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HomeMy WebLinkAbout1992/10/22 Agenda & Packet CITY OF MOUNDS vIEW • PARKS AND RECREATION COMMISSION AGENDA 1 . CALL TO ORDER 2. APPROVAL OF THE AUGUST 27 AND SEPTEMBER 24 MINUTES. 3. COUNCIL REPORT 4. CHAIRPERSON'S REPORT 5. GOLF COURSE TASK FORCE REPORT 6. PARK PROJECT MONIES - RECOMMENDATION TO THE CITY COUNCIL? SILVER VIEW SLIDING FACILITY DISC GOLF • e , : = S M OTHER 7. PROJECTS UPDATE: LAMBERT, GREENFIELD, SILVER VIEW 8. PROGRAM UPDATE: RSCC, RINKS, FALL PROGRAMS, WINTER PROGRAMS 9. OTHER BUSINESS 10. NEXT MEETING DATE 11 . ADJOURNMENT • - CM 01 Phone: (612) 784-3055 • EIE Uv22��p Fax: (612) 784-3462 "Quite Simply the Best" October 15, 1992 Dear Parks and Recreation Commissioners: The regular Parks and Recreation Commission meeting will be held on Thursday, October 22 at 6:30 p.m. at City Hall Council Chambers. The most notable item on the agenda, I think, is a recommendation decision that the Commission must made a decision on regarding what to do with extra monies available in this year's budget due to the fact that Lambert Park playground was funded by a grant. I wish to offer some possible recommendations to be discussed. If we don't have our recommendations brought to the City Council, we will loose the money after the • first of the year. We need to act on this at this meeting, before it is too late. Otherwise, the agenda is pretty light. I will update you on the RSCC, as we need to prepare for a public information meeting for the January meeting. If you are unable to attend the meeting, please call and notify me at 784-3055 ext. 20. As I write this letter, the MEA Kid's Garage Sale is being held in the lower level community center here at City Hall. It is fun watching these business-like youth in action. Plus, I got my holiday shopping all done! ha Sincerely, Mary aarion, Director Parks, Recreation and Forestry • el PRINTED WITH SOY INK 2401 Highway 10 • Mounds View, MN 55112-1499 recydea caaw MINUTES OF THE PROCEEDINGS OF THE PARKS AND RECREATION COMMISSION CITY OF MOUNDS VIEW COUNTY OF RAMSEY • STATE OF MINNESOTA September 27, 1992 6:30 p.m. Council Chambers CALL TO ORDER: Chairperson Burmeister called the meeting to order. ROLL CALL: Members present: Gary Stevenson, Scott Dentz, Wayne Burmeister, Dave Long, Edd Trettel, Frank Silvis, and Pam Starr. Council member present: Diane Wuori Staff present: Mary Saarion APPROVAL OF MINUTES: Because the minutes were inadvertently omitted from the packet, the minutes will be reviewed at the October meeting. GOLF COURSE TASK FORCE REPORT: Gary Stevenson presented an update on the golf course task force. The first task force meeting was a catch-up of information by SEH. Also, the Task Force directed staff to pursue information regarding appraisals of the additional parcels of land and contact financial consultation. Information on financial options and a cost update including the cost of the additional properties for an eighteen hole course will be presented at the next meeting. A group task force members walked the area before this Park and Recreation meeting. DISC GOLF: Councilmember Wuori suggested that the Commission look into the possibilities of constructing disc golf courses at Greenfield and Silver View Park. She explained that her son and many others have taken an interest in disc golf. It is an activity which is cheap, with only the cost of a disc necessary. It is also a sporting activity that can be performed alone or with a group. It is very challenging and can be competitive • or social. Director Saarion looked into the cost of the disc golf "holes". The cost would be approximately $1,547.00 for nine holes. • After discussion, Commissioner Long made a motion, -seconded by Commissioner Silvis to buy and install a 9 hole course at Silver View and a 9 hole course at Greenfield in 1993 or sooner, as resources and monies are available. Motion passed unanimously, 7 ayes and 0 nayes. ARSENAL ATHLETIC COMPLEX UPDATE: Directors Saarion received information which was requested by the Commission at the last meeting regarding the Arsenal Athletic Complex proposal. This proposal had been • stagnated because of the Army's problem with the land having pollutants. In the meantime, the Army has made negotiations with the City of Arden Hills to offer land for a new City Hall and maintenance facility for Arden Hills. In addition, land would be donated for an athletic complex. However, the land offered is far from Mounds View, with entries off of Lexington or Hwy 96. Whereas, the prior location of the Arsenal Athletic Complex was most convenient to Mounds View, (located just across 35W from our borders) the new location would be the furthest away bordering Arden Hills and Shoreview. Because of this new set of circumstances, the Parks and Recreation Commission is not as interested in the joint project as before. LAND ACROSS FROM CITY HALL: The circumstances of the land located across from City Hall was reviewed. After discussion, Chairperson Burmeister made a motion, seconded by Commissioner Dentz to follow the original Storm Water Management Plan and if opportunities arise, the Commission will look into possibilities further. Motion passed unanimously. 