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HomeMy WebLinkAbout04-25-85 Agenda & Packet • ' ^If ► . $' 14/ ` .44 0, 1 �► RAMSEY COUNTY, MINNESOTA GATEWAY TO THE NORTH 2401 HIGHWAY 10 MOUNDS VIEW, MINN. 55112 DEPARTMENT OF PARKS, 784-3055 RECREATION AND FORESTRY April 23 , 1985 Dear Parks and Recreation Commissioners : This is just a short note to remind you of our regularly sche- duled Park Commission meeting on Thursday , April 25 , 1985. The meeting will be held at 6 : 30 p.m. and the meeting should be rela- tively short as there are relatively few items on the agenda. The major items we will be reviewing are the Greenfield Park Update , as well as the proposed modification to Chapter 52.03 . I • would also ask that you review the annual report and provide staff with any constructive criticism or ways we can improve the report for future years. Should you have any questions regarding the enclosed information or be unable to attend Thursday' s meeting , please contact myself directly at 784-3055, ext. #20. S . •ce ely, /7z•,, -1111enuc= K derq, ' , Director Parks, Recreatilin and Forestry BKA/sll Enclosure 4111 CITY OF MOUNDS VIEW PARKS AND RECREATION COMMISSION 1111 THURSDAY , APRIL 25 , 1985 AGENDA 6 : 30 p.m. City Hall Council Chambers V I . CALL TO ORDER , urD 111 . APPROVAL OF THE MARCH 28 , 1985 PARKS AND RECREATION COMMISSION MINUTES. VIII . REVIEW THE GREENFIELD PARK BID OPENING. A. Bridge Design \ ./\\ • B. Rice Creek Watershed District IV. DISCUSSION ON TASK FORCE FOR PARK FUNDING ALTERNATIVES. V. REVIEW ORDINANCE 52. 03 VI . STAFF REPORT VII . ADJOURNMENT • MINUTES OF THE PROCEEDINGS OF THE PARKS AND RECREATION COMMISSION CITY OF MOUNDS VIEW COUNTY OF RAMSEY 4111 STATE OF MINNESOTA March 28 , 1985 Mounds View City Hall Council Chambers 6 : 30 p.m. CALL TO ORDER The meeting was called to order at 6: 40 p.m. by Vice-chairperson Frank Silvis. ROLL CALL Commissioners present: Commissioners Silvis, Weflen , Letendre , Bowman and Long. Commissioners absent : Chairperson Burmeister and Commissioner Linnell. Councilmembers present : Councilmember Quick Staff present: Parks and Recreation Director Anderson . GROVELAND PARK REQUEST FOR FUNDING The Commission modified the agenda to accomo- date the residents that were in attendance • and discussed the Groveland Park funding request first. Staff reviewed the written report outlining the Groveland Park Founda- tion request for a $2 ,500 match for their long term project of developing a creative play environment at Groveland Park. Staff indicated that there was approximately $10 ,000 available in the Neighborhood Park Planning Fund and that the project met the criteria as outlined by the Commission . Staff further outlined Groveland Park' s intent to purchase a creative play environ- ment in the spring of 1985 based on the fol- lowing : 1 . A $5 ,000 match from the City' s Neighbor- hood Park Planning Fund. 2. A matching grant of $5 ,000 from the Groveland Park Foundation . 3. An additional $2 ,500 contribution from the Groveland Park Foundation . 4 . A request to the Mounds View City Council to allocate additional funds as necessary • to complete the project. -2- Total project dollars proposed range from $13 , 000 - $16 ,000 . Staff further indicated that they felt this was a priority project so • that we can do some press releases as well as contact Honeywell , Inc . indicating the suc- cess of the Neighborhood Park Planning Fund so that additional monies might be solicited . Groveland Park Foundation President , Ron Schmidt , and Maribeth Margo , Board Member , were in attendance at the meeting and indi- cated that the Board had already done some initial research and were prepared to make a decision within the next six weeks. Follow- ing general Commission discussion , a motion was made by Commissioner Letendre , seconded by Commissioner Weflen , to approve a second long term park planning grant in the amount of $2 , 500 based on the financing as outlined by staff . Motion passed unanimously 5 ayes , 0 Hayes. DISCUSSION ON REVAMPING ORDINANCE 52. 