROCEEDINGS OF THE PARKS AND RECREATION COMMISSION • CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA August 26 , 1982 • Mounds View City Hall Council Chambers 6:30 p.m. CALL TO ORDER: The meeting was called to order by Chairperson Wayne Burmeister at 6: 36 p.m. ROLL CALL: Commissioners present: Chairperson Wayne Burmeister, Commissioners Marilynne Dennehy, Donna Bowman, Ed Letendre, Frank Silvis , Wayne Weflin and Cindy Wermager. Councilmembers present: Councilmember Bill Doty Staff Present: Director Bruce Anderson, Program Supervisor Saarion APPROVAL OF MINUTES: A motion was made by Commissioner Silvis and seconded by Commis- sioner Bowman to approve the July 22, 1982 Park Commission Meeting minutes as presented by staff. Motion was adopted unanimously. 7 ayes • 0 nayes CHAIRMAN'S REPORT: Chairperson Wayne Burmeister indicated that he had viewed the new Lambert Park Shelter Building and felt that the building could work quite well , and met our initial design and finan- cial conraints. He questioned whether or not the Lexon window could stand up to the potential vandalism that it may receive and staff indicated that he felt that it was quite durable. Commissioner Burmeister also questioned the status of the old buildings. Staff indicated that they had all been removed except for Hillview which was scheduled for removal during the coming weeks. Park and Recreation Director Anderson indicated that he had read an ad in the paper which stated that used classroom buildings were available for sale between $5,000 and $6,000 in the Anoka School District. After outlining the type of building and potential uses of the building, the Park Commission directed staff to personally view the buildings with one of the councilmembers to determine the feasibility of using them as park shelter buildings. Staff concurred and stated that he would set up a meeting with Councilmember Doty in the next week. COUNCILMEMBER'S REPORT: Councilmember Doty indicated that he had no report at this time. VISITOR'S PRESENTATION: Visitor Marilyn Eibs attended the Park Commission meeting and indicated that she was representing the pre-school program at • Abiding Savior Lutheran Church and desired to have some of the playground equipment from Red Oak Elementary School be donated to the pre-school program at the church . Staff then distributed a memo outlining the status of the equipment at Red Oak and re- quested Park Commission action on this issue. Parks and Recreation Commission Meeting Minutes August 26, 1982 • Page two Following a great deal of discussion , at which time Commissioner Bowman indicated that the Lakeside Park Commission was also in- terested in the equipment, a motion was made by Chairperson Wayne Burmeister and seconded by Commissioner Wermager to accept the donation by School District 621 of the playground equipment at Red Oak Elementary School and that the equipment should remain at Red Oak until a decision could be reached by the commissioners at their September meeting. The motion passed unanimously. 7 ayes 0 nayes Staff then indicated that it may be a good idea for the commission- ers to personally view the equipment at Red Oak to determine the best use, prior to the September meeting. MMER PLAYGROUND REVIEW: Program Supervisor Saarion outlined the summer recreation program and indicated that the program was extremely successful as we had to turn away program registrants at a number of our summer playground sites because of the full attendance. She then "walked" through the fall recreation brochure with the commissioners and indicated the new programs that were being offered in the fall . 411 Specific programs she eluded to were new daytime swimming and gym programs at Edgewood Community Center as well as new athletic programs including five-man basketball and Saturday morning floor hockey. Park and Recreation Director Anderson reviewed the year-end puppet wagon report and stated that it was a successful first year of the joint powers agreement with the city of New Brighton in offering the puppet wagon program. He further stated that the puppet season had concluded with a melodrama written and directed by the summer puppet wagon staff and that a video tape presentation will be made at a future commission meeting. Park and Recreation Director Anderson commended Program Supervisor Saarion and Department Secretary Linke for the excellent job they are currently doing with the city newsletter and offering the high quality of recreation programming they currently coordinate and supervise. LAKESIDE PARK UPDATE: Staff briefly reviewed the status of Lakeside Park and indicated that Commissioner Bowman, who is currently the Chairperson of the Lakeside Park Commission would provide a more indepth report for the Commission. Commissioner Bowman commented on the resolution no. 1277 which changed the current structure of the commission to more accurately reflect what the Commission is responsible for. She indicated that the City of Spring Lake Park is not interested • at this time in this type of resolution and she further indicated that she would be preparing a second draft resolution for the Lakeside Park Commission and Park and Recreation Commission `to review during the coming months. She concluded her report by stating that in general the season had gone extremely well and that she Parks and Recreation Commission Meeting Minutes • August 26, 1982 Page three was especially pleased with the new arrangement that had been developed with the concession wagon wherein the Commission re- ceived a 10 percent revenue/rebate check on all gross profits. SILVER VIEW PARK UPDATE: Staff reviewed the maintenance specifications that had been enclosed with the commission packet and stated that bids had been opened on Wednesday, August 25, 1982. Staff felt that the commission should be actively involved in the process of reviewing the contractors and recommended that the commission interview each of the individual contractors, similar to their involvement in the hiring of the city park planning consultant. A motion was made by Commissioner Silvis and seconded by Commissioner Bowman to interview the five low bidders with the commission on Thursday, September 2, 1982. The motion passed unanimously. 