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HomeMy WebLinkAbout10-24-84 Agenda & Packet � f CUoudVw' ,oy RAMSEY COUNTY,MINNESOTA GATEWAY TO THE NORTH 2401 HIGHWAY 10 MOUNDS VIEW, MINN. 55112 DEPARTMENT OF PARKS, 784-3055 RECREATION AND FORESTRY October 24 , 1984 Dear Mounds View Parks and Recreation Commissioners : Enclosed is your packet of information for the regularly sche- • duled October 25 , 1984 Parks and Recreation Commission Meeting . After polling the Parks and Recreation Commission members, I have determined that we will not have a quorum available on Thursday, October 25 . Consequently, staff would like to request that the meeting be rescheduled for November 1 , 1984 at 6: 30 p.m. in the City Council Chambers. The enclosed agenda and materials will be discussed at that meeting , and staff will be adding additional items prior to next Thursday' s meeting . Should you have any questions regarding the enclosed packet, or be unable to attend the November 1st meeting , please feel free to contact staff directly at 784-3055 , ext. #41 . Sincerely, Bruce K. An i - , Director Parks , Recreation and Forestry BKA/sll 410 Enclosure CITY OF MOUNDS VIEW PARKS AND RECREATION COMMISSION IIIIThursday , October 24 , 1984 AGENDA 6 : 30 p.m. Mounds View City Hall Council Chambers I . CALL TO ORDER II . APPROVAL OF THE SEPTEMBER 27 , 1984 PARK AND RECREATION COMMISSION MEETING MINUTES. III . CHAIRMAN ' S REPORT IV. COUNCILMEMBER' S REPORT 4111 V. FORESTRY UPDATE GYPSY MOTH PROBLEM VI . GREENFIELD PARK CONSULTANT SELECTION PROCESS VII . COMPOST PROGRAM UPDATE VIII . FALL RECREATION PROGRAM UPDATE IX. STAFF REPORT X. ADJOURNMENT S • MINUTES OF THE PROCEEDINGS OF THE PARKS AND RECREATION COMMISSION CITY OF MOUNDS VIEW • COUNTY OF RAMSEY STATE OF MINNESOTA September 27 , 1984 Mounds View City Hall Council Chambers 6 : 30 p.m. CALL TO ORDER The meeting was called to order at 6: 33 p.m. by Chairperson Burmeister . ROLL CALL Commissioners present: Commissioners Weflen , Bowman , Silvis , Letendre , Long and Chairper- son Burmeister . Commissioners absent: Commissioner Wermager . Councilmembers absent: Councilmember Doty. Staff present : Parks and Recreation Director Anderson . APPROVAL OF MINUTES A motion was made by Commissioner Silvis, 4111 seconded by Commissioner Weflen to approve the minutes of the August 23 , 1984 Parks and Recreation meeting as presented . Motion pas- sed unanimously. 6 ayes, 0 nayes CHAIRMAN' S REPORT Chairman Burmeister questioned whether or not the trail development at Silver View Park had been built completely on City park property. Staff responded that the trail had been loca- ted on Kraus-Anderson property at some points points and that an informal agreement had been reached with Kraus-Anderson acknowledg- ing that the trail system might extend onto their property. Staff further indicated that no permanent improvements had been placed on the Kraus-Anderson property and that only low cost or minimal improvements would be located outside the park perimeter . Commissioner Burmeister stated that he had observed van- dalism at Silver View Park , including the burning of a picnic table , damage to some trees, as well as two trash recepticle . Staff indicated that vandalism had increased at Silver View Park , as the pond/picnic area 1111 appears to be a popular for young people to congregate during the summer months. Staff further indicated that this has been reported to the police department and patrols have been increased. -2- .OUNCILMEMBER' S REPORT There was no formal Councilmember' s report as Councilmember Doty had called requesting to be excused from the meeting . Staff did review the capital improvements approved by the City Council , and stated their pleasure with the positive support the City Council has provided. RANDOM PARK FENCING Staff reviewed the staff memorandum outlining the actions taken to date with the abutting property owners of Random Park. Staff met with five neighborhood residents on Tuesday, September 4 to review their concerns follow- ing the installation of the new playground equipment. The neighbors were unanimously and quite adamently in agreement that the only solution to the problems of trespassing , noise and general disruption , as well as future vandalism, would be to install a 5 foot fence from Ridge Lane northward tying into the existing 4 foot fence . Staff recom- mended that the Commission take a "wait and see" attitude regarding the fencing of Random Park, and provide a major planting and berm- ing program to serve as a sound barrier. • Mr. Shah, 5238 Long Lake Road, was in atten- dance at the meeting , and indicated