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HomeMy WebLinkAboutApproved Minutes 01-16-2024Mounds View Charter Commission Minutes — APPROVED Tuesday, January 16, 2024 1.Call to Order. Regular meeting came to order at 6:30 PM. 2.Roll Call. Present:B. Amundsen, E. James, J. Peterson, R. Scholl, R. Warren Excused:D. Erickson, M. Meehan Absent:G. Quick, A. Pratt Also present: Council Liaison Gary Meehlhause, City Administrator Nyle Zikmund, City Attorney Joe Sathe (via video conference) 3.Approval of Agenda and Minutes. A. Approve Agenda. Chair R. Warren introduced the Preliminary Agenda. MOTION, by R. Scholl, and seconded, by B. Amundsen, to adopt the Preliminary Agenda as presented. No discussion occurred. Motion Adopted 5-0 B. Approve Minutes. Chair R. Warren asked for review of the Secretary's November 21, 2023, Meeting Minutes. MOTION, by E. James, and seconded, by J. Peterson, to approve the Meeting Minutes as amended. Discussion occurred amending a spelling and attaching Gary Meehlhause public comments as an addendum to the approved minutes. Motion Adopted 5-0 4.Citizens Comment from the Floor. None presented. 5.Reports of Chair. Chair R. Warren commented that the Commission's Annual Report had been sent to the Court in December. 6.Reports of Members. None presented. 7.Unfinished Business. A. Legal response to Council multi vacancy question. Secretary B. Amundsen reported that city attorney J. Sathe was present to answer questions from the November meeting, and a latter email response sent to all members and handed out this evening. No commissioners had any questions from the materials at this time. B. Resolution 2023-07 “Bylaws Article III Meetings”. Secretary B. Amundsen reported on the current status of the Bylaws amendment. The draft presented this evening is the current form and includes a paragraph to address when a special meeting is required to meet statutory requirements for petitions. B. Amundsen recommended only one additional change to change “shall” to “may” in the added paragraph. Motion, by B. Amundsen, and seconded, by J. Peterson, to change the word “shall” to “may” in the added paragraph. No further discussion.Motion adopted 5-0 Motion, by B. Amundsen, and seconded, by J. Peterson, to adopt Resolution 2024-02, as amended, regarding Commission Bylaws Article III Meetings. Discussion occurred about the resolution number being changed to 2024-02. City attorney J. Sathe recommended using 2024-02 and it was accepted by the motion maker and seconder to change the number. Voting Aye: B. Amundsen, E. James, J. Peterson, R. Warren. Voting Nay: R. Scholl Motion adopted 4-1 C. Resolution 2023-09 “Bylaws Article IV Amendments”. Secretary B. Amundsen reported on the current draft and recommended dropping the language of Article IV Section 2. City attorney J. Sathe also recommended the section be dropped and be moved to a separate document for training of commission members. J. Sathe talked further about the signature thresholds for different types of petition. Secretary B. Amundsen asked to replace this resolution, with one properly worded to strike Section 2, and do nothing with it tonight. Consensus was to keep similar language in a separate document and post on the web site. Page 1 of 2 Mounds View Charter Commission Minutes — APPROVED Tuesday, January 16, 2024 8.New Business A. Resolution 2024-01 Commission Meeting Dates. Secretary B. Amundsen reported that he was asked in November to prepare a meeting resolution for the entire year of 2024 and bring to the next meeting. Motion, by B. Amundsen, and seconded, by R. Scholl, to approve Resolution 2024-01 for meeting dates on March 19, May 21, July 16, September 17, and November 19, 2024. Discussion requested, no amendments were offered. Motion adopted 5-0 9.Next Regular Meeting. The next regular meeting of the Commission is March 19, 2024, at 6:30 PM. 10.Adjournment: With no other items for the Commission to consider, the Chair adjourned the meeting at 7:03pm. Respectfully submitted, Brian Amundsen, Secretary, Charter Commission of Mounds View MN Approved by Charter