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HomeMy WebLinkAbout09-18-86 Agenda & Packet CITY OF MOUNDS VIEW PARKS AND RECREATION COMMISSION 41/1 Thursday, September 18 , 1986 AGENDA 6 : 30 p.m. Mounds View City Hall Council Chambers A . CALL TO ORDER d M . APPROVAL OF AUGUST 28 MEETING 4II . CHAIRPERSON' S REPORT V. COUNCILMEMBER'S REPORT /V. DISCUSSION ON THE CAPITAL IMPROVEMENT PROGRAM • 4' . FINAL COMMENTS BY PARKS AND RECREATION DIRECTOR ANDERSON I . STAFF REPORT VIII . ADJOURNMENT • MINUTES OF THE PROCEEDINGS OF THE PARKS AND RECREATION COMMISSION CITY OF MOUNDS VIEW COUNTY OF RAMSEY 11/1 STATE OF MINNESOTA August 28 , 1986 Mounds View City Hall Council Chambers 6 : 30 p.m. CALL TO ORDER The meeting was called to order at 6: 35 p.m. by Chairperson Wayne Burmeister . ROLL CALL Commissioners present : Commissioner Silvis, Long, Wuori , and Chairperson Burmeister . Commissioners absent : Commissioner Letendre, Weflen and Linnell . Councilmembers present : Councilmember Quick CHAIRPERSON'S REPORT No chairperson' s report. COUNCILMEMBER'S REPORT Councilmember Quick indicated that he would like to have the trash barrells at Groveland Park moved closer to the picnic area. Com- missioner Wuori indicated that there was a • house adjacent to Greenfield Park dumping their grass clippings on the City park pro- perty. Staff indicated that they would resolve both issues prior to the next meeting date. DISCUSSION OF CAPITAL IMPROVEMENT PLAN Staff reviewed the priorities that the Park Commission had established relating to cost estimates for each of the neighborhood parks at their special Park Commission meeting on August 7, 1986. Staff then indicftted the next step was to prioritize each of the individual rankings and comments for each neighborhood park on a City-wide basis. A great deal of discussion ensued and the Park Commission prioritized their 5 year capital improvement plan based on 4 objectives : 1 . Environmental concerns and preservation of the existing park resources. 2 . Safety and health concerns. • 3 . Current community voids and/or deficien- cies as outlined in the City park system master plan. 4 . Aesthestics and general park improve- ments. -2- The Park Commission then reviewed each of the issues and developed the following capital improvement plan: 4111 1986 CAPITAL IMPROVEMENT PLAN 1988 Silver View Park Parking Lot $ 96 , 000 1989 General Skating (Greenfield ) $ 8, 000 Oakwood Multi-purpose Court 18, 400 Woodcrest Regrading 18 , 700 Ardan Park Play Structure 8,000 Building Improvements @ 4 sites 20 ,000 $73 , 100 1990 Silver View Bridge $16 ,000 Silver View Tot Lot 20 ,000 Random Multi-purpose Court 13 , 000 Woodcrest Multi-purpose Court 13 ,000 72" Rotary Lawn Mower 10 ,000 $72,000 1991 Greenfield Archery Range $ 6 ,000 Lights at Silver View Park 53 ,000 4111 Oakwood Picnic Shelter 8 ,000 City Hall Multi-purpose Court 13 ,000 $80 ,000 1992 Woodcrest Park Tot Lot $20 ,000 Lambert Multi-purpose Court 13, 000 Hockey Lights at Hillview 12,000 Oakwood Park Play Area 15 ,000 Floating Boardwalk at Silver View 16 ,000 $76 ,000 The motion was made by Chairperson Burmeister , seconded by Commissioner Silvis to adopt the five year capital improvement plan and direct staff to formalize a report for the Commission' s review at the September Park Commission meeting. Motion passed unan- imously 4 ayes, 0 nays . REVIEW RESOLUTION Staff reviewed the City Council resolution #2067 REGARDING USE regarding park land adjacent to residential OF PARK LAND ADJACENT property with the Commission . Staff indicat- TO RESIDENTIAL PROPERTY ed that the only change by the City Council was to set the date of May 1 , 1987 for imple- mentation to ensure that the neighborhood • residents would be aware of the changes prior to planting gardens in the spring of 1987. -3- STAFF REPORT Park and Recreation Director Anderson indi- cated that he had accepted a new position • with the City of Inver Grove Heights and would be formally resigning from the City of Mounds View on September 26, 1986 . He furth- er indicated that more formalized comments would be submitted at the September 18 Com- mission meeting. Staff also reviewed the fall recreation programs indicating that a new series of programs for after school were being developed by Recreation/Athletic Super- visor Saarion including a pre-school program at Groveland Park. ADJOURNMENT A motion was made by Commissioner Wuori , seconded by Commissioner Long to adjourn the meeting. The motion passed unanimously 4 ayes, 0 nays. The meeting was formally adjourned at 9 : 20 p.m. Respectfully sub itte9, uce :-.74rs' n; Director Parks, Recreation and Forestry BKA/sll 1111 III MEMO TO : Mounds View Parks and Recreation Commission • FROM: Staff DATE: September 18 , 1986 RE: 5 Year. Capital Improvement Plan Enclosed is a copy of the introduction to the capital improvement plan as developed by the Mounds View Parks and Recreation Commission . Staff envisions the following would be included : 1 . Excerpts from the City-wide park system master plan including comparisons from the national standards to the status of the City park system. 