6 ayes 0 nayes The commission further directed staff to make arrangements for fifteen to twenty minute meetings with each of the firms and that we would meet directly at the Silver View Park site. • Staff reviewed the City Council action regarding the sodding of the soccer field at Silver View Park and stated that the council felt at this time they would like to take a "wait and see" attitude as to how the site looked after the re-seeding project had been completed. Councilmember Doty reiterated the council 's position and stated that they would be willing to reconsider their position during the spring of 1983. RECREATION ACTIVITY ACCOUNT: Staff briefly reviewed the status of the Recreation Activity Account explaining to the Park Commission it 's current usage as well as it 's current status. The current status of the Recreation Activity Account is currently showing a $5,500 deficit due to the major expenditures of equipment in 1980 for youth soccer and our summer baseball program. Staff further stated that we are currently $17 ,000 in the black as of August 1 , 1982 and felt that we would be able to make up the current deficit as well as show a sizable profit at the end of 1983. BUDGET UPDATE: Staff briefly hit the highlights of the budget process indicating that second cuts had been made and their were a number of areas with which the park and recreation budgets had been reduced. Staff further stated that he felt we would be able to continue services at our current level with no anticipated growth scheduled for 1983. Parks and Recreation Commission Meeting • Minutes August 26, 1982 Page four S GOLDEN GLOVES BOXING PROGRAM: Staff reviewed the memo regarding the potential of establishing the Golden Gloves Boxing Program in the City of Mounds View. • He stated that a Mr. John Holmes , a Mounds View resident, was interested in establishing a Mounds View Golden Gloves Boxing Program and requested from the city staff to receive permit priority and program endorsement from the city Parks and Recre- ation Department. After lengthy discussion as to the merits of Golden Glove Boxing and how it would interelate to the other athletic associations within the city, a motion was made by Commissioner Bowman and seconded by Commissoner Silvis to endorse the Golden Gloves Boxing Program in the City of Mounds View and direct staff to provide office and administrative assistance as well as scheduling/permit priorities through the school district. Motion was adopted unanimously. 6 ayes 0 nayes The Park Commission further directed staff to review the program within six months to see how the program had evolved and determine if any problems had developed. • MID-SEASON FORESTRY REPORT: Director Anderson reviewed the mid-season forestry report and stated that the forestry program had an extremely successful year with over 900 plantings. He further stated that he felt the addition of Odis Newton and Ken Lelm as forestry assistants had greatly enhanced the park system and city public grounds. PROPOSALS FOR DONATIONS FROM JAYCEE WOMEN: Staff reviewed the memo which outlined a number of proposals for possible expenditures of the generous donation of money from the Mounds View Jaycee Women. Following staff reports and a general discussion a motion was made by Chairperson Burmeister seconded by Commssioner Weflin to place a youth tot/baby swing at Hillview Park, to construct a glider swing at Silver View Park which was to be placed on the top of the sliding hill in sleeves and thirdly to construct a sand volleyball court at Groveland Park. The motion passed unanimously. 6 ayes 0 nayes STAFF REPORT: Staff reviewed the monthly report and discussed the summer C.E.T.A. crew as well as the future developments of the Groveland Park fund raising committee. ADJOURNMENT: A motion was made by Commissioner Bowman, seconded by Commissioner • Weflin to adjourn the meeting at 9:25 p.m. The motion passed unanimously. 6 ayes 0 nayes sect '. "% .• i� :d, ' •+ce . ders•n rj`� ._ ctoraP rks , Recreation and Forestry • MEMO TO: Mounds View Parks and Recreation Commission FROM: Staff DATE: September 22, 1982 RE: Playground at the Red Oak Elementary School As you are aware, the staff reviewed the status of the playground equip- ment at Red Oak Elementary School and requested direction from the Commission as to the future displacement or relocation. As can be noted in the enclosed Park Commission meeting minutes, the Park Commission requested an extension in making the decision regarding the Red Oak property until they had the opportunity to visit the site. As you are aware, Marilyn Eibs representing the Abiding Savior Lutheran Church and Lakeside Park Commission are both still interested in the playground equipment. Staff has no recommendation at this time regarding the relocation of the playground equipment. Should you have any questions regarding the equip- ment or the request from the two respective agencies, feel free to contact • staff at extension no. 41 . BKA/sll • 1 iMEMO TO: Mounds View Parks and Recreation Commission FROM: Staff DATE: September 22, 1982 RE: Lakeside Park Commission Update On Sunday, September 12, 1982 the Spring Lake Park-Blaine-Mounds View Fire Department were called to Lakeside Park to put out a fire that had been started in the Lakeside Park Pavillion. Attached is a list of the damage that has occurred at the facility, it appears that although this list is somewhat incomplete, that the damage will be in the range of $3,000 - $5,000. The building is fully insured through the O'Donohue Agency and an insurance adjuster has been contacted to provide an accurate figure regarding the damage so that a timely means of repairing the facility can be accomplished. • In addition to the damage at the Lakeside Park Pavillion, the Lakeside Park Commission met on Tuesday, September 14, 1982 to close out their year and review their future plans for the summer of 1983. Commissioner Bowman will provide an update at the meeting regarding Lakeside Park's future plans as well as review the 1982 beach operations. BKA/sll • MEMO TO: Bruce Anderson, Director Parks , Recreation and Forestry FROM:, Cindy Johnson, Aquatic Director DATE: September 14, 1982 RE: Lakeside Park and Beach Assessment of Fire Damage (Fire - September 12, 1982) 1 . New Overhang and vents (approximately 10) . 