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HomeMy WebLinkAbout1992/07/23 Agenda & Packet CITY OF MOUNDS VIEW PARKS AND RECREATION COMMISSION AGENDA July 23, 1992 City Hall Chambers 7:30 p.m. Note: The Parks and Recreation Commissioners will be meeting at Lakeside Park at 6:30 p.m. for a joint meeting with the Spring Lake Park Recreation Commissioners to discuss operations at Lakeside Park. 1. CALL TO ORDER 2. APPROVAL OF THE JUNE 26, 1992 MINUTES 3. CHAIRPERSON'S REPORT 4. COUNCIL REPORT 5. LAKESIDE PARK RECOMMENDATIONS/IDEAS 6. COSTS FOR A SECTION OF PAVED PATHWAY AT SILVER VIEW PARK 7. PARK MAINTENANCE SCHEDULE OF ACTIVITIES 8. PARK PROJECTS UPDATE / ARDAN PARK DILEMMA 9. FALL PROGRAMMING 10. MVCT / "CAMELOT" TICKETS! 11. RSCC 12. GOLF COURSE UPDATE - TASK FORCE REPRESENTATIVE • 13. OTHER BUSINESS 14. ADJOURNMENT • • CM OF I11© _ q�p Phone: (612) 784-3055 [JEW Fax: (612) 784-3462 "Quite Simply the Best" July 13, 1992 Dear Parks and Recreation Commissioners: Summer is speeding by and it is time again for a Parks and Recreation Commission meeting. The meeting will be held on Thursday, July 23. The first hour will be spent at Lakeside Park in a joint meeting with the Spring Lake Park Recreation Commission. Typically both commissions meet once a year to address any issues that may pertain to the operations of Lakeside Park, our joint park venture. After this meeting we will meet at City Hall Chambers and take up the agenda issues listed in the packet. I know that summer is a busy time and people are often on vacations during meeting times. I know that the Commission was interested in meeting Steve and Jeff, our parks • maintenance crew. However, Steve is on vacation during the week of July 20 and is not able to attend. I will invite both men to the August meeting. Please call to inform me if you are unable to attend the meeting. We can always keep in contact by telephone to keep you up to date on activities. I hope that you are all enjoying the summer months. It's been an unusually cool summer, but the grasses and trees and lakes and flowers are really soaking in all the moisture that the summer has provided - - of course this means more mowing and trimming etc. I am looking forward to our meeting. Finally, I must remind you that you can purchase your "Camelot" tickets any time. Just call in and reserve a date. I will be able to give you your tickets at the Meeting if you call in ahead of time. The prices are $7.00 for adults and $6.00 for students and Senior Citizens. Sincerely, Mary aarion, Director Parks, Recreation and Forestry • ePRINTED WITH SOYINK2401 Highway 10 • Mounds View, MN 55112-1499 � recycled paper MINUTES OF THE PROCEEDINGS OF THE PARKS AND RECREATION COMMISSION CITY OF MOUNDS VIEW COUNTY OF RAMSEY • STATE OF MINNESOTA June 26, 1992 6:30 p.m. Council Chambers CALL TO ORDER: Chairperson Burmeister called the meeting to order at 6:35 p.m. ROLL CALL: Commissioners present: Chairperson Burmeister, Commissioners Silvis, Stevenson, Trettel and Starr. Commissioners absent: Commissioners Dentz and Long. Staff present: Director Saarion MINUTES: Commissioner Silvis made a motion seconded by Commissioner Stevenson to approve the May 28, 1992 minutes. Motion passed, 5 ayes, 0 nays. CHAIR RPT: None COUNCIL RPT: None • PARK MAINT. RE-ORG.: Staff reported that park maintenance responsibilities were being given to the Parks, Recreation & Forestry Department. Staff had work tasks on a schedule for review. Staff requested Commission input and advice regarding the maintenance goals and objectives. Commissioners added suggestions for individual park maintenance tasks which staff will add to the weekly task list. The Commission requested a time to meet with the maintenance crew to be introduced and welcome them as part of the department. MVAA TOURNAMENT: Staff reported that the MVAA was awarded the Regional Tournament for 12-13 year olds. This is quite an honor because the facilities must be of good caliber to meet the criteria for such a tournament. They hope to pass the test and bid for the State tournament in 1993. PARK PROJECTS: Director Saarion reported on the various park projects either completed or in planning. The Eagle Scout candidate Peter Szurek completed the painting project on Woodcrest Park building. Eagle • Scout candidate Bryan Rife will be working on the landscaping project for the horseshoe courts at Silver View Park in the month of July. Another Eagle Scout candidate Troy Griebe will be working on Lambert Park play area landscaping. Parks and Recreation Commission June 26, 1992 Page two Director Saarion informed the Commission that monies may be available for spending recommendation due to money saved due to • the grant received for Lambert Play equipment. The money could be used for putting in a paved section of pathway at City Hall Park. Commissioner Stevenson suggested that a section of paved pathway at Silver View Park should also be considered. Staff will provide the Commission with cost estimates for both projects at the next meeting. Commissioner Silvis made a motion, seconded by Commissioner Stevenson to direct staff to look into the costs of paths at City Hall and Silver View Parks. Motion passed, 4 ayes, 0 nays. PROGRAM UPDATE: The summer programs are underway, with youth clinics and camps offered through-out the summer in many different sporting interests. The Butterflies Are Free program has a severely decreased number of participants due to the lack of subsidy and resulting high fees. The summer playground program is as popular as always with good registrations and low fees due to the grant provided for staffing needs by the Mounds View Lion's Club. Youth athletic programs have increased in registration probably due to a high number of 6-7- 8 years olds and the results of the Twins winning the World Series. LAKESIDE • PARK: The beach opened on Saturday, June 20, 1992. The weather has been unusually cool and therefore the numbers of swimmers has not be high. However, the park has extremely high usage especially during the evenings for softball, volleyball, use of the walking path, playground area, general sunbathing and picnicking. ADJOURNMENT: Commissioner Stevenson made a motion to adjourn the meeting, seconded by Commissioner Silvis. Motion passed 4 ayes, 0 nays. Meeting adjourned. Respectfully submitted, Mary Saarion, Director Parks, Recreation and Forestry Department • MOUNDS VIEW PARKS, RECREATION & FORESTRY DEPT. 2401 Highway 10 Mounds View, MN 55112 • Weekly Park Maintenance Check List July/August PARK WEEK OF -- - � 1NTilAL & PARK MAINTENANCE TASK DATE WHEN COMPLETED Mow Silver Lake Rd. boulevard (east side between County Road