HomeMy WebLinkAboutResolution 9890RESOLUTION NO. 9890
CITY OF MOUNDS VIEW, MINNESOTA
RESOLUTION ESTABLISHING AN ORGANIZED COLLECTION OPTIONS COMMITTEE IN
THE CITY OF MOUNDS VIEW
WHEREAS, Minnesota Statute § 115A.94, et. seq. (hereinafter "Statute") authorizes a
City to organize trash collection and creates a required procedure a City must follow; and
WHEREAS, on March 6, 2023, the Mounds View City Council (hereinafter "Council"),
directed City Staff to proceed with the research and planning process for establishing an
organized collection system; and
WHEREAS, on April 26, 2023, the City notified the public and all currently licensed
collectors of its intent to consider organized collection; and
WHEREAS, on May 31, 2023, the City held three public engagement sessions regarding
organized collection to determine which services and other factors related to trash collection
were important to residents; and
WHEREAS, the City also conducted a survey of residents regarding organized
collection to determine which services and other factors related to trash collection were
important to residents; and
WHEREAS, on June 26, 2023, the City invited all currently licensed collectors to a
council work session for a "meet and confer", pursuant to the Statute, regarding trash collection
issues, including but not limited to road deterioration, public safety, pricing mechanisms, and
contractual considerations unique to organized collection; and
WHEREAS, the Council discussed the citizen survey results and the feedback from the
currently licensed collectors at work sessions held on July 5, 2023 and August 7, 2023; and
WHEREAS, on August 14, 2023, the Council held a public hearing and directed staff to
begin the mandatory 60-day exclusive negotiation period with currently licensed collectors, and
outlined the priorities to guide the negotiations; and
WHEREAS, on October 12, 2023, the City began negotiations and met with the currently
licensed collectors on 7 separate occasions on October 12th and 26th, November 9th, 16th, and
30th; December 14th, and January 4th; and
WHEREAS, prior to the initiation of negotiations, the City, by letter, notified the current
collectors that the deadline for a best and final proposal from the haulers is approximately
January 11, 2023; and
WHEREAS, if the City is unable to come to an agreement with the current collectors, it
is the City's intention to issue a Request for Proposals for organized collection; and
WHEREAS, Subdivision 4a of the Statute requires that, in the event an agreement is
not reached with existing collectors, before implementing organized collection, the council must
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establish an organized collection options committee to identify, examine, and evaluate various
methods of collection and appoint the members of the committee; and
WHEREAS, on January 8, 2024, the City Council established an organized collections
options committee which met on January 17t", January 24t", and January 31St, and
WHEREAS, the City and the haulers have continued to negotiate and met with the
haulers on 9 additional occasions, January 111", 18t" and 25t", and February 5t" 8t" 12t" 19th
26t" , and 27t", and March 5t"; and
WHEREAS, throughout the negotiation process the City produced 18 drafts of a
Residential Solid Waste Contract, with the parties coming to a tentative agreement on contract
language on February 26t"; and
WHEREAS, the haulers sent a proposal for rates throughout the term of the contract to
the City on the evening of February 26t"; and
WHEREAS, on March 6, 2024, the City Council held a work session where it heard an
update on the negotiations from City staff and legal counsel and reviewed the price proposal,
rate increase proposal, and a comparison of that proposal to what is being paid by current
Mounds View residents and in other cities; and
WHEREAS, a representative of one of the haulers was present at the work session, but
no other hauler representatives attended the session; and
WHEREAS, the representative addressed the City Council, provided further information
and feedback, and indicated that the haulers were willing to further discuss price and would
consider a counter-offer from the City; and
WHEREAS, the Council considered whether to continue to negotiate and directed staff
to prepare a resolution to end negotiations with the currently licensed haulers and schedule
further meetings with the organized collections options committee so that the council can
determine whether to issue a request for proposals for collection services; and
WHEREAS, the Council wants to ensure that the process to organize collection
continues to move toward a signed agreement in a timely manner.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds
View hereby ends negotiations with the currently licensed haulers; and
BE IT FURTHER RESOLVED, that the Council directs staff to convene further meetings
with the organized collections options committee so that the committee can issue a report on
its research, findings, and any recommendation to the Council; and
BE IT FINALLY RESOLVED, that the Council directs City Staff to begin drafting a
Request for Proposals, which will be further informed by and completed after the committee
report, for Council consideration.
Adopted by the City Council of the City of Mounds View, Minnesota this day of
March, 2024.
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Resolution 9890 — Page 3
ATTEST:.
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Nyl ikm d, Ci y Administrator
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