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HomeMy WebLinkAboutResolution 9874RESOLUTION NO. 9874 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING RECRUITMENT OF 2024 PARKS AND RECREATION SEASONAL POSITIONS AND APPROVING JOB DESCRIPTIONS WHEREAS, Resolution 5546 requires seasonal positions be approved by the Mounds View City Council; and WHEREAS, Council approved the City operating a Parks and Recreation Department in 2020; and WHEREAS, the Human Resources Committee discussed with staff and agree job descriptions are needed and recruitment should begin for the Parks and Recreation seasonal job openings; and WHEREAS, staff is requesting authorization to hire One (1) Summer Program Coordinator; up to two (2) Inclusion Specialists; up to two (2) Activities Specialists; up to four (4) Lead Counselors; up to eight (8) Assistant Counselors; and, up to four (4) Sports Officials; and WHEREAS, job descriptions have been created for all positions, with the exception of the Sports Official, which was previously approved in 2021; and WHEREAS, job descriptions for the Summer Program Coordinator; Inclusion Specialist; Activities Specialists; Lead Counselors; and, Assistant Counselors are included for approval; and WHEREAS, all positions will be seasonal positions and available as internships; and WHEREAS, for 2024, Staff is recommending that new hires start at the following hourly rates: Summer Program Coordinator: $20.00 - $22.00/hour; Inclusion Specialist $17.00 - $19.00/hour; Activities Specialist $16.00/hour; Lead Counselor $16.00/hour; Assistant Counselor $15.00; and Sports Official $16.00/hour; with returning employees receiving a $0.50/hour wage increase if the hourly wage is the same as or less than the wage they made in the prior summer season. NOW, THEREFORE, BE IT RESOLVED, that authorize the recruitment of 2024 Parks and Recreation above, and approves the job descriptions. d this 1 the Mounds View City Council does seasonal positions with wages stated of Eabfivary, 2024. JZaA Lir rom, / —A,( , May ATTEST; (SEAL) Nyle 5 mu , City Administrator Exhibit A Movlvns Vi_UEV JOB DESCRIPTION Job Title: Summer Program Coordinator Grade: Seasonal Supervisor Title: Parks and Recreation Superintendent Department: Parks and Recreation FLSA Status: Non-Exempt/Seasonal Date Reviewed: 2/7/2024 Minimum Qualifications of Education and Experience: ➢ Be at least 18 years of age. ➢ High School Diploma or GED ➢ Completed two (2) years of college course work in Parks and Recreation, Physical Education, Education, or related field. ➢ Two (2) years of experience working in Parks and Recreation, summer camps, physical education, education, or community education. ➢ Has the desire to work with the public. ➢ Be available to work a part- time schedule of up to 40 hours per week. Nature of Work: This position is responsible for leading the Explore More Summer Camp Program. The incumbent assists the Recreation Coordinator with planning, leading, evaluating, and carrying out the day-to-day operation of the program as well as providing work direction for summer program staff. Communicates with: Internally— Parks and Recreation staff. Externally —General public. Supervision: None Essential Work Functions: • Assists the Recreation Coordinator with planning, supervising, and implementation of the program, program activities, and program curriculum. • Assists in the promotion of the program including calendars, newsletters, and other forms of communication with parents/ guardians and the community. • Provides work direction to program staff. • Assists the Recreation Coordinator with supervision and training to the program staff. • Assists with scheduling and assigning staff. • Maintains inventory, orders, and distributes equipment, supplies and materials. • Maintains accurate records and statistics. • Coordinates summer staff meetings as required. • Distributes timesheets and other pertinent correspondence to summer staff as needed. • Continuously evaluates the program and recommends needed changes to the Recreation Coordinator. • Ensures that the site is kept clean and organized. • Ensures excellent communication with parents/ guardians. Page 2 Summer Program Coordinator • Performs administrative activities to support the program, including record and file maintenance, registration, release forms, behavioral plans, and emergency forms. • Maintains CACFP and Minnesota Department of Health Licensing for meals and snacks, if applicable. Other Work Functions (Illustrative Only): • Performs related work as required. Knowledge, Skills, and Abilities Required: • First Aid certified or willing to become certified within 30 days of hire. • Willing to work with people of diverse backgrounds. • Able to work flexible schedules including day and evening hours. • Knowledge of age -appropriate organized games, program, and activities for special events and school aged programming. • Knowledge of behavior management techniques • Can establish and maintain effective working relationships with youth. • Knowledge of youth athletics. • Able to plan, implement, and evaluate a wide variety of recreational activities for youth. • Can motivate participants and staff. • Has the ability to work independently and with minimal supervision during program time. • Able to communicate effectively in English, both verbally and in writing. • Has the ability to establish and maintain effective working relationships with youth. • Able to demonstrate strong organizational and leadership skills. • Able to establish and maintain effective working relationships with City staff and the public. Persons with disabilities: the above is a general listing of job duties. Essential and non -essential functions may vary by individual