03 Staff reviewed a request from Jan Quick , Chairperson of the Mounds View Festivities Commission outlining their request to have the Commission review Chapter 52 .03 of the City Code regarding use of intoxicating bev- erages in the City Parks . Staff stated that the current policy bans all alcoholic bever- ages in the City park system and that the ordinance had been adopted by the City Coun- cil , overriding the Commissionsoriginal posi- tion of allowing alcohol at CityHall and Sil- ver View Parks. Staff stated that drinking in the parks did exist on a minimal basis following adult softball games and had not posed a problem in the past. Representatives from the Festivi- ties Commission were in attendance andthey indicated that they had not made a definite decision whether to have alcohol sales at the Festival , but it was being reviewed at this time . A great deal of discussion followed with Vice-chairperson Silvis questioning if the Council should address this issue directly without a recommendation by the Commission . The Commission felt strongly that they should have imput and provide a specific recommenda- tion to the Council on this issue . Commis- sioner Bowman stated that she was in support of modifying the existing ordinance based on our past experience , and the Police Depart- ment' s position that there were other ordin- ances that could be enforced should a problem develop. -3- Commissioner Long stated that he supported modifying the existing ordinance but was con- cerned about liability. Staff stated that • dram shop insurance would be required for all sale of alcohol . Commissioner Weflen stated that he felt softball tournaments were a legitimate recreation form and that the sale of beer should be allowed at weekend tourna- ments. The Commission generally concurred that some type of permit system should be developed for the sale of alcohol and that they would support beer drinking moderately in the City Parks. A motion was made by Commissioner Silvis , seconded by Commissioner Long to allow the sale of alcohol in parks through a permit system that would be developed by staff to allow community organizations to sell beer within the City' s park system. The motion further stated that the staff draft an ordi- nance to replace Chapter 52. 03 which would state that beer could be consumed in the parks based on the Mounds View Police Depart- ment' s support of this issue . The motion passed unanimously 5 ayes , 0 nayes. • APPROVAL OF MINUTES A motion was made by Commissioner Bowman , seconded by Commissioner Long to approve the October 24 , 1984 ; December 5 , 1984 ; January 3 , 1985 ; January 31 , 1985 ; and March 13 , 1985 Park and Recreation Commission meeting minutes as presented . The motion passed unanimously 5 ayes , 0 nayes. REVIEW OF THE 1985 ANNUAL REPORT Staff distributed copies of the 1985 Parks and Recreation Department Annual Report and indicated that this item would be reviewed at a future meeting . Staff requested that each of the Commissioners review the annual report and respond to any questions or concerns they may have at the April Commission Meeting . DISCUSSION ON TASK FORCE FOR PARK FUNDING ALTERNATIVES Staff reviewed a memorandum outlining the development of a task force for park funding alternatives . The Commission reviewed the item and stated that they would like to have staff to develop more specific criteria as to • what the task force might accomplish, time frames , and who would be appointed to the task force . The Commission asked that this item be reviewed at the April Commission Meeting . . -4- 'TAFF REPORT Staff briefly reviewed the park maintenance 1111 status regarding the Public Works re-organization and indicated a follow-up memo would be provided at the April Commission Meeting . ADJOURNMENT A motion was made by Commissioner Bowman , seconded by Commissioner Long to adjourn the meeting at 8 : 46 p.m. Res , ectfully subm' tted , 0- 1°- / _ /,. m 1---- uce K. And- sin , Director Parks, Recre. ' on and Forestry BKA/sll 1111 1111 MEMO TO: Mounds View Parks and Recreation Commission 111/1 FROM: Bruce K. Anderson, Director Parks, Recreation and Forestry DATE: April 24, 1985 RE: Greenfield Park Bid Opening Attached is a staff memorandum that was forwarded to the Mounds View City Council at their April 22, 1985 meeting. As can be noted, Midwest Asphalt was awarded the low bid in the amount of $123,500. Staff feels this is a very favorable bid based on our budget of $180,000 as well as the projected engin- eers costs of $145,000. It should be noted that this bid also includes the tennis court bang board and basketball court addition. There are three items that staff would like to have the Commission address; the first being the bridge design for Greenfield Park. I have submitted three potential bridge examples; two of them would be constructed inhouse by the Twin City Tree Trust and the third would be a pre-fab bridge to be purchased and installed by a