his sup- port of staff ' s position stating that the young people needed an opportunity to play and that he did not feel the new playground apparatus wasva detriment to the neighbor- hood. He further went on to say that he com- mended the Park Commission for improving the park and felt that it had increased the value of his property. The Park Commission review- ed their existing fencing policy, and felt that it was concurrent with staff ' s recommen- dation . Following a general discussion of the issue , a motion was made by Commissioner Bowman , seconded by Commissioner Weflen to provide berming and planting on the eastside of Random as per staff' s recommendation . The motion was adopted unanimously. 6 ayes, 0 nayes The Commission further stated that the issue should be reviewed again in 6 months. • 3-•RE -3- 1111 REENFIELD ENFIELD PARK GRANT Staff reviewed a memorandum indicating that the City had received a grant in the amount of $175 ,000 . 00 which needed to be matched by the City of Mounds View on a 50o basis or $87 , 500 .00 . Staff reviewed a number of op- tions as to how the 50% match could be fund- ed; including Storm Water Management Fund , interest from Special Projects Fund , and cap- ital reserves. As no formal action was required on this issue , the Commission accep- ted staff' s report and directed them to pro- ceed with the final grant application . COMPOST AND RECYCLING Staff reviewed a memorandum outlining the PROGRAM composting program that was scheduled to open on October 17 and run for 4 weeks through the November 11. Staff indicated that some improvements were made to the program in 1984 including expansion of the fenced in area as well as constructing a class 5 roadway and second gate through the park site . Staff then discussed with the Commission the feasibility of expanding the composting site to include a recycling program. Staff stated III that they had contacted Recycling Unlimited regarding the placement of barrels for glass, aluminum cans and newspaper at the site , and they indicated they would be willing to do so . The Commission discussed the issue of expanding the composting site into a recyc- ling center , and felt that there were ade- quate means available for recycling within the City through the Mounds View Square and drop sites . A motion was made by Commission- er Bowman , seconded by Commissioner Silvis to forward any further review of expanding the recycling program to the City' s Energy Com- mission . Motion passed unanimously. 6 ayes, 0 nayes FALL RECREATION Staff reviewed a memorandum outlining the PROGRAM UPDATE fall recreation programs and highlighted the new programs available . As no formal action was required on this issue , the Commission accepted staff' s report as presented. • -4- SNTHLY STAFF UPDATE Staff reviewed the staff report and high- lighted three areas : 1 . Athletic Association Survey - Staff is currently working with other municipali- ties in the school district to develop a survey to improve services and relation- ships between the existing athletic associations. A summary will be avail- able for the Park Commission at the Octo- ber meeting. 2. Groveland Park Picnic - Over 500 neigh- bors attended the Groveland Park Picnic on September 8 and it turned out to be an extremely successful occasion . In addi- tion to raising approximately $2 , 500 .00 , a festive days activities was enjoyed by young and old. 3 . Wood Chips - Staff indicated that wood chips were available at Silver View Park for any interested residents. ADJOURMENT A motion was made by Commissioner Silvis, • seconded by Commissioner Weflen to adjourn the meeting . The motion passed unanimously. 6 ayes , 0 nayes The meeting was adjourned at 7: 40 p.m. R s e.ctfully s fitted , r Bruce K. Ande,"son , Director Parks, Recre tion and Forestry BKA/sll • MEMO TO: Mounds View Parks and Recreation Commission FROM: Staff DATE: October 24 , 1984 RE: Forestry Update Attached are two memorandums from staff relating the gypsy moth inspection program that occurred in the City the week of October 1 . Staff is pleased to report that no egg masses were found within the City, but at this time , the State and Federal Agricul- tural agents have not made a recommendation as to whether or not mass overhead spraying might be necessary in controlling the gyp- sy moth problem. Staff will be providing a verbal report regard- ing the inspection process and how gypsy moth issue could poten- tially affect the City, at Thursday evenings meeting. BKA/sll Attachment • • 1984 GYPSY MOTH EGG MASS SURVEY • The gypsy moth, a serious defoliator of trees , may have been accidentally introduced into your community . Moths were collected in traps this past summer in your area. As a follow-up, state and federal personnel are conducting a survey to detect egg masses of the gypsy moth. This involves 2 or more people checking homeowner ' s outside property : all trees , picnic tables , lawn chairs , trailers , etc . It is important to survey all property to provide information to establish likely introduction points of the gypsy moth. If you were not home we are sorry we missed you and hope this explains why we were on your property. The following will answer some of your questions : Q. How did the gypsy moth get into my neighborhood? A. Most likely as a hitchhiker as eggs attached to something that has been in the eastern United States such as a camper trailer or yard furniture, etc . Q. What if the gypsy moth is found in my yard? A. There is no cause for alarm. Population levels are likely still low enough not to cause immediate damage to trees and shrubs in your yard . 1111 Q. Does this mean pesticides will be sprayed over my property next year? A . Control options will be decided later after all the results are in . 5 pairs -t- r blue spots � 0 j :JOIR5CC 6 pairs � A red spots • .i Larvae (Caterpillar) Male Adult Gypsy Moth Female Gypsy Moth This stage found during This stage found during This stage found during months May - June. months July - August. months July - August. If you have any further questions please call one cf the following : MN Dept . of Agriculture or U. S . Dept . of Agriculture 1111 Plant Industry Division Plant Protection & Quarantine 612-296-8328 612-349-3705 09/24/84 111/1 October 2, 1984 Dear Resident: During the past two years, our department has been working in conjunction with the Minnesota and U.S. Departments of Agriculture in the trapping, and site inventory of the gypsy moth within the City of Mounds View. The gypsy moth is a serious defoliator of trees which may have been accidentally introduced into our community. During the past two years, we have experienced trappings of the gypsy moth and we are currently in the process of following up with a door to door survey to detect egg masses of the gypsy moth. This survey will be conducted Wednesday, October 3 through Friday, October 5 and involve two or more people checking homeowner's outside property including trees, picnic tables, lawn chairs, trailers, etc. Each inspector will be wearing a State III/1 I.D. badge and they will be knocking on your door to introduce themselves. It is imperative that we survey all the property to provide the necessary inform- ation to establish the likely introduction points of the gypsy moth. In addition to the survey, which will be conducted during the next three days, we are trying to best determine how the gypsy moth may have been introduced to our community. The gypsy moth problem is predominatly an eastern state pro- blem, and has just recently been experienced west of Ohio. To assist in our survey process, we would appreciate any information that you might be able to offer regarding trips, family vacations or vistors that you may have had in the past five years to states east of Ohio. If you or one of your family mem- bers made a trip to one of the eastern states, I would appreciate it if you would contact myself directly at 784-3055, ext. #41, so we can include this information as part of our gypsy moth egg mass survey. All information will be kept in the strictest of confidence, and it will only be utilized to better serve the state and federal agencies. Once the survey is completed in the next three days, we will be updating each of the residents as to our results and what type of control program, if any, might be necessary. It should be noted that there is no cost to the City and/ or the homeowner for any of the detection surveying and control options, should they become necessary in the future. We appreciate your cooperation on this issue, and should you have any questions regarding the gypsy moth survey, feel free to contact myself or our City Forester Rick Wriskey directly at Mounds View City Hall. 11111 operely, c.lCt ' bi MEMO TO: Mounds View Parks and Recreation Commission • FROM: Sta DATE: October 24 , 1984 RE: Greenfield Park Consultants Attached is a copy of a request for proposals for professional services to be provided for the construction and development of Greenfield Park. As you are aware , we have received a grant for $175 ,000.00 to develop Greenfield Park in the spring of 1985 and the following proposal outlines a contract for professional ser- vices. All monies for the hiring of the consultant will come out