H2 and Parkview Drive Mow along both sides of County Road I boulevards Mow triangle on County Road I and Quincy Street SIGNATURE: DATE • MOUNDS VIEW PARKS, RECREATION & FORESTRY DEPT. 2401 Highway 10 Mounds View, MN 55112 • Weekly Park Maintenance Check List S July/August PARK WEEK OF PARK'MAINfTENIANCE TASK DATE WHENi COMPLETE€ Mow Silver Lake Rd. boulevard (east side between County Road H2 and Parkview Drive Mow along both sides of County Road I boulevards Mow triangle on County Road I and Quincy Street • SIGNATURE: DATE • MOUNDS VIEW PARKS, RECREATION & FORESTRY DEPT. 2401 Highway 10 Mounds View, MN 55112 S Weekly Park Maintenance Check List July/August PARK WEEK OF INmAL PARK MAI[ TENANCE TASi� DATE WHEN' COMPLETED Mow Silver Lake Rd. boulevard (east side between County Road H2 and Parkview Drive Mow along both sides of County Road I boulevards Mow triangle on County Road I and Quincy Street S SIGNATURE: DATE S MOUNDS VIEW PARKS, RECREATION & FORESTRY DEPT. 2401 Highway 10 Mounds View, MN 55112 Weekly Park Maintenance Check List S July/August PARK WEEK OF INITiA & PARK MAINTr \ANCE TASK : DATE WHEN COMPLETED. Mow Silver Lake Rd. boulevard (east side between County Road H2 and Parkview Drive Mow along both sides of County Road I boulevards Mow triangle on County Road I and Quincy Street SIGNATURE: DATE • MOUNDS VIEW PARKS, RECREATION & FORESTRY DEPT. 2401 Highway 10 Mounds View, MN 55112 • Weekly Park Maintenance Check List July/August PARK WEEK OF 1NMAL 8 PARK MAINTENANCE TASK DATE WHEN COMPLETED Mow Silver Lake Rd. boulevard (east side between County Road H2 and Parkview Drive Mow along both sides of County Road I boulevards Mow triangle on County Road I and Quincy Street SIGNATURE: DATE • MOUNDS VIEW PARKS, RECREATION & FORESTRY DEPT. 2401 Highway 10 Mounds View, MN 55112 Weekly Park Maintenance Check List S July/August PARK WEEK OF ` INIT�4L � PARK'MAINTENANCE TASK DATE WHEN COMPLETED Mow Silver Lake Rd. boulevard (east side between County Road H2 and Parkview Drive Mow along both sides of County Road I boulevards Mow triangle on County Road I and Quincy Street 0 SIGNATURE: DATE MOUNDS VIEW PARKS, RECREATION & FORESTRY DEPT. 2401 Highway 10 Mounds View, MN 55112 • Weekly Park Maintenance Check List July/August PARK WEEK OF INITIAL & PARK MAINTENANCE TASK WHEN COMPLETED Mow Silver Lake Rd. boulevard (east side between County Road H2 and Parkview Drive Mow along both sides of County Road I boulevards Mow triangle on County Road I and Quincy Street SIGNATURE: DATE • MOUNDS VIEW PARKS, RECREATION & FORESTRY DEPT. 2401 Highway 10 Mounds View, MN 55112 Weekly Park Maintenance Check List July/August PARK WEEK OF INmAL PARK MAINTENANCE TASK COMPLETED Mow Silver Lake Rd. boulevard (east side between County Road H2 and Parkview Drive Mow along both sides of County Road I boulevards Mow triangle on County Road I and Quincy Street • SIGNATURE: DATE S MOUNDS VIEW PARKS, RECREATION & FORESTRY DEPT. 2401 Highway 10 Mounds View, MN 55112 • Weekly Park Maintenance Check List July/August PARK WEEK OF INfT1AL & PARK MAINTENANCE TASK DATE WHEN COMPLETEp: Mow Silver Lake Rd. boulevard (east side between County Road H2 and Parkview Drive Mow along both sides of County Road I boulevards Mow triangle on County Road I and Quincy Street • SIGNATURE: DATE S RAINY DAYPARKS MAINTENANCE ACTIVITIES Here is a list of tasks that could be done during rainy days: • 1) Remove Hillview hockey boards for Long Lake Rd construction. 2) Remove the park sign located at City Hall field #1, the old field. 3) Install the new sign at Lambert Park (sign is in P & Rec office) . 4) Install the new BB goal at Lambert Park 5) Replace one swing with the infant swing at SV Park 6) Repair the City sign at Cty Rd I triangle. 7) Inventory park equipment and materials. THIS IS IT • Parks, Recreation and Forestry Week of July 6 - 10, 1992 • Mary met with Dan Boxrud, from SEH at both Silver View Park and Greenfield Park to discuss ways to get over the storm water sewer ditches in both parks. The Parks and Recreation Commission has expressed an interest in improving the pathway leading from the end of the sidewalk on Silver Lake Road, into Silver View Park. This is also an key pathway indicated by the TAG regarding a continuance along Silver Lake Road from NB to County Rd I going East through the city and ultimately leading into Shoreview and the Rice Creek Trail Corridor. It was decided that we could remove the Greenfield east bridge and transfer it to Silver View Park to traverse the ditch that crosses the pathway. This would enable a safer use of the path, would take care of the water problem and offer the opportunity to asphalt this section of the path so that it can be used as a connector. Likewise, the Greenfield ditch would then have a culvert installed so that maintenance vehicles can traverse the culvert and provide necessary mowing and • maintenance to the Greenfield path. This information, along with costs will be presented to the Parks and Recreation Commission and then their recommendation will be forwarded to the City Council at the August Work Session. This would be a Fall project. • Also, specs were reviewed by City Engineer Minetor for the culvert work at Silver View Park (at the pond inlet location). Bids will be let by SEH, and will be received by the Parks and Recreation Department. • A big splash is being held at Lakeside Park this week. On Friday a joint activity with the SLP and MV summer playground participants will enjoy a day at the Lakeside Park Water Carnival. The playground leaders are hosting this activity jointly, with assistance from the beach lifeguards. • The Messiah Seniors held their regular meeting on Wednesday, Sharie provided activity information and administration support for the group. • A "Kid's CPR" class has been held three mornings of this week at City Hall lower level. Resident Ray Long has provided the instruction for this class. Ray has taken time off work to provide the Parks and Recreation Department with many • hours of instruction for CPR. He is a real asset to the program. • Weekly parks maintenance meetings are being held every Thursday at 2:00 p.m. This week is the first meeting as a complete department. Our basic goal these • coming few weeks is to catch up on mowing projects and then settle into a routine of basic park maintenance, to continue until the end of the month. • Sharie and Mary have been completing school use permit requests for September through December. Also, program planning has been taking a goodly amount of their time as Fall programming details need to be arranged for publication in the September City Newsletter by August. • Sharie has spent a great deal of time working on publicity and ticket sales for MVCT, also general program publicity and playground newsletters, program flyers and registrations. • Maw has been working on arrangements for team registrations for post season play in MRPA district and regional tournaments, as well as organizing the Fall Softball League and Youth Fall Soccer Leagues. Ill • 411 CITY STAFF MEMORANDUM FROM: MARY SAARION DATE: JULY 8, 1992 SUBJECT: DUMPINGS AT ARDAN PARK Rick Wriskey called today to inform me that he observed a large amount of dumping behind the woodchip pile at Ardan Park. The dumping material is tree branches, arborvitae bush trimmings, stumps, timbers and posts. This material is suspected to be from a small landscaping contractor. The material seems to have been dumped coming from the north of the woodchip pile which means that a small pickup or one ton may have been used. Rick predicts that the amount of trash could accumulate up to $700. 