private contractor. Cost estimates for the bridges range from a low of $4,000 per bridge from the Twin City Tree Trust to a high of $15,000 from the pre-built manufacturer. We will be needing three bridges, and staff is meeting with the Rice Creek Water District staff on Thursday, April 25 to solicit their opinion as to which bridge structure would best meet their needs. The second item is additional playground equipment for Greenfield Park. We 1110 have pulled out the playground equipment at Greenfield Park and staff would propose that the old equipment from Greenfield Park not be reinstalled. Staff feels that with the addition of the new phase I development of Greenfield Park, a new creative play environment would best serve this respective area. There are two choices staff envisions with the playground equipment; it could be re-installed at Silver View Park, or secondly, be re-installed at Green- field Park. In either case, the equipment would need some additional paint and fiberglass work as well as minor repair before installation is completed. The third item the Commission needs to resolve is that there appears that there will be an additional $15,000 - $20,000 in the Greenfield Park budget for additional projects at Greenfield Park. Possible projects would include completion of the second trail loop around Greenfield Park, upgrading the baseball field to include dugouts, warning track, and possible lighting of the baseball field. We could also purchase additional site amenities including picnic tables, drinking fountains, trash barrels and spectator benches. I have spoken with the state agency officials and they would prefer that we add an addendum to the park site to utilize the $180,000 grant monies. Staff's first recommendation would be to purchase new playground equipment and/or a picnic shelter, but unfortunately, both items are not fundable under State grants. Staff will have a number of brochures available for you to look at regarding possible site amenities for Greenfield Park at Thursday's meet- ing. 111/1 Should you have any questions regarding the proposed bid contract, bridge design or additional addendums for Greenfield Park, feel free to contact staff directly at 784-3055, ext. #20. BKA/sll / / , I /// r r MEMO TO: Mounds View City C -unc. 1 FROM: Bruce K. Anderson p, e .or. .s Parks, Recreation Fo DATE: April 18, 1985 RE: Greenfield Park Bid Opening Staff held a hid opening on Wednesday morning, April 17, 1985 for Phase I included the followingcon- structiondevelop- of Greenfield Park. The bid opening l� 9 ment projects: 1. Approximately 4,230 linear feet of bituminous and limestone trail con- struction. 2. Relocation of the existing baseball field including fencing and backstop. 3. Bituminous entrance road and parking lot. 4. Twin tennis courts. 5. Storm sewer extension. 6. Culvert installation. 7. Tennis court lighting. There were fifteen sets of plans that were picked up by major contractors and sub-contractors during the past three weeks. At the formal hid opening, four • firms submitted bid proposals. Each of the four firms that submitted bid pro- posals acknowledged the hid addendum and included a bid bond as outlined in the original hid specifications. The hid proposals ranged from a low of $123,500 to a high of $196,232.25. The low bid was suhnitted by Midwest Asphalt Company which is the same firm that submitted the low bid for the MSA street construction projects. In addi- tion to the low bid price, staff has reviewed the scheduled unit prices and compared them to the other three bid firms. They are comparable in unit price costs, with no one major unit cost priced at an exorbitant rate to cause con- cern. As a matter of fact, the hid price of $1.25 for the polypropylene con- struction fabric per square yard was the lowest of the four firms and will probably be one of the major items that staff will be recommending as a poss- ible contract ammendment. Total budget for the Greenfield Park Project is S180,000 of which we have allocated approximately 518,500 to the firm of Barton-Aschman the engineering consulting fees. This places the low bid estimate approximately $40,000 below total project cost. Staff would recommend that the low hid of $123,500 be awarded to Midwest Asphalt Co. and we will be reviewing potential alternatives as to what addi- tional projects might be included to complete Phase I. Staff has been in con- tact with State L.A.W.C.O.N. officials and they have indicated strong support to an addendum to the contract to ensure that the dollars are utilized for projects at Greenfield Park. Staff feels a favorable bid from Midwest Asphalt 111/1 can be directly tied in with the low bid that was received for the MSA street project which will reduce the mobilization costs as well as allow them to work on both projects simultaneously. RECOMMENDATI(NJ: To award the low hid of $123,500 to Midwest Asphalt Company for Phase I Development of Greenfield Park. BKA/s11 Attachment CITY (4.' P'1Ol1Nl)`; VIEW 2.4(11 Iii qnw-)y 1(1 • Mounds View, MN 55112 41) GREENFIELD EI.I) PARK HID OPENING April 17 , 14H5 --- — Ne ' till) h(,NU LUMP SUM h' 1 RM NAMEf:NCI.OSH1) BIL) PRICE I . Al her Construction Co. 2 . Karl F . Anderson Co . -- ---- - 3 . Barber Construction Co OK- 5o/' ISs 34f3 . I 4 .--- Bituminous Roadways OK/ 5/-- --- - 46,13 13. o c; I). Bury and Carlson --- _-_-- - - h . Central Landscaping 7 . Electrical Service Contractor. IIIIH . Elk River Concrete — - -- y . h'enc Co. , Inc . 111 . H & S Asphalt Co . 0-1(1— 5 C/ — — 11 . I-Iardrives , Inc . __ 12. . 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Treads concrpta or wood. } . .4110 t 1 , y �}{ r W. 1 , HALF ELEVATION• fit. , ylt , •? 1„ a t ' ik � � L i . rk I. r•�. •/ . 4Dimensions lf..t i Falters _ •rr', as ,• 4x4 Posts— —2x4 Handrail 2x6 ! • 1' • • • 154 1 -n•-•-� C 1 u 1==-�17L___ l ! • II s r ,ir f'; + 2x'2 s 11111111 2x4s 4x4 s •) y /' 2x6 Flooring I ,o ,-, t (, • x , • � I /2x12's s'‘,s.,.,',' 1+ 1 2x1 Handrail 216 • • 1' , q ;i • j • 'i ';l 1;:i.''!"'k'.. Use stairs,romp or nothing p j at ends of bridge as needed i i I. ' i' 1 • for a particular site. HALF PLAN { } • Dimensions in feet 6 meter; u i • • PRE-FAB FOOTBRIDGE (Continued)84146 ,' i '. .I 0 • • /LCV.4:4.1 W/De A1.-0-ANNr — /00'-/1"'MAX. OVER PLG LEN67-N 42 I SUGGESTED METHOD TO 4?LOC/C L___ �,��� OFF OR L,¼1/7 — TRAFF/C. LAY • TY?BR/DGE_SECT/ON OTHERS--. \ / P/PE TEE _ -\\A 4 •'I• � /N FOOT Nr J 6R ADEilir 0 �,I I GRADE LEVEL -� o 111 I + •11'r \ j KN/GH WATER CE-VEL; , `SWGESTED FOOT/N6 Q`ePTN 1` 3 1 T 1 TO BE BELOW FiH7ST C/NE , ' 8 4 I �s (PREFERACLY &Row ST.eAM $EO) !NORMAL WATER LEVEL , ""�� FOOT/NGS DES/GN / /SO. A / CONSTRUCT/ON /4" j le LOW WATER LEVEL BY OTHERS — '� — —'� >#LOWEST Po/Nr STANDARD OPT/ONS GENERAL 5R/D6E ELEVATION ❑ TOE PLAT/N6 )1E- THESE DIM Shb!/LD BE 48,72 WIDE S,GAO LBS ATTA/HED FROM A 1/YDROLO6Y %//ZO Wee/0/000 LBS. STUDY AND Be USED FOR MAX. CONCENTA'A4DED LOAD 0 SCREEN/N: THE DES/GN OF FOOT/NGS UN/FORMLOAD <557-5QFT UP TO 40'LG UN/FORMLOAD (,O/.. O..FT BEYO1/D 9O"LG ❑ SPEC/AL PA//VT FOOTING ❑ DECK/NG _7 sEE /so. A TYPE OF PLANK; 1111 V 1111 `' TRE,4TED WITH: WOOD PLANK DECK --0--pF W/OTN HHIWHTo B /DGE ❑ OTHER OPT/O/l/S; TOP V/FW CUSTOMER AGORE55 •-•-.. j/)(8OUiR6W MFG.CO. e/'/o64- ca.-AT/QN USED FOR ,a~ 0.4rE APPRO✓AG __ 'LOW 7/ci SS. MEMO TO: Mounds View Parks an recreation Commission 1111 FROM: Bruce K. Anderson 4 t i , _ctor Parks, Recreation ': q ` •, estry DATE: April 22 , 1985 RE: Establishment of Task Force for Park Funding Alternatives. As you are aware , staff broached this issue with the Park Commis- sion at last month' s meeting and was directed by the Commission to develop specific criteria as to how the task force might func- tion . Staff would perceive the task force functioning as follows: 1 . The task force would be a seven member body at a minimum; ideally it would be larger , appointed by the Mounds View City Council . 2. The task force would have representatives from each of the existing athletic assocations including but not limited to: a. Irondale Basketball Association b. Lake Region Hockey • c . Mounds View/New Brighton Soccer Association d . Mounds View Athletic Association e . Mounds View Football Association f . Adult softball g . Mounds View Wrestling Club 3. In addition to local athletic association representatives, representatives would be sought from local civic and communi- ty organizations including , but not limited to: a. Mounds View Lions Club b. Local Boy Scouts and Girl Scouts troops c . Local P.T.O. and related school organizations d. Groveland Park Foundation e . North Suburban Chamber of Commerce 4. The group would meet for a period not to exceed three months. 