2 . Copies of the detailed park breakdown analysis for each of the neighborhood parks . 3 . Costs estimates for each of the neighborhood parks including ranking and comments by staff and commission. 4. Copies of the long term financial plan outlining proposed • capital improvement plans . This would complete this phase of the capital improvement plan and staff will be discussing it with you at Thursday evening ' s meeting . BKA/sll 4110 4/4 MEMO TO: Mounds View City Council • FROM: Wayne Burmeister, Chairperson Mounds View Parks and Recreation Commission DATE: September 17, 1986 RE : 1987 Capital Improvement Plan During the past six months, the Mounds View Parks and Recreation Commission has been reviewing the comprehensive parks and open space plan that was developed in 1980 , to determine how the plan could be implemented within the City' s current fiscal structure . To that end , we have reviewed our five year capital improvement plan for parks and have revised it to reflect an annual expenditure of $72, 000 - $96,000 for 1988 through 1992. The Park Commission directed staff , approximately four months ago, to develop cost estimates including detailed breakdowns for all the capital improvements proposed within the City park system. Following a detailed review of each of those documents, we prioritized the park projects based on the following items : 1 . Environmental concerns and preservation of existing park resources. 2 . Safety concerns and health concerns. • 3. Current community voids and/or deficiencies as outlined in the City-wide parks system master plan. 4. Aesthetics and/or_ general park improvements. Based on this prioritization of needs and values, we hereby submit our proposed capital improvement plan for the next five years. 1986 CAPITAL IMPROVEMENT PLANS 1988 Silver View Park Parking Lot $ 96, @00 1989 General Skating (Greenfield ) $ 8 ,000 Oakwood Mult-purpose Court 18 , 400 Woodcrest Regrading 18, 700 Ardan Park Play Structure 8 , 000 Building Improvements at 4 sites 20 ,000 $ 73, 100 -2- • 1990 Silver View Bridge $ 16 ,000 Silver View Tot Lot 20 , 000 Random Multi-purpose Court 13 ,000 Woodcrest Multi-purpose Court 13,000 72" Rotary Lawn Mower 10 , 000 $ 72, 000 1991 Greenfield Archery Range $ 6 , 000 Lights at Silver View Park 53,000 Oakwood Picnic Shelter 8 , 000 City Hall Multi-purpose Court 13 ,000 $ 80, 000 1992 Woodcrest Park Tot Lot $ 20 ,000 Lambert Multi-purpose Court 13, 000 Hockey Lights at Hillview 12,000 Oakwood Park Play Area 15,000 Floating Boardwalk at Silver View 16,000 4111 $ 76 ,000 A brief background on each of the capital improvement plans is as follows : 1988 1 . Silver View Park parking lot. Paving of the Silver View Park parking lot was ranked as the number one priority by the Park Commission based on the current destruction and vandalism that is occurring at Silver View Park due to our lack of bar- riers and control in the parking lot area . The Park Commis- sion feels strongly that Silver View is the central focus of our park system and that based on environmental andsafety concerns, as well as fulfilling community voids, it is our highest priority. With the paving of the parking lotand concrete curb and gutter to define the parking area, we will be able to preserve the park in its natural state . It should be noted that Silver View Park is the most heavily used facility due to the extensive adult athletic play and we feel that in addition to the reasons stated , pure numbers justify the need for this improvement . • -3- 1989 • 1 . General skating - Greenfield Park . When Greenfield Park was recently renovated , the general skating area which was locat- ed on the west end of the park was relocated to the southeast corner . The Greenfield Park skating facility serves both the Oakwood and Greenfield Park areas. The $8 ,000 is to regrade the site and place permanent light fixtures at the facility to serve the residents in the northeast quadrant of the City. This project ranked extremely high on both safety concerns; as well as fulfilling a void of pleasure skating in this quadrant of the City. 2. Oakwood Park multi-purpose court . This item was ranked high due to the major community void centering around multi- purpose courts. We currently do not have a multi-purpose court other than Greenfield Park. Multi-purpose courts provide a variety of recreational activities including bas- ketball , four-square, hop scotch and other hard court surface activities. We feel that Oakwood Park, with its high concen- tration of young people, is an ideal location to develop our first City multi-purpose court. 3. Woodcrest Park regrading. Woodcrest is currently in the worst condition of any of the existing parks and is greatly in need of general regrading and turf establishment. It is the recommendation of the Park Commission that the storm 1110 sewer ditch currently running adjacent to the park on the west and southern boundaries would also be completed at this time with S.W.M. funds to9 ive the park a more finished look. The site is currently an eyesore and in need of general land- scaping and turf establishment. 4. Ardan Park playstructure . This is an item that has been requested by residents for a number of years due to the lack of any type of park activity for young people in the area . We feel that a small wooden play structure ( above ground ) would fit well into the park area and will serve the immedi- ate needs of the residents. In addition, the Park Commission feels that site has been used exclusively for the G.ity-wide compost program and some type of facility for local residents would be beneficial . 5. Building improvements at four sites. As you are aware, we purchased three used school classroom facilities four years ago and have been utilizing them extensively for not only our winter skating program, but also our summer playground pro- grams. It is our recommendation that the buildings be upgraded from an energy conservation standpoint to include the replacement of the existing single pane windows, caulking of the frames, and installation of new windows at Woodcrest Park. In addition, we would purchase a permanent floor sur- 1111 face for each of the buildings to serve both the winter skat- ing and summer usage . It should also be noted that City recreation staff is now utilizing the buildings on a year- round basis with a pre-school program at Grovelard Park. -4- • 1990 1. Silver View bridge . This was ranked high due to the need for a complete trail around the Silver View Park pond . In addi- tion to completing the trail loop, it would also allow access from the residents in the Mary Anderson single family homes to the developed park area on the north side . The bridge would also serve a functional purpoase as a fishing pier when the pond is stocked by the DNR. 2 . Silver View tot lot. As Silver View Park is the major com- munity park within the City, we feel that some type of major tot lot equipment should be installed to complete the devel- opment of facilities for all age groups. We currently do not have any creative play area for the young people at Silver View Park and it would be ideal due to the athletic use, family hikes and walking that occurs throughout the site . 3. Random Park multi-purpose court. The multi-purpose court at Random Park would be located in the southern half of the park and would complete the development of Random Park. As you are aware, staff installed a new play structure three years ago at Random Park along with regrading the site . By installing a multi-purpose court, we would be able to increase the use of that site in a heavy residential area. • 4 . Woodcrest multi-purpose court. This would provide our third multi-purpose court within the City and serve the southwest corner of the City. It is our goal to have seven multi-pur- pose courts located throughout each of the City parks which would still he twenty-two short of the national standards of having one multi-purpose court per 500 people . The Mounds View City Parks and Open Space Plan recommended nine, and with the seven proposed , we feel we could meet the needs within the City park system. 5 . 72 inch rotary lawn mower. Two 72 inch rotary lawn mowers were purchased in 1985 and it is staff' s recommendation that one of the mowers be replaced every five years and $10 , 000 has been budgeted to replace one of the two new mowing units. 1991 1. Greenfield Park archery range. This project was listed as a high priority in the Citywide parks and open space plan . We have an ideal location in the northwest corner of Green- field Park. This proposed project will include the develop- ment of four archery butts as well as a security fence around the entire area . 2. Lights at Silver View Park . This is a major capital improve- ment• which would serve the adult softball fields at Silver View Park which is currently the largest recreation program within the City. With the addition of lights at Silver View, we would not need to add additional ballfields within the City. In addition, we would be able to have evening play for both youth soccer and football at Silver View Park. -5- 3 . Oakwood picnic shelter . A small open air picnic shelter is • proposed at Oakwood Park to encourage use of the site and allow people an opportunity to picnic in a relatively densely populated residential area. 4. City Hall multi-purpose court. This multi-purpose court would complete the City Hall Park grounds and provide one last amenity Eor the large community picnics and festival celebrations that are held at City Hall Park. 1992 1 . Woodcrest tot lot. The tot lot equipment is currently 12 years old at Woodcrest Park and in 1992 will be 17 years old and in need of replacement. 2. Lambert multi-purpose court. This is the last multi-purpose court proposed in the City park system and would complete the development at Lambert Park. 3 . Hockey lights at Hillview Park. The current hockey lights at Hillview Park are in extremely poor condition and are over 15 years old which will make them 20 years old in 1992 . The new system that we propose would be energy efficient and not only would it greatly decrease our electrical costs, but it would provide a higher level of " foot candles" in the rink area. S 4. Oakwood Park play area. The play equipment at Oakwood Park is eight years old in great need of repair and replacement. This was the last wood system that we have in the City and would be replaced with a metal , steel or aluminum system. 5. Floating boardwalk at Silver View Park. This item would place the entire trail at Silver View Park on park property and would greatly enhance the trail experience . The board- walk that we would be looking at would be similar to the walkway at the Springbrook Nature Center or Roseville Central Park. By adding this dimension at Silver View Park, we would able to expand the program possibilities to include bird observation decks and other areas for nature identification along the trail area. In addition, we would like to recommend that a joint meeting be established with the City Council so that we can identify specific funding sources to meeting the capital improvement plan as out- lined . As you are aware, we have been unsuccessful with our past park referendums and it is our recommendation that the City Coun- cil begin to look at a permanent, long range solution to funding park improvements . That recommendation was formalized at the July 21 Commission meeting. At that meeting , a formal motion was passed unanimously recommending that the Park Commission recom- mends to the City Council that a goal of $500 , 000 be established • for the park dedication fund with the dollars to be accumulated over the next five years. Interest from the park dedication fund , in the amount of $35,000 - $40 ,000, would then be used to supple- ment other City funding sources for developing long range capital improvement projects. Possible methods for establishing the park dedication fund over the next five years would be : 4 • , -6- 1 . Dedicate a one mill levy over the next five years. • 2. Establish the fund which could then be built up to utilize monies from the existing City fund balance reserves. 3 . Dedicate the yearend general fund balance to the park dedica- tion account. 4 . Utilize interest from the special projects fund . 5. Utilize monies from park dedications projects on a two-thirds/ one third basis, with two-thirds of all park dedication sub- ,, division monies being allocated for park improvements in the next five years. 6 . Establish City sponsored fund raising programs through neigh- borhood park foundations with a goal of raising $100,000. 7. Corporate gifts from local and surrounding community business- es. 8. Explore any other City fund dollars, including revenue shar- ing, should they become available again . In addition to the formal submission of this report, the Park Commission would like to again request a meeting be established with the City Council , City Finance Brager, City Administrator III Pauley and Acting Parks and Recreation Director Saarion to review and identify specific funding sources so that the enclosed capital improvement plan will become a reality. We appreciate your review of this project, and look forward to successful implementation over the next two years. BKA/sll cc: Mounds View Parks & Recreation Commissioners