position. Reasonable accommodations may be available for both essential and non -essential job duties. Physical Demands and Work Environment: In compliance with Americans with Disabilities Act, the following represents the Physical and Environmental Demands: Function: 24% or Less 25% - 49% 50%- 74% 75% or more Office environment X Sitting, standing X Walking, reaching, pulling X Typing/data entry X Talking, hearing X Close and distance vision X Color vision, depth perception, accommodation, field of vision X Atmospheric Conditions X Hazardous materials X Environmental X Light (25 pounds of force) X Page 3 Summer Program Coordinator This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Council, City Administrator or appropriate Elected Official retains the discretion to add duties or change the duties of this position at any time. Mounds View is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals and encourages both prospective and current employees to discuss potential accommodations with the employer. Employee Signature: ___ Date: Exhibit B Mo111vvS Vi�v JOB DESCRIPTION Job Title: Inclusion Specialist Grade: Seasonal Supervisor Title: Parks and Recreation Superintendent Department: Parks and Recreation FLSA Status: Non-Exempt/Seasonal Date Reviewed: 2/7/2024 Minimum Qualifications of Education and Experience: ➢ Be at least 18 years of age. ➢ High School Diploma or GED ➢ One (1) year of experience working with people with disabilities, especially children, as a staff or volunteer. ➢ Have the desire to work with the public. ➢ Be available to work a part- time schedule of up to 40 hours per week. Nature of Work: This position is responsible for providing inclusion services to youth with disability or behavioral related needs who are participating in the Explore More Summer Camp program offered by our department. They support each participant's individual needs and work to create and maintain an inclusive, safe, and enjoyable environment for all participants. Communicates with: Internally — Parks and Recreation staff. Externally —General public. Supervision: None Essential Work Functions: • Provide inclusion support for children with disability- related needs, including support with social, emotional, cognitive, and physical needs when necessary. • Provide activity adaptations when necessary. • Provide inclusion support for children with behavioral related needs, including creating and managing behavioral plans. • Communicate progress with participant families on a regular basis. • Communicate with program staff and Recreation Coordinator about participant progress and necessary accommodations. • Maintain documentation related to participant progress in each program. • Perform other duties as assigned or apparent. • Perform administrative activities to support the program and participants, including record and file maintenance, behavioral forms, and emergency forms. • Perform related duties as required. Other Work Functions (Illustrative OnIVi: Page 2 Inclusion Specialist • Performs related work as required. Knowledge, Skills, and Abilities Required: • First Aid certified or willing to become certified within 30 days of hire. • Willing to work with people of diverse backgrounds. • Able to work flexible schedules including day and evening hours. • Able to work with multiple children with disability- related needs during program time. • Has a genuine interest in the needs of all children and be able to work in a team atmosphere. • Able to respond maturely and timely to any emergency or incident that may arise. • Has the ability to assess participant progress and make decisions about accommodations during program time. • Has the ability to interact with participants and parents in a responsible and professional manner and respond to concerns with tact and courtesy. • Has the ability to work independently and with minimal supervision during program time. • Must possess basic problem -solving skills. • Ability to relate and work effectively with people from diverse cultural, socioeconomic, racial, and ethnic backgrounds. • Ability to establish and maintain effective working relationships with youth. • Ability to communicate effectively in English, both verbally and in writing. • Ability to demonstrate strong organizational and leadership skills. • Ability to establish and maintain effective working relationships with City staff and the public. Persons with disabilities: the above is a general listing of job duties. Essential and non -essential functions may vary by individual position. Reasonable accommodations may be available for both essential and non -essential job duties. Physical Demands and Work Environment: In compliance with Americans with Disabilities Act, the following represents the Physical and Environmental Demands: Function: 24% or Less 25% - 49% 50%- 74% 75% or more Office environment X Sitting, standing X Walking, reaching, pulling X Typing/data entry X Talking, hearing X Close and distance vision X Color vision, depth perception, accommodation, field of vision X Atmospheric Conditions X Hazardous materials X Environmental X Light (25 pounds of force) X Page 3 Inclusion Specialist This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Council, City Administrator or appropriate Elected Official retains the discretion to add duties or change the duties of this position at any time. Mounds View is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals and encourages both prospective and current employees to discuss potential accommodations with the employer. Employee Signature: Date: Exhibit C MOUNns Vi�v JOB DESCRIPTION Job Title: Activity Specialist Grade: Seasonal Supervisor Title: Parks and Recreation Superintendent Department: Parks and