2. Side on west end and southwest corner replaced. 3. Parking lot side door and lock. 4. Roof replaced on west half of building. 5. Sheet rock in first aid room replaced above both doors. 6. Removal of pay phone. 7. Smoke and ash damage throughout the west end. 8. Boat, dock sections , guard chairs, table, supplies look okay from outside -- • was not able to enter building. Ring buoys are also in good shape. 9. Windows need to be shut -- kitchen window on beach side was broken recently. Might have happened the night of the fire. 10. Also was not able to climb onto roof. Please let me know what I can do to help. It is very disheartening to see the results of someone else's indifference. • 9 id , 5 c__&-ecto I__ O / 4c-40 t9/tA o h'/.4.a 4.& 4 /I 5/ do., /l-'s/&.fro-wr • Key • MEMO TO: Mounds View Parks and Recreation Commission FROM: Bruce K. Anderson, Director Parks, Recreation and Forestry DATE: September 22, 1982 RE: Park Shelter Buildings The Mounds View City Council directed staff to negotiate the purchase of three park shelter buildings from Ken Ernst House Movers at a cost of not to exceed $24,000 for purchase, relocation, and for all building modification. Staff is meeting with Mr. Ernst on Thursday afternoon along with our pro- posed contractor from Stenco Construction to negotiate a firm price for the buildings and determine the specific dates and locations for delivery. Staff has enclosed a number of memos that were submitted to the City Council since our last Park Commission meeting regarding the feasibility of purchas- ing the buildings and which outline not only the proposed costs but also • include pictures of what the buildings would look like. The buildings are basically 24' x 32 ' classroom style buildings which are in extremely good condition, they are carpeted and have windows on one side and a two door entrance-exit system. In addition to being fully insulated on all six sides , the buildings also come with electric forced air furnaces and central air conditioning. Staff feels that although they are not ideal buildings from a vandal resistant perspective, with some modifications in our current staffing procedure, staff feels that the buildings would prove to be a welcome addition to our park system for a number of years down the road. Proposed locations for the three buildings are Groveland Park, Woodcrest Park and Hillview Park. The major issued that needs to be reviewed other than the final purchase price and building modifications are site locations. Staff has attached copies of the three park master plans for Groveland, Hillview and Woodcrest which outlines the proposed locations of the buildings and we will be discussing design • criteria alternatives regarding the proposed location sites at Thursday's meeting. As we will be attempting to finalize locations for each of these three buildings at Thursday's meeting , staff recommends that the Commissioners 411 attempt to drive around to each of the three neighborhood parks to familiarize themselves with the park locations and review the possibility of where the buildings might be located. Should you have any questions regarding the proposed purchase of the buildings or locations, feel free to contact staff at 784-3055, extension no. 41 . BKA/sll .`,.1 • Softball Path . Free PtaY Volley Bal i 1c Prcrrcng 5 4- '-..!,,.;4.7.-,, I- t P 1 ,:;;;;',..:31e. Elementary Play k r' t .. `/ Tet Play elcricm t* i• ' ,fie I` • t e, .• ' ' 7 ! Pics Shelter/Wareing House Terris ,-,1',',7',1.. < Biller .. _ ► Horseshoes `lBUtter Park SKr :IEntry A 1 %. wsl� ._ tl, En Entry Benches Berm Parking -1 Bicycle Path AiSk ill General Skattng .i Groveland Park -..'` �'`-- Master Plan 0. ` Saunders-Thalden Associates, Inc, _-...... ..... Mounds View Parks 4 (ty Wde Park System Master Plan ,. 0.4r,....441%View.Mrrtesota nrchltectsflying" Glomera tonOscape Architects q,,, 0440 flying Co Dr.M1tpk%%155344612-944-7279 ! J7cc•. 3740 Lindell Btva,St laps,M.,63104 314-534-3990 —J __ .- statiom s Y£ r . -1 Th _ _ ,> iii immi l...i :ter Lir ul �i �l �,' t r t___u t- • �- i 1 _ J i t a J f 'l 1 i ' ii t, Ili l: o. . Prcrac Shener/Warmnq House Elementary Play Path Tot Play Bench Bench Berm ;= • Entry Entry l r f Free May Foctba2/Sxcer1`I {' !rack a -A.,-ooae Cour _ Y ` Benches i +a �, Permanent Ftetanr+g Wal /1111 w '} General Skattnp Softball .�� .. _ Park Sqn ---1"--.,,f14.,.. _' • - Entry e Qa Ise . N q Butter Berm Parkr •t' s.ra • . U1 V�'�....--• r... Hillview Park • x Master Plan Saunders-Thalden Associates, Inc. �� - Mounds View Parks �`" "' Gtrtllhds Patti System rtisL.wan ArchteCts Flamers lontlsC ArChtects �� MOIS�Oi6 Y>r+�r.."1- r,esota 3140 1 y�„�cbua aM n ss 314 oa-3990 3140 boded Blvd, St Louis Mo A310A 314-514-3990 - - �,tri,Mt/ 1 tr immiP imiel It Elementary Play { n -. Tot Play Picnic Shelter/Warming House n9 En l' 8erm a Path tc>x — General Skating t i i . f t -PsDose Court _ Berm I Berm , l I e `v Parking Park S4+ e s • Berm Sottbal _f_ Bicycle/Foot Path Benet' Free Play Horseshoes Historic Marker Entry Woodcrest Park ,--� Master Plan Saunders-Thalden Associates, Inc. --M ti _., Mounds View Parks Ir Gar Min!mak Srstem Master Plan Architects Ptmners tasacaDe ArcrstectsI41L1 Motortle -moi• 6440 F,rQ Loud Or.?k&s n55 344 612-944-7279 L 3740 trxyetl ltd. St tows.M:63k-t1d '314-534-3990 _ aetal3u.' R • Li4/7t -- 2 • MEMO TO: The Mounds View City Council FROM: Bruce K. Anderson, Directo Parks, Recreation and Fore" t , DATE: September 9, 1982 RE: Potential purchase of portable shelter buildings During the past two weeks, staff had read in the newspaper that the Anoka School District was selling eight of their portable classroom buildings for approximately $5,200 - $6,000 per building. Staff discussed this issue with the Parks and Recreation Commissioners at their regularly scheduled meeting on August 26, 1982 and they directed