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Home My WebLink About08-22-85 Agenda & Packet CITY OF MOUNDS VIEW PARKS AND RECREATION COMMISSION 1111 Thursday, August 22 , 1985 AGENDA 6: 30 p.m. Mounds View City Hall Council Chambers I . CALL TO ORDER II . CHAIRMAN 'S REPORT III . COUNCILMEMBER'S REPORT /4,144r-M5 64 57 / IV. REVIEW OF LONG TERM FINANCIAL PLAN V/ 1110 V. HERBST SUB-DIVISION PROPOSAL VI . FALL RECREATION PROGRAMS VII . PARK TOUR A. GREENFIELD PARK B. GROVELAND PARK C. RANDOM PARK VIII . MOUNDS VIEW COMMUNITY THEATER 1111 IX. STAFF REPORT X. ADJOURNMENT MINUTES OF THE PROCEEDINGS OF THE PARKS AND RECREATION COMMISSION CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA August 1 , 1985 Mounds View City Hall Council Chambers 6 : 30 p.m. CALL TO ORDER The meeting was called to order at 6: 30 p.m. by Chairperson Wayne Burmeister. ROLL CALL Commissioners present: Chairperson Burmeist- er , Commissioners Weflen, Long, Linnell , and Silvis. Commissioners absent: Commissioner Letendre . Commissioner Bowman has resigned. Councilmembers present : Councilmember Quick. Staff present : Park and Recreation Director Anderson . INTERVIEWS WITH The Park Commission interviewed three appli- PARK COMMISSION cants for the current Park Commission vacan- PLICANTS cy: 6: 45 p.m. Alice Fritz , 7:00 p.m. Jan Lindberg , 7 : 15 p.m. Diane Wuori . Each inter- view lasted approximately 15 minutes. Fol- lowing the interview process, a motion was made by Commissioner Burmeister, seconded by Commissioner Long to recommend to the City Council that Diane Wuori be recommended as the individual to fill Commissioner Bowman' s vacancy. Motion passed. 4 ayes, 1 nay BRIEF TOUR OF CITY Due to time constraints, this item was de- PARK SYSTEM INCLUDING layed until the August 22, 1985 meeting. GREENFIELD PARK, WOOD- CREST AND RANDOM PARKS APPROVAL OF MAY 23 PARK A motion was made by Commissioner Burmeister, AND RECREATION MEETING seconded by Commissioner Long to approve the MINUTES May 23 Parks and Recreation Commission meet- ing minutes as presented. Motion passed unanimously. 5 ayes, 0 nayes COUNCILMEMBERS REPORT No report was provided. /d/Ng,Li/ CHAIRPERSON 'S REPORT G} rso inquired when the tennis nets would be placed at Greenfield Park. Staff indicated they would be up the • following day, as they were special ordered. Chairperson Burmeister also stated that there was a broken swing at Groveland Park and staff stated that they were not aware of it and that it would be repaired immediately. -2- GREENFIELD PARK UPDATE Staff reviewed the letter from Barton-Aschman requesting additional monies for services 1111 beyond the scope of the initial contract. Staff provided additional background outlin- ing the additional meetings that became necessary with the Rice Creek Watershed Dis- trict. Following a general discussion, it was the concensus of the Park Commission that the items, as outlined, were within the broad scope of the initial proposal and that the recommendation should be denied. A motion was made by Commissioner Linnell , seconded by Commissioner Weflen to direct staff to for- ward a letter to Barton-Aschman indicating that their request for additional monies would not be granted. Motion passed unani- mously. 5 ayes, 0 nayes. SUMMER RECREATION Staff indicated that we had a positive sum- PROGRAM UPDATE mer, and that recreation programs had gone as scheduled. Staff further stated that our fall softball leagues had filled up for the most part during the first day of registra- tion. Staff also indicated that the fall recreation brochure would be available for Commission review at the August 22, 1985 meeting. VIEW CHAPTER 52 .03 Staff stated that the City Council had KINKING IN THE PARK scheduled their first hearing on Chapter 52. 