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HomeMy WebLinkAboutResolution 9797RESOLUTION NO. 9797 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING AND ACCEPTING A GRANT FROM RAMSEY COUNTY, BE ACTIVE, BE GREEN, BENCH INITIATIVE PROGRAM WHEREAS, the City Council has reviewed and discussed plans to beautify Mounds View Boulevard with one aspect was to place benches along this corridor; and WHEREAS, the Council tasked the Parks and Recreation and Forestry Commission to review the placement of benches and set a priority list for the needed benches; and WHEREAS, the Parks and Recreation and Forestry Commission completed this task and mapped out where benches should be installed; and WHEREAS, Funding for the benches was discussed and the City Council directed Staff to look for grants and other methods of funding; and WHEREAS, Staff was made aware of a grant from Ramsey County, "Be Active, Be Green, Bench Initiative", and WHERAS, Connie Bernardy, the Active Living Ramsey Communities Director, visited Mounds View. After a site tour, she indicated that this would be a "great corridor for this program"; and WHERAS, Staff was notified on July 27, 2023, that the City of Mounds View was selected as a grant recipient to the "Be Active, Be Green, Bench Initiative" and the City was awarded 32 benches to place along Mounds View Boulevard; and WHERAS, The City would be required to install the cement pads the benches would be placed on and maintain the benches; and WHEREAS, Staff is estimates the cost of each pad to be $400.00. Funding for this project would come from the Street Improvement Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: The City hereby approves and accepts the Be Active, Be Green Bench Grant Agreement from Ramsey Country, to place 32 new benches along Mounds View Boulevard. Resolution 9797 Continued 2. The City Council approves installing concrete pads for the benches at an estimated cost of $450.00 per bench or a total of $14,400.00. Funded from the Street Improvement Fund. 3. The Mayor and City Administrator are hereby authorized and directed to execute all appropriate documents to effectuate the actions contemplated by this resolution. 4. The Mayor and City Administrator, Staff and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this Resolution. Adopted this 14th day of August, 2023 ATTEST: seal) Gary Ike Ih use, Acting Mayor r� Ny Zikm d, City Administrator m RAMSEY COUNTY July 27, 2023 Dear Mounds View, Congratulations on your award of 32 benches for the Be Active! Be Green! Bench Route along Mounds View Boulevard. Please get the attached Be Active! Be Green! Bench Agreement signed and sent back to Connie Bernardy at Connie.b rn rriy_ ca_racns _mn.� s by Tuesday, August 15, 2023. Please leave the date blank at the top of the agreement. The date will be filled in at the end of the sign -off process. Once all awarded agreements are signed off, we will place the bench order. Our vendor projects we will receive the benches within six weeks. Once we receive the benches, we will contact you for pick up. You will have two weeks to pick them up. Thanks so much for being a part of the Be Active! Be Green! Bench Initiative to help create a physically active friendly environment. Facilitating these "pathways to health" bench routes help promote active living — especially for the elderly, people with disabilities, and people with small children. Please confirm with Connie Bernardy by email when you receive this award letter and attachments. Sincerely, Connie Bernardy Active Living Ramsey Communities Director Ramsey County Public Works 1425 Paul Kirkwold Drive Arden Hills, MN 55112 Work: 651-266-7181 P.S. Please save the dates for our upcoming Active Living Ramsey Communities Quarterly Meetings: Monday, September 11, 2023 and Monday, December 11, 2023 2:30-4:30 PM Active Living Ramsey Communities improves health through community engagement. We promote and create environments that make it safe and easy for everyone to integrate physical activity into their daily routine. Attachments: Award Letter - Mounds View Be Active! Be Green! Bench Grant Agreement — Mounds View Attachment A - Map Attachment B - Application www.ramseycounty us Be Active! Be Green! Bench Grant Agreement This agreement dated 08114/2023 is between the County of Ramsey ("COUNTY") and City f Mounds View -("GRANTEE"). RECITALS A. GRANTEE has requested COUNTY provide Be Active! Be Green! benches for placement on property GRANTEE owns or operates. B. COUNTY wishes to provide the requested benches and wishes to ensure that they will be placed as proposed and will be maintained. AGREEMENT THE COUNTY and GRANTEE AGREE THAT, in consideration of the COUNTY providing the indicated number of benches for no charge, the GRANTEE: A. Has a legal right to the trail, path, sidewalk, or other right-of-way ("right-of-way") upon which the benches will be