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HomeMy WebLinkAboutResolution 9787RESOLUTION 9787 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING THE CITY TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT RELATED TO RAMSEY COUNTY HRA CRITICAL CORRIDORS INITIATIVE GRANT WHEREAS, the Ramsey County Housing and Redevelopment Authority (HRA) levy funds the Critical Corridors Pre -Development Planning Program to improve the tax base and quality of life in Ramsey County; and, WHEREAS, the City of Mounds View applied for Critical Corridors grant(s) from the Ramsey County HRA; (1) to complete a concept plan and redevelopment feasibility analysis of Mounds View Square shopping center and Sunrise United Methodist Church; and (2) to update the Mounds View Boulevard Corridor study; and, WHEREAS, the Ramsey County HRA awarded the City of Mounds View a Critical Corridors grant of $50,000, and entered into a Predevelopment Grant Agreement on February 27, 2023 with Ramsey County. The City of Mounds View contracted with LOCi Consulting to complete a Market Analysis on May 25, 2023 ($16,500) (Resolution 9754); and intends to contract with HKGi to complete design services ($33,500). All work is to be completed by December 31, 2023; and, WHEREAS, the Ramsey County HRA awarded the City of Mounds View a Critical Corridors grant of $21,900 to update the Mounds View Boulevard corridor study. A Predevelopment Grant Agreement with Ramsey County is to be completed (is pending). The City intends to contract with HKGi to complete the corridor study ($21,900). All work is to be completed by June 30, 2024; and, WHEREAS, the Mounds View City Council waved the City's Purchasing Policy, Section 2.3, requiring two more quotes for purchases between $25,000 and $175,000, specifically for these grant projects (Resolution 9764); and, NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council authorizes the City Administrator or their designee, to enter into a professional services contract(s) with HKGi for the Mounds View Square project ($33,500), and Mounds View Boulevard corridor project ($21,900), as stipulated in the HKGi agreement(s) for planning and design services, dated July 25, 2023 (Mounds View Square), and August 1, 2023 (Mounds View Boulevard). Adapted this 141h Day of August, 2023 Gary eehlhause, Acting Mayor ATTEST: 4�k 2,�� ) Nye ZiVnund, City Administrator (SEAL) Creating Places that Enrich People's Lives 03 ©B July 25, 2023 Jon Sevald Community Development Director City of Mounds View 2401 Mounds View Boulevard Mounds View I MN 1 551 12 Subject. An Agreement between the Citv of Mounds View and HKGi for planning and design services pertaining to Mounds View Square. Dear CLIENT; This letter outlines a Scope of Services, Fee Schedule and other elements which together constitute an agreement between the City of Mounds View hereinafter referred to as the CLIENT, and HKGi, hereinafter referred to as the CONSULTANT for the Mounds View Square redevelopment site, hereinafter referred to as the PROJECT. The CLIENT and CONSULTANT agree as set forth below: A. BASIC SERVICES The CONSULTANT'S basic services for the PROJECT are as provided in Attachment A Work Program. B. ADDITIONAL SERVICES The CONSULTANT and the CLIENT may agree in writing to amend this Contract for additional services related to the PROJECT and compensation for such services. The following services have not been requested by the CLIENT but are available upon written authorization. 1. Meetings in addition to those specified in Paragraph A above. 2. Services or Deliverables not specifically identified in Paragraph A above. C. FEES FOR PROFESSIONAL SERVICES The CONSULTANT agrees to complete the scope of work contained in Paragraph A in exchange for professional fee compensation as noted below. The CLIENT agrees to pay the CONSULTANT for PROJECT services rendered as follows: 1. For the CONSULTANT'S Basic Services described in Paragraph A above, a fee based on the CONSULTANT'S current hourly rate schedule (see Attachment B) not - to -exceed $33,500 inclusive of expenses as noted in Paragraph A. 800 Washington Ave. N., Suite 103, Minneapolis, MN 55401 Ph (612) 338-0800 Wounds View Square Redevelopmenl Sile July >>, 2023 Page 2. For the CONSULTANT'S Additional Services described in Paragraph B, a fee based on the CONSULTANT'S current hourly rate schedule plus incidental expenses or a negotiated fee. 3. Invoices will be submitted electronically (PDF form) to the CLIENT via email on a monthly basis as work is completed and shall be payable within 30 days in accordance with this Agreement. 4. The CONSULTANT reserves the right to suspend services if the CLIENT is delinquent in making payments in accordance with this Agreement. D. CLIENT'S RESPONSIBILITY The CLIENT shall be responsible for the following: 1. Assembly of background information including, but not limited to digital copies of all files, pertinent plans, aerial photographs, base maps, inventory data, available GIS mapping, limited to those that are reasonably available. 2. Arrangements and notification for public meetings and stakeholder meetings. 3. Reproduction and distribution of Project reports as deemed necessary and not otherwise specified in paragraph A. 4. Participation in team workshops as needed. 5. Presentation of draft materials to stakeholder groups as required. 6. Provide traffic and municipal engineering support to the project as needed. E. INSURANCE CONSULTANT shall maintain insurance of the kind and in the amounts shown below for the life of the contract. Certificates for General Liability Insurance should state that the CLIENT, its officials, employees, agents and representatives are Additional Insureds. The CLIENT reserves the right to review CONSULTANT's insurance policies at any time to verify that contractual requirements have been met. 1. Commercial General Liability Insurance $2,000,000 per occurrence $3,000,000 general aggregate $300,000 damage to rented premises $15,000 medical expenses 2. Umbrella Liability $1,000,000 per occurrence $1,000,000 general aggregate $10,000 self -insured retention Wounds View Square Redevelopment Site AlY 25, 2023 Page 3 3. Worker's Compensation and Employer's Liability a. Worker's Compensation per Minnesota Statutes b. Employer's Liability $500,000 per accident; $500,000 per employee; $500,000 per disease policy limit. 4. Professional Liability Insurance $2,000,000 per claim $4,000,000 annual aggregate F. COMPLETION SCHEDULE The services of the CONSULTANT will begin upon CLIENT approval and will, absent of causes beyond the control of the CONSULTANT, be completed within six (6) months of the date that the CLIENT issues a notice to proceed. The notice to proceed shall come from an authorized representative of the City. G. NONDISCRIMINATION The CONSULTANT agrees not to discriminate by reason of age, race, religion, color, sex, national origin, or handicap unrelated to the duties of a position, of applicants for employment or employees as to terms of employment, promotion, demotion or transfer, recruitment, layoff or termination, compensation, selection for training, or participation in recreational and educational activities. H. EQUAL OPPORTUNITY During the performance of this Contract, the CONSULTANT, in compliance with Executive Order 11246, as amended by Executive Order 11375 and Department of Labor regulations 41 CFR Part 60, shall not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CONSULTANT shall take affirmative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer; recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT shall post in conspicuous places available to employees and applicants for employment notices to be provided by the Government setting forth the provisions of this nondiscrimination clause. The CONSULTANT shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The CONSULTANT shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. Wounds I'iew Square Redevelopwenl Sile July 25, 1013 Page 4 I. INDEMNIFICATION CLIENT and CONSULTANT agree to indemnify and hold the other harmless, and their respective officers, employees, agents, and representatives, from and against liability for all claims, losses, damages, and expenses, including reasonable attorneys fees, to the extent such claims, losses, damages or expenses are caused by the indemnifying party's negligent acts, errors, or omissions. In the event claims, losses, damages or expenses are caused by the joint or concurrent negligence of the CLIENT and CONSULTANT, they shall be borne by each party in proportion to its negligence J. "PERM TERMINATION SUCCESSORS AND/OR ASSIGNS 1. The Term of this Agreement shall be concurrent with the work authorized and shall be in accordance with the schedule to be established between the CLIENT and the CONSULTANT. 2. Either party may terminate this Agreement by written notice to the other party at its address by certified mail at least ten (10) days prior to the date of termination. 3. Neither the CLIENT nor the CONSULTANT shall assign, sublet or transfer its interest in this Agreement without the written consent of the other. 4. The time schedule shall not apply and/or time extensions will be allowed for any circumstances beyond the control of the CONSULTANT. 