03 , and the ordinance as initially pre- sented was adopted 5-0 . During the second and subsequent reviews by the City Council , the item received much attention from the media as well as from City Councilmembers and residents, and the ordinance was turned over to the City Attorney for further review and rewriting. Staff indicated that this issue would probably come before the Council at one of the future Council agenda sessions. GROVELAND PARK PLAY- Staff indicated that the equipment had been GROUND EQUIPMENT UPDATE ordered from GameTime in the total amount of $15,000, with $7, 500 coming from the Grove- land Park Foundation and $5,000 from the Neighborhood Park Planning Fund and $2, 500 from the MSA Bond Fund. Staff indicated that all the equipment should be delivered in ear- ly August with completion slated for the first week in September. LONG TERM FINANCIAL Staff indicated this item would be placed on LAN the August 22 agenda, as final copies had not been presented to the Park Commission . -3- STAFF REPORT Staff indicated that Maureen Thielen, City • Aquatics Director had tendered her resignation, as she accepted a new position in Grand Rapids, Minnesota. Staff indicated that Maureen would be a major loss to our department, as she has done an excellent job coordinating our aquatics program. Staff also discussed the progress on the Community Theater production of "Oklahoma" and stated that the play has scheduled performance dates of August 16, 17 , 22, 23 , 24 and 28 with all performaces at 7 : 30 p.m. COMMISSIONERS REPORT Commissioner Linnell indicated that she had not had a positive experience with our summer T-ball program and that she was not pleased with the volunteer coach. Staff indicated that this was an unfortunate situation and having been informed after the fact, it was difficult to deal with the issue at this time . Commissioner Linnell indicated that she would bring the issue to staff ' s attention earlier in the year, so that the item could be dealt with in a timely fashion. ADJOURNMENT A motion was made by Commissioner Silvis, seconded by Commissioner Long to adjourn the 1111 meeting at 9: 45 p.m. Motion passed unanimously. 5 ayes, 0 nayes Re • - tfully subitted, 1./ Bruce K. Ander: . Director Parks, Recr- . ion and Forestry BKA/sll • MEMO TO: Mounds 1&w Parks and Recreation Commission 1111 FROM: St '/ DATE: August 0 , 985 RE: Herbst Sub-division Attached is a copy of the sub-division request from Herbst and Sons to sub-divide their 22 acre parcel located southwest of the Perkins Restaurant on Highway 10 also including the Perkins Rest- aurant over to County Road H2. The major issue at hand is wheth- er or not the City would, under Chapter 42, take 10 percent cash or land dedication once the sub-division is approved. At this time , staff is in a fairly lengthly negotiation process with Herbst and Sons, as staff has not accepted their initial apprais- al for the property based at $10 , 000 an acre . We have proposed that Herbst and Sons negotiates with the City to establish a fair-market price for the property during the next two weeks. Should Herbst and Sons desire not to negotiate with the City, the City Council has authorized staff to proceed with a second appraisal for the property, at which time we would have the value • of the property mediated by a third source . At this time, the City Council is addressing the issue of estab- lishing a fair-market value for the property, but the Park Com- mission needs to resolve the issue whether or not to accept 10 percent cash or 10 percent land once the sub-division is approved. Based on the City' s Comprehensive Parks and Open Space Plan, staff would recommend that 10 percent cash in lieu of land be requested from the Herbst sub-division as there is no proposal for a trail easement or park area within the Herbst sub-division. The Edgewood Community Center directly abutts the Herbst property which serves the open space needs and active play needs for the neighborhood park in that respective area. RECOMMENDATION: To support the City Council ' s position of nego- tiating with Herbst and Sons to establish a fair-market value of the property in question, and furthermore to request 10 percent cash be accepted for the park dedication fee in lieu of land pri- or to the actual sub-division occurring. 41/1 BKA/sll MEMO TO: Clerk-Administrator and City Council 11/1 FROM: Director of Public Works/Community Development DATE: July 9, 1985 SUBJECT: APPRAISAL REPORT OF THE HERBST PROPERTY Attached please find a copy of the Ery Herbst appraisal report conducted by Russell Smith & Associates, Inc. To summarize the report, the approximately 22 acres that Ery Herbst owns has been valued by Russell Smith at $10, 000 an acre for a total fair market value of the underlying land at $220, 000. This report specifically states that no consideration as to the value of the building improvements have been given in preparing this report. This single lot has Perkins Restaurant and the Herbst Warehouse on it. City Code Chapter 42. 