staff to investigate the possibility further to determine whether or not the buildings could be feasibly used as park shelter buildings. On Tuesday, August 31 , 1982 City Councilmember Doty, Park Maintenance employee Larry Decheine, Superintendent of Public Works Gary Kardell and myself met with Ken Ernst, who currently owns the buildings , at the site to view them and determine whether they could indeed be used as • park shelter buildings. The buildings are 24 ' x 32 ' in length or 760 square feet and would be portable shelter buildings similar in size and interior construction to the building behind Pinewood Elementary School . We found the buildings to be in extremely good condition with the exterior being grooved cedar with asphalt shingles, solid wood doors and fully insulated on all six sides. The buildings that are currently for sale are now in groups of six, as the pictures indicate, and were initially purchased as separate buildings and placed together in one large section. The buildings do come apart individually but would need a fourth finished side to complete the building. The interior of the building is extremely well done with paneling , carpeting, complete forced air furnace, central air conditioning , recessed ceiling lights and partitioned off closet space. All six of the buildings which we observed were in extremely good condition and in the opinion of all four of us, were being sold well beyond their current purchase or replacement costs. • Staff forwarded a letter dated September 2, 1982, to Mr. Ernst, the president of Ernst Movers, of which I have included a copy requesting additional information as to the feasibility of the city purchasing the buildings. At this time, I - 2 - • have not received any response to my letter dated September 2, but have done some additional research regarding the necessary modifications that would be required to make the building usable. The specific improvements that would be required would include frost footings and three rows of block under each of the buildings, wire mesh over the windows and rubber skate tile on the interior of the building. Estimated cost to make these improvements are as follows : 1 . Frost footings and block would be approximately $1 ,200 per building. 2. Interior skate tile would run approximately $800 per building. 3. Exterior window screening would be approximately $200 and the initial electrical hook up would be approximately $300 per building. This would bring a total cost of modifications to $2,500 per building. Staff is requesting Council direction at this time as to whether or not we should continue persuing the feasibility of purchasing these buildings from a financial perspective. It would be staff's recommendation that the buildings could function • very well as warming house buildings and the cost of $7 ,500 per building would be far below what our costs would be to purchase comparable facilities. The specific recommendations that staff would have regarding the buildings would be to purchase three of the buildings to be located at Groveland, Hillview and Greenfield Parks with a total projected cost of $22,500. It should be further noted that the buildings do come, as indicated earlier, with central air conditioning and one of staff's recommendations that could possibly be utilized would be to use one of the central air conditioning units at the public works garage as they are currently just using a window unit. There may be some additional costs to hook up the air conditioning at the public works garage, but we see that as a real benefit for the working conditions of the city crew. Staff will be on hand to respond to any questions or concerns the council may have regarding the buildings and to dialogue with you regarding the feasibility of purchasing the buildings . BKA/sll • • ��''� r , • .� Cifilot Mour aS GeV' RAMSEY COUNTY,MINNESOTA GATEWAY TO THE NORTH 2401 HIGHWAY 10 MOUNDS VIEW, MINN. 55112 Ol PAH]ML Ni' UI I'A IT F:., 784-3055 III CIM Al ION ANIS I (Ilii I Ii\ September 2, 1982 Mr. Ken Ernst, President Ernst Movers 9400 - 85th Avenue, No. Minneapolis, Mn. 55445 Dear Mr. Ernst: This is just a short note to follow up on our meeting on Tuesday, August 31 regarding the feasibility of purchasing one or more of the temporary classroom • buildings in Elk River. As per our discussion on Tuesday, the City of Mounds View is interested in exploring the possibility of using the classroom buildings as winter warming houses/park shelter buildings . Our current need would be for four of the buildings which would be placed in separate locations within the city 's park system. As we discussed, access to each of the four parks would be extremely easy and we would be willing to have the site prepared, i .e. frost footings and three rows of block ready for the building to be placed upon. The main question that we would like to raise at this time is should the city desire to purchase four of the classroom buildings , what specific price break would your firm be willing to extend to the city. Two thoughts that come to my mind would be: 1 . Would yourfirm be willing to stick to the for sale price ranging from $5,200 - $5,600 and also include in that price finishing off the four sides with the cedar siding should we decide to purchase four buildings. 2. Would you be willing to accept a flat price of say $20 ,000 for four buildings? Mr. Ken Ernst • September 2, 1982 ' Page two As the City Council will be addressing this issue in the very near future, I would appreciate your response to these questions and any other input or throughts that you might have regarding the sale of the classroom buildings. Should you have any questions regarding this letter or the city's position , feel free to contact myself directly at 784-3055, extension no. 41 . 111:!IIIP .4011110, AAA—. ce-rel, And- s 4/b ectobi Parks, Recreation ;lid Forestry BKA/sll cc: Mayor Duan- McCarty Councilme ber Bill Doty Wayne Burmeister, Parks and Rec. Comm. Chairperson • Don Pauley, Clerk/Administrator . ... ... . • ' -+0-'''''' '..r:7','°,''-.:Al,'•--..••:. ,, •' t . Ng . . -. 4 t ,-1,17.' r' , i t . _ .. 