7 ayes, 0 • nayes. PARK PROJECTS UPDATE: Director Saarion reported on projects that have been completed and those yet under construction including Silver View culvert, Greenfield culvert, Random Park building, and Lambert Park playground. OTHER BUSINESS: Commissioner Silvis and Councilmember Wuori reported on the activities of the MVCT. ADJOURNMENT: Meeting was adjourned. Respectfully submitted, Mary Saarion, irector Parks, Recreation and Forestry I . MINUTES OF THE PROCEEDINGS OF THE • PARKS AND RECREATION COMMISSION CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA August 27 , 1992 City Hall Chambers 6: 30 p.m. CALL TO ORDER: Chairperson Burmeister call the meeting to order at 6: 38 p.m. ROLL CALL: Commissioners present: Chairperson Burmeister, Commissioners Trettel, Long, Dentz, and Starr. Commissioners Stevenson and Silvis were absent. Councilmember Wuori and Director Saarion were also present. APPROVAL OF MINUTES: Commissioner Long made a motion seconded by Commissioner Dentz to approve the minutes of July 23 , 1992 . Motion passed. 5 ayes, 0 nayes. • COUNCIL REPORT: Councilmember Wuori presented a Mounds View lapel pin to each Commissioner. Councilmember Wuori asked the Commission to excuse her last absences which were due to other City business on the same evening and times as the Commission meetings. LAWCON RESOLUTION: Director Saarion reported that the LAWCON grant for matching funds for paved trailway at Silver View Park is completed except for the resolution from the Parks and Recreation Commission. The Commission reviewed the Resolution and then signed the resolution, to be included in the final grant application. FRIENDS OF THE PARK RESOLUTION: Another resolution was prepared and reviewed by the Commission as requested by the Friends of the Parks regarding the use of abandoned railroad tracks for bicycle trails. The resolution was approved and signed by the Commission members. Director Saarion will mail the resolution to the Friends of the Parks. • EAGLE SCOUT PROJECT: Director Saarion reported that Eagle Scout • candidate Tony Griebe was doing his Eagle Scout project in the parks, constructing three concrete slabs for the bleachers at Lambert, Hillview and Groveland Park ballfields. He hopes to complete this project by the time school begins. RECOMMENDA- TIONS TO COUNCIL: Director Saarion prepared a memo to the City Council outlining a few recommendations from the Commission including the request to level Random hill and the request to pursue work on the Silver View amphitheater. The Commission requested that staff look into using the amphitheater for a sliding facility. This information will be brought back to the Commission at the September meeting. OAKWOOD BALLFIELD: Director Saarion also reviewed a report regarding fencing costs of Oakwood Park for baseball. Chairperson Burmeister expressed his concern that the fencing of the park would "chop up the park" and would limit its use to only baseball. Currently the park is used for baseball, softball, • and soccer. The issue of lack of large baseball fields was discussed and the Commission was informed that possibilities are few but one is still the Arsenal property and another is the land across from City Hall . The Commission requested that staff look into the land options across from City Hall. TREE PLANTING POLICY: The Commission discussed Councilmember Quick's request that a tree planting policy be established. The Commission reviewed the pros and cons of large tree vs small tree planting philosophies as provided by Forester Wriskey in a memo. The Commission did agree that large shade trees for specific areas such as bleacher areas is a good investment. However, the Commission still like the smaller tree planting practice as a general planting strategy for the long term. Commissioner Starr suggested that larger trees from other parks should be looked at for moving to more desirable places such as next to bleachers. Also, the Commission suggested that the City continue to solicit trees from homeowners who wish to donate them to the parks. • Councilmember Wuori also suggested that another Eagle Scout project could be the