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HomeMy WebLinkAboutAgenda Packets - 2024/01/02SPECIAL CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Tuesday, January 2, 2024 6:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. OATH OF OFFICE: Mayor Lindstrom, Council Members, Cermak, Gunn, Meehlhause 4. ROLL CALL: Lindstrom, Cermak, Gunn, Meehlhause 5. COUNCIL BUSINESS A. Resolution 9849 Selection of the Acting Mayor, Treasurer and Official Newspaper and Depositories for 2024 B. Resolution 9850 Appointing City Council Members and City Staff as Representatives for City Commissions and Other Organizations for 2024 6. NEXT COUNCIL WORK SESSION: Immediately Following This Meeting NEXT COUNCIL MEETING: January 8, 2024 at 6:00 p.m. 7. ADJOURNMENT THIS PAGE LEFT BLANK INTENTIONALLY Item No: 05A M0L__TNDitSVVtEW Meeting Date: January 2, : QB Type of Business: CB City Administrator Review: City of Mounds View Starr Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Resolution 9849, Approving Acting Mayor, Treasurer, City's Official Newspaper and Official Depositories for 2024 Introduction: Minnesota state law requires the City Council to annually select an official depository for City funds and designate a legal newspaper of general circulation in the City as its official newspaper. Minnesota state law also requires the City Council to select an Acting Mayor from its existing Council Members on an annual basis. In 2023, the Acting Mayor was Council Member Gary Meehlhause. In addition, the Mounds View City Charter, Section 6.04, requires the City Council to appoint a City Treasurer each year. Discussion: The St. Paul Pioneer Press, The Life, and the Shoreview Press have each submitted proposals to be the City's official newspaper for 2024 (proposal letters attached). The Council selected the St. Paul Pioneer Press as the City's primary newspaper for 2023. St. Paul Pioneer $7.28 per Basically, the deadline to submit a standard text notice is 12 pm Press column inch the day prior to the day of publication. However, Friday at 11 ($.052 per line am is the deadline to submit a notice running on Saturday and 4 and there are 14 pm for Monday. Thursday at 4 pm is the deadline for Sunday. If lines per column the notice includes a chart, graph, map, financial report or any inch) special formatting, the deadline is slightly different as it is for ads. The Life, previously $7.50 per Deadline is 10 am Tuesday for the following Friday's weekly the Sun -Focus column inch publication. (320 characters per inch, 9 lines per inch) Press Publications $7.40 per Deadline is every other Wednesday by 5pm for following (Shoreview Press) column inch Tuesday's bi-weekly publication. (They have indicated that they (300 character would do their best to accommodate a notice that is submitted per inch, 9 lines after the deadline). per inch) Item 05A January 2, 2024 Page 2 There is an increase for publication in the Twin Cities Pioneer Press from $6.86 to $7.28 per column, inch and for the Shoreview Press from $7.05 to $7.40 per column inch. There is no increase for publication in The Life. For 2023 the City Council selected the Shoreview Press as the City's secondary newspaper. The attached resolution also appoints the treasurer consistent with Section 6.04 of the City Charter. The City Council approved a new treasurer, Gayle Bauman, and deputy treasurer, Amanda Bruzer, in August of 2023 for the remainder of the year due to the previous employees' retirements. The resolution also lists the city job positions authorized to conduct banking and investment business on behalf of the City. Staff recommends no changes for 2024. In addition, staff also recommends the City's official depositories remain the same for 2024. (See attached resolution). Recommendation: Designate the City's Official Newspapers (primary and secondary), Official Depositories, Treasurer and Deputy Treasurer, and Acting Mayor by adopting Resolution 9849. Respectfully submitted, Nyle Zikmund RESOLUTION NO. 9849 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING THE OFFICIAL NEWSPAPER, ACTING MAYOR, OFFICIAL DEPOSITORY AND TREASURER FOR THE CITY OF MOUNDS VIEW FOR THE YEAR 2024 WHEREAS, Minnesota state law requires that the City Council annual select and official city newspaper; and WHEREAS, Minnesota state law requires that the City Council annually select an official depository for City funds; and WHEREAS, Minnesota state law requires that the City Council annually elect an Acting Mayor from among existing City Council Members; and WHEREAS, Chapter 6, Section 6.04 of the City Charter states the City Council shall appoint a City Treasurer whose duties shall be as specified by State Law. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View does hereby appoint the following: Official City Primary: Newspaper Secondary: Primary American National Bank for checking accounts, savings accounts Depository and investments Secondary Minnesota Municipal Money Market Fund, PMA-4M Fund, Wells Depositories Fargo Advisors, LLC, RBC Dain Rauscher, Inc., Morgan Stanley/Smith Barney, LLC, U.S. Bank Systems Investment Services; Wells Fargo Bank N.A.; US Bank Corporate Trust Services; Federal Reserve Bank of Minneapolis; US Bank N.A. Acting Mayor BE IT FURTHER RESOLVED that the City Administrator, the Treasurer, or the Deputy Treasurer are authorized to conduct banking and investment business on behalf of the City and the persons appointed to these positions are the following: Nyle Zikmund, City Administrator Gayle Bauman, Treasurer Amanda Bruzer, Deputy Treasurer Adopted this 2nd day of January, 2024. Zach Lindstrom, Mayor ATTEST: Nyle Zikmund, City Administrator (SEAL) i he Mounds View Vision A Thriving Desirable Community Item 5A Attachment Tw 1 n C i flo eco sm PIONEER PRESS 10 River Park Plaza • Suite 700 • St. Paul, MN 55107 Barb Benesch City of Mounds View Hi Barb, Thank you for the opportunity to bid on the public notice publications for City of Mounds View. The Saint Paul Pioneer Press is a Daily Newspaper located in Saint Paul, MN, primarily serving Ramsey, Dakota, Washington, and Anoka counties and Western Wisconsin. Our Legal Publication rates for all notices for 2024 are as follows: $7.28 per column inch per publication (this = $0.52 per line, there are 14 lines per column inch) Sunday full circulation is 136,492 — however, you may publish a notice on any day of the week. Deadline to submit legal notices (please note, holidays will have early deadlines): Deadlines for Liner (text only) ads. Deadline to Publication day ubmit materials Monday 7Fdariy4 pm Tuesday onday 12 pm Wednesday Tuesday 12 pm Thursday Wednesday 12 pm Friday Thursday 12 pm Saturday Friday 11 am Sunday Thursday 4 pm Deadlines for Display ads. Notice includes chart, graphics, map, or any special formatting. Publication day Deadline to submit materials. 0 Monday Friday 3 pm Tuesday Monday 11 am Wednesday Tuesday 11 am Thursday Wednesday 11 am Friday Thursday 11 am Saturday Friday 10 am Sunday Thursday 3 pm All legal notices should be emailed to leaals&pioneerpress.com. Once we receive your request, you'll receive a confirmation email and will be contacted shortly. You will be emailed a proof (which includes the cost) and an affidavit will be emailed within 7 days of publication. Thank you for considering the Saint Paul Pioneer Press as the official legal newspaper for City of Mounds View. Please let me know if you have any questions, we look forward to partnering with you in the coming year. Thank you, True Lee — Advertising tlee(&,pioneerpress. com Always delivering the best local news. All Ways. so" Affirmative Action, Equal Opportunity Employer. P4Press Publications 4779 Bloom Ave., White Bear Lake, MN 55110 • Phone: (651) 407-1200 • Fax: (651) 429-1242 December 4, 2023 Nyle Zikmund City Administrator City of Mounds View 2401 County Road 10 Mounds View, MN 55112 Dear Nyle: The Shoreview Press wishes to be considered as your official newspaper for 2024. Here is what our subscribers are saying, "Thank you for your publication. I find the community newspaper essential to the education of our residents." "I appreciate your coverage of Mounds View High School sports!" We meet all the legal publication requirements under state statutes. Our circulation is audited by Circulation Verification Council, an independent firm. We prefer submittal of legal notices by mail, fax at (651) 429-1242, or e-mail your notices to le ag lsgpresspubs.com - clearly labeling them as "Legal Notices." Due to increased costs, we are asking for $7.40 per column inch, in 7 point type at 9 lines per inch. The Shoreview Press is an every -other -week newspaper. Our deadline for legal notices for the Shoreview Press is every other Wednesday by 5:00 p.m. for the following Tuesday's publication. We will do our best to accommodate a notice that would be submitted after deadline if we are advised by email and a phone call by the deadline. If we are not chosen, please consider us as a second publication as part of the city's ongoing efforts to inform residents. We look forward to the opportunity to serve you. We welcome any questions or concerns you may have. Sin er , L a Graber Legal Notice Coordinator LG:mkk Enclosure: Total Weekly Audience Misc: Mounds View 2024.doc Your Best Source For Community Information www.presspubs.com White Bear Press • Vadnais Heights Press • Quad Community Press • Shoreview Press • The Citizen • The Lowdown • North Oaks News ppinfo@presspubs.com news@presspubs.com circ@presspubs.com marketing@presspubs.com artmanager@presspubs.com Vwb.