Recreation FLSA Status: Non-Exempt/Seasonal Date Reviewed: 2/7/2024 Minimum Qualifications of Education and Experience: ➢ Be at least 16 years of age. ➢ One (1) year of experience working with youth, especially in a recreational, educational, theatrical, or musical setting. ➢ Have the desire to work with the public. ➢ Be available to work a part- time schedule of up to 40 hours per week. Nature of Work: This position is responsible to for implementing, developing, and creating activities and curriculum for the Explore More Summer Camp program offered by our department. Activity Specialists support Lead and Assistant Counselors by prepping daily activities and creating a fun and memorable camp environment and experience. Communicates with: Internally — Parks and Recreation staff. Externally —General public. Supervision: None Essential Work Functions: • Creates and develops activities and curriculum for camp including, but not limited to games, crafts, art, sports, music, science, theater, and nature. • Provides and administers activity descriptions, instructions, and resources for program counselors. • Aligns program activities with child development levels and program age groups. • Assists Summer Program Coordinator and Recreation Coordinator in development of weekly themes and activity schedules. • Provides guidance and role modeling for youth participants, and Leaders in Training. • Organizes and/or participates in activities and special events for youth. • Inspects program area daily for any safety precautions prior to youth arriving on site. • Evaluates equipment or supplies used for activities, takes inventory, and make suggestions for purchasing as necessary. • Reports any lost or damaged equipment to supervisor. Other Work Functions (Illustrative Only): 0 Performs related work as required. Page 2 Activity Specialist Knowledge, Skills, and Abilities Required: • First Aid certified or willing to become certified within 30 days of hire. • Willing to work with people of diverse backgrounds. • Ability to work flexible schedules including day and evening hours. • Ability to develop and implement a wide variety of recreational activities for youth. • Ability to motivate youth in the Explore More program. • Ability to establish and maintain effective working relationships with youth. • Ability to communicate effectively in English, both verbally and in writing. • Ability to establish and maintain effective working relationships with City staff and the public. Persons with disabilities: the above is a general listing of job duties. Essential and non -essential functions may vary by individual position. Reasonable accommodations may be available for both essential and non -essential job duties. Physical Demands and Work Environment: In compliance with Americans with Disabilities Act, the following represents the Physical and Environmental Demands: Function: 24% or Less 25% - 49% 50%- 74% 75% or more Office environment X Sitting, standing X Walking, reaching, pulling X Typing/data entry X Talking, hearing X Close and distance vision X Color vision, depth perception, accommodation, field of vision X Atmospheric Conditions X Hazardous materials X Environmental X Light (25 pounds of force) X This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Council, City Administrator or appropriate Elected Official retains the discretion to add duties or change the duties of this position at any time. Mounds View is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals and encourages both prospective and current employees to discuss potential accommodations with the employer. Employee Signature: Date: Exhibit D 1 JOB DESCRIPTION Job Title: Lead Counselor Grade: Seasonal Supervisor Title: Parks and Recreation Superintendent Department: Parks and Recreation FLSA Status: Non-Exempt/Seasonal Date Reviewed: 2/7/2024 Minimum Qualifications of Education and Experience: ➢ Be at least 16 years of age. ➢ One (1) year of experience working with youth in a recreational, summer camp, athletic, or educational setting. ➢ Have the desire to work with the public. ➢ Be available to work a part- time schedule of up to 40 hours per week. Nature of Work: This position is responsible to facilitate, lead, and supervise program participants in games, arts and crafts, and other planned activities at the Explore More Summer Camp program. Communicates with: Internally —Parks and Recreation staff. Externally —General public. Supervision: None Essential Work Functions: • Responsible for the direct supervision of a designated camp group. • Implement age appropriate activities for youth and program curriculum as directed by program Coordinator. • Provide a safe environment with clear rules and expectations for participants. • Provide guidance and role modeling for youth participants, Leaders in Training, and Assistant Counselors. • Acts as a mentor to an assigned Leader in Training and assists in teaching basic_ job, leadership, and facilitation qualities and techniques • Manages daily roster of group participants and assists coordinators with the drop-off and pick-up process • Communicates with parents and guardians as necessary • Assists program coordinators in the development and implementation of participant behavior plans when necessary • Manage assigned group room, equipment, and materials and supervise cleaning schedule, maintenance needs, and daily upkeep of said resources. • Organize and/ or participate in activities and special events for youth. • Inspect program area daily for any safety precautions prior to youth arriving on site. • Maintain equipment or supplies used for activities. • Report any lost or damaged equipment to supervisor. Page 2 Lead Counselor Other Work Functions (Illustrative