1111 5. The task force responsibility would be as follows: a. To evaluate the City Comprehensive Parks and Open Space Plan and determine our progress to date regarding imple- mentation . r • -2- b. Evaluate different funding priorities as to how the Parks and Space Open Plan can be implemented. This phase of PP their assignment would include but not be limited to: ( 1 ) Park bond referendums ( 2 ) Establishment of special taxing districts. ( 3 ) Additional financial committment by the Mounds View City Council . c . The task force would evaluate existing programs and determine what additional facilities and/or programs are needed on a community-wide basis. 6 . The task force would also include representatives from the Mounds View City Council and Parks and Recreation Commission as well as the Mounds View Parks and Recreation Department staff . 7 . The task force would report back to the Parks and Recreation Commission with a report no later than three months after being formed , outlining specific recommendations as to how the findings of the task force . SR . The Parks and Recreation Commission would then hold a public hearing to review the task force results prior to formal sub- mission to the City Council . 9. The report would then be adopted , rejected or accepted by the Parks and Recreation Commission and passed onto the City Council for their review and/or final action . 10. The City Council would take the next steps necessary to implement , reject or accept the task force and Park and Rec- reation Commission findings as submitted . 11 . Implementation would then be the responsibility of staff to ensure that the recommendations are accomplished as outlined . Staff would appreciate any input or comments that you might have in this area to expand on this concept. BKA/sll 4111 MEMO TO: Mounds View Parks a 'ecreation Commission 111 FROM: Bruce K. Anderoi1 i;ir ctor Parks, Recreat o', 4, •restry DATE: April 24 , 1985 RE: Review Ordinance 52.03 Enclosed is a rough draft of an ordinance replacing Chapter 52.03 Intoxicating Beverages in the Parks. Staff will be forwarding this issue to the Mounds View City Council at their May 6 agenda session and I would appreciate any input that you have on this item prior to submittal . The ordinance as drafted by staff is similar to the ordinance in the City of Richfield and outlines a number of criteria a commun- ity organization must meet prior to a formal approval being granted by the City Council . In addition to the ordinance as drafted for requiring a permit for the sale of beer within the City Parks, staff is proposing that we would repeal ordinance 52. 03 which would allow consump- tion of beer in the neighborhood parks and community parks. Should you have any questions regarding this item or request additional staff background , feel free to contact myself direct- ly at 784-3055 , ext. #20 . BKA/sll Enclosure MEMO TO: Mounds View City Council FROM: Bruce K. Anderson , Director 1111 Parks , Recreation and Forestry DATE: April 23 , 1985 RE : Ordinance Modification Staff received a memorandum from Jan Quick , Chairperson of the Mounds View Festivities Commission on March 14 , 1985 requesting that the Parks and Recreation Commission review the existing City ordinance Chapter 52 entitled Parks , Playgrounds and Open Space and Recreation Area Rules and Regulations. The specific request from the Festivities Commission was to review sub-section 52. 03 which dealt with intoxicating and non-intoxicating beverages. The current City code 52.03 reads as follows : INTOXICATING AND NON-INTOXICATING BEVERAGES No intox- icating beverages shall be consummed , displayed , or possessed in any park , playground, open space or recre- ation area in the City. In no event shall any• non- intoxicating Liquors be sold or bartered in any park , playground , open space or recreation area . The ordinance was drafted by the Parks and Recreation Commission three years ago and at that time , the Commission had recommended originally that alcohol consumption be permitted at City Hall and Silver View Park and other neighborhood parks on a permit basis. The City Council overruled the Parks and Recreation Commission , and the current ordinance was adopted as indicated. The Parks and Recreation Commission reviewed Chapter 52 at their regularly scheduled March 28 Commission Meeting and would recommend the ordinance be drafted as follows : The ordinance as approved by the Parks and Recreation Commission would allow consumption of beer as defined in the ordinance in any of the neighborhood parks or City park system and without any permit required and a permit would be required in the ordinance for sale of alcoholic beverages in the parks. • A -2- 1111 Staff has no position on this issue and forwards it on to the City Council for your review, as it was approved unanimously by the Parks and Recreation Commission . This ordinance would total- ly replace Chapter 52. 