�j �/ 1 e EAS NTRAL MINNESO 4095 Coon Rapids Blvd., Coon Rapids, MN 55433 November 6, 2023 City of Mounds View 2401 Mounds View Boulevard Mounds View, MN 55112 Dear City Council Members, Per your request, please accept the following bid from The Life for legal newspaper designation for the City of Mounds View. This newspaper is qualified by the State of Minnesota as a legal publication under Minnesota Statutes Section 331 A.02, Subd. 1 and is registered as a legal publication in Ramsey and Anoka Counties. The following rate structure for legal notices is effective January 1, 2024: Per Column Inch Rate: $7.50 Characters per inch: 320 Lines per inch: 9 A notarized affidavit will be provided for each notice published. A $20 charge will be assessed on legal notices that require typing. All published legal notices are posted on abcnewspapers.com website at no additional charge. The Life is published weekly on Fridays. The deadline is 10:00 a.m. on Tuesday for publication the following Friday, early deadlines will apply during holiday weeks. Please email all legal notices to pgf icnotice@aggecm.com. Thank you for considering The Life as the official newspaper for the City of Mounds View. We appreciate the opportunity to serve the needs of your community. Sincerely, cc44-0c�K/ Tonya C3rbeck Legal Notice Department Manager ECM Publishers, Inc. /Adams Publishing Group THIS PAGE LEFT BLANK INTENTIONALLY MOUNDS MEW Item No: 05B Meeting Date: January 2, 2024 Type of Business: CB Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Resolution 9850, Appointing City Council Members and Staff as Representatives for City Commissions and Other Organizations for 2024 Introduction: The City Council annually reviews the various Council and Staff appointments to City commissions and other organizations. Below are the 2023 Council and Staff appointments for your reference. Ramsey County League of Local Government Council Member Lindstrom City Administrator Zikmund Leacue of Minnesota Cities Mayor City Administrator Zikmund Council Member Lindstrom, Alternate Northeast Youth and Family Services Council Member Meehlhause City Administrator Zikmund, Alternate Human Resources Committee Council Member Meehlhause Council Member Gunn City Administrator Zikmund Human Resource Director Ewald North Metro Mayors Association Minnesota Metro North Tourism Mayor Council Member Meehlhause City Administrator Zikmund Assistant City Administrator Beeman Council Member Meehlhause, Alternate City Administrator Zikmund Mounds View Business Council Metro Cities City Council Mayor City Administrator Zikmund City Administrator Zikmund Assistant City Administrator Beeman Development Review Committee Mayor Council Member Lindstrom NSCCINSAC Commission Council Member Gunn Finance Director Beer, Altemate Festival in the Park Council Member Lindstrom Anoka County Fire Protection Board Council Member Cermak Council Member Gunn, Alternate Council Representative to Commissions and Committees Council Member Meehlhause Police Foundation Council Member Cermak Tribute Park Committee Council Member Gunn Item 05B January 2, 2024 Page 2 Attached is proposed Resolution 9850 showing the 2024 commission and organizations that require Council/Staff representation. Appointments are needed from the Council for the items highlighted in yellow. Recommendation: Please make the appointments as necessary and approve attached Resolution 9850. Nyle Zikmund City Administrator RESOLUTION NO. 9850 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING CITY COUNCIL MEMBERS AND CITY STAFF AS REPRESENTATIVES FOR CITY COMMITTEES AND OTHER ORGANIZATIONS FOR 2024 WHEREAS, members of the City Council act as representatives to City Committees and other organizations; and WHEREAS, the following representatives of the City have been named to act as representatives to the City committees and other organizations for the year 2024: Ramsev Countv Leaaue of Local Government Mayor Lindstrom City Administrator Zikmund League of Minnesota Cities Mayor Lindstrom City Administrator Zikmund Council Member , Alternate North Metro Mayors Association Mayor Lindstrom City Administrator Zikmund Council Member , Alternate Northeast Youth and Familv Services Council Member Council Member Alternate Human Resources Committee Council Member Council Member City Administrator Zikmund Human Resource Director Ewald Minnesota Metro North Tourism Council Member Assistant City Administrator Beeman City Administrator Zikmund Mounds View Business Council Metro Cities Council Member Mayor Lindstrom City Administrator Zikmund City Administrator Zikmund Assistant City Administrator Beeman Development Review Committee Council Member Council Member NSCC/NSAC Commission Council Member Finance Director Bauman, Alternate Festival in the Park Council Member Anoka County Fire Protection Board Council Member Council Member Alternate Council Representative to Commissions and Committees Council Member Council Member , Alternate Police Foundation Council Member Tribute Park Committee Council Member Resolution No. 9850 Page Two NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the aforementioned appointments are hereby approved. Adopted this 2nd day of January, 2024. ATTEST: (SEAL) Zach Lindstrom, Mayor Nyle Zikmund, City Administrator