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HomeMy WebLinkAbout1992/04/23 Agenda & Packet CITY OF MOUNDS VIEW • PARKS AND RECREATION COMMISSION AGENDA April 23 , 1992 City Hall Chambers 6: 30 p.m. 1. CALL TO ORDER 2 . APPROVAL OF MARCH 26, 1992 MINUTES 3 . CHAIRPERSON'S REPORT 4 . COUNCILMEMBER'S REPORT 5 . DISCUSSION REGARDING MEETING WITH CITY COUNCIL 6. MVCT REPORT - FRANK SILVIS 7 . LAKESIDE PARK UPDATE 8 . RSCC UPDATE 9 . TRAILWAYS ADVOCACY GROUP RECOMMENDATION • 10 . FORESTRY JOINT POWERS AGREEMENT AMENDMENT 11. SUMMER PROGRAMS PREVIEW 12 . OTHER BUSINESS 13 . ADJOURNMENT • , ©TV OF r1no��DS Phone: (612) 784-3055 QE W Fax: (612) 784-3462 April 14, 1992 • Dear Parks and Recreation Commissioners: The April Parks and Recreation Commission meeting will be held Thursday, April 23, 1992 at 6:30 p.m. at the City Hall Council Chambers. The meeting agenda, minutes and packet of information is enclosed. The main event of the meeting will be to discuss topics which the Commission wishes to address to the City Council. The initial topic for discussion involved the recommendation, priority and importance of subisidzed youth programming, such as summer playground programs for instance. Please take some time to discuss this topic with your friends, neighbors, spouses and children and come prepared to voice your opinion. The topic is on the agenda at the request of the Commission during last month's meeting. i The Trailways Advocacy Group will also be in attendance at the City Council Work Session. They will be presenting their recommended proposal for trailways to the City Council. I informed members of the Trailways Advocacy Group,that the Parks and Recreation Commission was interested in addressing the City Council at the same meeting and suggested that the Parks and Recreation Commission will provide support to the Trailways Advocacy Group's recommendation. If you are unable to attend the meeting please call to inform me at 784-3055 ext 20. I wish each and every one of you a blessed Easter holiday. Sincerely, (-27/7,71e,-;%7 Mary Saarion, Director Parks, Recreation and Forestry Ill PRINTED WITH-6 �� SOYINK,v 2401 Highway 10 • Mounds View, MN 55112-1499 recycled paper MINUTES OF THE PRECEEDINGS OF THE • PARKS AND RECREATION COMMISSION CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA March 26, 1992 6:30 p.m. Council Chambers CALL TO ORDER: The meeting was called to order at 6: 30 p.m. by Chairperson Burmeister. ROLL CALL: Commissioners present: Chairperson Burmeister, Commissioners Stevenson, Silvis, Long, Trettel and Starr. Commissioners absent: Commissioner Dentz. Councilmember present: Councilmember Wuori. Staff present: Director Saarion and Forester Wriskey. MINUTES: Commissioner Long made a motion seconded by Commissioner Silvis to approve the minutes of the February 27, 1992 meeting. Motion passed. 6 Ayes, 0 Nayes. CHAIR REPORT: None • COUNCIL REPORT: Councilmember Wuori reported that the MVCT Board of Directors has chosen "CAMELOT" for this summer's production. Audition and performance dates were announced. A question was asked regarding the improvement of Long Lake Road. Councilmember Wuori reported that construction should begin this Spring. It was asked whether a bike lane was planned. It was replied that a sidewalk will be put in on the West side of the road. Perhaps a bike lane can be striped. Councilmember Stevenson stated that the bicyclists prefer a separate lane versus sharing a path with walkers and other uses. It was also noted that young children use the sidewalk to bike rather than the road because of safety. FORESTRY REPORT: Forester Wriskey presented information regarding grants submitted for funding tree projects. Forester Wriskey shared literature regarding issues of forestry in urban areas and for environmental and energy conservation concerns. The changes of the Joint Powers Agreement to a contract arrangement was explained to the Commission regarding the position of City Forestry services. Also slides were presented to demonstrate diseased tree problems and to show the difference that tree canopies can have the community. Forester Wriskey answered many questions of the Commission including questions pertaining to Gypsy Moth, the new Green Ash disease and the results of the drought from a few years ago. CDBG GRANT: Director Saarion reported that the City was awarded the Lambert Park playground equipment grant for $50, 000. 00. Director Saarion reviewed the proposals of three playground distributors used for the grant application. Director Saarion recommended the proposal from Earl F. Anderson because it best fit the regulation of ADA and the criteria for the grant regarding prevailing wages for laborers. Also, this particular playground equipment has not been installed in any of the other parks and thus provides different components. Finally, the proposal provides for access for those with disabilities throughout the entire playground area rather than just a small area as did the other proposals. The Commission reviewed the three distributors proposals. After discussion, Commissioner Silvis made a motion, seconded by Commissioner Starr to recommend the purchase of the Earl F. Anderson playground equipment proposal for Lambert Park . using the funds awarded from the CDBG Grant. Motion passed. 