Only): • Performs related work as required. Knowledge, Skills, and Abilities Required: • First Aid certified or willing to become certified within 30 days of hire. • Willing to work with people of diverse backgrounds. • Ability to work flexible schedules including day and evening hours. • Ability to motivate youth in the Explore More program. • Ability to establish and maintain effective working relationships with youth. • Ability to communicate effectively in English, both verbally and in writing. • Ability to demonstrate strong organizational and leadership skills. • Ability to implement a wide variety of recreational activities for youth. • Ability to establish and maintain effective working relationships with City staff and the public. Persons with disabilities: the above is a general listing of job duties. Essential and non -essential functions may vary by individual position. Reasonable accommodations may be available for both essential and non -essential job duties. Physical Demands and Work Environment: In compliance with Americans with Disabilities Act, the following represents the Physical and Environmental Demands: Function: 24% or Less 25% - 49% 50%- 74% 75% or more Office environment X Sitting, standing X Walking, reaching, pulling X Typing/data entry X Talking, hearing X Close and distance vision X Color vision, depth perception, accommodation, field of vision X Atmospheric Conditions X Hazardous materials X Environmental X Light (25 pounds of force) X This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Council, City Administrator or appropriate Elected Official retains the discretion to add duties or change the duties of this position at any time. Mounds View is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals and encourages both prospective and current employees to discuss potential accommodations with the employer. Employee Signature: Date: Exhibit E MOUNDS VIEW JOB DESCRIPTION Job Title: Grade: Supervisor Title: Department: FLSA Status: Date Reviewed: Assistant Counselor Seasonal Parks and Recreation Superintendent Parks and Recreation Non-Exempt/Seasonal 2/7/2024 Minimum Qualifications of Education and Experience: ➢ Be at least 15 years of age. ➢ Have the desire to work with the public. ➢ Be available to work a part- time schedule of up to 40 hours per week. Nature of Work: This position is responsible to facilitate, lead, and assist Lead Counselors in supervising program participants in games, arts and crafts, and other planned activities at the Explore More Summer Camp program. Communicates with: Internally —Parks and Recreation staff. Externally —General public. Supervision: None Essential Work Functions: Responsible for the supervision of a designated camp group lead by a Lead Counselor. • Implements age -appropriate activities for youth and program curriculum as directed by program Coordinator. • Provides a safe environment with clear rules and expectations for participants. • Provides guidance and role modeling for youth participants and Leaders in Training • Assists Lead Counselor in manages daily roster of group participants and assists coordinators with the drop-off and pick-up process • Communicates with parents and guardians as necessary • Assists program coordinators and Lead Counselors in the development and implementation of participant behavior plans when necessary • Assists in management of assigned group room, equipment, and materials and supervise cleaning schedule, maintenance needs, and daily upkeep of said resources. • Organizes and/ or participates in activities and special events for youth. • Inspect program area daily for any safety precautions prior to youth arriving on site. • Maintains equipment or supplies used for activities. • Reports any lost or damaged equipment to supervisor. Other Work Functions (Illustrative Only): 0 Performs related work as required. Page 2 Assistant Counselor Knowledge, Skills, and Abilities Required: • First Aid certified or willing to become certified within 30 days of hire. • Willing to work with people of diverse backgrounds. • Ability to work flexible schedules including day and evening hours. • Ability to motivate youth in the Explore More program. • Ability to establish and maintain effective working relationships with youth. • Ability to communicate effectively in English, both verbally and in writing. • Ability to demonstrate strong organizational and leadership skills. • Ability to implement a wide variety of recreational activities for youth. • Ability to establish and maintain effective working relationships with City staff and the public. Persons with disabilities: the above is a general listing of job duties. Essential and non -essential functions may vary by individual position. Reasonable accommodations may be available for both essential and non -essential job duties. Physical Demands and Work Environment: In compliance with Americans with Disabilities Act, the following represents the Physical and Environmental Demands: Function: 24% or Less 25% - 49% 50%- 74% 75% or more Office environment X Sitting, standing X Walking, reaching, pulling X Typing/data entry X Talking, hearing X Close and distance vision X Color vision, depth perception, accommodation, field of vision X Atmospheric Conditions X Hazardous materials X Environmental X Light (25 pounds of force) X This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Council, City Administrator or appropriate Elected Official retains the discretion to add duties or change the duties of this position at any time. Mounds View is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals and encourages both prospective and current employees to discuss potential accommodations with the employer. Employee Signature: Date: