HomeMy WebLinkAbout2023-10-18 PC PacketCITY OF MOUNDS VIEW
PLANNING COMMISSION AGENDA
MOUNDS VIEW CITY HALL
Wednesday, October 18, 2023
6:30 P.M.
1. CALL TO ORDER
2. ROLL CALL: Chair Rundle, Vice -Chair Farmer, Munson, Urlacher, Curtis,
Nelson, Stevenson
3. APPROVAL OF AGENDA
4. CONSENT AGENDA
A. Approval of Minutes: October 4, 2023
5. SPECIAL ORDER OF BUSINESS
A. (none)
6. PUBLIC COMMENT
Citizens may speak to issues relating to Planning and Zoning not on the agenda.
Before speaking, please give your full name and address for the minutes. Also,
please limit your comments to three minutes.
7. PLANNING BUSINESS
A. Resolution 1166-23, Recommending Approval of the Alexander Gardens
Preliminary Plat at 8441 Fairchild Avenue and 8492 Long Lake Road
8. REPORTS
A. Reports of Staff
B. Reports of Council
C. Reports of Planning Commissioners
9. NEXT PLANNING COMMISSION MEETINGS:
A. Wednesday, November 1, 2023 at 6:30 p.m. As -Needed
B. Wednesday, November 15, 2023 at 6:30 p.m. As -Needed
10. ADJOURNMENT
THIS PAGE LEFT BLANK INTENTIONALLY
PROCEEDINGS OF THE MOUNDS VIEW PLANNING COMMISSION
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
October 4, 2023
Mounds View City Hall
2401 Mounds View Boulevard, Mounds View, MN 55112
1. Call to Order
The meeting was called to order by Chair Rundle at 6:32 p.m. for October 4, 2023.
2. Roll Call
Members Present: Commissioners Farmer, Munson, Nelson, and Rundle.
Absent and Excused: Commissioners Curtis, Stevenson and Urlacher.
Also Present: Assistant City Administrator Brian Beeman and Council Member Gary
Meehlhause.
3. Approval of Agenda
MOTION/SECOND: Commissioner Farmer/Commissioner Monson. To approve the agenda as
presented.
Ayes — 4 Nays — 0 Motion carried.
4. Consent Agenda
A. Approval of Minutes: June 21, 2023
July 19, 2023
MOTION/SECOND: Commissioner Farmer/Commissioner Monson. To approve the Minutes
of the June 21, 2023 and July 19, 2023 regular Planning Commission meetings as presented.
Ayes — 4 Nays — 0 Motion carried.
Mounds View Planning Commission October 4, 2023
Regular Meeting Page 2
5. Special Order of Business
None.
6. Public Comment
None.
7. Planning Cases
A. Resolution 1163-23, Recommending Approval of Ordinance 1010, Amending
Title XV, Land Usage, Chapter 150 Building Regulations; Construction of
the Mounds View City Code
Assistant City Administrator Beeman stated currently, the State of Minnesota Department of
Labor and Industry (DOLI) conducts plumbing plan reviews for permits in Mounds View, as
stipulated in Minnesota Rules 1300.0215, Subpart 6. This has caused a delay in construction
timelines for commercial and public buildings. Minnesota Statutes 326B.43, Subdivision 2,
permits the delegation of authority for plumbing plan review for public and commercial projects
to municipalities. This statute enables the DOLI Commissioner to establish an agreement with a
municipality, in which the municipality agrees to carry out plan reviews typically performed by
the commissioner or their designee.
Assistant City Administrator Beeman explained to obtain this special delegation, the City of
Mounds View must undertake several key steps to formalize the delegation, including:
1. The approval of an ordinance to offer local plumbing plan review services
2. The endorsement of an application and submission of an agreement with the State of
Minnesota
3. The establishment of local fees, and;
4. Ensuring the designated representative of the municipality is eligible to perform the
local plumbing plan reviews.