6 Ayes, 0 Nayes LAKESIDE PARK: Staff informed the Commission that their recommendation was approved by the City Council with the encouragement of Commissioners Dentz and Starr. The beach therefore will be staffed with lifeguards for the complete six weeks of operation Mondays through Sundays. TRAILWAYS ADVOCACY GROUP: It was reported that the Trailways Advocacy Group was moving ahead on their task of proposing a trailways route system for networking and linking other trailways. The draft map of routes was reviewed. It was also reported that they were working on goals and objectives and also a resolution for Council to advocate the consideration of trailways during all street repair and improvements. The group will meet again on Thursday, April 2 at 7 : 00 p.m. They will be finalizing a recommendation to go to the Parks and Recreation Commission at the April meeting and finally to the City Council on May 4, 1992 . RSCC REPORT: Director Saarion reported that the Senior Citizens • Task Force is still going strong. However, they were disappointed and angry to hear at the meeting last evening that Senator Frank had dropped the ball regarding his support to the bill. The bill was not introduced to the committee in which he was supposed to introduced it. He did not even submit it for scheduling. After he had indicated to the Task Force that he would sponsor the bill, the Task Force was very disappointed and felt very betrayed by Senator Frank. However, they are still very interested in the project and have indicated a willingness to continue on their quest even if it means waiting until next year's legislative session. ADA REPORT: Director Saarion reported that she had attended a workshop regarding the application of ADA regulations in park improvements and program facilitation. It was reported that all new facilities provided in the parks must be accessible to those with disabilities. Whenever possible facilities should be retrofitted for accessibility. Provisions for inclusion of persons with disabilities should be provided in recreational programming. • OTHER BUSINESS: Discussion regarding the expectations of summer programming for the first time without local subsidization resulted in the Commission's desire to put as a special topic on the agenda for next meeting the strategy of how to impress upon the council the desire of the Commission to put a high priority on youth programming and activities with subsidy if necessary for the benefit of the community at large. This will be discussed more during the April meeting, to be presented to the Council during the Work Session on May 4, 1992 . ADJOURNMENT: Commissioner Silvis made a motion, seconded by Commissioner Starr to adjourn the meeting. Meeting adjourned at 9:00 p.m. Next meeting is Thursday, April 28 at 6:30 p.m. at City Hall. • QUARTERLY REPORT • (1st quarter) MOUNDS VIEW PARKS, RECREATION & FORESTRY APRIL 6, 1992 CDBG GRANT: The Lambert Park playground grant was approved for $50, 000 . 00. I have reviewed the playground equipment and design with the Parks and Recreation Commission. By motion they recommended the Earl F. Anderson equipment. This equipment is different than any other equipment currently in our parks. There are new components such as the hand glider. The accessibility pattern of the design is all inclusive rather than offering accessibility in a single area. Also, the Earl F. Anderson proposal provides for prevailing wages regarding labor costs, which is a requirement of the CDBG Grant. The City of Mounds View has never before been able to afford the Earl F. Anderson equipment. It is good equipment with a good longevity and low maintenance qualities. Staff requests the council ' s approval to order the equipment proposal of Earl F. Anderson as soon as • the agreement and monies are received from the CDBG Grant. RSCC: Members of the RSCC Task Force were disappointed and more than a little angry with Senator Frank, who had agreed to sponsor the special legislative bill for the development of a RSCC. Senator Frank neglected to submit the legislation for scheduling, and it never was scheduled to be heard in the taxation committee. The bill had been heard in the committee on Urban Affairs, but was not even scheduled in the Tax committee. The RSCC Task Force members, although very disappointed, are determined to continue work on the Task Force agenda even if it means waiting until next year's legislative session. The Task Force feels that the legislation and the project is good and that they simply had bad luck in the choosing of the wrong person to sponsor the bill. The meetings will continue and the RSCC Task Force seems very committed to the project even with this set-back. Current meeting issues have revolved around site recommendation and facility needs related to programs. 