4, . ••• ..A221411Ar ,.1 • '''.;•,';,,'''';',?'i, . ,,..; , .,;,,4,.,t,,,......e . ., , I __ jp ,,r,ii, s,. i Ar. r ,';: - . .•.'" , — ,si n , :',.,••• I fi ... , . ei,04,,,,,,,..4,-i t,, 1 ' '.• I 4 , mie 1 a A 7.. ,, . 1,,,•.'.r..;:' .",' ' \... ;.: .4,.....,...., „,.. LI", Vii ... . -.,•4 , . . _ .. 4 • H.:.,; L . .„,,, , \ ... • ___________ ... ..... . •. ...,....„., •.:, I— - •II, I . .,k''''....,:, • • ,,.•,.,..,.)., .. 4 , Li . ., 7,,,==,..........14•64.Z,•44,1=x 1' • . •'1MI 1 , • • I . .•„ ' TO" • ,, :=7"i3Ng '' )...... -----,- • .\ A. „.-....._-___.,..-..._... -.., - _ .._...._..... _...... .....,.-: ,...,/ .;f e....,.ir --rrz—;- 11A i -. . . — i, .... r.: - ..k iiir : _mriormAismigmr...A ,, • — • ,,;,..,,... ___,—.----- - , \ ' k, • '.- . SC:, . i , IX ‘ 'JAL:,-...4.-...• . \ ---,••-- ---/,- - 1 \. 44 . ..... • . ..... . .,. ..,,,. .. . \ , / — • . ------ . —'- '.-.. 111! • r'.:. ------, , _,.._ , . _ . _... t.. :.... —...- -------......'.... , . -a- ..--.......r.-.•..-- lit,ga,1.t.,,,4 4PN N'' .-..........-...........7.=--........ 4 ,..1 • 1 , 1 , ...„, f' .. , ....,. . .., --- •::i MI r .. lit - - . . 0 \ . . . ' . '' . '•......,.', v Es s 1 i •':', ---ti,1734 , 1 ') '''',:il,"i'l.iii . , ''''' '•,.. . . , l i • MEMO TO: Mounds View City Council FROM: Bruce K. Anderson , Director Parks, Recreation and Forestry DATE: September 20, 1982 RE: Purchase of Park Shelter Buildings The following memo has been prepared to give you the most up-to-date information that staff has received regarding the feasibility of purchasing three park shelter buildings in 1982. Staff contacted Ken Ernst on Monday morning and Mr. Ernst indicated once again that he still has three buildings that he would be willing to sell to the City of Mounds View. He further indicated that the sale price of $5,500 was for four sides completed, which is still agreeable to him; but he also indicated that should price become an object, he would be willing to ' negotiate further with the City Council and/or staff. Staff also contacted Jerry Stenhoff once again from Stenco Construction and he indicated that his initial estimate of approximately $1 ,500 for frost footings and foundation would not be quite as accurate as he had hoped, as it appears that the price would be closer to $2,000 to have footings and two or three courses of block built below each building. Staff feels that through the negotiation process with Ernst Construction, we would still be able to work within the $24,000 figure for the purchase of three buildings. The other issue that came to light was the heating system which staff had indicated was a forced air heating system. Staff understood this to, be a natural gas furnace system but after further investigation ,• it appears that all the buildings that are remaining have electric furnaces. To give you an idea on the cost differential between the use of propane and electric, staff has researched the cost in 1982 for our park shelter buildings and compared the trailer at Hillview Park to that of the trailer at Lambert Park as Hillview was heated electrically and Lambert used propane. Much to the surprise of staff, it appears that the electric unit at Hillview was cheaper to operate than the propane furnace at Lambert. The specific costs are $467.69 for gas and electric .at Hillview Park as compared to $885.32 at • Lambert Park which includes gas, electric and propane. Staff has included a de- tailed accounting of how these monies break down, but it appears that at least a portion of the increase at Lambert Park can be attributed to set up and delivery Memo to City Council September 20, 1982 • Page two charge which would total just short of $150.00, but we would still have approximately $250.00 more for the propane unit at Lambert as compared to the all electric unit at Hillview Park. There are many variables which could be attributed to this differential , i .e. doors opened and closed, insulation in buildings , temperature of buildings , number of hockey games, etc. The basic premise that appears to be feasible is that there is not a great deal of difference between the electrical and propane units regarding costs after the set up, delivery charges , etc. are separated and pulled out. Should you have any further questions regarding the purchase of the park shelter buildings , please feel free to contact staff at extension No. 41 . 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ELMGMEGallMsalal T.exg1 INVOICE O emical NUMBER NO 2 Energy Products 1430 Old Highway 8 New Brighion, Minn. 55112 , • Phone (612) 633 0333 invac ; CUSTOMER NAME I ';Int• rU , 4.• . . 4 e__U'/(-a_.4.1/1.11r-4-fi-i 0 . ,X6171.1-e,A, 7 Ct,c - T r 4,..i I_ 2 . _ arc --)—:--// 51UMLli UI1111 II NO O/�11 til milli l Ir I — '_ yV■■�,.-111tt --/ VOICE DATE �.��Y!VY74ti �!4K • 4'.ti . d ,j I �,� , ,� i, , .,,.. . . 1 • ,1 I IN d1,T c1,.1:i„a,k �tf N 'd1(� +�fi• • %,,.7:77:_.;,,,..-,11 + . rpt ,r (IA14 ,M� Yi w��L- .A +7.44, E'it�i:�j 4 t I Y:� , . . ' ":-1-'''tn17177"gf•',' . '' .• '4' / / • -- • .11111BORY .., ,E.0 * _(..t)(2 .,/_-??,- ;. .? X., -,-r,-(-tie_ ,- ./L • , ) f ' C6— h,,CZk- ----jc„.cp 1-, ---e, e'c) , -7-,-eP-- „ _ _/�3______ /1,5 0 0 0f i/ AI � 11 --- r rI\ - --- ---- • Received By: ”" - -�--._._ . — - - t1,1 I _—_� -`�� '• ' . INVOICE NUMBER 1430 Old �N� ��` Highway 8 NewMinn. �7/3 " ' ���V ^»xrmmpn Phone (612) Brighton, ' ' ' ~°� NAME i---- . 633-0333 ! SHIP TO I n \c/0 I 0 L____ 2,_________.G.1,c.,451 _>i-Z4.<.- _ ._-4---`5-- ..--. iNVOIC DAT ..---- ----- -------_,P.y_tKp• 6 e. I,—_ C2,s4, .,....3,7-„,4_____/ . Mon ______. II= . um.��� _- ___ _-__-___ _ �—_� En=��� - - - —__-- . -- �---______--____ - . ' - ____ Moil - - �� � -_________ _ __-_' ��6"xuBv� � --'--- - - •' -__--_ __-_-__ __—___' ixV|C[ P HF0 - / / /`` rw» |/ /o ,/ '' - ' .`�cu �--~ ~ � _ � ' ' � *�/ -- ' ��—' � '` /"/4 �� »� ' / _-_ \ ' 1.l L � � ~ � / ^ �7�1 --' �i� ] �� � ��- --_' -----_ — _ _ ��/ —~ - c~^�`{ �^— ��_. ��� � ' ....-- • ~ _—~_'_-- ____'--__- — _, .._: (A) % ------(------- ___________ . i It Libor Sales Tax lE STORAGE SYSTEM AND PIPING INSTALL E.0 IN ACCORDANCE WITH 1HE Pli0`,'P.,. ', . ; . TOTAL DUE • Illinip .. Amount Paid Received By STOMER INSTRUCTED ON HOW To SHUT OFF GAS AND THE LOCA I ION'ol ALL :0 i ti i •)11 TEST � / /--- ~~—~'' --' .