Assistant City Administrator Beeman reported the City of Mounds View currently has a
supplemental contract with Rum River Consultants (RRC) which was originally adopted in 2020
and recently renewed. This delegation agreement will benefit the City of Mounds View by
generating additional revenue that the State of Minnesota usually retains by conducting these
reviews. More importantly, the customer service benefits for permit applicants and residents are
significant. The state is typically eight to twelve weeks behind on plan review, causing
considerable delays in construction. RRC has indicated its capacity to review plumbing plans in
half the time. If Mounds View receives this delegation, it will enable projects to begin and
conclude more swiftly in Minnesota's demanding climate. Mounds View Building Official, Nick
Mounds View Planning Commission
Regular Meeting
October 4, 2023
Page 3
Henly, supports RRC performing plumbing plan reviews. Staff recommended the Planning
Commission hold a public hearing and direct the City Council to approve the Ordinance as
presented.
Andy Schrader, Rum River Consultants, explained he worked in 30 different municipalities
throughout the State in varying capacities doing plan review and building inspection services. He
noted he was a designated building official in 16 jurisdictions. He commented further on how
there was a growing need for commercial plumbing plan review. He discussed how his staff has
gone through the necessary testing to be provide supplemental services.
Commissioner Farmer asked if this would have any impact on the fees being charged to
developers. Mr. Schrader stated there would be no change in the fees, as the fees charged by
RRC would mimic the State.
Commissioner Nelson questioned if the City had to put this service out for an RFP. Assistant
City Administrator Beeman explained an RFP was not necessary for professional services.
MOTION/SECOND: Commissioner Nelson/Commissioner Monson. To approve Resolution
1163-23, a Resolution Recommending Approval of Ordinance 1010, Amending Title XV, Land
Usage, Chapter 150 Building Regulations; Construction of the Mounds View City Code.
Ayes — 4
Nays — 0
Motion carried.
B. Resolution 1164-23, Approving an Administrative Variance for 8421 Spring
Lake Road
Assistant City Administrator Beeman stated Bruce and Joy Eklund want to modify their
driveway on the northern side of their site at 8421 Spring Lake Road. They are applying for a
side setback variance to accomplish this modification. The Eklund's own the single-family home
at 8421 Spring Lake Road. The house has an asphalt driveway installed at least 50 years ago, and
the Eklund's want to replace the driveway with a new one. The existing driveway does not have
enough room for the Eklund's to turn around their vehicle. This becomes more important since
two family members use a wheelchair and a cane to get from the car to the house. Part of the
proposed new driveway extends beyond the existing pavement to within 1 foot of the property
line, less than the required setback, so a variance is being requested.
Bruce Eklund, 8421 Spring Lake Road, explained he has lived in his home since 1975. He noted
his home was constructed in 1972 and he would like to replace the tar on his driveway. He
indicated the existing driveway runs right up to the property line. He commented he would like
to install a new driveway that has a turn around on his property for safety purposes. He described
how the proposed driveway would be six inches from the property line. He further reviewed the
proposed design for the driveway and stated he was hoping to gain City approval so the driveway
could be installed before it snows.
Mounds View Planning Commission
Regular Meeting
October 4, 2023
Page 4
Tom Layton, Stantec representative, explained Stantec helped the City with evaluating this
request. He reviewed the zoning code requirements as it applies to considering a variance. He
discussed how properties had to be brought up to new setback codes when improved. He
indicated the Eklund's have requested a variance which would allow them to build the driveway
one foot from the property line. He commented further on the findings for this Planning Case and
reported staff recommends approval of the administrative variance.
Chair Rundle stated this was a pretty straight forward request. He indicated all of the neighbors
had been notified of this request and there were no concerns brought to the City.
MOTION/SECOND: Commissioner Farmer/Commissioner Monson. To approve Resolution
1164-23, A Resolution Recommending Approval of an Administrative Variance for driveway
modifications 8421 Spring Lake Road.
Ayes — 4 Nays — 0 Motion carried.
C. Resolution 1165-23, Recommending a PUD Amendment for Apple Tree
Dental for expansion of a parking lot
Assistant City Administrator Beeman stated Apple Tree Dental wants to expand the parking lot
in the southwest part of their site at 2442 Mounds View Blvd, along the Long Lake Road
frontage. They are applying for an amendment to the PUD to accomplish this addition.
Background: The Apple Tree Dental building is part of a planned unit development (PUD)
approved in 1998 which has been amended several times since. The PUD includes a mix of uses
on several lots, including the AMC theaters, the Subway sandwich shop, and the Bridges school
program (but not Moe's American Grill). The lot at 2442 Mounds View Blvd. was originally
approved for a restaurant but the PUD was amended in 2003 to allow office use, and in 2012 to
allow a reduced setback to Mounds View Blvd (20 ft vs. 30 ft).