00 or more to dump. This is a big problem! ! I am soliciting the assistance of all City employees to keep their eyes and ears out for suspicious users of the compost site. Most likely the dumpers are coming in at night. It is a huge cost to the city to dispose of this material. The site is posted • with information forbidding the dumping of branches and other non-compost materials. Parks Maintenance will put up a fence around the wood chip pile offering another visual indication that any other materials are not welcome. Your help in any way of finding the culprit or educating the general public to the fact that Ardan Park is not a dumping site would be greatly appreciated. Ardan Park offers the residents free wood chips and compost with a regulated and controlled program through the cooperative efforts of Ramsey County and the City of Mounds View. • MEETING MINUTES OF THE REGIONAL SENIOR COMMUNITY CENTER TASK FORCE July 8, 1992 • Fridley City Hall 7:00 p.m. CALL TO ORDER: The meeting was called to order at 7:16 p.m. MINUTES: The minutes of June 30, 1992 were approved by consensus including a date correction. DISCUSSION WITH JIM O'BRIEN: Architect Jim O'Brien was present at the meeting to discuss the project. Mr. O'Brien reported that the initial spacial ideas that the Task Force had predicted were good, however adjustments for mechanical areas and the need for larger bathrooms and code considerations would need to be incorporated in the plan. The cost estimate that the Task Force had predicted was also realistic, in ballpark figures. • Mr. O'Brien had a few specific questions to be answered in order for the plans to be complete. One question was the type of kitchen. Clarification was requested regarding a serving catering kitchen or a preparation kitchen - - full service or catering kitchen? After some discussion it was concluded that the Focus Groups would provide the information needed regarding facilities for the appropriate congregate dining needs and other programs to be included in the RSCC. Focus Groups - The discussion then turned to the Focus Groups. Concern was expressed that Senior Citizens would be included in the Focus Groups. The Task Force was assured that Seniors were included in the Focus Groups as well as professionals in the field of Senior Citizen Services such as congregate dining, transportation, programming funding groups, etc. Walking Track - - Mr. O'Brien asked about the walking, stage, basement and other options. Through discussion it was suggested that Mr. O'Brien provide a cost analysis for each of . RSCC Minutes July 8, 1992 • Page two the special requests including: portable stage that is handicapped accessible. Also, a stage that has enclosed wings and an access to changing area approximately 30 'long x 15 wide. Also storage area for stage needs such as curtain, podiums, etc. Storage room was also mentioned as an important part of the RSCC. Fitness Room - - it was indicated that the fitness room needed to be of adequate size for increased fitness programs. Also, a special aerobics floor would be preferred, with mirrors on at least one wall and hand rails. The fitness room would be designed so that it could offer multi-purpose use. Other special rooms included the pool table room, woodworking room, etc. Mr. O'Brien acknowledged the Task Force's request that each interest room would be connected to a cost and affordability. • SITE SELECTION: Mr. O'Brien asked about the site selection process. Plans will be provided for both the Anoka Park land site and the Rice Creek Plaza site. Jack Kirk explained the site selection process. A resident of Fridley was present at the meeting to explain his concerns of the RSCC site on Anoka Park land. His concern is that it would be within view of his backyard. Also, he had a concern about the noise possibilities during weekends events and the increase of traffic on the road. Todd indicated to Mr. O'Brien that he did not want to be able to see the RSCC. Mr. O'Brien replied that the design of the building could be so that there would be little impact on the neighboring properties. Todd had other concerns including his and his neighbor's lack of knowledge about the RSCC. He did not feel that the neighbors had enough forewarning about the RSCC location. • RSCC Minutes July 8, 1992 Page three • BUILDING AESTHETICS: Mr. O'Brien asked what kind of image the Task Force wished for the building. It was suggested that the building should have adequate window space, should be warm and inviting, should not have block walls or cubicles, should blend into the area that it is located, such as a natural setting at the Anoka site, and a face lift at the Rice Creek Plaza site. The building should require low maintenance. The Anoka site may offer a terrain conducive to a two story building (basement) but this would require a elevator if used for public use, but would only require outside entrance if used for only storage. The building could be a wood frame building which would provide more options for interior finishings and would provide more character. This option is often less expensive. NEXT MEETING It was suggested that the City Councils of the four cities be invited to the next meeting on July 22, 1992. Agenda items at this meeting would be to include a synopsis of where we are at the present time, and a discussion with the architect on the two sites plans and alternatives and options available. It was agreed that all four city councils would be invited. Each staff member is responsible to make sure that their respective councilmembers are invited to the meeting. ADJOURNMENT: The meeting adjourned at 9:05.p.m. NEXT MEETING WILL BE HELD AT THE FRIDLEY CITY HALL AT 7:00 P.M. ON WEDNESDAY, JULY 22, 1992. Respectfully submitted, Mary Saarion, Director Mounds View Parks, Recreation & Forestry Dept. • Agenda REQUEST FOR COUNCIL CONSIDERATION RRe ort Num Number: 923323C ACS :VReport Date: 7-9-92 STAFF REPORT :is? p Council Action: 0 Special Order of Business • CITY COUNCIL MEETING DATE July 13. 