�~ --�� ~^~�`- — THE ODOR c*Ac/cn/or/cs*Avsessw• D —` m^osov DEMONSTRATEDrome� /''wv/eSPRESSURE LOCKED MINUTES /c- '-'`^^" "mLExuwA»ewnn«* aooA/uo/ osc/x./ o/ MI * ^^�:/uOnnEopomoc*cs — INVOICEMENTION ui ow/ AND ^w00%/ MEMO TO: Mounds View Parks and Recreation Commission FROM: Staff DATE: September 22, 1982 RE: Policy regarding outside programs During the past two years, our department has been inundated with numerous companies, agencies and individuals who have formed companies to provide recreation programs/activities. We have kept our use of these firms or agencies to a minimum during the past two years as we have found that it' s been more equitable for our department to hire and train our own staff rather than go with outside agencies or special programming groups . We have found a number of program areas where it has been beneficial to hire a firm or agency to provide us instructors and staff to teach a specific special interest group and it has proven to be extremely beneficial to our department as well as to the residents who participate • in these programs. There currently are five programs which we are offering in the Fall where we have hired basically two firms for the use of their instructors. The five programs are as follows: 1 . Jazz Exercise 2. Fun, Fit, and Fantastic 3. Jazz-Dancercise 4. Protect Yourself 5. Weight Control The Jazz Exercise, Protect Yourself, and Weight Control programs are run by a gentleman named Paul Gibson and his firm. The Fun, Fit, and Fantastic and Jazz-Dancercise programs are coordinated by the Community Dance Theater. We currently have arrangements with these two firms whereby we coordinate and handle all the registrations and school permits , etc. , for their program and they in turn provide instructors and assist 111 us with promotional material in exchange for a per registrant cost averaging from $1 .00 to $3.00 per registrant. -2- IOW The major reason that we have employed these firms to assist us with recreation programs is that they have a high quality program with excellent instructors and are able to provide us with services at the same price if not less than the going hourly rate that we would be able to employ instructors for ourselves. To assist with the hiring of outside firms , staff would recommend the following policies be adopted for outside agencies contracting to provide recreation programs within our department: 1 . No firm would be allowed to sell any related items without prior permission of the Parks , Recreation and Forestry Director. 2. All promotional material for the program has to be cleared through our office to insure that the publicity promotes our agency rather than the company per se. 3. We would set the class minimums and maximums that would be allowed to register for the program. • 4. All registrations have to go through our office rather than through their particular agency. 5. All instructors would be interviewed first by our depart- ment to insure that our high quality standards for instructors is continually maintained. 6. The firm would be responsible for liability insurance as well as Workman' s Compensation. 7. We would establish an hourly or a per session rate for all contract hirings rather than a flat rate of reimbursement per student registered, which would insure us a set dollar amount to work from. 8. We would establish a minimum markup from the program costs that they forward to us of 20% per program which would be allocated back into the Recreation Activity Fund. 9. We would receive time sheets outlining all the hours that their instructors worked regarding that particular program. 10. We would require them to wear Mounds View staff shirts for all activities that ' ere coordinated under our jurisdiction. -3- Staff will be reviewing each of these policy issues on a one-by-one basis to inform you as to which ones are not currently employed, which ones would be new, and which ones might provide potential difficulties in enforcing, as well as difficulties from the particular firm or agency we would employ at Thursday evening' s meeting. Should you have any questions regarding specific policy issues being proposed, please feel free to contact staff at 784-3055, Extension 41 . BKA/pf • • • MEMO TO: Mounds View Parks and Recreation Commission FROM: Bruce K. Anderson', 111r o Parks , Recreation, ,o ".s, ry DATE: September 22, 1982 RE: MONTHLY UPDATE - AUGUST 1982 The following issues and programs are outlined to provide the Commission with a better overview of the department' s day-to-day operations. Each of the listed items are strictly information oriented and not intended for formal Commission action. 1 . Groveland Park Fundraising - The Groveland Park Fundraising Council held a fundraiser at the park on Saturday, September 11 , 1982 , to raise money for developing Groveland Park. The day was extremely successful , with over 300 local neighbors attending the myriad of activities that were planned ranging from a local volleyball tourna- ment, concession sales , cake walk, bingo, paint-a-face, and the City puppet wagon. In addition to the day' s activities the Groveland Park Fundraising Council also held a raffle which raised approximately $1 ,200.00 in revenue which will be allocated for future park development. The next meeting of the Groveland Park Fundraising Council has been scheduled for Monday, September 27th , at City Hall at 7:30 p.m. 2. Park Vandalism - The only major park vandalism that has occurred during the past month has been to the Lakeside Park Shelter Building which staff outlined in another report and two soccer nets that were stolen from Pinewood Elementary School . The soccer nets at Pinewood Elementary School have been recovered and we will be receiving financial remuneration from the individual who burned them. 3. Edgewood Community Resource Center - The Edgewood Community Resource Center held their grand opening the week of September 14th through the 17th and our department participated in a number of the activities from -2- senior citizens swim, volleyball matches , department display, ice cream • social , and community dance. The opening week was extremely successful and we look forward to continued use of the Edgewood facilities during the evening hours as well as daytime. 4. City Newsletter - The October/November City Newsletter was delivered on September 10th and 11th by local Boy Scout Troop No. 400. This was the first time that the City had used the local Troop and it appears that the delivery of the City Newsletter went extremely smooth under their direction. At this time the City Council is reviewing the delivery system provided by the Boy Scout Troop and will be making a decision as to who will deliver the City Newsletter for future issues shortly. 5. 1983 Budget Proposal - The City Council is currently reviewing the budget submitted by staff and will be making a final recommendation during the final three weeks regarding the status of the budget. Staff has included a printout of the proposed 1983 Park and Recreation Budget as it has • been proposed to the City Council at this time. The only two modifications that staff is aware of that will be made in addition to the budget would be an additional $2 ,000.00 added for chemical treatment for the Silver View Park site and, secondly, a reduction in the building rental for winter warming house facilities as we are proposing to purchase an additional three buildings. BKA/pf Attachment b r MEMO TO: Mounds View Parks and Recreation Commission FROM: Bruce K. Anderson, Director Parks, Recreation and Forestry DATE: September 22, 1982 RE: Parking Lot Alternatives Staff has enclosed a copy of an article entitled "Perforated Paving Block", which staff feels have a very feasible application within the City' s park system. As we do not have a great deal of heavy traffic in our existing and proposed parking lot areas , staff feels that the concept of perforated paving blocks allowing turf to grow up in between the block areas to give much more of a green look would be extremely more aesthetic and more pleasing than a black paved parking lot. Obvious advantages of the perforated paving blocks are listed in the enclosed brochure; as they range from aesthetics to air quality, site amenities, energy efficient, water quality and also water quantity. • With the existing storm water run-off problems that the City is experienc- ing , the concept of perforated paving blocks would be a welcome addition to the City 's park system when we reach the point of finalizing or dis- cussing the concept of developing paved parking lot. It should be noted that this is strictly an information item at this time, to be kept in the back of each of our heads. Should you have any questions, feel free to contact staff at extension no. 41 . BKA/sll 1 • The Designers' Notebook—VI , I Perforated Paving Blocks rr`j: Perforated paving blocks (also called grass pavers, turf blocks can significantly reduce parking lot project costs while adding i or,in some cases,simply paving blocks)can be used in place to the aesthetics of a large commercial complex. of concrete or asphalt paving in areas designed for foot or The portions of shopping center and other commercial t light automotive traffic. Examples of such areas are residen- parking lots designed to provide parking for cars in excess tial carports and driveways, patios, paths in gardens, and of the "average daily traffic" level are ideal areas to consider supplemental parking areas in commercial developments. for the installation of perforated paving blocks.Generally,this Perforated paving blocks are normally concrete grids of area comprises 50 to 60 percent of the total parking area varying shapes (depending on the manufacturer) that have provided. openings in them to allow for plant growth and water flow. A Perforated paving blocks should be installed on a subgrade perforated paving block installation is visually pleasing, pro- designed to allow for water percolation and absorption,while vides positive environmental benefits, and, in some areas, being sufficiently strong to support the weight of cars. With proper design and installation, the blocks will support traffic without ruts forming, and without breakage of the blocks. Grasses or other groundcovers which can tolerate light vehicular traffic, full sun, and low moisture conditions should be planted in the openings of the blocks. Once mature, the grass or groundcover will appear to cover the majority of the • `N`0.Id'f1-1 a,,r tti It I v ' .,.. �i.:9 m ■ Mtl tll��,� s, ,rf eIv K 0 6till1, • I area where perforated paving blocks have been used. -+ a,. ° ��,� :� ;;��r�. „w^ydltwl in uvf Ue1t l�, ti MlyWf y �yti4%�y 4 / ,„7, ,4,01.44:‘, €✓' '+,4,000- _I 5 z ,T , , r . Fr `.:.„,4„.,,,.. aE �? -411.,k,41,,,,.,,, ,..,,,. . ..rt 4 4 ii . ' ' ! . 41'..:P4!';,' .: / -' - e wi, ;E_?_,,---...- . ::.• .!..:...• ,..,,. /,.,?i,,,,I. .. , --1,1*"....41111M.VMML:110•111 ,,„....z/W.,=.11Pr l, r f! 4 ,/ i ; + • ... �. f ti '` 1, I 1,0 m ..4";,f L - L iM . • • r ' t 1:111 L a < . Y NatureScape July 1982 - ` M! r • _ The Designers' Notebook—VI • Many large commercial parking areas, such as shopping wl 1-&'1-0.39.--- ..,-- ,;.r;;;:,.-::,,,.. Atr- . center parking lots, are designed to provide parking spaces e .tii",� for 2 to 3 times the average daily automotive traffic level in �' -�" '� the commercial center. In addition to parking, the lots may ',.".;% ' - ,+' .", ` 'l, help to satisfy open space and stormwater detention require •,. .',,f.:,'.;:r.. ��- - ments. As a result, significant paved areas with low parking ;;,.:'t" - occupancy are created. Incorporating a properly designed • / grass paver system into these low use areas, which may comprise as much as 50 to 60 percent of the total parking f area,will add to the"green"space,allow for occasional park- ing and improve the stormwater detention function of the — ,• .,r '. i parking area. ,,4-,;r�'' Grass pavers are normally placed on a 3 to 6 inch base • of sand,fine stone,or gravel which has been spread uniformly -•e �'v over a smooth, cleared subgrade. The voids in the blocks . 