of the original grant proposal and no additional costs for the hiring of a consultant will be borne by the City. Staff would like to have the Commission review the attached pro- fessional services agreement; as well as develop a timetable and determine the degree of involvement the Commission would like to have in this process. Staff would propose that the Commission be involved intimately in the hiring and retaining of a consultant, similar to prior park development projects. This would include but not be limited to reviewing formal bid proposals, interviewing finalists, and final 4111 approval of a professional services agreement. Staff proposed timeline is that bid proposals will be forwarded to consulting firms the first week in November , with results to be returned by November 23 , 1984 . Staff would then review the proposals and then submit a staff report for the Commission to review at the regularly scheduled November Parks and Recreation Commission meeting . Should you have any questions regarding the attached proposal for professional services, and/or timeline as suggested , feel free to contact staff directly at 784-3055, ext. #41 . BKA/sll Attachment • GREENFIELD PARK DEVELOPMENT - MOUNDS VIEW, MINNESOTA 111/1 PROPOSAL FOR PROFESSIONAL SERVICES Having met and discussed the project with Mr. Bruce Anderson, Parks, Recrea- tion and Forestry Director, Firm proposes the following scope of work as a recommended procedure for the development of Greenfield Park. SCOPE OF PROJECT: Working with the Parks and Recreation Commission and City Staff, Firm will provide the following professional services: I. Program Development A. Assist the City Staff in reviewing the existing master to determine if the potential facilities proposed for the site are accurately based on current community needs and desires as established in the City-wide Park System Master Plan and the Parks and Space Survey as provided by the City of Mounds View. This review process will define both current and projected future needs. II. Analysis III/0 A. Review available data related to but not limited to soils, hydrolo- gy, visual impact, topography, vegetation, drainage, access, utili- ties, existing facilities and unique characteristics of the site. III. Master Plan Development A. Based on the program development and site analysis, Firm will provide a critique of the existing park development plan in written form to the Parks and Recreation Commission high- lighting the facility relationships, flow patterns and visual asthe- tics. B. Prepare a current cost estimate for the proposed park development as outlined. C. Attend Park and Recreation Commission and City Council meetings as necessary to complete the initial planning reviewing process. IV. Construction Documents A. From the finalized approved design, Firm would complete working drawings with specifications for Phase I con- struction including: 111/1 1. Relocation of the existing baseball field. 2. Construction of two lit tennis courts. 3. Development of proposed trail system. 4. Construction of bituminous entry road and parking lot. 5. Relocation of existing tot lot equipment. 6. General sitework as appropriate. -2- • B. Prepare ten sets of construction documents and specifications for submittal to construction sub-contractors. V. Assist the City in the letting and receiving of sub-contractor bids for the project and in preparing the contract for construction between the City and the successful sub-contractors. VI. Construction Management A. Assist the City's Parks and Recreation Director through weekly site visitations to observe ongoing construction to ascertain if the pro- ject is being built in accordance with the construction documents and well certify as to the contractors justification of monthly bills to the City. will also review Firm shop drawings by the sub-contractor and at the completion of con- struction, will make a final punch list and report to the City. B. Schedule construction and coordinate the work of sub-contractors to allow for smooth interphase and project flow. TO BE PROVIDED BY THE CITY OF MOUNDS VIEW The City of Mounds View shall provide: 111/1 1. All background information they have available related to this project and necessary instructions and input regarding the program requirements. This information will be provided by the City's Parks and Recreation Director who will serve as the project coordinator. 2. Existing site plans and building lines, topographical surveys and utility maps of Greenfield Park. The selected planning firm shall be able to rely on the accuracy of these documents. 