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HomeMy WebLinkAbout03-28-2024 PRF Packet PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. I MARCH 28 ,2024 I MOUNDS VIEW CITY HALL MEETING AGENDA MOUNDS VIEW 1. CALL TO ORDER 2. ROLL CALL: Commissioners: Anderson, Arel, Lillemo, Lundberg, Palm, Mills, Wake Wiesner Staff: *Peterson I Thomas I Szurek *to be absent 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES February 22, 2024 5. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. 6. STAFF REPORTS A. Parks and Recreation -Andy B. Public Works— Pete 7. UNFINISHED BUSINESS A. Ball Field Improvements- City Hall, Silver View Park—Shed location Concrete Slab 8. NEW BUSINESS A. Coach of the Year B. Joint City Council / Parks, and Recreation and Forestry Commission Meeting — May 6, 2024, at 6:00 p.m. 9. COMMISSIONER REPORTS 10. REQUESTS FOR FUTURE AGENDA ITEMS/ OTHER BUSINESS 11. Next Regular Commission Meeting: April 25, 2024 12. ADJOURNMENT PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. I FEBRUARY 22,2024 I MOUNDS VIEW CITY HALL MEETING MINUTES MOUNDS VIEW 1. CALL TO ORDER at 6:31 PM 2. ROLL CALL: Commissioners: Anderson, Arel, Lillemo, Lundberg, Palm, *M4s, *Wake Wiesner Staff: Peterson I Thomas *to be absent 3. APPROVAL OF AGENDA: Move to move 8A up to after Staff Reports. Motion to approve by Palm, 2nd by Mills. Motion Passes 4-0 4. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. No residents present. 5. STAFF REPORTS A. Parks and Recreation -Andy: See attached report. Will turn Oakwood Park to Lacrosse for the summer. Event Center booked on weekends through October. Lillemo present 6:34 PM B. Public Works — Pete: See attached report. 6. APPROVAL OF MINUTES January 25, 2024: Motion by Lillemo to approve, 2nd by Palm. Motion Passed 5-0 7. NEW BUSINESS 8A. (moved up) - Eagle Scout, Dalton Diederich built 17 bluebird houses and put them around Silver View, Greenfield, Groveland, and Oakwood Parks. He worked with City Staff and other Boy Scout volunteers. 8. UNFINISHED BUSINESS A. Ball Field Improvements- City Hall, and Silver View Park-WSB suggests to do the fencing and dugouts at City Hall Park instead of Silver View Park this year. Commission discussed doing the fencing at City Hall and wait on the dugouts. Postpone this decision until City Council makes a WSB decision. B. Greenfield Park— Ball Field*C8c Pitchers Mounds Replace with all clay mound at a total cost $4,420. Staff has a concern for the maintenance by City Staff. IBL Representative, Chris, said he would maintain the mound and work with IBL. Commission is concerned with changing out a mound that we recently put in. Most teams use metal cleats and to expect them to change out their shoes for this field is not a viable option and unsafe. We could put the current mound at Groveland or sell it. We would want a written agreement between the City and IBL regarding field maintenance by an outside agency, including IBL having insurance for said maintenance. Motion to move forward with this proposal to City Council by Lillemo, contingent upon a written agreement regarding maintenance, safety and insurance with IBL, and look to repurpose or sell the existing mound. 2nd by Mills. Motion Passed 5-0. C. Review — Master Trail and Sidewalk Plan updated 2024 — Review for 2024 Street Maintenance Projects D. Review— Parks Capital Project Plan 2024-Remove HML priorities and reevaluate, add some ideas, and later meet with WSB, potentially, to compare ideas. 9. NEW BUSINESS A. Eagle Scout— Bluebird Houses (Moved up to Item 7) B. Park Master Plan-City Council will decide contract with WSB at March 11 meeting. Commission is invited to attend. C. Silver View Park Storm Water Pond- Draft Upland Management Plan-Representative from Stantec Services presented their findings. See attached report. A second Public Meeting will be held at the City Council Meeting on March 11, 2024. D. Inclusive Playground Options at Hillview: Refurbish would be $51K, National Demonstration Conference offer at Hillview as a replacement cost $260K-includes removing wood chips and installing rubber base. To install at City Hall as an addition would cost $238K (NOT including concrete border). Commissioners are struggling with the functionality of this equipment based on the pictures and elements, for people with disabilities that may make use of this. If there was a video that showcased the elements, that would be helpful. However, we do like the possibility that an inclusive playground could fit into the footprint of Hillview Park. Be sure we 10. COMMISSIONER REPORTS: Irondale High School Robotics Team 2052 KnightKrawler will be hosting Week Zero on Saturday. Event is FREE. Concessions and raffle items with a value of $3000 will be on site. Bring your family to see cool kids do cool things with cool robots from 9-4. 11. REQUESTS FOR FUTURE AGENDA ITEMS /OTHER BUSINESS: Literacy Trail? How can we promote using the ice rink areas for a "dog park?" Where are we with a Community Garden? 