Commission, on March 19, 2024. Attesting, Brian Amundsen, Secretary, Charter Commission of Mounds View, MN Page 2 of 2 Mounds View Charter Commission Minutes — DRAFT Tuesday, January 16, 2024 1.Call to Order. Regular meeting came to order at 6:30 PM. 2.Roll Call. Present:B. Amundsen, E. James, J. Peterson, R. Scholl, R. Warren Excused:D. Erickson, M. Meehan Absent:G. Quick, A. Pratt Also present: Council Liaison Gary Meehlhause, City Administrator Nyle Zikmund, City Attorney Joe Sathe (via video conference) 3.Approval of Agenda and Minutes. A. Approve Agenda. Chair R. Warren introduced the Preliminary Agenda. MOTION, by R. Scholl, and seconded, by B. Amundsen, to adopt the Preliminary Agenda as presented. No discussion occurred. Motion Adopted 5-0 B. Approve Minutes. Chair R. Warren asked for review of the Secretary's November 21, 2023, Meeting Minutes. MOTION, by E. James, and seconded, by J. Peterson, to approve the Meeting Minutes as amended. Discussion occurred amending a spelling and attaching Gary Meehlhause public comments as an addendum to the approved minutes. Motion Adopted 5-0 4.Citizens Comment from the Floor. None presented. 5.Reports of Chair. Chair R. Warren commented that the Commission's Annual Report had been sent to the Court in December. 6.Reports of Members. None presented. 7.Unfinished Business. A. Legal response to Council multi vacancy question. Secretary B. Amundsen reported that city attorney J. Sathe was present to answer questions from the November meeting, and a latter email response sent to all members and handed out this evening. No commissioners had any questions from the materials at this time. B. Resolution 2023-07 “Bylaws Article III Meetings”. Secretary B. Amundsen reported on the current status of the Bylaws amendment. The draft presented this evening is the current form and includes a paragraph to address when a special meeting is required to meet statutory requirements for petitions. B. Amundsen recommended only one additional change to change “shall” to “may” in the added paragraph. Motion, by B. Amundsen, and seconded, by J. Peterson, to change the word “shall” to “may” in the added paragraph. No further discussion.Motion adopted 5-0 Motion, by B. Amundsen, and seconded, by J. Peterson, to adopt Resolution 2024-02, as amended, regarding Commission Bylaws Article III Meetings . Discussion occurred about the resolution number being changed to 2024-02. City attorney J. Sathe recommended using 2024-02 and it was accepted by the motion maker and seconder to change the number. Voting Aye: B. Amundsen, E. James, J. Peterson, R. Warren. Voting Nay: R. Scholl Motion adopted 4-1 C. Resolution 2023-09 “Bylaws Article IV Amendments”. Secretary B. Amundsen reported on the current draft and recommended dropping the language of Article IV Section 2. City attorney J. Sathe also recommended the section be dropped and be moved to a separate document for training of commission members. J. Sathe talked further about the signature thresholds for different types of petition. Secretary B. Amundsen asked to replace this resolution, with one properly worded to strike Section 2, and do nothing with it tonight. Consensus was to keep similar language in a separate document and post on the web site. Page 1 of 2 Mounds View Charter Commission Minutes — DRAFT Tuesday, January 16, 2024 8.New Business A. Resolution 2024-01 Commission Meeting Dates. Secretary B. Amundsen reported that he was asked in November to prepare a meeting resolution for the entire year of 2024 and bring to the next meeting. Motion, by B. Amundsen, and seconded, by R. Scholl, to approve Resolution 2024-01 for meeting dates on March 19, May 21, July 16, September 17, and November 19, 2024. Discussion requested, no amendments were offered. Motion adopted 5-0 9.Next Regular Meeting. The next regular meeting of the Commission is March 19, 2024, at 6:30 PM. 10.Adjournment: With no other items for the Commission to consider, the Chair adjourned the meeting at 7:03pm. Respectfully submitted, Brian Amundsen, Secretary, Charter Commission of Mounds View MN Page 2 of 2