mulching of all the parks trees in the Spring of the year. • Councilmember Wuori expressed her concern about the trees and their vulnerability of mowers. Staff agreed to put this on the list of potential Eagle Scout projects. OTHER BUSINESS: Councilmember Wuori suggested that the Commission look into the possibilities of constructing a disc golf course at either Greenfield or Silver View Park. Disc golf is becoming a popular sport and can be played by all ages and all skills. The activity requires no investment by the participant except for the purchase of a disc. The Commission requested staff to look into the cost of installing a disc golf course. This information will be available for the September meeting. ADJOURNMENT: Commissioner Long made a motion seconded by Commissioner Starr to adjourn the meeting. Motion passed. 5 ayes, 0 nayes. • • 411 OUARTERLY REPORT PARKS, RECREATION & FORESTRY DEPARTMENT (July, August, September, 1992) PARKS: * During the months of July and August, the Parks crew continued to provide regular daily maintenance of the parks. The picnic areas were prepared for reserved picnics, athletic fields were painted, dragged and lined on a regulated schedule, programs were facilitated as required and a major proportion of the time was spent in mowing the cities ten parks, boulevards and easements. * During the month of August and September a number of projects were initiated including: the installation of the large culvert for Silver View Park, the installation of the playground at Lambert Park, the installation of a new heating and air-conditioning unit at Random Park and the beginning of repairs to the exterior of Random Park building. • * Projects which are currently being worked on include the installation of the culvert for Greenfield Park. * Projects yet to be done include the installation of a basketball goal, picnic tables trash receptacles and security lighting at Lambert Park. Also, the re- construction of Hillview Hockey rink, partially taken down because of the Long Lake Road improvement project. * Two Eagle Projects were assisted and supervised this summer including the landscaping of Silver View Park horseshoe courts and the installation of the bleacher slabs at Lambert, Hillview and Groveland Parks. • RECREATION: * The months of July and August are transition months from completing summer activities and beginning Fall activities. Athletic fields are changed from softball and baseball fields to soccer and football fields. The pool program concluded after the first week of August to enable the school to prepare the facility for the school year. * Picnic and park reservations continue to be popular until after Labor Day, when reservations begin to slacken. * Organization and preparations for Fall activities begins the middle of July, with the Activities Brochure completed in August and registrations in September. Programs began in September for Fall with registrations also taken for early Winter activities. * School facility usage is also administered during the months of August and September. All the requests are collected and distribution is given as equitably as possible in order to satisfy the requests of all groups, associations and interests. * Grant administration was continued for the CDBG grant. • Also, additional grants were prepared and submitted including the LAWCON grant. Other grants are currently being studied for possibilities. * The Regional Senior Citizen Community Center Task Force has been a vital group that has continued to meet twice a month throughout this quarter. Additional staff meetings have also been attended. * The months of July and August were highlighted with the presentation of the MVCT production of "CAMELOT" . This time tends to be a very busy time for the recreation office since staff serves as ticket and reservation coordinators as well as assisting the MVCT Board in administrative activities. • • FORESTRY: * Many messages are written and calls returned for information and consultation from the City Forester, Rick Wriskey. Since Rick is only in the office one day each week, the number of calls often exceeds his ability to return all the calls during that one day. Rick carries all messages along with him to his other offices and returns calls as time allows. * The Forestry crew works in Mounds View every Thursday. They have been busy all summer pruning park trees, mulching, trimming landscaping bushes and replanting trees as necessary in every park in Mounds View. * Rick Wriskey has prepared and submitted grants for trees. He has also administered the boulevard replacement grant which was received by the City last year. Rick has also been working with both