4%p® are filled with soil in which has been planted a suitable grass ,, ,, ;41) 7-;' �� or groundcover. A properly chosen grass or groundcover must • ' withstand occasional vehicular traffic, mature quickly,and be •. suitable for the light and moisture conditions of the area in r', which it is planted.Where plantings are not desired,the voids fi • P., can be filled with sand or gravel. ''~ .7 A '• -•A Benefits of the perforated paving block system are nu- .. merous. When the grass or groundcover is established, the Typical Paved Lot area incorporating grass pavers will resemble the appear- yp ance of a well maintained lawn or field.The area can be used for parking while satisfying some open space requirements F ",411 - -• ...'..•_ i i'�"' .,, kr,��, .,..A.- in an innovative manner. These benefits are particularly at- �„y -• 1,-....• '• y;:,;,,,r15,. t..c �'0w > �- tractive to owners and occupants of commercial centers. ~Y :• p The velocity of water flow over perforated paving blocks r : 'F„� is about half of that on a comparable paved area. Because ` } of this, runoff water will soak into the soil and subgrade of the system, adding to the volume of water that can be stored when the parking area is also designed to provide stormwater detention. The "captured” storm runoff then provides mois- ture necessary for growth of the groundcover, reducing or eliminating the need for periodic watering. The remainder of the runoff water will percolate through the soil into the ground V r a water system. However, certain precautions must be taken when•using r ^ grass pavers. Oil and gas dripping from cars and trucks, and the constant running of tires over the plants, will kill the grass 4y ? or groundcover and may clog the soil and prevent the flow of water to the subgrade. If the subgrade of the perforated paving blocks does not absorb runoff water quickly, ponding . ' ;1 ".. 'Q, '' may occur on the surface. While this may not be detrimental �., to users of the area,the grass or groundcover may be harmed by the high moisture conditions. In addition, if there is in Bloc sufficient drainage, in northern climates freezing and thawing Perforated Paving. o4iF . may cause heaving of the blocks. Parking' Lot • "7 NatureScape July 1982 • Environmental Impacts .,. • t. .1, Aesthetics Ar ,i . The plantings and surface design of grass pavers create e... an aesthetically more pleasing area when compared to a , w , • large paved area. • .C.1' t " :',4' , .,;' i „, `4,7'1" t'� taP ,r,: , , Air Quality ;- ‘, ! l ,J,'�` .,• Air quality will be improved as a result of the trapping of • It ;, ' ' dust and dirt particles by the grass or groundcover. Also, the • '• �'+•••. ' grass or groundcover will produce oxygen that will be dis j.', • -- , charged into the atmosphere. Paved areas store and radiate / •', ; large amounts of heat. An area with grass pavers will provide a cooler micro-climate. Iii ? ;{fit• 1 /.: -:: ::.,::::,....,,,,,, Amenities j7 Glare, present with large, uninterrupted paved areas, is ,''� reduced or eliminated in areas utilizing perforated pavers. '`' '.'. The perforated paving block system is suited for multiple uses /� • " " such as parking, stormwater detention and storage, while adding to visually satisfying "green" space. r'; t Energy Areas utilizing perforated paving blocks do not have to be cleaned with street cleaners, reducing the use of fuel and .: 'a& manpower to run these machines.This savings may be offset, *. r or i. however, if plantings in the pavers require periodic mowing. `' ,';. n �t +` ,.t Water Quality Water quality improvements will result as particulates and <a i` \0 ''''':`•• '.''',.;•••. :'r �� _ pollutants carried in runoff water are trapped in the ground- ry' •i' r /'' , cover, soil and subgrade of the perforated paving blocks. 40,,,,,qtr, ,•,,,,,,.,, ,,,,, .....,,,, 4. ., 44 :, ,,,,_, , ,...:,‘„*„.,,5.:1.-„,..;,--.;,,-42= These particulates and pollutants would normally reach the stormwater drainage system and receiving streams. 6t"• r� }. Water Quantity /: ,� a�x� �, /.,./2,::;:,:,..:.,71 !!!, r The volume of runoff water reaching storm sewer systems �a� ! ,` ' and receiving streams will be reduced as a result of runoff ° / �% • being stored in the perforated paving block system. This can .Fi `••`_•. •;,` also help decrease the frequency and severity of flood events. • Groundwater aquifers will receive recharge water as a result W✓P/% / t of runoff water draining through the grass pavers and perme- ' , able subgrade into the groundwater system c P.S;�g 1 SR€ 0t i,F Vii. 11 : +$T'4'H .,k 1,.4t2 st l!% i .0.',11;1''` �1yy � NatureScapo July 19n? <x� ��The Designers' Notebook--1/1 _____ _ w. �a ,: p , ry s Irs .W ::n F`S@ fad}/ A,E.4kii "•:,..:.. ...,. Cost o'i f' The initial cost to install a grass paver system will, in most construction costs. cases, be higher than that of a comparable paved area. This ilia cost differential can be reached or eliminated,in many cases, Maintenance costs may be a consideration. Mowing may because the stormwater drainage system necessary for the be required, and occasional watering may be necessary dur- parking area can be smaller in size, reducing materials and ing long, dry periods. p 6 • _IIIION • 1 • c , 1. , ' • is•- " !.. - 4.-',+'. , '- li♦ /' y - •.uldh i 4. • v Fes^ Y+ •i ', ` . •• • REFERENCES 3. Kamedulski,G. E.and McCuen, R. H.,"Evaluation of Alternative c: 1. Poertner, H.G., "Practices in Detention of Urban Stormwater Stormwater Detention Policies," Journal of the Water Resources ; i Runoff,"APWA, July 1974. Planning and Management Division,ASCE,Vol.105,No.WR2,Sep- 2. Lager, J.A. et al, "Urban Stormwater Management and Tech- tember 1979. nology: Update and Users' Guide," EPA-600/8-77-014, U.S. Envi- 4. American Public Works Association, "Urban Stormwater Man- ronmental Protection Agency, September 1977. agement, Special Report No. 49,"APWA, 1981. Prepared for the American Planning Association—Environmental Division by Frank A.Rupp Ill,Illinois Department of Transportation.Illustration by Cynthia M.Montague, L.A.,Senior Planner,Lake County Department of Planning,Zoning,and Environmental Quality,Waukegan.IL. 6r NatureScape July 1982 ` ` .....