3. A designated representative from the selected planning firm would receive weekly instructions, authorization and direction from the Project Coordin- ator on an as needs basis. TIME FRAME would commence work on the project immediately Firm following authorization by the Mounds View City Council and would perform all the work in Phases I - V within four months of start. FEES bases all fees for professional services on the Firm amount of time anticipated to perform the work. The total fees for all ser- 111/1 vices recommended in this proposal are as follows: Phases I - V $ Phase VI $ Please note in your proposal that the contract price is based on X amount of hours per week for X amount of construction weeks for Phase VI or a flat hour- ly rate. -3- 111/1 ADDITIONAL SERVICES Additional services requested by the client shall be billed at the following rate: Principals $ per hour Associates $ per hour Architects and Landscape Architects $ per hour Draftsmen $ per hour This proposal shall be good for 30 days. If acceptable, a standard contract will be prepared for this proposal using this as base. Respectfully submitted Firm Address Phone No. • • MEMO TO: Mounds ' ew Parks and Recreation Commission 4111 FROM: St 4t DATE: October 24 , 1984 RE: Compost Program Update This is just a short note to keep the Commission abreast of the City' s current composting program which commenced operation on Wednesday, October 17 , 1984. The program, once again , has pro- ven to be extremely successful , and we were almost forced to close the operation down on Sunday, October 21 , as we could no longer accommodate any more leaves at the site . The City staff has since remedied that problem by restockpiling the leaves. The program has proven to be extremely popular and the current in- gress and egress method with having two gates, has certainly proved to be popular. As a side note , not only are we seeing the benefit of composting leaves, but the vast majority of people, over 60% , are no longer purchasing plastic trash bags, but are using trailers and other means to haul their leaves to the composting site . As a final comment regarding composting , the existing leaves and compost material has decomposed to a level making excellent humus for your garden site . We have already had requests, and dis- • tributed approximately one-quarter of our compost material . We feel that by next spring when we advertise the availability of compost, there will be no problem in recycling the material back into the community. Once again , staff would encourage each of the Park Commissioners to stop by the composting site during its open hours to experi- ence this site on a first-hand basis. BKA/sll MOUNDS VIEW COMPOSTING SITE The site is located in Ardan Park near the corner of Ardan Avenue and Long Lake Road. Bring your leaves to the site, dump them, and take your bags home with you. Only leaves and grass clippings will be accepted--No Brush or Trash: You may pick up last year's compost at the same tie, for free: The site is open from OCTOBER 17 to NOVEMBER 11 on: Saturdays: 10:00 a.m. to 4:30 p.m. Sundays: Noon to 4:30 p.m. 4111 Wednesdays: Noon to 4:30 p.m. Please do not come any other time as the gates will be closed and locked. THANKS FOR LENDING US YOUR LEAVES: MEMO TO: Mounds View Parks and Recreation Commission 11/1 FROM: St.-j DATE: October 24 , 1984 RE: Fall Recreation Program Update Attached is a copy of the November-December City Newsletter high- lighting some of the fall recreation program offerings. I would call the Commissions attention to a new program offering enti- tled, "Get into a Leisure Affair" , which will highlight four high risk recreation programs on Wednesday evenings. The programs will include ultralights, white water canoeing , sky- diving , and scuba diving. It is staff ' s thought that there are people who would be interested in finding out more about these high risk activities before they invest alot of money, and we will be curious as to whether or not residents share our views on this program. Other programs of interest include a the Winter Fair Equipment • Swap, which we coordinate with the three other recreaton depart- ments and the school district. Based on prior years attendance , we expect between 300 - 500 people to participate in the ski and skate swap scheduled for November 17 . In addition we are offering a "Lunch with Santa" program which we have expanded this year to coordinate with the Mounds View Jaycee Women and the new "Pre-school Holiday Story and Craft" class. Staff will be reviewing these and other programs at Thursday evenings Park and Recreation Commission meeting . BKA/sll Attachment •