Assistant City Administrator Beeman reported the building is noted in the 2003 approval as
15,000 sq ft, two stories. Required parking per Mounds View ordinance for a dental office is 1
space per 100 sq ft of net floor area, which translates to 150 parking spaces required. The general
office standard is 1 space per 175 sq ft, or 86 spaces required. There are currently 54 parking
spaces in the lot in front of the building. The proposed parking lot addition would remove 3
spaces at the south end for the drive aisle connection to the new 20-space parking lot, for a total
of 71 spaces on site after the addition. The building is clearly short of parking according to city
standards, so the addition is needed. Staff recommended the Planning Commission hold a public
hearing and approve the PUD Amendment for expansion of the parking lot with conditions.
Dr. Michael Helgeson, CEO of Apple Tree Dental, thanked the Commission for considering his
request. He explained he has been a part of the Mounds View community since 2014. He
commented on the collaborative work and special needs dental care that occurs in Mounds View,
noting this location was the largest and most advanced in the State. He reported the great
success at this location was requiring him to seek more parking.
Mounds View Planning Commission
Regular Meeting
October 4, 2023
Page 5
Damien Meyer, Primus, introduced himself to the Planning Commission and explained he was
the general contractor working with Apple Tree Dental on the additional parking. He noted the
parking lot would go from 54 spaces to 74 spaces.
Commissioner Nelson stated he supported Apple Tree Dental having additional parking.
MOTION/SECOND: Commissioner Monson/Commissioner Nelson. To approve Resolution
1165-23, a Resolution Recommending a PUD Amendment for Apple Tree Dental for a 20-car
parking lot at 2442 Mounds View Boulevard.
Ayes — 4
8. Reports
A. Reports of Staff
Nays — 0
Motion carried.
Assistant City Administrator Beeman explained he would be attending Planning Commission
meetings and would seeking assistance from Stantec on planning case reviews until a new
Community Development Director was hired.
B. Reports of Council
Acting Mayor Meehlhause provided the Planning Commission with an update from the City
Council. He stated the EDA requested the Council approve their 2024 property tax levy, which
was for $100,000. He noted the Council held a closed session several weeks ago regarding the
potential purchase of two properties. He explained the City Council approved the hire of Gayle
Bauman as the City's new Finance Director. He provided updates on the Silver View stormwater
pond restoration noting the pond only needed minor spot dredging. He indicated the Ardan Park
stormwater pond project was also approved by the Council and would require dredging work. He
stated the Council approved a ballot question for the November ballot regarding a local sales tax
that would assist in funding the expansion of the Mounds View Community Center. He indicated
if this local sales tax were approved, the City would pursue additional funding from the State for
this project. He provided further comment on the Long Lake Woods subdivision. He noted the
Council approved an Ordinance that prohibits the use of cannabis in public places. He explained
the Council approved the preliminary tax levy in September and noted the final levy would be
approved in December. He commented on how the Council currently passed an Ordinance that
would assist the Council with designating a Vice Acting Mayor. Further discussion ensued
regarding the makeup of the Council and special elections.
C. Reports of Planning Commissioner
None.
Mounds View Planning Commission October 4, 2023
Regular Meeting Page 6
9. Next Planning Commission Meeting:
A. Wednesday, October 18, 2023 at 6:30 p.m.
B. Wednesday, November 1, 2023 at 6:30 p.m.
10. Adjournment
There being no further business before the Planning Commission, Chair Rundle adjourned the
meeting at 7:19 p.m.
Respectfully submitted,
Brian Beeman
Assistant City Administrator
Transcribed by:
Heidi Guenther
Minute Maker Secretarial
MOUN-DitSVtE:�W:
City of Mounds View Staff Report
Item No: 07A
Meeting Date: October 18, 2023
Type of Business: Planning Business
Planning Case: MA2023-001
To: Mounds View Planning Commission
From: Phil Carlson, AICP, Stantec, City Planner
Item Title/Subject: Alexander Gardens, Subdivision, Lot line Adjustment
Addresses:
8441 Fairchild Avenue and 8492 Long Lake Road
PID:
063023120009 and 063023120001
Zoning:
R-1
Owners:
Dale F Alexander and Gayle L Alexander;
Todd A Wilcox and Laurie Ann Wilcox
Applicant:
Dale F Alexander and Gayle L Alexander
Request:
Lot line Adjustment, Preliminary Plat, Alexander Gardens
Introduction:
The Alexander's reside at 8441 Fairchild Ave. They wish
to purchase a portion of the land at the rear of their
property from the Wilcox's lot at 8492 Long Lake Road.