1992 0 Public Hearings 0 Consent Agenda a Council Business Item Description: Resolution No. 4254 Establishing a Golf Course Task Force Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; As per Council direction, the attached resolution has been prepared to establish a Golf Course Task Force. The resolution outlines the conclusions of the Land Use Study conducted in 1991 by Short-Elliott-Hendrickson (SEH) and the results of the recent Community Services Survey conducted by Decision Resources Ltd.) which indicated strong support from the residents surveyed for a City-owned golf course. • . _dm/1k arY74>' -5gUEMEJ4-71-61-- Samantha Orduno, City A. . nistrator • COMMENDATION; Motion to waive the reading and adopt Resolution No. 4254 Establishing a Golf Course Task Force RESOLUTION NO. 4254 ' PAGE TWO OF TWO • BE IT FURTHER RESOLVED that the role of the Golf Course Task Force is to be that of an advisory group to the City Council and directed by the Council to explore and report recommendations to the Council on the design, financial framework and operational program activities of a municipal golf course. BE IT FURTHER RESOLVED that the Golf Course Task Force shall be directed to select from amongst themselves a Chairperson, Vice Chair-Person and Secretary, establish a meeting schedule, develop a mission statement, goals and objectives and shall make periodic reports to the City Council. Adopted this 13 day of July, 1992 . ATTEST: MAYOR •. (SEAL) CLERK-ADMINISTRATOR RAMSEY COUNTY • mik PARKS & RECREATION DEPARTMENT RornsEvcourrrr 2015 N.Van Dyke Street Telephone(612)777.1707 Maplewood,Minnesota 55109-3796 Fax(612)777.6519 Gregory A.Mack,Director June 4, 1992 Ms. Mary Saarion Parks & Recreation Department City of Mounds View 2401 Highway 10 Mounds View, Minnesota 55112 Dear Mary: The Ramsey County Parks and Recreation Department staff and Commission have been involved in reviewing the Ramsey County Comprehensive System Plan. It is our goal to complete an updated plan in early 1993. An integral part of this planning process is to obtain input from other parks and recreation professionals and citizen advisory board members. With this in mind, the Ramsey County Parks and Recreation Commission is hosting a County-wide forum of parks and recreation commission members from every municipality to re- ceive input on the future direction of the Ramsey County parks and recreation sys- tem. We envision the municipal parks and recreation commission members to be in- volved in two important phases of this process: 1) to help assess outdoor recre- ation deficiencies and needs; and 2) to provide input for the siting of specific recreational facilities. To begin the process, the Ramsey County Parks and Recreation Commission and I would like to invite you and your parks and recreation commission members to participate in a planning forum scheduled for Wednesday, June 24, 1992, 7:00 p.m., at the City of Roseville Council Chambers (2660 Civic Center Drive). In preparation for that meeting, we request that you and your parks and recreation commission members complete the enclosed survey and bring it to the meeting. We will use this survey as one indicator of deficiency and need within the Ramsey County park system. It is our hope that this planning forum will provide an op- portunity for members of the various parks and recreation commissions to express their views regarding outdoor recreation needs within our County. -2- S Enclosed are cover letters, mission statements and copies of the Ramsey County Parks and Recreation Comprehensive System Plan survey. Please distribute a copy of each to your parks and recreation commission members. Finally, I request your help in encouraging your parks and recreation commission members to participate in this forum. It should be a great opportunity for the leaders and advocates of parks and recreation services within the County to get to- gether to share ideas and help define a common future vision. Thanks for your help in this planning effort. Sincerely, • Gregory A. Mack Director • GAM/clm Enclosures • RAMSEY COUNTY PARKS AND RECREATION COMMISSION AGENDA CHAIR PARKS & RECREATION COMMISSION • JULY 21, 1992,10:00 A.M. RAMSEY COUNTY BOARD OFFICE 316 COURTHOUSE, 15 WEST KELLOGG BOULEVARD ST. PAUL, MINNESOTA SMALL CONFERENCE ROOM NOTE: THE RAMSEY COUNTY BOARD'S PUBLIC WORKS/PARKS AND RECREATION COMMITTEE WILL RECEIVE THE COMMISSION'S "STATE OF THE PARKS" REPORT AT 9:00 A.M., MEDIUM CONFERENCE ROOM, 316 COURTHOUSE. 1) CALL TO ORDER 2) APPROVAL OF AGENDA 3) APPROVAL OF MINUTES OF JUNE 9, 1992 4) CONTINUE DISCUSSION REGARDING THE RAMSEY COUNTY PARKS AND RECREATION COMPREHENSIVE SYSTEM PLAN Ilk CONSIDERATION OF FINANCING OPTIONS FOR THE REGIONAL RECREATION OPEN SPACE CAPITAL IMPROVEMENT PROGRAM 6) REVIEW OF THE CITY OF SHOREVIEW'S PROPOSAL FOR ESTABLISHING A SYSTEM OF MINI-PARKS THROUGHOUT THE CITY AND THEIR PO 1'ENTIAL IMPACT ON RAMSEY COUNTY PARKS AND OPEN SPACE PROPERTY 7) COMMISSION MEMBER UPDATES REGARDING WORK PLAN ASSIGNMENTS 8) DIRECTOR'S REPORT 9) REPORTS FROM CHAIRMAN AND OTHER COMMISSION MEMBERS 10) OTHER BUSINESS 11) ADJOURNMENT COMMISSION MEMBERS • 4 4 4 PLEASE CALL CHERYL MYRAN AT 777-1707 4 P 4- IF IF YOU ARE UNABLE TO ATTEND DRAFT DRAFT DRAFT DRAFT DRAFT • RAMSEY COUNTY PARKS AND RECREATION COMMISSION MINUTES JUNE 9, 1992 The regular meeting of the Ramsey County Parks and Recreation Commission was called to order by Chairman Nethercut at 6:00 p.m., in the Main Floor Conference Room, Ram- sey County Parks and Recreation Department, 2015 North Van Dyke Street, Maplewood, Minnesota. Members Present: Gary Botzek, Bernard Edmonds, William Frank,Robert Nethercut and Mark Nolan Members Absent: Linda Ford Staff Present: Greg Mack and Cheryl Myran • Others Present: Barry Rice Approval of Agenda Chairman Nethercut asked for a motion to approve the agenda. Mr. Frank moved, sec- onded by Mr. Nolan,that the agenda be approved as mailed. Motion carried. Approval of Minutes Chairman Nethercut asked for a motion to approve the minutes of May 12, 1992. Mr. Ed- monds moved, seconded by Mr. Nolan, that the minutes of May 12, 1992, be approved as mailed. Motion carried. Discussion Regarding the Ramsey County Parks and Recreation Comprehensive Sys- tem Plan and Upcoming Forum with Municipal Parks and Recreation Commissions (June 24, 7:00 p.m., Roseville City