03 and would read as follows: CHAPTER 52 .03 52 . 03 INTOXICATING AND NON-INTOXICATING BEVERAGES Subdivision 1 . Definitions. The following terms shall have the meanings described herein: ( 1 ) "Sale" means all means of furnishing and includes but is not limited to the furnishing for money or other consideration . ( 2 ) "Beer" means any beverage which is produced wholly or in part from the brewing of any grains or malt or malt substitute and containing more than one-half of one percent alcohol by volume . 1111 ( 3 ) "Organization" means any entity having religious, veteran , charitable or business activities as its principal purpose and which qualifies in all respects for the issuance of a license to sell the type of beer to be furnished at the activity or event for which the permit is being sought. Subdivision 2. Permit . Any organization desiring to sell beer in a City Park must apply for a permit to do so. Such application shall be made upon forms furnished by the City Parks and Recreation Director for that purpose . Subdivision 3. Application . The application shall con- tain the following information together with any addition- al information requested by the City: ( 1 ) Full name and address of the organization . ( 2 ) A brief statement of the organization ' s purposes and activities. • t -3- • (3 ) The length of time the organization has been in existence . ( 4 ) The number of active members. ( 5 ) A brief description of the event or activity for which the permit is being requested. ( 6 ) The park proposed to be used for the activity includ- ing any facilities in the park which will be used. ( 7 ) The dates and times for which the permit is request- ed. ( 8 ) The anticipated number of participants . ( 9 ) The person or persons from the organization who will be in responsible charge of the event or activity and of the sale of beer. • The application shall be made to the City Parks and Recre- ation Director who may refer the application to such departments as he deems advisable for review. The City Parks and Recreation Director shall then make his recom- mendation to the City Council which may grant or deny the permit. Subdivision 4 Permit Fee . The fee shall he $50. 00 and shall be paid in full at the time of application . The permit fee may be waived by the City Council. Subdivision 5 Bond. The Council may require , as a condi- tion of issuance of the permit, an indemnity bond holding the City harmless from liability of any kind or character and reimbursing the City for any property damage or clean- up costs. The Council may also require, in addition to or in lieu of such bond , that the organization furnish proof of insurance adequately covering all such actions, claims, or costs, and may require that the City be made an addi- tional insured. -4- • Subdivision 6 Conditions of Issuance. Organization per- mits may be issued only to organizations which qualify in all respects with the following criteria : ( 1 ) Is located in the City of Mounds View or directly affiliated with the City through an athletic league . ( 2 ) Has been in continuous existence for a period of at least one ( 1 ) year. ( 3 ) Has at least 20 active members. (4 ) Has established to the satisfaction of the City that the proposed event or activity will he conducted and will be controlled in such a way as not to constitute a hazard to or a source of nuisance or annoyance to other persons in the park or on adjacent property. ( 5 ) Has designated persons in the organization respons- • ible charge who are free to convictions for offenses relating to the fitness of such persons to perform their duties. ( 6 ) Has a currently valid license issued by the City authorizing the sale of the type of beer to be sold at the activity or event for which the permit is be- ing sought. Subdivision 7 Conditions of Permitted Activity. The fol- lowing conditions apply to the activity: ( 1) Sale or consumption of beer is allowed only in con- nection with National or State holidays or during civic celebrations so designated by the Council . Sale and consumption is further limited to the dates and times specified by the Council in the permit. ( 2 ) The sale and consumption of beer is not allowed in streets or parking areas adjacent to the park. The Council may further limit the areas within the park 41/1 where beer may be sold or consumed. -5- • ( 3 ) The sale of beer to and consumption of beer