12. ADJOURNMENT: Motion to adjourn at 8:58 PM by Palm, 2nd by Lillemo. Motion Passed 5-0. Next Regular Commission Meeting: March 28, 2024 Item No. 6A MQuNDIEw PARKS& RECREATION MEMORANDUM To: Parks & Recreation & Forestry Commissioners From: Andy Thomas- Parks & Recreation Superintendent Date: March 28th, 2024 RE: Parks & Recreation Staff Report The following is a synopsis of recent activities and events of the Parks & Recreation Department. Building & Operations • Seasonal positions • Front desk staff • Building maintenance o Minor upgrades to outlet covers, wall maintenance, motion activated switches, etc o Major projects being explored - Front desk remodel, front of building repainting Programs • Summer Explore More o Registration opened February 2"d -223 weeks registrations YTD • Summer Youth Leagues registration open - 100 registrations YTD o Registration closes April 19th • Adult leagues- Slow spring/summer registration • Spring Break 3on3 Tournament :.t. --r / wito w .. *1140 a a 111111 L IS seas rim I 1"21 rr \1 I 44444_. s ^-t 1 11Page Parks & Recreation Staff Report 4•* ll si /ice • ` I. • Rentals • Field Reservations—Open to all o MVI Lacrosse, soccer league, cricket 2023 2024 Facility Bookings City Hall Baseball Field 68 63 City Hall Volleyball Courts 29 30 Greenfield Baseball Field 64 83 Groveland Baseball Field 90 110 Hillview Baseball Field 62 59 Lambert Baseball Field 93 90 Field 1 (U 6) 64 36 Field 2 (U 8) 49 63 Field 3 (U 10) 69 118 Silver View Softball Field 1 95 73 Silver View Softball Field 2 89 74 Silver View U12 Soccer Field 19 48 Silver View Volleyball Courts 2 4 21 Page Parks & Recreation Staff Report • Park Buildings o Hodges was rented 97 out of 104 weekend days in 2023. o Silver View was rented all but one weekend day in between June-August in 2023. Reports YTD LY YTD Park Rental $ 8,235.00 $ 7,995.00 Recreation Programs $ 37,671.00 $ 35,871.00 Event Center $ 45,575.00 $ 39,083.00 Gym & Meeting Rental $ 9,324.00 $ 7,325.00 Open Gym $ 18,934.00 $ 17,046.00 Total $ 119,739.00 $ 107,320.00 Community Events St Patrick's Day Bash a III* ' ddV.and flannels f i ' I Agleo .. . .3. .4,.. .— ,._ _ _ lir , ; , s, , ,--, s , . r ..D9.' 11111111111111.111".- ,' , ;. .,...ham.,,. ,.. . r-_. t. - . , -41-''' - , k f,Liki r4. {4 ir-'` • . ---', ." * f, . " ....„... r//ll ,..., - ill", , ......._:_ __ 4p. . -_ - i . - vry tip -_ . .. -. -- -- 3I Parks& Recreation Staff Report g , . , ,,......,, _ 4.....1,,_ ,.1v,,,,dr,„,-,,,,,-7...9.,. fop__..: , . s — , rii...... , ,mu. IR s 3 YSx h IP an 1 t t , N. • rte yt ,‘ Iliir,„ t' ,,..„;:i v int 4jPage Item No. 6B MEMORANDUM MOUNDS VIEW PUBLIC WORKS To: Parks & Recreation & Forestry Commissioners From: Pete Szurek— Public Works Superintendent Date: March 26th,2024 RE: Public Works Staff Report The following is a synopsis of recent activities and events of the Public Works Department. Staff worked on the following items since March 1, 2024; Parks Maintenance • Trash and litter pickup in all parks • Hauling park pruning debris • Fertilizer offload and storage • Spring supply ordering • Education CPO training for three employees • Snow removal operations • Playground inspections completed • Playground repair parts ordered • Repairing equipment, testing equipment for spring Forestry Staff worked on the following items this last month: • Resident phone consults and site visits • Contractor meets and calls • Buckthorn removal at Silverview Park West of the soccer field. • Education training • Controlled burns at Silverview Park The following is the List of Parks and projects / maintenance activities ongoing or planned this year. Current updates are in black text, and updates from the previous two month period are in grey. Ardan Park • 2nd ditch clean out early winter/fall 2024 City Hall Campus: • New grill installation on the West side of the West pavilion, summer 2024 • Repair the drinking fountain near the old playground site 2024 1I Page Public Works Staff Report Groveland Park: • Trash pick up Greenfield Park: • • Merry go round install complete • Benches and other play equipment installation April 2024 • Removal of turf pitching mound and installation of new clay mound April 11th-14th • Ordered clay mound supplies $2,020 materials + $1,500 install + $500 protective mound cover Hillview Park: • • Wood chipping and bush removal around building March 2024 Lambert Park • f rash filter pick up • Rubber matting removal and stt- Oakwood Park • litter pickup Random Park: • Some additional landscaping to be done 2024 • Moving of the basketball hoop to the south side of the court, 2024 Silver View Park • Tr c . , • Buck thorn • • Additional brush pile burning 3-27-24 • Playground repair is still needed ,parts are on order 2 Public Works Staff Report Woodcr stPark • Trash/ |her pickup Community Center, Public Works Shop and City Hall Greenspaces -rash and litter pick u Silverview Playground March 2024 a ¥ » . . § \yT. 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