Hall) Mr. Mack said letters were sent to the municipal parks and recreation department direc- tors announcing the meeting, along with letters,mission statements and surveys for dis- tribution to their parks and recreation commission members. Chairman Nethercut suggested that the members of the Ramsey County Board be invited to the planning • forum. Mr. Mack will prepare an agenda. Mr. Mack distributed copies of a tabulation of Parks and Recreation Commission mem- bers' responses to the survey. Mr. Botzek suggested that the survey be presented to Ram- • sey County Fair participants. Review of Island Lake County Park Development Concept Plan Mr. Mack presented maps of the past and future configuration of the park. He reported that the parking lots have been paved and the toilet buildings are being installed on the east side of the lake. Three picnic shelters will be constructed; two with capacity for 100 people each and one with capacity for 50 people. There was discussion about use of the 30 acres on the west side of the lake, south of the residential area. It was agreed that this area should remain in a relatively natural state with trails for public access. Mr. Mack said the City of Shoreview will be reviewing the park development concept, in- cluding plans for the golf facility, on Monday,June 15. Golf facility plans include a driv- ing range,9-hole golf course, clubhouse and parking area. The driving range will be open for operation in 1993. Completion of the entire facility is expected by the fall of 1994. Mr. Edmonds moved, seconded by Mr. Frank, that the development concept for Island Lake County Park and the golf facility be recommended for approval. Motion carried. Consideration of a Recommendation from the Friends of the Parks and Trails for Es- • tablishment of a County Tree Board or Committee After some discussion about the fact that Ramsey County does not have county-wide planning or zoning authority,Chairman Nethercut suggested that a letter be sent to the Friends recommending that municipalities form individual tree boards. Mr. Nolan will draft a letter. Commission Member Updates Regarding Work Plan Assignments Commission members submitted their comments on the draft annual "State of the Parks Report" to Chairman Nethercut. Mr. Mack said documentation will need to be submitted by June 22 for presentation to the Public Works/Parks and Recreation Committee on July 7. Mr. Botzek moved, seconded by Mr. Nolan, that the second annual report be ap- proved and forwarded to the Ramsey County Board of Commissioners. Motion carried. (Note: The report will be presented to the Public Works/Parks and Recreation Committee on July 21, 1992,9:00 a.m.) Mr. Nolan reported that he spoke with people in New Orleans, Atlanta and Miami regarding private funding of public parks. He gave an overview of information he gathered and circulated printed materials. Mr. Nolan feels that adoption of parks by • corporate neighbors may be the best approach for Ramsey County. It was agreed that both corporate financial support and citizen volunteerism are important. Mr. Nolan will • make additional contacts before submitting a proposal. Mr. Botzek had nothing to report. Mr. Edmonds and Mr. Mack will meet with Susan Von Mosch regarding park preservation. Mr. Frank mentioned that the federal surface transportation act provides funding (10% of State appropriations) for bike trails and other amenities. A Metro Bikeways Commuter group will meet on June 18 to discuss formulation of a regional bikeway plan. Director's Report Mr. Mack distributed copies of News and Views. The reopening of the Battle Creek Lower Creek Valley is scheduled for June 10, 7:00 p.m. The Sheriff's Department received an additional appropriation of$34,000 from the County Board to provide expanded patrol in the parks, primarily at Battle Creek Regional Park. • The Concerts in the Park begin tonight at Battle Creek Regional Park. Keller Golf Course reopened and many positive comments on the improvements have been received. Replacement of the clubhouse at Manitou Ridge Golf Course received high priority from the Capital Improvement Program Advisory Committee. Mr. Mack mentioned that Roberta Opheim,Chair of the Metropolitan Parks and Open Space Commission, met with representatives from the implementing agencies to discuss recent legislation. Mr. Mack said there is a strong feeling among agencies that a new funding package needs to be considered which may include regional park bonding or a capital improvement levy on metropolitan area properties. Reports from Chairman and Other Commission Members Chairman Nethercut said the next joint meeting with the St. Paul Parks and Recreation Commission has been tentatively scheduled for Tuesday,September 15. Mr. Frank reported that the Gateway Segment of the Willard Munger Trail has been completed to I-694. • Adjournment Mr. Botzek moved, seconded by Mr. Frank, to adjourn the meeting at 8:40 p.m. • Cheryl Myran,Secretary UPCOMING PUBLIC WORKS/PARKS AND RECREATION COMMITTEE • MEETINGS, 9:00 a.m., 316 Courthouse: July 21, 1992 August 4, 1992 • r • ** GENERATIONS PROJECT * * * NEWSLETTER A publication of the Metropolitan Area Agency on Aging July 1992 The Metropolitan Council/Metropolitan Area Agency on Aging is funded under the federal Older Americans Act, through a grant from the Minnesota Board on Aging, to carry out the responsibilities of an "Area Agency on Aging" to develop a comprehensive, coordinated system of services to older people in the seven county metropolitan area. Greetings! by LaRhae Rnaaenrd Other major social changes have also occurred as Welcome to the first edition of the Generations Project newsletter. I'd like to tell you more about aging has changed. Baby boomers are now in their the Generations Project which is being sponsored middle years, the largest generation ever born, by the Metro Area Agency on Aging over the next born at a time when possibilities seemed unlimited, two years. The project is a multi-year planning and now struggling to offer these same effort to look at the current and future needs of opportunities to the next generation. We also our aging population and restructure our systems have seen increases in poverty, especially among to prepare for the future aging wave we will children, and families under more types of experience in the next 25 years. pressures than ever before. Older people are part of families and are therefore are not untouched by all these pressures. Against this backdrop of social • Why are we doing this. issues,we can set the projected huge"age wave"we will experience in the next 25 years. (We also have Since I started working in Aging twenty years ago, our "current age wave" in the frail elderly aged there have been major changes in our society's 85+ needing more help to remain independent.) demographic structure and the view of aging in our society. The size of the system of services available "The '90s will make the '60s look like the '50s." to older people has also increased dramatically. In This statement says that change will accelerate in 1972, most people thought aging was synonymous the future and will revolutionize how we look at with sick, frail elderly in "old people's homes." and solve problems. In other words,the next aging Now,we are aware of the tremendous diversity in generation may have a totally different view of old age that was there all along, but now is more what should be available in old age. visible. Years ago, when an older person needed assistance, they were often placed in an old What changes will we need to make throughout all people's home. Now, older people who need help our "systems" in order to accommodate the aging can choose to remain in their own homes and of our society? How will all these changes affect apartments more often, and their families (and the services that older people will need to remain available services) help them stay there. independent? How must these services be organ- ized to support the changing family of the '90s? Along with the increase in the older population We are all increasingly aware of the interrelation- has come a change in how we view aging. Instead ships and tradeoffs that must be made as we make of being distant grandmothers or great aunts,many policy decisions. What does this mean for the more people have parents and grandparents still provision of adequate resources to the aging in our living and playing an important role in their lives. society? What is the long-term vision we have in Aging is more real as a part of all of our lives. this region for aging,and what changes do we need (This does not mean that our society's youth to start making now to reach those goals? orientation has changed.) Additional income and • health advances mean that old age can be a time of The Generations Project is a search for answers to growth and choices rather than inevitable decline. these questions. We hope that you will be challenged as we are to grapple with these issues Kate Houston (Planner) facilitates community and help us develop this vision. input by conducting focus groups with providers, policymakers,and seniors;attending meetings such Other articles in this newsletter summarize more as the Minority Roundtables; and arranging . of the steps included in this project. Also community meetings for this project. summarized is the conference we held on May 15 on systems integration to kick-off our project and Jody Swanson (Intern) is completing the final set the stage for continued dialogue on the issues requirements for her masters degree in gerontology of systems redesign that we will be looking at from the University of South Florida in Tampa. throughout this project. Her duties at the agency include producing the newsletter, assisting with production and Generations Project Timeline implementation of the questionnaire, conducting Throughout 1992 information searches and research, and assisting Discussion of the Generations Project with Kate Houston with focus groups. Individuals and Groups Community Meeting Update April - October 1992 Since March of this year the planning staff for the Collection of data on service needs,resources,gaps in service system Generations Project has been meeting with a variety of people either working or interested in the aging October- November 1992 field to discuss their responses to the goals of the Writing of draft "Description of Aging System" project: to move to a "needs-based" system of January - March 1992 services regardless of age,and to simplify access for Discussion of description with individuals and older people. groups to obtain input Comments and concerns about the implications of March - June 1993 these goals for older people in various Development and analysis of alternative models for communities have been thoughtful and wide- restructuring system; includes working conference ranging. But of particular concern has been what on service models is meant by a "needs-based" service system. Some July- September 1993 individuals expressed concern that by defining • Discussion of models with individuals and groups everyone by need we force people to "become to obtain input needy" in order to get help, instead of helping them to build upon the capacity for independence September - December 1993 that they already have. Others were concerned Writing and adoption of Aging Policy Plan that narrow definitions of need, based strictly on Who's Who on the Project income level do not account for extraordinary expenses or other financial pressures such as caring LaRhae Knatterud (Planning Coordinator) is for grandchildren. Project Manager of the Generations Project. As director,LaRhae provides overall guidance for the The AAA has continued to use the term "needs- project, supervises work on various steps, and is based" in our written materials describing the responsible for conducting community discussions, project so that everyone we talk to responds to the examining system models, and writing the initial same initial idea. But once we have completed the and final policy plan. first stage of community meetings, the goals will be refined and revised to address the concerns Linda Dah/e(Planning Technician)coordinates the raised in the meetings. conferences and forums for the project, and has developed the information resources for mailings, Groups met with so far include, staff from several surveys, and conferences. counties,Minnesota Board on Aging,Grantmakers in Aging and representatives from communities of Flo Hauber (Research/Data Analyst) designs the color at four Minority Roundtables held in data collection methods and has created the conjunction with other Metro Council planning questionnaire for the project. She will be activity. Meetings with various groups will responsible for summarizing and analyzing the data continue throughout the summer. If you would collected. • Generations Project July 1992 Page 2 like us to meet with your agency or association, location with interagency agreements;single point of please call Jody Swanson at 291-6543 to schedule intake;common point of assessment;coordination of a date. programs,budgeting planning and administration at the city/state level; a system of lead agencies for Conference Notes: several categories; and comprehensive management Dr. Alfred J. Kahn Speaks of Service Integration at of information systems. At the case level, he Conference pointed out the need for determination of a lead agency for specific kinds of cases, case conferences Dr. Alfred J. Kahn, Professor Emeritus and Co- and review panels, case monitoring and assessment Director of the Cross-National Studies Research plans, treating the family as the service unit, and Program in the School of Social Work at Columbia providing flexible funds to the frontline worker University, was the keynote speaker at the dealing with complicated cases. conference held May 15, 1992 entitled "Systems Integration and Redesign: An Intergenerational Dr.Kahn believes that certain"clusters of services" Approach". The purpose of the conference was to should remain separate at the outset rather than explore the potential of systems integration and being integrated. These clusters are: programs redesign, especially across generations. Over 200 that provide access to money and resources on a persons attended to hear Dr. Kahn and the means-tested basis; services for adolescents; responses from a panel of local experts. services for the elderly; and services for families with children under the age of twelve. Dr. Kahn began his address by defining service integration as the "simultaneous and sequential In his final comments,Dr. Kahn observed that one delivery of services for individuals and families" of the biggest problems we will face in the near and noted that it affects the whole planning future is the influx of immigrants and refugees that process. However, he emphasized that service will not only be in need of services, but will be integration is not a substitute for social policies employed in the system as well. This requires and there remains a need to get at the root of recognition of the racial/ethnic configuration that social problems such as drug use, unwed mothers, will result, and will necessitate review of systems and the fragility of older people. Kahn stated, integration in light of the changes in the • "Service integration is not a cure for all social ills." population. He explained that services have developed over time in response to current needs and problems as Panelists Comment on Service Integration conceptualized by providers. This has resulted in overlapping,fragmented,and mismatched services. Dr.Nancy Eustis,Ph.D.,Professor at the Humphrey Therefore, when a family member needs services, Institute of Public Affairs and Gerontologist, it is often the case that a particular agency is identified one goal for the system as independent unable or unwilling to address the problems of the living for those with disabilities of all ages. She other family members. felt that many groups serve persons with disabilities and until now there have been Kahn recommended two major activities that disintegrative efforts at system integration in would facilitate meeting the needs of all family regards to the aged and disabilities. Dr. Eustis members and age groups in a more realistic way. noted that there needs to be an integrative effort The first activity is experimentation with to empower individuals and build their capacity to community-based integration rather than agency- remain independent as well as provide resources to based,and the second is the creation of a national individuals and families, particularly information consortium to study ways to share information and and experience of others in the same situation, to strategies between fields. do their own case management. Admitting that these proposals may be rather Linda Berglin, Chair of the Health and Human idealistic,and integration is"too big a bite to work Services Committee of the Minnesota State Senate, with," Dr. Kahn outlined several strategies for remarked that it is very important that we are taking service integration on in smaller ready when the opportunity presents itself to make components. The first set are management and a change because "sometimes our windows of administrative strategies such as interagency opportunity aren't very large." We must be ready • agreements; interagency councils/ committees; co- with a solution. Senator Berglin emphasized that Generations Project July 1992 Page 3 perseverance is necessary to bring about change in Watch Your Mailbox service delivery. She feels that services should be Your agency will soon be receiving a survey from family-based and neighborhood-based and the Area Agency for the Generations Project. recognize the ethnic diversity and different family Your response is extremely important and we are • structures in our society. Families need to in on looking forward to receiving the information. the planning being done. Finally,Senator Berglin Thank you in advance for your efforts. recommended an accountability model for block grant funding to ensure appropriate and successful Other Agency News outcomes. 1 Another project recently launched by the Luanne Nyberg,Director of the Children's Defense Metropolitan Council/Metropolitan Area Agency Fund in Minnesota,explained that what we need is on Aging is called the National Eldercare a change in paradigm from "services" to Campaign. Initiated by the U.S.Administration on "connection". We need to do everything possible Aging,it is a nationwide effort over the next three to build up the natural support systems of Y�Ts to mobilize a wide range of individuals, individuals. She warns that previous attempts have agencies, and organizations to address the unmet failed because service redesign or integration has needs of today's older person and prepare for the degenerated into coordination.Nyberg suggests we challenge of an aging society. Broadening the base attempt to make service family-based and of support and involvement of government, business and labor, the education and religious community-based,building on the natural support communities civic and other voluntary system. Flexibility at the local level is vital to the success of service integration. organizations holds great potential for promoting independence for older persons across the nation. Gloria Thomas,Associate Director of Model Cities If you have any questions or want to find out more of St. Paul, Inc., expressed her view that systems about the National Eldercare Campaign, please and services need to be redesigned to provide a call Gary Kelsey, Eldercare Initiative Coordinator, more comprehensive approach. Service delivery at 291-6481 linkages need to reflect a coordinated approach involving all of the agencies that one family or one • individual might need. We need to be ready for From the Editor multi-problem families or individuals. We can't do