installed. The legal right may be in the form of fee title, permanent recorded easement, or lease with a remaining term of no less than 20 years. B. Will provide transportation of the benches from a central distribution location to a safe and secure location prior to its transport to the location of installation, at GRANTEE's expense, within two weeks of being notified by email that the benches are ready for pick up. The safe and secure location shall provide protection of the bench from condition that may cause damage beyond normal wear and tear. C. Will assemble and install the provided benches, at GRANTEE's expense, on publicly accessible right-of-way at the locations indicated on Attachment A, and in accordance with the plans and details contained in the Be Active! Be Greenl Bench Initiative documents and grantee's application attached here to as Attachment B, within one year of receipt. Installation shall include attaching the bench to a base sufficient to provide security and stability of the benches. The location and pad must meet Americans with Disability Act requirements. D. Will promote the availability of benches and the Be Active! Be Green! Bench Initiative to its residents and othervisitors through its customary and usual communications tools including any community newsletter, organizational website, or other common means of communication and will be a part of the Active Living Ramsey Communities Coalition by being a part of its mailing lists and attend meetings when possible. E. Ensure each bench is maintained in safe and usable condition. The GRANTEE agrees that benches will be available for use by all people regardless of race, gender, economic background, or national origin. F. The GRANTEE is solely responsible for the future maintenance, repair, upkeep, or replacement of all benches installed. G. Will provide the specific location data for each bench in a format that can be integrated with the COUNTY's geographical information system (GIS). Be Active! Be Green! Bench Initiative Agreement H. Will provide a photograph of each bench installed for use by COUNTY for its reporting, messaging, and marketing purposes. OTHER TERMS: 1. CANCELLATION and REMOVAL: GRANTEE agrees that, in the event a bench is removed or not maintained, that GRANTEE will reimburse COUNTY forthe cost of the bench at a pro -rated amount based on a twenty-year useable life. If the bench is reinstalled at an COUNTY approved replacement location, either owned by GRANTEE or another partner, COUNTY may waive the reimbursement requirement. J. LIMIT OF COUNTY PARTICIPATION: The County's participation in this agreement is limited to providing funding for the initial supply of benches, coordinating delivery, and ensuring the benches are located, installed, maintained, and repaired, as it determines is necessary and as provided herein. Nothing herein shall be deemed to require the County to pay or perform maintenance, repair, or replacement on the provided benches. K. INDEMNIFICATION: The GRANTEE shall defend and indemnify the COUNTY, its officers, agents, and employees from all claims and causes of actions relating to or arising from the GRANTEE's installation, use, and maintenance of the benches, ortheir use and availability to visitors and other members of the public. This provision shall survive any termination of this agreement. L. ENTIRE AGREEMENT: This Agreement shall constitute the entire Agreement between the parties and shall supersede all prior oral or written negotiations and any amendments to this Agreement shall be in writing. This Agreement is duly executed on the last date written below. RAMSEY COUNTY GRANTEE By: Ryan O'Connor, County Manager Date: Approval Recommended: Brian Isaacson, Director Ramsey County Public Works Approved as to form: Assistant County Attorney Print Name: Gary Meehlhause, Actinq Mayor Date: August 14, 2023 Be Active! Be Green! Bench Initiative Agreement Attachment B Mounds View Blvd Name of sponsoring organization: City of Mounds View Contact person: Don Peterson Department and job title: Public Works - Director of Public Works/ Parks and Recreation Is this a non-profit or government unit? : government unit Phone number: (763) 717-4051 Email address: Don.peterson@moundsviewmn.org Name and detailed description of bench route: 2.5 mile trial sections along Mounds View Blvd. both the North and South trials are in need of benches. The Park and Recreation and Forestry Commission of Mounds View has identified 36 potential bench sites along this corridor. Describe need for benches on route.: This bench route will not only serve the residents of Mounds View but also those individuals who use the reginal trail system in both Ramsey and Anoka County and will allow them to connect with other Trial systems in the Cities of New Brighton, Blaine, Fridley and Spring Lake Park. 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