by indi- viduals who are forbidden by any statute or chapter of the municipal code from purchasing or consuming such beverage is not allowed under the permit. The Council may further limit the sale or consumption to be allowed under the permit . ( 4 ) Alcoholic beverages other than the beer sold by the organization holding the permit may not be consumed in the park . ( 5) The event or activity must he conducted and control- led in such a manner so as not to constitute a hazard to or a source of nuisance or annoyance to other persons in the park or on adjacent property. ( 6 ) All rubbish, trash and debris shall be removed fronm the park and disposed of by the organization promptly at the conclusion of the event or activity. The organization shall be responsible for all clean-up p expenses. ( 7 ) Only non-glass containers will be permitted . Subdivision 8 Cancellation of Permit. If , at any time following the issuance of theP ermit, the City Parks and Recreation Director or the Chief of Police conclude that the sale of beer for which the permit was granted will likely be detrimental to the public health, safety or wel- fare , or will likely result in violation of statutes or ordinances relating to sale of alcoholic beverages, or is li kely not to be adequately controlled by the organiza- tion , then either may recommend to the Council that the permit be cancelled. The Council shall consider the recommendation at its next regularly scheduled Council meeting occurring at least five days from the date of such recommendation . The Council may cancel the permit , or allow it to continue in effect or may modify such permit as it deems necessary. 410 -6- If the event has already commenced , or if sufficient time does not exist to bring the matter before the Council , the City Parks and Recreation Director, upon the recommenda- tion of the Chief of Police , may act to cancel the permit. If the permit is cancelled , while the activity is in pro- gress, the police department shall immediately notify the person in charge of the sale of beer of such cancellation- The organization shall immediately cease the sale of beer and shall immediately remove all unsold beer from the park. At the request of the police division the organiza- tion will assist in the restoration of order in the park and shall , if requested , cancel the event or activity. Subdivision 9 Consumption and Possession After Cancella- tion . Any person lawfully purchasing beer from the organ- ization prior to cancellation of the permit may lawfully possess and consume such beer in the park for a period of 30 minutes following such cancellation . Thereafter, pos- session or consumption of beer in the park is illegal. • The police division take reasonable steps to notify those present in the park of such time limit but failure to give such notice to a particular individual shall not consti- tute a defense by such individual to any charge arising out of such illegal possession or consumption . Before any individual may be charged under this subdivision , he shall be informed that his possession or consumption is illegal and be given an opportunity to surrender the beer in his possession . No charge shall be brought against such individual if he promptly and voluntarily surrenders his beer at that time . Passed by the City Council of the City of Mounds View, Minnesota this day of , 1985 . ( SEAL) Jerry Linke , Mayor ATTEST: 410 Donald F. Pauley, Clerk-Administrator CITY OF MOUNDS VIEW PARKS , RECREATION AND FORESTRY DEPARTMENT 2401 Highway 10 4110 Mounds View, MN 55112 APPLICATION FOR ALCOHOLIC BEVERAGES PERMIT DATE OF APPLICATION : NAME OF ORGANIZATION: PRESIDENT PHONE NO. ADDRESS ZIP SECRETARY PHONE NO. ADDRESS ZIP HOW LONG HAS YOUR ORGANIZATION BEEN EXISTENCE IN THE CITY OF MOUNDS VIEW? NAME OF PARK DATE OF EVENT HOURS TO NUMBER EXPECTED GIVE TYPE OF EVENT AND STATE IF FOR MEMBERS ONLY , MEMBERS AND FAMILIES, GUESTS, ETC . • NOTE: A COPY OF THE ORGANIZATION'S CONSTITUTION AND BY-LAWS MUST ACCOMPANY THIS APPLICATION. I UNDERSTAND THAT MISREPRESENTATION OR THE OMISSION OF FACTS WILL BE CAUSE TO DENY THIS APPLICATION OR REVOKE THE PERMIT. SIGNED: NAME AND TITLE APPROVED PARK & RECREATION DIRECTOR • MEMO TO: Mounds View Parks and Recreaticfn Commission 1111 FROM: Bruce K. Anderson , sir: Al Parks, Recreation and DATE: April 24 , 1985 RE: Public Works Reorganization Attached is a memo that was forwarded to the Mounds View City Council on Monday, April 22 , 1985 regarding the reorganization of the Public Works