please feel free to reproduce portions of something about one problem and not another. p Therefore, planning is very important and, to be this publication in your own newsletter or efficient providers,we must have a vision and plan. to pass it on to others you feel will be We need to start working more collaboratively. interested. If you have any questions about or suggestions for the newsletter, or if you Conference Tapes Available would like someone to speak to your Audio and video tapes from the May 15 conference organization about the Generations Project, featuring Dr.Kahn are available for rental,for one please call me at (612) 291-6543. week, with a deposit fee. The deposit will be Jody Swanson reimbursed upon return of the tapes. Please call Editor Jody Swanson at (612) 291-6543 if you are interested. • Generations Project July 1992 Page 4 RAMSEY COUNTY S AND RECREATION . • COMPREHENSIVSTEM PLAN SURVEY • 1) Using the following rating system, indicate (circle the number) what you believe is the level of importance of each of the following recreation/outdoor education facilities: VERY IMPORTANT SOMEWHAT IMPORTANT NOT IMPORTANT DON'T KNOW Natural Park Areas 1 2 3 4 Nature Center (Building) 1 2 3 4 Wildlife Obsery Areas 1 2 3 4 Historical Interp Areas 1 2 3 4 Day Camps 1 2 3 4 Overnight Group Camps 1 2 3 4 Gardens 1 2 3 4 Arboretums 1 2 3 4 Amphitheatres 1 2 3 4 Picnic Areas 1 2 3 4 Ancillary Facilities Within Picnic Areas: Shelters 1 2 3 4 Game Fields 1 2 3 4 Basketball Courts 1 2 3 4 Volleyball Courts 1 2 3 4 Horseshoe Courts 1 2 3 4 Play Areas 1 2 3 4 Disk Golf Courses 1 2 3 4 Golf Courses 1 2 3 4 Fire Circles 1 2 3 4 Swimming Areas 1 2 3 4 Lake Accesses 1 2 3 4 Shoreline Fishing Areas 1 2 3 4 Boat Accesses 1 2 3 4 Canoe Accesses 1 2 3 4 Snowmobile Lake Accesses 1 2 3 4 Paved Bike Trails 1 2 3 4 Mountain Bike Trails 1 2 3 4 Paved Trails- Skateboard/Rollerskate 1 2 3 4 Hiking Trails 1 2 3 4 Snowmobile Trails 1 2 3 4 X-C Skiing Trails 1 2 3 4 Skating Arenas 1 2 3 4 Archery Ranges 1 2 3 4 Field Dog Training Areas 1 2 3 4 Pet Exercise Areas 1 2 3 4 Winter Sliding Areas 1 2 3 4 ~ 2Applying the following rating system, what is yo opinion (circle the number) of the current suppl of the i following recreation/outdoor education faciliti NEED MORE ADEQUATE OPPORTUNITIES TOO MANY DON'T KNOW Natural Park Areas 1 2 3 4 Nature Center (Building) 1 2 3 4 Wildlife Obsery Areas 1 2 3 4 Historical Interp Areas 1 2 3 4 Day Camps 1 2 3 4 Overnight Group Camps 1 2 3 4 Gardens 1 2 3 4 Arboretums 1 2 3 4 Amphitheatres 1 2 3 4 Picnic Areas 1 2 3 4 Ancillary Facilities Within Picnic Areas: Shelters 1 2 3 4 Game Fields 1 2 3 4 Basketball Courts 1 2 3 4 I Volleyball Courts 1 2 3 4 Horseshoe Courts 1 2 3 4 Play Areas 1 2 3 4 Disk Golf Courses 1 2 3 4 Golf Courses 1 2 3 4 Fire Circles 1 2 3 4 Swimming Areas 1 2 3 4 Lake Accesses 1 2 3 4 Shoreline Fishing Areas 1 2 3 4 Boat Accesses 1 2 3 4 Canoe Accesses 1 2 3 4 Snowmobile Lake Accesses 1 2 3 4 Paved Bike Trails 1 2 3 4 Mountain Bike Trails 1 2 3 4 Paved Trails- Skateboard/Rollerskate 1 2 3 4 Hiking Trails 1 2 3 4 Snowmobile Trails 1 2 3 4 X-C Skiing Trails 1 2 3 4 Skating Arenas 1 2 3 4 Archery Ranges 1 2 3 4 Field Dog Training Areas 1 2 3 4 Pet Exercise Areas 1 2 3 4 Winter Sliding Areas 1 2 3 4 3Are there other recreation/outdoor education fac ties you feel Ramsey County should consider provng? Please list: THIS IS IT Week of July 20, 1992 There has been much activity in the Recreation office this week due to a number of activities which incorporate volunteers and staff. The MVCT program was being formatted by Sharie and last minute advertising ads were added as fast as she could format them. An increase of ads increased the size of the program from 12 pages in previous years to 24 pages this year. Thanks to Samantha, five additional sponsors were secured. Ticket reservations have been coming in by telephone reservations and walk-ins. We have been grabbing anyone that is around and willing to take on the task of the ticket reservations. So watch out if you plan on visiting our office in the next week or two! The summer playground program is going along good, an excursion or special event planned each week. Summer youth athletics is winding down with final games this week for some leagues, next week for others, while some have begun playoffs. The standard and popular participant award including a certificate with a team picture on it is also a very time consuming award because it requires staff to go out to all the teams and take pictures, • have them developed to make sure the pictures turn out, pick out a good one and have 14-15 copies made and finally paste them on the individually prepared certificate. Even though it does require a lot of work, it seems to be the favorite participant award. This week has been very busy with evening meetings. The RSCC met on Wednesday. Although this meeting was scheduled to be with the councils, the council portion was postponed because NB City Council had a budget meeting conflict. HOWEVER, the councils have been invited to attend the meeting on August 12, 1992 at 7:00 p.m. instead. More info on this meeting later. The Parks and Recreation Commission is meeting on Thursday, first with a joint meeting with SLP Commission at Lakeside Park and then back at City Hall to meet the Parks Maintenance crew and discuss business. Friday the play "CAMELOT" will open. There has been a number of difficult theater staff issues concerning this play and I along with the board and others will be very happy to see the play begin and end without additional hassles from theater staff members. The bids for the culvert project at Silver View Park will be opened later this week. Hopefully the prices will be within the budget so that the project can get scheduled. • The maintenance crew has warned me about the problems with one of the mowers, the three year old Hustler. The frame is buckling and the engine is using too much oil. Mike has been talking with the company that it was originally purchased from to see about replacement and warrantee. The loss of this machine would severely hamper the ability to mow the parks. More later on this saga. Just a note, the Silver View Park picnic shelter is reserved every day of every weekend during the month of August. It is a very popular picnic facility. I HOPE THAT ALL THE COUNCIL MEMBERS ARE ABLE TO ATTEND THE PLAY "CAMELOT" ONE OF THE PERFORMANCES DURING THESE NEXT TWO WEEKENDS. I AM SURE THAT YOU WILL ENJOY THE PERFORMANCE. TICKETS CAN BE PURCHASED AT THE REC OFFICE, YOU CAN CALL IN YOUR RESERVATION AND PICK THEM UP THE NIGHT OF THE PERFORMANCE AT THE WILL CALL WINDOW. DON'T MISS IT! • •