13 states that a reasonable portion of each proposed subdivision shall be dedicated to the public for public use as parks, playgrounds, public open space or storm water holding areas or ponds, or at the option of the municipality , at its sole discretion, that the subdivider contribute an equivalent amount in cash based on a fair market value of the undeveloped land. • I quote this because the issue becomes, does the fair market value of the undeveloped land include the cost of the buildings on that land. The Parks Director has indicated to me that the Parks and Recreation Commission recommends a cash payment. I have requested Attorney Meyers opinion on this issued. RECOMMENDATION: I recommend securing a second appraisal report of this land because the present appraiser in his section entitled , The Valuation Process, states that other land in the area has sold for up to $18, 000 per acre. The City should consider offering Herbst & Sons $220 , 000 for his land. SWT/bac • ... • S'L'i1 �rt ,1r , .-' '' Cifu d Vounds Veld ..; kr�. ' J } •" r' III ItR'I' WHOA/ TO IN[MOO N PLANNING COMMISSION WORKSHOP REVIEW DATE: 4/17/85 AGENDA ITEM NO: 4 CASE NO: 168-85 Ur) APPLICANT: Herbst & Sons Demolition Co. BOJ W PROPOSED REQUEST: Applicant requests development review ""1 approval to construct a 4, 320 sq. ft. expansion for storage MO1/ of sand blasting equipment. Herbst and Sons are also in the ademolition business. 1114 1 LOCATION OF REQUEST: 2299 County Road H SITE SIZE: 142 , 000 square feet - 3. 27 acres LOT DEPTH AND WIDTH: 401 . 47 ' x 355. 57 ' 111 E.-4 . ,1! EXISTING ZONING: B-3, Highway Business District CONTIGUOUS LAND USE: B-3 to the north and east R-1 to the west (U mil 001 (n CONFORMANCE TO COMPREHENSIVE LAND USE PLAN: Comp Plan �r� states Highway Commercial ZONING CONFORMANCE TO COMPREHENSIVE PLAN: The Zoning Code does not specifically address the existing building use in rTU B-3 but rather in I-1 ( sand blasting and demolition ) . Mr^ However, since the comprehensive zoning review of 1983/1984 BOJ did not recommend zoning changes for this property , I ;) , assume that this existing building and proposed storage expansion is a favorable use but the City should consider changing the zoning to I-1 . M STAFF REPORT PAGE TWO OF TWO CASE: 168-85 SETBACKS Proposed structure and fencing (per Code 40. 04 , Subd . P) meet minimum setback requirements. Does the Planning Commission require additional screening of the adjacent property zoned R-1 per City Code 40. 07, Subd. D, Paragraph ( 8 ) 0. ACCESS Applicant uses two existing access points from County Road H. DRAINAGE The applicant has applied to Rice Creek Watershed . PARKING City Code 40. 07, Subd. D, Paragraph ( 8 )J states requirements for bituminous surface on driveways and parking stalls. City Code 40. 07, Subd. (H) , Paragraph 25 requires 39 parking spaces ( 8 spaces plus 1 space 500 sq. ft. • Applicant proposes 37 spaces on the crushed rock surface for employees. Need parking spaces for handicapped per Minnesota Building Code. Note : B-6-18 curbing will be required for the paved portion of the access parking. DEVELOPMENT AGREEMENT REQUIREMENTS Exhibits : a) Plans and specifications for building b) Site Plan c ) Ordinance No. 49 drainage requirements ( if necessary ) d) Ordinance No. 49 security ( if necessary ) Exhibit 2A conditions : 1 . Paved parking area to use B-6-18 curbing . There may be a utility easement over the front yard which limits parking . 2. 