5. This Agreement shall be governed by all applicable laws. 6. Upon termination, Consultant shall be entitled to fees earned through the effective date of termination. K. DISPUTES In the event the CLIENT and CONSULTANT are unable to reach agreement under the terms of this contract, disputes shall be resolved using alternative dispute resolution (ADR). L. REVOCATION If this agreement is not signed and accepted by both parties within 90 days of the contract date, it shall become null and void. Wounds View Square Redevelopment Site July 25, 2023 Page 5 M. AUTHORIZATION IN WITNESS WHEREOF, The CLIENT and the CONSULTANT have made and executed this Agreement for Professional Services, This clay CLIENT City of Mounds View /e z; Name CONSULTANT HKGi 2023 C� Title Name: Title Mounds f7eiv Square Redevelopnient Site Jule, 25, 2023 Page 6 Attachment A — Work Program Task I —Property Evaluation a) Hold a virtual project kick-off meeting with City staff. b) Review background documents (e.g., market study and comprehensive plan) and evaluate site conditions and neighborhood context. c) Document existing conditions (GIS base maps), and policy and regulatory tools for the site. This includes interviews with Ramsey County staff and other governmental agencies. d) interview key property owners to introduce the project and process, and listen to their development goals for the site. e) Draft a vision statement and/or goals for the site. Task 2 — Community Engagement (Phase I) f) Collect precedent redevelopment examples in Mounds View and nearby communities for the City, property owners, and interested community members to explore for ideas. Examples will explore design themes (e.g., sustainability and resiliency) to align with Ramsey County's Critical Corridor grant goals. g) Create a project website using Social Pinpoint or Online Story Maps. The website will be used to post study information and interactive tools for community members to share ideas for the site, in addition to design themes for Mounds View Boulevard. A website link will be provided to City staff to post on the City's webpage and to be used to promote the project through social media posts and newsletters. h) Prepare for and attend a workshop with City staff and key property owner(s) to discuss goals, land use types, and design concepts/themes for the site. Task 3: Establish a Framework i) Develop site diagrams conveying issues and opportunities. j) Determine the study area's development capacity and constraints based on preferred land use types and findings from the workshop identified under Task 2. This analysis will include up to three (3) planning -level design concepts for the site. k) Facilitate a joint workshop with the City Council and Planning Commission to explore redevelopment goals, land use types, and design themes for the site. The design concept(s) and precedent examples will be used to help facilitate this discussion. I) Prepare a set of redevelopment goals and design themes for the site (e.g., viewsheds, building massing, building height, parking, open space, connectivity, and character). Task 4 — Community Engagement (Phase II) & Adoption m) Develop a visual document that describes redevelopment goals including preferred land use types and patterns, and design themes for the site. The overall intent of this product is to communicate the City's preferred direction for redevelopment proposals, but provide flexibility to allow for developers' insights and creativity in designing plans and solutions. n) Collect community input on the final set of design themes and recommendations by preparing for and attending an open house. Draft materials will also be available for review on the project website. The City will be responsible for notifying the public about the event. o) Facilitate a second joint workshop with City Council and Planning Commission to reach a general consensus on the preferred land use types and design themes for the stie. L/ouuds Fieia, Square Redevelopmeni Sile Juh, 25, 2023 Page 7 p) Refine based on the second joint workshop q) Prepare the redevelopment guided for review and adoption by the City Council. HKGi will prepare materials for City staff to use to facilitate the adoption process. ©© Creating Places that Enrich People's ©® Exhibit B HKGi 2023 HOURLY RATES Principal ............................................... $200-290/hr Associate....-. ....................................... $150-200/hr Senior Professional ............................ $110-160/hr Professional II ........................................ $90-135/hr Professional I .......................................... $50-90/hr Technical ....... .......................................... $50-90/hr Litigation Services ............................... $250-350/hr Testimony ............................................ $275-375/hr Incidental Expenses: Mileage ............................. current federal rate/mile Photocopying BW..................................... 5¢/page Photocopying Color ................................. 25¢/page Outside Printing .................................... Actual Cost Large Format Scanning... ...................... Actual Cost Lodging and meals ........................... Actual Cost HKGi 800 Washington Ave. N., Suite 103 Minneapolis, Minnesota 55401 (612) 338-0800 www.hkgi.com