Pinewood and Sunnyside Schools in tree planting projects. • 411 • CABLE TV: * The Cable TV Committee continues to meet monthly for a planning meeting. Plans and ideas for cable TV programs are discussed. This is a working committee that spends many hours in the production of cable TV programming for the City of Mounds View. We are lucky to have very interested and talented committee members and technicians. * Projects have included the monthly "A View From the Mound" program which introduces new businesses, people of interest, activities and projects of the city and highlights interesting things that may be happening in Mounds View. Also, a monthly informational meeting with the Mayor is taped. Council meetings are taped, copied and are made available for the public. The Cable Committee participated in an hour long "Accessithon" organized by Cable Company. The first informational meeting of the Golf Course Task Force was taped. "CAMELOT" taping was produced and made available to those who participated in the production for a fee. * Many ideas are in the making including a budget tape, tape on 911, and RSCC final report and promotion tape. However, we are restricted by the amount of time allotted in the • budget for technical cable TV production. • III MINUTES OF THE GOLF COURSE TASK FORCE CITY OF MOUNDS VIEW SEPTEMBER 21, 1992 CALL TO ORDER: Clerk-Administrator, Samantha Orduno welcomed everyone to the meeting and called the meeting to order. PRESENT: Members present introduced themselves including: Samantha Orduno, Clerk- Administrator; Gary Quick, Councilmember; Tim Smith, Resident-at-large; Phyllis Blanchard, Councilmember; Ron Schmidt, Mounds View Business Community; Phil Sipes, Mounds View Business Community; Randy Thoreson, SEH; Don Herfert, Golf Course Architect; Mary Saarion, Director of Parks, Recreation & Forestry; Mark Malone, Mounds View Business Community; Jerry Peterson, Planning Commission; Gary Stevenson, Parks and Recreation Commission. . UPDATE: Samantha Orduno explained that a previous Land Use Task Force determined that the land should be pursued for a golf course project. This Golf Course Task Force has the responsibility of studying the options for development of a golf course and provide a recommendation to the City Council . Randy Thoreson, planner from Short-Elliot- Hendrickson presented the information which has been collected regarding options for a golf course facility. Randy described the land and its wetland impacts and considerations. The original 9 hole course layout was reviewed. A map of adjacent properties was presented as an option for the possibility of expanding the course to 18 holes. An eighteen hole course exhibit was presented by Don Herfert, golf course architect. It was explained that the addition of five parcels of property owned by Watson would enable the addition of 9 holes. An additional one parcel would enable additional room and possibly a mini golf facility. IIISamantha Orduno explained the situations regarding the property issue. The cost versus the revenue potential will be a determining factor that will be considered after the property appraisals are received. • The preliminary estimates of revenues and expenditures for a 9 hole course versus an 18 hole course were reviewed. These costs did not include the cost of the 5-6 lots. TASK FORCE DIRECTION: The Task Force directed staff to have the appraisals of the 6 property parcels, and forward the costs to SEH who will in turn add the costs to the estimates for a firmer number. Also, the Task Force directed SEH to cost out both the 9 hole and 18 hole course proposals to compare at the next meeting. Finally, the Task Force requested that a Funding and Financing consultant be contacted and in attendance at the next meeting. It was also suggested that the information regarding the options and costs of developing the wetland trail area should be included in the proposal. Information regarding the costs and possibilities will be included at the next meeting. NEXT MEETING AGENDA: The next meeting agenda will include the • information relative to the appraisal costs and information from the financial consultant regarding funding. At the next meeting a Chair or Co-chair will be chosen and deadlines and schedule of activities will be made. Next Thursday, September 24 , 1992 , the Task Force will meet at City Hall at 5: 00 p.m. to walk the site. The next meeting will be held Thursday, October 8, 1992 at 6: 00 p.m. at City Hall. ADJOURNMENT: Meeting adjourned at 7 : 55 p.m. 411 CITY OF MOUNDS VIEW 2401 HIGHWAY 10 . MOUNDS VIEW, MN 55112 (612) 784-3055 APPLICATION FOR ADVISORY GROUPS Group Applied for: �f ` Frh-oit) ' �R y Second Choice (if any): Full Name (print or type): Z/ 44 , n, 4 opRn r,y< rk 44,CI j, Phone: Home: 7 3 —0 Work Work or Other: 3 Y5-3 5137 Address: 76 3 5- w 00 N U k. 03 /)'1 O ctivcis o f w , i 7"1 ,Vs;� /7_2- Years /2Years at this Address: L{ r o. Years You Have lived in Mounds View: '-/rYo QUALIFICATIONS YOU WANT TO HAVE THE COUNCIL CONSIDER: Skills and Interests: Z IN tot) rjtR -t- .t 0 `A tR K5 ��g`e=*R`1 • -1-- 1 cR F\--t o tJ '► o -rh i S P R-e P A t^5O I h f U.