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Hoe : III • • MEMO TO: Mounds View Parks and Recreation Commission 1111 FROM: Staff DATE: August 20 , 1985 RE : Review of Long Term Financial Plan Attached is a copy of the Long Term Financial Plan that has been forwarded to the Mounds View City Council for their review. The City Coundll has postponed taking any action on the issue until the September 2, 1985 agenda session. As this is a fairly lengthly document, staff will be reviewing the Long Term Finan- cial Plan in depth at the August Commission meeting . Any questions you might have prior to Thursday' s meeting should be directed to myself at 784-3055, ext. #20. BKA/sll Attachment 1111 • 1985 LONG TERM FINANCIAL PLAN Page Eighteeen 1111 F. PARKS , RECREATION AND FORESTRY The major goal of the Parks, Recreation and Forestry Department is to develop a comprehensive and balanced system of parks, open space, trails, and leisure oriented programs for all residents of Mounds View in as economic a manner as possible. The four elements necessary to accomplish this goal and the objectives of each element are as follows : 1. Recreation Programs The overriding recreation objective is continuing enrichment and growth through leisure education and recreational opportunities for all City residents. 2. Forestry Program The primary objective of the Forestry Program is to preserve and supplement the existing floral canopy in Mounds View and provide additional support services relative to plants, shrubbery , and shade trees for the enjoyment and education of all City residents. 3. Parks and Recreation Facilities 410 Develop and implement a comprehensive parks and recreation area and facilities plan for the City in accordance with accepted standards and keeping in mind the needs and best interests of the City . 4. Park Maintenance Provide a continuous and systematic program of repair , replacement and maintenance of all park and recreation facilities and equipment. The overriding concept our department proposes for the next five years is a steady , regulated and controlled growth. The rationale for such a position is based on four premises : 1. The City Council will continue to adopt a long range capital improvement program which outlines a minimum expenditure of $50, 000 for parks and recreation facilities on an annual basis with the monies to be earmarked from the City ' s Special Projects Fund. • 1985 LONG TERM FINANCIAL PLAN Page Nineteen • 2. The City will continue to receive park development grants from either State , Federal or metropolitan dollars to develop the City ' s park system and supplement from the City ' s Special Projects Fund. 3. The recreation activity account will continue to grow in a controlled and regulated manner with annual payments being made to the fund to offset the existing $24 , 000 debt. 4. The demand for recreation programs will continue to grow as the City parks and recreation facilities develop and improve over the next five years. With the development of Greenfield Park , phase II development of Silver View Park and expansion of the Edgewood Community Center, we feel that the park sys- tem will stabilize and be able to improve and grow with these new and/or improved facilities. The accompanying organizational charts identified as Exhibit A and B outline the existing structure of the department and the proposed staffing for the five year period covered by the plan respectively . As can be noted in Exhibit B, the addition of one half-time forestry assistant in 1986 is proposed to be paid from the City ' s general forestry fund , and the half-time athletic coordinator to be added in 1988 through the recreation activity account. Staff is proposing that the summer clerical assistant be funded from the General Fund rather than relying upon the 4111 funding from the summer jobs program. The City Aquatics position is proposed to remain as a half-time position but will be restructured to a full-time position in conjunction with the City of New Brighton. Attached please find background information which outlines the proposed joint powers agreement with the City of New Brighton. Staff also proposes that in 1987, a park foreman position be established and the two existing park maintenance personnel will report directly to that position with park maintenance reverting under the supervision of the Parks, Recreation and Forestry Director. The park maintenance foreman position proposed in 1987, has been a long range goal of the department for the past five years, and it was proven during the past year and one-half that a direct first-line supervisor needs to be responsible for coordinating the myriad of maintenance functions that occur on a daily basis along with the 10-15 part-time summer employees that are added. In the area of park development, staff is requesting that a mini- mum of $50, 000 continue to be allocated for park development in the next five years. It is envisioned that the money be ear- marked from the interest that is earned on the Special Projects 4111 Fund . Please note that the proposed capital improvement program does not include funding for Silver View Park phase II development in 1986 as it is hoped that the Silver Lake Woods improvement fund or other means will be used to match the Silver View Park grant should it become available. 