The Wilcox's have agreed to sell a portion of their
property to the Alexanders. The Alexander's are applying
for a subdivision to be called Alexander Gardens.
Background:
The Alexander's lot is 0.47 acres, platted in 1978
Access is from Fairchild Ave. At the rear side of the
property is the south end of the 1-acre lot owned by the
Wilcox's. The Alexanders wish to purchase just the south
portion of the Wilcox property such that their property
extends east to the rear lot line of 8450 Red Oak Drive.
8471
,L
.,
8461 i 7
�r 1
The dimensions of the Alexanders' property are
approximately 170 feet by 90 feet that includes drainage
and utility easements each 5 feet wide on the north,,:n
south and east sides of the parcel and 10 feet on the west
side on Fairchild Avenue. The portion of the Wilcox's'.
property the Alexanders wish to purchase is on the south B '
I� , ....•
side of the property with dimensions of 75.72 feet by 98
feet. The proposed modification will result in addition of about 3,500 square feet to the Alexander's
lot as shown in the image below. The modified plat area and boundary is shown in blue line in the
image and the red solid lines indicate the modified plat boundary of the Wilcox property. There is
one small addition to the drainage and utility easement to add another 5-foot-wide easement to
the north -south easement to extend a full 10-foot-wide easement should it be needed for utility
Long Lake Red' _
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7 .. 846
purposes.
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Planning Commission Staff Report
10/18/2023 — Preliminary Plat, Alexander Gardens, Lot line Adjustment
Page 2
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Process:
The process for subdivision is governed by Section 158 of the City Code. The process involves
review by City Staff, a recommendation from the Planning Commission, and approval from the
Council following a public hearing. The process involves a preliminary plat and a final plat;
preliminary plat is being requested at this time.
The Mounds View Vision
A Thriving Desirable Community
Planning Commission Staff Report
10/18/2023 — Preliminary Plat, Alexander Gardens, Lot line Adjustment
Page 3
60-Day Deadline
The application was received on September 25, 2023. The deadline for final action by the City
Council per State statute 15.99 is November 25, 2023.
Recommendation:
City staff recommends that the City of Mounds View Planning Commission recommend approval
of the preliminary plat for the Alexander Gardens plat to adjust the lot line between 8441 Fairchild
Avenue and 8492 Long Lake Road as depicted on the Preliminary Plat prepared by Lake and
Land Surveying Inc received by the City September 25, 2023 with the following findings of fact:
Findings of Fact for Approval
1) The request involves a lot line adjustment between two existing lots of record, the
properties at 8441 Fairchild Avenue and 8492 Long Lake Road. No new lots are being
created.
2) The plat does not involve the installation or modification to any public infrastructure or site
grading.
3) The preliminary plat meets the requirements in Sections 158.022 and 158.023 of the City
Code for preliminary plat approval.
Denial
If the Planning Commission wishes to deny the request, they need to prepare findings that would
articulate the reasons for denial.
Staff requests the Planning Commission recommend the City Council to approve Resolution
9815, by a motion.
Respe fully sub r'tted,
r -
Phil Carlson, AICP
Interim City Planner
Attachment(s):
1) Application
2) Plat
3) Resolution
The Mounds View Vision
A Thriving Desirable Community
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RESOLUTION 1166-23
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RECOMMENDING APPROVAL OF THE ALEXANDER GARDENS
PRELIMINARY PLAT AT 8441 FAIRCHILD AVENUE AND 8492 LONG LAKE ROAD;
MOUNDS VIEW PLANNING CASE MA2023-001
WHEREAS, Dale and Gayle Alexander own the single family lot at 8441 Fairchild Avenue,
legally described as:
Lot 6, Block 1, Cedar Bay Estates;
PIN 063023120001;and,
WHEREAS, Todd and Laurie Ann Wilcox own the single family lot at 8492 Long Lake Road,
legally described as:
The Easterly 75.72 feet of the West 264.04 feet of the NE'/ of Section 6, Township 30, Range
23, excepting therefrom the South 2835 feet, Ramsey County, Minnesota;
PIN 063023120009; and,
WHEREAS, Dale Alexander has applied for a preliminary plat to be called ALEXANDER
GARDENS adjusting the lot line between the above two named properties, and,
WHEREAS, the Mounds View Planning Commission has reviewed this request at its meeting of
October 18, 2023 and the Planner's report of the same date and considered the code requirements and
potential impacts of this plat.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission makes the
following finding of fact related to this request:
1. The request involves a lot line adjustment between two existing lots of record, the properties at
8441 Fairchild Avenue and 8492 Long Lake Road. No new lots are being created.
2. The plat does not involve the installation or modification to any public infrastructure or site
grading.
3. The preliminary plat meets the requirements in Sections 158.022 and 158.023 of the City Code
for preliminary plat approval.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the Mounds View Planning Commission,
based upon the above findings of fact, does hereby recommend that the City Council approve the
preliminary plat for ALEXANDER GARDENS
Adopted this 18th day of October, 2023.
Gary Rundle, Planning Commission Chair
ATTEST:
Nyle Zikmund, City Administrator
(SEAL)
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
PUBLIC HEARING NOTICE
NOTICE IS HEREBY GIVEN that the Mounds View City Council
will hold a public hearing on Monday, October 23, 2023 at 6:00 p.m. at
the Mounds View City Hall, 2401 Mounds View Boulevard, Mounds
View, Minnesota, 55112 to consider a request from Dale and Gayle
Alexander for preliminary plat approval of Alexander Gardens, a
subdivision involving a lot line adjustment between properties at 8441
Fairchild Avenue and 8492 Long Lake Road. The properties are
legally known as:
The Easterly 75.72 feet of the West 264.04 feet of the NE'/
of Section 6, Township 30, Range 23, excepting therefrom the
South 2835 feet, Ramsey County, Minnesota;
PIN 063023120009; and
Lot 6, Block 1, Cedar Bay Estates;
PIN 063023120001
Anyone wanting to speak about this matter may be heard at this
meeting. If you are unable to attend the meeting, contact City
Administrator Nyle Zikmund. City staff will forward any comments to
the City Council. Information regarding the request is available for
review at City Hall. If you have any questions about this meeting or if
you want to make an appointment to review the application, please
contact Nyle Zikmund, City Administrator. Phone: (763) 717-4001
Email: nyle.zikmund@moundsviewmn.org Mail: 2401 Mounds View
Blvd., Mounds View, MN 55112 The City is mailing this notice to all
property owners within 500 feet of the subject property. Published
one time in the St. Paul Pioneer Press on Oct. 12, 2023.
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
NOTICE IS HEREBY GIVEN that the Mounds
rr— Long Lake Rd
View City Council will hold a public hearing on
Monday, October 23, 2023 at 6:30 p.m. at they _
_ 8490 8494
Mounds View City Hall, 2401 Mounds View
5491
Boulevard, Mounds View, Minnesota, 55112 to
consider a request from Dale and Gayle Alexander
for preliminary plat approval of Alexander Gardens,
a subdivision involving a lot line adjustment o
between properties at 8441 Fairchild Avenue and '". 0
8492 Long Lake Road. The properties are legally u 8471 y
known as: a ^aa7a
W ��. R 7' `
14- i
The Easterly 75.72 feet of the West 264.04
feet of the NE'/4 of Section 6, Township 30,
Range 23, excepting therefrom the South
2835 feet, Ramsey County, Minnesota;
PIN 063023120009; and
Lot 6, Block 1, Cedar Bay Estates;
PIN 063023120001
Sib T _
8460
845i r. -w�
i 75.n FT 845(� • ,
5 �
Anyone wanting to speak about this matter may be heard at this meeting. If you are unable to attend
the meeting, contact City Administrator Nyle Zikmund. City staff will forward any comments to the City
Council. Information regarding the request is available for review at City Hall. If you have any questions
about the meeting or if you want to make an appointment to review the application, please contact Nyle
Zikmund, City Administrator.
Phone: (763) 717-4001
Email: nyle.zikmund(@moundsviewmn.org
Mail: 2401 Mounds View Blvd., Mounds View, MN 55112
The City is mailing this notice to all property owners within 500 feet of the subject property. Published one
time in the Shoreview Press on Oct 12, 2023.
The location of the property and the request are illustrated generally above.
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