>z n w 1‘v rM 6e--‘& -j- h srt o 5 std. l 6 InseL f txA o f n-)cJ Employment, Occupation, or Other Experience: _-s- N 3'2K V“‘8. ' - INPLD11)-t 1`)--PP1/40(5 le-eeReP•t.`tb/il ) Fog-e-tR , S,- LOo?K o 106R6-1-Pst WoQ_Lc\L' l., tK z GP t v -etre drhePs 5�1- Memberships, Accomplishments, or Other Qualifications: Please State Your Reason for Wanting to Serve on this Committee: h -� Art too ► c\) 4 P dC r NS 0 un. s Zt.� \.,J ' • c 3 p.s C o qv�Mu N'-k-tf —1'o �. (Le. � N A t,S c� t)n L'L dp L. -R -to h L? i & F t Y o (We Your response to any of the above inquiries may be continued on the back and you may attach any other material which you want the City Council to consider. Signature: Q QQ ,,,1 - Date • The City of Mounds View is committed to the policy that all persons shall have equal access to its programs, facilities, and employment without regard to race, creed, color, sex, age, national origin, or handicap. 411 "THIS IS IT" PARKS, RECREATION & FORESTRY (week of October 19) PARKS ACTIVITIES: Steve and Jeff have been preparing the parks for Winter. Sprinkling lines have been blown out, drinking fountains have been drained and the heaters in the park buildings have been inspected. Final turf preparations have been done including mowing, fertilizing and mulching. This will need to continue depending upon the weather. Lambert Park playground spring animals, border and sand surface material has been installed. The game striping has been completed on the asphalt. Yet to be done is the playtop accessible trailway inside the playground area and the asphalt path that will lead from the parking lot to the playground area. Hopefully the weather will give us enough warm days to complete 411 this project. Silver View trail restoration at the culvert area is hopefully completed by the end of this week. The work is to be completed on Thursday, October 22 weather permitting. Staff met with Tom from Able Fence for the expansion of the Greenfield baseball field infield fence. Balls have been fouling back into one neighbor's yard in particular. We talked with this neighbor to get a better perspective on the problem. To help remedy this problem a 10 foot extension of the 6 foot fence will be added to make the fence 16 feet, the same height of the backstop. This will be extended for 40 feet down the line to the players dugout. Similarly, the same will be added to the other side to help protect spectators sitting in the bleachers from foul ball hits. Steve and Jeff attended a day water conference at Brooklyn Center Civic Center. They had a chance to see Brooklyn Center Civic Center Park and discuss its construction with some of the Brooklyn Center maintenance crew. They have incorporated trails and waterways and ballfields, lighting, play areas and other. RECREATION: Sharie, Mary and I have been in the process of planning, 410 organizing and making arrangements for second quarter after school activities. Mary met last week with the principals and Community Education staff regarding the first quarter of activities. All were very happy with the programs and asked for additional and expanded programs. The MVCT Board of Directors met on Tuesday evening and tentatively chose the 1993 performance to be "Oliver" . They will be checking with other theaters around the area to make sure that no one else plans on doing "Oliver" . I think that it is a great selection. Mary will meet with the Parks and Recreation Commission on Thursday, October 23 . Mary is preparing a grant for the cost of trailway signs and stencil and paint for on-street markings. This will be reviewed by the TAG members at a meeting on the 16th of November. This week Sharie has prepared many flyers advertising coming special events, ready for distribution to the schools. Next week will conclude the youth soccer program. Mary has taken team pictures and has prepared certificates of participation with the team picture to be handed to each participant. CABLE TV: Jerry has been working on a "911" special informative video tape. 110 Also, he has been working on the "View From the Mound" . Jerry will be working on the televising of the candidates meeting on Thursday evening. He has made the arrangements for the production of these projects.