411 The meetings continue the second and fourth r. Wednesdays of each month. The next meeting will be at Mounds View City Hall at 7: 00 p.m. on April • 8, 1992. You will be interested in knowing that several senior citizens of Mounds View have been attending the meeting on a regular basis. The RSCC Task Force members representing Mounds View have been very faithful in attendance and have made a "mark" in the planning process. SPRING PROGRAMS: Spring programs are beginning. Summer athletic program registrations begin April 11. The Summer Activities Brochure will be distributed to homes the first week of May with summer programs beginning June 15, 1992 . Adult softball registrations have been completed and the game schedules begin April 20. ATHLETIC FIELD MAINTENANCE: Mary Johnson Jr. will be performing the athletic field maintenance. Mary worked for many years with the City of Anoka doing the same type of ball field maintenance. Mary has a direct communication link with the field users and therefore will have a good handle on the field maintenance needs and requests. An increase in adult league team fees will pay for • all the field maintenance during the summer. Maintenance for adult softball league fields will include dragging and lining for each game. Maintenance for neighborhood parks used by in- house recreation programs, MVAA and LLLL will include twice a week dragging and occasional foul line painting. The Greenfield Baseball Field will be prepared and maintained by the users, with twice a week dragging on the infield and warning track. In conclusion, adult softball fees will be subsidizing the field maintenance of all the youth programs including in-house, MVAA and LLLL. SUBSIDIES: The Mounds View Lion's Club has provided a subsidy of $5, 000.00 for the summer playground program for youth 1-5th grades. This contribution will enable a fee of $15. 00 for two times a week program lasting six weeks. This is the same cost as last year, with half the service decreasing in days from 5 days a week to 2 days a week per registration. The "Butterflies are Free" program will be offered 410 two days a week for six weeks at $40. 00 per • registration. This is over twice the cost and half the number of days. SCHOLARSHIPS: The Mounds View Lion's. Club generously contributed $500. 00 for scholarships beginning in January 1992 . The money is almost expired in only one session of recreation registration. All scholarship recipients are required to complete a form to ensure that they qualify for assistance. The number of requests for assistance demonstrates the great financial need of the community. The department is requesting additional scholarship funding from the Mounds View Lion' s Club. It is predicted that the requests for assistance will increase during the Spring and Summer seasons. SENIOR CITIZEN PROGRAMMING: Rene Rach has been hired to instruct the Senior Exercise program which is held every Monday and Thursday at City Hall lower level. Approximately 20 participants have been meeting on a regular basis. Rene is also our Pre-School instructor and after school arts and crafts instructor. She has 411 a degree in Occupational Therapy. We have just been informed that the Mounds View Lion' s Club has donated subsidy to the Senior Exercise Program. The Senior Citizens, many of which are on fixed incomes, were concerned about the fee and as a group submitted a proposal to the MV Lion' s Club. This donation will offset the cost of the program. The Sunrise Seniors Club and Messiah Senior' s Club have been functioning with whatever assistance staff has been able to provide. Flyers, information distribution and scheduling of trips and activities have been performed, although the groups have been left to carry out their meetings by themselves with decreased involvement by department staff because of the lack of time that staff has to commit to attending their meetings. MVCT: The MVCT Board of Directors have chosen the play "CAMELOT" for this summer' s production. Staff will be assisting the MVCT with administrative support as previously performed. It is hoped that staff will have the necessary time and staffing to expand the marketing activities of the MVCT with groups sales and advertising and also perform the billings and financial bookkeeping of the ad sales as well as continue to be the registration agent of the theater production. • TRAILWAYS ADVOCACY GROUP: The Trailways Advocacy Group will be meeting on Thursday, April 2, 1992 at 7: 00 p.m. at City Hall. It is their intention to attend the May City Council Work Session in order to recommend their proposal for a City wide trailways system for the City of Mounds View. TREE INSPECTION SERVICES: The City of New Brighton has provided a proposal for a change in the Joint Powers Agreement for City Forester's services. In a nutshell, the change would provide for one day a week of Forester Wriskey and one day a week of a tree laborer. The cost of the laborer is half the cost of the Forester, therefore a cost savings. The change is reflecting a request by Roseville for Forestry services. Staff will review in detail. See attached sheet. ICE RINKS REPORT: Attached is the final report prepared by Program 411 Supervisor Mary Johnson. S Ill ).t)` `I Y The City of New Brighton has approached the City of Mounds View with the idea of amending the Joint Powers Agreement for Forestry Services. The amendment would provide for a change in the cost and personnel of forestry services. The change would reflect a reduction in cost while retaining the same number of hours and service. Specifically, the change would reflect one day per week of Forester Wriskey's services and one day per week of a New Brighton forestry laborer's services. The hours per week would remain the same but the cost of the laborer is half the cost of Forester Wriskey • and that is where the cost savings would be. The other element of cost savings will be the credit or payback that the City of Mounds View will be given for the use of the Forestry truck by both the cities of New Brighton and Roseville. Mary Saarion, Director Parks, Recreation and Forestry Department • The City Council gives consent for staff to collaborate on an amendment to the existing Joint Powers Agreement with the City of New Brighton for Forestry services which provides for reduced costs while retaining the same number of services hours. REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 4 CUE/ _.._ STAFF REPORT Report Number: 9 2—213WS t C N Report Date: 4/1/9 2 AGENDA SESSION DATE APRTT, 6, 1992 • DISPOSITION Item Description: CDBG FOR PLAYGROUND EQUIPMENT AT LAMBERT PARK Administrator's Review/Recommendation: - No comments to supplement this report >JAD , - Comments attached. 1 I ‘r Explanation/Summary (attach supplement sheets as necessary.) TTMMARY; • The Parks and Recreation Commission reviewed the three proposals for play equipment at Lambert Park, to be funded from the CDBG award. The award is for $50,000.00. The recommendation is the proposal by Earl F. Anderson. Reasons for this recommendation include: 1. This equipment is accessible to those with disabilities. • 2. This proposal eliminates the use of ramps, using accessibility on the ground level. 3. Accessibility is provided throughout the entire play facility rather than just one area as the other two proposal are designed. 4. There is no other Earl F. Anderson playground equipment in the City of Mounds View. Therefore, many of the components are new, offering a new experience. 5. Earl F. Anderson has a reputation of high quality equipment. 6. The proposal provides for prevailing wages to be paid to labors in the installation contract, which is a requirement of the CDBG Grant. For these reasons, the Parks and Recreation Commission passed a motion to recommend the purchase of the Earl F. Anderson playground equipment for Lambert Park, to be paid with monies received from the CDBG Grant award. V / ,LAQJy _V-Id6 Wary Saarion, Director Parks, Recreation and Forestry Dept. • To approve the purchase and installation contract of the RECOMMENDATION; playground proposal by Earl F. Anderson for Lambert Park, to be initiated as soon as grant monies are in-hand and grant agreement papers signed. • City of Mounds View Trailway System GOALS AND OBJECTIVES I. Provide the highest level of safety possible to ensure the health and welfare of the pedestrian, bicyclist, and motorist. a. Encourage compliance of traffic laws through applicable departments. b. Develop and promote guidelines governing the appropriate use of the trail system. c. Establish a signage standard for trail use that minimizes potential conflicts among users. d. Conform to existing Minnesota Department of Transportation engineering standards. e. Minimize bicycles/pedestrian/motorists encounter by providing off street trailways whenever economically possible. h. Promote safe bicycling through publications, programs and events while assisting with the promotion of bicycle safety education through the City Newsletter publications within the City. II. Provide and maintain a system to achieve a high recreation potential. • a. Provide a link between Ramsey County and Anoka County and neighboring cities ' bikeway systems. b. Develop a system that can be used as a recreational link between the existing city parks, and to promote a means of making the park property as well as recreation activities accessible to all residents in the city. c. Provide a recreation opportunity for the family and individual which bicycling can provide. d. Develop a system that would be suitable to short distance recreational use as well as long distance bike touring. e. Utilize man-made or natural linear resources in order to take advantage of the scenic qualities in the City. III. Provide and maintain a system that can be used as an alternate transportation mode. a. Promote a system to provide access to high population concentration areas (i.e. shopping centers, schools, parks, library, businesses, etc. ) . b. Promote a system that would provide an efficient means of destination oriented traffic. c. Connect the bikeway/walkway system with existing and future mass transportation systems. d. Encourage the development of secure bicycle parking opportunities at existing commercial and industrial developments. • f. Advocate safe bikeways through communication of requests and needs to roadway owners including Ramsey County and MNDOT. g. Promote environmental and ecological consideration in the development of the bikeway/walkway system. IV. Publicize bicycle and walking opportunities in the community. a. Provide for citizen involvement throughout the entire planning process. b. Support and encourage the community in the development of a trailways system. c. Recommend the adoption of a Resolution by the City Council supporting the concept of trailways system. d. Encourage application for grants and funding aid for trailway projects. •