Department. This policy change was adopted by the City Council on Monday and effective April 29 , 1985, the Park Maintenance Division will be under the direct supervision of the Public Works Foreman . Staff will be discussing this item verbally with the Commission at Thursday evenings Commission meeting. BKA/sll Attachment • /9 0 MEMO TO: MAYOR AND CITY COUN ' L/ E'ROM: CLERK-ADMINISTRAT10 DATE : APRIL 10 , 1985 SUBJECT: PUBLIC WORKS/PARKS MAINTENANCE REORGANIZATION As you may know, the Parks Maintenance function of the City ' s Public Works Department was separated from that department and , along with two maintenance personnel , assigned to the Parks, Recreation and Forestry. Depart- ment for a twelve month trial period . This reorganiza- tion was undertaken for the following reasons : 1 . As far back as memory and City records go, the City ' s Parks Directors have voiced dissatisfaction with the City ' s Parks Maintenance function of not being under their direct control as they did not feel Parks Maintenance had an appropriately high enough priority in relationship to other Public Works activities. Also, the Parks Directors 111 objected to being responsible for budgeting for Parks Maintenance and yet having no control over the actual work. 2. Due to a certain amount of instability in the leadership of the Public Works Department at the time, it seemed appropriate to lessen the negative impact resulting from that situation by limiting the burden on the new leadership thus allowing for a concentration of effort. The stipulated twelve-month trial period has expired and I have reviewed the situation with both Parks and Recreation Director Anderson and Public Works/Community Development Director Thatcher. It was their individual recommendation , with which I concur , Parks Maintenance responsibilities he returned to the Public Works Department, not as a result of the failure of the current arrangement, but in the best interest of the organization as a whole. We feel that at this time the City ' s organizational structure is such that we are more productive when combining specialized in tasks than when individuals are too in their functions and that a continued decentralization of Public Works and Parks Maintenance functions would be • detrimental to the efficient scheduling and use of man- power and equipment. • 1111 Mayor and Council April 10, 1985 Page Two Stipulations we would place on this recommendations are as follows : 1 . An effective date of April. 29, 1985 or as soon thereafter as possible. 2. Place the arrangement on a twelve-month trial period with an evaluation at the end of that period before a final decision is made. 3. The day-to-day supervision of the personnel regularly assigned to Parks Maintenance would be the responsibility of the Public Works Fore- man who would work in close cooperation with the Parks, Recreation and Forestry Director and Public Works/Community Development Director, including regular meetings as well as completing monthly work task sheets provided by the Parks, Recreation and Forestry Director . 1111 4. The Parks, Recreation and Forestry Director would have direct input through the Public Works/ Community Development Director on all personnel issues relating to the Public Works Foreman including evaluation, salary review, disciplinary authority , and authority to provide work direction on all park related issues. 5. The Parks, Recreation and Forestry Director would be • solely responsible for submitting recommendations to the Parks and Recreation Commission and City Council for capital improvements for City Parks. 6. The annual parks maintenance equipment capitalital improvement proposals submitted as part of. the long-term financial plan would be annual budget and 1 prepared by the Parks, Recreation and Forestry Director and reviewed and approved by the Public Works Foreman and Public Works/Community Development Director . 7. The responsibility for the hiring of all part-time staff personnel assigned to Parks and the coordina- tion of the ,JPTA/MI ED Grants would remain the responsibility c h , Parks, Recreation and Forestry II �t the Director with day-to-day supervision being the responsibility of the Public Works Foreman. . Mayor and Council April 10, 1985 Page Three Staff is prepared to discuss this recommendation with you at your convenience , however , we would emphasize that this is a unanimous recommendation being submitted to you in the best interest of the City ' s organization as a whole. DFP/mjs • •