1985 LONG TERM FINANCIAL PLAN Page Twenty • The two major priorities for funding in 1986-1991 will be crea- tive play environments and overall park renovation. The majority of the creative play environments were constructed approximately 10-14 years ago and are currently in need of replacement and/or major repair. The City ' s neighborhood park system in general is going through a "rehab" stage as many of the park sites were developed at a minimal level 15 years ago and only minor improve- ments have been made to date with the exception of Silver View Park , Greenfield Park and Groveland Park. 1111 1111 1985 LONG TERM FINANCIAL PLAN Page Twenty-One EXHIBIT A • MOUNDS VIEW CITY COUNCIL CLERK-ADMINISTRATOR DEPARTMENT DIRECTOR SECRETARY PARKS , RECREATION AND FORESTRY 1/2 TIME CLERICAL ASST. 1986 (GEN.FUND) 4111 40% 2 PARK PROGRAM 1/2 TIME AQUATICS FORESTER MAINTENANCE SUPERVISOR DIRECTOR 1/4 TIME MEED PART-TIME LIFEGUARDS/ ASSISTANT EMPLOYEES STAFF W. S. I. S • 1985 LONG TERM FINANCIAL PLAN Page Twenty-Two EXHIBIT B 410 MOUNDS VIEW CITY COUNCIL CLERK-ADMINISTRATOR DEPARTMENT DIRECTOR SECRETARY PARKS, RECREATION AND FORESTRY 1/2 TIME CLERICAL ASST. 1986 (GEN. FUND) 411 PARKS CITY FORESTER PROGRAM 1/2 TIME AQUATIC FOREMAN 40% TIME SUPERVISOR SUPERVISOR 1987 _ REC. ACTIVITY GEN FUND TACCOUNT — SHARED WITH N. B. 1/2 TIME SUMMER 1/2 TIME ASST. 1987 ATHLETIC COORD. 2 PARK FORESTRY LEVY 1988 REC. ACTIV. MAINTENANCE MEN 1111 111/1 • 111/1 LONG TERM FINANCIAL PLAN - Page Twenty-Eight 1985 CAPITAL IMPROVEMENT PLAN Estimated Project Source Annual Description Supporting Documentation 1986 1987 1988 1989 1990 Of Funds Oper. Cost Parks and Recreation Tennis Courts Park Master Plan 20,000 Special 300 (Groveland Park) Projects Fund /Revenue Sharing/Grant City Hall Tot Lot Park Master Plan 7,500 100 (swings, whirl and replace two slide sections) Silver View Park Tot Lot 20,000 200 Hillview Park Tot Lot Park Master Plan 15,000 150 Woodcrest Park - relocate hockey rink to Silver View Park & Develop Ballfield Park Master Plan 30,000 300 Turf Establishment - all city parks Park Master Plan 5,000 " 100 Toro Groundmaster Equipment Replacement 10,000 200 3/4 Ton Pickup Equipment Replacement 12,000 250 Aerator & Spraying Attach. for John Deere Tractor Park Master Plan 8,000 50 Lighting - Silver View Softball & Soccer Fields Park Master Plan 20,000 200 Oakwood Park Multi- Purpose Court Park Master Plan 20,000 " 200 Random Park Landscaping & Earth Berms Park Master Plan 24,000 250 R1LONG TE CIAL PLAN Pa e Twenty Nine 111/1 111/1 _ 1985 CAPITAL IMPROVEMENT PLAN Estimated Project Source Annual Description Supporting Documentation 1986 1987 1988 1989 1990 Of Funds _ Oper. Cost Parks and Recreation Site Amenities Park Master Plan 6,000 Special 100 (Groveland Park) Projects Fund /Revenue Sharing/Grant Greenfield Park Tot Lot Park Master Plan 20,000 200 Picnic Shelter at Grove- Park Master Plan 20,000 II 200 land Park City Hall Part Tot Lot Park Master Plan 15,000 150 e. Silver View Park Park Master Plan 50,000 500 Training Tapes Softball Coach Training 425 -0- i. Exercise Equipment Edgewood Pool 1,500 " -0- Metal Cabinets/Shelving - Needed Storage Space 500 II -0- community 0- carmunity room Drinking Fountains - Provide outdoor drinking 3,000 ii100 Hillview, Lambert, Grove- water service land, Woodcrest Parks Wood timbers - Random Park Park Master Plan 880 -0- 2 Spray Heads - Silver Expand Sprinkler System 1,500 -0- View Park Oakwood Park Backstop Improve existing equipment 3,000 n -0- Replace Puppet Wagon Veh. Equipment Replacement 4,000 400 Resurfacing Lakeside Maintenance and facilities 4,650 ' MSA -0- Beach Parking Lot improvements